Administrative Assistant jobs at L+M Development Partners

Job Details WEDGEWOOD VILLAGE - Columbus, OH Full Time DayDescription Responsibilities: • Frequent telephone and personal contact with perspective/current residents. • Initial processing of rental applications and credit reports with recommendations to Site Manager. • Maintain the rental waitlist and prepare approval/denial letters to perspective residents. • Complete move-in orientation with residents including reviewing rental lease, House Rules, etc. • Schedule move ins/outs, rental applicant interviews, and other dates critical to the leasing process. • Administrative support tasks such as filing, typing, answering telephones, processing mail, and data entry. • Generate reports to assist in management of community assets, expenses, and financial objectives. • Process all payables and complete payment of community expenses/bills. • Purchase, inventory, and maintain all office supplies. • Process delinquent accounts and report activity to Site Manager. • Receive and resolve resident requests and concerns. • Foster positive working relationships with residents while always maintaining a professional demeanor. • Reports directly to the Site Manager. Job Qualifications: • Basic office skills including typing, filing, and telephone etiquette. • Excellent follow-up skills via telephone and email correspondence. • Proficiency with Paycom software and Microsoft Office suite preferred. • Demonstrated track record regarding work attendance and reporting for work timely. • Must adhere to Federal Fair Housing Laws. Qualifications We offer a competitive salary plus benefits including: Employer paid health and dental insurance (100% employee only) with affordable dependent and family coverage. Voluntary insurance options: Vision, Life, Accident Injury, Long-Term Disability, and Identity Theft. 401(k) with above-average employer matching contribution. Generous paid time off package. Training and employee development program. Among many other employee benefit

Job DescriptionDescription: Job Summary/Mohr Intro. Mohr Partners, Inc. is looking for a qualified individual to join our Lease Accounting team. The ideal candidate should be prepared to work in a fast-paced collaborative environment while managing the full scope of administrative services for our clients. Essential Functions Abstract & review client leasing details and will gain visibility to client deliverables driving key initiatives for the client Understand the basics of Lease Administration and will be a key player in ensuring accuracy and management of client leasing management Ensure accurate reporting and reconciliation of information, and foster critical relationships between various individuals, teams, and our clients Be responsible for the full scope of Lease Administration abstraction services including: Coordination of abstractions from transition team Coordination of abstractions required from regional teams Project assignment and tracking of QC process Client/vendor/landlord relationship management Review CAM and other escalations & real estate tax invoices Review data entry, validation, and management of lease documents Review rent variance analysis and rent payment processing Review Subtenant account management, and billing/collections of third-party tenant rents Management of project abstraction services Continuous monitoring, tracking, and reporting of critical dates to client. Financial analysis and volume trends Partnership with outsource providers Invoice preparation Streamlining current process and driving efficiencies Approach client and key stakeholder interactions with a Customer First Mindset Support, exposure, and leadership of other special projects as assigned by manager Ensure date integrity Set-up and maintain reminders for portfolios. Identify potential conflicts in lease or other high-risk item; provide feedback and suggestions on lease language. Create and conduct audit/year-end reconciliation functions along with tracking savings. Reconcile invoices and resolve billing discrepancies; and identify any potential savings or discrepancies. Review leases relative to pertinent lease information including free rent, prepaid rent, security deposits, etc. Generate and distribute monthly, quarterly and/or annual client reports, ad hoc reports and conduct research related to client requests for information. Establish and maintain relationships with both internal/external clients. Assist in new client set-ups (when needed). Review abstracts prepared by other team members. Review and process the monthly rent files for client. Provide guidance and training to Portfolio Administrators. Review client estoppels and provide comments on issues or errors (if applicable). Assist in additional department related projects as requested. Accountable for delivery of projects against expectations, including on-budget and to outlined/agreed upon specifications Keep on top of tasks and will remain agile, as you'll often need to reorganize your time day to day, to deal with your team's changing necessities and requests. Other duties as assigned. Education & Experience Qualifications: Any Graduation Years of Experience: 5 - 8 Years Visual Lease, Pro Lease, Lease Accelerator and/or Co-Star experience preferred Proficient with Microsoft Office Suite (Word, Excel, Power Point) Certificates and/or Licenses n/a Other Skills & Abilities Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information. Ability to work independently and within a team to build relationships and interact effectively with business partners and clients. Ability to multi-task, work successfully under pressure, and effectively prioritize and manage time and workload. Understanding of and commitment to client services. Willingness to take on new challenges, responsibilities, and assignments. A desire to work within a diverse, collaborative, and driven professional environment. Physical Requirements Involves work of a general office nature Typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day and may involve periods of standing, such as operating at a copier/fax/scanner Regularly required to talk, hear, and use hands and fingers to write and type Ability to speak clearly so others can understand you Ability to read and understand information and ideas presented orally and in writing Ability to communicate information and ideas in writing and orally so others will understand Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays As an MBE with a full inclusion culture, Mohr Partners Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. Requirements: Must have experience with Airport Leases

