Senior Administrative Associate jobs at Univ. Of Texas Cancer Ctr. - 28 jobs

Job Posting Title: Senior Administrative Associate * --- Hiring Department: Educational Leadership and Policy * --- All Applicants * --- Weekly Scheduled Hours: 40 * --- FLSA Status: Non-Exempt * --- * --- Expected to Continue * --- Location: UT MAIN CAMPUS * --- Job Details: General Notes The university provides employees a competitive benefits package that includes health insurance (premiums covered 100% for full-time benefits-eligible employees), retirement plans, and paid leave, in addition to other programs and services. For more details, please see: ****************************************** and ******************************************************* ' Purpose This position will provide high-level administrative and transactional support to the Department of Educational Leadership and Policy, which includes the Education Research Center, with a customer service emphasis as a staff team member in a large academic department. Ensure consistent application of all departmental, University, and UT systems policies and procedures. Responsibilities * Procurement, Purchasing, & Payments: Responsible for Department and ERC purchasing, procurement, and payments, researcher access fees. Order and process Department-related expenses in a timely manner. Serve as the Department's ProCard holder. Request, collect, and upload receipts to UT Box for reconciliation. Responsible for creating payment vouchers (VP1, VP2, and VPE documents). Process Official Occasion Expense Forms as appropriate. Serve as department representative for contract processing in ContractsPlus. Travel: Serve as the Department's coordinator for faculty, student, and visitor travel and ERC faculty and staff. Create VE5 documents in DEFINE prior to travel and create VP5 travel reimbursement documents. Work with the Accountant to ensure accurate processing. * Document and Request Management: Review, evaluate, and prepare incoming documents and ensure proper routing prepare transmittal documents, set up documents for signature complete file set-up and data entry create project status reports, and perform follow-up. Manage FERPA review requests. Manage proposal, extension, and amendment submissions, and researcher onboarding and project and researcher closeouts. Track and document data files each researcher is allowed to access. Routed researcher documents needing signatures through DocuSign. Coordinate with COE HR for any HR needs. * Website, Audit & Inventory: Update documents on the ERC website and send to the IT Coordinator to update the website. Monitor website for accuracy. Annual downloads from the state agency websites. Provide all necessary/requested documentation for the yearly audit. Maintain the ERC equipment inventory database. Track ERC assets, including WORQ Space reports, computer equipment inventory, and computer replacement schedule. Coordinate annual inventory with the Senior Admin Manager and prepare the report for submission. Other related duties as assigned. * Scheduling: Add researchers to the Google Calendar VM use. Keep track of training requirements and expiration, IRB dates, and project expiration. Track when payments need to be invoiced. Schedule FERPA reviews and by what date the reviews need to be completed. * Events Coordination: Assist in the coordination of events and meetings and logistics for department meetings and events (including new student orientation, semester receptions, retirement receptions, guest lectures, faculty recruiting, etc.). Additional tasks: Assist the Senior Administrative Manager with tasks and projects as needed. Support other Department Administrative Office staff and ERC faculty and staff by assisting with various projects. Other related duties as assigned. * Room Reservations: Responsible for assisting individuals with reserving ELP classrooms for non-class-related events. Maintain ELP-controlled classrooms and spaces to keep them ready for academic use. Inventory: Assist Senior Administrative Manager with departmental equipment inventory. Front Office: Serve as the first point of contact for ELP visitors when work study staff is not present. Answer the department's main line and direct calls to other offices or staff, and greet the public. Responsible for office supplies and keeping the lobby and kitchen tidy. Required Qualifications Bachelor's degree and five years of experience at the Administrative Associate level, or high school graduation or GED, and five years of clerical experience, including one year of experience at the Administrative Assistant level. Strong interpersonal and problem-solving skills. Excellent oral and written communication skills. Ability to work independently and as part of a team. Ability to interact and maintain productive working relationships with a diverse population of faculty, staff, and students, and maintain a positive and professional demeanor. Ability to assess workload, prioritize tasks, and meet deadlines to successfully manage concurrent projects for multiple areas with accuracy. Experience with MS Office suite. Ability to learn quickly and be flexible. Experience arranging events. Experience taking ownership of projects and seeing them through to successful completion. Ability to undertake and complete tasks with minimal supervision and exhibit individual initiative in meeting the functions of the position. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Experience using UT mainframe accounting system and FRMS. Salary Range $55,000+ depending on qualifications Working Conditions * May work around standard office conditions with repetitive use of a keyboard at a workstation. Required Materials * Resume/CV * 3 work references with their contact information; at least one reference should be from a supervisor * Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. * --- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. * --- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. * --- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. * --- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. * --- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. * --- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. * --- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: * E-Verify Poster (English and Spanish) [PDF] * Right to Work Poster (English) [PDF] * Right to Work Poster (Spanish) [PDF] * --- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Senior Administrative Associate * --- Hiring Department: Department of Mexican American and Latino/a Studies * --- All Applicants * --- Weekly Scheduled Hours: 40 * --- FLSA Status: Non-Exempt * --- * --- Expected to Continue * --- Location: UT MAIN CAMPUS * --- Job Details: General Notes What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see: ****************************************** and ******************************************************** For more information about the College of Liberal Arts, please visit: ******************************** Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit: ************************************************************************************* For more information on college staff professional development, please visit: ************************************************************************** Purpose Serves as the primary customer service, financial, and administrative point of contact for the unit and stakeholders within and outside the University. Responsibilities * Manage and process financial needs of unit, such as front-end expense approval, invoice review and payment, contracts, purchases, and overall expense management, including budget monitoring and forecasting, reallocation, and financial reporting. Review invoices for purchases of goods and services, confirm receipt, and process and approve payment vouchers. Serve as the procurement officer, including using the various methods for purchasing equipment, goods, and services. Create, authorize, and verify all internal requisitions for accuracy, account numbers, and compliance with purchasing rules. Gather and organize appropriate documentation ensuring compliance with state, local, and grant accounts. Liaise with central UT Accounting and other appropriate university departments as needed. Manage two different databases to track executed contracts, authorizations, payments, renewals, mailings and other activities. Serve as unit ProCard holder, including purchasing and reconciliation. * Provide administrative support to leadership on tasks such as curriculum vitae maintenance; email correspondence; meeting scheduling, planning, note-taking, and follow-up; calendar management; unit communications; presentation materials; and administrative coordination of unit programs and initiatives. Manage day-to-day tasks including telephone and visitor reception, managing inquiries, requests, and accommodations with executive-level professionalism. Plan and prepare for visits from official guests. Coordinate employee and staff travel logistics including travel arrangements, travel authorizations, and reimbursements while adhering to university travel policies. Coordinate travel arrangements for guests, including airfare, rental car, and lodging arrangements, honoraria, and any reimbursements, etc. Process travel cash advances for university employees and assists with reconciliation process. * Serve as the primary human resource partner and process staff and student appointments, including recruitment, support to hiring committee, appointment processing, new employee onboarding and separations, and personnel records maintenance. Hire, supervise and evaluate student employees. * Coordinate annual fellowship and scholarship opportunities including application intake, committee coordination, review, notification, and processing. * Use appropriate tools (e.g., files, databases) to organize and track a variety of unit information and maintain unit records, including publication certification, mailing/contact lists, trainee records, research affiliate appointment records, unit sponsorships, equipment inventory, and unit activity records. * Establish and document standard operating procedures for routine/repeatable activities; stay up-to-date on College/University policies and procedures; ensure easy access to policy and procedural information for staff through communication and documentation. * Provide support for special events, conferences, trainings, workshops, public speaking engagements, and related functions. Required Qualifications * Clerical experience, including one year at either the Administrative Assistant or the Administrative Associate level with a High School Diploma or GED: At least 7 years * Clerical experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level with a Bachelor's Degree: At least 3 years * A demonstrated high level of proficiency in the use of document and budget preparation software, including Adobe Acrobat Professional and Microsoft Office (Word, Excel). * Demonstrated ability to: communicate (written and verbal) and interact skillfully with staff and faculty; work both as a team member and independently without continuous supervision; work with overlapping projects and with sensitive and confidential information; adapt to a dynamic and deadline-driven, customer service-oriented environment. Demonstrated high level of organizational skills and attentiveness to detail. Preferred Qualifications * More than the required experience with UT systems - Define, Workday, FRMS, Point Plus, UT Market, etc. * Experience working in a university setting. Salary Range $60,000+ depending on qualifications Working Conditions * May work around standard office conditions * Repetitive use of a keyboard at a workstation * Occasional weekend, overtime and evening work to meet deadlines * Occasional travel, several times annually Required Materials * Resume/CV * 3 work references with their contact information; at least one reference should be from a supervisor * Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. * --- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. * --- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. * --- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. * --- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. * --- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. * --- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. * --- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: * E-Verify Poster (English and Spanish) [PDF] * Right to Work Poster (English) [PDF] * Right to Work Poster (Spanish) [PDF] * --- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Senior