Administrative Assistant jobs at Knowledge Builders

Adams & Martin Group has partnered with a well-respected law firm to identify an experienced Litigation Legal Secretary for their team. This is a full-time, on-site opportunity supporting attorneys with high-level litigation, legal document production, trial preparation, and administrative responsibilities. Responsibilities Perform advanced and highly skilled legal secretarial duties, including drafting, proofreading, and preparing complex litigation documents, pleadings, and correspondence Maintain consistent communication with attorneys, paralegals, clients, and regulatory agencies while upholding strict confidentiality of all legal matters Handle litigation calendar management, including monitoring court appearance dates, deadlines, filing requirements, and trial schedules Set up shell pleadings with minimal supervision and follow court-specific litigation protocols for federal and state courts Coordinate attorney travel arrangements, meetings, conferences, and trial preparation logistics Process incoming mail, enter attorney time, and prepare expense reports Exercise sound judgment and discretion when communicating with clients and legal partners Provide administrative support, overflow support, and serve as a team facilitator/team lead when needed Recommend and implement new procedures to improve workflow efficiency Maintain organized physical and electronic litigation filing systems for accurate document retrieval Perform clerical tasks including photocopying, mailing, messenger/FedEx coordination, and transcribing dictations or telephone messages Use litigation knowledge to ensure accurate and timely e-filings in federal and state courts Apply strong attention to detail when proofreading documents for accuracy, grammar, and legal formatting compliance Support attorneys with multitasking across competing litigation priorities and deadlines Integrate fully with the litigation team and contribute to a proactive, collaborative environment Qualifications Minimum of seven years of litigation secretarial experience in a law firm Expert-level knowledge of litigation court protocols, filing requirements, and e-filing procedures (federal and state) Strong proficiency in Microsoft Office Suite and legal document production Ability to type 60+ WPM Strong communication skills, professionalism, and ability to work with confidential legal information Highly organized, detail oriented, and able to work independently with minimal supervision Ability to prioritize tasks, meet deadlines, and manage shifting litigation demands Strong judgment, discretion, and ability to exercise initiative Problem-solving skills and ability to handle high-volume legal document workflows High school diploma or equivalent required Willingness to work overtime as necessary Benefits Thirty-five-hour work week Two weeks' vacation to start; three weeks after three years; up to four weeks accrued Ten days of sick leave Full health benefits, including vision coverage Work Schedule Full-time position, Monday-Friday, 9:00 AM-5:00 PM Hybrid schedule - must be in the office a minimum of three days per week Evening and weekend work may be required during peak litigation periods Non-exempt position under the Fair Labor Standards Act This firm offers competitive compensation, comprehensive benefits, and the opportunity to join a collaborative legal team with a strong litigation practice. Please submit your resume for confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Executive Assistant The Executive Assistant provides high-level administrative support to senior leadership and ensures the seamless operation of the executive office. This role requires exceptional organization, clear communication, sound judgment, and the ability to manage shifting priorities with professionalism and discretion. Responsibilities for the Executive Assistant: Serve as the primary contact for internal and external stakeholders on behalf of the executive team. Manage complex calendars, meetings, appointments, and travel logistics. Prepare, edit, and proofread correspondence, presentations, reports, and other documents. Coordinate meetings, including scheduling, agenda preparation, materials, and follow-up actions. Handle sensitive and confidential information with absolute discretion. Support project management efforts by tracking deadlines, deliverables, and progress updates. Conduct research and compile information to support executive decision-making. Partner with other departments to maintain efficient communication and workflow. Assist with general office management tasks such as maintaining records and ordering supplies. Anticipate executive needs and proactively address issues or opportunities. Perform additional administrative duties as assigned. Required Skills & Experience: Bachelors degree in Business Administration or related field (preferred). Minimum of 5 years experience as an Executive Assistant or in a senior administrative role. Advanced proficiency in Microsoft Office Suite and modern collaboration tools (Teams, Slack, Zoom, SharePoint, etc.). Exceptional written and verbal communication skills. Strong organizational skills with meticulous attention to detail. Ability to work independently, prioritize tasks, and thrive in a fast-paced environment. Professional demeanor and strong interpersonal skills. Experience with complex travel coordination, event planning, and project support is a plus. #HOUWC46 #ZR Interested candidates please send resume in Word format Please reference job code 136151 when responding to this ad.

