Administrative Assistant jobs at Mack & Associates

*Must have seven plus years of experience *Candidate must be onsite five days a week for the first month, with potential of remote work (up to two days remote each week) after the 30 day evaluation period Assists a VP-level Executive, their three (3) direct reports, and a mid-size department with daily administrative duties. Candidate will perform a broad variety of administrative activities including (but not limited to): managing projects, tracking deadlines, managing an active calendar of appointments, arranging travel and itineraries, completing expense reports, coordinating meetings/events, preparing/editing presentations, composing correspondence, and recommending/making purchase decisions. The candidate must possess strong written and verbal communication skills. The candidate is expected to have intermediate to advanced computer skills including word processing, spreadsheet calculations, basic presentation assembly, and familiarity with database applications; this individual may be asked to train others, if needed. Candidate must be comfortable working in a complex, fast-paced environment.

The Executive Administrative Assistant is responsible for executive-level administrative support to Department Chairs, and Vice Presidents within the organization and must use independent judgment and authority to execute projects and maintain workflow. The incumbent will work as part of team and demonstrate superior organization skills, strong interpersonal and communication skills, and attention to detail proficient Microsoft application skills (Word, Excel, and PowerPoint) and be highly flexible and adaptable. Responsibilities: • Independently performs high level technical and administrative work supporting executive level personnel and the division or unit he/she is responsible for. • Serves as a project manager for a variety of special projects; conducts special studies and analyses and makes recommendations to resolve organizational, procedural and system problems. • Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, supplies inventory, and office layout. • Implements changes independently for areas of responsibility. For issues outside responsibility, makes recommendations and, following managerial review, implements changes. • Uses software applications to research and prepare documents and presentations. Collects, analyzes, and manages data. • Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting. • Screens incoming email, mail, and telephone calls to assign priority, route as needed, identify additional resources needed to address and/or respond to the communication. • Independently plans and executes events, activities, and meetings. • Assists with creation, preparation, and distribution of materials to be presented to all levels of organizational staff. • Reads, research, and routes correspondence while maintaining security and confidentiality of highly sensitive information. • Communicates directly, and on behalf of the Executive, on all matters related to the Executive's initiatives and areas of responsibility. • Develops and maintains relationships with all internal and external customers. Serves as a "gatekeeper" to the Executive to help manage and protect his/her time. • Records meeting discussions by attending meetings and recording key discussions and conclusions. • Performs other duties as assigned. Qualifications: Required • Associate degree or equivalent relevant work experience. 3-5 years of experience in a business office with a strong emphasis on database management and customer service. • Knowledge of Microsoft Office, PowerPoint, and Excel. • Ability to organize and think independently. Excellent interpersonal skill Preferred • B.A. degree or business equivalent and 5 years business experience. Competencies/Performance Expectations: • Please refer to Performance (Standard/Leadership) Competencies. • Exceptional interpersonal skills, including the ability to establish and maintain effective relationships with patients, physicians, management, staff, other departments, vendors, and other customers. • Demonstrated customer service skills, including the ability to use appropriate judgment, independent thinking and creativity when resolving customer issues. • Ability to effectively handle challenging situations. • Ability to balance multiple priorities. • Excellent verbal and written communication skills. • Ability to use personal computers and select software applications. • Ability to analyze data for decision making purposes. • Strong computer skills, including Microsoft Office, Outlook, and database entry. • Ability to maintain a high degree of confidentiality. • Ability to adapt to changes in work environment, delays, or unexpected events. • Demonstrates attention to detail and monitors own work for accuracy. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Warm Regards, Recruiter Name: Praveen Kumar Designation: Associate Team Lead Internal Job ID: 25-54553

Job Title: Administrative Assistant Industry: Nonprofit Compensation: $25.00 - $30.00 / Per Hour Work Schedule: 8:00 AM - 5:00 PM, 100% onsite is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is hiring for our client, a well-established nonprofit organization in Chicago. The organization is dedicated to community engagement and provides a collaborative and professional environment for staff. They value diversity, inclusivity, and professional growth while offering competitive benefits and a strong focus on work-life balance. Job Description: Our client is seeking an experienced Administrative Assistant to provide high-level support to their executive team and Board of Directors. This role is ideal for a detail-oriented professional with nonprofit experience who can manage complex schedules, prepare board materials, and maintain a high level of discretion. Key Responsibilities: Manage calendars and schedules for C-suite executives, coordinating both internal and external meetings. Serve as liaison between executives, board members, and other stakeholders, providing professional communication and follow-up. Support board operations, including preparing agendas, taking minutes, distributing materials, and maintaining records. Assist with planning and executing meetings, events, and other organizational initiatives. Prepare, review, and edit reports, correspondence, and other documents. Maintain corporate records, policies, procedures, and organizational directories. Provide general office support, including supply management, mail handling, and equipment maintenance. Collaborate with internal teams to ensure clear and timely communication throughout the organization. Handle confidential information with discretion and professionalism. Perform other administrative duties as assigned. Qualifications: Minimum 3 years supporting senior executives, preferably in a nonprofit environment. Experience providing board support. Proficiency in Microsoft Office Suite (Word, Outlook, Excel), with experience in PowerPoint and Publisher preferred. Strong organizational, communication, and problem-solving skills. Ability to manage multiple priorities and anticipate executive needs independently. Additional Details: Direct hire opportunity. Business casual dress code. Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.

