Administrative Assistant jobs at Memorial Healthcare System - 389 jobs
Administrative Assistant
Acadia Healthcare Inc. 4.0
Fort Myers, FL jobs
Provide administrative support to facility management to ensure efficient operation of the facility.
Support managers and employees through a variety of tasks related to organization and communication.
Responsible for confidential and time sensitive material.
Familiar with a variety of the field's concepts, practices and procedures.
Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner.
Attend meetings and take accurate minutes.
May responsible for accurate and timely physician credentialing.
May direct and lead the work of others.
May manage and coordinate administrative programs and office activities.
Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.
Answer telephones and take messages or transfer calls.
May cover the reception desk when required.
Calendar management, schedule appointments, update calendars and arrange staff meetings
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. null
$24k-35k yearly est. 7d ago
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Executive Assistant 2, Baptist Health Innovations, HYBRID, FT, 08A-4:30P
Baptist Health South Florida 4.5
Miami, FL jobs
The Executive Assistant 2 is advanced and highly responsible executive clerical and related administrative work reporting to a Corporate VP (Entire Function) or Entity CEO. Employees in this position perform a variety of complex clerical, special projects and administrative duties. Emphasis of the work is on the performance of advanced clerical and administrative duties requiring considerable knowledge of the executive(s) responsibilities and an understanding of the policies, programs, procedures and regulations in effect in the entity. Duties typically include arranging for and attending conferences, independently answering inquiries where there is established policy or precedent action, taking and transcribing dictation, composing and typing correspondence and performing research to compile data for special reports and other purposes. Incumbents utilize a variety of office skills and considerable independent judgement in relieving supervisor of administrative details. General supervision is received from the employee's leader who reviews work for satisfactory performance of executive clerical and administrative duties and for attainment of desired goals and objectives. Estimated pay range for this position is $26.90 - $32.55 / hour depending on experience.
Degrees:
* High School,Cert,GED,Trn,Exper.
Additional Qualifications:
Associates degree preferred.
Clerical/administrative experience.
Advanced computer knowledge, to include knowledge of MS Office Tools and Internet.
Ability to operate office equipment (i.e
.
: copiers, fax machines, printers etc.)
Work requires written and verbal communication skills.
General knowledge of company policies, practices and operations.
Must be able to maintain confidentiality.
Minimum Required Experience: 4 Years
$26.9-32.6 hourly 7d ago
Administrative Assistant
Berman Physical Therapy 3.9
Naples, FL jobs
About Us: Do you enjoy connecting with people? Are you the kind of person who loves making someone's day? Would you thrive in a positive, growth-focused environment where your work truly matters? If you said yes, you might be the perfect fit for our team!
We're Berman Physical Therapy, a rapidly growing clinic in Naples, FL that specializes in helping people move better so they can avoid surgery and pain pills! Our unique culture is built on passion, positivity, and purpose, and our team is the reason our patients keep coming back and telling their friends.
Check us out at **************** to learn more.About This Role:
We're looking for an enthusiastic, people-loving AdministrativeAssistant to help us create a world-class client experience from the very first phone call to the final follow-up.
Your mission is simple but powerful: help clients feel seen, supported, and excited to come back. You'll be the first impression for many clients and play a key role in keeping our schedule full, our clients happy, and our reputation growing.You're a great fit if:
You're energized by talking to people and making genuine connections
You can confidently handle conversations around pricing and scheduling
You're organized, proactive, and detail-oriented
You want to be part of a fun, mission-driven team that truly changes lives
Core Responsibilities:
• Create an exceptional front desk experience that feels more like a boutique concierge service than a traditional medical office
• Handle inbound calls, schedule appointments, and follow up with leads
• Communicate value clearly, overcome objections, and build rapport with new and returning clients
• Keep the schedule optimized for efficiency and client satisfaction
• Maintain clean records: check-ins, payments, reconciliations, voicemails, and emails
• Encourage reviews, testimonials, and word-of-mouth referrals through relationship-building
• Support marketing and client retention efforts with thoughtful touches and follow-through
• Anticipate client needs and exceed expectations whenever possible What We Value:
Connect Emotionally - Build real relationships, not robotic transactions
Create a WOW Experience - Go above and beyond for clients at every opportunity
Create a Family Environment - Make every person feel welcome, supported, and part of our community Compensation & Perks:
$20-$25/hour based on experience
10 days paid vacation in your first year
Optional paid week off between Christmas & New Year's
Growth opportunities within the company
A positive, family-like team culture that you'll actually enjoy being part of Ready to Apply?
