Administrative Assistant jobs at Mack & Associates - 184 jobs

A mission-driven non-profit organization is seeking an Executive Assistant to join their team. This full-time, hybrid position in Chicago offers a salary of $75,000-$95,000 and reports directly to the CEO. This role requires a highly organized, extroverted, and career-oriented professional with exceptional attention to detail, a proactive mindset, and the drive to take on a dynamic role supporting executive leadership. This position provides a unique opportunity to work closely with the CEO, contributing directly to the efficiency and effectiveness of the organization's executive operations. The position includes a comprehensive benefits package, including medical, dental, vision, life insurance, 401(k), paid time off, and short- and long-term disability coverage. Responsibilities of the Executive Assistant: Anticipate the CEO's needs and provide high-level, confidential, and solution-oriented executive support, proactively managing priorities and workflows. Oversee and optimize the CEO's calendar, including scheduling, travel arrangements, and meeting logistics, ensuring effective time management. Act as the CEO's representative and gatekeeper, cultivating strong relationships while exemplifying the organization's mission, values, and professional standards. Serve as the primary liaison between the CEO and internal/external stakeholders, including Board members, investors, philanthropic partners, and senior leadership. Plan, coordinate, and manage Board and Committee meetings, including preparation of agendas, materials, presentations, minutes, and follow-up. Lead special projects and initiatives that enhance executive operations, administrative systems, and cross-functional collaboration. Coordinate executive communications, reports, and presentations, ensuring all deliverables meet organizational standards and professional quality. Collaborate with and mentor other administrative staff, modeling accountability, teamwork, and a growth-oriented mindset. Maintain clear, professional, and timely communication between the CEO and internal/external stakeholders while safeguarding sensitive information. Support the organization's culture, equity, diversity, and inclusion initiatives, actively participating in learning opportunities and mission-driven programs. Assume ownership of additional projects as assigned, managing them from inception through completion with initiative and independence. Qualifications of the Executive Assistant: Bachelor's degree preferred 7-10 years of experience providing high-level support to C-level executives, preferably within a non-profit organization. Demonstrated expertise in governance, Board relations, and leading cross-functional initiatives. Proven ability to manage projects independently from start to finish, ensuring timely and high-quality deliverables. Exceptional organizational skills with meticulous attention to detail and the ability to balance multiple priorities effectively. Outstanding verbal and written communication skills, demonstrating professionalism and confidence in all internal and external interactions. Extroverted, proactive, and highly career-oriented, with a strong initiative and results-driven mindset. High emotional intelligence, sound judgment, and discretion in sensitive or high-pressure situations. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and social media/web platforms. Flexibility for occasional local and organizational travel, extended hours, early starts, or evening/weekend work as needed. P - 5