Responsible for providing administrative and accounting support to corporate and property accountants. Processing accounts payable within Nexus payables system for all entities by obtaining federal ID numbers, reviewing payments, and entering into our payables software. Complete deposits for various banks while maintaining proper internal controls and segregation of duties Preparation of monthly tenant billings including rents, CAM, utilities, and billbacks Maintain tenant accounting ledgers by verifying and posting cash receipts Verify vendor accounts by reconciling monthly statements and related transactions Preparation of monthly bank reconciliations Support in compilation of annual and periodic budget information Compile data and generate reports within systems as requested Investigate questionable data Reconcile records with internal company records and external vendors or customers Document policies, procedures, and workflow for assigned areas of responsibility Contribute to the department and assist with special projects as assigned Support and carry out activities related to the company core values of Service, Expertise, Community and Fun Other duties as assigned to aid in the successful and profitable operation of the organization Requirements Bachelor's degree in Accounting or a related field preferred. Knowledge of commercial real estate and experience in commercial real estate accounting processes a plus. Strong organizational and communication skills (both oral and written). Knowledge of MRI, Nexus, Yardi and APTO a plus, but not required Proficiency with Microsoft Excel required. Ability to remember information (e.g., policies, procedures) or locate resources to find information as needed.

Executive Assistant to the Co-Founders, Family Office Focused Exclusively on Music Industry Investments, Local/Remote, Fairfield County, Ct. The Co-Founders of a family office that specializes exclusively in music industry investments is looking for an Executive Assistant to handle their administrate needs from complex calendar management across multiple time zones, detailed travel arrangements a well as planning events and dinners. The ideal candidate has a “creative” mindset that can truly problem solve with very little intervention; high emotional intelligence and the maturity to work independently. The candidate must also be very detail-oriented with a “high touch” service mentality. The is a LOCAL REMOTE role near Fairfield County so the person can meet from time to time with 1 of the Co-Founders who is in the area. This is an exciting opportunity for someone who truly enjoys keeping very busy executives on track with all their administrative needs, has an interest in music industry or other creative field and also has the business acumen to engage with financial partners and music industry executives diplomatically. About the Job: Support the Co-Founders, handling complex calendar management(global), communicating on their behalf, and prioritizing meetings/appointments Prioritize emails from inbox and craft emails on their behalf; get to know the investors and music industry executives and handling those relationships professionally and diplomatically. Schedule extensive global travel arrangements with detailed itineraries Arrange dinners/events Keep the Co-Founders on track to attend meetings, reminders. Attend some meetings and handle action items, as needed Prepare collateral materials needed for meetings/events Coordinate with other internal executives on the Co-Founders behalf Some personal work; holiday cards, gift giving and ad hoc personal projects Base salary plus discretionary bonus, 100% Health Benefits Covered About You: At least 5 years of experience as an Executive Assistant to an executive in the C-Suite, preferably in a creative field. An interest in music a plus Bachelor's Degree High level of integrity and discretion in handling all confidential information Excellent Microsoft Office Suite skills; Slack; tech savvy with an interest in AI Excellent written and verbal communication skills A pro-active “creative mindset” to anticipate needs, stay 3 steps ahead and problem solve with a “high-touch” mentality The maturity to work remotely independently with a personality that enjoys making sure the Co-Founders administrative needs are met seamlessly A warm, engaging professional personality that can interact diplomatically with investors and music

