Administrative Assistant jobs at MacLellan Integrated Services

Marzetti is looking for a contract( to possible permanent) Executive Administrative Assistant to serve as a strategic partner to the Chief Supply Chain Officer (CSCO) and Supply Chain Leadership Team (SCLT) in advancing Marzetti's Supply Chain priorities. This position provides high-level administrative and project coordination support, ensuring alignment, efficiency, and proactive communication across key meetings, events, and deliverables. The successful candidate will bring strong organizational and communication skills, exceptional attention to detail, and the ability to manage complex calendars, presentations, and stakeholder communications in a fast-paced environment. This role goes beyond coordination and scheduling - it functions as a strategic partner in advancing Marzetti's Supply Chain priorities through proactive planning, communication excellence, and seamless leadership support. If you are passionate about supporting business leaders and their teams, we would love to hear from you. This is an exciting time to join an organization whose mission is to “nourish growth in all we do” at the Better Food Company. Key Responsibilities: Executive & Administrative Support Manage the CSCO's calendar, appointments, and schedules, proactively anticipating needs and resolving conflicts in partnership with all functional partners. Act as the primary liaison for the CSCO and SCLT with internal partners (HR, Finance, Operations, Communications) and external stakeholders, ensuring seamless coordination and professional representation of the Supply Chain function. Handle incoming and outgoing communications, ensuring timely follow-up and prioritization of key messages. Coordinate travel, accommodations, and itineraries for the CSCO and SCLT when necessary. Maintain and organize electronic files, correspondence, and documentation on Teams, SharePoint and other platforms. Prepare and reconcile expense reports for leaders, manage and process any designated SC POs, monitor cost-tracking for meetings/events to ensure cost control and billing accuracy. Exercise the utmost discretion when handling sensitive or confidential information. Meeting & Event Coordination Weekly Supply Chain Leadership Team (SCLT) Staff Meetings: Own end-to-end meeting management, including creation and distribution of agendas, scheduling, and coordination of presenters or topics. Capture key discussion points and action items, track progress, and ensure follow-up with owners ahead of subsequent meetings. Maintain a consistent, structured agenda format that aligns with Supply Chain priorities and recurring business updates. Partner closely with the CSCO to identify and prioritize discussion topics, ensuring meetings are focused, productive, and outcome driven. Supply Chain Town Halls (Quarterly): Coordinate with the Corporate Communications team to align timing with MLT Town Halls. Schedule Supply Chain Town Halls with the appropriate attendees and ensure timing is post MLT Town Halls. Create and maintain Teams folders and deck templates; follow up with SCLT members for content updates. Collaborate with the CSCO and Communications Leader to refine messaging and ensure clear, consistent communication. Supply Chain Extended Staff Meetings: Confirm dates, finalize attendee lists, and coordinate logistics in partnership with the CSCO and SCLT. Develop the agenda, distribute invitations and pre-work materials Manage all on-site support including meals, meeting arrangements, session supplies, etc. Supply Chain Leadership Team Off-Sites: Schedule and coordinate logistics (meeting invites, room setup, meals, A/V support). Support agenda and materials preparation to enable productive discussions. Track and manage all follow items partnering with appropriate action owners. Presentation & Communication Support Create, edit, and format PowerPoint decks, correspondence, and reports with exceptional attention to detail and visual quality. Support coordination activities with the CSCO and SCLT to develop high-quality content for Board and leadership reviews, including ensuring accuracy, consistency, and timely delivery. Prepare “shell” decks for recurring meetings and track content submissions and updates. Serve as point of coordination for any and all key meetings, maintaining timelines, folders, and version control on Teams. Calendar and Milestone Management Maintain a master calendar of key Supply Chain milestones and share updates with the SCLT during staff meetings (e.g., Town Halls, Board dates, MBRs, off-sites, TOR reviews). Monitor deadlines and ensure pre-meetings, reviews, and deliverables are proactively scheduled. Cross-Functional and Special Projects Partner with internal stakeholders (HR, Finance, Communications, and Operations) to ensure smooth execution of cross-functional Supply Chain initiatives. Support special projects or ad hoc requests to enhance Supply Chain team efficiency and communication. Coordinate onboarding and offboarding processes for SCLT members, ensuring each transition is seamless, well-communicated, and aligned with Marzetti's culture. Partner with HR, IT, and Communications to set up systems access, introductions, and key meetings for new leaders. Qualifications: Associate's degree in Business Administration or related field required; Bachelor's degree preferred. 8+ years of experience supporting senior management and/or executive leaders in a fast-paced corporate environment. Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook); strong Teams and SharePoint capability preferred. Proven experience developing and editing professional presentations and reports. Outstanding organizational skills, attention to detail, and ability to manage multiple priorities under tight deadlines. Exceptional professionalism, interpersonal, and written/verbal communication skills. High level of discretion and ability to handle sensitive information with integrity. Demonstrated initiative, problem-solving skills, and ability to anticipate executive needs. Flexibility to support occasional executive priorities beyond standard business hours; including occasional travel. Successful Profile Focus Client: Anticipates competing priorities and safeguards the CSCO's time, ensuring focus on strategic decisions, critical relationships, and high-impact business initiatives. Strategic Organizer: Anticipates upcoming needs with members of SCLT, proactively manages calendars, and prepares materials that drive business readiness. Collaborative Communicator: Partners seamlessly across leadership teams to ensure alignment and follow-through. Trusted Gatekeeper: Exercise sound judgement and maintain strict confidentiality of sensitive leadership, board and operational information; serve as a trusted advisor to the CSCO on administrative and operational priorities. Presentation Pro: Delivers crisp, accurate, and visually polished materials that reflect Marzetti's professional standards.

