Senior Payroll Specialist jobs at Lower Lake High School - 66 jobs

The Payroll Office is responsible for processing pay for all University employees timely and accurately in accordance with complex federal and state regulations. The Payroll Manager oversees all functional aspects of the payroll operation including ensuring the accurate and timely completion of all University payrolls, directing and supervising departmental staff, responding to University employee inquiries regarding payroll transactions, ensuring compliance with federal and state tax regulations and completing various monthly, quarterly, and annual reconciliations and certifications. The Payroll Manager is responsible for the processing and reconciliation of tax deposits, quarterly and yearly tax reporting including filing of W-2s. This position serves as the primary liaison with central administration as well as serves as the primary contact for University departments for timekeeping and payroll related questions. This position is responsible for approving payroll adjustments, reconciliation of corresponding ledger accounts and posting of necessary journal entries. This position develops and provides training to departments and university employees. This position actively engages in process improvements and ensures effective and efficient internal controls exist within the Payroll Office. Required Qualifications Experienced payroll leader with comprehensive knowledge of the payroll function and best practices; this includes federal and state regulations regarding taxation, wages, garnishments and the Fair Labor Standards Act. Business acumen with experience in fiscal operations management and accounting including a demonstrated ability to apply and adapt accounting principles and methods to a variety of fiscal situations. Considerable experience with complex integrated Payroll, HRIS and financial systems. Excellent analytical and reasoning skills, understanding of internal controls. Excellent written and oral communication skills including the ability to communicate effectively with employees, departments and agencies external to the University and provide customer service in a timely and professional manner. Ability to organize and coordinate projects involving numerous people and departments. Strong leadership skills and demonstrated progressive supervisory experience including ability to train and direct the work of supporting staff. Preferred Qualifications Payroll experience in state government and/or higher education. Working knowledge of the Banner Finance and/or Banner Human Resource systems. Experience managing interfaces with third party providers including ADP .

The Payroll Manager provides strategic leadership and oversight of the College's full-cycle payroll operations, ensuring accuracy, efficiency, compliance, and confidentiality in all payroll-related processes. This position is responsible for the execution and monitoring of payroll transactions, tax filings, retirement contributions, benefits deductions, garnishments, and related financial reporting. The Payroll Manager partners closely with Human Resources, Finance, and IT to maintain and optimize payroll systems, uphold internal controls, and ensure timely processing and reconciliation of all payroll activities. The role requires a high degree of independent judgment, adherence to local, state, and federal laws, and a strong commitment to institutional and employee service. Essential Duties and Responsibilities Payroll Operations and Compliance (40%) * Manage all aspects of semi-monthly payroll processing for full-time, part-time, adjunct, and student workers. * Ensure compliance with IRS, BWC, STRS/SERS/ARP, SSA, and other regulatory bodies. * Maintain accurate employee earnings and deduction records in the ERP payroll system (Jenzabar preferred). * Review and process timesheets, leave entries, and payroll adjustments in coordination with Human Resources. * Respond to all agency inquiries related to garnishments, child support, and tax compliance. Payroll Reporting and Reconciliation (25%) * Prepare, reconcile, and file all payroll tax forms and reports (monthly, quarterly, and annually). * Maintain payroll-related general ledger accounts, submitting adjusting and accrual entries as needed. * Generate and submit STRS/SERS/ARP, annuity, insurance, and benefit reports/payments. * Use reporting tools (e.g., Infomaker) to develop customized reports for audit, budgeting, and compliance. * Contribute to preparation of FISAP and other federal reports as needed. System Administration and Process Improvement (15%) * Collaborate with IT and HR on payroll system configurations, upgrades, and testing. * Document and refine payroll workflows and procedures, ensuring efficiency and audit readiness. * Create and maintain the Payroll Procedures Manual and lead staff training on payroll-related topics. Customer Service and Communication (10%) * Serve as the College's lead contact for all payroll-related inquiries and issue resolution. * Provide clear, timely communications to employees on payroll processes, deadlines, and policy updates. * Support onboarding of new employees by coordinating with HR on required payroll documentation. Cross-Departmental Support (10%) * Provide backup for Accounts Payable during peak times or absences. * Assist with business office operations during registration or high-volume periods. * Support the Comptroller and Business Services team with special projects and year-end responsibilities. Qualifications * Bachelor's degree in Accounting, Finance, or a related field, or equivalent experience. * Minimum of four years of progressively responsible payroll experience, preferably in higher education. * Demonstrated proficiency with ERP systems (e.g., Jenzabar), payroll tax law, and payroll best practices. * Strong understanding of accounting principles, payroll regulations, and audit procedures. * Advanced Microsoft Excel skills and ability to generate reports using reporting tools (e.g., Infomaker). * Exceptional organizational skills, attention to detail, and ability to manage confidential information. * Strong interpersonal and communication skills, with a commitment to employee service and compliance. Employment and Benefits ZSC offers an excellent benefits package including the following: * Competitive base salary * Comprehensive healthcare plans including medical, dental, vision, and prescription coverage * HSA/FSA * Employee Assistance Program * Life and long-term disability insurance * Supplemental retirement savings plans * Generous paid time off including vacation, sick, and personal leave As required by Ohio Revised Code section 3345.0216, Zane State College will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.

