Senior Administrative Assistant jobs at ManpowerGroup

A highly reputable venture capital firm is seeking an Executive Assistant to support a General Partner and the Head of Investor Relations. This role offers the opportunity to work with two successful Executives, providing high-level support across calendars, travel, IR, and firm-wide coordination. We are seeking an experienced, tech-savvy, and diplomatic professional eager to join a collaborative and mission-driven environment with outstanding compensation and benefits. ***This is a hybrid role (in-office 3 days per week in San Francisco; remote 2 days per week, with some flexibility as needed). Responsibilities Manage complex scheduling and heavy calendars, ensuring accuracy and organization at all times, especially during fundraising periods. Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and itineraries. Process expenses and manage reimbursements in a timely manner. Attend meetings, manage logistics, and track action items to completion. Partner closely with the General Partner and Head of IR to ensure seamless communication and execution, including supporting Investor Relations during fundraising activities. Liaise with Personal Assistants managing executive calendars to maintain alignment. Plan and execute executive dinners and events, leveraging strong relationships with restaurants, chefs, and hospitality contacts in the Bay Area. Stay current on the latest and greatest dining spots to support relationship-building. Assist in planning and executing larger firm gatherings, conferences, and special events. Serve as a resourceful problem solver, helping executives prioritize and strategize amidst competing demands. Requirements 5-10 years of experience as an Executive Assistant supporting senior leaders; venture capital, finance or AI/tech background preferred. Proven ability to manage multiple priorities across different teams with diplomacy and professionalism. Highly tech-savvy; comfortable learning and implementing new tools (AI, Notion, Asana, Affinity, G-Suite, etc.). Exceptional organizational skills, with the ability to anticipate needs and maintain efficiency in a fast-paced environment. Strong written and verbal communication skills; ability to keep executives and teams aligned. Excellent relationship-building skills, with the ability to interact effectively with internal and external stakeholders. Team-oriented, self-starter mentality with strong decision-making skills. Compensation & Benefits Salary: $140,000-$160,000 Bonus and Profit Share eligible Outstanding benefits package We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/. Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

A highly reputable venture capital firm is seeking an Executive Assistant to support a General Partner and the Head of Investor Relations. This role offers the opportunity to work with two successful Executives, providing high-level support across calendars, travel, IR, and firm-wide coordination. We are seeking an experienced, tech-savvy, and diplomatic professional eager to join a collaborative and mission-driven environment with outstanding compensation and benefits. ***This is a hybrid role (in-office 3 days per week in San Francisco; remote 2 days per week, with some flexibility as needed). Responsibilities Manage complex scheduling and heavy calendars, ensuring accuracy and organization at all times, especially during fundraising periods. Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and itineraries. Process expenses and manage reimbursements in a timely manner. Attend meetings, manage logistics, and track action items to completion. Partner closely with the General Partner and Head of IR to ensure seamless communication and execution, including supporting Investor Relations during fundraising activities. Liaise with Personal Assistants managing executive calendars to maintain alignment. Plan and execute executive dinners and events, leveraging strong relationships with restaurants, chefs, and hospitality contacts in the Bay Area. Stay current on the latest and greatest dining spots to support relationship-building. Assist in planning and executing larger firm gatherings, conferences, and special events. Serve as a resourceful problem solver, helping executives prioritize and strategize amidst competing demands. Requirements 5-10 years of experience as an Executive Assistant supporting senior leaders; venture capital, finance or AI/tech background preferred. Proven ability to manage multiple priorities across different teams with diplomacy and professionalism. Highly tech-savvy; comfortable learning and implementing new tools (AI, Notion, Asana, Affinity, G-Suite, etc.). Exceptional organizational skills, with the ability to anticipate needs and maintain efficiency in a fast-paced environment. Strong written and verbal communication skills; ability to keep executives and teams aligned. Excellent relationship-building skills, with the ability to interact effectively with internal and external stakeholders. Team-oriented, self-starter mentality with strong decision-making skills. Compensation & Benefits Salary: $140,000-$160,000 Bonus and Profit Share eligible Outstanding benefits package We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/. Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

