Senior Administrative Assistant jobs at ManpowerGroup - 2303 jobs

A prestigious foundation is looking for an Executive Assistant to support their President. This is a wonderful opportunity for a sharp, hard-working, and organized candidate who can act as a true right hand for the executive and their team. Compensation commensurate with experience $120-140k range (including base/bonus) + fully paid benefits, unlimited PTO, 401k match The office is in Midtown West, NYC and the organization operates on a hybrid schedule, in office 4 days/week - one day work from home. Hours: 9a-6p - flexible as needed during busy times and 24/7 mentality Flexible to work onsite at events in the evenings a few times/year Key Responsibilities: Manage the President's calendar in addition to attention to the team's calendar, scheduling appointments and meetings, and coordinating travel arrangements. Liaise with the Board, grantees, partners and other stakeholders to ensure smooth communication and collaboration. Manage and track correspondence. Coordinate and manage logistics for Foundation events, including venue, catering, and guest list management. Support the team in project management, including tracking progress and ensuring timely completion of tasks. Manage expenses and liaise with the Finance team to ensure timely tracking of expenses. Liaise with IT support, when needed, to help troubleshoot. Provide general support to the Foundation team as needed. Personal assistant tasks including contract management, medical payments, insurance coordination, trip planning, and expense payment. Requirements: Bachelor's degree required. 3+ years of experience supporting a senior executive. Requires a high degree of foresight and attention to detail - able to juggle a constantly evolving schedule, flag conflicts before they arise, and ensure the executive's time is used effectively. Strong communication skills, both written and verbal. Ability to work independently and take initiative in addition to working well with a team. Ability to multitask and prioritize tasks effectively.Resourceful, able to find a way to make things happen. Tech savvy with an eye toward continuously improving processes and efficiency. Highly proficient in Office 365 and other relevant software. Familiarity with database management is a plus. Familiarity with event management and planning. Discretion and professionalism when handling confidential information. Experience managing domestic and international travel. Experience in family offices, non-profits, and foundations is a plus. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early

Job Title: Senior Executive Assistant Pay Rate Range: $45-$47/hr. Negotiable based on years of experience Global Financial Firm located in New York, NY has an immediate contract opportunity for an experienced Senior Executive Assistant This role is fully onsite. ****Video/ f2f interviews are required prior to all offers. The Senior Executive Assistant enables the Head of Investor and Rating Agency Relations to optimize their day and operating rhythm by providing comprehensive administrative support including complex calendar management, meeting coordination, e-mail monitoring, task tracking, etc . The individual directly supports the Head of IR and works closely and/or supports the Business Execution team as well as individuals across Finance and Client. We are seeking a highly organized and proactive Senior Executive Assistant who is incredibly detail-oriented and able to operate, and problem solve independently. The individual must be approachable, collaborative and self-motivated. The individual must be able to operate in a fast-paced, complex environment and able to gain an understanding of team and stakeholders' priorities and the impact on their managing calendars and other items. Responsibilities: Ensure seamless administrative operations, handle sensitive tasks with discretion, and provide high-level support in a fast-paced environment. Manage complex calendar day-to-day and align schedule with Head of IR's preferences and priorities, along with a strong sense of urgency and understanding of business objectives and timelines. Resolve conflicting requests independently based on knowledge of business and other priorities. Serve as the point of contact for internal and external stakeholders, ensuring timely communication and information flow to both Head of IR, Business Execution team, and direct reports. Work closely with the Business Execution team as well as individuals across Finance and Client to prepare Head of IR with detailed agendas, presentations, and documents as well as follow up on key action items. Manage all aspects of appointments/meetings (in-person, virtual, and hybrid), including monitoring attendance, requesting, reviewing, and attaching materials (presentations, speaking notes, etc.) as well as logistics (e.g., meeting rooms, catering, restaurants/venue reservations, technology, printing, etc.). Organize and execute executive events, including offsite meetings and investor/analysts' engagements, ensuring all logistics are handled efficiently. Prepare, reconcile, and track expense reports through Travel and Entertainment Expense system; review expense reports of others for review and sign-off. Coordinate travel arrangements and develop detailed trip schedule/itinerary, including local meetings, flights, hotels, passports/visas, ground transport, meals, and appointments. Collect various requests (e.g., meetings, actions, follow-ups, etc.) by engaging and corresponding with individuals and appropriately collate and track independently. Build relationships and coordinate with other Executive Assistants; serve as backup support when required. Order supplies and process invoices through Procure to Pay system. Qualifications: Proven and significant experience supporting senior C-Level executives with a complex calendar and diverse set of priorities and stakeholders, preferably within a large and complex organization. Exceptional organizational multitasking and problem-solving skills. Critical thinking skills and ability to work and problem-solve proactively and independently. Prioritization and workload management skills, including the ability to prioritize tasks in a fast-paced environment. Excellent verbal and written communication skills, including experience communicating with senior-level executives. Self-motivated and detail-oriented with excellent organizational skills. Highly proficient in Microsoft Office (Outlook, Teams, OneDrive, PowerPoint, Word, and Excel) and Adobe Pro. Strong business acumen and ability to learn business/functional priorities and timelines. Able to connect dots and translate to their own work. Strong discretion and confidentiality. Education: Bachelor's/University degree or equivalent experience.