Administrative Associate * --- Hiring Department: Office of the Executive Vice President and Provost * --- All Applicants * --- Weekly Scheduled Hours: 40 * --- FLSA Status: Non-Exempt * --- * --- Expected to Continue * --- Location: UT MAIN CAMPUS * --- Job Details: General Notes UT Austin provides an outstanding benefits package including but not limited to: * Competitive health benefits (Employee premiums covered at 100%, family premiums at 50%) * Vision, Dental, Life, and Disability insurance options * Generous paid vacation, sick leave, and holidays * Teachers Retirement System of Texas (a defined benefit retirement plan) * Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) * Flexible spending account options for medical and childcare expenses * Robust free training access through LinkedIn Learning plus professional * Tuition assistance * Expansive employee discount program including athletic tickets * Free access to UT Austin's libraries and museums * Free rides on all UT Shuttle and Capital metro buses with staff ID card For more details, please see: ****************************************** and ******************************************************* Must be eligible to work in the United States on a full-time basis for any employer. Purpose The Office of the Executive Vice President and Provost (EVPP) partners with the campus to ensure all students succeed and thrive, faculty and staff are supported in their research and scholarship and the campus community has the support it needs as a world-class public research university. This position will serve as the Senior Administrative Associate for the Office of the EVPP, providing front reception coverage, high-level administrative support to the office and the Assistant to the EVPP, and serving as back-up to the Assistant to the EVPP as needed. Responsibilities Operations Support (35%) * Manage coverage of EVPP reception area, greet visitors with a friendly and professional demeanor, and ensure lobby appearance is clean and well maintained. * Answer EVPP office main phone line and direct inquiries as appropriate with a friendly and professional demeanor. * Ensure office supply inventories are stocked and organized; place administrative orders (office supplies, catering, refreshment vendor, water vendor and toner for copiers). * Prepare electronic documents, official occasions, required for purchase of goods and services for EVPP office. Coordinate with the Business Affairs team to initiate and complete financial processes. * Acts as point of contact for facilities on behalf of EVPP office for any issues within the suite or building using a proactive mindset. * Process mailing, shipping, and reconciliation documents. * Deliver, pick-up, and distribute internal mail and packages for the EVPP office. * Support EVPP guests with parking permits and questions. * Execute routine housekeeping tasks, including kitchen clean-up, emptying bins, refilling paper in copiers, etc. * Collaborate with the Operations Manager to ensure all operations are within office standards, and compliance. Administrative Support (35%) * Screen and control flow of incoming communications and visitors to the EVPP staff and take appropriate action on messages, meeting requests, etc. * Provide administrative support to the Assistant to the EVPP with the EVPP's daily calendar schedule and appearance materials. * Provide administrative and calendar management support to the Chief of Staff. * Provide back-up calendar management support to the Assistant to the EVPP and Senior Vice Provosts. * Manage various EVPP email inboxes and respond to and/or route emails as appropriate in a timely manner while ensuring excellent customer service. * Coordinate administrative and logistical support of meetings and events for EVPP office. Event Management and Special Projects (15%) * Manage EVPP office conference room calendars and act as point of contact for conference room technology; ensure meeting rooms are stocked, clean, and set. * Prepare and set refreshments for meetings when requested. * Event planning support for events organized by the EVPP. Coordinate with units across campus during planning, arranging, and implementation of programs, events, and initiatives. * Plan, coordinate, and execute creative team building and team culture activities. Supervise Student Associates (10%) * Provide assistance to the Assistant to the EVPP with the supervision of Student Associates by providing guidance, tracking tasks, and help to ensure submission of weekly timesheets. * Help the Assistant to the EVPP hire, onboard, and train new Student Associates each semester ensuring front desk coverage. Other Duties (5%) * Help the Assistant to the EVPP hire, onboard, and train new Student Associates each semester ensuring front desk coverage. Required Qualifications * High school diploma or equivalent. * Three (3) years of experience with general office functions (within the past 10 years). * Proficiency using digital resources, including Outlook, Microsoft Word, Excel, and standard office equipment. * Excellent organizational skills and attention to detail. * Highly proficient technology skills. * Dependable with active listening skills to provide a positive customer service experience. * Proven ability to prioritize responsibilities and manage concurrent projects, while maintaining a high level of accuracy and attention to detail. * Excellent written, oral, and interpersonal communication skills. Relevant education and experience may be substituted as appropriate. Preferred Qualifications * Strong attention to detail. * Five or more years of relevant experience. * Experience with UT Austin systems, policies, and processes, including purchasing and payment policies. * Experience with event planning. * Ability to work proactively and independently. Salary Range $55,000+ depending on qualifications Working Conditions * May work around standard office conditions. * Repetitive use of a keyboard at a workstation. * Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visa. * Monday through Friday, 8:00 AM - 5:00 PM on-site work is the standard expectation for this positon * May require additional hours during peak periods and special events. Required Materials * Resume/CV * Letter of interest * 3 work references with their contact information; at least one reference should be from a supervisor Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above. * --- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. * --- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. * --- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. * --- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. * --- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. * --- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. * --- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: * E-Verify Poster (English and Spanish) [PDF] * Right to Work Poster (English) [PDF] * Right to Work Poster (Spanish) [PDF] * --- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Senior Administrative Associate - STEM Education Excellence ---- Hiring Department: College of Natural Sciences ---- All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue Until Jan 31, 2028 ---- Location: AUSTIN, TX ---- Job Details: General Notes The College of Natural Sciences (CNS) at the University of Texas at Austin strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University. We are committed to being a community that celebrates the dignity of every individual, honors differences, and lets each person know that they belong. What starts here really does change the world. For more information about the CNS, please visit *********************** Must be eligible to work in the US on a full-time basis for any employer without sponsorship. Purpose Contribute to our mission-driven work via operations support, empowering instructors to offer the highest-quality educational experiences for undergraduate students. Responsibility for end-to-end administrative operations-financial support, course & event logistics, digital & office organization, and communications-across a flexible portfolio. Streamline workflows and ensure adherence to university and sponsor policies, as well as advance our core mission of fostering wellness, belonging, and success for all students and instructors. Responsibilities Financial Support: Process purchases and all payment transactions for STEMx and associated activities. Track and reconcile expenditures across STEMx accounts and provide regular budget updates for STEMx leadership. Coordinate with the CNS Undergraduate Education Business Office, department administrators, and guests for timely processing of transactions, including honoraria, memoranda of understanding (MOUs), travel, reimbursements, and account transfers. Course & Event Logistics: Organize and support events and meetings from planning through day-of execution, including consultations with event owners, space reservations, catering, advertising, RSVPs, procurement, and contract processing. Coordinate faculty, student, and guest travel for programs. Support professional development courses, including scheduling, reserving classrooms, hiring and onboarding undergraduate course assistants, and logistics for course development committees. Digital & Office Organization: Support document organization and access using campus-supported technologies, such as M365 (including SharePoint), Canvas, and UT Box. Track enrollment and participation in courses, events, and programs. Support the collection and organization of data to demonstrate program impact. Serve as the point of contact for office logistics (e.g., facilities, IT, supplies, keys, shipping/receiving). Procure office supplies. Adhere to established SOPs and develop internal processes when needed for consistency and efficiency. Communication: Maintain cross-campus contact lists for all STEMx programs. Liaise with administrators in other CNS offices and departments to facilitate STEMx needs. Facilitate resource production by proofreading drafts and obtaining approvals. Organize information for STEMx newsletters, website updates, and annual reports. Engage regularly with the STEMx Assistant Dean and, as needed, with STEMx Faculty Directors. Team Engagement: Participate in team meetings, events, special projects, communications, and day-to-day operations of the STEMx office. Supervise student workers as needed, providing mentorship and training. Other duties as assigned, including supporting special projects and staffing events within CNS. Required Qualifications Bachelor's degree and three years of administrative experience Strong knowledge of budget tracking, purchasing, and financial reconciliation, with proven ability to ensure accuracy, accountability, and fiscal responsibility Excellent organizational, communication, and problem-solving skills, with the capacity to work independently, balance multiple priorities, and exercise sound judgment Demonstrated reliability, including consistent follow-through and timely completion of tasks. Proficiency with Microsoft 365 and the ability to learn and master applications used in STEMx and at UT-Austin Preferred Qualifications Professional experience supporting academic programs or faculty initiatives Familiarity with administrative and financial technologies used in STEMx, such as DEFINE, Workday, and SharePoint, and the ability to leverage these tools for operational efficiency. Demonstrated success supporting end-to-end event logistics Proven success in developing standard operating procedures and leading process improvement initiatives Supervisory experience, including mentoring and managing student workers Salary Range $50,000 - 55,000 depending on qualifications Working Conditions This position requires on-site work on the UT Austin campus. Must be eligible to work in the US on a full-time basis for any employer without sponsorship. Occasional evening or weekend work may be required for events or deadlines May work around standard office conditions Repetitive use of a keyboard at a workstation May have to walk up and down stairs and lift to 30 lbs. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu, and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page, and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Senior Administrative Associate * --- Hiring Department: College of Liberal Arts * --- All Applicants * --- Weekly Scheduled Hours: 40 * --- FLSA Status: Non-Exempt * --- * --- Expected to Continue * --- Location: UT MAIN CAMPUS * --- Job Details: General Notes Visit our website at ************************************** for additional information about the Department of Air and Space Force Science. What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see: ****************************************** and ******************************************************** For more information about the College of Liberal Arts, please visit: ******************************** Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit: ************************************************************************************* For more information on college staff professional development, please visit: ************************************************************************** Purpose To support the growing needs of the Department of Air and Space Force Science programs at the University of Texas. Responsibilities * Assist the chair/ROTC Commander: compose and review correspondence; prepare reports; schedule meetings; advise on University policies and procedures. * Manage course scheduling, room scheduling, catalog production and grade reporting. Assist with syllabus development and review for content and oversee registration. * Provide administrative support for the department: maintain departmental web page; maintain files and inventory; advise as a member of Liberal Arts Senior Staff Organization (LASSO); collaborate with COLA administration; serve as department Timekeeper; oversee and serve as point of contact for facilities maintenance, phone services, long distance access, and information technology; answer questions, provide guidance, and direct employees to resources to resolve HR concerns. * Provide staff and cadet support involving events on and off campus as well as advising staff and cadets regarding proper policies and procedures. * Serve as Office Manager and Electronic Office Manager (EOM): process/manage all financial transactions, including scholarships, contracts, accounting, and purchasing functions/processes; process all travel documents, reimbursements, and payments; serve as ProCard holder; advise chair and staff regarding accounting policies and procedures. Serves as Cadet Pay Manager: creates payment profiles for cadets and reviews Air Force 257 pay reports via Air Force system (WINGS), to ensure proper stipends are dispersed. * Serve as the liaison between the Department of Air and Space Force Science, the Dean's Office, the University, five cross-town institutions, and Air Force ROTC headquarters: manage scholarship billing, including communicating academic progress and scholarship eligibility information between UT billing and Air Force ROTC headquarters; coordinate faculty recruitment, including processing Prior Approval Requests (PARs). * Other related functions as assigned. Required Qualifications * At least seven years of clerical experience with a High School Diploma or GED; or at least three years of experience at the Administrative Assistant level with a Bachelor's Degree. * Demonstrate strong organizational skills, customer service, prioritization skills, and demonstrate ability to work with little supervision. * Demonstrate punctuality and professional demeanor. * Demonstrate excellent written and oral communication skills. * Experience with Microsoft Office, *DEFINE, Workday, FRMS, and Adobe Pro. Relevant education and experience may be substituted as appropriate. Preferred Qualifications * Experience working in a university academic or administrative setting. * Demonstrate ability to work independently, research UT policies, and support department events by providing administrative skills in a collaborative work environment supporting multiple projects and personnel. * Experience in using NRRECS, NTTVR, CLASP, EOM, Advisory Toolkit. Salary Range $53,500 + depending on qualifications Working Conditions * Works in standard open office conditions with repetitive use of a keyboard at a workstation. * Must be able to lift 30-50 pounds Required Materials * Resume/CV * 3 work references with their contact information; at least one reference should be from a supervisor * Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. College of Liberal Arts | The University of Texas at Austin Liberal Arts at UT offers over 40 majors and many top-ranked graduate programs in the social sciences and humanities taught by 750 faculty. * --- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. * --- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. * --- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. * --- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. * --- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. * --- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. * --- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: * E-Verify Poster (English and Spanish) [PDF] * Right to Work Poster (English) [PDF] * Right to Work Poster (Spanish) [PDF] * --- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Senior Administrative Associate * --- Hiring Department: Office of the Registrar * --- All Applicants * --- Weekly Scheduled Hours: 40 * --- FLSA Status: Non-Exempt * --- * --- Expected to Continue * --- Location: UT MAIN CAMPUS * --- Job Details: General Notes Our goal is to recruit and support staff and students with a wide range of backgrounds, ideas, and viewpoints. Our dynamic community is committed to fostering meaningful connections and togetherness that strengthen teaching and learning, research and creativity, and our positive contributions to society. The Office of the Registrar hires for the needs of the entire office; however, this position will initially support core administrative and operational functions. Must be eligible to work in the United States on a full-time basis for any employer. Responsibilities * Conduct various activities in the Office of the Registrar, including but not limited to assisting students, faculty, and staff in person, by phone, or via email regarding academic records, university policies, and administrative processes. Provide general consultative support at Texas One Stop. * Process requests related to academic records, transcripts, course information, and other Registrar-managed data. Enter, update, and verify the accuracy of records in university systems. Maintain and organize documents, write and edit office correspondence, and compile information for reporting purposes. * Research and retrieve data to respond to inquiries and requests from the university community or external entities. Troubleshoot customer inquiries, issues, and complaints, providing timely and accurate resolutions. * Coordinate the exchange of information with academic and administrative offices consistent with institutional policy, state law, and federal regulations. Communicate information and data to students, faculty, staff, and reporting entities. * Represent the office as a departmental liaison. Serve as lead for one or more functional tasks or projects within the unit. * Actively participate in meetings, training, and presentations. Analyze, interpret, and present data or process updates. Participate in and provide support to office and cross-campus project teams. Required Qualifications Bachelor's degree and three years of administrative experience, or a high school diploma/GED and seven years' administrative experience. Demonstrate competency in the use of the Microsoft Office suite and Adobe Acrobat. Demonstrate adaptability, experience working in a team setting, attention to detail, ability to engage, be motivated in the work environment, both strong written and oral communication, and strong interpersonal communication skills. Ability to display tact and professionalism, work cooperatively in the office environment, and provide excellent customer service. Require minimal supervision and use of time efficiently. Respond to requests for service and assistance. Exhibit sound and accurate judgment. Demonstrate persistence and overcome obstacles. Ability to take initiative in working both independently and in cooperation with others. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Experience with student academic records in a university setting. Experience working with the UT Mainframe. Extensive experience in a position that demonstrated advanced competency in direct customer service, problem-solving, process improvement or related job knowledge. Proven ability to analyze issues and offer practical solutions. Demonstrated organizational ability, negotiation skills, and ability to work under pressure. Experience in identifying and resolving problems in a timely manner. Experience learning, understanding, interpreting, and explaining complex policies and/or legislation. Proven ability to analyze issues and offer practical solutions. Experience working in a university environment and assisting individuals from a variety of cultures. Strive to continuously build knowledge and skills. Experience managing student workers/employees. Salary Range $50,010 Working Conditions * May work around standard office conditions * Repetitive use of a keyboard at a workstation Required Materials * Letter of interest * Resume/CV * 3 work references with their contact information; at least one reference should be from a supervisor Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page, and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above * --- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. * --- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. * --- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. * --- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. * --- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. * --- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. * --- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: * E-Verify Poster (English and Spanish) [PDF] * Right to Work Poster (English) [PDF] * Right to Work Poster (Spanish) [PDF] * --- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Senior Administrative Associate * --- Hiring Department: Department of Medical Education * --- All Applicants * --- Weekly Scheduled Hours: 40 * --- FLSA Status: Non-Exempt * --- * --- Expected to Continue * --- Location: UT MAIN CAMPUS * --- Job Details: General Notes Dell Medical School is seeking a Senior Administrative Associate. Purpose The Senior Administrative Associate provides high-level advanced and complex administrative support for a department. This role involves managing complex schedules, coordinating meetings, handling correspondence, and maintaining records and is crucial for ensuring efficient office operations and supporting overall organizational goals. Responsibilities FINANCIAL SUPPORT * Manages entries in databases and assists with the preparation and completion of the function's annual budget. * Processes monthly account reconciliations and variance reports. * Assists in the scheduling of travel, maintains record and processes reimbursements and related activities. * Processes accounts payable transactions including purchase orders (POs), invoice and payment requests, travel authorizations and reimbursements, pro-card reconciliation, vendor setup, and contract documentation. * Ensures accurate account coding for all payments and maintains compliance with institutional financial policies. * Provides guidance on financial processes such as vendor setup, purchasing regulations, contract preparation, faculty payments, and general procurement. * Works with the Executive Director of Education and Operations Manager to develop and implement internal policies and procedures for financial workflows. COMMUNICATION MANAGEMENT * Finds and organizes information internal and external to the University to support decision-making and reporting in an efficient manner. * Handles incoming and outgoing communications, including emails and phone calls. * Prepares routine, well-written correspondence for distribution and prepares correspondence on behalf of assigned leader(s). * Maintains accurate and professional correspondence logs, files, information databases, and other tracking systems as necessary. * Acts as liaison between the leader and other staff members. DOCUMENT MANAGEMENT * Maintains and organizes important documents and records. * Prepares reports, presentations, and other documents as needed. * Ensures confidentiality and security of sensitive information. * Manages assigned databases, entering date, coordinating approvals, and sending emails. MEETING AND PROJECT COORDINATION * Coordinates with various departments to support project execution. * Schedules and attends meetings as needed. * Works collaboratively with Dell Medical School departments, University offices, UT System, other academic and private sector entities to support assigned projects