Our client, a visionary and fast-paced healthcare entrepreneur based in San Francisco, is seeking a highly experienced and tech-savvy Executive Assistant to provide strategic and administrative support to the Founder of a world-class concierge medical practice. This is a unique opportunity for a dynamic EA who thrives in an innovation-forward, fast-moving environment and wants to work at the intersection of healthcare, thought leadership, and cutting-edge technology. The company has a deeply mission-driven and relationship-centered culture with a focus on excellence, discretion, and curiosity. ***This is an in-office role that will have some hybrid flexibility with time, located in San Francisco, CA. Key Responsibilities: Serve as a true strategic partner and right-hand to the Founder, acting as gatekeeper and liaison across all areas of the business Manage a complex and frequently shifting calendar, including daily check-ins, real-time updates, and end-of-day summaries Coordinate extensive domestic and international travel arrangements Partner closely with the Founder's clinical and executive teams to align schedules, priorities, and communications Organize internal meetings, take detailed minutes, and track action items across ongoing projects Build and maintain systems and processes to improve workflows and operational clarity Conduct research and due diligence on individuals, companies, and ideas related to the Founder's projects and partnerships Assist in managing the Founder's digital presence across platforms including LinkedIn, Substack, and Instagram Provide presentation support for high-profile speaking engagements and advisory work Support the execution of curated events, dinners, salons, and immersive retreats Maintain the highest level of confidentiality, professionalism, and adaptability at all times Qualifications: Bachelor's degree required Minimum of 5+ years of experience supporting a C-level executive, ideally in a high-growth, high-performance environment Extremely tech-savvy and systems-oriented; familiarity with tools such as Google Suite, Slack, Signal, WhatsApp, Evernote, Superhuman, LinkedIn, and ChatGPT Proven ability to manage multiple projects, tight deadlines, and evolving priorities with calm and confidence Excellent written and verbal communication skills; professional, concise, and thoughtful in all interactions Emotionally intelligent, curious, and comfortable offering feedback or pushback when appropriate Strong attention to detail and organizational rigor Experience with calendar management, content coordination, and presentation support Familiarity with Salesforce is a plus Comfortable working in-office when the Founder is local and supporting remotely when he travels Willingness to support occasional personal scheduling needs for the Founder Salary Range: $140,000 - $160,000 Competitive benefits including 401(k), robust health coverage. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/. Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

A highly reputable venture capital firm is seeking an Executive Assistant to support a General Partner and the Head of Investor Relations. This role offers the opportunity to work with two successful Executives, providing high-level support across calendars, travel, IR, and firm-wide coordination. We are seeking an experienced, tech-savvy, and diplomatic professional eager to join a collaborative and mission-driven environment with outstanding compensation and benefits. ***This is a hybrid role (in-office 3 days per week in San Francisco; remote 2 days per week, with some flexibility as needed). Responsibilities Manage complex scheduling and heavy calendars, ensuring accuracy and organization at all times, especially during fundraising periods. Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and itineraries. Process expenses and manage reimbursements in a timely manner. Attend meetings, manage logistics, and track action items to completion. Partner closely with the General Partner and Head of IR to ensure seamless communication and execution, including supporting Investor Relations during fundraising activities. Liaise with Personal Assistants managing executive calendars to maintain alignment. Plan and execute executive dinners and events, leveraging strong relationships with restaurants, chefs, and hospitality contacts in the Bay Area. Stay current on the latest and greatest dining spots to support relationship-building. Assist in planning and executing larger firm gatherings, conferences, and special events. Serve as a resourceful problem solver, helping executives prioritize and strategize amidst competing demands. Requirements 5-10 years of experience as an Executive Assistant supporting senior leaders; venture capital, finance or AI/tech background preferred. Proven ability to manage multiple priorities across different teams with diplomacy and professionalism. Highly tech-savvy; comfortable learning and implementing new tools (AI, Notion, Asana, Affinity, G-Suite, etc.). Exceptional organizational skills, with the ability to anticipate needs and maintain efficiency in a fast-paced environment. Strong written and verbal communication skills; ability to keep executives and teams aligned. Excellent relationship-building skills, with the ability to interact effectively with internal and external stakeholders. Team-oriented, self-starter mentality with strong decision-making skills. Compensation & Benefits Salary: $140,000-$160,000 Bonus and Profit Share eligible Outstanding benefits package We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/. Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