ANSER enhances national and homeland security by strengthening public institutions. We provide thought leadership for complex issues through independent analysis, and we deliver practical, useful solutions. ANSER values collaboration, integrity, and initiative and we are client focused in all that we do. Because we were established for the purpose of public service and not for profit, we measure our success in the impact of our service. Position Summary ANSER is seeking an Executive Assistant to serve within NRO. In this role you will serve as a strategic partner and gatekeeper and primary point of contact for leadership while managing intricate calendars, coordinating high-level meetings, and handling sensitive communications for multiple executives. You will manage competing priorities while facilitating travel logistics, preparing executive-level presentations, and providing routine administrative support to Government staff. Day-to-Day Responsibilities: Manage all aspects of senior executive daily agenda Coordinate meetings, travel arrangements, and event planning Manage confidential information and communications Prepare reports, presentations, correspondence, and read- ahead material for Senior Executives Submit visitor, facilities, IT, travel, vehicle, supplies, and other requests Complete personnel actions to include updating org charts and maintaining office phone tree Manage onboarding support to include managing suite access and office security groups Oversee office-level award tracking and communication for deadlines and submission status Support Tracking Information and Enterprise Response (TIER) actions to include: assigning actions to appropriate personnel, following-up on open/pending actions, coordinating responses in a clear, organized manner for senior management review, and providing status reports;' Facilitate travel arrangements and process travel accountings for Senior Leaders receive, prioritize, and prepare Senior Executive actions ensuring document corrections are performed in a timely manner summarize correspondence, highlight key issues, and follow up to ensure timely response Prepare and review various correspondence for Senior Executive signature and ensure compliance with NRO correspondence guidelines support visitors to include communicating security clearances, submitting badge requests, and escorting to required locations disseminate schedules to appropriate staff and stakeholders Independently interact with various DoD and IC agencies to coordinate complex executive meetings and conferences and complete required travel actions Maintain and update the BPO Records Management Plan Research and prepare background information on topics and meeting attendees Provide administrative support to Government leads/Program Managers for assigned actions, including calendar management, and travel Track and monitor ongoing projects and initiatives, as directed Required Qualifications: Active Top Secret / Sensitive Compartmented Information (TS/SCI) clearance with Counterintelligence (CI) Polygraph. Bachelor's Degree Minimum of 8 years of experience and/or 5 years direct experience with the NRO, DoD or IC. Advanced proficiency and knowledge of Microsoft Office Products and standard applications Exceptional organizational and time management capabilities Exceptional, polished communication (verbal, written, and interpersonal) skills Proven experience using discretion and professionalism when handling sensitive information Desired Qualifications: Proficiency in the use of NRO unique applications (NRO Account Action Process (NAAP), Correspondence Template (CORRtemp) Tool, and TIER. Superior ability to adapt to a rapidly changing work environment while maintaining flexibility Strategic thinking and decision-making capabilities Unparalleled ability to multitask and prioritize effectively; and A knack for anticipating needs and proactively solve problems. Bachelor's degree In compliance with the Americans with Disabilities Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with ANSER, please call ************ or e-mail ******************** ANSER is proud to be an Equal Opportunity Employer. We seek individuals from a broad variety of backgrounds with varying levels of experience who have a desire to do meaningful work. We recruit, employ, train, compensate, and promote regardless of race, color, gender, religion, national origin, ancestry, disability, age, veteran status, sexual orientation, or any other characteristic protected by law.

LHH is partnering with a nonprofit organization to identify a highly skilled Senior Executive Assistant to provide high-level support to a top executive in a fast-paced, high-visibility environment. This is a temp-to-hire opportunity for a proactive, organized, and discreet professional who thrives on anticipating needs and keeping leadership ahead of the curve. The Senior Executive Assistant will serve as a trusted partner to the executive, collaborating closely with senior leadership, internal stakeholders, and external partners. This is a role for someone who enjoys variety, excels at problem-solving, and has a passion for mission-driven work. Schedule: Monday-Friday, 9:00 AM-6:00 PM, with occasional evening/weekend availability Work Model: Hybrid, 2 days onsite Temp-to-Hire | Hybrid | $40-$45/hr (temp) | Estimated Conversion: $85K-$95K Key Responsibilities Manage and prioritize a complex, high-volume calendar with multiple stakeholders Act as a liaison between internal teams and external partners, including board members, donors, and collaborators Provide hands-on support for meetings, events, and high-profile engagements Prepare schedules, agendas, briefing materials, and follow-ups Coordinate logistics for meetings, speaking engagements, and events Arrange domestic travel and accommodations Process expenses and maintain accurate financial records Draft correspondence and conduct research as needed Organize and maintain key documents and filing systems Support board meetings, including preparation and day-of coordination Assist with special projects and other duties as assigned Qualifications & Experience Bachelor's degree or equivalent experience 5+ years supporting senior or C-level executives preferred Exceptional written and verbal communication skills High level of discretion and ability to handle confidential information Proficiency in Microsoft Office and comfort learning new systems Highly organized, with the ability to manage multiple priorities seamlessly Calm, adaptable, and solutions-oriented in a fast-paced environment Strong interpersonal skills with a service-oriented mindset Interest in or alignment with nonprofit or mission-driven work Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ********************************************