and initiatives. * Participates in Operations Team meetings, Medical Education Pillar meetings, and other meetings as needed. * Collaborates with other pillar offices to achieve operational efficiencies. CALENDAR MANAGEMENT AND SCHEDULING * Manages complex calendars to prioritize the work schedule and flow of work products with fluid reprioritization that will often require both independent and collaborative decision-making. * Performs office administrative functions consistent with the assigned leader(s)' function, to meet critical deadlines by assessing and deploying the personnel and resources to ensure efficient workflow and work distribution; ensures protocols are followed and deliverables are met. * Works with other key administrative staff to facilitate easy workflow. * Coordinates and schedules visitor travel and agendas; plan catering for lunch meetings and special events; manage contact lists and committee membership lists. Other related functions as assigned. MARGINAL OR PERIODIC FUNCTIONS: * Assists with training on applicable UT processes as needed. * Promotes individual professional growth and development by meeting requirements for mandatory/continuing education and skills competency while supporting department-based goals which contribute to the success of the organization; Serves as preceptor, mentor, and resource to less experienced staff. * Fosters and maintains positive working relationships across departments and with external stakeholders. * Serves as a resource for payment-related inquiries from Medical Education faculty and staff. * Adheres to internal controls and reporting structure. * Performs related duties as required. KNOWLEDGE/SKILLS/ABILITIES * Skilled in using office tools, databases, and communication platforms to streamline administrative workflows; proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with data entry and CRM tools. * Demonstrates excellent verbal and written communication skills; ability to draft clear and concise emails, listen actively, and convey information accurately. * Perceptive in reviewing work, following up on details, and noticing and correcting errors in documents and communications. * Demonstrated ability to take initiative, identify issues and develop effective solutions. * Thrives in a dynamic environment, managing multiple priorities while supporting team operations. * Keeps track of multiple tasks and deadlines, ensuring nothing falls through the cracks. * Maintains a clean and organized workspace and uses tools to manage time and tasks efficiently. * Ability to maintain positive relationships with colleagues and stakeholders; collaborates effectively with people across the organization; demonstrates empathy and resolves conflicts amicably. Required Qualifications Requires a High School Diploma/GED in with at least 5 year(s) of experience in supportive administrative/clerical function, including 2 years of experience at either the Administrative Assistant or the Administrative Associate level. Relevant education and experience may be substituted as appropriate Preferred Qualifications * Related experience in an academic healthcare setting. * Working knowledge of UT policies and procedures. * Advanced proficiency with Microsoft Office. * Demonstrated problem-solving experience managing complex calendars. Salary Range $50,000 + depending on qualifications Working Conditions * Standard office environment * Repetitive use of a keyboard Required Materials * Resume/CV * 3 work references with their contact information; at least one reference should be from a supervisor * Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. * --- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. * --- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. * --- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. * --- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. * --- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. * --- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. * --- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: * E-Verify Poster (English and Spanish) [PDF] * Right to Work Poster (English) [PDF] * Right to Work Poster (Spanish) [PDF] * --- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Senior Administrative Associate * --- Hiring Department: Disability and Access * --- All Applicants * --- Weekly Scheduled Hours: 40 * --- FLSA Status: Non-Exempt * --- * --- Expected to Continue * --- Location: UT MAIN CAMPUS * --- Job Details: General Notes About Disability and Access and Disability Cultural Center Based in the philosophy that all students should be assured equal access and opportunity, Disability and Access (D&A) works to eliminate physical, instructional and attitudinal barriers by providing reasonable accommodations and fostering awareness within the University community. The Disability Cultural Center (DCC) supports disability community and education for disabled students, faculty, staff and alumni and all members of the University community. The first of its kind in Texas, the DCC works to create and sustain a sense of belonging for disabled people who study, teach and work at UT. In collaboration with campus partners, the DCC strives to create a community where disability is respected and valued as an important part of our campus community, and accessibility is built into the structure and design of all aspects of campus life. To learn more about Disability and Access, please visit ******************************* To learn more about the Disability Cultural Center, please visit *********************************** Purpose The Senior Administrative Associate provides high-level administrative and operational support for Disability and Access (D&A), the Disability Cultural Center (DCC), and Longhorn TIES. This position manages the daily operations of a complex unit with 19 full-time staff and multiple student employees, ensuring efficient processes, accurate recordkeeping, and responsive service to students, faculty, and campus partners. Responsibilities * Administrative Operations: Oversee calendars, email communications, scheduling tools (Bookings), and student record entry in the Clockwork database. * Student & Stakeholder Services: Provide information on disability services, triage calls and walk-ins, review and maintain confidential records, and schedule appointments with discretion. * Program & Office Support: Assist with office functions, special projects, outreach events, staff retreats, and supply management. * Website & Accommodation Processes: Maintain the D&A website and support accommodation processes including letters, housing, exams, extended education, and course load reduction/medical withdrawal requests. * Supervision & Training: Direct and train student associates and office assistants on front desk procedures and data entry; oversee their general office support work. Support operations of the physical DCC space, including monitoring open hours. * Collaboration & Committees: Serve on internal teams and division committees; coordinate with directors and campus departments on record retention policies. * Financial Coordination: Work with business staff to provide information on purchases and expenditures. Required Qualifications Bachelor's degree in business, education, rehabilitation services, technology domain or related field and at least three years' experience in assistive technology and working with students with disabilities at the postsecondary level. The candidate must be familiar with the needs of students with disabilities, assistive technology, software, and programs for individuals with various disabilities. Excellent supervisory and interpersonal, communication skills. The ability to work with varied constituencies. Professional demeanor. Relevant education and experience may be substituted as appropriate. Key Competencies * Strong organizational and multitasking skills * Independent decision-making and initiative * Excellent communication and interpersonal abilities * Ability to handle confidential information with sensitivity * Experience supervising and training student staff Preferred Qualifications Master's degree in education, rehabilitation counseling, technology domain, or a related field and at least three years experience in assistive technology and working with students with disabilities at the postsecondary level. Knowledge of applicable state and federal laws, such as sections 504 and 508 of the Rehabilitation Act, ADA, and copyright law are essential. Familiarity with WCAG, accessible document creation and universal design for instruction. Salary Range $50,000 + depending on qualifications Working Conditions Typical Office Environment Required Materials * Resume/CV * 3 work references with their contact information; at least one reference should be from a supervisor * Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. * --- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. * --- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. * --- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. * --- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. * --- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. * --- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. * --- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: * E-Verify Poster (English and Spanish) [PDF] * Right to Work Poster (English) [PDF] * Right to Work Poster (Spanish) [PDF] * --- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Senior Administrative Associate ---- Hiring Department: Dell Medical School ---- All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt ---- Earliest Start Date: Nov 17, 2025 ---- Position Duration: Expected to Continue ---- Location: AUSTIN, TX ---- Job Details: General Notes Dell Medical School is seeking a Senior Administrative Associate to provide executive support to the Chief Marketing and Communications Officer. Purpose As Dell Medical School embarks on the next chapter of its evolution - building a truly integrated academic health system - the Senior Administrative Associate plays a central role in ensuring the effectiveness and efficiency of the Marketing and Communications department. This position provides executive support to the Chief Marketing and Communications Officer and the Executive Director and manages critical administrative functions that enable the department to advance the vision and mission of Dell Med and the emerging health system it anchors. ResponsibilitiesExecutive & Departmental Support Provide high-level executive support for the CMCO and Executive Director, including complex calendar management, meeting preparation, correspondence, and task prioritization. Coordinate travel arrangements, itineraries, reimbursements, and associated logistics for executives and departmental staff. Serve as a primary point of contact and liaison between executives and internal/external stakeholders, maintaining professionalism and discretion. Manage confidential information, correspondence and department records with accuracy and sensitivity. Administrative & Operational Management Support day-to-day operations of the Marketing and Communications department, including scheduling, office management, procurement, and tracking of departmental expenses. Assist in planning and executing department meetings, retreats and events, including logistics such as catering, facilities coordination and materials preparation. Monitor departmental workflows, deadlines and requests to ensure timely execution and smooth operations. Maintain and update departmental systems for document management, contact lists, and project tracking. Project & Communication Coordination Assist with special projects led by the CMCO and Executive Director, coordinating across units and ensuring follow-up on action items. Draft and edit correspondence, presentations and administrative documents as needed. Gather, organize and prepare background materials and data to support executive decision-making. Support internal communication within the department, including agendas, announcements and updates. Financial & Compliance Support Process purchasing, reimbursements and payment requests in compliance with UT policies and procedures. Reconcile department expenditures and assist with budget tracking, financial reports and account reconciliations. Monitor and manage department credit card usage and purchasing requests as needed. Other related duties as assigned MARGINAL OR PERIODIC FUNCTIONS: Assists with training on applicable UT processes as needed. Promotes individual professional growth and development by meeting requirements for mandatory/continuing education and skills competency while supporting department-based goals which contribute to the success of the organization; serves as preceptor, mentor and resource to less experienced staff. Adheres to internal controls and reporting structure. Performs related duties as required. KNOWLEDGE/SKILLS/ABILITIES Proficiency with office productivity tools and databases, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to quickly learn and apply new technologies to streamline administrative workflows. Strong verbal and written communication skills, with the ability to draft clear and professional correspondence, prepare polished documents and presentations, and interact effectively with a wide range of stakeholders. Exceptional attention to detail, ensuring accuracy in scheduling, record-keeping, financial processing and departmental communications. Demonstrated initiative and problem-solving skills, with the ability to anticipate needs, identify issues and develop effective solutions. Capacity to thrive in a fast-paced environment, balancing multiple priorities while maintaining flexibility and composure. Excellent organizational and time-management skills, with a proven ability to track tasks and deadlines to ensure timely completion of responsibilities. Collaborative and collegial approach to work, fostering positive relationships across the department and institution; skilled at navigating sensitive situations with professionalism, discretion and empathy. Required Qualifications High school diploma or GED. At least five years of progressively responsible administrative or clerical experience, including two years providing support at the administrative assistant or administrative associate level (or equivalent). Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn new technologies and systems. Strong organizational and time-management skills, with proven ability to manage multiple tasks and priorities. Excellent verbal and written communication skills, with the ability to interact effectively with diverse stakeholders. Experience maintaining confidentiality and handling sensitive information with discretion. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Bachelor's degree in business administration, communications, or a related field. Experience providing direct executive-level administrative support (e.g., managing complex calendars, coordinating travel, preparing reports, and handling correspondence). Prior experience in an academic medical center, higher education, or health care setting. Familiarity with University of Texas administrative, financial and procurement systems (e.g., Define, UT Market, FRMS, PointPlus). Demonstrated experience with budget tracking, purchasing and expense reconciliation. Proven ability to coordinate events, meetings and travel logistics in a professional environment. Advanced proficiency in Microsoft Excel and data management tools. Experience using customer relationship management (CRM) systems to organize, track and manage contacts or projects. Evidence of initiative, problem-solving and process improvement in an administrative role. Salary Range $50,000 + depending on qualifications Working Conditions • Standard office environment • Repetitive use of a keyboard Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Senior Administrative Associate - UTIG ---- Hiring Department: Institute for Geophysics ---- All Applicants ---- Weekly Scheduled Hours: 25 ---- FLSA Status: Non-Exempt ---- Earliest Start Date: Jan 12, 2026 ---- Position Duration: Expected to Continue ---- Location: PICKLE RESEARCH CAMPUS ---- Job Details: General Notes The Institute for Geophysics (UTIG), an organized research unit in the Jackson School of Geosciences, seeks to hire a Senior Administrative Associate. The position is located at The University of Texas J.J. Pickle Research Campus in northwest Austin. UTIG is one of the three research units of the Jackson School of Geosciences at the University of Texas at Austin. Scientists and students at UTIG conduct expeditionary research in Earth Science in all parts of the world, and are also involved in planetary missions and climate modeling. UT Austin provides an outstanding benefits package including: Competitive health benefits (employee premiums covered at 100%) Voluntary Vision, Dental, Life, and Disability insurance options Generous paid vacation, sick time, and holidays Hybrid work schedule Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) Flexible spending account options for medical and childcare expenses Robust free training access through LinkedIn Learning plus professional conference opportunities Tuition assistance Expansive employee discount program including athletic tickets Free access to UT Austin's libraries and museums with staff ID card Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card For more details, please see: ****************************************** and ******************************************************* This position is part-time at 25 hours per week. Purpose Serve as a Senior Administrative Associate for the Institute for Geophysics. Provide support in the areas of facilities management and procurement. Responsibilities Serve as the ROC Building Manager and Space Coordinator. • Monitor the appearance and condition of the Research Office Complex (ROC) building, shared spaces, and grounds, and coordinate maintenance services through UT Facilities • Process maintenance requests in the UT Works system • Manage annual space usage reporting and support related audits • Serve as the Institute EHS Coordinator and Fire Warden, coordinating safety and emergency coordinator tasks, permitting requirements, and materials disposal • Coordinate building access via issuance of physical keys and management of the electronic keyless entry/access system (BACS/Genetec) • Coordinate and conduct movement of equipment, furniture, furnishings, etc., including office moves and property surplus activities. Conduct facilities and procurement activities in support of research, administration, and events, to include: • Serve as departmental procurement card holder • Process procurements via Amazon.com, UT Market, HEB.com, and other platforms as appropriate • Monitor and coordinate the replenishment of common office supplies and materials in the mail room, kitchen, and other common areas • Manage event site reservation and preparation, including signage and permitting • Assist other administrative staff with internal event setup and teardown • Provide backup support to Seminar Series Coordinator for event setup and hosting. Manage departmental vehicle fleet, to include: • Coordinating maintenance with fleet services • Registration and mileage reporting (CARMA and offline) • Manage UTDRIVER certification program • Issue department fuel cards and vehicle keys • Manage and issue parking permits for authorized UTIG staff and visitors. Support the Institute Inventory Associate during annual inventory scanning and certification. Serves as the alternate/backup receiving representative for the Institute, providing notification and distribution of deliveries and coordinating with Campus Distribution Services as required. Responsible for the receipt and distribution of incoming letter mail in the Institute mail room. Serves as the alternate/backup warehouse operations coordinator, assisting the Warehouse Building Manager with receiving shipments, renovations, and outbound shipments as required. Other related duties as assigned. Required Qualifications Bachelor's degree, with three years of clerical or administrative experience. Strong interpersonal skills and a positive, professional demeanor. Outstanding organizational, problem-solving, and time-management skills, along with a keen eye for detail. Ability to lift and move heavy equipment (up to 100 pounds). Excellent oral and written communication skills. Preferred Qualifications Experience managing a building. Experience conducting procurement activities for a university or state agency. Driving Required Willingness to complete all of the required University of Texas driving courses. Salary Range $50,000 FTE, prorated to $31,250 at 25 hours per week Working Conditions Repetitive use of a keyboard at a workstation, use of manual dexterity. Lift and move standard office files, supplies, and computing hardware, furniture, and equipment up to 100 pounds. This position is 100% in the office on the Research Pickle Campus. Required Materials Letter of interest Resume/CV 3 work references with their contact information; at least one reference should be a supervisor Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English) [PDF] E-Verify Poster (Spanish) [PDF] Right To Work Poster (English) [PDF] Right To Work Poster (Spanish) [PDF] Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the 2020 report here or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX 78701. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Procurement Senior Administrative Associate, Texas Institute for Electronics ---- Hiring Department: Texas Institute for Electronics ---- All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: AUSTIN, TX ---- Job Details: General Notes About Us The Texas Institute for Electronics (TIE) is a University of Texas at Austin-supported semiconductor consortium of state and local government, preeminent defense electronics and semiconductor companies, national labs and nationally recognized academic institutions. Our mission is to develop and execute a state-of-the-art 3D Heterogenous Integration manufacturing technology roadmap, and to provide critical pilot manufacturing capabilities to address national security needs and catalyze domestic economic growth. Join the Texas Institute for Electronics (TIE) and help us push the boundaries in critical semiconductor domains, including advanced packaging, with the aim of reestablishing U.S. prominence in semiconductor manufacturing. With over $1 billion in funding from the US DoD and the state of Texas, we're at the forefront of creating cutting-edge semiconductor manufacturing equipment and processes that will set the course for future advancements in semiconductor logic, memory, heterogeneous integration, chip cooling and more. Situated in the heart of Austin - named “America's Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report - the Texas Institute for Electronics embodies the city's innovative spirit. UT Austin, recognized by Forbes as one of America's Best Large Employers, provides outstanding employee benefits and total rewards packages that include: Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) Voluntary Vision, Dental, Life, and Disability insurance options Generous paid vacation, sick time, and holidays Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) Flexible spending account options for medical and childcare expenses Robust free training access through LinkedIn Learning plus professional conference opportunities Tuition assistance Expansive employee discount program including athletic tickets Free access to UT Austin's libraries and museums with staff ID card Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card For more details, please see Benefits | Human Resources and UT Austin Employee Experience | Human Resources and UT Austin Employee Experience | Human Resources Must be eligible to work in the United States on a full-time basis for any employer without sponsorship. Purpose Support departmental procurement for a semiconductor manufacturing facility by processing purchase requests, resolving vendor issues, and ensuring compliance with university, state, and federal regulations, while maintaining documentation and assisting with project tracking and team support. ResponsibilitiesProcurement: Assist with processing purchase requests for goods and services for small orders including researching issues with outstanding orders, exchanges, and credits from vendors. Verify vendors hold on state and federal systems. Engages with university departments and vendors as needed. Provide guidance and training as needed in areas of responsibility. Manage the departmental purchasing mailbox and ensure timely responses. Compliance & Documentation: Ensure processes align with university, state, and federal regulations, including record retention policies. Maintain documentation and implement best practices. Project tracking and management. Other duties as assigned to include acting as a backup to team members as directed by the supervisor. Required Qualifications Bachelor's degree in business, supply chain management, or a related field or high school diploma/GED with at least 3 years of relevant