This role provides administrative, scheduling, and operational support to a department that oversees a highly structured student program. The position serves as a central point of communication between students, leadership, faculty, and external stakeholders. Job Title: Administrative Assistant Location (city, state): Lombard, IL Industry: Non Profit Pay: $45,000 - $50,000 annually (hourly role; compensation depends on experience) Benefits: This position is eligible for standard benefits offered through Addison Group (medical, dental, vision and 401k) Key Responsibilities: Maintain department records, calendars, databases, and documentation across multiple systems Coordinate schedules, meetings, agendas, minutes, space reservations, events, and department communications Support student-related processes including orientation preparation, handbook updates, advisor assignments, counseling coordination, evaluations, and annual reporting Act as a liaison between department leaders, faculty, students, and internal administrative offices Manage day-to-day administrative tasks such as mailings, announcements, housing updates, health office coordination, and distributing updated information to the campus community

Job Title: Facilities Assistant Industry: Healthcare / Office Operations Pay: $20/hr is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is hiring on behalf of our client, a rapidly growing healthcare organization with multiple branch locations across the Chicagoland area. They are committed to fostering a supportive, collaborative work environment while delivering exceptional services. Job Description: Our client is seeking a detail-oriented and proactive Facilities Assistant to support office operations, maintenance, and overall workplace efficiency. This role is ideal for someone who enjoys hands-on work, thrives in a fast-paced environment, and can manage multiple priorities across locations. Key Responsibilities: Manage daily office operations including cleaning, safety, maintenance, and supply management. Act as the primary contact for internal facility requests and vendor communications. Schedule and oversee routine maintenance, inspections, and minor repairs. Support office setups, relocations, and workspace adjustments to enhance employee comfort. Track inventory and place orders for facility-related supplies. Travel occasionally to branch locations to assist with supplies and site maintenance. Perform other duties as assigned by office management. Qualifications: 2+ years of experience in facilities support, office operations, or administrative coordination. High school diploma or equivalent. Proficient in Microsoft Office. Strong multitasking, organizational, and problem-solving skills. Self-starter, dependable, and able to thrive in a fast-paced, growing environment. Perks: Rapidly expanding organization with growth opportunities. Direct interaction with leadership and opportunity to make an impact. Positive and collaborative office culture with employee recognition events. Modern, bright, and spacious office environment. Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Job DescriptionThey would come into corporate week, so in person at least 6 days/month, with the rest remote. Temporary administrative assistant position is responsible for supporting the Conscious Beauty team in giving our guest more choices and guidance as they shop brands and products certified under one or more of our pillars. This role will also help provide a seamless experience for our brand partners participating in the program. Role is approximately 20 hours per week. Core Job Responsibilities: In-Store Merchandising: responsible for the proofing of internal documents used for in-store signs and store set plans to ensure brand pillar certifications are accurately represented within store merchandising and visual initiatives. Digital Merchandising: Proof various landing pages to ensure brand pillar certifications are accurately represented within store merchandising and visual initiatives. Review guest facing, brand assets and content within the environment for opportunities to drive further transparency to the guest. Marketing: Help procure samples from the merchant team or distribution centers to support marketing initiatives like print adv and marketing asset photography. Fill out sign request forms. Track and keep record of Conscious Beauty social media content. Promotions: Enter promotional pricing into merchandising systems Collaborate: Keep brand partner contact information up to date. Partner with key brand contacts to ensure their good standing within our pillar standards. Assist: Senior Manager and assistant buyer on ad hoc projects Collaboration: Develop and maintain internal and external relationships, including Distribution Centers, eCommerce, Marketing, Operations, Planning & Allocation, Stores and brand partners. Values: Exemplifies Beauty\'s core values within role. Values are quality and timely decision making, continuous improvement, collaboration, accountability, coaching and developing, planning and prioritizing, communication Requirements For Consideration: Education Requirements: Bachelors degree preferred Years of Related Experience: Some relevant experience preferred. Skills: Strong organizational skills required. Excellent communication skills, both oral and written. Proficiency with Microsoft Office. Creative and resourceful problem solver. Professionalism and confidentiality required. Passion for the business.

We have an immediate opening for an experienced Administrative Assistant on site in our Chicago, IL office. : Resolution Economics, LLC (“ResEcon”) is a leading economic consulting firm providing economic, statistical, and financial analysis; litigation and consulting support; and expert testimony to the world's leading companies and law firms. Resolution Economics is headquartered in Los Angeles (Century City) with offices in Washington, D.C., Chicago, New York City, Charlotte, Austin, and Philadelphia. At ResEcon, we maintain our position as leaders in our field with innovative thinking, deep analytics and sophisticated work products and services. We are a fast-paced consulting firm that values initiative, creativity, self-motivation, and results. We pride ourselves in fostering a work culture that is highly collaborative with an emphasis on professional development, individually and collectively, at all levels and all areas of the business. Job Description: Resolution Economics is looking for an Administrative Assistant to join our growing team in Chicago, IL! The Administrative Assistant serves as the first point of contact for our office and is responsible for front office administrative duties, answering phones, responding to company inquiries, and greeting and directing guests. The Administrative Assistant is part of the Resolution Economics' Administrative Team and works across offices with HR, Operations, IT, and Accounting to provide administrative support to the company. We have an immediate opening for an experienced Administrative Assistant on site in our Chicago, IL office. Wage Scale: The Administrative Assistant is paid at a base hourly rate of between $25.00 and $30.00 for non-overtime work hours, subject to all required deductions and withholdings, and not including the value of benefits under any Resolution Economics-maintained benefit plan. The Administrative Assistant is eligible for overtime pay to the extent provided by applicable federal and state law. The Administrative Assistant reports directly to the Partner in the Chicago office and the Chief Financial Officer in Los Angeles. Primary responsibilities include, but are not limited to: Competently and courteously welcoming office visitors Answering phones promptly and directing all incoming calls appropriately Coordinating mail flow in and out of office Preparing and mailing invoices for services rendered Managing multiple projects simultaneously and bringing them to completion in a timely manner Monitoring and directing e-mail communications to the appropriate internal teams and ensuring that project staff are notified of ongoing client needs Maintaining calendars for the office and the Partners and assisting with scheduling meetings and drafting agendas Providing support and assisting with administrative tasks for other offices as needed Coordinating recreational activities, company events, and catered lunches Making travel arrangements, tracking time and expenses, ordering lunches, data entry, etc. Maintaining office cleanliness in common areas such as the kitchen, conference rooms, reception area, and supply rooms Tracking and ordering office supplies, groceries, etc. Assisting with onboarding and training of new employees Setting up employees, vendors, and visitors' access in the building management system Performing other duties as assigned Job Qualifications: Skills and Abilities Proficiency with Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) Experience with Teams, Zoom, and multi-line phone systems Professional demeanor and good communication skills Ability to oversee and complete multiple projects in a timely manner Strong organizational skills and attention to detail Ability to maintain a good record of attendance Capacity to lift 15 -20 pounds Discretion and good judgement (particularly with sensitive or confidential information) Education and Work Experience 2+ years of experience as an Administrative Assistant, Receptionist, or Office Assistant in a professional setting Experience in a litigation or consulting environment a plus Experience with Salesforce a plus Resolution Economics, LLC is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. #LI-Onsite