Salary range: $40,000 - $45,000 (full-time, exempt) Pro Bono Network (PBN) creates flexible pro bono opportunities, removing barriers to attorney volunteerism, to serve people in need. We partner with legal aid agencies in Chicago and throughout Illinois, co-developing projects to match the needs of the clients and our volunteers; more information can be found at ****************** We're a small, mission-driven nonprofit with a collaborative team and a welcoming, flexible work culture. PBN is committed to attracting and retaining a diverse staff and encourages people of color, individuals who identify on the LGBTQIA+ spectrum, and people with disabilities to apply. Position Overview The Program Administrative Assistant provides essential organizational and administrative support, enabling our program and leadership staff to focus on impact. This is a key behind-the-scenes role that is important to ensuring volunteer attorneys are supported, and that cases move forward. This position focuses primarily on supporting the PBN Program Department, but will also include some operational support. This is a 40 hour per week full-time hybrid position, with two days (Tuesdays and Thursdays) in the office. The right candidate will be highly organized, detail-oriented, and proactive, with strong communication skills and the ability to manage multiple priorities in a fast-moving environment. Key Responsibilities Program Support (75%) Database Management: Maintain and manage the volunteer database (Better Impact) and client case management system (Clio). (Training will be provided.) Data entry for all cases and clinics in Clio. Coordinate volunteer attorney access to case files in Clio. Contact partner agencies to request client demographic data and enter into Clio. Oversee monthly hour reporting by volunteers in Better Impact, following up to ensure accuracy. Conduct regular maintenance of both databases to ensure information is accurate. Generate reports regularly to support the program department, development department, and organizational needs. Volunteer Management: Facilitate annual ARDC (Attorney Registration & Disciplinary Committee) renewals and initial registration, in coordination with each volunteer and each partner agency (training provided) as well as coordinating these forms throughout the year as needed. Prepare and submit applications for continuing learning credit, keep records and create certificates (training provided). Assist with paperwork surrounding volunteer onboarding and general volunteer communication, as appropriate. PBN Correspondence and Meeting Support: Answer the general phone line for PBN, monitor and respond to voicemails and PBN's general email inbox. Assist with the annual personalized thank you notes for all active volunteers, and provide additional support to general mailing needs within the program department. Coordinate program related meetings and ensure notes are taken and distributed. Support volunteer use of the PBN office or PBN Zoom account for client meetings. Assist with the organization and execution of volunteer events and activities. Prepare necessary printed materials for trainings and program activities. Support the Program Department with events, including communication and logistics. Provide onsite support for volunteer events and activities as necessary. Other tasks as assigned. Executive Director Administrative Support (25%) Assist Executive Director: Manage the Executive Director's calendar (meetings, calls, and donor & partner visits), sending email reminders and agenda and follow-ups. Monitor and organize the ED's email inbox; flag urgent items, draft responses for routine inquiries. Manage office supplies and equipment (including ordering), and organize quarterly office cleaning days. Compliance and Record Keeping Support: Track filing and insurance renewal deadlines and maintain organized records (no legal analysis required). Assemble and submit receipts and reimbursement requests; maintain organized digital and physical filing systems for receipts. Prepare summaries as needed. Board and Committee Support: Schedule board and committee meetings, including scheduling polls, arranging room reservations and Zoom links, and sending calendar invites. Prepare and print all board and in-person committee meeting materials. Ensure notes are shared/filed following meetings. Qualifications Experience: 2+ years of administrative, nonprofit, or office support experience preferred. Organization: Proven ability to manage multiple tasks and deadlines with attention to detail. Communication: Professional and clear written, oral, and interpersonal skills. Tech-savvy: Proficiency with Google Workspace (Docs, Sheets, Drive, Calendar); familiarity with Mailchimp, Canva, and Asana is a plus; comfortable learning new systems (training provided for databases). Judgment & confidentiality: Handles sensitive donor, client, and financial information with care. Mission-driven: Excited to support access to justice and work in a small, collaborative nonprofit environment. Compensation & Benefits Salary: $40,000 - $45,000, commensurate with experience. Health insurance, monthly device and internet reimbursement, and access to a retirement plan. Paid time off and holidays; 12 weeks of paid parental leave after one year of employment. Flexible, supportive work culture; remote work 3 days per week. Application Process: Email your resume and cover letter with the subject “Application: PBN Program Administrative Assistant” to ******************. Applications will be reviewed on a rolling basis, with screening calls beginning mid-February. Our ideal start date for this role is the beginning of April 2026. PBN is an equal opportunity employer. PBN does not discriminate on the basis of race, color, age, sex, sexual orientation including gender identity, marital status, disability, religion, citizenship, ancestry, national origin, parental status, military discharge status, status as a protected veteran, genetic information, order of protection status, or source of income; that qualified employees with disabilities will be provided reasonable accommodations necessary to allow them to perform the essential functions of their jobs; and job applicants will not be asked about criminal record or criminal history until an employment interview has been conducted.

in Chicago, IL. Schedule: Hybrid | Full-Time Duration: Long-Term Temporary (open-ended) Compensation: $30/hour Our client, a national non-profit public health association, seeks a Staff Assistant to support a C-Suite health executive, and others as assigned. This role will report to the Operations Administrator and process expense reports, coordinate executive travel logistics, support department project managers, and regularly communicate with internal and external stakeholders. Administrative Support Provide administrative support for Operations Administration and other department staff as assigned by supervisor. Prepare and submit necessary expense reports for all business. Responsible for making travel arrangements, maintaining calendars, and scheduling meetings with internal and external colleagues for assigned leadership staff. Support project managers and finance in executing agreements with external vendors efficiently and accurately throughout the contracting process Provide backup services and assistance as needed to other administrative staff. Operations Support Support the Director of Content Strategy & Operations and GVP with tracking and reporting metrics to inform strategies. Process payments when invoiced for services acquired through agreements. Assist with maintaining database of contracts to track expiration dates, payment due dates, and other historical data. REQUIREMENTS: High school graduate required; Associate's or Bachelor's degree strongly preferred. 2+ years explicit executive travel coordination required 3+ years administrative and/or operational experience supporting a team Strong interpersonal skills with the ability to interface effectively with people of varying disciplines and expertise. Demonstrated ability to effectively manage time, prioritize work, and multi-task across many assignments; detail and task-oriented, with the ability to function effectively under tight deadlines, high workload, and execute deliverables on time and effectively as a team member. Demonstrated ability to independently undertake and complete complex and detailed administrative projects. Excellent business writing skills and a demonstrated understanding of business methods and administrative systems including budgets. Strong sense of confidentiality and a demonstrated ability to exercise discretion and make independent judgments. Proficiency in Microsoft Office suite of software required. Demonstrated ability to function effectively in a team setting as well as independently. Demonstrated ability to exercise confidentiality and discretion. Solid communication skills, both verbal and written. City Staffing is committed to diversity, equity, and inclusion (DEI) in all aspects of our business. As a women-owned and operated business, WBE certified, we recognize the importance of creating an inclusive and welcoming work environment for all individuals regardless of age, race, creed, color, national origin, sex, ability, marital status, gender identity and/or expression, or sexual orientation. By submitting your resume to City Staffing, you are agreeing to receive text messages about employment opportunities. Reply with STOP to stop receiving messages. Message & Data rates may apply.