The Studio assistant will have the opportunity to assist in several areas of Community Arts: Community Arts Center, Studio Go mobile art van, and Community Arts signature programs and events. Based at the Cleveland Museum of Arts Community Arts Center, this studio assistant position will support all community arts studio-based programming. Programs include Studio Go, our mobile arts studio; open studios, workshops, and school programs at the Community Arts Center; signature events such as Parade the Circle and Chalk Festival. This role supports the museum's strategic priorities of engaging audiences of all ages in collection-based arts experiences. Must be able to work Friday, Saturday and Sunday in addition to a flexible weekday schedule. Part time 20-28 hours / week Hourly wage: $15.00 Requirements and Key Competencies Must have a high school diploma or general education degree (GED) Experience with studio art, art education, and working with the public, including school-aged children preferred. University students enrolled in studio, art history, or art education programs are encouraged to apply. Ability to communicate effectively and work successfully with others in a team environment. Strong interpersonal and organizational skills. Must be able to work Friday evenings, Saturday and Sunday, and weekday times as needed. Responsibilities: Facilitate program activities by engaging, encouraging, and providing clear instructional support and personalized feedback for participating children, families and adults. Understand each community arts program and its connections with the Community Arts Center and CMA's collection. Assist with preparation, set up and cleanup for all studio programs at Community Arts Center, for Studio Go and other outreach events, and for community arts signature programs. Communicate and interact with visitors in a friendly, respectful manner. Anticipate needs as they arise, taking initiative. Maintain and organize studio and activity spaces, storage areas, supplies and resources. Tally the number of participants to help track program reach. Engage participants in satisfaction surveys during classes as assigned and when appropriate. Other duties as assigned. Part-time Benefits include: Partner level membership to CMA Free, unlimited admission to select Cleveland Museum of Art ticketed exhibitions (two adult member tickets per visit, subject to availability) 50% off admission to select ticketed exhibitions for members' guests Free admission to select ticketed exhibitions for unlimited children, 17 and younger, when accompanied by a member Priority registration and discounts for museum art classes for adults and children 20% discount in the museum store 10% discount in the museum restaurant and café Annual subscription to Cleveland Art members magazine Free Garage Parking Your employment relationship with the museum qualifies you for free or discounted admissions to other cultural institutions such as the Natural History Museum, Botanical Gardens, The Cleveland Zoo, etc.

McGuireWoods is seeking to hire an Executive Assistant to the Office of General Counsel in our Charlotte, NC office. The Executive Assistant to the Office of General Counsel provides high-level administrative support managing confidential information, correspondence, calendars, travel, and communications. This role requires strong organizational, planning, and multitasking skills, the ability to exercise independent judgment when necessary, and proficiency with Microsoft Office and firm systems. The Executive Assistant serves as a key point of contact within the firm, demonstrating professionalism, discretion, and the ability to collaborate effectively across all levels of the organization[IM1] . This position is reserved for those who support two or more Directors and/or Chiefs or a combination of Managing Partner, Partner/Chairman, Executive Director. McGuireWoods, one of the world's leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data. Responsibilities Exhibit the Firm's core values of Excellence, Client Service, Integrity, Collegiality, Diversity and Inclusion, and Community. Maintain inviolate the confidentiality of firm, personnel, Office of General Counsel, and client information. Manage and maintain confidential information, both in electronic and paper formats. Think clearly, respond positively, evaluate situations to determine appropriate action, multi-task and act decisively under pressure. Work with individual executives to identify ways to help increase their efficiency and effectiveness. Prepare, edit and transmit correspondence, draft contracts, communications, presentations, and other documents as directed. Manage and maintain firm documents/files. Manage and maintain calendar by planning and scheduling meetings, conferences and teleconferences; assist in meeting deadlines. Make travel and guest arrangements; prepare expense reports on a timely basis. Open, sort, prioritize and distribute mail. Take meeting notes/minutes, transcribe and distribute as necessary. Answer telephone, direct calls or inquiries to appropriate personnel; take messages. Ensure messages are routed appropriately to the individual executive when traveling. Maintain and demonstrate proficiency in the use of firm-issued equipment and firm-required software packages. Assume responsibility for all assignments with specific attention to detail and proofreading. Provide back-up assistance and/or coverage for other Executive Assistants in the office. Qualifications Two or four-year college degree preferred, and a minimum of 5 years related experience and/or training; or equivalent combination of education and experience required. Professional demeanor and excellent written and verbal communication skills. Ability to learn and stay current on detailed knowledge of firm structure and administrative processes, firm management committees and individuals serving on those committees. Must be able to maintain confidence and interact effectively with all levels within the firm (legal and administrative). Ability to think clearly, react positively and evaluate situations to determine appropriate action and act decisively under pressure. Demonstrated ability to make effective decisions independently as needed Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and able to learn new systems and technologies, including document management tools. Ability to work overtime as needed. Have more questions? Connect with a recruiter directly. #LI-ER1 #MW2