Job Description 6-month contract assignment. Must have face to face customer service exp (no call center), ability to work onsite, can stand, walk and stand 80% of the time, office exp. lifting up to 50lbs, basic computer knowledge. Complete Description: The Office Services Assistant performs a wide variety of stock room support in addition to clerical, administrative, and mailroom duties which includes providing a high level of customer service while consistently managing multiple projects simultaneously and producing an excellent output. Operates office and stock room equipment and refills office and pantry supplies as needed. Principal Duties & Responsibilities (Essential Functions): Process all incoming and outgoing deliveries at the corporate office and Mock Store. Process all incoming and outgoing US Mail, FedEx, UPS, and internal mail. Operate automated mailing and shipping equipment. Receive, organize, and transport deliveries via rolling cart, dolly, flat bed, or pallet jack Stock, organize and maintain office, pantry, and coffee/tea supplies for the Tallgrass facility. Assist with general appearance of office, including weekly maintenance checks and reporting all issues to the Facilities Manager so that repairs can be completed in a timely manner. Assist with conference room set up and clean up, including monitoring the conference room schedule and providing meeting support. Assist with special projects and events as needed and directed by the Facilities Manager. Monitors the Corporate Facilities email regularly, responds to customer/client requests via email and in person in a professional manner. Identifies and responds to associate issues/problems in a timely manner, seeks feedback/follow-up as appropriate. Builds effective business partnerships with the corporate teams. Required Skills: High School Diploma required Minimum of 2 years experience in office services, hospitality, workplace programs, space or floor planning analysis, facilities, and/or site management experience for a large company. Able to work on site 100% of time Proficient with Microsoft Office Comfortable with and embrace new technologies and digital tools, such as apps, databases, financial management, work order management, communications and handheld mobile technologies and applications Physical ability to assist with warehouse operations On a regular basis requires the ability to walk, reach with hands and arms, stand for a minimum of 6-8 hours, and able to lift50 lbs. Highly adaptable and flexible, ability to work independently with little supervision. Excellent communicator, comfortable interacting with all levels of employees, management, and third-party vendors.