Our client is a leading enterprise SaaS company delivering a decision intelligence platform that powers global supply chains. Leveraging one of the world's largest transportation data networks, the organization provides real-time visibility and AI-driven insights across all modes of transportation and global regions. The platform enables companies to respond to disruptions, automate processes, track emissions, and make faster, smarter business decisions. With a strong global footprint and a fast-growing, mission-driven culture, this organization is known for innovation, collaboration, and operational excellence. The Opportunity We are seeking an experienced Executive Assistant to support the Chief People Officer (CPO). This role is highly visible and will partner closely with executive leadership to manage day-to-day operations, streamline administrative processes, and support key strategic initiatives. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and brings structure and clarity to complex workflows. Key Responsibilities Administrative Support Develop and maintain a rigorous, seamless, and repeatable execution cadence Manage complex business (and occasional personal) calendars with precision Anticipate challenges and proactively resolve issues before they arise Structure and organize daily workflows to align with strategic priorities Monitor, triage, and respond to email correspondence Serve as a thought partner in select meetings and manage follow-up actions Prepare internal correspondence, reporting, and materials to drive team success Interface with senior executives, investors, partners, and customers Operational & Strategic Support Assist with reporting and operational metrics to support leadership decision-making Partner with executive operations leadership to create scalable operational frameworks Work cross-functionally to improve processes and operational efficiency Co-manage high-priority projects critical to organizational success Support team growth and create leverage across the broader organization Desired Skills & Qualifications 5+ years of Executive Assistant experience supporting senior executives 5+ years of experience in a fast-paced, high-growth environment Bachelor's degree required Highly organized, proactive, and detail-oriented Strong ownership mentality and pride in work product Calm under pressure with the ability to think quickly and adapt Excellent written and verbal communication skills Advanced proficiency in Microsoft Word, PowerPoint, Excel, and Outlook Growth-oriented mindset with a desire to contribute beyond core responsibilities Strong interpersonal skills with the ability to work across personalities, cultures, and work styles Passion for fostering a collaborative, high-performing team culture