Provide administrative support to the Fire Extinguisher Department. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional Company image through in-person and phone interaction. Other duties may be required as assigned by the Extinguisher Sales Manager and/or Operations Managers. ESSENTIAL DUTIES AND RESPONSIBILITIES Include the following. Other duties may be assigned. Create and maintain office records, commissions and all sales records for department. Perform basic accounting functions that may include billing, accounts receivable, accounts payable. Review all forms including New Customer Forms, Master Job Sheets (MJS), Purchase Orders, Signed Agreements & E-Contracts for Fire Extinguisher Sales Department and distribute them to necessary personnel. Secure new client numbers from the billing team. Set up new accounts in CRM including ticket frequencies, pricing, documents and opening new tickets if needed. Assign new tickets. Disseminate new leads to Fire Extinguisher Sales Team. Create and modify documents such as meeting minutes, proposals, quotes, sales activity reports, and miscellaneous correspondence. Perform general clerical duties to include but not limited to: photocopying, mailing, filing and scheduling appointments. ADDITIONAL RESPONSIBILITIES Conduct proactive research to identify potential customers, property management companies, networking opportunities, general contractors, and decision makers using online databases, public records, and creative search strategies. Assist with special projects such as market research, competitive analysis, territory planning, list building, and data clean-up. Build, maintain, and organize targeted prospect lists, ensuring accurate contact information and details. Serve as a resourceful problem-solver, able to dig for missing information and track down answers independently. Anticipate team needs by identifying gaps in processes, systems, and data; recommend smarter, faster ways to support the sales pipeline. Develop streamlined systems to track outreach and follow-ups, helping the sales team stay ahead of opportunities. Collaborate closely with Sales Leadership to execute one-off tasks, pilot new initiatives and training, and support division growth as we expand the fire extinguisher business. Take initiative to learn the industry, understanding fire extinguisher compliance, inspection cycles, and common customer needs to better support the team. Work with minimal direction, taking high-level guidance and running with it - able to move projects forward without step-by-step instructions, and ability to prioritize as needed. Think ahead and spot opportunities to simplify workflows, enhance customer communication, and strengthen relationships with key partners both internally and externally. SUPERVISORY RESPONSIBILITIES This position has no supervisory responsibilities. QUALIFICATIONS To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. High School Diploma or GED is required. 3+ years' administrative experience is required. Experience in a construction field a plus. Proven knowledge of Microsoft Office Software (i.e. Word, and particularly Excel) is required. Ability to think strategically, make sound decisions, and produce accurate and timely results is required. Building positive working relationships with multiple levels of employees and management is required, along with a high level of both written and oral communication a must. Demonstrating integrity and professionalism is required. Demonstrating commitment to company values is required. Excellent organizational skills are required. Ability to follow-up on tasks and assignments in a timely manner is required. Ability to prioritize in a fast-paced multi-task environment is required. Ability to perform basic business mathematical functions is required. Ability to work with minimal supervision is required. Ability to work effectively in a team environment and independently is required. Complying with all operating policies, procedures, executed Plans, and Programs is required. LANGUAGE SKILLS Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, customers, vendors and suppliers. PHYSICAL REQUIREMENTS The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, crouch, and reach with hands and arms. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The strength rating for this position is classified as light work which entails exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly. This position is an inside position with occasional requirement of eye protection. Operation of a computer, typewriter, visual aid equipment, headphone, telephone, drawing/drafting tools, dictating machine, transcribing machine, hand calculator, mailroom cart, copiers/fax machine are required. Understanding simple math, simple drawings, legal documents, simple memos, and business letters is required. Writing simple memos, summaries, and business letters is required.

Working under the direction of the Safety Director, this position will assist the Safety and Risk Management Departments with injuries and incidents, workers' compensation claims, supplies, purchase orders, status reports, training programs, and other safety or risk management tasks. This position is housed within the Safety and Risk Management Departments and works closely with field personnel and project staff. This job requires the ability and desire to work in a fast-paced, multi-tasked environment, with a focus toward specific safety practices and health programs. It may require occasional travel to branch office locations, job sites, or customer facilities. ESSENTIAL DUTIES AND RESPONSIBILITIES Include the following, and other duties may be assigned. Assist with worker compensation related issues and automobile liability claims, including filing and maintaining claims in multiple states. Assist with OCIP and CCIP project enrollments, secure certificates of insurance, and coordinate claims and safety requirements with project teams. Assist with Company Motor Vehicle Records management and work with the Department to resolve any issues. Oversee the Driver's Alert program. Maintain department meeting notes Assist with compilation and development of data for annual renewals. Create, track, and maintain purchase orders for the Safety Department. Ensure ordering for the Safety Department is completed, as needed. Prepares and updates various types of status reports for the Safety Department. Assist with safety training programs, as needed. Assist with creation of safety programs and policies for various job sites. Other related duties as assigned. SUPERVISORY RESPONSIBILITIES This position has no supervisory responsibilities. QUALIFICATIONS To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. High school diploma or GED is required, although a degree is a plus. Worker compensation and/or liability/automotive insurance claim experience is preferred. Knowledge of claims management processes and procedures is a plus. Any safety related certifications or experience are a plus. Experience with Microsoft Office, particularly with Excel, is required. Demonstrate commitment to company values and have a positive attitude. Ability to deal with difficult situations in a professional manner. This position will have access to safety-sensitive information, so the candidate must: Act professionally and respectfully in a diverse working environment Work with integrity and maintain an ethical mindset, particularly with personal information Ability to think strategically, make sound decisions, and produce accurate and timely results. Building positive working relationships with multiple levels of employees and management. Excellent organizational skills. Ability to follow up on tasks and assignments in a timely manner. Excellent written and verbal communications skills. Ability to perform basic business mathematical functions. Ability to work with minimal supervision. Ability to work effectively in a team environment. Complying with all operating policies, procedures, executed plans, and programs is required. LANGUAGE SKILLS Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, customers, vendors, and suppliers. PHYSICAL REQUIREMENTS The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, see, talk, and listen. The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls. The employee is occasionally required to walk, reach with hands and arms, climb, balance, stoop, kneel, crouch, or crawl. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The strength rating for this position is classified as sedentary work which entails exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently to life, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Environmental conditions for the position include frequently inside and occasionally outside and dust. The position occasionally requires eye protection. Operation of a computer, telephone, headphone, hand calculator, and copiers/fax machine is required. Understanding simple math, legal documents, simple memos, and business letters is required. Writing simple memos, summaries, and business letters is required. While performing the duties of this job, the employee is occasionally required to commute to customer and company locations by land and air.