Metropolitan Family Services empowers families to learn, to earn, to heal, to thrive. Part mentor, part motivator, part advocate, since 1857, Metropolitan Family Services (MFS) has been the engine of change that empowers families to reach their greatest potential and positively impact their communities. Metropolitan is Illinois' first comprehensive human services agency and reaches more than 117,000 individuals and families in Chicago, Evanston/Skokie, the southwest suburbs and DuPage County with services promoting education, economic stability, emotional wellness and empowerment. We are now hiring for a full-time Early Learning Administrative Assistant to join our ECE DuPage Team! SALARY: Compensation is commensurate with years of related experience, position requirements, and candidate qualifications. The average range salary for the position is $30,000 - $35,000 per year. Where you fall in this range is dependent on your experience. ESSENTIAL JOB FUNCTIONS: Operating with independence and judgment in carrying out day to day office responsibilities and responsibilities as assigned. Greets clients and visitors, setting a professional and welcoming atmosphere. Responsible for maintaining accurate site occupancy, screen visitors, as needed and follow agency guidelines. Using tact and consideration, responds to telephone and in-person client inquiries, takes telephones messages, and assists clients in waiting room as required. Using professional judgment, handles difficult calls and determines appropriate disposition. Provides assistance with classroom coverage as needed to maintain ratio and/or conduct teacher breaks. Responsible for monitoring records and files, creating and running reports. Including scanning and entering data in various internal databases. Responsible for retrieving a variety of documents using manual or automated systems. Organizes and files papers and correspondence. Responsible for general maintenance of open and closed files. Retrieves and maintains closed files. Destroys files and other records according to established procedures. Some assignments may require ability to stand and move about for extended periods, and carry files or similar materials. Using advanced skills, composes and produces documents and reports using agency software packages. Receives, handles, processes, records, and distributes incoming mail and packages. Assists with client intake process by completing initial inquiries, family applications, or other enrollment and eligibility documents. Makes frequent and outside contacts at all levels. Gathers and disseminates information. Responsible for scheduling appointments and arranging for meetings. Makes reminder calls to clients for direct service staff, including all aspects of meeting preparation for board meetings. Makes contact with donors/sponsors, coordinating vendors, driving errands minutes, maintaining long term records, contacts, listservs, and mailing. Set up, coordinate, and purchase items for site events. Works with early childhood leadership for any additional needs related to site meetings, events, etc. Supports direct service and administrative staff in agency-wide committees/initiatives and implementation of special projects, including site/community events. Responsible for processing checks, invoices, and accounts payable documentation as assigned. Responsible for maintaining compliance with various funding sources through collection of documentation and uploading processing information/documentation in database systems as assigned. Responsible for operating and troubleshooting office equipment and reporting issues to the IS Department. Responsible for ordering and maintaining office supplies and equipment including PPE supplies. May need to travel to other early childhood sites or agency community centers/sites to serve as a backup to other staff as necessary. Works effectively with diverse staff and service population. Works evening and weekend hours as needed and assigned. Works effectively with diverse staff and service population. Other duties as assigned. QUALIFICATIONS: High school diploma or equivalent education. Intermediate computer, and work and time management skills. Must have access to a vehicle, valid driver's license and proof of insurance to perform essential job functions. Competence in grammar, math, spelling, and oral and written communication. Effective interpersonal and problem-solving skills. Ability to interact appropriately with diverse clients and staff. Ability to work effectively with diverse individuals and groups. Bilingual Spanish, preferred. ADDITIONAL REQUIREMENTS: MFS staff are required to provide proof of vaccination or have an approved Medical exemption prior to starting employment. If an approved Medical is obtained, weekly testing is required. PHYSICAL DEMANDS: While performing the essential duties of this job, the employee is required to sit and stand for sustained periods of time, frequently talk, hear, use hands and fingers to feel, handle and operate objects or controls, and occasionally stand, bend, stretch, stoop, kneel and crouch. The employee is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures, transcribing and viewing a computer terminal. The employee may occasionally lift and/or move up to 25 pounds. Metropolitan Family Services puts our people first with a top-of-the-line benefits package. Find out more by clicking here! Some highlights include: Blue Cross and Blue Shield Medical Coverage, Guardian Dental Coverage, and VSP Vision Coverage. Metropolitan Family Services contributions of $2,000 to individual, and $4,000 to family, HSA accounts, pro-rated to your benefits start date. FREE General Medicine and Behavioral Health Teladoc services provided to all team members. Ascensus 401K plan services with a 4% employer match, vested at 100% on day one of eligibility. And so much more! Make sure you click here to see the full suite of benefits offered!

Job Description Metropolitan Family Services empowers families to learn, to earn, to heal, to thrive. Part mentor, part motivator, part advocate, since 1857, Metropolitan Family Services (MFS) has been the engine of change that empowers families to reach their greatest potential and positively impact their communities. Metropolitan is Illinois' first comprehensive human services agency and reaches more than 117,000 individuals and families in Chicago, Evanston/Skokie, the southwest suburbs and DuPage County with services promoting education, economic stability, emotional wellness and empowerment. We are now hiring for a full-time Early Learning Administrative Assistant to join our ECE DuPage Team! SALARY: Compensation is commensurate with years of related experience, position requirements, and candidate qualifications. The average range salary for the position is $30,000 - $35,000 per year. Where you fall in this range is dependent on your experience. ESSENTIAL JOB FUNCTIONS: Operating with independence and judgment in carrying out day to day office responsibilities and responsibilities as assigned. Greets clients and visitors, setting a professional and welcoming atmosphere. Responsible for maintaining accurate site occupancy, screen visitors, as needed and follow agency guidelines. Using tact and consideration, responds to telephone and in-person client inquiries, takes telephones messages, and assists clients in waiting room as required. Using professional judgment, handles difficult calls and determines appropriate disposition. Provides assistance with classroom coverage as needed to maintain ratio and/or conduct teacher breaks. Responsible for monitoring records and files, creating and running reports. Including scanning and entering data in various internal databases. Responsible for retrieving a variety of documents using manual or automated systems. Organizes and files papers and correspondence. Responsible for general maintenance of open and closed files. Retrieves and maintains closed files. Destroys files and other records according to established procedures. Some assignments may require ability to stand and move about for extended periods, and carry files or similar materials. Using advanced skills, composes and produces documents and reports using agency software packages. Receives, handles, processes, records, and distributes incoming mail and packages. Assists with client intake process by completing initial inquiries, family applications, or other enrollment and eligibility documents. Makes frequent and outside contacts at all levels. Gathers and disseminates information. Responsible for scheduling appointments and arranging for meetings. Makes reminder calls to clients for direct service staff, including all aspects of meeting preparation for board meetings. Makes contact with donors/sponsors, coordinating vendors, driving errands minutes, maintaining long term records, contacts, listservs, and mailing. Set up, coordinate, and purchase items for site events. Works with early childhood leadership for any additional needs related to site meetings, events, etc. Supports direct service and administrative staff in agency-wide committees/initiatives and implementation of special projects, including site/community events. Responsible for processing checks, invoices, and accounts payable documentation as assigned. Responsible for maintaining compliance with various funding sources through collection of documentation and uploading processing information/documentation in database systems as assigned. Responsible for operating and troubleshooting office equipment and reporting issues to the IS Department. Responsible for ordering and maintaining office supplies and equipment including PPE supplies. May need to travel to other early childhood sites or agency community centers/sites to serve as a backup to other staff as necessary. Works effectively with diverse staff and service population. Works evening and weekend hours as needed and assigned. Works effectively with diverse staff and service population. Other duties as assigned. QUALIFICATIONS: High school diploma or equivalent education. Intermediate computer, and work and time management skills. Must have access to a vehicle, valid driver's license and proof of insurance to perform essential job functions. Competence in grammar, math, spelling, and oral and written communication. Effective interpersonal and problem-solving skills. Ability to interact appropriately with diverse clients and staff. Ability to work effectively with diverse individuals and groups. Bilingual Spanish, preferred. ADDITIONAL REQUIREMENTS: MFS staff are required to provide proof of vaccination or have an approved Medical exemption prior to starting employment. If an approved Medical is obtained, weekly testing is required. PHYSICAL DEMANDS: While performing the essential duties of this job, the employee is required to sit and stand for sustained periods of time, frequently talk, hear, use hands and fingers to feel, handle and operate objects or controls, and occasionally stand, bend, stretch, stoop, kneel and crouch. The employee is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures, transcribing and viewing a computer terminal. The employee may occasionally lift and/or move up to 25 pounds. Metropolitan Family Services puts our people first with a top-of-the-line benefits package. Find out more by clicking here! Some highlights include: Blue Cross and Blue Shield Medical Coverage, Guardian Dental Coverage, and VSP Vision Coverage. Metropolitan Family Services contributions of $2,000 to individual, and $4,000 to family, HSA accounts, pro-rated to your benefits start date. FREE General Medicine and Behavioral Health Teladoc services provided to all team members. Ascensus 401K plan services with a 4% employer match, vested at 100% on day one of eligibility. And so much more! Make sure you click here to see the full suite of benefits offered!

