How to hire an installation coordinator

Installation coordinator hiring summary. Here are some key points about hiring installation coordinators in the United States:

In the United States, the median cost per hire an installation coordinator is $1,633.
It takes between 36 and 42 days to fill the average role in the US.
Human Resources use 15% of their expenses on recruitment on average.
On average, it takes around 12 weeks for a new installation coordinator to become settled and show total productivity levels at work.

How to hire an installation coordinator, step by step

To hire an installation coordinator, consider the skills and experience you are looking for in a candidate, allocate a budget for the position, and post and promote the job opening to reach potential candidates. Follow these steps to hire an installation coordinator:

Here's a step-by-step installation coordinator hiring guide:

Step 1: Identify your hiring needs
Step 2: Create an ideal candidate profile
Step 3: Make a budget
Step 4: Write an installation coordinator job description
Step 5: Post your job
Step 6: Interview candidates
Step 7: Send a job offer and onboard your new installation coordinator
Step 8: Go through the hiring process checklist

What does an installation coordinator do?

An installation coordinator usually works in a telecommunication company and serves as a channel between the company and the client. Upon an application for installation, a coordinator will communicate with their client to schedule a possible installation or repair date. They usually respond to queries and requests and address other concerns. They need to coordinate closely with the installation team or the field supervisor to ensure that the work is on track and completed.

Learn more about the specifics of what an installation coordinator does

Post an installation coordinator job for free, promote it for a fee

Identify your hiring needs

Before you start hiring an installation coordinator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

Determine employee vs contractor status

Is the person you're thinking of hiring a US citizen or green card holder?

Hiring the perfect installation coordinator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

This list shows salaries for various types of installation coordinators.

Type of Installation Coordinator	Description	Hourly rate
Installation Coordinator	Computer support specialists provide help and advice to people and organizations using computer software or equipment. Some, called computer network support specialists, support information technology (IT) employees within their organization... Show more	$12-21
Help Desk Analyst	Help Desk Analysts generally provide technical support by assisting customers with their system issues. These analysts are expected to be highly knowledgeable about application processes and basic troubleshooting... Show more	$12-25
Lead Technician	Lead technicians are technicians who oversee the technical needs of a specific project or department. They are usually tenured employees, and their familiarity with the company's technical and technological processes, software, and hardware would be a great advantage in succeeding in their role... Show more	$32-58

Create an ideal candidate profile
Common skills:
- Installation Process
- Project Management
- Data Entry
- Customer Complaints
- HVAC
- Installation Projects
- Customer Support
- Building Permits
- Windows
- Payroll
- Customer Satisfaction
- Purchase Orders
- Troubleshoot
- Sales Reps
Check all skills
Responsibilities:
- Manage asset inventory utilizing eForm and Astea tracking database.
- Provide support to ICD, FE's AE's, sales and clients.
- Process sales paperwork and arrange HVAC installation appointments.
- Maintain time management and organizations skills to efficiently troubleshoot new sales orders to completion.
- Assign and track IP addresses.
- Image client CPU s for field deployment.
More installation coordinator duties

Make a budget

Including a salary range in your installation coordinator job description helps attract top candidates to the position. An installation coordinator salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

For example, the average salary for an installation coordinator in South Carolina may be lower than in Connecticut, and an entry-level installation coordinator usually earns less than a senior-level installation coordinator. Additionally, an installation coordinator with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

Average installation coordinator salary

$16.11hourly

$33,507 yearly

Entry-level installation coordinator salary

$25,000 yearly salary

Updated January 21, 2026

Average installation coordinator salary by state

Rank	State	Avg. salary	Hourly rate
1	Connecticut	$41,394	$20
2	New York	$41,033	$20
3	Oregon	$40,186	$19
4	Washington	$38,210	$18
5	Massachusetts	$37,036	$18
6	California	$36,461	$18
7	Nevada	$35,705	$17
8	Virginia	$34,784	$17
9	Illinois	$31,850	$15
10	Arizona	$30,829	$15
11	Colorado	$30,592	$15
12	Pennsylvania	$29,664	$14
13	Texas	$29,468	$14
14	Michigan	$29,292	$14
15	North Carolina	$28,178	$14
16	Minnesota	$28,044	$13
17	Alabama	$27,133	$13
18	Georgia	$26,953	$13
19	Ohio	$26,035	$13
20	Indiana	$24,990	$12