Description At nLIGHT, we are constantly on the cutting-edge of laser technology in a massively growing market. We are a leading provider of high-power semiconductors and fiber lasers for industrial, microfabrication, and aerospace & defense applications, to name a few. Our lasers are changing not only the way things are made, but also changing the things that can be made. Headquartered in Camas, Washington, nLIGHT is a publicly listed company (NASDAQ: LASR) We have an urgent need for a Temporary Supply Chain Administrative Assistant at our Corporate Headquarters in Camas, WA to provide critical support to our Supply Chain team during a short-term staffing gap. This role will assist with administrative tasks to ensure smooth operations across procurement, planning, and logistics and is anticipated to last approximately 90 days. For someone who excels in this role, there is a possibility of transitioning to regular employment as opportunities arise. This temporary position offers a limited benefits package, as described below. Key Responsibilities Provides administrative support to the Supply Chain team, including scheduling, document preparation, and data entry. Assists with purchase requisitions, purchase order processing, and supplier communication. Maintains accurate records in ERP systems and shared databases. Supports inventory tracking and reporting activities. Coordinates with internal teams to ensure timely flow of information. Qualifications 2+ years of experience in an administrative or supply chain support role. Familiarity with ERP systems and Microsoft Office Suite. Strong organizational and time-management abilities. Experience in supply chain, general accounting, business, or project management is a plus. Proficient in Windows, Microsoft Word, Excel, and Outlook. MS PowerPoint and SharePoint knowledge is preferred. Ability to establish and maintain cooperative, positive, and effective working relationships. Ability to work without direct supervision and to apply sound judgment in making decisions in accordance with established policies and procedures. Excellent listening and customer service skills, both in person and on the phone. Ability to protect confidential and proprietary information and to set professional boundaries. Excellent written and verbal communication skills. High attention to detail and ability to multitask. Ability to communicate effectively, in English, with personnel at all levels of the organization. Must be able to work onsite from 8:00AM to 5:00PM, Monday through Friday. Option to work remotely on Fridays after training. nLIGHT is proud to offer comprehensive COMPENSATION AND BENEFITS: Salary level based on qualifications: Temporary Supply Chain Administrative Assistant: $23.00 to $29.90 per hour Other Compensation and Benefits Eligible for health benefits on the 1st day of the month after your start date Medical, Dental and Vision Benefits, including prescription and orthodontia with employee-paid premiums as low as $40.00 per pay period Employee Assistance Program Flexible Spending and Health Savings Accounts Pet Insurance nLIGHT is subject to US Export Control regulations. To qualify for this position, you must be a US Person (that is, a US citizen, lawful permanent resident, or protected individual granted asylum or refugee status). Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or age. For more information about our commitment to equal employment opportunity, please see this government poster: Know Your Rights: Workplace Discrimination is Illegal. If you are an individual with a disability and need a reasonable accommodation in the application or hiring process, please contact Human Resources at ************** or [email protected]. E-Verify Participation: nLIGHT participates in the E-Verify program. This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization. For more information, please review the following notices: E-Verify Participation Poster Right to Work Poster