Assistant Office Assistant Location: Champaign, IL, 61820 Job Description: We are seeking a detail-oriented and organized Assistant Office Assistant to join our team in Champaign, IL. The ideal candidate will provide administrative support to ensure efficient operation of the office. The Assistant Office Assistant will assist in daily office tasks such as answering phones, filing, data entry, and other general office duties. Responsibilities: Answer and direct phone calls in a professional manner Assist in organizing and maintaining office files and records Perform data entry and update spreadsheets as needed Assist in scheduling appointments and meetings Provide general administrative support to office staff Requirements: High school diploma or equivalent Prior experience in an office setting is preferred Proficient in Microsoft Office Suite Excellent communication and interpersonal skills Ability to prioritize tasks and manage time effectively

With eleven offices across the United States, 450+ professionals and 350+ business professionals, Manatt, Phelps & Phillips, LLP (**************** is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The Firm's groundbreaking approach-bringing together legal services, advocacy and business strategy-differentiates Manatt from its competitors and positions the Firm to provide a distinct and compelling value proposition. Manatt, Phelps & Phillips, LLP currently has a great opportunity for an Administrative Assistant to join our nationally prominent and growing Healthcare practice. This role involves performing administrative functions in support of consultants who work on projects related to health care reform and regulation as well as more general health care consulting engagements. RESPONSIBILITIES: Extensive calendar management and scheduling of meetings, conference calls, travel arrangements and events. Overseeing entry and coding of time. Reconciling monthly billing statements and tracking to budget. Prepare and format documents in Word Management and tracking of expense reimbursements. Provides back-up support to other administrative assistants when needed. Ad hoc projects and duties as needed. QUALIFICATIONS: Candidate should have 1-3 years of previous experience supporting multiple professionals, including ability to keep team members on track with processes, policies and deadlines in a fast-paced environment. Reliable, friendly and positive, can-do attitude is essential Must have strong multi-tasking skills and the ability to prioritize activities and work under pressure to meet client deadline expectations in a fast-paced environment Candidate should be a creative and independent thinker, but confident asking questions in order to complete tasks efficiently This position will have extensive contact with others (including clients) requiring discretion and will need to maintain a professional and courteous when dealing with others Must have strong writing and research skills Must have exceptional organizational skills and strong attention to detail The successful candidate will be someone with strong initiative and who is self-motivated and interested in taking ownership of the work and loves working as part of a team Strong Outlook, Word, PowerPoint and Excel skills required. The candidate must be able to assist the professional staff in conceptualizing ways to graphically display project and legal findings in MS PowerPoint, such as transferring memos and other written communication into a Power Point document which looks professional and polished. Must be comfortable learning new software programs which support the business operations of the practice. Experience with legal billing software is also a plus Interest in the Healthcare field highly preferred BA Degree highly preferred EEO/AA EMPLOYER/Veterans/Disabled Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process. This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.IMPORTANT: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9. In order to determine whether Form I-9 documentation is valid, this employer uses E-Verify's photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services' (USCIS) photograph. If you believe that your employer has violated its responsibilities under this program or has discriminated against you during the verification process based upon your national origin or citizenship status, please call the Office of Special Counsel at ************** (TDD: ***************.

Job DescriptionReceptionist - Tax Season (Temporary) Morris, ILSchedule: Tuesdays & Thursdays: 9:00 AM - 4:30 PM Saturdays: 9:00 AM - 12:00 PM (One Saturday per month until 2:00 PM) Pay: $18-$20/hr About the RoleExpress is partnered with a tax and accounting firm in Morris, IL who is looking for a friendly, reliable front-desk professional to support a busy office during tax season. This role is the heartbeat of the client's lobby-greeting visitors, keeping appointments organized, and ensuring the office runs smoothly during their peak months. They need someone solid, steady, and happy to be the face of the office for the season.Key Responsibilities Welcome clients as they arrive and direct them to the appropriate area Answer phones, take messages, and assist with general inquiries Process payments and ensure accuracy in transactions Guide clients on where to sign documents Schedule, adjust, and manage appointments using Outlook Perform general administrative tasks: scanning, filing, data entry Support staff as needed to keep workflow moving efficiently Looking For Strong attendance and reliability - this is non-negotiable Professional, warm, customer-focused demeanor Solid administrative skills and comfort learning processes quickly Experience with Outlook scheduling is a plus Ability to stay organized and calm during high-traffic periods Future OpportunityWhile this role is temporary for tax season, a standout performer may have the opportunity to transition into a permanent role.Benefits Paid Sick Time Medical, Dental, Vision, Short/Long Term Disability APPLY NOW OR CALL US AT 815-306-0250!