Average installation coordinator salary by company

Rank	Company	Average salary	Hourly rate	Job openings
1	Johnson Controls	$51,184	$24.61	26
2	Pella	$47,320	$22.75	7
3	Ascensus	$44,634	$21.46	6
4	Rite-Hite	$43,354	$20.84	7
5	Shaw Industries	$41,870	$20.13
6	H.J. Martin and Son	$41,228	$19.82
7	Systems Technology Forum	$40,989	$19.71
8	Stanley Black & Decker	$39,987	$19.22
9	Phase 3 Marketing and Communications	$38,241	$18.39
10	Intralox	$37,287	$17.93	8
11	Skyline	$37,055	$17.81
12	Interior Specialists	$36,129	$17.37
13	KONE	$35,831	$17.23	11
14	Elite Flooring, Inc.	$35,743	$17.18
15	Volt Systems LLC	$35,680	$17.15
16	Heska	$35,389	$17.01
17	ADT Security Services	$35,318	$16.98	22
18	ASML Holding	$35,183	$16.91	1
19	Carter Lumber	$35,161	$16.90	13
20	Sunpro Solar	$35,067	$16.86

Writing an installation coordinator job description
An installation coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of an installation coordinator job description:
Installation coordinator job description example
Our company has been serving the San Antonio area's HVAC needs for over 20 years. Our skilled and capable staff confidently assists customers with their heating, ventilation, and air conditioning installation, service, and repair needs. We work hard to maintain our reputation as the most professional and punctual HVAC team in town. We have strong ties in our community and reach out to volunteer with many organizations including Haven for Hope, The Battered Women's Shelter of San Antonio, Meals on Wheels and Camp Discovery.

We know our success is due in part to our top-notch, trustworthy employees who strive for industry excellence. That is why we invest heavily in employee training and promoting professional growth.

A DAY IN THE LIFE OF AN HVAC INSTALLATION COORDINATOR

As an HVAC Installation Coordinator, you ensure all HVAC units, equipment, ductwork, IAQ products, and accessories are professionally installed according to the manufacturer's spec and code. You administer and complete all permitting, warranties, registrations, inspections, making sure that teams are consistently ready for jobs. Your honesty and diligence in following up with client leads helps to create sold jobs for our company. Our teams also thank you for taking care of the background noise and paving the way for a smooth work process!

QUALIFICATIONS
- HVAC Experience
Service Titan experience is a plus, but not required . Are you a natural-born leader? Are you aggressive, outgoing, and clean-cut? Do you have solid interpersonal, organizational, and communication skills? Do you present yourself professionally? Are you trustworthy and respectful of others and their personal property? If yes, you might just be perfect for this position!

WORK SCHEDULE

This install coordinator position typically works 7:30am - 8:00pm 7 days a week , to be available to service customers and installers at any given time .

ARE YOU READY TO JOIN OUR TEAM?

If you feel that you would be right for this install coordinator job, please fill out our initial 3-minute, mobile-friendly application . We look forward to meeting you!

Location: 78233
Post your job
There are a few common ways to find installation coordinators for your business:
- Promoting internally or recruiting from your existing workforce.
- Ask for referrals from friends, family members, and current employees.
- Attend job fairs at local colleges to meet candidates with the right educational background.
- Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.
Post your job online:
- Post your installation coordinator job on Zippia to find and recruit installation coordinator candidates who meet your exact specifications.
- Use field-specific websites such as dice, engineering.com, stack overflow, it job pro.
- Post a job on free websites.
Interview candidates
Recruiting installation coordinators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.
It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.
Sometimes, it's not enough to interview installation coordinator candidates, so you can ask them to do a test project. If you are not a technical person and don't know what a test project should be, you can use these websites:
- TestDome
- CodeSignal
- Testlify
- BarRaiser
- Coderbyte
The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.
Send a job offer and onboard your new installation coordinator
Once you've found the installation coordinator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.
It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.
Once that's done, you can draft an onboarding schedule for the new installation coordinator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.
Go through the hiring process checklist
- Determine employee type (full-time, part-time, contractor, etc.)
- Submit a job requisition form to the HR department
- Define job responsibilities and requirements
- Establish budget and timeline
- Determine hiring decision makers for the role
- Write job description
- Post job on job boards, company website, etc.
- Promote the job internally
- Process applications through applicant tracking system
- Review resumes and cover letters
- Shortlist candidates for screening
- Hold phone/virtual interview screening with first round of candidates
- Conduct in-person interviews with top candidates from first round
- Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
- Conduct background checks on top candidates
- Check references of top candidates
- Consult with HR and hiring decision makers on job offer specifics
- Extend offer to top candidate(s)
- Receive formal job offer acceptance and signed employment contract
- Inform other candidates that the position has been filled
- Set and communicate onboarding schedule to new hire(s)
- Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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How much does it cost to hire an installation coordinator?

Before you start to hire installation coordinators, it pays to consider both the one-off costs like recruitment, job promotion, and onboarding, as well as the ongoing costs of an employee's salary and benefits. While most companies that hire installation coordinators pay close attention to the initial cost of hiring, ongoing costs are much more significant in the long run.

The median annual salary for installation coordinators is $33,507 in the US. However, the cost of installation coordinator hiring can vary a lot depending on location. Additionally, hiring an installation coordinator for contract work or on a per-project basis typically costs between $12 and $21 an hour.

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Updated January 21, 2026

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How to hire an installation coordinator