The Executive Assistant provides high-level administrative support to the Executive team, serving as a key liaison between leadership, executives, and employees. This role conserves the executive's time by managing schedules, correspondence, and confidential information while representing the corporate image internally and externally. KEY RESPONSIBILITIES Manage and prioritize the Executive's schedule, appointments, and meeting requests to ensure an efficient workflow. Prepare, review, and distribute reports, correspondence, presentations, and financial statements using office software (Word, Excel, PowerPoint, Outlook). Coordinate and confirm meetings, ensuring the President is fully briefed and prepared. Arrange all travel logistics including flights, accommodations, and transportation. Maintain confidential information with the highest level of discretion and professionalism. Conduct background research and gather information to support decision-making. Prepare and track expense reports. Handle general administrative duties such as phone inquiries, filing, photocopying, and arranging conference calls. Support special projects and other duties as assigned to promote organizational success. QUALIFICATIONS Minimum of 2 years' experience in an Executive Assistant or similar administrative role. Associate degree preferred; some college coursework required. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and internet research. Strong organizational and time-management skills with the ability to multitask effectively. Excellent written and verbal communication skills; capable of professional correspondence and presentations. Ability to maintain confidentiality and handle sensitive information with integrity. Demonstrated ability to work independently and collaboratively in a fast-paced environment. Strong problem-solving skills with a proactive and adaptable approach to shifting priorities. Ability to travel to various company locations as needed. Exceptional interpersonal skills, including tact, diplomacy, and customer service orientation. KEY ATTRIBUTES Detail-oriented with strong analytical skills. Calm and patient under pressure with a cooperative, team-focused mindset. Self-motivated and able to meet deadlines in a competitive environment. Leadership qualities with creativity and initiative to improve processes and communication.

Qualifications: • High school diploma or GED required • Minimum 10 years work experience required. Previous experience providing support to a senior executive preferred. • Must pass company Support and Administrative Selection System (SASS) test • Proficient in Microsoft Office applications (Outlook, Word, Excel and PowerPoint). SAP experience required. • Strong internet research skills required • Strong verbal and written communication skills required • Experience in SAP for corporate check processing, expense reporting, time reporting and Concur travel system is preferred • Excellent customer service skills • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail • Ability to independently prioritize workloads, meet deadlines and work in pressure situations • Demonstrate a questioning attitude to continue to learn, produce results, and strengthen existing relationships • Model active learning through continuing to develop breadth of knowledge, skills, and perspective • Must have the ability to lead by example • Must have the ability to deliver quality, accurate work within established deadlines • Exceptional teamwork skills • Ability to work in a fast-paced environment, yet maintain a continued focus on the details required to perform the essential functions of the job • Proven ability to handle a high degree of confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response • Ability to effectively build relationships and maintain positive interactions with all levels of employees • Ability to work independently on special assignments as directed by management • Ability to make recommendations for process improvements, as necessary

We are seeking a detail-oriented Admin Assistant to provide administrative and data entry support for utilization management prior authorization requests. Responsibilities: Perform administrative and data entry tasks to support prior authorization workflows. Work within systems including Facets, Filebound, and Jira. Process outbound notification calls to providers and members. Maintain accurate documentation, records, and tracking of authorization requests. Collaborate with internal teams to ensure efficient and timely processing. Requirements: Data entry experience with strong accuracy. Proficiency in Microsoft Excel and Microsoft Office Suite. Ability to manage high-volume tasks with speed and consistency. Strong critical thinking and problem-solving abilities. High attention to detail and accuracy. Ability to multitask in a fast-paced environment. Prior authorization experience, especially with HealthFirst or Anthem, is a plus. Benefits that Russell Tobin offers: Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