procurement, purchase order processing, and/or vendor management experience. Small Purchase Order transaction experience at UT. Experience working with semiconductor vendors or in a semiconductor manufacturing work environment. Strong organizational skills with the ability to manage multiple tasks and set priorities. Proficiency in Microsoft Excel and Word, Adobe, and Docusign. Ability to interpret policies and implement procedures effectively. Strong analytical and problem-solving skills. Excellent written and verbal communication skills with a professional demeanor and commitment to customer service. Ability to work independently and collaboratively while maintaining high accuracy and attention to detail. Relevant education and experience may be substituted as appropriate. Salary Range TIE Pays Industry-Competitive Salaries. Working Conditions May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity (ex: using a mouse) Work Shift Monday - Friday (flexible between 7am and 5pm) Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Administrative Associate, Texas Engineering Executive Education * --- Hiring Department: Cockrell School of Engineering * --- All Applicants * --- Weekly Scheduled Hours: 19 * --- FLSA Status: Non-Exempt * --- * --- Position Duration: Expected to Continue * --- Location: UT MAIN CAMPUS * --- Job Details: General Notes As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation's most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin - named "America's Coolest City" by Expedia and "The Best Place to Live in the U.S." by U.S. News and World Report - the Cockrell School embodies the city's innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders. Purpose We are seeking a detail-oriented and customer-focused Part-Time Administrative Associate to support the daily operations of TxEEE. This role assists the Executive Director and TxEEE staff in ensuring that daily administrative and operational activities are executed efficiently. The ideal candidate will be organized, proactive, and capable of working independently in a dynamic environment. Responsibilities * Maintain and monitor inventory of office supplies, ensuring availability of essential materials for daily operations. Initiate and track purchases, adhering to Business Office protocols including account reconciliation, vendor selection from approved lists, and documentation for audit compliance. Collaborate with the department's financial contact to ensure purchases align with budgetary guidelines and UT's procurement policies. * Serve as the primary liaison for facilities-related requests, including space maintenance, furniture moves, and custodial services, by submitting and tracking Facilities Services Work Requests. * Manage departmental vehicle reservations and maintenance schedules in accordance with UT Fleet Services guidelines, including mileage logs and fuel card reconciliation. * Provide direct administrative support to the Executive Director, including calendar management, meeting preparation, and travel coordination via Concur. Assist with operational logistics across the unit and maintaining shared documentation repositories (e.g., UT Box, SharePoint). * Actively participate in hosted events, workshops, and special projects, providing on-site support for registration, room setup, catering coordination. * Assist in updating operational manuals and handbooks. Contribute to special projects such as process improvement efforts, accreditation documentation, internal and external performance reports, ensuring timely execution and alignment with institutional goals. Required Qualifications * High school diploma or GED and at least five years of event coordination, Administrative Assistant level responsibilities; or * Bachelor's degree and one year of administrative experience. * Strong organizational and multitasking skills. * Ability to work independently and prioritize tasks effectively. * Proven track record of strong customer service skills * Professional demeanor with excellent communication and interpersonal skills. * Experience with office equipment and recordkeeping. Preferred Qualifications * Experience in a university or educational setting. * Proficiency in Microsoft Office Suite. * Familiarity with the oil and gas industry. * Background in business operations such as budgeting and accounts receivable/payable. Salary Range $23/hour Working Conditions * Work is performed in a standard office environment. * Repetitive use of keyboard at workstation. Required Materials * Resume/CV * Letter of interest * 3 work references with their contact information; at least one reference should be from a supervisor Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above. * --- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. * --- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. * --- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. * --- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. * --- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. * --- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. * --- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: * E-Verify Poster (English and Spanish) [PDF] * Right to Work Poster (English) [PDF] * Right to Work Poster (Spanish) [PDF] * --- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Administrative Associate, Texas Engineering Executive Education (Pearland, TX) * --- Hiring Department: Cockrell School of Engineering * --- All Applicants * --- Weekly Scheduled Hours: 19 * --- FLSA Status: Non-Exempt * --- * --- Position Duration: Expected to Continue * --- Location: Texas * --- Job Details: General Notes As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation's most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin - named "America's Coolest City" by Expedia and "The Best Place to Live in the U.S." by U.S. News and World Report - the Cockrell School embodies the city's innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders. Purpose We are seeking a detail-oriented and customer-focused Part-Time Administrative Associate to support the daily operations of PETEX Training Operations in Pearland, TX. This role assists the TxEEE Coordinating Manager in ensuring the smooth delivery of training courses and events. The ideal candidate will be organized, proactive, and capable of working independently in a dynamic environment. Responsibilities * Collaborate closely with the TxEEE Coordinating Manager to prepare and execute in-person and hybrid training courses. Responsibilities include assembling course materials, setting up presentation equipment, and ensuring classrooms are clean, organized, and stocked with necessary supplies. Assist with teardown and reset between sessions, maintaining readiness for consecutive trainings. Support course openings and closings, including field trip logistics and attendance tracking. * Serve as the first point of contact for students, responding promptly to inquiries via phone and email. Greet and assist students on-site, providing guidance on schedules, locations, and amenities. Maintain a welcoming and professional environment that reflects PETEX's commitment to customer satisfaction and learner experience. * Process course registrations in CVent. Ensure accurate data entry and timely updates to student records. Coordinate with the Austin office to reconcile registration data and ensure delivery of conference materials. Support photo documentation of classes and maintain organized digital archives. * Monitor and maintain inventory of office and classroom supplies. Assist with purchase order (PO) creation and modification, including quarterly PO strategies and conference card backup plans as outlined in PETEX | Corporate Catering Resolution. Ensure compliance with university procurement policies and maintain documentation for audit readiness. * Coordinate transportation and catering for training sessions, field trips, and hosted events. Liaise with vendors and TxEEE Admin and Finance team to ensure timely delivery and compliance with contract requirements. Assist with break room setup and event logistics, including AV support and hospitality arrangements. Participate in special projects and hosted events. Required Qualifications * High school diploma or GED with at least five years of experience in administrative support and event coordination; or a bachelor's degree with a minimum of one year of relevant administrative experience. * Demonstrated ability to manage office equipment, maintain records, and utilize online platforms (e.g., Zoom, Microsoft Teams) to support large-group meetings and virtual events. * Strong multitasking and prioritization abilities with a proven capacity to work independently in a fast-paced, deadline-driven environment. * Professional demeanor with exceptional interpersonal and communication skills, and a track record of delivering high-quality customer service to internal and external stakeholders. * Willingness to support special projects and hosted events, with flexibility to collaborate across departments and respond to evolving operational needs. Preferred Qualifications * Experience in a university or educational setting. * Proficiency in Microsoft Office Suite. * Familiarity with the oil and gas industry. * Background in business operations such as budgeting and accounts receivable/payable. Salary Range $23/hour Working Conditions * Work is performed in a standard office environment. * Repetitive use of keyboard at workstation. Required Materials * Resume/CV * Letter of interest * 3 work references with their contact information; at least one reference should be from a supervisor Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above. * --- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. * --- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. * --- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. * --- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. * --- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. * --- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. * --- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: * E-Verify Poster (English and Spanish) [PDF] * Right to Work Poster (English) [PDF] * Right to Work Poster (Spanish) [PDF] * --- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Administrative Associate, Texas Engineering Executive Education (Pearland, TX) ---- Hiring Department: Cockrell School of Engineering ---- All Applicants ---- Weekly Scheduled Hours: 19 ---- FLSA Status: Non-Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: Texas ---- Job Details: General Notes As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation's most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin - named “America's Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report - the Cockrell School embodies the city's innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders. Purpose We are seeking a detail-oriented and customer-focused Part-Time Administrative Associate to support the daily operations of PETEX Training Operations in Pearland, TX. This role assists the TxEEE Coordinating Manager in ensuring the smooth delivery of training courses and events. The ideal candidate will be organized, proactive, and capable of working independently in a dynamic environment. Responsibilities Collaborate closely with the TxEEE Coordinating Manager to prepare and execute in-person and hybrid training courses. Responsibilities include assembling course materials, setting up presentation equipment, and ensuring classrooms are clean, organized, and stocked with necessary supplies. Assist with teardown and reset between sessions, maintaining readiness for consecutive trainings. Support course openings and closings, including field trip logistics and attendance tracking. Serve as the first point of contact for students, responding promptly to inquiries via phone and email. Greet and assist students on-site, providing guidance on schedules, locations, and amenities. Maintain a welcoming and professional environment that reflects PETEX's commitment to customer satisfaction and learner experience. Process course registrations in CVent. Ensure accurate data entry and timely updates to student records. Coordinate with the Austin office to reconcile registration data and ensure delivery of conference materials. Support photo documentation of classes and maintain organized digital archives. Monitor and maintain inventory of office and classroom supplies. Assist with purchase order (PO) creation and modification, including quarterly PO strategies and conference card backup plans as outlined in PETEX | Corporate Catering