Konica Minolta currently has an exciting opportunity for an Administrative Assistant! This position is responsible for relieving the manager/department staff of minor administrative tasks and providing a wide variety of support services to the organizational unit. Responsibilities * Manage incoming and outgoing mail, ensuring timely distribution and preparation. * Draft and format professional correspondence, reports, and departmental documents. * Organize and maintain files, including printed materials and records. * Answer incoming calls, provide information, and direct inquiries to the appropriate contacts. * Coordinate appointments, meetings, and may assist with managing team vacation schedules. * Welcome and assist visitors, ensuring a professional and friendly experience. * Arrange travel itineraries, including transportation and accommodation bookings. * Compile and prepare statistical reports and visual charts to support business insights. * Perform various administrative tasks and provide support as assigned by the manager. Qualifications * Education: Associate's degree or equivalent from a two-year college or technical school is preferred. Alternatively, 6 months to 1 year of related experience may be considered in lieu of formal education. * Experience: Minimum of 2-4 years of administrative or clerical experience required. * Technical Proficiency: Strong working knowledge of Microsoft Office applications, including Outlook, Excel, and PowerPoint. * Communication: Excellent verbal and written communication skills, with the ability to interact effectively across all levels of management. * CRM Experience: Prior experience using Salesforce to generate reports is required. * Adaptability: Willingness to take on various administrative tasks as assigned by the manager. * Hours of Operation: 9:00 AM - 6:00 PM (Mountain Time) * Work Schedule: Hybrid (combination of on-site and remote work) About Us Konica Minolta Business Solutions' (Konica Minolta) journey started more than 150 years ago, with a vision to see and do things differently. The company partners with clients to Give Shape to Ideas by supporting their digital transformation through its expansive Intelligent Connected Workplace portfolio. Its business technology offerings include IT Services, intelligent information management, video security solutions and managed print services, as well as office technology and industrial and commercial print solutions. 2025 marks Konica Minolta's 20th anniversary in production print, for which it celebrates "20 Years of Excellence, Innovation and Impact," and continues to lead the way in digital commercial printing. This year also commemorates 20 years of Konica Minolta's bizhub brand. Over the past two decades, the bizhub series has revolutionized office technology and redefined how businesses operate. It has continuously evolved to meet the needs of modern workplaces, fueled by advances in technology and a commitment to innovation. Konica Minolta is proud to be ranked on the Forbes 2025 America's Best Large Employers list, included on CRN's MSP 500 list numerous times; recognized as the #1 Brand for Customer Loyalty in the MFP Office Copier Market by Brand Keys for eighteen consecutive years and presented with Keypoint Intelligence's BLI 2025 and 2021 A3 Line of The Year and BLI 2021-2023 Most Color Consistent A3 Brand Awards for its bizhub One i-Series. For more information, please visit Konica Minolta online and follow it on Facebook, YouTube, LinkedIn and Twitter. Konica Minolta operates on a North American Shared Services model, which aligns cross-border priorities and enhances delivery to its field organization. This combines service functions in the U.S. and Canada, ultimately providing more resources to support areas such as sales administration, logistics and supply chain, marketing, product planning, finance, IT, HR and legal. Au sujet de Konica Minolta Solutions d'affaires Konica Minolta (Konica Minolta) a entamé son parcours il y a plus de 150 ans, avec la volonté de voir et de faire les choses autrement. Elle fait équipe avec ses clients pour donner forme à leurs idées en appuyant leur transformation numérique grâce à un riche portefeuille de solutions pour un milieu de travail connecté et futé. Parmi ses technologies d'affaires, on retrouve des services de TI, la gestion intelligente de l'information, des solutions de sécurité vidéo et des services d'impression gérés ainsi que des technologies de bureau et des solutions d'impression industrielle et commerciale. L'année 2025 marque le 20e anniversaire de l'entrée de Konica Minolta dans le marché de l'impression de production; l'entreprise souligne " 20 années d'excellence, d'innovation et de résultats " tout en continuant d'être une figure de proue dans l'impression numérique commerciale. C'est aussi l'année où la marque bizhub de Konica Minolta célèbre ses 20 ans, au cours desquels la gamme a révolutionné la technologie de bureau, redéfini les processus des entreprises, et évolué continuellement pour répondre aux besoins des milieux de travail modernes, mue par les avancées technologiques et la volonté d'innover. Konica Minolta est fière de faire partie du palmarès 2025 des meilleurs grands employeurs d'Amérique de Forbes, d'avoir figuré à plusieurs reprises au palmarès CRN des 500 fournisseurs de services gérés, d'avoir été nommée la marque numéro un en matière de fidélité des clients sur le marché des appareils de bureau multifonctions par Brand Keys pendant 18 années consécutives, et de s'être vue décerner les prix BLI " A3 Line of the Year " 2021 et 2025 et " Most Colour Consistent A3 Brand " 2021-2023 de Keypoint Intelligence pour sa gamme bizhub One i-Series. Pour en savoir plus, rendez-vous sur le site de Konica Minolta et suivez l'entreprise sur Facebook, YouTube, LinkedIn et Twitter. Konica Minolta fonctionne selon un modèle de services partagés nord-américain qui permet d'harmoniser les priorités transfrontalières et d'améliorer la prestation de services aux organisations opérationnelles. Le modèle combine des fonctions de service américaine et canadienne afin d'offrir davantage de ressources aux services de soutien comme l'administration des ventes, la logistique et la chaîne d'approvisionnement, le marketing, la planification des produits, la finance, les TI, les RH et les services juridiques. EOE Statement Konica Minolta is an equal opportunity and affirmative action employer. We consider all qualified applicants for employment without regard to race, color, religion, creed, national origin, sex, pregnancy, age, sexual orientation, transgender status, gender identity, disability, alienage or citizenship status, marital status or partnership status, genetic information, veteran status or any other characteristic protected under applicable law. Konica Minolta Business Solutions (Canada) Ltd. is an equal opportunity employer. Solutions d'affaires Konica Minolta (Canada) Ltée. est un employeur d'opportunité égale.

For over 100 years, BlueScope continues to build on our reputation of quality brands and products, leading technology and a customer-first spirit. Through our global brands, we are one of the largest manufacturers of building solutions in the world. Our diverse, bright and inspired workforce is committed to bettering the communities we serve through breakthrough thinking and innovations. Your goals, ideas and perspective can help shape our future - we look forward to hearing them! The Administrative Assistant provides general administrative and operational support in a variety of functions for an individual, team, or department. The Assistant collects, reviews and analyzes data and uses word processing, spreadsheet, and graphics software skills to prepare reports, charts, budgets, and other presentation materials. They respond to or route routine inquiries from external and internal sources and may also schedule and coordinate meetings, travel, and other group activities. Primary Duties Contact company personnel at all levels to collect, compile, and analyze data and information for inclusion in reports, presentation materials, and projects. Varies Compose correspondence and create charts, graphs, or tables as necessary. Communicate and coordinate activities between departments and outside parties. Manage schedules and arrange appointments, travel, events, conferences and meetings, virtual meetings, conference calls, etc. Maintain office supply inventory and coordinate office equipment needs. Manage expense reports and tracking. Greet visitors and screen incoming phone calls. Maintain electronic and paper files. Coordinate receipt and shipment of mail and other items. Leverage digital productivity platforms (Microsoft 365, Teams, SharePoint, Zoom, Slack, project management tools) to coordinate workflows, manage team communication, and support hybrid/remote work. Collect, compile, and analyze data from digital dashboards, CRM systems, and business software to prepare reports, metrics, and visual presentations. Education and Experience Minimum: · High school diploma or equivalent · 3 years of administrative experience Preferred: · Associates degree · 5+ years of administrative experience Additional Information The preceding job responsibilities and tasks were designed to indicate the general nature and level of work performed by associates in this job. It is not designed to contain or be interpreted as a comprehensive inventory of all job duties and responsibilities required of associates assigned to this job. Associates may be required to perform other duties as assigned. Additional job competencies, individual goals, and performance measurements are set at the department level. The benefits are just as rewarding as the work at BlueScope. To support our goal, we offer a total compensation plan and an outstanding benefits package that includes health insurance, life insurance, short and long term disability, paid time off, and retirement. EEO: Employer/M/F/Disabled/Protected Veteran BlueScope is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status, as a protected veteran, among other things, or status as a qualified individual with disability.