Job Description Are you looking to find a job where you can balance your problem-solving with your love for detailed, routine work? If so, you are the person we're looking for to help us process property tax refunds for clients! You thrive in the details, do not give up until an issue is resolved. You also love a great organizational system. You can follow an established process, but also know when to escalate an issue. And you make sure that the issue gets resolved. Clients can wait years to get their money back from the government. You understand their frustrations and do everything you can to ensure that they get their refund as quickly as possible. While we are a law firm, we greatly respect the skills of our accounting professionals. This role is a great balance between using your bookkeeping and administrative skills. We help people save more and stress less. You want to be part of a team that: Solves The Client's Problem, Is Results Driven, Not Effort Driven, Focuses on Solutions, Puts Team First, Is Responsible, and Has Integrity. Who We're Looking For: This position is responsible for managing specialized work efficiently, with confidence and competence. This work is based on established standards, guidelines, and procedures. The person in this role needs to be precise, consistent, and patient, with a willingness to prioritize one task at a time. Work in this role tends to be stable, based on existing people relationships and well-defined processes. Someone in this role will build job knowledge and competency through structured, step-by-step training and positive, supportive coaching from management and peers to become a valued technical expert. They are expected to communicate with others based on the expertise and procedures they develop within the role. To ensure success, this role requires consistent, error-free work based on defined regulations and standards. This role promotes steady, methodical work, so that tasks can be completed accurately and on time. Compensation: $22 - $25 hourly Responsibilities: Process incoming refund checks: You will stay organized and maintain impeccable records on where each refund check is in the process. You will make sure that you have all the proper documentation to deposit the check, make the deposit, and disburse funds to both the client and the fees due to our firm. We have a process in place to get these refunds processed. Your job is to use technology and our processes to reissue these checks to clients within 10 business days. Develop Treasurer relationships: Sometimes the Treasurer needs more information before issuing a refund check. You will be responsible for gathering, submitting, and following up on refund applications and any missing refund checks. Escalate refund issues: Most refunds are routine and fit into our standard process. But some are more complicated. You may not know all of the answers, but you will stay organized and relentlessly follow up with your superiors until you get these checks out to clients. You'll be able to handle more of these independently over time. Other accounting responsibilities: You will invoice all tax refunds, issue payments to clients, and process our legal fees. You will also be responsible for creating, maintaining, and updating client information in various software platforms. Other responsibilities include: making deposits, issuing account credits, generating billing spreadsheets for condo clients, and assisting our bookkeeper with bookkeeping responsibilities. Qualifications: Process-oriented. You like following a plan, staying organized, and keeping impeccable notes along the way. Ability to escalate issues and manage a process through resolution. A dependable and reliable team player. Demonstrated ability to collaborate with coworkers and government agencies. 2-5 years of bookkeeping, accounting, or legal administrative support Required: Proficiency in Microsoft Office Suite (especially Excel) and comfort in learning new technology platforms. Experience with QuickBooks and/or TABS (Trust accounting software), and Microsoft Teams is a plus! Applicants must live in or be within commuting distance of Des Plaines and be authorized to work in the US to be considered for the position. About Company We are an innovative and prominent real estate tax firm that assists businesses, community associations, and homeowners throughout Illinois in reducing their property taxes. We have a team of nearly 30 experienced attorneys, valuation analysts, and administrative staff who go above and beyond to obtain the lowest taxes possible for every client. Elliott & Associates Attorneys, PLLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to this position, I certify that all information represented is accurate and contains no material omissions.

Hinshaw & Culbertson LLP, a leading national law firm, is seeking a litigation secretary for its Chicago office to work with a support team in providing comprehensive legal and administrative support to a group of attorneys. The ideal candidate will have experience in civil defense litigation, including trials/arbitrations/mediations. candidate will also have demonstrated excellence in dependability, pro-activity and the ability to work independently and within a team. Experience in consumer finance, mortgage foreclosure and employment matters, as well as multi-state knowledge of court procedures and practices would be ideal. Duties and Responsibilities: Prepares, edits, files and may compose legal documents, including but not limited to, letters, memoranda, pleadings, motions, discovery, agreements, subpoenas and other legal documents as required by the practice area. Files documents with the courts, including e-filing. Transcribes from electronic dictation program, and/or handwritten documents. Communicates with clients, counsel, court personnel, and other external parties. Communicates and coordinates with local and other office administrative resources to ensure tasks are completed accordingly. Reviews and processes all incoming mail. Opens new files, checks conflicts of interest, maintains client and general files. Conducts periodic review of files for possible closure/off-site storage. Interacts with clients, counsel, court personnel and others. Maintains professional appearance and demeanor. Maintains good public relations and customer service with clients. Maintains confidentiality of attorney-client relationship. Establishes and maintains calendar and deadline reminder systems. Records court dates, deposition dates, etc. Works with attorneys, secretaries and docketing personnel to ensure accuracy of calendar. Schedules appointments and makes business travel arrangements. Communicates with administrative support by apprising of deadlines, attorney travel plans, etc. Works collaboratively in a team: Proactively demonstrates effective teamwork and communication with attorneys, team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness. Effectively uses team software to log, manage and handle workflow. Other related duties and special projects as assigned. Qualifications and Prior Experience: High School diploma or equivalent required; Bachelor's degree preferred. Minimum of five years of civil defense litigation legal secretarial experience. Strong organizational skills; ability to prioritize and manage numerous tasks and complete them under time constraints. Knowledge and application of State and Federal court rules (including e-filing) and local rules, where applicable, pertaining to litigation procedures, requirements and practices (including trial, mediation and arbitration). Knowledge of or ability to learn office procedures, rules and regulations. Demonstrated competency and proficiency in computer programs and relevant software applications including Outlook, Word, Excel, iManage, InTapp, Chrome River and Adobe. Knowledge of BigHand Now or similar workflow platform preferred. Ability to effectively and accurately communicate orally and in writing; correctly apply departmental rules, complex regulations and procedures; maintain a high degree of confidentiality and attention to detail; work well under pressure and time sensitive situations; proofread and perform editing of routine and complex law office documents; transcribe legal documents, correspondence and reports from written drafts or dictation at a level of 70 wpm; identify and resolve issues; work well within a team environment; incur overtime in order to perform the essential duties of the position - may require irregular hours. Interpersonal and customer service skills necessary to professionally communicate with and effectively follow instructions from a diverse group of clients, external entities, attorneys, management and staff. We offer competitive compensation and comprehensive benefits including medical/dental/vision/life and AD&D Insurance, 401(k) savings plan and retirement, generous paid time off and opportunities for professional development. As an EOE/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any factor prohibited by law.