Executive Assistant to Co-Founder Our client, a rapidly expanding finance firm, is seeking a polished, dynamic, and highly proactive Executive Assistant to support a Senior Executive. This is a unique opportunity to partner closely with a senior leader at a lean, entrepreneurial firm known for its sharp execution, collaborative culture, and high standards. About the Role This is a high-impact position supporting a busy Senior Execuitve. The role blends classic executive support with operational and cultural contributions to the broader office. You'll serve as a strategic partner managing priorities, anticipating needs, and ensuring smooth day-to-day operations. The ideal candidate is organized, composed, relationship-oriented, and thrives in a fast-paced environment where adaptability is essential. Key Responsibilities Provide comprehensive executive support including calendar management, scheduling, and coordination across time zones Arrange complex domestic and international travel and handle last-minute adjustments Manage expense reporting and related documentation Support light personal tasks such as appointments, home vendor coordination, and occasional personal travel Serve as back-up Office Manager, ensuring smooth functioning of the Palo Alto office when needed Assist with office-wide initiatives, internal events, and meeting logistics Contribute to Board-related support, including material preparation and coordination Act as a liaison between the executive and internal/external partners, ensuring timely and professional communication What You Bring 5+ years of EA experience in the Finance industry Bachelor's degree preferred Strong interpersonal skills with the ability to build trust quickly Outgoing, professional presence with excellent judgment and discretion Highly adaptable, resourceful, and solutions-oriented Comfortable with on-site requirements and occasional after-hours responsiveness Compensation & Benefits Base salary: $130,000-$140,000 Strong annual discretionary bonus potential Full benefits If you're a polished, relationship-driven EA who enjoys being indispensable to both an executive and a growing team, this role offers the chance to make a meaningful impact in a high-performance environment. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

A highly reputable venture capital firm is seeking an Executive Assistant to support a General Partner and the Head of Investor Relations. This role offers the opportunity to work with two successful Executives, providing high-level support across calendars, travel, IR, and firm-wide coordination. We are seeking an experienced, tech-savvy, and diplomatic professional eager to join a collaborative and mission-driven environment with outstanding compensation and benefits. ***This is a hybrid role (in-office 3 days per week in San Francisco; remote 2 days per week, with some flexibility as needed). Responsibilities Manage complex scheduling and heavy calendars, ensuring accuracy and organization at all times, especially during fundraising periods. Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and itineraries. Process expenses and manage reimbursements in a timely manner. Attend meetings, manage logistics, and track action items to completion. Partner closely with the General Partner and Head of IR to ensure seamless communication and execution, including supporting Investor Relations during fundraising activities. Liaise with Personal Assistants managing executive calendars to maintain alignment. Plan and execute executive dinners and events, leveraging strong relationships with restaurants, chefs, and hospitality contacts in the Bay Area. Stay current on the latest and greatest dining spots to support relationship-building. Assist in planning and executing larger firm gatherings, conferences, and special events. Serve as a resourceful problem solver, helping executives prioritize and strategize amidst competing demands. Requirements 5-10 years of experience as an Executive Assistant supporting senior leaders; venture capital, finance or AI/tech background preferred. Proven ability to manage multiple priorities across different teams with diplomacy and professionalism. Highly tech-savvy; comfortable learning and implementing new tools (AI, Notion, Asana, Affinity, G-Suite, etc.). Exceptional organizational skills, with the ability to anticipate needs and maintain efficiency in a fast-paced environment. Strong written and verbal communication skills; ability to keep executives and teams aligned. Excellent relationship-building skills, with the ability to interact effectively with internal and external stakeholders. Team-oriented, self-starter mentality with strong decision-making skills. Compensation & Benefits Salary: $140,000-$160,000 Bonus and Profit Share eligible Outstanding benefits package We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/. Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

Our client is seeking a professional, detail-oriented Executive Assistant to provide dedicated support to their leadership team. The ideal candidate will demonstrate exceptional organizational skills, strong communication, and a proactive approach to anticipating needs in a fast-paced, dynamic environment. This role requires someone poised, polished, and capable of managing a wide range of executive-level responsibilities with discretion and efficiency. *Onsite in San Francisco, CA* Key Responsibilities: Provide comprehensive administrative and logistical support to executives, including calendar management, scheduling, and travel coordination. Serve as the primary point of contact for internal and external communications, ensuring a professional and timely response. Prepare and edit correspondence, meeting materials, reports, and presentations. Coordinate high-level meetings and events, including catering, logistics, and follow-up actions. Maintain confidentiality and handle sensitive information with the utmost discretion. Track and follow up on key action items, ensuring deadlines are met and priorities stay on track. Liaise with clients, partners, and vendors in a polished and professional manner. Anticipate needs and take initiative to create efficiencies and improve processes. Requirements: 2-4 years of experience as an Executive Assistant supporting senior leadership in a corporate or high-end hospitality environment. Exceptional written and verbal communication skills. Strong attention to detail with the ability to manage multiple priorities simultaneously. Highly proactive and solutions-oriented, with excellent judgment and discretion. Proficiency in Microsoft Office Suite, email platforms, and scheduling tools. Confident, professional demeanor with a warm and approachable presence Salary Range: $110,000 - $120,000 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