Our client in Downtown Houston is seeking a highly experienced, discreet, and exceptionally organized Executive Assistant to support one of the firm's Managing Partners. This is a rare opportunity to work in a long-term, trusted partnership with a senior leader who values professionalism, loyalty, and balance. This is a dual Executive Assistant / Personal Assistant role, requiring a high level of trust, precision, and proactive support across both professional and personal matters. The Managing Partner entrusts this individual with the seamless management of his business and personal life. Key Responsibilities Own and manage a complex calendar with precision, including coordination of private travel, major events, and competing priorities Proactively manage and respond to emails on behalf of the Managing Partner with tact, sound judgment, and professionalism Coordinate extensive domestic and international travel (business and personal), end-to-end, without the use of a travel agency Serve as a primary liaison and ambassador to high-profile stakeholders, building trusted relationships with senior executives, investors, board members, and industry leaders Draft, edit, and manage correspondence on behalf of the Managing Partner Prepare high-quality presentations, reports, and meeting materials using PowerPoint, Excel, and Word Manage personal financial matters, including paying bills and overseeing expenses for two residences Schedule business and personal dinners, meetings, and engagements Attend select meetings and events to capture key takeaways, track action items, and ensure follow-through Maintain meticulous records and documentation across all responsibilities Uphold the highest level of confidentiality while handling extremely sensitive personal and business information This role is built on trust, honesty, and integrity-the most critical attributes for success. You are someone who: Has significant, proven experience supporting senior executives or partners Is calm under pressure and does not get flustered easily Is highly organized, detail-oriented, and methodical Is emotionally steady, drama-free, and easy to work with Exercises sound judgment and discretion at all times Is polished, professional, and confident when interacting with external stakeholders Can be relied upon to manage sensitive information with absolute confidentiality Takes pride in being dependable, friendly, capable, and thorough

At Accenture Federal Services, nothing matters more than helping the US federal government make the nation stronger and safer and life better for people. Our 13,000+ people are united in a shared purpose to pursue the limitless potential of technology and ingenuity for clients across defense, national security, public safety, civilian, and military health organizations. Join Accenture Federal Services, a technology company and part of global Accenture, to do work that matters in a collaborative and caring community, where you feel like you belong and are empowered to grow, learn and thrive through hands-on experience, certifications, industry training and more. Join us to drive positive, lasting change that moves missions and the government forward! **You Are:** The IAM Configurator/Administrator Associate Director plays a critical role in the implementation and ongoing support of the Network Operations Center (NOC) and Security Operations Center (SOC) by managing and optimizing identity and access management systems. This position is responsible for designing, implementing, and maintaining robust IAM solutions that ensure secure and efficient access to NOC and SOC tools, systems, and data. The IAM Configurator/Administrator works closely with various teams to align IAM practices with operational needs and security requirements. This IAM Configurator/Administrator role is crucial for ensuring secure and efficient access to NOC and SOC resources while maintaining a strong security posture. The position requires a blend of technical expertise in IAM technologies, understanding of security principles, and the ability to balance security requirements with operational needs in a dynamic environment. **The Work:** + Develop and maintain the IAM strategy for NOC and SOC environments + Align IAM solutions with overall security policies and compliance requirements + Implement and manage processes for user provisioning, modifications, and deprovisioning + Develop automated workflows for identity lifecycle management + Ensure timely and accurate updates to user access rights based on role changes + Configure and manage role-based access control (RBAC) for NOC and SOC systems + Implement least privilege and separation of duties principles + Design and maintain access policies for various user groups and roles + Troubleshoot authentication issues and optimize user experience - Administer and optimize directory services (e.g., Active Directory, LDAP) + Manage directory synchronization between on-premises and cloud environments + Implement and manage (Privilege Access Management) PAM solutions for NOC and SOC environments + Configure secure access methods for privileged accounts + Configure, maintain, and optimize IAM tools and platforms + Perform regular updates and patches to IAM systems + Troubleshoot IAM-related issues and implement solutions + Collaborate with system administrators to resolve integration challenges + Create and maintain documentation for IAM procedures and policies **Here's What You Need:** + Bachelors degree Years of Experience: 8-12 + 5-12 years of experience in cybersecurity operations, security tools administration, or a related field. + Hands-on experience with SIEM/SOAR platforms (e.g., Splunk, QRadar, LogRhythm, ArcSight, Sentinel, Cortex XSOAR, or others). + Experience in configuring and optimizing use cases, correlation rules, and playbooks. + Proficiency in troubleshooting and managing issues related to data collection, analysis, and reporting. + Strong understanding of security and network protocols, data flow, and integration of security tools. + Familiarity with scripting and automation languages (e.g., Python, PowerShell) for creating custom scripts and integrations. + Knowledge of compliance requirements and best practices for SIEM/SOAR configurations. **Bonus Points If:** + Analytical Skills: + Ability to conduct gap analysis to identify areas for improvement in the NOC and SOC operating environments. + Strong analytical and problem-solving skills to assess and enhance security processes. + Communication and Collaboration: + Strong ability to document and prepare evidence for security audits. + Excellent communication skills to work effectively with NOC, SOC, and cross-functional IT teams. + Ability to translate technical findings into actionable recommendations for non-technical stakeholders. + Additional Skills: + Knowledge of compliance frameworks such as NIST, ISO 27001, or others. + Familiarity with dashboard creation and real-time monitoring for security events. + Proven track record of process improvement and driving efficiency in security operations. + Relevant certifications such as CISSP, CISM, CISA, CompTIA Security+, or IAM-specific certifications (e.g., Certified Identity and Access Manager (CIAM), Okta, SailPoint, or Microsoft Certified: Identity and Access Administrator Associate) **The Extras:** + US Citizenship Required + The ability obtain and maintain a Secret clearance As required by local law, Accenture Federal Services provides reasonable ranges of compensation for hired roles based on labor costs in the states of **California, Colorado, Hawaii, Illinois, Maryland,** **Massachusetts,** **Minnesota, New Jersey, New York, Washington, Vermont, the District of Columbia, and the city of Cleveland** . The base pay range for this position in these locations is shown below. Compensation for roles at Accenture Federal Services varies depending on a wide array of factors, including but not limited to office location, role, skill set, and level of experience. Accenture Federal Services offers a wide variety of benefits. You can find more information on benefits here. (********************************************************************* We accept applications on an on-going basis and there is no fixed deadline to apply. The pay range for the states of California, Colorado, Hawaii, Illinois, Maryland, Massachusetts, Minnesota, New Jersey, New York, Washington, Vermont, the District of Columbia, and the city of Cleveland is: $186,300-$360,800 USD **_What We Believe_** _As a company wholly dedicated to serving the US federal government, we bring together the best talent to help reinvent how federal agencies operate and deliver greater value for their mission and the American people. We have an unwavering commitment to creating a culture in which all our people are respected, feel a sense of belonging, and have equal opportunity. As a business imperative, every person at Accenture Federal Services has the responsibility to create and sustain a culture where everyone feels welcomed and included. This is grounded in our core values and our experience that hiring and developing great people who reflect different perspectives, experiences, and backgrounds is key to driving innovation and delivering the results that our clients and the country count on._ **_Equal Employment Opportunity Statement_** _We believe that no one should be discriminated against because of their differences. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law. Our rich diversity makes us more innovative, more competitive, and more creative, which helps us better serve our clients and our communities. For details, view a copy of the Accenture Federal Services Equal Opportunity Policy Statement. (**************************************************************************** _Accenture Federal Services is an Equal Employment Opportunity employer. Additionally, as an Affirmative Action Employer for Veterans and Individuals with Disabilities, Accenture Federal Services is committed to providing veteran employment opportunities to our service men and women._ **_Requesting An Accommodation_** _Accenture Federal Services is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed. If you are hired by Accenture Federal Services and require accommodation to perform the essential functions of your role, you will be asked to participate in our reasonable accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodations once hired._ _If you_ **_ _** _are being considered for employment opportunities with Accenture Federal Services and need an accommodation for a disability or religious observance during the interview process or for the job you are interviewing for, please speak with your recruiter._ **_Other Employment Statements_** _Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States._ _Candidates who are currently employed by a client of Accenture Federal Services or an affiliated Accenture business may not be eligible for consideration._ _Job candidates will not be obligated to disclose sealed or expunged records of conviction or arrest as part of the hiring process._ _The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Additionally, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company's legal duty to furnish information._ _California requires additional notifications for applicants and employees. If you are a California resident, live in or plan to work from Los Angeles County upon being hired for this position, please click here (********************************************************************************* for additional important information._