The Administrative Assistant is the first point of contact at the front desk, providing a welcoming, professional experience for tenants, visitors, vendors, and prospective clients. This role supports daily property administration, tenant services, and accounts payable processes to ensure efficient operations across the commercial portfolio. This position is temp to hire and will pay between $19 and $22/hr. Responsibilities Greet visitors and tenants, manage sign-ins, issue badges, and direct traffic to appropriate contacts and locations Answer and route calls, monitor shared inboxes, and respond to general inquiries in a timely, professional manner Maintain reception area and common spaces, ensuring cleanliness, signage accuracy, and safety compliance Coordinate meeting room reservations, building events, and tenant engagement activities Assist with tenant onboarding and move-ins/move-outs, including documentation and scheduling Prepare, edit, and distribute property notices, memos, newsletters, and tenant communications Maintain property files and records (leases, certificates of insurance, vendor contracts, work orders) in digital and physical formats Enter and track service requests/work orders; follow up with vendors and tenants until completion Support preventive maintenance scheduling and building inspections; log results and action items Assist with vendor management, including onboarding, compliance tracking, and performance follow-up Collect, log, and deposit checks as directed; reconcile delivery logs and manage mail and packages Process accounts payable, including invoice intake, coding, approvals routing, and entry into accounting systems Verify invoice accuracy against contracts, purchase orders, and work completion; resolve discrepancies with vendors Maintain AP files, aging reports, and payment schedules; support month-end close tasks as needed Generate routine reports (tenant rosters, COI tracking, vendor lists, work order summaries) Order office and building supplies; manage inventory and reorder cycles Support compliance with building policies, life-safety protocols, and risk management procedures Provide general administrative support to the property management team and assist with special projects Qualifications High school diploma or equivalent; associate's degree or administrative certification preferred Experience in commercial real estate, property management, facilities, or professional office reception preferred Familiarity with accounts payable processes and basic accounting principles Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams) and property/accounting software (e.g., Yardi, MRI, Angus, Building Engines) preferred Strong communication, customer service, and interpersonal skills Detail-oriented with excellent organizational and time management abilities Ability to manage multiple priorities, maintain confidentiality, and exercise sound judgment Professional demeanor and reliability in a front desk, tenant-facing environment If you are interested in learning more, please apply now.

We are seeking a detail-oriented and organized Property Administrator to join our client's commercial property management team. This role provides essential administrative support to ensure smooth operations across our portfolio of properties. The ideal candidate will be proactive, efficient, and comfortable handling a variety of tasks in a fast-paced environment. This position is temp to hire and will pay between $20 and $22/hr. Responsibilities Serve as the primary point of contact for tenant inquiries and coordinate responses with property managers. Maintain accurate records, files, and documentation related to leases, insurance certificates, and compliance requirements. Prepare and distribute correspondence, reports, and meeting materials as needed. Assist with scheduling inspections, vendor appointments, and maintenance work orders. Process accounts payable, including coding invoices, verifying charges, and ensuring timely payments to vendors. Track and reconcile expenses for assigned properties and assist with budget preparation. Support property managers with lease administration, renewals, and tenant communications. Monitor office supplies and order replacements as necessary. Perform general administrative duties such as answering phones, managing email communications, and maintaining organized digital and physical filing systems. Qualifications Previous experience in property management or a related administrative role preferred. Prior experience with accounts payable is preferred. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite and property management software. Ability to manage multiple priorities and meet deadlines. Excellent communication and interpersonal skills. If you are interested in learning more, please apply now.

Administrative Assistant / Office Administrator The Administrative Professional provides essential support to the property management team, ensuring smooth operations across office functions, tenant communications, and financial processes. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This position is temp to hire and will pay between $20 and $22/hr. Responsibilities Assist the Property Manager with day-to-day administrative tasks, including scheduling, correspondence, and document preparation. Serve as a point of contact for tenants, addressing inquiries and coordinating service requests promptly and professionally. Maintain accurate records and files related to leases, vendor contracts, and compliance documentation. Support office operations by managing supplies, handling mail, and coordinating with vendors for maintenance and repairs. Process accounts payable, including invoice review, coding, and submission for approval, ensuring timely and accurate payments. Prepare reports and summaries as requested by the Property Manager, including occupancy, expense tracking, and budget updates. Assist with tenant communications such as notices, newsletters, and event coordination. Perform other administrative duties as needed to support the property management team. Qualifications Previous experience in administrative support, preferably in property management or a related field. Strong proficiency in Microsoft Office Suite and familiarity with property management software is a plus. Excellent organizational and time management skills with the ability to prioritize tasks effectively. Strong communication and interpersonal skills for working with tenants, vendors, and team members. Basic understanding of accounts payable processes and financial recordkeeping. If you are qualified and interested in learning more, please apply now.

This is your chance to begin a lifelong career with limitless opportunity. Find the flexibility you've been trying to find by taking a minute to finish our online application. Benefits: Excellent weekly pay Safe workplace Multiple shifts are available from morning to night and no experience is needed. You will have ample opportunity for growth Part-time readily available - choose the days you wish to work A commitment to promote from within Responsibilities: Must be able to perform duties with or without sensible accommodation Perform all other tasks as designated Assist in producing a positive, professional and safe workplace Qualifications: No experience, Willing to train Ability to work within recognized turn-around times Must have outstanding interpersonal skills and the ability to organize simultaneous tasks Ability to interpret and apply company policies and procedures Excellent verbal and written communication skills Ability to work both individually and within a team environment Ability to remain organized, regard to information, follow directions and multi-task in a professional and efficient way APPLY TODAY! Send us your complete resume in English.