Job Description*We've received a high volume of interest in this position. While we appreciate every application, only those whose qualifications most closely align with the role will be contacted for next steps. We kindly ask for your patience as we carefully review all submissions. Please note that only candidates who apply directly through this posting will be considered, as we're unable to respond to direct outreach regarding this opportunity.* How Your Role Will Shape Our Success We're introducing a new opportunity on our People Team for an Administrative Assistant who will help keep our HR, Benefits, Learning & Development, and Talent Acquisition functions running seamlessly. This is a dedicated administrative role, ideal for someone who enjoys consistency, a steady pace, and supporting operational excellence in a position that focuses on reliable contribution rather than rapid promotion. What You'll Do · Maintain organized and up-to-date employee records, including digital employee files.· Support the day-to-day administration of the Human Resources Information System (HRIS) to ensure data accuracy and integrity.· Administer the Learning Management System (LMS), including course assignments, tracking, and reporting.· Manage the company training calendar and invitations.· Compile and prepare reports on employee data from multiple systems and sources.· Maintain and update People Team content on the company intranet (SharePoint).· Draft and prepare a variety of HR-related letters, communications, and documents.· Assist with reconciliation and processing of HR and benefits-related invoices.· Distribute standard HR and benefits email communications.· Coordinate the logistics and storage of materials used for career fairs and recruiting events across the company.· Track employees' professional registrations, certifications, and renewal deadlines.· Organize and coordinate the company's employee service award program.· Create, maintain, and update internal HR forms, templates, and process documentation.· Support various stages of the employee onboarding process to ensure a smooth new hire experience.· Administer required safety trainings and acknowledgements for employees.· Coordinate the distribution and collection of employee surveys, and assist with compiling results.· Provide administrative support for HR initiatives and special projects across HR, Benefits, Learning & Development, and Talent Acquisition. What You Bring · Proficient in all related administrative skills, i.e., document preparation, grammar, spelling, formatting, proofreading, and the use of various office equipment. · Relevant experience providing administrative and/or executive support, with a demonstrated ability to manage tasks and responsibilities effectively.· Exceptional written and verbal communication skills will be key to successfully collaborating with the team and interacting with all levels of staff.· Strong organizational skills and meticulous attention to detail are crucial for maintaining accuracy and efficiency.· Comfortable using technology and able to quickly learn new tools; experience with Microsoft Office, especially Excel, is required. This role will work in the Human Resources Information System (HRIS), Learning Management System (LMS), SharePoint, Teams, Templafy, Deltek, and various third-party portals, but being willing to learn new programs is more important than prior experience with any specific system.· Ability to maintain confidentiality and handle sensitive information with discretion is a fundamental requirement for this role.We offer a robust total compensation and rewards package designed to support our employees' well-being, growth, and diverse needs, including: Annual discretionary bonus program Opportunity to purchase Walker stock - Walker is 100% employee-owned! Medical, dental, vision, company-paid life insurance Mental wellness benefits Health Savings Account with company contribution 401(k) with company match Flexible Spending Accounts and Commuter Spending Accounts 529 college savings plan A minimum of 3 weeks of Paid Time Off per year 9 paid holidays per year, including 3 paid floating holidays 5 days of bereavement leave and PTO Donation Bank to help during difficult times 100% compensation replacement during short-term disability leaves Paid parental leave that allows an additional week of paid time alongside short-term disability leave and/or applicable state paid leave programs Paid community involvement hours Tuition and licensure reimbursement and sponsorship of professional memberships Internal conferences and professional development opportunities Employee Resource Groups and Affinity Groups Compensation & Benefits At Walker Consultants, we are committed to maintaining fairness and equity in our pay practices. The final hourly pay offered may vary based on factors such as experience, qualifications, skills, location, internal equity, and other considerations permitted by law. We value open conversations about compensation and welcome the opportunity to discuss more about the hourly pay and Walker's total rewards philosophy during the recruiting process. Why Walker Consultants? Over the past 60 years, Walker has become recognized as a leader in the parking industry and provides a wide range of engineering, planning, and architecture services to facilities of all kinds. Walker also provides Forensic, Restoration, Building Envelope, and Vertical Transportation Consulting Services, a fast-growing part of our business in the last 10 years. Walker hires exceptional people to remain among the top-performing firms in the business. We reward our employees for their effective contributions, challenge them, and provide professional development opportunities and the autonomy needed to grow. As a learning organization, our senior experts routinely share their knowledge in a collaborative environment, ensuring that best practices are carried forward to the next generation of leadership. Walker is proud to be an employee-owned firm with an open-book philosophy that highly values integrity, honesty, and fairness. We encourage new ideas and contributions. We work hard and have fun doing what we love. This is who we are. Join Us! We know that great talent comes in many forms. If you're excited about this role but don't meet every single requirement, we still encourage you to apply! You might just be the right person for this role-or another opportunity on our team. At Walker Consultants, we are committed to fostering an inclusive workplace where everyone can thrive. We welcome and encourage applications from individuals of all abilities. If you require any accommodations during the application or interview process, or in the workplace, please let us know-we will work with you to ensure a fair and accessible experience. Walker Consultants is an Equal Opportunity Employer (EOE). We invite all qualified applicants to apply and do not discriminate against individuals because of their race, color, religion, national origin, gender, physical or mental disability, veteran status, or age. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