PRIMARY PURPOSE: Under the supervision of the Executive Director of Accounting (EDA), the Senior Payroll Specialist is responsible for the accurate and timely processing of payroll for all district employees. This role supports state and federal reporting requirements, manages payroll-related data integrations, ensures compliance with TRS and IRS guidelines, and provides essential administrative support to Human Resources and Finance. The ideal candidate is detail-oriented, collaborative, and experienced in K-12 charter school payroll operations. QUALIFICATIONS: Required * Bachelor's degree in accounting, business, or related field preferred. * 3+ years of payroll experience, preferably in K-12 education or government/public sector. * Strong understanding of payroll laws, deductions, and tax compliance (federal and state). * Excellent attention to detail, confidentiality, and organizational skills. * Proficiency with payroll/HRIS systems and Microsoft Excel. Preferred * Experience with TRS (Teacher Retirement System of Texas) reporting and processes. * Experience using Skyward (ERP/HR/Payroll modules). * Familiarity with PEIMS employee data requirements. * Knowledge of TEA and charter-school-specific regulations. Key Competencies * Strong analytical and problem-solving abilities. * Ability to meet strict deadlines and manage multiple priorities. * High level of professionalism and customer service when interacting with employees. * Team-oriented and collaborative with HR, Finance, and campus staff. MAJOR RESPONSIBILITIES & DUTIES: ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following. Other duties may be assigned. Payroll Processing & Compliance * Process bi-weekly or semi-monthly payroll for all employees, ensuring accuracy, completeness, and compliance with district policies and applicable regulations. * Maintain and update employee payroll records, deductions, benefits, and wage adjustments. * Audit timekeeping records, leave balances, stipends, and supplemental pay entries for accuracy. * Review payroll exceptions and resolve discrepancies in coordination with HR and campus administration. Reporting & Reconciliation * Perform monthly and quarterly payroll reconciliations, including validation of wages, benefits, deductions, employer contributions, and liability accounts. * Prepare payroll tax reports (monthly, quarterly, and annual) and upload filings to the appropriate state and federal portals. * Submit payment instructions for payroll-related tax disbursements and other statutory remittances. State & Federal Reporting (PEIMS Support) * Support the PEIMS Coordinator with employee-related submissions, including data verification, coding, and correction of payroll-related elements. * Ensure payroll components align with TEA, state, and federal reporting definitions and timelines. Benefits & TRS Administration * Coordinate with TRS for employee contributions, membership changes, and reporting requirements. * Review TRS reports and reconcile discrepancies with HR and Finance. * Serve as a point of contact for TRS-related payroll issues. Systems & Tools * Utilize Skyward (or other district ERP systems) to process payroll, maintain records, and generate reports. * Assist with system updates, payroll calendar setup, and configuration related to payroll operations. * Maintain data integrity and ensure compliance with internal controls. Internal Support & Customer Service * Respond to employee questions regarding pay, deductions, timesheets, and tax forms. * Coordinate with HR on new hire onboarding, terminations, and updates related to employee status * Support Finance with year-end close, audit requests, and other payroll documentation needs. MENTAL AND PHYSICAL DEMANDS & ENVIRONMENTAL FACTORS While performing the duties of this job, the employee is regularly required to sit; use hands to grasp, handle, or feel; endure prolonged use of the computer; and talk or hear. The employee is regularly required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.

StrataTech Education Group StrataTech Education Group focuses on the acquisition, growth and development of specialized career education schools, particularly skilled-trade programs designed to address the nation's growing infrastructure needs. The company's Tulsa Welding School subsidiary was founded in 1949 with campuses in Tulsa, Okla., Jacksonville, Fla., Houston, and Dallas (Irving) Texas. Tulsa Welding School is accredited by the Accrediting Commission of Career Schools and Colleges (ACCSC) and is a member of the American Welding Society and the Association of Private Schools, Colleges, and Universities. TWS-Jacksonville is a branch campus of Tulsa Welding School, located at 2545 E. 11th St., Tulsa, OK 74104. Licensed by OBPVS and ASBPCE. Licensed by the Florida Commission for Independent Education, License No. 2331. Tulsa Welding School & Technology Center (TWSTC), a branch campus of Tulsa Welding School, opened and started training students in 2014. TWSTC is located at 243A Greens Road in Houston, Texas. The Refrigeration School, Inc (RSI) was founded in Phoenix, Arizona in 1965. RSI trains students in the technical services that are needed today and challenges the student to reach their highest level of academic knowledge and leadership capabilities. Accredited School, ACCSC. Licensed by the Arizona State Board for Private Post-Secondary Education. StrataTech Education - Core Values At StrataTech, we are zealous advocates of positive and sustainable life change through skilled trades education. We are laser focused on student success by focusing on organizational and operational improvements, a dedication to excellence in training programs, innovation and technology aligning industry transformations, and a culture built on human compassion, care, and service. Together, we are on fire to inspire and collectively strive to make a true impact in the lives of others. Collectively, our organizational core values are focused on promoting an incredible work environment, with genuine and authentic people, which is both challenging and fun, while focused on serving the needs of others. Together, we are united with the desire to make a positive impact in the lives we touch and in the communities we serve. Challenging and Fun: Challenging and fun describes our culture at StrataTech. We cultivate an environment in which our faculty, staff, and students feel joy in asking questions, challenging the status quo, and always innovating and exploring new horizons. With a forward-thinking mentality and an energizing spirit, together we find fun in every challenge. Creating an Incredible Work Environment: StrataTech Education Group and our schools, Tulsa Welding School, and The Refrigeration School Inc, exist to change people's lives and create opportunities that empower them to build a life they're proud of - for themselves, their families, and their communities. This applies as much to students as it does to faculty and staff. We are unified in our commitment to change lives through a collaborative, inclusive community that encourages excellence within each and every one of us. We value diversity, equity, inclusion, and belonging (DEIB), recognizing the importance of creating a culture that embraces and celebrates individuals from all backgrounds and perspectives. This commitment further strengthens our mission to change lives and build a vibrant community. Genuine People: We are all, individually, genuine people. As a unifying value, this means StrataTech is a space that actively encourages and celebrates each individual's authentic self. We care about each other's growth, both personally and professionally, and celebrate it, fostering genuine, authentic relationships based on honesty, accountability, respect, and being of service to one another. We hire genuine people and encourage them to bring their whole selves to work or the classroom every day. We have built a culture of kindness and support that helps people feel comfortable being themselves, confident about what they contribute, championed in taking risks or trying new things, and joyful about showing up. Force for Good: StrataTech is a force for good in the world by creating opportunities for people to find meaning, purpose, creativity, and financial stability. We espouse a conscious capitalist ethos that exists within our economic system but balances it with an ethical framework and the belief that life-and business-is about making a positive impact. We strive to make a positive and sustainable impact on the lives and communities (and world) we serve by creating employment opportunities both internally and in the trades that we train students for. Everyone has the potential to positively impact the world and we communicate that to our faculty, staff, and students. We are laser focused on student success by focusing on organizational and operational improvements, a dedication to excellence in training programs, innovation and technology aligning industry transformations, and a culture built on human compassion, care, and service. Together, we are on fire to inspire and collectively strive to make a true impact in the lives of others. Position Summary: Assisting Sr Payroll Manager with compiling, reviewing and recording employee time and processing payroll. Payroll consisting of time worked, PTO, bonuses, commissions and other miscellaneous earnings and deductions. Responsibilities: Assisting Sr Payroll Manager with the following: Processing biweekly payrolls. Reconciling 401K and 401K loans and reporting totals to Accounting. Reconciling all PTO accruals and balances. Processing off-cycle payrolls as needed. Troubleshooting payroll issues with software vendor as needed. Working with HR and Accounting as needed. Required Knowledge, Education and Experience: At least 2 years' experience doing payroll processing Knowledge of basic accounting Knowledge of payroll process Knowledge of HR roles with benefits and how it pertains to payroll Knowledge of payroll taxes People Responsibilities: Assisting employees with payroll related questions. Physical Environment: * Most work is performed in a temperature-controlled office environment * Incumbent may sit for long periods of time at a desk or computer terminal * Incumbent may use calculators, keyboards, telephone and other office equipment * Stooping, bending twisting, and reaching may be required * Some work may be completed in classroom or shop environment Travel: Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