Kforce has a client in NYC that is seeking a Data Entry Support. Responsibilities: * Enter, update, and maintain underwriting data * Review and interpret financial statements to extract relevant data for underwriting entry * Verify and reconcile information from multiple data sources to ensure accuracy and completeness * Identify and flag discrepancies or missing information for follow-up with internal stakeholders * Maintain confidentiality of sensitive data and adhere to compliance standards * Meet daily productivity goals and provide progress updates to the underwriting operations team* Prior experience in data entry, underwriting support, accounting, or insurance * Ability to read and interpret financial statements (balance sheets, income statements, etc.) * Proficient in Excel and data management systems * Strong attention to detail and accuracy * Strong organizational and communication skills * Experience working independently in a fully remote environment

This is your chance to start a long-lasting career with unlimited opportunity. Find the liberty you've been trying to find by taking a minute to finish our online application. Benefits: Excellent weekly pay Safe work environment Multiple shifts are offered from early morning to night and no experience is needed. You will have sufficient opportunity for growth Part-time readily available - pick the days you want to work A dedication to promote from within Responsibilities: Must have the ability to perform duties with or without sensible accommodation Perform all other responsibilities as designated Assist in creating a positive, professional and safe work environment Qualifications: No experience, Willing to train Ability to work within recognized turn-around times Must have outstanding interpersonal skills and the ability to arrange simultaneous tasks Ability to translate and apply company policies and procedures Excellent verbal and written communication abilities Ability to work both separately and within a team environment Ability to stay organized, regard to information, follow guidelines and multi-task in a professional and effective manner

See it differently You see the world through a unique lens and that's exactly what we need. We embrace how you see things differently - it's essential for creating a sustainable future. Arup is a global consultancy with advisory and technical expertise across more than 150 disciplines. We guide, plan and design the future of the built environment. Globally, each year we recruit hundreds of interns to help us see things differently and solve the most complex challenges facing our clients, climate and communities. The Opportunity * Learning and complying with our defined document control systems and procedures * Processing project RFIs and Submittals * Assisting with the preparation and submission of reports, specifications, correspondence, spreadsheets, and presentations to ensure that the highest quality editing and formatting are presented following branding guidelines * Assisting with bid support tasks * Client Relationship Manager (CRM) data entry * Attending project meetings and providing follow-up support, including preparing meeting notes, agendas, action lists, reminders, and actions items * Conducting research, collecting, and analysing data to prepare reports and documents * Performs other duties as required Is this role right for you? * High school diploma or equivalent; must be enrolled in an accredited university/college program. Pursuing Business Administration, Project Management courses/degree or related field is preferred. * Knowledge of MS Office Suite applications and other standard applications/software programs and databases (candidates will be tested to determine skill level) * Excellent verbal and written communication skills * Ability to perform in a team-oriented environment * Energetic and eager to tackle new projects and ideas * Good attention to detail and organizational skills * The ability to handle confidential assignments with tact and diplomacy * The ability to work in a deadline-driven environment * Proactive, self-motivated with excellent interpersonal skills * Ability to work independently or as a team member while maintaining focus and productivity * Excellent time management skills and discipline to work remotely * Candidate must be eligible to work in the US without the need for employer sponsored work authorization now or in the future to be considered for this role We're looking for: * Changemakers: A passion for sustainable development and creating a better world is key. * Innovative minds: We're looking for critical thinkers who embrace new ideas and challenge the status quo. * Growth seekers: You have a growth mindset, always eager to learn and explore new ways of working. * Adaptable adventurers: You're ready to take on any challenge that comes your way. What we offer you At Arup, we care about each member's success, so we can grow together. Our intern experience offers you: * Purpose-driven work: Join an employee-owned team tackling climate, biodiversity, and social challenges, aligned with the UN's Sustainable Development Goals. * Create remarkable outcomes: We trust you to explore challenges, drive change, and create lasting outcomes for our clients, climate and communities. * Inclusive culture: Your unique perspective matters. We celebrate diversity and foster a supportive, social environment where everyone belongs. * Career growth: Grow your skills through innovative projects, training, and mentoring in a supportive environment. We invest in your future. * Work-life balance: Our hybrid model offers flexibility to balance work with your life. We balance your needs with our clients and communities San Francisco Hiring Range - The good faith base salary hiring range for this job if performed in San Francisco, CA is $24.00/hour to $45.50/hour. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of San Francisco, CA will differ. Next Steps We will be reviewing our candidates for this position on a rolling basis. Once you've submitted your application, we'll invite you to showcase your skills through a pre-recorded video interview if you've met the minimum requirements. After reviewing your submission, a member of our team will get in touch with you to discuss the next steps. Arup is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of a protected veteran, or disability. Stay safe online. Recruitment fraud is on the rise, and Arup's name, logo, and branding have been used in fraudulent job advertisements. Arup will never ask for bank information as part of our recruitment process. Different people, shared values Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas - this drives our excellence. Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at *************************************** #LI-EC1 #GOARUP