Executive Assistant III Seattle, WA-98121 6 months Fully onsite Schedule: 40 hours. 9am-5pm Number and Type of Interviews: 1 Virtual, 1 in-person. Interviewing with HM and chief of staff. Job Description We are seeking a highly motivated and customer obsessed Executive Assistant to support the Vice President of Business Intelligence and Transaction Risk. This is an important area for us requiring strong focus and execution. The role will be responsible for a high volume of tasks including complex calendar management and scheduling, effectively prioritizing amidst a flood of information and requests ensuring appropriate level of urgency is given, monitor/track VPs meetings, priorities and emails and act as proxy when necessary, manage travel and expenses and all administrative support functions for this office. This role is also responsible for managing multiple tasks and action items (documentation, follow up and preparation) for the VP ensuring appropriate and timely action on deliverables. Qualifications: Successful candidates will possess the ability to complete a high volume of tasks and projects with little to no guidance, have impeccable attention to detail, make smart and timely decisions, and react with appropriate levels of urgency to situations and events that require quick response or turnaround. The ideal candidate will also have exceptional verbal and written communications skills, and the ability to switch gears at a moment's notice. High levels of integrity and discretion in handling confidential information is a must and a high degree of professionalism in dealing with senior professionals inside and outside the company is required. At least two years of college required, Bachelors degree preferred. This position requires 5-7 years of experience supporting senior management (VPs, Senior VPs or CEOs) and excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools. Intake call notes: 5-7 years experience. This EA will be overlooking 1 executive's Calendar, travel (domestic and international), events (catering no more than 20-50). Could be supporting 1-2 directors, expense reports (easy to learn). BACHELORS REQUIRED Candidate Requirements Degree/certification: Bachelor's Leadership Principles: none she can think of. Performance indicators: Responsive on slack and email. SLAs