The Cleveland Museum of Arts Exhibition department is looking for a part time temporary Exhibitions Assistant to provide routine administrative and project support. The Exhibition Assistant is responsible for planning and organizing benchmark meetings, tracking all deliverable deadlines for exhibition & rotation texts, as well as maintenance of exhibition credit lines. Responsibilities Answers department phones, screens and routes or responds to callers. Schedules appointments and maintains department meetings and calendar of supervisor. Sorts and routes incoming mail. Attaches files or appropriate documentation as needed for review. Answers routine mail.Greets and escorts visitors. Arranges accommodations and transportation as necessary for visiting artists, consultants, or museum colleagues from other institutions. Sets-up and maintains all department files and digital records. Serves on intranet committee and serves as intranet gatekeeper for the department. Composes routine correspondence. Manages annual report material, publication fact sheets, and exhibition narratives, ensuring information is accurate and current. Reviews and processes all invoices and tracks all expenses related to special exhibitions and curatorial publications; maintains shared cost budgets for co-organized exhibitions, and compiles materials for final reconciliation of exhibition projects. Maintains graphic and narrative exhibition schedule; conveys changes to affected parties as appropriate. Supports exhibition coordinators and editors with the creation of checklists for various projects. Monitor the departmental purchase cards and ensure appropriate coding within billing cycle. Track and oversee publication distribution to Library of Congress, guest authors, permissions grantors, Ingalls Library, and within the museum. Coordinates departmental volunteers and interns. Arranges travel schedule and reservations for guest contractors, exhibition office staff, and assists with expense reports.Schedules and prepares for all exhibition planning meetings. Prepares, collects, organizes, and disseminates materials and information related to exhibitions and projects. Provides editorial assistance in compiling special exhibition documents and publication outlines. Includes collation of materials, formatting, and coordinating photographic reproduction rights with appropriate staff. Arranges for meetings and conferences. When requested, represents exhibition office at meetings and takes notes. Requirements Associate of the Arts degree; one to two years of related experience; or equivalent combination of education and experience. Employee must have excellent organizational, interpersonal, and communication skills, as well as the ability to work well under pressure to meet deadlines and manage multiple projects concurrently. Ability to work well with a wide variety of people in different job positions essential. Computer skills, including mastery of Microsoft Office Suite including Word, Excel, Power Point and Outlook. Part time temporary working 28 hours / week Hour wage: $18.00

Support one of the largest and diverse technical solutions providers in the world and have a hand in helping in laying the foundation for human progress. This role is a Senior Project Administrative Assistant for our team in Cincinnati, Ohio, supporting the Senior Vice President of Global Life Sciences, Senior Vice President of Life Sciences North America, and the Vice President of Cincinnati Operations. In this role, you will perform a wide variety of administrative and staff project support services in our Life Sciences market. Strong organization skills and ability to communicate with staff at all levels both orally and in writing are required to help us meet our client's objectives. Key Responsibilities include: - Providing high-level administrative support to executives, including managing calendars, scheduling meetings, and organizing travel arrangements. - Correspondence management including communications on behalf of the executive, including drafting emails, letters, and memos to ensure clear and professional correspondence. - Organize meetings and events, including logistics such as venue selection, attendee management, and technology setup. - Coordination of operations reporting, including monthly and weekly reporting. - Scheduling of monthly project reviews. - Prepare and edit presentations, reports, and documents, and maintain organized filing systems for both digital and physical records. - Expense Management for executive level staff. - Miscellaneous administrative and special projects as needed. - Be available outside regular business hours to respond to urgent requests, scheduling changes, or executive needs. - At least 10 years of administrative experience supporting senior level executives, preferably within an engineering, construction or related organization. - Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Experience working with high-level clients and executives. - Advanced skills/proficiency in office software (e.g., MS Office Suite), specifically Word, Excel, Powerpoint, Outlook, Sharepoint, One Note, and TEAMS. Experience with Oracle E-Business Suite (Software) a plus. Experience with Concur Expense and Travel System. - Ability to handle sensitive information with discretion and maintain confidentiality. Please note: Position is hybrid, with office location in Cincinnati, OH. Expectation is for in-office presence in Cincinnati a minimum of 3 days per week. Ideally you'll have: - Self-starter with ability to work with limited direction. - Exceptional organizational and time management skills to handle multiple tasks efficiently - Strong verbal and written communication skills to interact effectively with various stakeholders, including clients and coworkers of all levels. - Strong grammatical and proofreading skills. Attention to detail to ensure accuracy in documentation and communication. #LifeSciences, #Bio/Pharma, #EPCMV, #globallifescience #LI-SH1 Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