Resolution. Ensure compliance with university procurement policies and maintain documentation for audit readiness. Coordinate transportation and catering for training sessions, field trips, and hosted events. Liaise with vendors and TxEEE Admin and Finance team to ensure timely delivery and compliance with contract requirements. Assist with break room setup and event logistics, including AV support and hospitality arrangements. Participate in special projects and hosted events. Required Qualifications High school diploma or GED with at least five years of experience in administrative support and event coordination; or a bachelor's degree with a minimum of one year of relevant administrative experience. Demonstrated ability to manage office equipment, maintain records, and utilize online platforms (e.g., Zoom, Microsoft Teams) to support large-group meetings and virtual events. Strong multitasking and prioritization abilities with a proven capacity to work independently in a fast-paced, deadline-driven environment. Professional demeanor with exceptional interpersonal and communication skills, and a track record of delivering high-quality customer service to internal and external stakeholders. Willingness to support special projects and hosted events, with flexibility to collaborate across departments and respond to evolving operational needs. Preferred Qualifications Experience in a university or educational setting. Proficiency in Microsoft Office Suite. Familiarity with the oil and gas industry. Background in business operations such as budgeting and accounts receivable/payable. Salary Range $23/hour Working Conditions Work is performed in a standard office environment. Repetitive use of keyboard at workstation. Required Materials Resume/CV Letter of interest 3 work references with their contact information; at least one reference should be from a supervisor Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Administrative Associate - Office of the Registrar * --- Hiring Department: Office of the Registrar * --- All Applicants * --- Weekly Scheduled Hours: 40 * --- FLSA Status: Non-Exempt * --- * --- Expected to Continue * --- Location: UT MAIN CAMPUS * --- Job Details: General Notes The mission of the Office of the Registrar at the University of Texas at Austin is to create, maintain, certify, and protect University records of courses, degrees, and students. The Office of the Registrar hires for the needs of the entire office. Must be eligible to work in the US on a full-time basis for any employer without sponsorship. Purpose This position provides administrative and customer support services to students, faculty, staff, parents, alumni, external stakeholders and the general public for operations pertaining to the Office of the Registrar while exercising initiative and sound judgement through a high volume and wide array of complex decisions. Responsibilities * Communicate information/data to students, parents, staff, faculty, and reporting entities, including consulting with campus and external stakeholders. Research and retrieve data to respond to community requests. Research and retrieve data to respond to community requests. * Facilitate and document quality assurance testing to evaluate current processes for improvement and efficiency and to monitor compliance and risk mitigation. * Coordinate the exchange of information with the campus community consistent with Federal and State law and educational policy. * Participate in and support team and campus-related projects. Actively participate in meetings, training, and presentations. * Troubleshoot customer inquiries, issues, and complaints (includes follow-up contact as needed). Provide training and data retrieval upon request from campus and external stakeholders. * Verify accuracy of records. Enter and update electronic information, including updating and maintaining systems. Store and access paper and electronic documents. Required Qualifications Bachelor's degree and one year of administrative experience. Demonstrate competency in the use of the Microsoft Office suite and Adobe Acrobat. Demonstrate adaptability, experience working in a team setting, positive attitude, attention to detail, ability to engage and be motivated in the work environment, both strong written and oral communication, and strong interpersonal communication skills. Ability to display tact and professionalism, work cooperatively in the office and team environment, and provide excellent customer service in-person, via email and via a virtual environment. Require minimal supervision and use time efficiently. Respond to requests for service and assistance from campus partners, external constituents and teammates. Exhibit sound and accurate judgment. Demonstrate persistence, problem solving and overcome obstacles. Ability to take initiative in working both independently and in cooperation with others. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Bachelor's degree and more than three years of clerical or office experience. General and demonstrated knowledge of operations in a Registrar's Office or other higher-education experience. Extensive experience in a position that demonstrated advanced competency in direct customer service, problem solving, or related job knowledge. Demonstrated organizational ability, adaptability, negotiation skills, and worked in a fast-paced environment with multiple processes and deadlines. Experience in identifying issues, process improvement and resolving problems in a timely manner. Strive to continuously build competencies, knowledge and skills. Experience working in a university environment. Salary Range $46,010.00 Working Conditions * May work around standard office conditions * Repetitive use of a keyboard at a workstation * Occasional weekend, overtime, and evening work to meet deadlines. * Monday - Friday, 8:00 AM - 5:00 PM on-site work is the standard expectation for this position Required Materials * Resume/CV * 3 work references with their contact information including email addresses; references submitted should be professional and not personal; and at least one reference should be from a supervisor * Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. * --- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. * --- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. * --- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. * --- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. * --- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. * --- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. * --- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: * E-Verify Poster (English and Spanish) [PDF] * Right to Work Poster (English) [PDF] * Right to Work Poster (Spanish) [PDF] * --- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Administrative Associate, Department of Civil, Architectural and Environmental Engineering * --- Hiring Department: Fariborz Maseeh Department of Civil, Architectural and Environmental Engineering * --- All Applicants * --- Weekly Scheduled Hours: 40 * --- FLSA Status: Non-Exempt * --- Earliest Start Date: Dec 10, 2025 * --- Position Duration: Expected to Continue * --- Location: UT MAIN CAMPUS * --- Job Details: General Notes As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin (UT Austin) has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation's most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin - named "America's Coolest City" by Expedia and "The Best Place to Live in the U.S." by U.S. News and World Report - the Cockrell School embodies the city's innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders. At UT Austin, we say "What starts here changes the world." As a member of the university community, you will be part of an organization that is internationally recognized for our academic programs and research. Your work will have meaning and make a difference not only in the lives of our faculty, staff, and students, but also those who are impacted by our first class academic and research programs. UT Austin, recognized by Forbes as one of America's Best Large Employers, provides outstanding employee benefits and total rewards packages that include: * Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) * Voluntary Vision, Dental, Life, and Disability insurance options * Generous paid vacation, sick time, and holidays * Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds * Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) * Flexible spending account options for medical and childcare expenses * Robust free training access through LinkedIn Learning plus professional conference opportunities * Tuition assistance * Expansive employee discount program including athletic tickets * Free access to UT Austin's libraries and museums with staff ID card * Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card Purpose To provide advance administrative skills in the daily operations of the Department of Civil, Architectural and Environmental Engineering. Provide a high level of customer service support for CAEE faculty students, and staff. Responsibilities Front Office: * First point of contact for CAEE visitors. Answer department main line and direct calls to other offices or staff, greet the public. Provide information and resources to faculty, students, staff, and guests. Distribute and order parking passes for official visitors. * Serve as the primary shipping and receiving staff member for the department, including sort incoming mail. Collect and distribute department campus mail, US mail, and shipping carrier packages, create shipping or receive deliveries for shipping carriers. Make department-related deliveries or pick-ups on UT campus when needed. * Responsible for office supply inventory as well as upkeep and maintenance of the reception and kitchen area. This includes keeping all public areas tidy and free of clutter, organization of departmental storage spaces, and resetting meeting rooms after department meetings. * Submit shredding service requests and copy machine maintenance. * In collaboration with Events Program Coordinator, manage student workers, including delegating duties/tasks/projects in accordance with department priorities. * Collaborate with Building manager on notifying about work orders needed to correct any deficiencies in the spaces, as well as coordinate lost and found items. * Assist faculty and staff with printing and copy requests. Scanning and archiving of departmental records. Assist faculty with printing exams and distribute them to students. * Manage room reservations for department-controlled rooms. Included but not limited to student group meetings, faculty meetings, faculty events, seminars, staff meetings. * Order and distribute parking passes for official visitors. * Check out keys for locked department rooms, including seminar rooms. * Monitor the CAEE email inbox, respond to inquiries, and provide guidance to CAEE faculty, staff, and students related to administrative process. Event and Meeting Support: * Provide administrative and logistical support for events, including but not limited to CAEE annual tailgate, graduate research poster sessions, faculty recruitment visits, and other various department events. * Place orders for catered faculty lunches, coffee bar supplies, as well as drinks and snacks for student organizations and/or department meetings. Special Projects and Initiatives Support: * Provide administrative and clerical support to the Department Chair and Director for special projects and initiatives. Under supervision of Director execute Faculty Affairs processes related to Reviews (Annual, Post Tenure, 3rd Year). Create and monitor UT Box folders for 54 faculty for annual reports. * Collaborate with Department director on annual endowment letters. Making sure all are received and send on time. * Manage department chair's calendar. Schedule appointments and meetings; assemble appropriate reference materials for meetings; reserve conference rooms, virtual conference setting, and phone lines, and handle all other necessary logistical details. * Coordinate small meeting functions; respond to requests for meetings; manage complex schedules and working with others to coordinate meeting requests in an often rapidly changing environment. Update Outlook room calendars with department meetings. Send calendar invitations. Required Qualifications * High school diploma or GED and at least five years of experience * Bachelor's degree and at least one year of clerical experience * Customer service, or related experience. * Proficiency with Microsoft Office programs * Outstanding organizational