Job Title: Administrative Assistant Industry: Non-Profit Compensation: $25.00-$28.00 per hour Work Schedule: Monday-Friday, 8:30 AM-4:45 PM (37.5-hour work week) Benefits: This position may be eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is hiring for our client, a well-established non-profit organization within the healthcare space. Their mission-driven culture values accuracy, collaboration, and operational excellence. Job Description: Our client is seeking an experienced Administrative Assistant to provide high-level administrative and operational support within their IT department, with a focus on applications and data-related teams. This role supports senior leadership and department heads and requires strong organizational skills, discretion, and the ability to manage multiple priorities in a structured, fast-paced environment. This is a temp-to-hire opportunity. Key Responsibilities: Manage complex calendars, including internal and external meetings, appointments, and occasional travel coordination Monitor priorities and deadlines for senior leaders, ensuring timely follow-up and organization Prepare and distribute meeting materials, agendas, and presentations Attend meetings as needed and draft summaries or notes Create and format reports, presentations, charts, and documents using Microsoft Office tools Process, reconcile, and submit expense reports Coordinate and track invoices, purchase orders, and vendor-related documentation Assist with contracts and agreement tracking using internal systems Support special projects and departmental initiatives as assigned Provide general administrative support to department leadership and teams Qualifications: High school diploma or equivalent with at least 3 years of administrative support experience Proficiency with Microsoft Office (Word, Outlook, PowerPoint, Excel) and virtual meeting platforms (Teams, Zoom) Strong written and verbal communication skills Exceptional attention to detail and follow-through Ability to manage competing priorities and meet deadlines Professional, dependable, and comfortable supporting senior-level leaders Preferred Qualifications: Bachelor's degree in a related field 5+ years of administrative experience, preferably in healthcare or non-profit environments Experience supporting meeting planning and coordination Familiarity with expense management systems (e.g., Concur or similar platforms) Perks: Mission-driven organization with meaningful impact Opportunity to work closely with senior leadership Structured work schedule with work-life balance Potential for permanent employment Well-established, collaborative team environment Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Title: Administrative Assistant Industry: Non-Profit Compensation: $20 - $23 / hr Work Schedule: Monday-Friday | 9:00 AM - 5 PM is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is hiring for our client, a mission-driven non-profit organization that supports independent businesses through education, resources, and professional collaboration. This is a close-knit team environment with a strong culture of teamwork, service, and shared responsibility. Employees are highly engaged, supportive, and passionate about the organization's purpose. Job Description: The Administrative Assistant plays a key role in keeping daily office operations running smoothly. This position supports internal teams, members, and leadership through administrative coordination, office management, and event support. The role begins as a contract assignment with the opportunity to convert to a permanent position based on performance and business needs. This is an excellent opportunity for an experienced administrative professional who thrives in a collaborative, detail-oriented environment. Key Responsibilities: Serve as the primary point of contact for incoming phone calls and general inquiries, providing professional and friendly customer service Greet visitors and manage incoming mail, deliveries, and packages Coordinate office supplies, kitchen inventory, and shared workspaces Assist with document preparation, mailings, and administrative projects Support internal meetings, including scheduling, preparation, and follow-up Maintain administrative documentation and office procedures Coordinate with vendors, manage invoices, and support basic accounting processes Assist with internal culture initiatives and team engagement efforts Provide logistical and administrative support for meetings, conferences, and events (badges, materials, shipping, registrations, surveys) Qualifications: 3-5 years of experience in an administrative, office support, or coordinator role Strong customer service skills with a professional phone presence Highly organized with excellent attention to detail Ability to manage multiple priorities in a small-team environment Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) Experience with Zoom, MS Teams, Adobe Acrobat, and database systems Event coordination or operations experience is a plus Team-oriented mindset with a proactive and adaptable approach Additional Details: Possibly eligible for contract-to-hire Business casual dress code Small office environment Perks: Beautiful office setting with free on-site parking Collaborative, supportive team culture Exposure to a mission-driven organization making a meaningful impact Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Russell Tobin is seeking a proactive and detail-oriented Administrative Assistant to support executives within a fast-paced Asset & Wealth Management team. Responsibilities include calendar and travel management, expense processing, meeting coordination, and handling confidential information. Must have excellent communication, multitasking skills, and proficiency in Microsoft Office and SAP Concur. Prior experience in financial services or similar high-pressure environments is preferred. Job title: Administrative Assistant Location: Chicago IL Duration: 6months Pay rate: $23-$24/hour Position Description: A global financial company is seeking a Junior Banker Assistant. Our Junior Banker Assistants are responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate up to Junior VP level. This role works within a team of assistants supporting various bankers within an industry group team. The Junior Assistant will be provided with full training alongside ongoing support from their Team Supervisor during the engagement. This would suit someone with a Customer Service/ Administrator background with experience of dealing with a high-volume workload. This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual. Experience of working in a remotely managed environment is a bonus. As a division, our strategic objectives include: • To be the world's pre-eminent investment bank - trusted advisor, financier, and risk manager for our clients on their most important transactions • Build long-term relationships with clients and bring them world-class execution by "delivering the firm” over time • Drive superior returns for our stakeholders • Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace The duties of the role include: • Coordinating and scheduling of meetings and conference calls across multiple time zones • Managing high volume of phone calls and emails, relaying information in a timely and accurate manner • Calendar management for bankers (Associate level+) • Coordinating room bookings for internal/external meetings and VCs across multiple locations • Coordinating travel arrangements for the team, including Visa applications, International flight and accommodation bookings • Car bookings • Expense processing and timely expense management • Invoice processing • Taking on ad hoc tasks while maintaining workflow • Supporting teams in day-to-day issues, needs and queries • Providing phone / holiday coverage for colleagues Skills: • Excellent Microsoft Word, Excel and Outlook skills • Able to manage competing time-sensitive priorities and tasks • Demonstrates dependability and high attention to detail along with the ability to multi-task • Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels • Comfortable working with people at all organizational levels, internally and externally • Must be a team player that works well under pressure within a changing environment • Flexible and adaptable to work and support across multiple teams • Be resourceful and able to use own initiative in solving issues • Proactive attitude when managing diaries • Discretion to deal with confidential business matters • Friendly, polite and approachable with a "can do” attitude • Zero to one year of experience Hours of Work: Generally, Monday to Friday 9:00am to 5:00pm (1 hour lunch break). Flexibility with hours is essential. Education High School Diploma Required Bachelor's Degree Preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

Position Overview: The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Job Title: Administrative Assistant Location: Barrington, IL (On-Site) Type: Full-Time, Permanent/Direct Hire Schedule: Monday - Friday, 8:00am - 5:00pm Pay Range: $50K-$55K Benefits: For eligible employees we offer medical, dental, and vision coverage. We offer 401(k) enrollment for eligible employees. Key Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Key Qualifications Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite QuickBooks (Strongly Preferred)

Job Responsibilities - Order Entry - Ticket Closure - Billing - Working with Service Techs on Issues - Sales Support Skills Required: -Multi-tasking -MS Office Suite (Excel basic formulas) -Good written and verbal communication -Cross Functional Communication -Task Prioritization -Works well with tight deadlines Preferred Skills: -Dynamix CRM -SAP