Executive Assistant to Director of Advancement, Prestigious Private School, Westchester County, NY A prominent private school, (Pre-K-12th) is looking for an Executive Assistant to support and be the “right hand” to the Director of Advancement (Fundraising). This is an in-person position, 5 days at the school, 8AM-4PM with some remote flexibility in the Summer. This is an ideal opportunity for someone that may want to pivot from a financial type firm for a different quality of life. The qualities most sought after for the role is maturity to follow-through on projects as well as seamlessly supporting the Director, acting on her behalf, and communicating with donors, board members and staff with a high touch” mentality and diplomacy. ABOUT THE JOB: ● Manag the Director's' complex calendar, prioritizing and understanding shifting priorities. ● Manage travel arrangements with detailed itineraries. ● Create and update presentations for meetings. Prioritize emails; craft emails and correspondence on her behalf ● Help prepare Director for Board of Directors meetings ● Prepare Director for donor meetings including any collateral materials and research; Plan dinners/events. ● Manage information flow with her direct reports Hours, 8AM-4PM, Mon-Fri with flexibility over the summer to work remotely Base Salary, Comprehensive Health Benefits, Free breakfast, lunch. Generous vacation schedule; Staff off between Christmas and New Years, Winter and Spring Break vacations and 4 weeks off in the Summer. About You: A minimum of 3 years of experience as an Executive Assistant supporting a busy high- level executive; an interest in fundraising a PLUS ¨ Bachelor's Degree ¨ Strong interpersonal skills to interface with donors, parents and internal stakeholders with a team attitude and diplomacy ¨ Want to be a trusted confident to the Director and handle confidential information with discretion ¨ Very detail oriented with the ability to change gears quickly ¨ Excellent Microsoft Office Suite skills, Google Workplace skills; very tech savvy and not afraid data ¨ Excellent written and verbal communication skills ¨ Anticipatory thinker with high intellectual bandwidth; a problem solver and results-oriented ¨ Engaging, war and polished demeanor and a true team player ¨ An interest in education or fundraising a PLUS

We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world's investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed. Position Overview The Executive Assistant of StepStone Group will provide high-level administrative support to C-Level executives. To be successful in this role, the Executive Assistant will need to work proactively and with minimal guidance, displaying excellent time-management and communication skills, while understanding the needs and characteristics of the people with whom they work. Though the Executive Assistant will primarily work with appointed Partners or VP's, they will also be required to assist the General Administrative team and Manager from time to time, on an as-needed basis. Essential Job Functions: Handle C-Level administrative duties for designated office and supporting Partners as assigned Active executive calendar management for the various members of the designated office Coordinating domestic and international travel arrangements Preparation and tracking of detailed expense reports Liaising between senior management and visitors to ensure deliverables are met Creating and amending documents and reports (Word, Excel, and PowerPoint) Printing and fulfillment of marketing decks and related materials for the Business Development team Assisting with event logistic coordination and support Supporting Office Manager Assisting in the back-up of the general administrative functions Other duties as assigned Education and/or Work Experience Requirements: At least 4 years of administrative experience, specifically supporting C-Level Management or equivalent required Enthusiastic, motivated, and friendly personality Strong organizational skills and excellent attention to detail Good verbal and written communication skills Ability to organize international travel and processing of related Visa/Consulate logistics Ability to prioritize workload in a fast-paced, detail-oriented environment with excellent time management skills Maintain confidentiality and discretion at all times Advanced Microsoft Office skills (Outlook, Word, Excel, and PowerPoint) Event planning experience is a plus Salary Range: $70,000 - $78,000 The salary range is an estimate of pay for this position. Actual pay may vary depending on job-related factors that can include location, education, skill, and experience. The salary range does not include any benefits or other forms of possible compensation that may be available to employees. At StepStone, we believe that our people are our most important asset and crucial to our success. We are an Equal Opportunity Employer that strives to create an environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organizational community features multiple Employment Resource Groups as well as mentorship programs to enhance the employee experience for all. As an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law. Developing People at StepStone