OneSource Virtual (OSV) has helped more than 1,000 Workday customers take their teams from transactional to transformational with innovative technology and services for HR, payroll, and finance. Founded in 2008, OSV is the leading exclusive provider of Business-Process-as-a-Service (BPaaS) solutions for Workday, delivering services with unparalleled choice, unwavering commitment, and uncompromising support. OneSource Virtual's global headquarters is located in Dallas, Texas, with additional locations across North America and Europe. Find your company's solution at ************************* Summary The Payroll Specialist III will be responsible for providing strategic and complex tactical solutions for Workday managed payroll administration services to our most complex customer base; and, will manage multiple projects with various deadlines in a fast-paced work environment. Will act as a senior resource supporting complex Workday payroll configuration and year-end activities. In addition, act as a lead within the service team supporting the team members and other customers as needed. Responsibilities Named resource for large, complex Managed Payroll Premium customers Manage cases for the book of Managed Payroll business to ensure service level agreements and high client satisfaction levels are being met by all team members Coordinate the distribution of customer Managed Payroll work across the team Manage the timely resolution of Managed Payroll customer issues including complex customer escalations, perform and document Root Cause Analysis and lead the implementation of remedial procedures to close gaps identified Frequent direct Managed Payroll customer contact - initiate and maintain client relationships specifically for large, complex customers Lead, or attend as a senior resource scheduled weekly, monthly and quarterly client calls and new Managed Payroll client transition introduction meeting calls Lead the Managed Payroll Service Rehearsal including the mock payroll Assist with complex Workday configuration of pay components and run categories Act as a point of reference and escalation for team configuration activities Follow daily standard operating procedures and processing checklist outlining workflow Maintain established turnaround service level agreement for resolving managed payroll issues Meet quality and production metrics outlined for position Contribute to a positive, collaborative work environment Assist with special projects as needed Provide support and act as a point of escalation for the service team Aligns work scheduling with customer needs to support complex and high profile customers Support Professional Services during new customer implementations as needed Support the Sales process as needed Act in a team lead capacity by delegating work across customer teams, coach, train, and mentor team members Follows all security protocols to safeguard confidential, proprietary, and/or customer data Competencies Excellent critical thinking, consultative, and problem-solving skills Strong communication skills with emphasis on outstanding customer service Ability to interact with the customer C-level and senior executive resources Flexible in a changing environment and takes initiative Strong organizational skills with ability to multi-task and support multiple customers effectively Strong collaboration skills to support collective goals Detail Oriented with good time management skills and accuracy Ability to establish and maintain effective working relationships Strong analytical, data entry and research skills Self-directed management of workload with ability to meet tight deadlines and competing demand Use tact and discretion in dealing with customer information Excellent complex problem solving and mathematical skills Strong understanding of payroll processes, procedures and compliance Exercises independent judgment Consultative mind set with a heart of a teacher Qualifications Education/Certification Requirements Associate's degree Required Certified Payroll Professional (CPP) required (at time of hire) or 15+ years of Customer service and Payroll experience involving End to End processing, Research and Complex Troubleshooting Advanced Proficiency in Microsoft Word and Excel Demonstrated Logical Payroll thinking Experience with difficult, demanding clients Experience with and understanding of Payroll Taxes Complex Payroll configuration Strong understanding of Payroll Compliance Year-End Support and W2 Consultation experience Preferred Experience in an outsourcing environment, payroll or tax Systems Implementation experience Multi-Jurisdiction tax and/ or Payroll Year End Adjustments experience Workday Payroll experience Systems Implementation Accounting / Book Keeping / GL experience Experience with Salesforce programs #LI-REMOTE You are encouraged to learn and share ideas when you join the OneSource Virtual team. We reward innovative thinking, fresh perspectives, creative collaboration, and hard work. As an organization experiencing routine strategic growth, we are always on the lookout for intelligent, talented, and forward-thinking professionals to join our team. OSV employees enjoy a values-based culture, upward mobility, and professional development with opportunities of all kinds.

OneSource Virtual (OSV) has helped more than 1,000 Workday customers take their teams from transactional to transformational with innovative technology and services for HR, payroll, and finance. Founded in 2008, OSV is the leading exclusive provider of Business-Process-as-a-Service (BPaaS) solutions for Workday, delivering services with unparalleled choice, unwavering commitment, and uncompromising support. OneSource Virtual's global headquarters is located in Dallas, Texas, with additional locations across North America and Europe. Find your company's solution at ************************* Job Summary The Payroll Specialist II will be responsible for providing full end-to-end payroll processing support for OSV's Managed Payroll customers. Will manage multiple customers with various deadlines in a fast-paced work environment. This remote position resides in a customer team environment and, in addition to supporting specific managed customers, will also support all OSV customers across all service levels as the leaders and business deem necessary. In addition to day-to-day support, Workday payroll configuration and year-end support is required. Responsibilities Act as named Specialist for Managed Payroll and Payroll Administrative customers; and support other OSV payroll, tax and garnishment customers as needed within the service team. Manage and respond to cases daily to ensure service level agreements and high client satisfaction levels are being met. Respond to internal escalated cases from payroll team and other internal stakeholders. Manage the timely resolution of customer issues including handling customer escalations, perform and document Root Cause Analysis and implement remedial procedures to close gaps identified. Lead scheduled weekly, monthly, and quarterly client calls; participate in new client transition and other service area calls as needed, such as tax. Configure basic to medium complex Workday pay components, deductions, run categories and support the year-end process and possible assist with special projects as needed. Troubleshoot quarter and year-end audit reports and make recommendations to customers. Meet quality and production metrics and scorecards. Maintains payroll services support documentation. Works extensively with peers and customer teams to collaboratively support customers and resolve requests. Experience in a team environment and a willingness to work towards improvements, open to new ideas and procedures. Competencies Excellent critical thinking, consultative, and problem-solving skills Strong communication skills with emphasis on outstanding customer service Strong organizational skills with ability to multi-task, support multiple customers effectively, while being detail oriented with good time management skills and accuracy. Ability to establish and maintain effective working relationships. Strong analytical, data entry and research skills Self-directed management of workload with ability to meet tight deadlines and competing demand. Excellent problem solving and mathematical skills. Strong understanding of payroll processes and procedures Exercises independent judgment and a sense of urgency Qualifications Education/Certification Requirement Associate's degree Required 3+ years of Payroll experience involving end-to-end processing, research, payroll logic, and troubleshooting 3+ years Customer Experience, or proven skills to operate at this experience level. Advanced Proficiency with the Microsoft Word and Excel Strong understanding of Payroll Taxes, intermediate Payroll configuration and Payroll Compliance. Multi-Jurisdiction tax, Payroll Year End and W-2 Support and Adjustments experience. Strong written and verbal communication skills Preferred Experience in an outsourcing environment - payroll, or tax, Workday and Salesforce programs #LI-REMOTE You are encouraged to learn and share ideas when you join the OneSource Virtual team. We reward innovative thinking, fresh perspectives, creative collaboration, and hard work. As an organization experiencing routine strategic growth, we are always on the lookout for intelligent, talented, and forward-thinking professionals to join our team. OSV employees enjoy a values-based culture, upward mobility, and professional development with opportunities of all kinds.