ReqID: SAN0000ZS **See it differently** You see the world through a unique lens and that's exactly what we need. We embrace how you see things differently - it's essential for creating a sustainable future. Arup is a global consultancy with advisory and technical expertise across more than 150 disciplines. We guide, plan and design the future of the built environment. Globally, each year we recruit hundreds of interns to help us see things differently and solve the most complex challenges facing our clients, climate and communities. **The Opportunity** + Learning and complying with our defined document control systems and procedures + Processing project RFIs and Submittals + Assisting with the preparation and submission of reports, specifications, correspondence, spreadsheets, and presentations to ensure that the highest quality editing and formatting are presented following branding guidelines + Assisting with bid support tasks + Client Relationship Manager (CRM) data entry + Attending project meetings and providing follow-up support, including preparing meeting notes, agendas, action lists, reminders, and actions items + Conducting research, collecting, andanalysingdata to prepare reports and documents + Performs other duties as required **Is this role right for you?** + High school diploma or equivalent; must be enrolled in an accredited university/college program. Pursuing Business Administration, Project Management courses/degree or related field is preferred. + Knowledge of MS Office Suite applications and other standard applications/software programs and databases (candidates will be tested to determine skill level) + Excellent verbal and written communication skills + Ability to perform in a team-oriented environment + Energetic and eager to tackle new projects and ideas + Good attention to detail and organizational skills + The ability to handle confidential assignments with tact and diplomacy + The ability to work in a deadline-driven environment + Proactive, self-motivated with excellent interpersonal skills + Ability to work independently or as a team member while maintaining focus and productivity + Excellent time management skills and discipline to work remotely + Candidate must be eligible to work in the US without the need for employer sponsored work authorization now or in the future to be considered for this role We're looking for: + Changemakers: A passion for sustainable development and creating a better world is key. + Innovative minds: We're looking for critical thinkers who embrace new ideas and challenge the status quo. + Growth seekers: You have a growth mindset, always eager to learn and explore new ways of working. + Adaptable adventurers: You're ready to take on any challenge that comes your way. **What we offer you** At Arup, we care about each member's success, so we can grow together. Our intern experience offers you: + Purpose-driven work: Join an employee-owned team tackling climate, biodiversity, and social challenges, aligned with the UN's Sustainable Development Goals. + Create remarkable outcomes: We trust you to explore challenges, drive change, and create lasting outcomes for our clients, climate and communities. + Inclusive culture: Your unique perspective matters. We celebrate diversity and foster a supportive, social environment where everyone belongs. + Career growth: Grow your skills through innovative projects, training, and mentoring in a supportive environment. We invest in your future. + Work-life balance: Our hybrid model offers flexibility to balance work with your life. We balance your needs with our clients and communities **San Francisco Hiring Range** - The good faith base salary hiring range for this job if performed in San Francisco, CA is $24.00/hour to $45.50/hour. **This range is commensurate with experience, educational background, and skill level.** Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of San Francisco, CA will differ. **Next Steps** We will be reviewing our candidates for this position on a rolling basis. Once you've submitted your application, we'll invite you to showcase your skills through a pre-recorded video interview if you've met the minimum requirements. After reviewing your submission, a member of our team will get in touch with you to discuss the next steps. Arup is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of a protected veteran, or disability. Stay safe online. Recruitment fraud is on the rise, and Arup's name, logo, and branding have been used in fraudulent job advertisements. Arup will never ask for bank information as part of our recruitment process. **Different people, shared values** Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas - this drives our excellence. Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at. \#LI-EC1 \#GOARUP EOE-Protected Veterans/Disability