A highly reputable venture capital firm is seeking an Executive Assistant to support a General Partner and the Head of Investor Relations. This role offers the opportunity to work with two successful Executives, providing high-level support across calendars, travel, IR, and firm-wide coordination. We are seeking an experienced, tech-savvy, and diplomatic professional eager to join a collaborative and mission-driven environment with outstanding compensation and benefits. ***This is a hybrid role (in-office 3 days per week in San Francisco; remote 2 days per week, with some flexibility as needed). Responsibilities Manage complex scheduling and heavy calendars, ensuring accuracy and organization at all times, especially during fundraising periods. Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and itineraries. Process expenses and manage reimbursements in a timely manner. Attend meetings, manage logistics, and track action items to completion. Partner closely with the General Partner and Head of IR to ensure seamless communication and execution, including supporting Investor Relations during fundraising activities. Liaise with Personal Assistants managing executive calendars to maintain alignment. Plan and execute executive dinners and events, leveraging strong relationships with restaurants, chefs, and hospitality contacts in the Bay Area. Stay current on the latest and greatest dining spots to support relationship-building. Assist in planning and executing larger firm gatherings, conferences, and special events. Serve as a resourceful problem solver, helping executives prioritize and strategize amidst competing demands. Requirements 5-10 years of experience as an Executive Assistant supporting senior leaders; venture capital, finance or AI/tech background preferred. Proven ability to manage multiple priorities across different teams with diplomacy and professionalism. Highly tech-savvy; comfortable learning and implementing new tools (AI, Notion, Asana, Affinity, G-Suite, etc.). Exceptional organizational skills, with the ability to anticipate needs and maintain efficiency in a fast-paced environment. Strong written and verbal communication skills; ability to keep executives and teams aligned. Excellent relationship-building skills, with the ability to interact effectively with internal and external stakeholders. Team-oriented, self-starter mentality with strong decision-making skills. Compensation & Benefits Salary: $140,000-$160,000 Bonus and Profit Share eligible Outstanding benefits package We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/. Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

Our client is located in Morris County, NJ. They are looking for an EA to support a C-Suite member of their firm. Responsibilities: coordinate meetings, and plan travel for C-Suite Executive Manage appointment calendars, coordinate meetings, review mail, as directed monitors budget and responds as appropriate Process and manage confidential material and information with a high level of discretion Oversee and assist in email and written communications Participate in creative brainstorming meetings for new projects Requirements: Bachelors degree is highly preferred 5+ years of experience as an executive or administrative assistant Strong familiarity with Microsoft Office Suite, including Outlook Based on experience, the salary range is $90-120k.

A boutique financial services firm in Downtown Manhattan is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a Director of IT. This is a newly created role designed to enhance efficiency, streamline operations, and serve as a key liaison across the firm's IT function. The ideal candidate thrives in a fast-paced environment, has excellent communication and follow-up skills, and enjoys building structure around complex workflows. This position offers broad exposure across IT operations, budgeting, vendor management, and project coordination. This position offers quality of life hours - 9am-6pm. Responsibilities: Executive & Departmental Support Manage and prioritize the IT Director's calendar, email inbox, meetings, and daily workflow Serve as the central point of contact for the IT department, ensuring timely follow-up on requests from partners and staff Maintain departmental logs and continuously monitor open items for resolution Budgeting, Purchasing & Vendor Administration Assist with IT budgeting, financial planning, and ongoing expense tracking Oversee IT purchasing, contracts, subscriptions, and renewals Maintain a calendar of renewal dates, expirations, deadlines, and deliverables Track orders, invoices, and coordinate closely with the firm's bookkeeping team Operations, Reporting & Asset Management Maintain accurate and up-to-date IT department records, reports, inventory lists, and asset management databases Support IT projects and initiatives, including administrative tasks, documentation, and budget coordination Assist with the preparation of presentations, meeting materials, and departmental reporting General Administrative Support Order supplies, support software/hardware coordination, and help manage incoming IT equipment Provide high-level administrative support as needed to ensure smooth day-to-day operations Assist with any additional IT or office-related tasks as required Qualifications: Bachelor's degree, preferred 5+ years of administrative experience, ideally in professional services or a fast-paced corporate setting Strong organizational skills with exceptional attention to detail Ability to manage multiple priorities and communicate effectively across teams Tech-savvy with a comfort level working alongside IT leadership Proactive, reliable, and able to follow through without heavy supervision Base Salary: $75k- $85k plus bonus and benefits The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives. If this particular role isn't the ideal fit, please feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated! Advice Personnel *Celebrating 40 years as New York's trusted boutique executive recruiting & staffing firm