As the Executive Assistant (EA), you will provide high-level, confidential, and proactive administrative, operational, and project support to the Global Vice President of People Experience. This role acts as critical liaison between the VP, the People Experience leadership team, C-Suite executives, the Board of Directors, and external shareholders. Additionally, this role must possess strong business acumen, exercise sound judgement and discretion regarding highly sensitive and confidential HR matters, and anticipate the needs of a fast-paced, strategically focused executive. As a premier consulting and technology firm, alliant is focused on providing solutions to help businesses transform and thrive. alliant offers six distinctive service lines to our clients. This role is within our People Experience (HR) department, supporting all service lines across the organization. Responsibilities: Executive Support and Calendar Management: Proactively manage and maintain the VP's dynamic calendar, prioritizing inquiries and meeting requests based on strategic business goals and urgency, while skillfully resolving scheduling conflicts across multiple time zones. Serve as the primary point of contact, screening and routing internal and external communications (email, phone, correspondence). Draft, proofread, and edit high-quality professional correspondence, reports, and presentations on behalf of the VP. Coordinate all aspects of domestic and international travel logistics (flights, accommodations, ground transportation, detailed itineraries) and efficiently process and reconcile expense reports. Organize, coordinate, and ensure the seamless execution of Executive Committee, Board, and People Experience Leadership Team meetings, including preparing and distributing pre-read materials, defining agendas, arranging catering/logistics, and accurately documenting key decisions and action items. Support the business needs of the team reporting to the VP. Confidential HR and Project Management Handle highly sensitive and confidential matters related to executive compensation, organizational design, labor relations, employee relations issues, and performance reviews with impeccable discretion and integrity. Assist the VP in preparing materials for the Board of Directors and various governance committees, ensuring all documentation is accurate and compliant with relevant regulations. Manage administrative components of critical HR projects, such as annual talent reviews, succession planning processes, and large-scale HR technology implementations (e.g. Workday enhancements). This includes data collection, report generation, and tracking project milestones. Department and Office Coordination Establish and maintain robust electronic and manual filing systems to ensure quick and confidential access to critical documents, policies, and historical records. Facilitate smooth communication and collaboration between the VP's office and the various departments within People Experience and cross functional groups. Assist in maintaining current and accurate organizational charts and reporting structures. Coordinate Birthday/Anniversary celebrations as well as team lunches/dinners. Coordinate setting up workstations for newly hired People Experience team members; ensure work areas are clean/ready and have all applicable office equipment (monitors, office supplies, etc.). Ensure the People Experience department area remains clean and professional in appearance, especially when client sponsored events are occurring in the building. Lead the People Experience team in office-related competitions. Ensure meeting rooms are prepared with supplies and technology is properly working; partner with IT to resolve IT issues in a timely manner. Order supplies for the team as needed. Qualifications: Preferred bachelor's degree in business administration, Human Resources, or related field Preferred 5-7 years of experience supporting a C-Suite or Executive Level Officer, preferably within a large, global organization. Prior experience in Human Resources, Legal, or Finance is highly desirable Proven ability to handle highly confidential and sensitive information with absolute integrity and professionalism Advanced proficiency in Microsoft Office Suite. Prior experience with Workday is a plus Exceptional written and verbal communications skills, including the ability to draft executive-level correspondence and synthesize complex information into clear, concise reports Superior organizational skills with a meticulous attention to detail and a demonstrated ability to manage and triage multiple competing priorities under tight deadlines A proactive, solutions-oriented mindset with the ability to anticipate needs, foresee potential conflicts, and solve complex problems independently Preferred working knowledge of core HR processes and terminology (Talent Acquisition, Total Rewards, Performance Management) Ability to work collaboratively in a fast-paced environment High sense of urgency with the ability to meet deadlines and changing priorities Receptiveness to performance feedback within a team environment is essential Preferred candidate should reside or relocate to Houston alliant offers a comprehensive compensation and benefits package including 100% employer paid medical /dental premiums for single coverage for certain options, 401(k) matching, PTO, company provided life insurance and disability, onsite gym and group exercise classes, paid covered parking, daily allowance for onsite café and Starbucks, and more! Do Work That Matters. alliant