A multi-entity business group is seeking a high-performing Executive Assistant/Project Coordinator to serve as a true right-hand to the Managing Partner. This is not a typical admin job-this role blends executive support, project coordination, personal concierge-level assistance, and emerging chief-of-staff responsibilities. The ideal candidate is extremely organized, resourceful, detail-obsessed, and thrives in a dynamic environment. You'll work across accounting, real estate, client services, and tech-adjacent teams. You must be equally comfortable booking hard-to-get reservations as you are reviewing documents, following up on project deliverables, or supporting M&A activity. This is a high-visibility, high-impact position for someone who wants to grow into an operations or leadership role over time. Local remote: must reside in Las Vegas metro area. About the Job: Executive & Personal Support Manage calendar, travel (domestic & international), and meeting coordination Monitor and manage inboxes, draft responses, and escalate key messages Book and confirm hard-to-obtain reservations (e.g., restaurants, hotels, flights) Assist with personal admin (appointments, Secretary of State renewals, rental properties, etc.) Project & Task Management Use Monday.com to track tasks, priorities, and team assignments Follow up with internal staff and vendors on outstanding tasks and reports Organize files, contracts, renewals, and documentation (OneDrive, Teams, DocuSign) Ensure timely renewals for licenses, insurance, and registrations across entities Client & Team Communication Serve as point-of-contact for scheduling and follow-up on client deliverables Summarize meetings or recorded calls using AI-assisted tools or manual review Assist in preparing first drafts of contracts, LOIs, and term sheets from templates Help oversee task accountability for internal and external team members Business Support & Coordination Interface with accounting, tax, and operations teams to ensure key initiatives stay on track Review financials, reports, and KPIs for trends, red flags, or discussion points Coordinate across departments to gather information and relay updates to the Managing Partner Support occasional high-level research or business development activity About You: · Experience: 5+ years supporting C-level executives in high-growth or entrepreneurial environments · Education: Bachelor's degree preferred, but equivalent experience and skills accepted · Tech-savvy: Comfortable learning and using tools like Monday.com, OneDrive, Teams, QuickBooks Online, DocuSign, and AI transcription tools · Communication: Exceptionally strong verbal and written communication skills · Organization: Can handle a fast-moving task list, competing deadlines, and multiple channels of communication · Follow-through: You don't drop the ball. Ever. · Detail-oriented: Spelling or formatting errors are a deal-breaker in this role · Discretion: Able to handle sensitive information with professionalism and confidentiality · Problem-solver: Sees inefficiencies and proactively addresses them · Growth-oriented: Willing to learn the business and grow into a broader operations or chief-of-staff role over time · Local remote: Must reside in Las Vegas metro area Competitive salary commensurate with experience + performance-based bonus, 401(k) plan with company match, medical, dental, and vision insurance, PTO and paid holidays, mentorship and leadership development from a serial entrepreneur. Schedule: Full-time, 40 hours per week. Core hours are 8:00 AM - 5:00 PM, with occasional after-hours availability required for time-sensitive matters