Client provides a vast array of opportunities for an individual looking for an organization with whom they can flourish and develop their careers in a variety of directions. In addition to a beautiful environment and a positive corporate employee culture where contingent staff are embraced as an integral part of their staffing to meet their business objectives, here are just a few of the perks you can look forward to enjoying once you have been offered and accepted a contingent position: Various technology and training are available for anyone looking to expand and improve their current skill levels. Leadership support to drive your career into areas of interest to meet your passion and career goals. Flexible schedules in many cases, dependent on specific team. Collaborative team environment, creating a positive experience for those working. Inter-campus shuttles to get you from building to building with on-demand service to allow you to make the most of your workday. Complimentary shuttle service from the Metro to the campus (depending on the region/campus); and Complimentary coffee service throughout locations (depending on the region/campus). Responsibilities: Provides Advanced admin support to the team leaders. May provide back-up support to other team staff as needed. Responsible for compliance with applicable Corporate and Divisional policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Interact with high-level executives and handle confidential or business-sensitive information. May include some support for tracking budget expenditures. Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations. Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel and Expense website and employee performance management systems (as applicable). Coordinates new employee office set-ups and onboarding. May train/coordinate work for new administrative assistants. Responsible for all administrative functions for Global Security, such as: o Answering phones. o Calendar management, proactively solving conflicts. o Handling Teams/Zoom and general Telepresence setups and acting as liaison for remote access issues. o Scheduling travel and processing expense reports. o Managing correspondence and scheduling couriers as well as preparing FedEx labels and managing shipments. o Ordering office supplies. o Processing invoices. o Meeting/event planning and catering. o Creating or modifying business documents. o Preparing presentations from source materials. o Preparing binders and other large copy requests. o Requesting publications/articles. o Onboarding various contracted vendors; and Operates with general instruction and some supervision. Safeguards confidential information. Leadership and Interpersonal Skills: Fully understands assigned tasks and any associated expectations. Asks for clarification, as needed. Understands deadlines and deliverables; communicates obstacles that prevent completion of deadlines; provides status updates prior to deadlines. Demonstrates strong problem-solving skills. Accountable and responsible for actions/mistakes. Challenges the team to always do better. Prioritizes own work, balancing multiple requests for assistance. Establishes good working relationships with client areas. Builds rapport and trust with others; possesses good listening skills. Education and experience: Some college preferred. 5+ years of previous administrative experience supporting executives. • Some leadership or supervisory experience desired. Experience working in pharmaceutical company or CRO strongly preferred. Must have intermediate-to-advanced knowledge of Microsoft Office Suite, Concur, SharePoint or Visio and understanding of business processes and requirements. “Make it happen” spirit and attitude as well as persistence. Learns fast, grasps the “essence,” and can change course quickly, where needed. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Shivangi Shivpuri Email: ********************************* Internal Id: 25-47990

Job Title: Executive Assistant to Vice President & Chief Investment Officer Industry: Financial Services Compensation: $75,000 - $80,000 Work Schedule: 9 AM to 5 PM, 35 hours per week Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client: Our client is a mission-driven organization focused on meaningful social impact and innovative solutions to major global and local challenges. They value professionals who are proactive, collaborative, and committed to supporting leadership in a fast-paced, strategic environment. Job Description: The Executive Assistant will provide high-level administrative and project management support to the Vice President and Chief Investment Officer (CIO). This role ensures smooth operation of the Investment Office by managing calendars, preparing reports and materials, coordinating internal and external communications, and leading special projects. The Executive Assistant acts as a liaison between the CIO, internal teams, and external stakeholders, maintaining professionalism and discretion at all times. Key Responsibilities: Manage complex calendar scheduling, meeting preparation, and priority alignment for the VP and CIO. Serve as primary contact for CIO communications, preparing summaries and background materials for meetings. Coordinate domestic and international travel arrangements; support on-site meetings and events. Draft and review communications, presentations, and reports with attention to accuracy and professionalism. Lead production of Investment Committee and board meeting materials, including agenda creation, logistics, quality control, minutes, and action-item tracking. Manage cross-functional projects, ensuring timelines are met and stakeholders are informed. Support day-to-day Investment Office operations, including workflow management, departmental calendars, budget tracking, and expense approvals. Coordinate meetings and events using AV/Zoom/Teams and maintain follow-up actions. Participate in special projects and professional development opportunities as assigned. Qualifications: Bachelor's degree or equivalent experience with 6+ years supporting senior executives and/or leading complex projects. Experience in financial services, investments, or related fields preferred; knowledge of financial concepts and investment reporting a plus. Strong project management skills; able to scope initiatives, coordinate cross-functional teams, and meet deadlines. Exceptional writing, editing, and presentation abilities. High discretion and professionalism; comfortable interacting with executives, trustees, and external partners. Advanced Microsoft Office skills (Outlook, Excel, PowerPoint); virtual meeting proficiency. Meticulous, proactive, and able to manage multiple priorities independently. Additional Details: Hybrid position, 2 to 3 days onsite Direct hire opportunity Perks: Flexible work schedule within core hours. Opportunity to support senior leadership in a mission-driven environment. Exposure to high-level investment and strategic operations. Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request. #Admin2

Job DescriptionThey would come into corporate week, so in person at least 6 days/month, with the rest remote. Temporary administrative assistant position is responsible for supporting the Conscious Beauty team in giving our guest more choices and guidance as they shop brands and products certified under one or more of our pillars. This role will also help provide a seamless experience for our brand partners participating in the program. Role is approximately 20 hours per week. Core Job Responsibilities: In-Store Merchandising: responsible for the proofing of internal documents used for in-store signs and store set plans to ensure brand pillar certifications are accurately represented within store merchandising and visual initiatives. Digital Merchandising: Proof various landing pages to ensure brand pillar certifications are accurately represented within store merchandising and visual initiatives. Review guest facing, brand assets and content within the environment for opportunities to drive further transparency to the guest. Marketing: Help procure samples from the merchant team or distribution centers to support marketing initiatives like print adv and marketing asset photography. Fill out sign request forms. Track and keep record of Conscious Beauty social media content. Promotions: Enter promotional pricing into merchandising systems Collaborate: Keep brand partner contact information up to date. Partner with key brand contacts to ensure their good standing within our pillar standards. Assist: Senior Manager and assistant buyer on ad hoc projects Collaboration: Develop and maintain internal and external relationships, including Distribution Centers, eCommerce, Marketing, Operations, Planning & Allocation, Stores and brand partners. Values: Exemplifies Beauty\'s core values within role. Values are quality and timely decision making, continuous improvement, collaboration, accountability, coaching and developing, planning and prioritizing, communication Requirements For Consideration: Education Requirements: Bachelors degree preferred Years of Related Experience: Some relevant experience preferred. Skills: Strong organizational skills required. Excellent communication skills, both oral and written. Proficiency with Microsoft Office. Creative and resourceful problem solver. Professionalism and confidentiality required. Passion for the business.