Hawthorne Lane is a recruiting firm in Washington, DC that partners with PR/communications firms, consulting firms, trade associations, corporations and nonprofits. Temporary positions can help you get your foot in the door with these types of organizations and more! Temporary roles can also be a short term fit for those in transitional periods, before going back to school, relocating, or waiting on a security clearance! No matter the reason, our recruiters are passionate about matching your needs with a role you will love, in the short term for temporary positions, or longer term for temporary to hire, or direct-hire positions. Currently, we are looking for dynamic candidates with prior administrative and problem-solving skills. Key Responsibilities: Executive Assistants: Manage Executive's schedules, correspondence and projects in accordance with shifting needs and priorities. Front Office Coordinator: Perform gatekeeper duties while managing communication between your staff and clients. Customer service focused and dependable. Administrative Assistant: Provide indispensable support to your team by managing calendars, preparing correspondence, and planning events. Research Assistant: Support research studies, gather and analyze data, and present your findings to a team of professionals. Project Assistant: Guide projects from start to finish by managing the budget, implementing a strategic plan, and meeting important project milestones. Why You'll Love Working Here: Companies offer endless learning opportunities. Fun and lively work culture. Competitive hourly rates and opportunities for direct hire employment. What We're Looking For: Skills. A minimum of one (1) year of administrative or office experience. Inquisitive. You want a job that will challenge you and teach you useful skills along the way. Service oriented. You'd take on any task that would help your team accomplish their goals. Professional and formal. You know how to compose business emails and letters. Computer savvy. You are an expert in MS Office. Team player. You are willing to take on new tasks to further the office initiative. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Executive Assistant - Alternative Investments - Boston, MA We are seeking a polished and detail-oriented Executive Assistant to join an elite investment management firm in Boston, MA. This role will provide high-level administrative support to multiple individuals across various departments, with responsibilities including complex calendar management, coordination of domestic and international travel, and preparation of meeting materials. The ideal candidate will have 1-2 years of administrative experience, preferably within the investment management or financial services industry, and thrive in a fast-paced, professional environment. This is a 6+month contract-to-hire position that will pay $27-33/hr (depending on experience) within a 40-hour workweek. This position is required to be onsite 4 days per week in their Boston office. Responsibilities: Provide proactive and efficient calendar management, ensuring optimal scheduling and time allocation via MS Outlook. Coordinate complex domestic and international travel arrangements and detailed itineraries. Manage end-to-end logistics for internal and external meetings across multiple stakeholders. Prepare and produce high-quality, detail-oriented materials, including client reports, presentation decks, and meeting preparation packets. Handle day-to-day administrative tasks, such as managing incoming mail, maintaining filing systems, and preparing expense reports. Support various projects, including coordination of special events and hosting external visitors. Cultivate and maintain strong, collaborative relationships with internal teams and external partners. Perform additional administrative and project-related duties as assigned. Qualifications: Bachelor's degree in Administration, Business, or related field required. 1-2 years of administrative experience within a professional services environment. Prior experience in the investment management industry is strongly preferred. Exposure to global business contexts, whether through professional or personal experience, is highly valued. Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint). Exceptional attention to detail, a high standard of work quality, and a commitment to accuracy. Strong organizational skills with the ability to manage multiple priorities and meet deadlines. Proactive, solution-oriented mindset with the ability to anticipate needs and address challenges independently. Demonstrated professionalism, reliability, discretion, and sound judgment. Ability to remain flexible and composed in a fast-paced environment, including managing last-minute changes. If you are interested in learning more about this opportunity, please email your resume to Olivia at *********************.

We are currently seeking candidates for an Executive Assistant at a global asset management co. located in Downtown, Boston, MA, 02109. The ideal candidate will have 2+ years of administrative experience in a fast-paced administrative support role in the financial services/asset management industry. This is a temporary role (est. 8+ months) and will pay between $30.00 and $33.00 per hour (based on relative work experience) within a 40-hour work week. Candidate must be very professional and able to manage time extremely well and meet numerous deadlines each day. On-site 4 days per week. Starts February 2, 2026 Responsibilities Administrative support and client service for assigned Executive/Team Global calendar management Coordinate logistics for internal and external meetings Coordinate domestic and international travel arrangements Meeting preparation including gathering and distributing materials Take meeting notes Create presentations, charts, and spreadsheets for meetings Manage filing system and expense reporting Assist in day-to-day operations Assist in projects Qualifications Bachelor's degree Minimum of 2+ years of administrative experience in fast paced administrative support role in the financial services/asset management industry (preferred) Proficient Microsoft Office skills (Word, Excel, PowerPoint, and Outlook); experience with Adobe Acrobat preferred A team player with a positive attitude Excellent communication skills, both written and oral Thoroughness, attention to detail and accuracy Ability to work independently and as part of a team For immediate consideration, interested and qualified please send an updated resume in a Word document to: ******************* Key terms: administrative assistant, office administrator, executive assistant, office manager, calendar management

We are currently seeking candidates for an Executive Assistant opportunity with a global investment firm based in Boston, MA. The Executive Assistant will be responsible for proactive calendar management, coordinating domestic and international travel, preparing reports and presentations, and providing additional support as needed. The ideal candidate will have 2+ years of administrative experience, preferably in financial services. This is an 8+ month contract opportunity, paying between $27-$33 / hour (depending on experience) This role supports a hybrid work model (4 days onsite, 1 day remote). Responsibilities: • Manage complex and ever-changing calendars across multiple time zones, coordinating meetings and resolving scheduling conflicts proactively. • Arrange and manage detailed domestic and international travel, including itineraries, accommodations, and expense reporting. • Prepare meeting materials, client presentations, and daily team packets; collaborate with guest speakers and internal stakeholders. • Oversee logistics for meetings and events, including room scheduling, catering, and technology setup. • Partner with administrative peers and senior leadership to ensure seamless communication and workflow across departments. • Provide additional support as needed. Qualifications: • Bachelor's degree required. • 2+ years of administrative experience in a professional services environment; investment management or financial services experience preferred. • Advanced proficiency in Microsoft Office Suite and comfort with learning new systems and tools. • Strong attention to detail and organizational skills with the ability to manage competing priorities. • Excellent communication, interpersonal, and problem-solving abilities. • Professional presence, discretion, and a collaborative mindset. • Flexible and adaptable with a positive, proactive attitude. For immediate consideration, interested and qualified candidates should send their resume to Jackson at ********************.