Days per Year: 226 Min: $39,776 Mid: $46,791 JOB TITLE: Specialist-Payroll TRS REPORT TO: Senior Payroll Accountant WAGE/HOUR STATUS: Nonexempt PAY GRADE: Para 7 PRIMARY PURPOSE: The Payroll TRS Specialist assures, under supervision, accurate processing of TRS TEAM reporting and assists as needed with status changes, extra duty pays, timely payment of payroll obligations and responding to payroll related questions from District personnel. All employees of SISD are expected to act with integrity, support organizational goals, communicate in a clear and respectful manner, championing the needs of our students and drive continuous improvement. QUALIFICATIONS: Required: High School graduate or GED from an accredited institution 2 years of payroll or related experience Preferred: Two+ years in an educational setting or job-related experience in payroll administration Experience working with TRS TEAM reporting SPECIAL NOWLEDGE/SKILLS: Skills to operate standard office equipment including use of computer applications Accurate calculations and data entry required Use English in both written and verbal forms Use correct spelling, grammar and punctuation Perform basic arithmetic calculations Ability to reconcile Ability to communicate effectively. MAJOR RESPONSIBILITIES AND DUTIES: TRS TEAM -Reconcile and verify TEAM reporting and initiate payment Maintain in-depth knowledge of all rules, regulations and changes applicable to TEAM reporting Ensure accuracy with TRS data and process TRS 6 and TRS 8 Ensure written procedures are in place, followed and updated for TEAM and the other desk duties as necessary. Ensure confidentially with the data store on TEAM database Work alongside the Senior Accountant - Payroll to ensure all TRS TEAM transactions are paid and properly recorded on the general ledger in a timely manner Serve as a back-up as needed with the following duties: Process payroll obligation batches each payroll and submit to Accounts Payable for payment in a timely manner. Process and reconcile extra duty pay requests. File and maintain employee payroll folders Prepare service records. Sort and deliver mail Be familiar with Board policies related to DEC (local) and DED (local) as they relate to new employment and the application of salary Maintain computer records and timely filing of payroll information. Maintain payroll records in accordance with records management retention schedule. Receive and verify payroll batches from campus and department secretaries Assist with other new hires as necessary Enter new and change requests on Employee Withholding Form W-4's and direct deposits. Ensure the recovery of funds due to payroll processing errors Monitor, retrieve and process bank reversals from direct deposits, closed accounts, etc. Ensure 12 hours of professional development are met annually Answer phones, emails, and on-site visit inquires Other duties as assigned. WORKING CONDITIONS: The usual and customary methods of performing this job require the following: ability to work in a fast-paced, high-intensity work environment efficiently and effectively with frequent interruptions. Job may require prolonged periods of time sitting, reaching and repetitive hand motions; prolonged use of computer. Overtime is required as necessary. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of responsibilities and duties that may be required.

Job Title: Payroll Primary Purpose: Compile and prepare regular district payroll, including related reports and deposits. Work under moderate supervision to ensure accurate and timely preparation of payroll records according to prescribed procedures and regulations. Qualifications: Education/Certification: High school diploma or GED Special Knowledge/Skills: Knowledge of basic payroll accounting procedures Ability to maintain accurate and auditable records Ability to use software to create spreadsheets, databases, and do word processing Proficiency in keyboarding and file maintenance Ability to work with numbers in accurate and rapid manner to meet established deadlines Effective organizational, communication, and interpersonal skills Experience: ____ years payroll accounting experience Major Responsibilities and Duties: Payroll Accounting Prepare accurate district payroll for distribution to employees following established procedures. Receive and audit time sheets for all district employees. Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay. Balance payroll earnings and deductions; initiate related transfers of funds and deposits. Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements. Data Entry Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information. Records and Reports Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, absent-from-duty reports, and service records. Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributors' Act (FICA), Medicare, Texas New Hire Reporting, and Workers' Compensation Commission. Other Work cooperatively with human resource department, principals, department heads, campus and department secretaries, and employees to ensure accuracy of information reported. Resolve payroll problems and inquiries. Respond to requests from financial institutions regarding verification of employment. Maintain confidentiality of information. Follow district safety protocols and emergency procedures. Supervisory Responsibilities: None. Mental Demands/Physical Demands/Environmental Factors Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions to meet established deadlines; maintain emotional control under stress