Description Executive Administrative AssistantLocation: New Albany, OH Job Type: Full-Time Make a Difference-And Own Your FutureJoin Wallick Communities, a 100% employee-owned company with over 55 years of experience in providing affordable housing and assisted living for families and seniors across the Midwest. With 1,000+ associates and a mission to open doors to homes, opportunity, and hope, we take pride in fostering a supportive and collaborative work environment where every employee-owner plays a vital role.A Career with Wallick Means. . . Creating Homes for People Who Need It Most: Providing new beginnings for residents seeking affordable, safe and high-quality housing where they can thrive. Pay-on-Demand: access your money as you earn it. Exceptional Benefit Package: Health, dental, vision insurance effective within 2 weeks of starting your new job, paid time off, gym membership reimbursement, paid parental leave, 401K, and more! Work-Life Balance: Paid time off, including paid parental leave. Pay-on-Demand: access your money as you earn it. Learning & Support: A supportive team that cares about your continued development, well-being and professional growth. Resident Stories That Stay with You: From Henry, who moved into his first-ever home, to Jaci, whose stay at a Wallick community allowed her to achieve homeownership and graduate college, kickstarting her dream career. Work-Life Balance: Paid time off, including paid parental leave. Career Growth: Tuition reimbursement, training, professional development, and advancement opportunities within a company that invests in its people. Employee Owned, Resident Focused: As a 100% employee-owned company, your daily work (supporting our residents) also contributes to your financial future by sharing in our profitability. What You'll Do: Manage and maintain executive schedules, including scheduling meetings, appointments and travel arrangements. Coordinate and organize meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items. Prepare and edit correspondence, presentations, and reports. Screen and prioritize incoming communications, including emails, phone calls and mail, and respond appropriately. Addresses resident and vendor complaints with discretion and professionalism. Act as a liaison between the executive team and internal departments, external partners, and clients. Provide general administrative support, including filing, photocopying, and managing office mail distribution. What We're Looking For: Associate degree or equivalent experience. Proven experience as an executive assistant or similar role, preferably supporting C-Suite executives. Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. High level of discretion and confidentiality. Flexibility and adaptability to changing priorities and deadlines. Wallick's Mission & ValuesAt Wallick Communities, we believe in opening doors to homes, opportunity, and hope for our residents, associates, and community. Our core values guide everything we do: Care - We show compassion and respect for everyone. Character - We do the right thing, even when no one is looking. Collaboration - We work together to achieve more. At Wallick, we celebrate Diversity, Equity, Inclusion + Belonging (DEI+B) in our workplace and communities, creating an environment where associates feel welcome, respected, and empowered to bring their authentic selves to the great work they do every day.For nearly 60 years, it has been at the core of our organization's culture that all Wallick associates come to a safe and inclusive place to work. Wallick does not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors.Join Us and Become an Employee-Owner!If you're ready to make a difference in people's lives while securing your financial future, apply today!Candidates must successfully pass a pre-employment drug screen and physical (completed by our Nurse Practitioner) and background check.

Job Description Do you desire to be a very important person inside an elite department, within an award-winning organization? The right individual will work directly with our owner and Chief of Staff to complete operational projects, company objectives, purchasing, and thrilling involvements for the company. Does this describe you? Do you have the grit and courage to honestly identify and solve problems? Do those that know you best describe you as extremely organized and disciplined with great attention to details? Do people say you have a very positive, and can-do attitude? Are you known for your calm demeanor even in the most intense of circumstances? Are you a natural problem solver with great communication and follow-up skills? Do you love supporting multiple people, and working in a challenging, faced-paced, & dynamic environment? Do you have the ability to relate to people at all levels of an organization? If this describes you, this is your opportunity to be a part of a high-growth, privately-held organization named by Glassdoor as one of the nation's top 50 workplaces. The Connor Group is a national leader in operating upscale apartment communities and is considered the best in its industry. In just 30 years, we've grown from zero to $5 billion in assets. Along the way we've won national awards for innovation and community involvement. But we're most proud of our more than 400 associates, who remain our No. 1 key to success. No apartment industry experience? Great! We've grown successfully by bringing an entirely new and innovative approach to the apartment industry, carried out by a senior management team with no prior industry experience. Our senior leadership team consists of people from a variety of backgrounds with certain common traits: talent and proven track records of leading, motivating and managing overachieving teams. The right candidate will be afforded the following opportunities... Work with the busiest growing company Outstanding Pay, Industry-leading benefits Reward and recognition Onsite gym Dog friendly office Growth potential Ability to earn equity in the company by becoming a partner which can double or triple your salary. Opportunity to work with an exceptionally talented group of individuals.

A family office that invests in commercial real estate is looking for a Executive/Personal Assistant to the Managing Partner. The office is on the Lower East Side. The role is hybrid-remote and in-office depending on the needs that week. About the Job: ¨ Screen incoming phone calls delivering detailed, timely messages to the appropriate parties ¨ Maintain the Managing Partner's business and personal calendar ¨ Schedule internal and external meetings ¨ Coordinate complex travel arrangements, including flights, cars, hotels, and other reservations (business and personal) ¨ Vet and prioritize the Managing Partner's emails ¨ Process expense reports including tracking receipts, and reimbursements ¨ Manage any office repairs when needed ¨ Research, hire and supervise contractors and vendors for home or office repairs or renovations ¨ Run errands ¨ Track birthdays and anniversaries, purchase gifts ¨ Make dinner reservations and personal appointments ¨ Send gifts and flowers About You: ¨ Minimum of 5 years of experience in a related support position ¨ BA/BS from a college or university ¨ Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook) ¨ Strong writing skills ¨ Dynamic and proactive comfortable in a fast-paced environment. ¨ Polished, professional demeanor ¨ Proactive go-getter; no task is too big or too small ¨ Outstanding communication skills Salary, Paid Vacation, Reimbursement for your health insurance plan Hours: 9-5