ReqID: LOS0000U8 **See it differently** You see the world through a unique lens and that's exactly what we need. We embrace how you see things differently - it's essential for creating a sustainable future. Arup is a global consultancy with advisory and technical expertise across more than 150 disciplines. We guide, plan and design the future of the built environment. Globally, each year we recruit hundreds of interns to help us see things differently and solve the most complex challenges facing our clients, climate and communities. **The Opportunity** + Learning and complying with our defined document control systems and procedures + Processing project RFIs and Submittals + Assisting with the preparation and submission of reports, specifications, correspondence, spreadsheets, and presentations to ensure that the highest quality editing and formatting are presented following branding guidelines + Assisting with bid support tasks + Client Relationship Manager (CRM) data entry + Attending project meetings and providing follow-up support, including preparing meeting notes, agendas, action lists, reminders, and actions items + Conducting research, collecting, andanalysingdata to prepare reports and documents + Performs other duties as required **Is this role right for you?** + High school diploma or equivalent; must be enrolled in an accredited university/college program. Pursuing Business Administration, Project Management courses/degree or related field is preferred. + Knowledge of MS Office Suite applications and other standard applications/software programs and databases (candidates will be tested to determine skill level) + Excellent verbal and written communication skills + Ability to perform in a team-oriented environment + Energetic and eager to tackle new projects and ideas + Good attention to detail and organizational skills + The ability to handle confidential assignments with tact and diplomacy + The ability to work in a deadline-driven environment + Proactive, self-motivated with excellent interpersonal skills + Ability to work independently or as a team member while maintaining focus and productivity + Excellent time management skills and discipline to work remotely + Candidate must be eligible to work in the US without the need for employer sponsored work authorization now or in the future to be considered for this role We're looking for: + Changemakers: A passion for sustainable development and creating a better world is key. + Innovative minds: We're looking for critical thinkers who embrace new ideas and challenge the status quo. + Growth seekers: You have a growth mindset, always eager to learn and explore new ways of working. + Adaptable adventurers: You're ready to take on any challenge that comes your way. **What we offer you** At Arup, we care about each member's success, so we can grow together. Our intern experience offers you: + Purpose-driven work: Join an employee-owned team tackling climate, biodiversity, and social challenges, aligned with the UN's Sustainable Development Goals. + Create remarkable outcomes: We trust you to explore challenges, drive change, and create lasting outcomes for our clients, climate and communities. + Inclusive culture: Your unique perspective matters. We celebrate diversity and foster a supportive, social environment where everyone belongs. + Career growth: Grow your skills through innovative projects, training, and mentoring in a supportive environment. We invest in your future. + Work-life balance: Our hybrid model offers flexibility to balance work with your life. We balance your needs with our clients and communities **Los Angeles** **Hiring Range** - The good faith base salary hiring range for this job if performed in Los Angeles, CA is $21.50/hour to $41.50/hour. **This range is commensurate with experience, educational background, and skill level.** Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Los Angeles, CA will differ. **Next Steps** We will be reviewing our candidates for this position on a rolling basis. Once you've submitted your application, we'll invite you to showcase your skills through a pre-recorded video interview if you've met the minimum requirements. After reviewing your submission, a member of our team will get in touch with you to discuss the next steps. Arup is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of a protected veteran, or disability. Stay safe online. Recruitment fraud is on the rise, and Arup's name, logo, and branding have been used in fraudulent job advertisements. Arup will never ask for bank information as part of our recruitment process. **Different people, shared values** Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas - this drives our excellence. Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at. \#LI-EC1 \#GOARUP EOE-Protected Veterans/Disability