About Us We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation. S.A. Comunale is seeking an Adminstrative Assistant to provide administrative support to the Columbus Branch. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project based work. Project a professional company image through in-person and phone interaction. Other duties may be required as assigned by the Alarm and Detection Manager or Branch Manager. Essential Duties & Responsibilities Include the following. Other duties may be assigned. Responsible for accounts receivable, including tracking past due accounts for Alarm and Detection Department. Maintain all records in Falcon, including open tickets, creating new sites, and printing off monthly work orders for all alarm technicians. Distribute and track national accounts for alarm and detection. Take incoming service calls and distribute to alarm technicians. Responsible for billing and accruals for the Alarm & Detection Department. Process payroll for alarm technicians, including obtaining employee time information, submitting time information to the Payroll department for alarm technicians, and checking the edit listing before the check run. Prepare quotes. Responsible for mailing, faxing, photocopying, answering phones, and filing as needed. Assist Alarm & Detection Manager with scheduling manpower for the alarm technicians Attend weekly alarm and detection meetings and take notes. Drop off bids and run errands as needed. Order material and equipment for Alarm and Detection. Sign checks from office checkbook. Pick up permits or drop off when needed. All billing for City of Columbus Contracts (service, inspections, alarm and detection). Process all billing for HNB through Work Oasis - Columbus office. Maintain records of licensing and certifications for assigned personnel for the Alarm and Detection Department. Assist in any issues or corrections needed by the Corporate Branch for the Alarm & Detection Department. Handle customer requests for Alarm & Detection Department. Send monthly CIP reports. Update daily google calendar for fire alarm technicians. Submit and code credit card receipts and statements for the Alarm & Detection Department. Process subcontracts and new monitoring contracts for the Alarm & Detection Department. Review daily monitoring accounts and update account information as needed. Qualifications High School Diploma or GED is required. 3+ years' administrative experience is required. Previous construction industry experience is a plus. Light accounting experience is required. Dispatching experience in a service environment is a plus. Proven knowledge of Microsoft Office Software (i.e. Word, PowerPoint, and particularly Excel) is required. Knowledge of general office machines and telephone systems is required. Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

We are a fast-growing company seeking an experienced and motivated remote administrative assistant to join our team. As a remote administrative assistant, you will be responsible for providing support to our organization from your home office, ensuring efficient operations and outstanding customer service. A successful candidate should possess the following qualifications: Have a strong attention to detail Excellent critical thinking skills.

About Us We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation. About Us: S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type. Job Title: Administrative Assistant Primary function of this position is to provide administrative support to the Fremont Branch. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction. Essential Duties / Responsibilities: Include the following. Other duties may be assigned. Responsible for online filing of reports on the compliance engine for Service, Alarm & Detection and Inspections Departments. Maintain all records for online compliance engines, including filing fees, tracking, and backflow reports for Service, Alarm & Detection, and Inspection department. Maintain records, including opening tickets, closing tickets, billing, creating new sites, and printing off monthly work orders for all service, inspectors and alarm technicians. Process payroll, including obtaining employee time information, submitting time information to the Payroll Department, and checking the edit listing before the check run. Responsible for mailing, faxing, photocopying, answering phones, and filing as needed. Attend weekly meetings and take notes. Review daily monitoring accounts and update account information as needed. Qualifications: To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education / Work Experience: High School Diploma or GED is required. 3+ years' administrative experience is required. Previous experience in the construction industry is a plus. Light accounting experience is required. Dispatching experience in a service environment is a plus. Knowledge of general office machines and telephone systems is required. Computer Skills: Proven knowledge of Microsoft Office Software (i.e. Word, PowerPoint, and particularly Excel) is required. We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled. Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent. Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

Job Description The Air Force One (AFO) Administrative Assistant ensures continuity in all critical internal and client touch points between clients, technicians and AFO. This position is focused on the accuracy and timeliness of internal processes, client deliverables and the backup for scheduling technicians. This position will support our regional offices in Valley View, OH & Norton, OH. COMPENSATION: $18.00 - 19.00 / hour QUALIFICATIONS: · High School Diploma or equivalent · Customer Service experience required. · HVAC experience preferred but not required. ESSENTIAL DUTIES & RESPONSIBILITIES: Answer incoming calls in a professional manner and provide information to the callers. Take messages and transfer calls to appropriate individuals. Enter Service calls into our SamPro Database Maintain client information Relay information to service coordinator for dispatch and communicate with technicians. Operate office equipment: Phones, copiers, fax machine Greet visitors or callers and handle their inquiries or direct them to the appropriate people according to their needs. Maintain scheduling and Outlook calendars. Complete forms in accordance with company procedures. Monitors and reviews service calls and PM activity (daily, weekly, monthly). Activity Follow thru Proposal recommendations Recommended repairs Escalations Issues Purchase orders. Coordinates all EFM tools (electronic facility management) SAMPro Client web-based systems (tracking, updates, submissions etc.) · Maintain equipment and material lists in SamPro Database. · Organizing technician paperwork · Prepare weekly reports for production meetings. · Receive vendor invoices to be processed for payment. · Receives shipments/deliveries. · Monitors parts for repairs. · Maintain TV images and announcements for individual regions. · Other duties as assigned. REQUIRED POSITION KNOWLEDGE, SKILLS AND ABILITIES: · Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology. · Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources. · Economics and Accounting - Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data. · Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences. · Written Expression - The ability to communicate information and ideas in writing so others will understand. · Written Comprehension - The ability to read and understand information and ideas presented in writing. · Complex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions. · Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. DESIRED COMPUTER/SOFTWARE KNOWLEDGE: · Microsoft Word (Beginner) · Microsoft Excel (Beginner) · Microsoft Outlook (Advanced) · Microsoft Access (Beginner) · Accounting Software (SamPro, QuickBooks, Peachtree, Great Plains-preferred but not required. · Customer Relationship Management (CRM) software PHYSICAL ACTIVITIES AND ENVIRONMENT: The following physical activities described are representation of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. While performing the functions of this job, the associate is continuously required to talk or hear; frequently required to sit; and occasionally required to stand, walk, use hands to type, handle or feel, reach with hands or arms. The associate will also be required to drive on a frequent basis. The associate must occasionally lift and/or move up to 25 pounds. The noise level in the work environment is usually moderate. THE AFO ASSOCIATE: Without exception, every associate at Air Force One will have Integrity, Humility, be Intelligent and Hungry. · Integrity means being honest in every interaction and working tirelessly to keep our promises. · Humility is the opposite of arrogance. It is the badge of self-confidence and empathy for others. · Intelligence is both emotional and intellectual. Our associates are excellent communicators, critical thinkers, display mental curiosity and a commitment to lifelong learning. · Hunger is in the heart of champions. It is the will to win, the passion to overcome obstacles and the ability to savor success. Additionally, Air Force One associates believe in and celebrate AFO's Founding Principles of Personal Ownership, One Team, and Serving Others. Air Force One associates should always demonstrate Professionalism and Quality Performance in their behavior with fellow associates, customers, vendors, and the general public. Powered by JazzHR FDvkTMIV6C