skills, attentiveness to detail, and time-management skills * Demonstrated ability and willingness to work as a team member and independently * Ability to effectively manage a high volume of work * Punctuality and professional demeanor Relevant education and experience may be substituted as appropriate. Preferred Qualifications * Excellent verbal and written communication skills. * Experience working in an academic environment * Experience with University of Texas policies, procedures and administrative systems. Salary Range $45,000 + depending on qualifications Working Conditions * May work around standard office conditions. * Repetitive use of a keyboard at a workstation * Use of manual dexterity * Lift and move standard office files and supplies. Work Shift * Standard work schedule is Monday - Friday, 8:00 a.m. - 5:00 p.m. * Work outside of normal business hours may be required on an occasional basis during peak periods. Required Materials * Resume/CV * Letter of interest * 3 work references with their contact information; at least one reference should be from a supervisor Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above. * --- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. * --- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. * --- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. * --- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. * --- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. * --- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. * --- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: * E-Verify Poster (English and Spanish) [PDF] * Right to Work Poster (English) [PDF] * Right to Work Poster (Spanish) [PDF] * --- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Administrative Associate, College of Natural Sciences ---- Hiring Department: College of Natural Sciences ---- All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt ---- Earliest Start Date: Jan 05, 2026 ---- Position Duration: Expected to Continue ---- Location: AUSTIN, TX ---- Job Details: General Notes The College of Natural Sciences at the University of Texas at Austin strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University. We are committed to being a community that celebrates the dignity of every individual, honors differences and lets each person know that they belong. What starts here really does change the world. For more information about the College of Natural Sciences, please visit. *********************** Must be eligible to work in the US on a full-time basis for any employer without sponsorship. Purpose Assist CNS Honors & Scholarships in financial planning, purchasing, event coordination, supervision of student employees and recruitment; and to advance our core mission of fostering wellness, belonging, and success for all students. Responsibilities Manage purchasing, payments and office functions for CNS Honors Center. Manage events for CNS Honors Center, including scheduling, budgeting, expenses, vendor relations, customer service for all guests and assist student organizations with funding and logistics. Work with the CNS Honors Center director on budget planning, track all expenditures, monitor accounts and ensure proper use of funds. Recruit, hire, train and supervise student employees. Review CNS Honors Center program applications and assist in recruiting efforts. Other duties as assigned, including supporting special projects and staffing events within CNS. Required Qualifications 5 years of clerical experience with a High School Diploma or 1 year of experience at the Administrative Assistant level with a Bachelor's Degree. Working knowledge of Excel and other Microsoft products, strong oral and written communication skills, detail oriented, and ability to prioritize tasks over the short- and long-term landscapes. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Experience with event coordination. Supervisory experience. Experience with UT-Austin tools used for budget management or other budget management tools. Salary Range $45,000 + depending on qualifications Working Conditions Environmental Demands: may work around standard office conditions Physical Tasks: Repetitive use of a keyboard at a workstation Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Administrative Associate, Office of Sponsored Projects ---- Hiring Department: Office of Sponsored Projects ---- All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue Until May 31, 2024 ---- Location: AUSTIN, TX ---- Job Details: General Notes UT Austin offers a competitive benefits package that includes: 100% employer-paid basic medical coverage Retirement contributions Paid vacation and sick time Paid holidays Please visit our Human Resources (HR) website to learn more about the total benefits offered. The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance. Purpose Provide billing and financial reporting support to the billing staff and the Office of Sponsored Projects (OSP) leadership team. Responsibilities Assists with the billing and reporting processes for federal, state, and private grants. Gathers backup documentation. Supports billing staff by submitting completed invoices to the sponsors per contracted terms. Collaborates with the billers to outline billing terms and financial deliverable tracking. Provides support to the OSP leadership with sponsor portal maintenance and invoice submission. Follows up on submission confirmations and address any errors or issues under the guidance of the billers. Supports special projects and data cleanup as advised by the OSP leadership. Collaborates with the team to meet project deadlines and objectives. Communicates effectively with principal investigators and departments to assist with the completion of patent reporting. Learns professional communication practices for interacting with internal and external customers. Helps maintain positive and respectful working relationships with stakeholders. Required Qualifications Bachelor's degree and one year of administrative experience or high school diploma/GED plus five years of administrative experience. Must be able to work independently and/or in a team environment. Must be able to work well managing deadlines on a daily basis. Experience utilizing various software applications, online information resources, and maintaining electronic files. Excellent customer service skills, organizational skills, and ability to problem solve. Demonstrated ability to communicate effectively to a large population in both oral and written form. Must be authorized to work in the United States on a full-time basis for any employer. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Experience working in a sponsored projects office and experience working directly with administrative support tasks related to grants or contracts management. Experience in governmental or commercial accounting and budgets. Experience with a Research Management System (RMS). Familiar with UT Austin's policies and procedures. Successful customer service background. Exceptional problem solving, organizational, written and verbal communication skills. Salary Range $42,000+ depending on qualifications Working Conditions Work location will be in north Austin, Texas at the West Pickle Research (WPR) campus. Repetitive use of keyboard at workstation Repetitive use of standard office equipment Required Materials Please mark "yes" on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position. Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English) [PDF] E-Verify Poster (Spanish) [PDF] Right To Work Poster (English) [PDF] Right To Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Administrative Associate ---- Hiring Department: Department of Psychiatry ---- All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue Until Oct 31, 2026 ---- Location: AUSTIN, TX ---- Job Details: General Notes This position is temporary with an end date of October 31, 2026, and is renewable based on the availability of funding, work performance, and progress toward goals. Funding is expected to continue. At Dell Medical School Bipolar Disorder Center, we pride ourselves on delivering exceptional research, service, and support to individuals struggling with bipolar disorder. Our mission is to foster a positive and nurturing environment for both our clients and our team. We're looking for a dedicated Bipolar Disorder Support Specialist who embodies our values of kindness and care, and who is adept with computer technology. Purpose Assist Bipolar Disorder Clinic research by conducting appointments to gather required documents and paperwork, creating and updating patient charts, scheduling telehealth appointments for patients in an electronic health record system, and performing other related duties. Responsibilities Support research endeavors as a valued part of our team. Serve as the main point of contact for individuals with bipolar disorder. Follow up with bipolar individuals to ensure their issues are resolved to their satisfaction. Provide exceptional support to clients via phone, email, and chat. Assist with data entry and database management. Assists with updating electronic health records (EHR). Maintain accurate records of client interactions and transactions. Offer guidance and support in navigating our research studies and clinical services. Follow up with clients to ensure their issues are resolved to their satisfaction. Collaborate with other team members to address complex issues and improve research and service quality. Contribute to creating and updating support documentation and FAQs. Stay informed about research and services and updates to offer the most relevant support. Maintain positive relationships with other departments. Develops and maintains working relationships with behavioral health providers in the community. Prepares patients for examinations and treatments. Records patient medical histories and vital signs. Participate in departmental meetings, continuing education opportunities, and academic and research opportunities to optimize patient best practice and interdepartmental collaboration. Other duties as assigned. Required Qualifications Bachelor's degree and one year of clerical experience at the Administrative Assistant level in a medical or mental health setting or high school graduation or GED, and five years of clerical experience in a medical or mental health setting, including one year of experience at the Administrative Assistant level. One year of full-time equivalent applicable experience may be substituted for each thirty semester hours of college credit earned, or vice versa; however, a minimum of one year of applicable experience is required. Capable of documenting patient communication and clinical chart notes accurately and appropriately. Demonstrate the ability to communicate and collaborate effectively with various other health care professionals (i.e., physicians, psychologists, social workers, care coordinators). Exceptional customer service skills and phone etiquette. Ability to anticipate needs and follow through with internal and external customers. Ability to follow directions. Ability to communicate effectively in a clear, understandable, and professional manner with patients and healthcare professionals, including the ability to explain registration policies and procedures. Sound judgment in decision-making. Ability to maintain regular, reliable, and punctual attendance. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Experience with data entry into electronic health record systems. Experience as a medical assistant. Two or more years of clerical experience at the Administrative Assistant level in a medical or mental health setting Proficient with at least one (1) virtual meeting system (eg, Zoom). Proficient with at least one (1) data collection system (eg RedCap) Proficient in at least one electronic medical records system (eg Epic) Can administer medications and treatments under supervision. Can perform EKGs. Knowledge of products, services, and best practices related to mental health service delivery via telehealth. Knowledge of HIPAA and FERPA regulations related to student services and mental health. Basic Life Support (BLS) certification. Phlebotomy certification. Bilingual in English and Spanish is strongly preferred. Salary Range $41,000 + depending on qualifications Working Conditions May work around standard office conditions May work around biohazards Repetitive use of a keyboard at a workstation This position is based 100% on campus, with an expectation to report on-site during the regularly scheduled work week. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.