We're looking for someone who wants more than just a job-you want to be part of something meaningful.
Click Apply Now and tell us why you'd be a great fit. We can't wait to meet you!
$20-25 hourly 7d ago
Administrative Assistant III Nonexempt
Adventhealth 4.7
Minneola, FL jobs
**Our promise to you:**
Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that **together** we are even better.
**All the benefits and perks you need for you and your family:**
+ Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
+ Paid Time Off from Day One
+ 403-B Retirement Plan
+ 4 Weeks 100% Paid Parental Leave
+ Career Development
+ Whole Person Well-being Resources
+ Mental Health Resources and Support
+ Pet Benefits
**Schedule:**
Full time
**Shift:**
Day (United States of America)
**Address:**
1800 N HANCOCK RD
**City:**
MINNEOLA
**State:**
Florida
**Postal Code:**
34715
**Job Description:**
+ Shift Monday - Friday 7:00am - 4:30pm.
+ Provides administrative support to the leadership team and staff.
+ Manages calendars and assists with scheduling.
+ Handles daily issues and provides project oversight as requested.
+ Greets visitors and assists them as needed.
+ Answers incoming calls, routes to appropriate personnel, records messages, and retrieves voicemails.
**Knowledge, Skills, and Abilities:**
+ Computer skills: MS Office Suite (Outlook, Word, Excel, Publisher, PowerPoint, etc.), Internet and other research tools, word-processing, and databases [Required]
+ Filing skills [Required]
+ Knowledge of office equipment use: fax, copier, printer, scanner, binding machine, blackberry, LCD monitors, multi-line phone system, etc. [Required]
+ Ability to easily grasp complex situations [Required]
+ Ability to work independently and as a team member, as well as accept direction [Required]
**Education:**
+ Associate [Required]
**Field of Study:**
+ Trade school certification/diploma
**Work Experience:**
+ 2+ office administration experience [Required]
+ Previous project management experience [Preferred]
+ Previous scheduling experience [Preferred]
**Additional Information:**
- N/A
**Licenses and Certifications:**
- N/A
**Physical Requirements:** _(Please click the link below to view work requirements)_
Physical Requirements - ****************************
**Pay Range:**
$19.22 - $35.75
_This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances._
**Category:** Administrative & Executive Services
**Organization:** AdventHealth Minneola
**Schedule:** Full time
**Shift:** Day
**Req ID:** 150773527
The Executive Assistant 1 is executive clerical and related administrative work reporting to a Entity VP/COO, Corp Functional VP, or Foundation VP. Employees in this position perform a variety of complex clerical, administrative and special projects related work to the entity where they are assigned. Emphasis of the work is on the performance of advanced clerical duties requiring considerable knowledge of the executive(s) responsibilities and an understanding of the policies, programs, procedures and regulations in effect in the entity. Duties typically include arranging for and attending conferences, independently answering inquiries where there is established policy or precedent action, taking and transcribing dictation, composing and typing correspondence and performing research to compile data for special reports and other purposes. Employees utilize a variety of office skills and considerable independent judgement in relieving supervisor of administrative details. General supervision is received from the employee's leader who reviews work for satisfactory performance of executive clerical duties and for attainment of desired goals and objectives. Estimated pay range for this position is $23.21 - $28.08 / hour depending on experience. Degrees:
* High School,Cert,GED,Trn,Exper.
Additional Qualifications:
Associates degree preferred.
Clerical/administrative experience.
Advanced computer knowledge, to include knowledge of MS Office Tools and Internet.
Ability to operate office equipment (i.
e.
copiers, fax machines, printers etc.
) Work requires written and verbal communication skills.
General knowledge of company policies, practices and operations.
Must be able to maintain confidentiality.
Minimum Required Experience: 3 Years
Processes tray tickets to create a meal while using and maintaining all aspects of the diet office automation. Verifies tray ticket compliance and completes double confirmation of high risk orders such as multiple diet restrictions, allergies, food and drug interactions. Able to process and deliver enteral supplies. Must be self motivated, able to work in an unsupervised environment. Utilizes excellent communication skills while problem solving and interacting with team. Estimated pay range for this position is $16.00 - $17.25 / hour depending on experience. Degrees:
* High School,Cert,GED,Trn,Exper.