About Us We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation. S.A. Comunale is seeking an Administrative Assistant to support out Big Box Department to Provide administrative support to the Big Box Division and Sprinkler Sales Representatives. Duties include weekly payroll data entry, general clerical, reports and project-based work. Project a professional company image through in-person and phone interaction. S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type. Essential Duties & Responsibilities Include the following. Other duties may be assigned. Assisting Sprinkler Sales Representative with daily tasks. Assist VP of Warehouse & Distribution with any projects and daily tasks. Collect payroll hours from field fitters on a daily basis. Follow up with fitters when hours have not been submitted. Assist Big Box office staff with day-to-day duties and any special projects. Train with the Project Coordinator to be able to assist with those job duties as needed. Attend any necessary meetings. Qualifications High School Diploma or GED is required. 2+ years of administrative experience is required. Previous experience in a construction field is a plus. Experience in Access is a plus. Significant knowledge of Microsoft Office Software (i.e. Word, PowerPoint, and particularly Excel) is required. Knowledge of general office machines and telephone systems is required. Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

The Air Force One (AFO) Administrative Assistant ensures continuity in all critical internal and client touch points between clients, technicians and AFO. This position is focused on the accuracy and timeliness of internal processes, client deliverables and the backup for scheduling technicians. This position will support our regional offices in Valley View, OH & Norton, OH. COMPENSATION: $18.00 - 19.00 / hour QUALIFICATIONS: · High School Diploma or equivalent · Customer Service experience required. · HVAC experience preferred but not required. ESSENTIAL DUTIES & RESPONSIBILITIES: Answer incoming calls in a professional manner and provide information to the callers. Take messages and transfer calls to appropriate individuals. Enter Service calls into our SamPro Database Maintain client information Relay information to service coordinator for dispatch and communicate with technicians. Operate office equipment: Phones, copiers, fax machine Greet visitors or callers and handle their inquiries or direct them to the appropriate people according to their needs. Maintain scheduling and Outlook calendars. Complete forms in accordance with company procedures. Monitors and reviews service calls and PM activity (daily, weekly, monthly). Activity Follow thru Proposal recommendations Recommended repairs Escalations Issues Purchase orders. Coordinates all EFM tools (electronic facility management) SAMPro Client web-based systems (tracking, updates, submissions etc.) · Maintain equipment and material lists in SamPro Database. · Organizing technician paperwork · Prepare weekly reports for production meetings. · Receive vendor invoices to be processed for payment. · Receives shipments/deliveries. · Monitors parts for repairs. · Maintain TV images and announcements for individual regions. · Other duties as assigned. REQUIRED POSITION KNOWLEDGE, SKILLS AND ABILITIES: · Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology. · Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources. · Economics and Accounting - Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data. · Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences. · Written Expression - The ability to communicate information and ideas in writing so others will understand. · Written Comprehension - The ability to read and understand information and ideas presented in writing. · Complex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions. · Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. DESIRED COMPUTER/SOFTWARE KNOWLEDGE: · Microsoft Word (Beginner) · Microsoft Excel (Beginner) · Microsoft Outlook (Advanced) · Microsoft Access (Beginner) · Accounting Software (SamPro, QuickBooks, Peachtree, Great Plains-preferred but not required. · Customer Relationship Management (CRM) software PHYSICAL ACTIVITIES AND ENVIRONMENT: The following physical activities described are representation of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. While performing the functions of this job, the associate is continuously required to talk or hear; frequently required to sit; and occasionally required to stand, walk, use hands to type, handle or feel, reach with hands or arms. The associate will also be required to drive on a frequent basis. The associate must occasionally lift and/or move up to 25 pounds. The noise level in the work environment is usually moderate. THE AFO ASSOCIATE: Without exception, every associate at Air Force One will have Integrity, Humility, be Intelligent and Hungry. · Integrity means being honest in every interaction and working tirelessly to keep our promises. · Humility is the opposite of arrogance. It is the badge of self-confidence and empathy for others. · Intelligence is both emotional and intellectual. Our associates are excellent communicators, critical thinkers, display mental curiosity and a commitment to lifelong learning. · Hunger is in the heart of champions. It is the will to win, the passion to overcome obstacles and the ability to savor success. Additionally, Air Force One associates believe in and celebrate AFO's Founding Principles of Personal Ownership, One Team, and Serving Others. Air Force One associates should always demonstrate Professionalism and Quality Performance in their behavior with fellow associates, customers, vendors, and the general public.

About Us We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation. S.A. comunale is seeking an Administraive Assistint to Provide administrative support to the Youngstown Branch. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project based work. Project a professional company image through in-person and phone interaction. Other duties may be required as assigned by the Branch Manager. S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type. Essential Duties & Responsibilities Include the following. Other duties may be assigned. Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing and scheduling appointments. Create and maintain various office records such as work tickets and accrual work sheets for invoices. Perform basic accounting functions such as billing, accounts receivable, accounts payable, maintain branch checkbook and petty cash. Prepare various monthly reports as required such as the branch checkbook log, the petty cash book log, Company credit card receipts and inspection reports to fire officials. Assist with the scheduling of branch manpower. Serve as the backup for accruals for the service and inspection departments. Track all permits for service jobs, including preparing them for submittal to the appropriate city. Acquire city specific information to be entered to perform service and inspections. Order and monitor inventory of office supplies and material/equipment for field personnel. Process and create purchase orders. Perform all AIA billings for the branch. Create, update, and distribute various reports including the operations report, manpower report, and backflow report. Prepare and send weekly payroll report information. Collaborate with the corporate office Safety Department on Tool Box Talks for all field employees - track and collect all needed information to hand over. Responsible for CIP and WIP processes. Assist with the design notes in the Monday morning Assist with keeping the design head count sheets up to date. Ensure all blueprints get to the appropriate employee in a timely manner. Assist with the various meeting notes, as needed. Assist in tracking and ensure the field head count sheets are turned in on time. Assist in following-up with the 1-week look ahead. Assist in collecting time from all field personnel. Assist with scheduling all meetings. Assist Project Managers as needed. Qualifications High School Diploma or GED is required. 3+ years of administrative experience is required. Previous construction industry experience is a plus. Proven knowledge of Microsoft Office Software (i.e., Word, PowerPoint, and particularly Excel) is required. Knowledge of general office machines and telephone systems is required. Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