See it differently You see the world through a unique lens and that's exactly what we need. We embrace how you see things differently - it's essential for creating a sustainable future. Arup is a global consultancy with advisory and technical expertise across more than 150 disciplines. We guide, plan and design the future of the built environment. Globally, each year we recruit hundreds of interns to help us see things differently and solve the most complex challenges facing our clients, climate and communities. The Opportunity * Learning and complying with our defined document control systems and procedures * Processing project RFIs and Submittals * Assisting with the preparation and submission of reports, specifications, correspondence, spreadsheets, and presentations to ensure that the highest quality editing and formatting are presented following branding guidelines * Assisting with bid support tasks * Client Relationship Manager (CRM) data entry * Attending project meetings and providing follow-up support, including preparing meeting notes, agendas, action lists, reminders, and actions items * Conducting research, collecting, and analysing data to prepare reports and documents * Performs other duties as required Is this role right for you? * High school diploma or equivalent; must be enrolled in an accredited university/college program. Pursuing Business Administration, Project Management courses/degree or related field is preferred. * Knowledge of MS Office Suite applications and other standard applications/software programs and databases (candidates will be tested to determine skill level) * Excellent verbal and written communication skills * Ability to perform in a team-oriented environment * Energetic and eager to tackle new projects and ideas * Good attention to detail and organizational skills * The ability to handle confidential assignments with tact and diplomacy * The ability to work in a deadline-driven environment * Proactive, self-motivated with excellent interpersonal skills * Ability to work independently or as a team member while maintaining focus and productivity * Excellent time management skills and discipline to work remotely * Candidate must be eligible to work in the US without the need for employer sponsored work authorization now or in the future to be considered for this role We're looking for: * Changemakers: A passion for sustainable development and creating a better world is key. * Innovative minds: We're looking for critical thinkers who embrace new ideas and challenge the status quo. * Growth seekers: You have a growth mindset, always eager to learn and explore new ways of working. * Adaptable adventurers: You're ready to take on any challenge that comes your way. What we offer you At Arup, we care about each member's success, so we can grow together. Our intern experience offers you: * Purpose-driven work: Join an employee-owned team tackling climate, biodiversity, and social challenges, aligned with the UN's Sustainable Development Goals. * Create remarkable outcomes: We trust you to explore challenges, drive change, and create lasting outcomes for our clients, climate and communities. * Inclusive culture: Your unique perspective matters. We celebrate diversity and foster a supportive, social environment where everyone belongs. * Career growth: Grow your skills through innovative projects, training, and mentoring in a supportive environment. We invest in your future. * Work-life balance: Our hybrid model offers flexibility to balance work with your life. We balance your needs with our clients and communities Los Angeles Hiring Range - The good faith base salary hiring range for this job if performed in Los Angeles, CA is $21.50/hour to $41.50/hour. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Los Angeles, CA will differ. Next Steps We will be reviewing our candidates for this position on a rolling basis. Once you've submitted your application, we'll invite you to showcase your skills through a pre-recorded video interview if you've met the minimum requirements. After reviewing your submission, a member of our team will get in touch with you to discuss the next steps. Arup is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of a protected veteran, or disability. Stay safe online. Recruitment fraud is on the rise, and Arup's name, logo, and branding have been used in fraudulent job advertisements. Arup will never ask for bank information as part of our recruitment process. Different people, shared values Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas - this drives our excellence. Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at *************************************** #LI-EC1 #GOARUP

Job Details Columbus, OH Full Time High School First Nonprofit - Social ServicesDescription Administrative Assistant Compensation: 19.00/hourly The Administrative Assistant position provides the opportunity to perform a variety of administrative tasks that promote efficiency in the daily operations of the office. Requires excellent people relations skills, knowledge of office systems, basic bookkeeping skills, and sound knowledge of agency programs, procedures, and policies. Incumbent must be well organized and able to interact effectively with agency staff and the general public. Hours: Monday through Friday, 8am-4pm or 9am-5pm Responsibilities The Administrative Assistant will perform administrative duties including, but not limited to: Perform all work in a manner consistent with the National Youth Advocate Program's mission, values, and philosophies. Arrange annual conferences, regional conferences, training sessions and workshops, and all other public relation events as requested. Enter all program information into computer, maintain databases, and update all changes, additions, deletions, etc. Provide quarterly and annual reports on all children served by the agency. Coordinate newspaper advertisements for the program, advocates, and agency employees. Provide training and supervision to area office specialists and other administrative staff as required. Provide appropriate documentation for the payment of all expenses incurred by the agency, and maintain an ongoing log of agency bills and expenditures if required. Attend meetings and record and distribute meeting minutes as assigned by the Director. Provide any statistical data as required. Maintain adequate office supplies. Coordinate office equipment purchases, maintenance, and maintenance contracts. Provide notary public services for the agency. Provide general administrative support services for the assigned office. Provide testing and evaluations in the recruitment and selection process for vacant office specialist positions. Minimum Qualifications High School Diploma or GED equivalent. Previous experience and proficiency in the use of various office machines, including computers. Basic bookkeeping skills and experience. Proficiency with Microsoft Office, including Excel and Word. Proficient use of desktop and laptop computers, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs. Other Skills Excellent customer service and communication skills. Sensitivity to cultural diversity. Enthusiastic self-starter. Excellent oral and written communication skills. Strong organizational and administrative skills. Effective problem-solving and decision-making skills. Works well independently and as a team member. Driving and Vehicle Requirements Valid driver's license Reliable personal transportation Good driving record Minimum automobile insurance coverage of $100,00/$300,000 bodily injury liability If this describes YOU, please apply today! www.nyap.org/employment Who We Are National Youth Advocate Program has been serving communities and clients since 1978 and we continue to grow each year. Our growth allows us to expand and develop new and innovative programs to meet the ever-changing needs of those we serve. We offer unique and personalized services for families and individuals in four areas: Prevention/Intervention, Positive Youth Development, Out-of-Home-Placement and Reunification/Permanency. We know you are compassionate and dedicated to serving your clients and communities and NYAP is dedicated to providing support to those who join our team! We look for individuals that are ready to make a direct impact and are excited to be an instrument in supporting the needs of our children, youth, and families. Working At NYAP Competitive salaries and benefits including a 401(k) Medical, Dental, and Vision insurance 22 days off each year 11 paid holidays per year Student loan repayment assistance Tuition assistance Friday Summer hours Work anniversary trips Mileage reimbursement Peace Leave Benefits listed are for eligible employees as outlined by our benefit policy. Qualifications The person in this position needs to follow a team concept and support both agency goals and co-workers. Employees must be able to effectively work with and be respectful and sensitive to persons from various cultures, socioeconomic, ethnic, religious, and racial backgrounds. An Equal Opportunity Employer, including disability/veterans