Licenses & Certifications:
* Food Safety.
Additional Qualifications:
Food safety certification within 90 days of job entry.
Experience should be related to computer skills, with advanced knowledge of data entry, hardware maintenance, wireless printing as well as clerical skills.
Basic knowledge of Medical Nutrition Therapy preferred.
Customer service experience.
Excellent written and verbal communication skills, especially phone etiquette.
Interpersonal skills and organizational skills necessary.
Minimum Required Experience: Less than 1 year
$16-17.3 hourly 1d ago
Care Coordination Assistant, Case Management, Baptist South
Baptist Health-Florida 4.8
Jacksonville, FL jobs
Baptist Health is looking to add a Care Coordination Assistant in our Care Management department at Baptist Medical Center Jacksonville. This is a Full Time Days opportunity.
The role of the Care Coordination Assistant will be mostly clerical, but they will also be moving around the hospital to deliver a Medicare document to obtain a signature and assisting the RN Case Managers/Social Workers with any needs they might have.
As a Care Coordination Assistant, you will be responsible for:
Under the direction of a licensed professional, provides clinical and clerical support to the Care Coordination Team.
Coordinate care across the continuum (inpatient/outpatient/post-acute and community) to assure appropriate utilization of clinical and community resources.
Duties includes providing patient-centered care for coordinating care transitions of patients and families.
This Care Coordination Assistant will be located at Baptist Jacksonville. If you are interested in this Full Time Days opportunity, please apply today!
Full/Part Time
Full-Time
Shift Details
Days
Education Required
High School Diploma/GED
Education Preferred
Associate's Degree
Experience
* 1-2 years Hospital Experience Required
Licenses and Certifications
Basic Life Support (BLS) Required
Certified Clinical Medical Assistant (CCMA) Preferred Or
Registered Medical Assistant (RMA) Preferred Or
National Certified Medical Assistant (NCMA) Preferred Or
Certified Medical Assistant (CMA) Preferred Or
Driver's License Required
Certified Nursing Assistant Preferred
Location Overview
Baptist Health, founded in 1955, is North Florida's most comprehensive health care system and the area's only non-profit, mission-driven, locally governed health care provider. Baptist Health has over 200 points of care throughout the Northeast Florida region, including our six award-winning hospitals: Baptist Medical Center Jacksonville, Wolfson Children's Hospital, Baptist Medical Center Beaches, Baptist Medical Center Clay, Baptist Medical Center Nassau and Baptist Medical Center South. The most preferred health care system in the region, Baptist Health also includes 57 primary care offices, as well as home health, behavioral health, pastoral care, rehabilitation services, occupational health and urgent care.
$30k-34k yearly est. 1d ago
Remote Work From Home Data Entry
Work Out World 3.8
New York jobs
Basic Data Entry Clerk Wanted - Work From Home 25 Words Per Minute Input
We are
Legitimate Work From Home Data Entry Jobs are going to require that you have skills relevant to the position you are applying for. Training is provided based on the position.
JOB REQUIREMENTS
Computer with internet access
Quiet work space away from distractions
Must be able and comfortable to working in an environment without immediate supervision
Ability to read, understand, and follow oral and written instructions.
Data entry or administrativeassistant experience is not needed but can be a bonus
We are recruiting those who have a background in health care, ware house worker, delivery drivers, customer service, etc - we welcome all backgrounds so long as you're ready to learn
You must apply on our website only.
Our paid focus group members come from all backgrounds and industries including remote data entry clerk, administrativeassistant, receptionist, sales assistant, customer service agent, warehouse or factory workers, driver, medical assistant, nurse, call center representative, etc. If you are looking for a part time remote work from home job, this is a great position for earning a good extra income.
Earn Part time income from the comfort of your home. This work allows you to:
Work on your time - you work when you want.