StrataTech Education Group StrataTech Education Group focuses on the acquisition, growth and development of specialized career education schools, particularly skilled-trade programs designed to address the nation's growing infrastructure needs. The company's Tulsa Welding School subsidiary was founded in 1949 with campuses in Tulsa, Okla., Jacksonville, Fla., Houston, and Dallas (Irving) Texas. Tulsa Welding School is accredited by the Accrediting Commission of Career Schools and Colleges (ACCSC) and is a member of the American Welding Society and the Association of Private Schools, Colleges, and Universities. TWS-Jacksonville is a branch campus of Tulsa Welding School, located at 2545 E. 11th St., Tulsa, OK 74104. Licensed by OBPVS and ASBPCE. Licensed by the Florida Commission for Independent Education, License No. 2331. Tulsa Welding School & Technology Center (TWSTC), a branch campus of Tulsa Welding School, opened and started training students in 2014. TWSTC is located at 243A Greens Road in Houston, Texas. The Refrigeration School, Inc (RSI) was founded in Phoenix, Arizona in 1965. RSI trains students in the technical services that are needed today and challenges the student to reach their highest level of academic knowledge and leadership capabilities. Accredited School, ACCSC. Licensed by the Arizona State Board for Private Post-Secondary Education. StrataTech Education - Core Values At StrataTech, we are zealous advocates of positive and sustainable life change through skilled trades education. We are laser focused on student success by focusing on organizational and operational improvements, a dedication to excellence in training programs, innovation and technology aligning industry transformations, and a culture built on human compassion, care, and service. Together, we are on fire to inspire and collectively strive to make a true impact in the lives of others. Collectively, our organizational core values are focused on promoting an incredible work environment, with genuine and authentic people, which is both challenging and fun, while focused on serving the needs of others. Together, we are united with the desire to make a positive impact in the lives we touch and in the communities we serve. Challenging and Fun: Challenging and fun describes our culture at StrataTech. We cultivate an environment in which our faculty, staff, and students feel joy in asking questions, challenging the status quo, and always innovating and exploring new horizons. With a forward-thinking mentality and an energizing spirit, together we find fun in every challenge. Creating an Incredible Work Environment: StrataTech Education Group and our schools, Tulsa Welding School, and The Refrigeration School Inc, exist to change people's lives and create opportunities that empower them to build a life they're proud of - for themselves, their families, and their communities. This applies as much to students as it does to faculty and staff. We are unified in our commitment to change lives through a collaborative, inclusive community that encourages excellence within each and every one of us. We value diversity, equity, inclusion, and belonging (DEIB), recognizing the importance of creating a culture that embraces and celebrates individuals from all backgrounds and perspectives. This commitment further strengthens our mission to change lives and build a vibrant community. Genuine People: We are all, individually, genuine people. As a unifying value, this means StrataTech is a space that actively encourages and celebrates each individual's authentic self. We care about each other's growth, both personally and professionally, and celebrate it, fostering genuine, authentic relationships based on honesty, accountability, respect, and being of service to one another. We hire genuine people and encourage them to bring their whole selves to work or the classroom every day. We have built a culture of kindness and support that helps people feel comfortable being themselves, confident about what they contribute, championed in taking risks or trying new things, and joyful about showing up. Force for Good: StrataTech is a force for good in the world by creating opportunities for people to find meaning, purpose, creativity, and financial stability. We espouse a conscious capitalist ethos that exists within our economic system but balances it with an ethical framework and the belief that life-and business-is about making a positive impact. We strive to make a positive and sustainable impact on the lives and communities (and world) we serve by creating employment opportunities both internally and in the trades that we train students for. Everyone has the potential to positively impact the world and we communicate that to our faculty, staff, and students. We are laser focused on student success by focusing on organizational and operational improvements, a dedication to excellence in training programs, innovation and technology aligning industry transformations, and a culture built on human compassion, care, and service. Together, we are on fire to inspire and collectively strive to make a true impact in the lives of others. Position Summary: Assisting Sr Payroll Manager with compiling, reviewing and recording employee time and processing payroll. Payroll consisting of time worked, PTO, bonuses, commissions and other miscellaneous earnings and deductions. Responsibilities: Assisting Sr Payroll Manager with the following: Processing biweekly payrolls. Reconciling 401K and 401K loans and reporting totals to Accounting. Reconciling all PTO accruals and balances. Processing off-cycle payrolls as needed. Troubleshooting payroll issues with software vendor as needed. Working with HR and Accounting as needed. Required Knowledge, Education and Experience: At least 2 years' experience doing payroll processing Knowledge of basic accounting Knowledge of payroll process Knowledge of HR roles with benefits and how it pertains to payroll Knowledge of payroll taxes People Responsibilities: Assisting employees with payroll related questions. Physical Environment: · Most work is performed in a temperature-controlled office environment · Incumbent may sit for long periods of time at a desk or computer terminal · Incumbent may use calculators, keyboards, telephone and other office equipment · Stooping, bending twisting, and reaching may be required · Some work may be completed in classroom or shop environment Travel: Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Specialist/Payroll Specialist Date Available: 10/20/2025 Description: Prepare payroll activities of the district. Assist in the development and implementation of payroll procedures to ensure timely processing of payroll and the applicable payment of all benefits and payroll deductions. Ensure compliance with applicable state and federal laws and regulations. Job Summary: Payroll Ensure accuracy of payroll data input and calculations prior to check disbursement. Process payment of all liabilities generated through payroll, including taxes, Teacher Retirement System (TRS) deposits, insurance, etc. Execute payroll rollover according to contract dates. Create yearly payroll schedule. Process and resolve direct deposit and other banking interactions. Review employee timesheets for accuracy and any irregularities. Records and Reports Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Retirement System, Federal Insurance Contributors' Act (FICA) and Medicare. Compile, maintain, and file all physical and computerized reports, records, and other documents required, including auditable records. Payroll Accounting Prepare accurate district payroll for distribution to employees following established procedures. Receive and audit time sheets for all district employees. Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay. Balance payroll earnings and deductions; initiate related transfers of funds and deposits. Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements. Data Entry Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information. Records and Reports Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, absent-from-duty reports, and service records. Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributors' Act (FICA), Medicare, Texas New Hire Reporting, and Workers' Compensation Commission. Other Work cooperatively with human resource department, principals, department heads, campus and department secretaries, and employees to ensure accuracy of information reported. Resolve payroll problems and inquiries. Respond to requests from financial institutions regarding verification of employment. Maintain confidentiality of information. Follow district safety protocols and emergency procedures. Answer and respond to incoming calls, take reliable messages, and route to appropriate staff when appropriate. Receive, sort, and respond to mail and other documents on a timely basis Assist employees with the equitable resolution of complaints, concerns, and problems in the area of payroll. Assist Chief Financial Officer in complying with all local, state, and federal regulations and policies related to payroll. Maintain confidentiality. Demonstrate behavior that is professional, ethical, responsible, and exemplifies the SMSD behaviors. Perform all other duties as assigned by the Chief Financial Officer. Supervisory Responsibilities: None. Equipment Used: Personal computer, printer, fax machine, copier, typewriter, telephone, and calculator. Qualifications: Education/Certification: High school diploma or GED required Bachelor's degree in business-related field preferred TASBO certification preferred Special Knowledge/Skills: Knowledge of local, state, and federal requirements relating to payroll issues and reports Knowledge of basic accounting procedures Effective communication and interpersonal skills Proficiency skills in keyboarding and file maintenance Ability to use personal computer and software to develop spreadsheets and perform word processing Ability to work with numbers in accurate and rapid manner to meet established deadlines TxEIS or RSCCC experience preferred Bilingual preferred Working Conditions: • Occasional prolonged and irregular hours • Periods of stressful and challenging interpersonal management • Prolonged sitting and use of computer with repetitive hand motion • Lifting of loads weighing up to 45 pounds • Driving a motor vehicle within the county and state Experience: Three years of payroll experience preferred Public education experience preferred FLSA Status: Non-Exempt Salary: P06 Compensation Plan