A nationally recognized litigation boutique is seeking a polished, proactive, and highly organized Executive Assistant to support a founding partner and trial lawyer who plays a dual role as courtroom advocate and firm leader. The firm represents high-profile clients across business disputes, intellectual property, and white-collar defense, with offices in New York, Washington, DC, and Chicago. The role requires exceptional judgment, discretion, and the ability to act as an extension of the partner across client, firm, and personal responsibilities. This is a unique opportunity to work alongside an elite legal leader at the center of high-stakes litigation, firm management, and professional organizations. Occasional after-hours availability required. About the Job: · Provide comprehensive executive support including calendar and email management, high-level correspondence, and coordination with clients, firm leadership, and external stakeholders. · Coordinate complex domestic and international travel, detailed itineraries, and speaking engagements. · Manage firm-related projects and initiatives, collaborating with the partner on business development, recruiting, and mentoring efforts. · Draft correspondence, presentations, client agreements, and internal communications. · Organize and facilitate meetings, including logistics, preparation of materials, and follow-up. · Support personal and household needs, including scheduling appointments, coordinating travel, and ad hoc errands. · Act as a gatekeeper and trusted representative, building relationships with clients, colleagues, and professional contacts. · Provide tech support to ensure partner's productivity. About You: · BA/BS from a college or university is preferred. · Minimum of five years' experience as an Executive Assistant supporting a senior executive. · Exceptionally organized, resourceful, and proactive-able to anticipate needs and execute with precision. · Discreet and emotionally intelligent, with the ability to manage sensitive information and interact with high-profile individuals confidently. · A strong communicator-clear, polished, and professional in both written and verbal interactions. · Adaptable, flexible, and willing to occasionally work outside standard hours. · Poised and collaborative, with the ability to thrive in a fast-paced, elite professional environment. · Tech-savvy and comfortable helping others navigate digital tools. Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook) Competitive salary; discretionary annual bonus; medical, dental, and vision insurance; 401(k) with match; paid time off; 10 annual paid holidays. Hours: Standard business hours with flexibility to address time-sensitive matters. A minimum of two days per week in the office is required, with the ability to work up to five days in-office when the partner is present.

Executive Assistant to the Co-Founders, Family Office Focused Exclusively on Music Industry Investments, Local/Remote, Fairfield County, Ct. The Co-Founders of a family office that specializes exclusively in music industry investments is looking for an Executive Assistant to handle their administrate needs from complex calendar management across multiple time zones, detailed travel arrangements a well as planning events and dinners. The ideal candidate has a “creative” mindset that can truly problem solve with very little intervention; high emotional intelligence and the maturity to work independently. The candidate must also be very detail-oriented with a “high touch” service mentality. The is a LOCAL REMOTE role near Fairfield County so the person can meet from time to time with 1 of the Co-Founders who is in the area. This is an exciting opportunity for someone who truly enjoys keeping very busy executives on track with all their administrative needs, has an interest in music industry or other creative field and also has the business acumen to engage with financial partners and music industry executives diplomatically. About the Job: Support the Co-Founders, handling complex calendar management(global), communicating on their behalf, and prioritizing meetings/appointments Prioritize emails from inbox and craft emails on their behalf; get to know the investors and music industry executives and handling those relationships professionally and diplomatically. Schedule extensive global travel arrangements with detailed itineraries Arrange dinners/events Keep the Co-Founders on track to attend meetings, reminders. Attend some meetings and handle action items, as needed Prepare collateral materials needed for meetings/events Coordinate with other internal executives on the Co-Founders behalf Some personal work; holiday cards, gift giving and ad hoc personal projects Base salary plus generous discretionary bonus, 100% Paid health benefits About You: At least 5 years of experience as an Executive Assistant to an executive in the C-Suite, preferably in a creative field. An interest in music a plus Bachelor's Degree High level of integrity and discretion in handling all confidential information Excellent Microsoft Office Suite skills; Slack; tech savvy with an interest in AI Excellent written and verbal communication skills A pro-active “creative mindset” to anticipate needs, stay 3 steps ahead and problem solve with a “high-touch” mentality The maturity to work remotely independently with a personality that enjoys making sure the Co-Founders administrative needs are met seamlessly A warm, engaging professional personality that can interact diplomatically with investors and music