MAU is hiring an Executive Assistant in Augusta, GA. As an Executive Assistant, you will provide high-level administrative and personal support to an executive, including scheduling, communications, travel coordination, and task management. This is a direct-hire opportunity. Shift Information Monday-Friday Required Education and Experience Proven experience supporting executives or professionals in an administrative capacity Proficiency with Microsoft Office Suite Strong written and verbal communication skills Preferred Education and Experience Experience with basic accounting or finance-related administrative tasks General Requirements Excellent time management and ability to meet deadlines Strong organizational and multitasking skills Proactive approach and ability to self-direct High level of professionalism and interpersonal skills Computer literacy, including digital file organization and maintenance Ability to manage sensitive and confidential information Essential Functions Provide administrative support by drafting emails, memos, and communications on behalf of the executive Manage calendars, appointments, and prioritize high-sensitivity tasks Coordinate and communicate with contacts on financial tasks and travel logistics Perform basic accounting and finance-related duties Schedule and organize meetings, send reminders, and arrange catering as needed Answer and route phone calls in a courteous and professional manner Arrange complex travel plans, including itineraries, agendas, and documentation Support day-to-day administrative and scheduling needs for the executive Working Conditions Private, in-person work environment located in Augusta, GA Direct one-on-one collaboration with the executive Physical Demands Ability to sit and use a computer for extended periods Occasional light lifting of office materials or documents MAU Workforce Solutions is an innovative global company with extensive experience providing solutions for success in staffing, recruiting, technology and outsourcing to our clients, employees, and applicants. Headquartered in Augusta, GA since 1973, MAU is a family and minority-owned company offering better processes and better people to create efficiencies and greater profits for our clients. Our relationships with world-class companies, our training programs and our culture of family allow MAU to offer better results, better jobs, and better lives to those who work with us. All Applicants must submit to background check and drug screening Disclaimer: This job description is not designed to be a complete list of all duties and responsibilities required of the position EOE

One of our clients is looking for an Executive Assistant in Lansing, MI. This is a short term contract with extensions. Job Title : Executive Assistant Duration : 01 Week with possible extension Pay Range : $20.49 - $23.01/hr. Job Description Executive and Administrative Support - Provide administrative support for the Associate Vice President (AVP) in routine and with special projects. Prioritize requests made to the AVP including meeting requests, scheduled appointments and communications. Demonstrate the ability to work under pressure at times and to handle a wide variety of activities and confidential matters with the utmost discretion. Essential Duties: Assign work to student employee Manage divisional office physical space including ensuring that supplies are available for the divisional office staff, the office is clean, and the office is provided needed services on a daily basis. Schedule, manage and prioritize the AVP's daily calendar. Analyze, prioritize, and manage the AVP's workflow including reading and evaluating incoming memos, submissions, and reports to determine their significance and plan their distribution. Screen telephone calls; respond, refer or forward callers to the appropriate parties, as necessary. Prepare and submit responses to correspondence containing routine inquires. Conduct research, compile data, and prepare papers, financial statements or reports for consideration and presentation by the AVP or others. Engage with Conference Services and other staff to coordinate and support various events/activities throughout the year. Assist with events, administrative functions and perform other duties as assigned to include data entry. Prepare documents and spreadsheets using all MS Office applications Edit documents and finalize draft documents. Compose letters, email, and other written communications. Required Qualifications: Associate's Degree from regionally accredited college or equivalent combination of education and experience. Demonstrated progressively responsible administrative or executive support experience. Demonstrated experience using a wide array of technology for office administration. Demonstrated excellent verbal and written communication skills. Demonstrated progressive leadership and/or administrative responsibilities. Preferred Qualifications: Knowledge of MS Office applications and other technical applications employed by the college. Excellent communication skills with internal and external stakeholders. Excellent ability to communicate information effectively and confidentially. Ability to lead and support staff in accomplishing many tasks in a short period of time. Ability to act as a resource and effectively lead staff in fulfilling various objectives and tasks. Ability to be flexible for a variety of situations that will best serve the Division and the institution.