Pay Grade: N (Exempt Salary Schedule) Department: Business Services/Payroll Accountable To: Director of Fiscal Analysis FLSA Status: Exempt Under general direction, incumbent manages the Payroll Department to include overseeing the payroll operations, supervising department staff, implementing and overseeing payroll information systems, and collaborating with District staff on identifying needs and resolving problems. Incumbent analyzes and reconciles general ledger accounts and bank accounts, developing and preparing required reports, and coordinates with internal and external auditors to ensure compliance. Essential Functions: * Oversees and implements operations and procedures for the Payroll Department to ensure accurate and timeliness of wage payments to employees. Ensures payroll operations remain compliant by researching and interpreting applicable laws and regulations. Makes recommendations to the Executive Director of Business Services to change or develop policy options in regards to the payroll operations of the District. * Supervises departmental staff including determining workloads, establishing work schedules, monitoring work performance, recommending new hires and termination, training on payroll procedures, providing staff development programs, conducting performance evaluations, resolving staff conflicts, and interpreting and implementing policies and procedures. * Collaborates with other district staff in identifying needs and resolving problems regarding software systems that integrate with the payroll system, payroll expenditures, encumbrances, and payroll policies and procedures. * Analyzes and reconciles general ledger accounts and bank accounts affected by payroll. Reconciles personnel databases to payroll databases. * Develops, prepares, and submits reports for the District, outside agencies, and vendors including federal and state payroll tax and wage reports, employee W-2's, and other required reports. * Coordinates with internal and external auditors to ensure compliance with state and federal laws and regulations and District policies. * Provides training and communication to district staff of on payroll operations such as wage and hour reporting requirements, Fair Labor Standards Act (FLSA) reporting standards, and payroll information system management. * Performs other job related duties as assigned. Required Qualifications: To be eligible for this position, an applicant must meet the following required qualifications. Verification of these required qualifications is necessary. * High School diploma or equivalent (G.E.D.) prior to being hired; * Three years of payroll processing experience; * Three years of supervisory experience. Preferred Qualifications: It is preferred that applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position. * Bachelor's degree in Finance, Accounting, Business Management or related field; * Three years of school district payroll supervisor experience; * Proficiency in English and Spanish Language. Knowledge and Skills Required: To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Skills required, but not limited to, for this position include: * Applying the supervisory process; * Understanding payroll operation procedures; * Understanding external auditing processes; * Integrating payroll information systems; * Understanding collaborative process; * Interpreting and implementing laws and regulations governing payroll operations; * Applying budgeting theories and principles; * Reporting required payroll information to regulating agencies; * Proficiency with computer-related software applications that include, but not limited to, Visions (School ERP Pro), TimeClock Plus, Microsoft products; * Analyzing payroll expenditures and encumbrances; * Troubleshooting payroll-related software; * Demonstrating presentation techniques; * Engaging and encouraging interpersonal communication skills while interacting with supervisors, staff, students, etc. to exchange information. Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally requires to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Working Conditions: The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to work near moving mechanical parts. The noise level in the work environment is usually quiet. The Washington Elementary School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Washington Elementary School District does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identify or expression, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students. For information regarding discrimination grievance or complaint procedures contact the Executive Director for Human Resources at ************.

Pay Grade: N (Exempt Salary Schedule) Department: Business Services/Payroll Accountable To: Director of Fiscal Analysis FLSA Status: Exempt Under general direction, incumbent manages the Payroll Department to include overseeing the payroll operations, supervising department staff, implementing and overseeing payroll information systems, and collaborating with District staff on identifying needs and resolving problems. Incumbent analyzes and reconciles general ledger accounts and bank accounts, developing and preparing required reports, and coordinates with internal and external auditors to ensure compliance. Essential Functions: Oversees and implements operations and procedures for the Payroll Department to ensure accurate and timeliness of wage payments to employees. Ensures payroll operations remain compliant by researching and interpreting applicable laws and regulations. Makes recommendations to the Executive Director of Business Services to change or develop policy options in regards to the payroll operations of the District. Supervises departmental staff including determining workloads, establishing work schedules, monitoring work performance, recommending new hires and termination, training on payroll procedures, providing staff development programs, conducting performance evaluations, resolving staff conflicts, and interpreting and implementing policies and procedures. Collaborates with other district staff in identifying needs and resolving problems regarding software systems that integrate with the payroll system, payroll expenditures, encumbrances, and payroll policies and procedures. Analyzes and reconciles general ledger accounts and bank accounts affected by payroll. Reconciles personnel databases to payroll databases. Develops, prepares, and submits reports for the District, outside agencies, and vendors including federal and state payroll tax and wage reports, employee W-2's, and other required reports. Coordinates with internal and external auditors to ensure compliance with state and federal laws and regulations and District policies. Provides training and communication to district staff of on payroll operations such as wage and hour reporting requirements, Fair Labor Standards Act (FLSA) reporting standards, and payroll information system management. Performs other job related duties as assigned. Required Qualifications: To be eligible for this position, an applicant must meet the following required qualifications. Verification of these required qualifications is necessary. High School diploma or equivalent (G.E.D.) prior to being hired; Three years of payroll processing experience; Three years of supervisory experience. Preferred Qualifications: It is preferred that applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position. Bachelor's degree in Finance, Accounting, Business Management or related field; Three years of school district payroll supervisor experience; Proficiency in English and Spanish Language. Knowledge and Skills Required: To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Skills required, but not limited to, for this position include: Applying the supervisory process; Understanding payroll operation procedures; Understanding external auditing processes; Integrating payroll information systems; Understanding collaborative process; Interpreting and implementing laws and regulations governing payroll operations; Applying budgeting theories and principles; Reporting required payroll information to regulating agencies; Proficiency with computer-related software applications that include, but not limited to, Visions (School ERP Pro), TimeClock Plus, Microsoft products; Analyzing payroll expenditures and encumbrances; Troubleshooting payroll-related software; Demonstrating presentation techniques; Engaging and encouraging interpersonal communication skills while interacting with supervisors, staff, students, etc. to exchange information. Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally requires to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Working Conditions: The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to work near moving mechanical parts. The noise level in the work environment is usually quiet. The Washington Elementary School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Washington Elementary School District does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identify or expression, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students. For information regarding discrimination grievance or complaint procedures contact the Executive Director for Human Resources at ************.

Accurate preparation of payrolls and federal tax information, reconciling of payroll records; maintain accurate records and knowledge of payroll Computer Programs. DUTIES and RESPONSIBILITIES: * Processes employee staffing: calculation and data entry of new hires and changes to existing employees. * Verify employee time sheets before submission of payment. * Develop a payroll schedule for all departments and coordinates this schedule with data processing. * Maintain and update procedure manuals * Query the Timekeeping System for accuracy; works with the Technology Department to assist District personnel with questions. * Balance interfaced absences from absence management system into the Management Information. * Reconcile payroll accumulative balances for accuracy prior to payroll check release. * Verify balance sheet for each payrun to insure accuracy of all new transactions. * Review various reports to ensure accurate payroll processing and reporting. * Assist District employees relating to payroll questions and problems. * Process direct deposit account changes, verifications of employment, employee document requests, voluntary deductions, wage statements, and insurance arrears payments. * Assist with leaves of absence processing. * Assist with periodic in-service training for District. * Responsible for payroll reporting. * Monitor payroll input to insure FLSA compliance. * Regular attendance. * Maintain confidentiality. * Other duties and responsibilities as assigned. EXPERIENCE: * Experience and working knowledge of areas in the day-to-day operation of a computerized payroll system, including online data entry and computer system support * Three years of experience in payroll or three years relevant, job-related experience * Basic knowledge of Federal Tax regulations QUALIFICATIONS: Education/Certification: * High School Diploma or equivalence Special Knowledge/Skills: * Display leadership abilities. * Ability to develop and maintain clerical procedures, both written and orally * Ability to effectively interact with administrators, teachers, paraprofessionals, support and auxiliary personnel, and general public * Basic knowledge of the Management Information System and its requirements * Intermediate knowledge of Microsoft Excel, including basic functions and formulas * Show a positive and cooperative attitude when interacting with District employees * Demonstrate proficiency in typing, bookkeeping, and other clerical functions at the level required by this position * Demonstrate ability to independently plan and coordinate work in order to meet strict internal and external deadlines * Ability to function effectively under pressure * Must have ability to learn new concepts and be able to relay them to other personnel CONTACT INFORMATION: Mental Demands/Physical Demands/Environment Factors: Maintain emotional control under stress. Occasional District travel; occasional prolonged and irregular hours. Moderate standing, bending, and stooping. Frequent sitting and typing. Repetitive hand motions; prolonged use of computer. APPLY TO: To apply for this position, click "login" above. Additionally, once you've logged into your WinOcular application, upload your current resume and letter of interest and ensure your application is updated. Current employees must apply using the internal system. Directors have requested no telephone calls, please. SALARY: PAY GRADE: AS - 7 - Minimum hourly rate - $24.50 DAYS: 226 START DATE: 2025-2026 School Year