that will be project specific. Experience in Microsoft Word and Excel is a must. Position will be copying files to SharePoint site, creating excel spreadsheets for mass data import of meta data, file naming, file moving, formulating excel spreadsheets, verification of meta data entry, scanning of documents and uploading to SharePoint and other administrative duties as needed. Position is through October 2020.

Temp We are an Early Childhood Learning Center seeking a highly organized and proactive Administrative Assistant to join our team. This role is essential in ensuring smooth office operations and providing support to our staff, students and parents. The ideal candidate will possess strong clerical skills and have previous experience in a school setting. This position requires excellent communication abilities and a keen attention to detail. Bilingual Spanish is a plus. Duties Manage daily administrative tasks including scheduling appointments and maintaining calendars Provide exceptional customer support by addressing inquiries and resolving issues promptly Operate phone systems to handle incoming calls and direct them appropriately Maintain organized filing systems for both physical and digital documents Assist with proofreading documents to ensure accuracy and professionalism Support the team with various clerical tasks as needed, contributing to overall office efficiency Skills Strong clerical skills with an emphasis on organization and time management Proficiency in Microsoft Office Suite Excellent customer support skills with a friendly demeanor Effective calendar management abilities to optimize scheduling for multiple team members Familiarity with phone systems for efficient communication handling Attention to detail in filing, documentation, and proofreading tasks Strong administrative capabilities to support various office functions Join our dedicated team where your contributions will make a significant impact on our operations! 18.00

If remote, must be CST or EST + Under limited supervision, provides administrative, operations and systems support to the VP and Head of Clinical Development & Scientific Innovation and Skincare R&D Function and may support other staff on a limited basis. + Oversees and coordinates the day-to-day activities of the Vice President department and serves as the principle point of administrative contact and liaison with internal and external stakeholders/business partners. + Ensures all administrative commitments and requirements are executed in a timely manner. + Will have access to confidential information and will maintain the highest level of confidentiality and exercise these principles in interfacing with both internal and external stakeholders. **KEY DUTIES AND RESPONSIBILITIES:** Administrative support for VP, Clinical Development & Scientific Innovation and Skincare R&D: 70% - Proactively maintains calendar and manages schedules, appointments, determining priorities; resolve scheduling conflicts as needed, and ensures efficient management and/or organization of meetings in collaboration with senior leadership administrators as needed. - Manage and coordinate travel requirements and conference registrations; occasionally support travel and office arrangements for visiting employees. - Prepare expense reports, expedites, and tracks processing of all department expense reports, check requests, and purchase requisitions. - Manage and coordinate departmental onsite and offsite events and meetings, including facilities and catering support as well as meeting logistics (videoconferencing, meeting venue, etc.). - Manage organizational charts and contact lists as needed. - Prepare agendas, materials, and minutes for meetings as required. Compose and prepare routine correspondence; format/edit documents as needed. - Makes recommendations to ensure the efficient handling of administrative matters and tracks special projects/initiatives to completion. - Exercises a high degree of diplomacy, confidentiality, tact, and professionalism. Administrative support for scheduling aesthetics team meetings and training; collaborate with meeting managers and with administrators to schedule meetings and resolve scheduling conflicts. Support document filing, meeting recordings and organizing as needed. Prepares administrative portion of slide decks for routine meetings. 20% Handles administrative responsibilities for the Clinical Development & Scientific Innovation and Skincare R&D department. 10% - Coordinate and schedule onboarding and/ or staff offboarding; works with managers, HR, space planning, and IT. Ensure proper set up/ removal of training in Compliance Wire. - Coordinate department meetings, celebrations, and events. - Coordinate, process, and track office supply orders for the department - Serves as key gatekeeper for and inquiries from other external stakeholders; field and transfer calls to appropriate internal departments. **Education and Experience** - High school degree; college graduate preferred. - 5+ years of increasingly responsible administrative and secretarial experience - Advanced knowledge of Microsoft Office, Excel, PowerPoint, and Outlook. . Essential Skills, Experience, and Competencies - Excellent communication and interpersonal skills with the ability to effectively interface with all levels - Creative, flexible, well organized, resourceful, and proactive. - Outstanding attention to detail - Budget tracking and management experience - Excellent judgement in handling confidential, legal, or sensitive information. - Ability to work independently, anticipate needs, set priorities, and handle multiple tasks with a high level of efficiency and little or no supervision. - Possess team spirit, can-do attitude, and entrepreneurial style. - Open to business Travel 1-2 times/ year (?10%) About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.