Job DescriptionThey would come into corporate week, so in person at least 6 days/month, with the rest remote. Temporary administrative assistant position is responsible for supporting the Conscious Beauty team in giving our guest more choices and guidance as they shop brands and products certified under one or more of our pillars. This role will also help provide a seamless experience for our brand partners participating in the program. Role is approximately 20 hours per week. Core Job Responsibilities: In-Store Merchandising: responsible for the proofing of internal documents used for in-store signs and store set plans to ensure brand pillar certifications are accurately represented within store merchandising and visual initiatives. Digital Merchandising: Proof various landing pages to ensure brand pillar certifications are accurately represented within store merchandising and visual initiatives. Review guest facing, brand assets and content within the environment for opportunities to drive further transparency to the guest. Marketing: Help procure samples from the merchant team or distribution centers to support marketing initiatives like print adv and marketing asset photography. Fill out sign request forms. Track and keep record of Conscious Beauty social media content. Promotions: Enter promotional pricing into merchandising systems Collaborate: Keep brand partner contact information up to date. Partner with key brand contacts to ensure their good standing within our pillar standards. Assist: Senior Manager and assistant buyer on ad hoc projects Collaboration: Develop and maintain internal and external relationships, including Distribution Centers, eCommerce, Marketing, Operations, Planning & Allocation, Stores and brand partners. Values: Exemplifies Beauty\'s core values within role. Values are quality and timely decision making, continuous improvement, collaboration, accountability, coaching and developing, planning and prioritizing, communication Requirements For Consideration: Education Requirements: Bachelors degree preferred Years of Related Experience: Some relevant experience preferred. Skills: Strong organizational skills required. Excellent communication skills, both oral and written. Proficiency with Microsoft Office. Creative and resourceful problem solver. Professionalism and confidentiality required. Passion for the business.

Job Description Administrative Assistant - Mentor, OH Full-Time | On-Site $20-25/hour Join our team as an Administrative Assistant and perform diversified administrative, secretarial, and clerical duties to keep our site running smoothly. This role requires strong organizational skills, attention to detail, and the ability to work independently with confidential information. What You'll Do: ✔ Provide administrative support including typing, filing, and distributing correspondence ✔ Manage calendars, schedule meetings, and coordinate logistics ✔ Greet visitors, ensure safety compliance, and manage access badges ✔ Process invoices and purchase orders through Oracle ✔ Maintain office supplies and organize special events ✔ Compile reports and assist with data gathering ✔ Handle safety eyewear, shoe vouchers, and safety video compliance Requirements: ✅ High School Diploma or equivalent (Associate Degree preferred) ✅ 3-5 years of administrative experience ✅ Strong typing (70-80 WPM) and computer skills (Word, Excel, PowerPoint) ✅ Excellent communication and organizational skills ✅ Ability to work independently and maintain confidentiality

Job Title: Admin Assistant Duration: 3+ Months Performs a variety of administrative functions. Schedules appointments, gives information to callers, . Composes memos, transcribes notes, and researches and creates presentations. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. May assist with compiling and developing the annual budget. Requires a high school diploma with at least 5 years of experience in the field or in a related area. Familiar with a variety of the field's concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish goals. Performs a variety of complicated tasks. May direct and lead the work of others. A wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department Qualifications Requires a high school diploma with at least 5 years of experience in the field or in a related area. Additional Information All your information will be kept confidential according to EEO guidelines.