JOB TITLE: PAYROLL SPECIALIST II DEPARTMENT: Finance REPORTS TO: Business Manager FLSA STATUS/CLASSIFICATION: Non-Exempt; Level 7 SUPERVISORY DUTIES: None APPROVED ON: 01/08/2026 SUMMARY: Oversees requests from the Superintendent of School, Director of Finance, Director of Human Resources, Director of Federal Programs, Internal Auditor and campus Principals with regard to sensitive confidential payroll data as requested. Verifies the bi-weekly processing of payroll. Oversee payroll department procedures to insure accuracy in processing and adherence to generally accepted payroll standards. ESSENTIAL DUTIES & RESPONSIBILITIES: * Interface with all employees regarding payroll related questions and/or grievances, follow up and resolve all issues * Act as agent to accept tax levies, verification of employment, child support requests etc * Print all payroll related reports * Assemble the bi-weekly payroll book that represents our audit trail * Assemble the bi-weekly signed timesheet book that represents our audit trail * Interpret school policies and government regulations affecting payroll procedures * Monitors Arizona State Retirement System for new hires, payroll verification, member eligibility * Maintain the 20/20 tracking spreadsheet required by Arizona State Retirement System * Compiles all payroll information to be presented for the annual audit * Assists in maintaining proper audit trail and checks & balances, assists auditors Reviews the following federal, state, Medicaid and W-2's tax returns prior to going to the Director of Finance for signature * Studies and standardizes procedures to improve efficiency in the payroll department * Authors and maintains a "Payroll Procedures Manual" * Oversees proper maintenance of employee payroll files and storage of dated payroll records as required by generally accepted payroll standards * Tracks all employee timesheets to insure proper signatures of employees and verify that all have been signed by their supervisor * Attends required HIPAA Privacy and Security training * Participates in the monthly New Employee Orientation training programs - facilitates the payroll portion * Maintains and updates training materials for the New Employee Orientation programs * Deducts tax credit donations from bi-weekly paycheck as needed * Coordinates and oversees importing/exporting of the district time tracking system * Manages all special projects within the district * Helps with front desk coverage as needed * Inputs purchase requisitions relating to auxiliary funds and student clubs, checking for accuracy and correctness of information; purchasing requirement reviews in accordance with regulations and procedures * Distributes purchase orders, places orders with vendors and distributes file copies and back-up documentation * Prepares and distributes financial reports to district personnel and government agencies as directed by supervisor * Prepares various reports and retrieves records for auditors, department heads * Assist Director with bid specification preparation, bid request issuance and upcoming quote reviews KNOWLEDGE, SKILLS & ABILITIES * Present a professional appearance and attitude at all times * Knowledge of generally accepted payroll practices * Knowledge of standard office equipment such as an adding machine, copy machine etc. * Ability to analyze data and clearly report the findings * Work cooperatively and courteously with supervisors, directors, principals and fellow employees * Be flexible and open to new ideas and suggestions * Be tactful when communicating with others both verbally and in written communication * Ability to communicate effectively verbally and in writing * Knowledge of applicable Federal and State laws, district procedures and Board policies. * Ability to handle confrontation and conflict without an emotional response * Ability to do detailed mathematical computations * Ability to maintain confidentiality * Produce accurate work and complete assignments with minimal supervision. * Ability to apply common sense understanding to solve practical problems and deal with a variety of situations QUALIFICATIONS & REQUIREMENTS: Education & Experience: * High School diploma or equivalent * 2-3 year previous payroll experience * Experience with automated payroll/HR systems * Any equivalent combination of training, education and experience that meets minimum requirements * Criminal justice/Fingerprint clearance Computer Proficiency: Demonstrated general proficiency in computer programs such as Microsoft Excel, Word, Google Suite and job specific computer programs PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to reach with hands and arms. The employee is frequently required to sit and occasionally stand and walk. The employee may be required to move ten pounds and could occasionally lift or move up to twenty-five pounds. WORK ENVIRONMENT: Indoor office environment. This position regularly works indoors. The noise level in the work environment is generally quiet to moderate and may become excessively noisy at times. Will have contact with employees, external agencies and the public. Disclaimer: The duties and responsibilities identified in this position description are illustrative only and are in no way intended to be a complete list of activities that may be required of an incumbent. The information contained in this job description is for compliance with the American Disabilities Act (ADA) and is not an exhaustive list of duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned.