Under the leadership of the manager of operations and administration, the administrative assistant provides administrative and office maintenance support to firm leaders and staff in organizational and operational functions. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES To perform this job successfully, an individual must be able to accomplish each essential function satisfactorily. Provide administrative support to staff, including principals as needed Proactively leverage firm-specific knowledge to anticipate needs, streamline tasks and work on a variety of ad hoc tasks May compile information and prepare reports, including formatting per firm guidelines Support Request for Proposal (RFP) opportunities as needed. Will apply firm-specific processes and office technology procedures in daily tasks. Assist with Key Management Area (KMA) projects and company events Provide assistance with company meetings and events, including setup and teardown, meal ordering, etc. Manage vendor coordination and building maintenance requests as needed Support basic building operations and procedures, including managing office opening/closing protocols and setup Process incoming and outgoing mail. Maintain office supplies; assist with vendor communication for supplies and maintenance. Maintain spreadsheets, databases and SharePoint updates as needed, ensuring accuracy and timeliness Contribute to administrative continuity efforts, including training manuals, Standard Operating Procedures (SOPs) and documentation as needed Develop knowledge of firm-specific reports and documentation including Statements of Actuarial Opinion (SAOs), engagement letters, RFPs, etc. as needed Learn UPS WorldShip and office procedures. Also develop an understanding of front-end and begin learning back-end Style Guide tasks. Demonstrate professionalism by applying administrative best practices, focusing on confidentiality, discretion, accuracy and consistency Build trust by delivering high-quality work and supporting team processes, while actively learning firm-specific practices for future growth Support basic office setup needs for new hires, as needed, by preparing workspaces and supplies, coordinating logistics and guiding candidates during interviews and onboarding Be on the main phone line call queue, managing phone and visitor interactions; ensure effective communication, directing calls and visitors to the appropriate departments or individuals while maintaining professionalism May support travel and logistics for multiple staff or principals as needed, as well as expense report coordination Build cross-departmental rapport, uplift team morale and model professionalism Use project management tools, coordinate meetings and maintain office organization May need to obtain notary commission within two months of employment and initiate e-notary authorizations within six months of employment Enter time and expenses accurately; handle confidential information; file projects and materials per firm-specific guidelines; maintain regular, predictable and punctual attendance Qualifications COMPETENCIES Demonstrates basic organizational skills, managing daily tasks with attention to detail and consistency Effectively prioritizes routine responsibilities to ensure smooth operations. Project management experience is a plus but not required. Attention to detail across multiple projects, always focusing on thoroughness Ability to work with limited supervision and handle confidential information with discretion; demonstrated professionalism in all interactions Able to work effectively in Adobe Acrobat Pro and Microsoft Office Suite, including Word, Excel, PowerPoint and Teams with a preference for high proficiency in these tools Capability to develop skills in AI, firm-specific report creation, template development and process improvement Ability to work effectively with multiple individuals to support simultaneous projects Strong in verbal and written communication; demonstrates emotional intelligence in interactions EDUCATION AND/OR EXPERIENCE Minimum of a high school diploma or GED and additional training or coursework. Associate's or Bachelor's degree from an accredited college or university preferred; relevant professional experience may be considered as a substitute. Minimum two years' experience in office/admin support The base wage for this position is $27.00/hr. to $36.00/hr. This position is also eligible for an annual performance bonus. The wage for this position is based on multiple factors, including but not limited to, the candidate's experience, education and skills. Pinnacle provides a comprehensive benefit package including 401(k) with company match and profit sharing; exceptional medical, dental and vision insurance; paid vacation, sick time, parental leave, holidays, summer days and community service time; life insurance, disability insurance and wellness benefits.

ABOUT THE COMPANY Our client is a leading financial services organization and they are seeking an Administrative Accounting Assistant to join the Accounting team. Our client is a billion dollar, publicly traded organization with 800 employees nationwide. The local (Illinois) office has over 200 employees, and works closely with other offices throughout the country. This is a key role within the Accounting area, working closely with the manager RESPONSIBILITIES OF THE Administrative Accounting Assistant: The Administrative Accounting Assistant will compile and sort documents, such as invoices and checks, substantiating business transactions. Verify and post details of business transactions, such as AR and AP Data entry of invoices Reconcile bank statements Handle special projects as assigned by management and senior accounting staff. EXPERIENCE PREFERRED FOR THE Administrative Accounting Assistant: General Accounting, AP or AR experience Attention to detail Excellent written and verbal communication skills #ZRCFS #INJAN2026

Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Screening phone calls and routing callers to the appropriate party. Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research. Greet and assist visitors. Maintain polite and professional communication via phone, e-mail, and mail. Anticipate the needs of others in order to ensure their seamless and positive experience.