The Schwebel Baking Company is looking for an Administrative Assistant who will facilitates the efficient operation of the Plant by performing a variety of clerical and administrative tasks. Supervisory Responsibilities: May assist in training newly hired employees. Will at times be required to Cover for or support Site HR Coordinator Duties/Responsibilities: Performs duties as assigned by the Plant Manager. Answers and transfers phone calls, screening when necessary. Welcomes and directs visitors. Maintains filing systems and records as assigned for Plant and Quality documentation. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions. Coordinates and schedules travel, meetings, and appointments for managers or supervisors. Prepares agendas and schedules for meetings. Maintains office supplies and coordinates maintenance of office equipment.

About the Company The mining industry has steadily become worse at finding new ore deposits, requiring >10X more capital to make discoveries compared to 30 years ago. The easy-to-find, near-surface deposits have largely been found, and the industry has chronically under-invested in new exploration technology, relying on the manual techniques of yesteryear - even as demand accelerates for copper, lithium, and other metals to build electric vehicles, renewable energy, and data centers. KoBold builds AI models for mineral exploration and deploys those models-alongside our novel sensors-to guide decisions on KoBold-owned-and-operated exploration programs. In the six years since founding, KoBold has become by far both the largest independent mineral exploration company and the largest exploration technology developer. Our data scientists and software engineers, who come from leading technology companies, jointly lead exploration programs with our renowned exploration geologists. KoBold has proven its first discovery with materially less capital than the industry average and found one of the best copper deposits ever discovered: the copper is far more concentrated than the global average of copper mines, and this asset alone is expected to generate meaningful revenue for decades. KoBold has a portfolio of more than 60 other projects, each of which has the potential for another high-quality discovery. KoBold is privately held; investors include institutional asset managers T. Rowe Price and Canada Pension Plan Investments; technology venture capitalists Andreessen Horowitz, Breakthrough Energy Ventures, BOND Capital, and Standard Investments; and natural resources companies Equinor, BHP, and Mitsubishi. About the Role KoBold Metals is seeking a proactive and detail-oriented Administrative Group Assistant to support our managers and leadership team. This is an excellent role for someone who loves keeping things organized, thrives in a remote environment, and takes pride in removing friction for others so they can focus on their most important work. You will support day-to-day operations, coordinate logistics, and occasionally assist with in-person tasks for our President in the Brookline, MA area - so living nearby is a plus. We're looking for someone who is resourceful, eager to pitch in wherever needed, and sees no task as too small or unimportant. This role is ideal for a self-starter who enjoys working independently, takes initiative to anticipate needs, and has the drive to make systems run more smoothly. Responsibilities Take administrative and operational tasks off managers' plates so they can focus on their core priorities. Coordinate scheduling for team meetings, offsites, and cross-functional working sessions. Handle expense reporting if requested In-Person Assistance (Brookline, MA) Occasionally support the President with in-person tasks, errands, or document handling. Act as a reliable point of contact for time-sensitive requests that require a local presence. Meeting Preparation & Follow-Up Prepare agendas, gather materials, and ensure meetings are set up for success. Take and distribute notes when needed, track follow-ups, and help keep projects moving forward. Communication & Coordination Be a central hub of information flow - triaging requests, routing updates, and ensuring the right people stay informed. Communicate clearly and quickly in our Slack-first environment. Special Projects Take ownership of ad-hoc projects - big and small - with a solutions-oriented mindset. Continuously look for ways to streamline processes and improve team efficiency. Requirements 3+ years of administrative, group assistant, or operational support experience in a fast-moving environment. Excellent organizational skills with a knack for handling multiple priorities. Comfort with real-time communication tools (Slack preferred) and ability to pick up new systems quickly. Proven ability to work independently, anticipate needs, and take initiative. Professionalism, discretion, and reliability - someone others trust to get things done right. Willingness to become a notary within 3 months of starting (or already certified). Ability to occasionally assist with in-person tasks near Brookline, MA. Preferred Qualifications Reliability: You love making sure nothing slips through the cracks. Flexibility: You're comfortable jumping between tasks and adjusting priorities quickly. Resourcefulness: You figure out how to solve problems, not just spot them. Team Spirit: You see yourself as a partner to managers and colleagues, ready to support wherever needed. Composure: You stay calm, positive, and professional - even when things are moving fast. KoBold Metals is an equal opportunity workplace and an affirmative action employer. We are committed to equal employment opportunity for people of any race, color, ancestry, religion, sex, gender identity, sexual orientation, marital status, national origin, age, citizenship, marital status, disability, or veteran status. This position is full-time, non-exempt. The US hourly pay range for this position is $40 - $45. Location: Remote, based in Boston.

The Schwebel Baking Company is looking for an PT Administrative Assistant who will facilitates the efficient operation of the Plant by performing a variety of clerical and administrative tasks for Quality Assurance.. Duties/Responsibilities: Performs duties as assigned by the QAManager.