Role: Executive Assistant to CEO (Temp-Hire) Company: Confidential | UHNWI Schedule: Monday-Friday, 7:30 AM - 4:30 PM PT (Must be available 24/7 for urgent needs) Pay Rate: $60.00/hour Start Date: ASAP - Must be immediately available and not currently in a full-time role About the Role: We're partnering with a high-powered, multifaceted CEO leading ventures across private equity, oil & mining, and liquor industries. We're seeking a polished and proactive Personal Assistant/Executive Assistant who can seamlessly support both the CEO's personal and professional worlds. Key Responsibilities: Executive Assistant Duties: Manage complex calendars and coordinate meetings across multiple ventures Organize domestic and international travel arrangements, including detailed itineraries Process expenses, track receipts, and handle reimbursements Draft correspondence and assist with preparation of documents and reports Communicate with investors, internal teams, and external stakeholders Ensure follow-through on meetings, tasks, and special projects What They're Looking For: Experience supporting a high-level CEO, UHNW individual, family office/startup Highly responsive, thick skinned, discreet, and unflappable under pressure Excellent calendar and travel management skills Clear communicator who can anticipate needs and take initiative Comfortable working with ambiguity and adapting on the fly About Us: Career Group is a premier, recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/ .

Hawthorne Lane is a recruiting firm in Washington, DC that partners with PR/communications firms, consulting firms, trade associations, corporations and nonprofits. Temporary positions can help you get your foot in the door with these types of organizations and more! Temporary roles can also be a short term fit for those in transitional periods, before going back to school, relocating, or waiting on a security clearance! No matter the reason, our recruiters are passionate about matching your needs with a role you will love, in the short term for temporary positions, or longer term for temporary to hire, or direct-hire positions. Currently, we are looking for dynamic candidates with prior administrative and problem-solving skills. Key Responsibilities: Executive Assistants: Manage Executive's schedules, correspondence and projects in accordance with shifting needs and priorities. Front Office Coordinator: Perform gatekeeper duties while managing communication between your staff and clients. Customer service focused and dependable. Administrative Assistant: Provide indispensable support to your team by managing calendars, preparing correspondence, and planning events. Research Assistant: Support research studies, gather and analyze data, and present your findings to a team of professionals. Project Assistant: Guide projects from start to finish by managing the budget, implementing a strategic plan, and meeting important project milestones. Why You'll Love Working Here: Companies offer endless learning opportunities. Fun and lively work culture. Competitive hourly rates and opportunities for direct hire employment. What We're Looking For: Skills. A minimum of one (1) year of administrative or office experience. Inquisitive. You want a job that will challenge you and teach you useful skills along the way. Service oriented. You'd take on any task that would help your team accomplish their goals. Professional and formal. You know how to compose business emails and letters. Computer savvy. You are an expert in MS Office. Team player. You are willing to take on new tasks to further the office initiative. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