Temp We are an Early Childhood Learning Center seeking a highly organized and proactive Administrative Assistant to join our team. This role is essential in ensuring smooth office operations and providing support to our staff, students and parents. The ideal candidate will possess strong clerical skills and have previous experience in a school setting. This position requires excellent communication abilities and a keen attention to detail. Bilingual Spanish is a plus. Duties Manage daily administrative tasks including scheduling appointments and maintaining calendars Provide exceptional customer support by addressing inquiries and resolving issues promptly Operate phone systems to handle incoming calls and direct them appropriately Maintain organized filing systems for both physical and digital documents Assist with proofreading documents to ensure accuracy and professionalism Support the team with various clerical tasks as needed, contributing to overall office efficiency Skills Strong clerical skills with an emphasis on organization and time management Proficiency in Microsoft Office Suite Excellent customer support skills with a friendly demeanor Effective calendar management abilities to optimize scheduling for multiple team members Familiarity with phone systems for efficient communication handling Attention to detail in filing, documentation, and proofreading tasks Strong administrative capabilities to support various office functions Join our dedicated team where your contributions will make a significant impact on our operations! 18.00

If remote, must be CST or EST + Under limited supervision, provides administrative, operations and systems support to the VP and Head of Clinical Development & Scientific Innovation and Skincare R&D Function and may support other staff on a limited basis. + Oversees and coordinates the day-to-day activities of the Vice President department and serves as the principle point of administrative contact and liaison with internal and external stakeholders/business partners. + Ensures all administrative commitments and requirements are executed in a timely manner. + Will have access to confidential information and will maintain the highest level of confidentiality and exercise these principles in interfacing with both internal and external stakeholders. **KEY DUTIES AND RESPONSIBILITIES:** Administrative support for VP, Clinical Development & Scientific Innovation and Skincare R&D: 70% - Proactively maintains calendar and manages schedules, appointments, determining priorities; resolve scheduling conflicts as needed, and ensures efficient management and/or organization of meetings in collaboration with senior leadership administrators as needed. - Manage and coordinate travel requirements and conference registrations; occasionally support travel and office arrangements for visiting employees. - Prepare expense reports, expedites, and tracks processing of all department expense reports, check requests, and purchase requisitions. - Manage and coordinate departmental onsite and offsite events and meetings, including facilities and catering support as well as meeting logistics (videoconferencing, meeting venue, etc.). - Manage organizational charts and contact lists as needed. - Prepare agendas, materials, and minutes for meetings as required. Compose and prepare routine correspondence; format/edit documents as needed. - Makes recommendations to ensure the efficient handling of administrative matters and tracks special projects/initiatives to completion. - Exercises a high degree of diplomacy, confidentiality, tact, and professionalism. Administrative support for scheduling aesthetics team meetings and training; collaborate with meeting managers and with administrators to schedule meetings and resolve scheduling conflicts. Support document filing, meeting recordings and organizing as needed. Prepares administrative portion of slide decks for routine meetings. 20% Handles administrative responsibilities for the Clinical Development & Scientific Innovation and Skincare R&D department. 10% - Coordinate and schedule onboarding and/ or staff offboarding; works with managers, HR, space planning, and IT. Ensure proper set up/ removal of training in Compliance Wire. - Coordinate department meetings, celebrations, and events. - Coordinate, process, and track office supply orders for the department - Serves as key gatekeeper for and inquiries from other external stakeholders; field and transfer calls to appropriate internal departments. **Education and Experience** - High school degree; college graduate preferred. - 5+ years of increasingly responsible administrative and secretarial experience - Advanced knowledge of Microsoft Office, Excel, PowerPoint, and Outlook. . Essential Skills, Experience, and Competencies - Excellent communication and interpersonal skills with the ability to effectively interface with all levels - Creative, flexible, well organized, resourceful, and proactive. - Outstanding attention to detail - Budget tracking and management experience - Excellent judgement in handling confidential, legal, or sensitive information. - Ability to work independently, anticipate needs, set priorities, and handle multiple tasks with a high level of efficiency and little or no supervision. - Possess team spirit, can-do attitude, and entrepreneurial style. - Open to business Travel 1-2 times/ year (?10%) About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Meet Leaf Home. We turn complex home improvement projects and endless to-dos into achievements. With more than 50% of homeowners worried about the cost and effort of home maintenance, we deliver remarkable, end-to-end experiences. And get the job done right, at every step. Bringing innovative products, the best people, and the highest standards to every project. Trusted by more than 1 million homeowners across the US and Canada, we are America's largest direct-to-consumer full-service provider of branded home services and products. Our products, including the patented LeafFilter gutter protection system, have earned numerous awards and recognition from Good Housekeeping, Qualified Remodeler, Angi, Consumer Reports, This Old House, and other consumer review platforms. We are powered by extraordinary people. Our innovative products and reliable services are delivered with convenience, excellence, and quality through 250+ regional sales and installation offices and comprehensive field support offices in New York and Hudson, Ohio. We're proud to say we've been consistently named one of the fastest-growing private companies by Inc. 5000 and recognized as a top employer nationally. The benefits of working at Leaf Home are wide-ranging and include: Industry-best compensation packages | Competitive health, dental, and vision insurance | 401k with company match | Paid time off including paid parental leave | Individualized career development programs | Childcare assistance | Employee assistance programs, including legal, financial planning, and counseling | Employee discount marketplace | Employee Resource Groups such as VetConnect, DEI Committee, Women's Committee. Position Summary: The Administrative Assistant is an essential role to ensure smooth day-to-day operations and administrative support. Essential Duties and Responsibilities: Provide administrative support including business correspondence, data entry, scheduling/coordinating meetings, appointments, and planning events to ensure efficient operations. Direct and reply to correspondence and inquiries. Maintain filing systems, electronic and/or physical. Schedule appointments and meetings. Assist in the preparation of reports, presentations, and other documents. Coordinate office needs and handle logistics. Performs other duties as assigned by supervisor. Experience and Minimum Qualifications: High school diploma or equivalent. 1+ years of experience providing administrative support. Ability to juggle various work activities and shift their attention from one task to another to meet the demands of different stakeholders without “dropping the ball.” Ability to thrive in a fast-paced, high-energy, team-oriented environment and have a “roll up your sleeves” and “win every day” mentality. Hold oneself accountable and responsible while being self-driven in accomplishing goals. Detail-oriented and can focus on task at hand by finding the most efficient and effective pathway to completion. Excellent verbal and written communication skills at all levels to communicate with internal and external stakeholders articulately. Ability to logically connect ideas, scrutinize and evaluate arguments, find inconsistencies and errors in work, solve complex problems, and engage in reflection. Ability to provide timely and empathetic service through all communication channels keeping peer and customer needs first. Proficiency using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Project, and/or Access). Must be legally authorized to work in the country of employment without sponsorship for employment visa status (e.g., H1B status). Preferred Knowledge, Skills, Abilities or Certifications: Experience in the home improvement industry. Hands-on experience with CRM software. Travel Requirements: No travel required. Overtime/Additional Hours Requirements: May be requested to work overtime on evenings and weekends dependent on business need. Physical Requirements: Normal office environment. Performs indoor work in a climate-controlled environment. Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Diversity and Inclusion Statement Leaf Home is committed to creating a diverse environment and is proud to be an equal opportunity employer. We strive to create an environment that embraces differences and fosters inclusion. Equal Opportunity Statement Leaf Home will recruit, hire, train, and promote persons in all job titles without regard to race, color, ancestry, national origin, gender identity or expression, sexual orientation, marital status, religion, age, results of genetic testing, veteran status, or physical/mental disability (except where the disability prevents the individual from being able to perform the essential functions of the job and cannot be reasonably accommodated in full compliance with the law). Americans with Disabilities Act Statement and Contact Leaf Home is committed to honoring the spirit and requirements of the Americans with Disabilities Act. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to **************************.