The Seasonal Administrative Assistant (January 2026 - April 2026) supports the daily operations of our offices during the traditional tax season and plays a vital part in delivering high-quality service to both external clients and internal staff. The position requires regular use of systems such as GoFileRoom, Firmflow, CCH Axcess Tax, Scan & Autoflow, Safesend, and Suralink to manage documents, monitor return status, and update client records. In addition to these key responsibilities, this position also requires managing communications and maintaining confidentiality and professionalism in all interactions. Seasonal Administrative Assistant - Tax: Specific duties Process tax returns through print and assembly of paper extensions and batch extending returns Ensuring necessary documents are stored in GoFileRoom and updating workflows in Firmflow Utilize scan and autoflow for 1040 and 1041 returns to organize client documents, load documents to Autoflow for processing and validate returns Utilize Firmflow to manage due dates, keeping the information in workflows accurate ensuring a workflow exists for every client & return that is processed Utilize Suralink for client requests and distribution of organizers Provide extended support to the Tax Practice during peak periods, which may include working evenings and weekends as required Knowledge, Skills, and Abilities Working knowledge of Microsoft Office applications (Outlook, Word, Excel and PowerPoint) and Adobe Acrobat including the design and format of documents and worksheets Hands-on experience with office equipment (e.g. scanners and printers) Excellent verbal and written communication skills Strong organization and prioritization skills Ability to multitask and work under pressure Ability to find the underlying cause of errors and assist with resolving those issues Ability to work well in a team environment Professional attitude and appearance Ability to be resourceful and proactive when issues arise Multitasking and time-management skills, with the ability to prioritize tasks Exceptional customer service skills Requirements Education: High school diploma or equivalent Experience: 3-5 years of experience in a professional office environment Prior experience in a CPA firm a plus Travel: < 10% - Travel to offsite team related events and meetings as needed

Rea is a growing Top 100 business advisory & accounting firm providing our clients services in tax, accounting, and business consulting. We have a ‘People First' culture and we focus on our employees' well-being and professional development. With over 400 professionals and locations throughout Ohio, our firm has a culture that respects a work-life balance for our team. We also provide competitive compensation and a robust benefits plan. The Administrative Assistant serves as a brand ambassador with visitors and clients, while also providing support to management team members through administrative tasks. Responsibilities Greet clients, prospective clients and other visitors in a friendly and sincere manner, making them feel comfortable when they visit an office Answer multi-phone properly with warmth and friendliness and route calls to the appropriate person Arrange, review and distribute incoming mail according to specified procedures Coordinate meeting and conference call arrangements, including coordination of rooms, technical resources and catering Scan and save workpapers submitted by clients Draft engagement letters to clients if assigned Format and proofread Financial Statements Process and assemble of tax returns, including paper & electronic methods Assist with preparing monthly billing Processes and mails client invoices Maintain and input client information in the various software programs including CRM, Star, etc. Perform administrative duties such as copying, faxing, and scanning Other administrative duties on an as needed basis Required overtime during high volume periods. Cross trained in other administrative roles Requirements High School Diploma, GED or equivalent required 1-3 years of administrative experience in a professional office environment preferred (prior experience in a CPA firm a plus) Travel as needed for off-site team-related events and meetings Working knowledge of Microsoft Office applications (Outlook, Word, Excel and PowerPoint) and Adobe Acrobat Hands-on experience with office equipment (e.g. printers) Excellent verbal and written communication skills Strong organization and prioritization skills Ability to multitask and work under pressure independently or in coordination with other administrative or management professionals Ability to find the underlying cause of errors and assist with resolving those issues Professional attitude and appearance Ability to be resourceful and proactive when issues arise Multitasking and time-management skills, with the ability to prioritize tasks Exceptional customer service skills Understands and maintains the confidentiality of all information Benefits Rea offers a wide variety of benefits to help support our employees' health, wellness and financial goals. Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Short Term & Long Term Disability Training & Development Wellness Resources Four (4) weeks PTO Twelve (12) paid holidays, of which three (3) are floating holidays Rea is committed to providing equal employment opportunity for all individuals regardless of race, color, religion, sex (including without limitation pregnancy, sexual orientation and gender identity), age, ancestry, military status, national origin, genetic information, disability or other characteristics protected by applicable law. Equal opportunity extends to all aspects of the employment relationship, including but not limited to hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms, conditions or privileges of employment, or any matter directly or indirectly related to employment. Rea does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies without pre-approval from Rea's Talent team. Pre-approval is required before any external candidate can be submitted. Rea will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers.

The Seasonal Administrative Assistant (January 2026 - April 2026) supports the daily operations of our offices during the traditional tax season and plays a vital part in delivering high-quality service to both external clients and internal staff. The position requires regular use of systems such as GoFileRoom, Firmflow, CCH Axcess Tax, Scan & Autoflow, Safesend, and Suralink to manage documents, monitor return status, and update client records. In addition to these key responsibilities, this position also requires managing communications and maintaining confidentiality and professionalism in all interactions. Seasonal Administrative Assistant - Tax: Specific duties Process tax returns through print and assembly of paper extensions and batch extending returns Ensuring necessary documents are stored in GoFileRoom and updating workflows in Firmflow Utilize scan and autoflow for 1040 and 1041 returns to organize client documents, load documents to Autoflow for processing and validate returns Utilize Firmflow to manage due dates, keeping the information in workflows accurate ensuring a workflow exists for every client & return that is processed Utilize Suralink for client requests and distribution of organizers Provide extended support to the Tax Practice during peak periods, which may include working evenings and weekends as required Knowledge, Skills, and Abilities Working knowledge of Microsoft Office applications (Outlook, Word, Excel and PowerPoint) and Adobe Acrobat including the design and format of documents and worksheets Hands-on experience with office equipment (e.g. scanners and printers) Excellent verbal and written communication skills Strong organization and prioritization skills Ability to multitask and work under pressure Ability to find the underlying cause of errors and assist with resolving those issues Ability to work well in a team environment Professional attitude and appearance Ability to be resourceful and proactive when issues arise Multitasking and time-management skills, with the ability to prioritize tasks Exceptional customer service skills Requirements Education: High school diploma or equivalent Experience: 3-5 years of experience in a professional office environment Prior experience in a CPA firm a plus Travel: < 10% - Travel to offsite team related events and meetings as needed