As the Executive Assistant for this Washington, DC-based association, you will provide administrative support to executives and manage a range of high-level projects and event coordination. This mid-sized association seeks a highly organized, adaptable professional who thrives in a fast-paced environment and enjoys working closely with senior leadership. If you possess advanced professional etiquette, effective organizational skills, and are seeking an opportunity to work alongside leadership that invests in support staff, send your resume today! Key Responsibilities: Manage the executives' calendar and daily schedule, including all meetings and engagements. Assist with planning and executing both small- and large-scale events, ensuring no detail is overlooked. Prepare briefing materials for key meetings with members. Review, edit, and manage documents to ensure accuracy before distribution; transcribe and input information into internal databases. Handle all travel arrangements, itineraries, and transportation for executive travel. Track and complete expense reporting procedures. Track meeting action items, monitor project deadlines, manage budgets, review documents, and compile research reports. Ensure client contact information is accurately updated and maintained in internal databases. Serve as a key liaison for the leadership team, interfacing with external stakeholders and managing ad hoc requests. Why You'll Love Working Here: Offers paid overtime and complimentary parking. Provides 100% employer-paid health and dental insurance, employee wellness benefits, a competitive 401(k) plan, PTO, and commuter benefits. What We're Looking For: Proven experience. You have at least three years of Executive Assistant experience in a high-profile setting. Experience in government relations or on Capitol Hill is a strong plus! Meticulous and self-sufficient. You have an eye for detail and can manage tasks independently while ensuring nothing falls through the cracks. Exceptional communicator. You thrive in collaborative environments, maintaining professionalism while engaging with executives, colleagues, and external stakeholders. Agile and resourceful. You're a quick thinker who excels at juggling multiple priorities, adapting to changing needs, and keeping projects on track. Team-oriented and reliable. You work well within a dynamic team, stepping in where needed and adjusting your approach to best support leadership. Poised professional. Your experience working with high-level executives has honed your ability to navigate demanding environments with confidence and discretion. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Role: Executive Assistant to CEO (Temp-Hire) Company: Confidential | Ultra-High-Net-Worth Individual (UHNWI) Schedule: Monday-Friday, 7:30 AM - 4:30 PM PT (availability 24/7 for urgent needs required) Pay Rate: $60.00/hour Start Date: ASAP - Immediate availability required; candidates must not be currently in a full-time role About This Role: We are seeking a highly organized and proactive Executive/Personal Assistant to provide seamless support to a dynamic CEO overseeing multiple ventures. This role blends professional and personal support, requiring discretion, adaptability, and a service-oriented mindset. The ideal candidate thrives in fast-paced environments, anticipates needs, and ensures smooth daily operations, helping the CEO focus on strategic priorities. Key Responsibilities: Executive Support: Manage complex calendars and coordinate meetings across multiple ventures Organize domestic and international travel arrangements, including detailed itineraries Process expenses, track receipts, and support reimbursement procedures Draft correspondence, prepare documents, and assist with reports Communicate professionally with internal teams, external partners, and stakeholders Ensure follow-through on meetings, tasks, and special projects Qualifications: Experience supporting senior executives, UHNW individuals, or family office environments Highly responsive, discreet, and able to maintain composure under pressure MUST HAVE experience booking complex travel Strong calendar and travel management skills Clear communicator with the ability to anticipate needs and take initiative Comfortable navigating ambiguity and adapting quickly to changing priorities About Us: Career Group is a premier, recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

Executive Assistant to the Chief Operating Officer Full-Time / Permanent Role - Midtown Manhattan, NYC HQ Our client, a well established and fast-growing luxury brand management firm based in Midtown Manhattan, is seeking an Executive Assistant to support their Chief Operating Officer. This full-time, on-site role offers the opportunity to work directly with a key member of the C-suite in a dynamic environment. This role is ideal for a candidate with a proven track record of supporting senior executives. You'll serve as a strategic partner to the COO, managing critical priorities, ensuring operational efficiency, and maintaining strong communication across the organization. This is a full-time, permanent position - offering excellent benefits, bonus as well as company stock in the firm. Core Responsibilities Provide high-level administrative and operational support to the COO, including complex calendar management, scheduling, and prioritization Act as a liaison between the COO and internal/external stakeholders, handling all communications with professionalism and discretion Draft, edit, and manage executive-level correspondence, reports, and internal communications Track cross-functional projects, key deliverables, and action items to ensure seamless execution Coordinate domestic and international travel arrangements and detailed itineraries Process expense reports and handle time-sensitive administrative requests Qualifications Hands on experience supporting a C-suite executive in a fast-paced, professional environment Exceptional communication skills (written and verbal) with executive presence and professionalism Strong organizational abilities with the capacity to manage multiple priorities High degree of discretion and sound judgment when handling confidential matters Tech-savvy and proficient in Microsoft Office and other business platforms Calm under pressure, proactive, and solutions-focused What's Offered: Annual bonus Equity participation / Significant shares of Company Stock 401K with employer match Comprehensive medical, dental, and vision insurance Generous PTO and paid holidays Exceptional team culture with long-term growth opportunity