WHO WE ARE Breakaway Group is a premiere entertainment and music festival multimedia company. We have the largest independent touring music festival in North America, spanning 14 cities over 9 months. With a focus on underserved markets, Breakaway is bringing a premium 2-day EDM/Pop festival experience with an always-changing lineup of top artists to where consumers live, work, and play. THE ROLE Breakaway is seeking a highly organized, proactive, and resourceful Executive Assistant to support the CEO Office, working closely with the CEO, CRO, and occasionally the Chief of Staff. This role requires a detail-oriented individual with exceptional communication skills, strong multitasking abilities, and a high level of discretion. The Executive Assistant will be instrumental in maintaining smooth day-to-day operations, managing complex schedules, supporting administrative needs, and ensuring seamless coordination across key executive functions. The ideal candidate thrives in fast-paced environments and has experience supporting multiple senior leaders simultaneously. They should demonstrate strong judgment, adaptability, and an ability to anticipate needs before they arise. Experience in the live entertainment or broader entertainment industry is highly preferred, along with familiarity navigating social media and handling confidential information with care. Requirements RESPONSIBILITIES: Provide executive-level administrative support to the executive team, including calendar management, travel arrangements, and meeting coordination. Act as the primary point of contact between the executives and internal/external stakeholders, ensuring professional and timely communication. Maintain and manage the CEO's social media presence, including drafting posts, engaging with followers, and ensuring a consistent professional brand across platforms. Prepare reports, presentations, and correspondence on behalf of the executive leadership team. Organize and maintain confidential files, documents, and records. Manage special projects, ensuring timely execution and effective coordination across teams. Screen calls, emails, and other communications, prioritizing and responding as necessary. Handle expense reports, budgeting, and invoicing related to the executives' offices. Coordinate logistics for board meetings, leadership meetings, and company events. Conduct research and compile data as needed to assist with strategic decision-making. Anticipate the executives' needs and proactively address administrative challenges. Perform other duties and tasks as assigned to support the efficiency of the executive office. QUALIFICATION: Experience: 3-5+ years of experience in an executive administrative role, supporting senior-level executives and supporting multiple stakeholders. Education: Bachelor's degree preferred but not required. Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, and project management tools. Organizational Skills: Strong ability to multitask, prioritize, and meet deadlines. Communication: Excellent verbal and written communication skills. Confidentiality: Ability to handle sensitive and confidential information with discretion. Problem-Solving: A proactive approach to anticipating needs and solving problems efficiently. Professionalism: High level of integrity, professionalism, and adaptability. Social Media: Must have experience managing social media accounts, creating content and engaging with followers. Benefits Flexible work environment (Monday & Friday - WFH, Tuesday, Wednesday & Thursday - In Office) Comprehensive medical, dental, and vision insurance 401K plan with employer matching Paid Vacation Plans Select festival attendance Growth opportunities

Administrative Assistant 100% on site Columbia, SC If you're a proactive individual with excellent communication skills and a knack for keeping things running smoothly, this is the perfect opportunity for you! What You'll Do * Provide general administrative support to executives and team members * Schedule appointments, meetings, and travel arrangements * Answer phone calls, take messages, and direct inquiries * Organize and maintain office filing systems * Prepare reports, presentations, and correspondence * Assist with office management tasks and keep the workplace running efficiently * Handle incoming and outgoing mail and deliveries * Assist with special projects and other ad-hoc duties as needed What We're Looking For * 1-3 years of administrative or office support experience * Strong organizational skills and attention to detail * Excellent written and verbal communication skills * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) * Ability to prioritize tasks and manage time effectively * Friendly, approachable attitude and a strong sense of professionalism * Ability to handle confidential information with discretion * Self-starter with the ability to work independently and as part of a team If you're looking for a role where your contributions truly matter and you enjoy working in a fast-paced, supportive setting, this is the job for you! Apply today by submitting your resume!! Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Administrative Assistant #2224 Bishop & Company is looking for an Administrative Assistant to provide support for the System Operations division of an established utility company. Candidates will ensure accurate, timely, and efficient operations whil Admin Assistant, Administrative Assistant, Operations, Technology, Staffing, Support

A dynamic real estate company is seeking an Administrative Assistant role based in Chicago, IL. This position offers a competitive salary range of $50,000-$57,000, along with a comprehensive benefits package that includes 401(k) matching, health, dental, and vision insurance, AD&D and LTD coverage, a Health Savings Account (HSA), and paid time off (PTO). Responsibilities of the Administrative Assistant: Serve as the first point of contact for the property management office by greeting visitors, responding to walk-in inquiries, and assisting tenants with service requests such as access fobs, fitness center access, and conference room reservations. Communicate with tenants, vendors, and internal teams by phone and email to research, coordinate, and resolve requests or issues in a timely and professional manner. Support the Property Manager with administrative and financial functions, including preparing and maintaining tenant lease abstracts, coordinating move-ins and move-outs, tracking maintenance and cleaning requests, assisting with tenant billing, monitoring accounts receivable and payable, coding invoices in the Avid Payables System, and assisting with annual budget preparation. Manage vendor-related activities by assisting with contract preparation, tracking expiration dates, coordinating service providers such as janitorial and landscaping vendors, reviewing Certificates of Insurance for compliance, and maintaining records in the Alliant COI portal. Support tenant relations and property operations by planning tenant appreciation events, participating in property inspections and compliance audits, distributing security and life safety plans, coordinating fire drills and training, maintaining electronic property documentation, and completing additional duties as assigned by the Property Manager. Qualifications of the Administrative Assistant: Strong understanding of customer service principles and best practices Excellent verbal and written communication skills Ability to resolve sensitive tenant and vendor matters professionally Proven problem-solving skills with the ability to propose effective solutions Ability to manage multiple priorities and meet deadlines General knowledge of budgeting, financial statements, accounts payable, and accounts receivable Proficiency in Microsoft Word, Excel, and Outlook Active Real Estate License preferred but not required B-2

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Greet visitors, handles incoming calls and performs general administrative duties. May also assist other administrative staff with overflow work, including word processing, data entry and internet research tasks. Takes messages for department personnel. Provides callers with company information as needed. May also assist with other clerical duties such as mail sorting and overnight packages. Professional customer-service approach is expected. Excellent verbal and written communication skills are required. Qualifications Entry-mid level experience Can-do attitude Approachable and customer service oriented Detail oriented Strong ability to multi-task Responsible and able to work independently