JOB TITLE: PAYROLL SPECIALIST II DEPARTMENT: Finance REPORTS TO: Business Manager FLSA STATUS/CLASSIFICATION: Non-Exempt; Level 7 SUPERVISORY DUTIES: None APPROVED ON: 01/08/2026 SUMMARY: Oversees requests from the Superintendent of School, Director of Finance, Director of Human Resources, Director of Federal Programs, Internal Auditor and campus Principals with regard to sensitive confidential payroll data as requested. Verifies the bi-weekly processing of payroll. Oversee payroll department procedures to insure accuracy in processing and adherence to generally accepted payroll standards. ESSENTIAL DUTIES & RESPONSIBILITIES: Interface with all employees regarding payroll related questions and/or grievances, follow up and resolve all issues Act as agent to accept tax levies, verification of employment, child support requests etc Print all payroll related reports Assemble the bi-weekly payroll book that represents our audit trail Assemble the bi-weekly signed timesheet book that represents our audit trail Interpret school policies and government regulations affecting payroll procedures Monitors Arizona State Retirement System for new hires, payroll verification, member eligibility Maintain the 20/20 tracking spreadsheet required by Arizona State Retirement System Compiles all payroll information to be presented for the annual audit Assists in maintaining proper audit trail and checks & balances, assists auditors Reviews the following federal, state, Medicaid and W-2's tax returns prior to going to the Director of Finance for signature Studies and standardizes procedures to improve efficiency in the payroll department Authors and maintains a “Payroll Procedures Manual” Oversees proper maintenance of employee payroll files and storage of dated payroll records as required by generally accepted payroll standards Tracks all employee timesheets to insure proper signatures of employees and verify that all have been signed by their supervisor Attends required HIPAA Privacy and Security training Participates in the monthly New Employee Orientation training programs - facilitates the payroll portion Maintains and updates training materials for the New Employee Orientation programs Deducts tax credit donations from bi-weekly paycheck as needed Coordinates and oversees importing/exporting of the district time tracking system Manages all special projects within the district Helps with front desk coverage as needed Inputs purchase requisitions relating to auxiliary funds and student clubs, checking for accuracy and correctness of information; purchasing requirement reviews in accordance with regulations and procedures Distributes purchase orders, places orders with vendors and distributes file copies and back-up documentation Prepares and distributes financial reports to district personnel and government agencies as directed by supervisor Prepares various reports and retrieves records for auditors, department heads Assist Director with bid specification preparation, bid request issuance and upcoming quote reviews KNOWLEDGE, SKILLS & ABILITIES Present a professional appearance and attitude at all times Knowledge of generally accepted payroll practices Knowledge of standard office equipment such as an adding machine, copy machine etc. Ability to analyze data and clearly report the findings Work cooperatively and courteously with supervisors, directors, principals and fellow employees Be flexible and open to new ideas and suggestions Be tactful when communicating with others both verbally and in written communication Ability to communicate effectively verbally and in writing Knowledge of applicable Federal and State laws, district procedures and Board policies. Ability to handle confrontation and conflict without an emotional response Ability to do detailed mathematical computations Ability to maintain confidentiality Produce accurate work and complete assignments with minimal supervision. Ability to apply common sense understanding to solve practical problems and deal with a variety of situations QUALIFICATIONS & REQUIREMENTS: Education & Experience: High School diploma or equivalent 2-3 year previous payroll experience Experience with automated payroll/HR systems Any equivalent combination of training, education and experience that meets minimum requirements Criminal justice/Fingerprint clearance Computer Proficiency: Demonstrated general proficiency in computer programs such as Microsoft Excel, Word, Google Suite and job specific computer programs PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to reach with hands and arms. The employee is frequently required to sit and occasionally stand and walk. The employee may be required to move ten pounds and could occasionally lift or move up to twenty-five pounds. WORK ENVIRONMENT: Indoor office environment. This position regularly works indoors. The noise level in the work environment is generally quiet to moderate and may become excessively noisy at times. Will have contact with employees, external agencies and the public. Disclaimer: The duties and responsibilities identified in this position description are illustrative only and are in no way intended to be a complete list of activities that may be required of an incumbent. The information contained in this job description is for compliance with the American Disabilities Act (ADA) and is not an exhaustive list of duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned.

Clerical/Payroll Salary Office Professional CS6 226 Days Min. $33,520 Attachment(s): Payroll Specialist

Secretarial/Clerical - Departments/Specialist Additional Information: Show/Hide Days: 226 Pay Grade: P17 * Please check the Salary Schedule for current rates and stipend eligibility. (Scroll down after clicking this link) Qualifications: Education/Certification: * High School Diploma or equivalent * Valid Texas Driver's License * Bilingual Spanish-speaking, preferred Experience: * Minimum three (3) years of advanced secretarial role experience * Knowledge of Kronos Workforce, Oracle, Outlook, and the Microsoft Office suite of products * Please see attached for more information. Attachment(s): * Job Description - Payroll Specialist (SNS)

Secretarial/Clerical - Departments/Specialist Days: 226 Pay Grade: P17 ***Please check the Salary Schedule for current rates and stipend eligibility. (Scroll down after clicking this link) Qualifications: Education/Certification: High School Diploma or equivalent Valid Texas Driver's License Bilingual Spanish-speaking, preferred Experience: Minimum three (3) years of advanced secretarial role experience Knowledge of Kronos Workforce, Oracle, Outlook, and the Microsoft Office suite of products ***Please see attached for more information. Attachment(s): Job Description - Payroll Specialist (SNS)

This position performs a variety of complex, manual and systematic, computations as it relates to proper calculation of wages, overtime, supplemental pay, and voluntary and involuntary deductions. Researches, resolves and communicates payroll issues accurately and efficiently both orally and written. Maintains time and attendance, direct deposit and tax related records. This position provides payroll proof processing support to the Payroll Systems Analyst to ensure accurate and timely payroll processing. Understanding the Newport News Policy and Procedures in place, including pay and benefits to ensure proper payment. Provides support to decentralized payroll processors and reporters. Reconciles and requests remittances for vendor payments associated with payroll withholding. Essential Duties Performs a variety of complex, manual and systematic, computations as it relates to proper calculation of wages, overtime, supplemental pay, and voluntary and involuntary deductions. Provides excellent customer service by answering the phone or email in a timely and professional manner. Researches, resolves and communicates payroll issues accurately and efficiently both orally and written. Reconciles and requests remittances for vendor payments associated with payroll withholding. Provides payroll proof processing support to the Payroll Systems Analyst to ensure accurate and timely payroll processing. Reviews and understands the policies in place for processing employment data, including pay and benefits. Regularly performs leave accruals data review and maintenance, to include leave history correction as warranted. Coordinates the transfer of sick leave balance information per school board policy. Reconciles and enters into the appropriate payroll, the year-end sick and vacation leave payout information. Performs complex prorate calculations to ensure accurate payment of wages for employees who are newly hired, terminating or on leave with or without pay. Maintains and distributes employee schedule work day calendars used for payroll process planning and salary prorate calculation. Performs the collection, review, and processing of time cards, electronic time and attendance reporting, and other related payroll documentation. Identify and resolve errors and discrepancies to assure employees are paid in an accurate and timely manner. Gives support to decentralized payroll time and attendance processors. Facilitates processing cash receipts provided by various organizations to NNPS as the pay agent, by ensuring proper general ledger account coding and ensuring the amount received is sufficient to cover wages and taxes based on time sheet information provided. Minimum Qualifications (Knowledge, Skills and/or Abilities Required) Completion of standard high school, supplemented by courses in bookkeeping and accounting. Must possess knowledge of Windows operating system, Microsoft Office, and personal computer software. Some knowledge of school system business practices and procedures preferred. General knowledge of payroll tax withholding laws and programs, legal requirements for court ordered deductions, including but not limited to child support, garnishments, and bankruptcy, standard office procedures, practices and equipment is beneficial. Must possess the ability to maintain complex financial records and prepare records and statements, make mathematical computations quickly and accurately, and post accounts with speed and accuracy. Must be able to demonstrate excellent oral and written communication skills. To view the full job description, please visit *******************************************************************