The role of Administrative Assistant provides administrative support for the CBRF community. This position is responsible for performing clerical duties, coordinating information flow and completing projects as assigned. This position is considered the “face” of the community; therefore, all tasks are expected to be performed with a resident-centered focus while also seeking opportunities to continually improve core processes. Incumbent will be scheduled based on operational needs, which may include but is not limited to holidays, extended shifts, nights, weekends, standby or on-call as necessary. ESSENTIAL RESPONSIBILITIES include the following. Other duties may be assigned. · Greets, interact with and direct residents, family members, guests, and vendors in a professional, friendly and courteous manner. · Answers internal and external telephone calls, intercom, and pagers. · Maintains building security, monitors security systems including the emergency call system and respond accordingly. · Manages the operation and maintenance of all office equipment and communication devices. Orders and maintains adequate inventory of office and community supplies. · Work with Community Relations Manager/ Executive Director on lease rental renewal work and lease signings. · Support general administrative functions within the community and among department head staff. · Collect and organize bills for the community, code bills and deliver them to the Executive Director. · Assists with marketing efforts through appropriate interactions with prospective residents and guests and other duties as directed. · Assists Activities Coordinator with various activity programs as directed, including reminding residents of and encouraging resident involvement in activities. · Participates in and attends all required in-service training sessions · Create and organize resident files as directed by the Executive Director. · Create and organize employee files as directed by the Executive Director. · Assist in onboarding and orientation of new employees: reviewing resumes, coordinating interviews, schedule drug screens, update trackers, and other duties as directed by Executive Director. · Assist in communications with staff as directed by the Executive Director. · Support internal reporting and documentation management. · Create and maintain front desk weekend schedule. Join us in making a difference in the lives of those we serve!