A firm in Greenwich, CT is seeking a full-time Executive Assistant to members of the c-suite. This role will have hybrid flexiblity. Responsibilities: Calendar management for executives. Communicate between executives, internal, and external partners. Assist in preparing reports and presentations. Assist with organizing company meetings and events. Other Ad-hoc projects to assist with office needs. Qualifications: Bachelor's degree or equivalent experience 5+ years of experience as an Executive Assistant Experience in professional services Experience supporting a C-Level executive preferred The annual base salary range is $115,000 to $170,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

The MedTech organization is seeking an MedTech Administrative Business Partner/Executive Assistant to support the Chief Medical & Scientific Officer and two additional leaders. This role provides core administrative support including complex calendar management, domestic/international travel coordination, expense reporting, and event/onsite logistics. This is a hybrid role requiring 3 in-office days per week (2+ days in San Bruno, 1+ day in South San Francisco). The ideal candidate is proactive, highly organized, adaptable, and operates with a collaborative, “one-team” mindset. Responsibilities: Calendar Management Proactively manage complex calendars across time zones. Schedule meetings with adequate prep/travel time and resolve conflicts. Respond promptly to scheduling requests. Optimize long- and short-term calendar planning. Recommend improvements for leadership time allocation. Expense Management Execute travel- and incidental-related expense activities. Complete expense reports in compliance with T&E policies. Approve expense reports for team members. Review/process invoices and submit purchase orders. In-Person Meeting Coordination Handle logistics for internal/external meetings. Book conference rooms and arrange catering. Confirm attendee lists and meeting room readiness. Prepare meeting materials (agendas, decks). Assist with note-taking as needed. Plan team dinners or activities. Travel Management Coordinate domestic and international travel for leaders. Arrange pre-travel requirements (visas, passports, tech support, cultural considerations). Remain available during travel to resolve issues. Prepare travel agendas and handle post-travel documentation. Team Event / Onsite Management Plan and execute team offsites, summits, and internal/external events. Must-Have Skills: Extensive administrative support experience, Prior administrative experience supporting medical executives-particularly Chief Medical Officers, or Scientific Officers or similar leadership-is strongly preferred. Strong multi-calendar and cross-time-zone scheduling skills. Excellent written and verbal communication (email + Slack). Proficiency in gSuite (Gmail, Calendar, Meet, Docs, Sheets, Slides). Experience with Concur, Expensify, or similar expense management tools. Familiarity with Egencia or comparable corporate travel booking platforms. Highly organized, detail-oriented, and adaptable in fast-changing environments. Strong prioritization and time-management skills. Professional, courteous, and collaborative interpersonal style. Ability to work independently and with cross-functional teams. Effective problem-solving and ability to handle ad-hoc tasks. Comfort working under tight deadlines and fast-paced conditions. Desired: Experience working in Big Tech or enterprise-scale Health AI platforms. Education: Bachelor's degree or equivalent exp. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Ankit Email: *************************** Internal Id: 25-54295

Are you a proactive, high-performing Executive Assistant looking for your next long-term home? If you thrive in a fast-paced environment, love being the right hand to an executive, and enjoy wearing many hats to help drive success, this could be your next home! Come be part of a premier specialty subcontractor known for an outstanding company culture, amazing benefits and a reputation that speaks for itself! Govig - Your #1 full-service recruiting firm, your access to the best opportunities available, is seeking an Executive Assistant for the largest commercial subcontractor in the Southwest. About the company. Founded in 1984, our client is a specialized contractor with operations across 7 western states known for quality workmanship, exceptional performance, and unparalleled client satisfaction. As an Employee Stock Ownership Plan (ESOP) company, our client has built their reputation over several decades on providing outstanding solutions and the highest quality work on every project. About the position. The Executive Assistant will serve as a key point of contact, both internally and externally, and will play a critical role in ensuring the executive's time is optimized, priorities are managed, and key initiatives are executed with precision. This role requires strong judgment, discretion, and the ability to thrive in a fast-paced environment. Responsibilities will include, but are not limited to: Serve as a trusted partner, maintaining confidentiality and professionalism in all situations Manage the VP's calendar, including scheduling meetings, site visits, travel arrangements, and time blocks. Coordinate and schedule recurring one-on-one meetings with team members to foster communication and feedback. Prioritize appointments based on urgency and relevance. Record approved direct report vacation time on the VP's calendar for visibility. Maintain consistent daily communication with the VP to review priorities and address urgent matters. Draft, review, and manage executive correspondence including emails, reports, and memos. Monitor incoming communications and flag critical messages requiring the VP's immediate attention. Organize and coordinate internal and external meetings, ensuring all materials and agendas are prepared in advance. Arrange catering for meetings and events, considering dietary preferences and requirements. Record detailed meeting minutes and track follow-up items to ensure completion by designated deadlines. Assist in monitoring project timelines, deliverables, budgets, and key milestones. Prepare routine status updates and executive-level reports highlighting progress, concerns, and next steps. Support data collection and analysis to aid executive decision-making. Assist in tracking departmental budgets and maintaining accurate financial records. Collect and organize credit card receipts for monthly reconciliation. What you need. To be a hero in this organization, the Executive Assistant will have: 3-5 years of experience in administrative support, ideally supporting senior executives Excellent written and verbal communication Time management & organization Attention to detail Strong problem-solving abilities Tech-savvy - proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint), Google Workspace, and scheduling software Have we sparked your interest? Ignite your career and apply today for a confidential conversation!

The Executive Administrative Assistant is responsible for executive-level administrative support to Department Chairs, and Vice Presidents within the organization and must use independent judgment and authority to execute projects and maintain workflow. The incumbent will work as part of team and demonstrate superior organization skills, strong interpersonal and communication skills, and attention to detail proficient Microsoft application skills (Word, Excel, and PowerPoint) and be highly flexible and adaptable. Responsibilities: • Independently performs high level technical and administrative work supporting executive level personnel and the division or unit he/she is responsible for. • Serves as a project manager for a variety of special projects; conducts special studies and analyses and makes recommendations to resolve organizational, procedural and system problems. • Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, supplies inventory, and office layout. • Implements changes independently for areas of responsibility. For issues outside responsibility, makes recommendations and, following managerial review, implements changes. • Uses software applications to research and prepare documents and presentations. Collects, analyzes, and manages data. • Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting. • Screens incoming email, mail, and telephone calls to assign priority, route as needed, identify additional resources needed to address and/or respond to the communication. • Independently plans and executes events, activities, and meetings. • Assists with creation, preparation, and distribution of materials to be presented to all levels of organizational staff. • Reads, research, and routes correspondence while maintaining security and confidentiality of highly sensitive information. • Communicates directly, and on behalf of the Executive, on all matters related to the Executive's initiatives and areas of responsibility. • Develops and maintains relationships with all internal and external customers. Serves as a "gatekeeper" to the Executive to help manage and protect his/her time. • Records meeting discussions by attending meetings and recording key discussions and conclusions. • Performs other duties as assigned. Qualifications: Required • Associate degree or equivalent relevant work experience. 3-5 years of experience in a business office with a strong emphasis on database management and customer service. • Knowledge of Microsoft Office, PowerPoint, and Excel. • Ability to organize and think independently. Excellent interpersonal skill Preferred • B.A. degree or business equivalent and 5 years business experience. Competencies/Performance Expectations: • Please refer to Performance (Standard/Leadership) Competencies. • Exceptional interpersonal skills, including the ability to establish and maintain effective relationships with patients, physicians, management, staff, other departments, vendors, and other customers. • Demonstrated customer service skills, including the ability to use appropriate judgment, independent thinking and creativity when resolving customer issues. • Ability to effectively handle challenging situations. • Ability to balance multiple priorities. • Excellent verbal and written communication skills. • Ability to use personal computers and select software applications. • Ability to analyze data for decision making purposes. • Strong computer skills, including Microsoft Office, Outlook, and database entry. • Ability to maintain a high degree of confidentiality. • Ability to adapt to changes in work environment, delays, or unexpected events. • Demonstrates attention to detail and monitors own work for accuracy. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Warm Regards, Recruiter Name: Praveen Kumar Designation: Associate Team Lead Internal Job ID: 25-54553