Learn new skills, get access to in demand work from home jobs
No dress code, work in your pj's or work in a suit - If you choose
Get started today by visiting our web site - and once there follow instructions as listed
Qualifications
Computer with internet access
Quiet work space away from distractions
Must be able and comfortable to working in an environment without immediate supervision
Ability to read, understand, and follow oral and written instructions
Data entry or administrativeassistant experience is not needed but can be a bonus
We are recruiting those who have a background in health care, ware house worker, delivery drivers, customer service, etc - we welcome all backgrounds so long as you're ready to learn
Benefits
Earn Part time income from the comfort of your home
Work on your time - you work when you want
Learn new skills, get access to in demand work from home jobs
No dress code, work in your pj's or work in a suit - If you choose
The Orlando Health Women's Institute is a comprehensive healthcare provider focused on addressing the unique medical needs of women at every stage of life. Located within the Orlando Health system, the institute offers a full spectrum of services, including gynecology, obstetrics, reproductive endocrinology, and maternal-fetal medicine. It also specializes in complex areas like gynecologic oncology, urogynecology, breast health, and menopause management. The institute is dedicated to providing personalized, patient-centered care through advanced diagnostic tools, minimally invasive surgeries, and cutting-edge treatments. With a multidisciplinary team of experts, the Women's Institute emphasizes wellness, preventative care, and the latest medical advancements to ensure the highest quality of care. Whether for routine health screenings or specialized treatment, the Orlando Health Women's Institute is a trusted resource for women's healthcare in Central Florida. Orlando Health | Choose Well Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices for a Vice President or Senior Vice President. Orlando Health offers a great benefits package that includes: Medical, Dental, Vison 403(b) Retirment Savings Plan Health Savings Account (HSA) Flexible Spending Account (FSA) Paid Time Off (Up to 5 weeks to start) Life Insurance Extended Leave Plan (ELP) Family Care (child care, elder care, pet care) Paid Parental Leave Pet Insurance Car Insurance 100% PAID Tuition as well as tuition reimbursment & monthly payments to help pay down any graduated school debt ALL benefits start day one Department: Womens Services Status: Full Time Shift: Days Hours: 8:00am-4:30pm, Monday-Friday No Weekends, No Holidays Responsibilities Essential Functions • Plans and carries out administrative functions requiring considerable knowledge of the organization. • Performs significant administrative duties with multiple priorities and tasks. • Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc. • Creates, prepares and coordinates presentations, including charts, graphs, etc. • Creates and maintains databases and spreadsheets. • Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary. • Has significant contact with senior management, board members, and various external contacts. • Has access to confidential employee, management and organization data. • Organizes and expedites flow of work through Vice President's or Senior Vice President's office. • Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors. • Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis. • Conducts research, data collection, and some analysis of information. • Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. • Responds to callers, correspondence and visitors not requiring Vice President's or Senior Vice President's attention. • Utilizes significant discretion in varied areas. • Coordinates special events. • Prepares, monitors, or assists with the preparation of various budgets. • Provides work direction to other clerical personnel within the department. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. • Maintains compliance with all Orlando Health policies and procedures. Other Related Functions • Maintains established departmental policies and procedures. • Prioritizes workload to manage multiple priorities. • Enhances professional growth and development through participation in educational programs, current literature, and workshops Qualifications Education/Training • Associate's Degree. • Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section). • Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access). Licensure/Certification None Experience Five (5) years of customer service, administrative, secretarial or related experience.
Education/Training • Associate's Degree. • Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section). • Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access). Licensure/Certification None Experience Five (5) years of customer service, administrative, secretarial or related experience.
Essential Functions • Plans and carries out administrative functions requiring considerable knowledge of the organization. • Performs significant administrative duties with multiple priorities and tasks. • Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc. • Creates, prepares and coordinates presentations, including charts, graphs, etc. • Creates and maintains databases and spreadsheets. • Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary. • Has significant contact with senior management, board members, and various external contacts. • Has access to confidential employee, management and organization data. • Organizes and expedites flow of work through Vice President's or Senior Vice President's office. • Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors. • Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis. • Conducts research, data collection, and some analysis of information. • Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. • Responds to callers, correspondence and visitors not requiring Vice President's or Senior Vice President's attention. • Utilizes significant discretion in varied areas. • Coordinates special events. • Prepares, monitors, or assists with the preparation of various budgets. • Provides work direction to other clerical personnel within the department. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. • Maintains compliance with all Orlando Health policies and procedures. Other Related Functions • Maintains established departmental policies and procedures. • Prioritizes workload to manage multiple priorities. • Enhances professional growth and development through participation in educational programs, current literature, and workshops
$53k-68k yearly est. Auto-Apply 2d ago
Administrative Intern Manhattan Campus - Talent Acquisition - FT - Day
Stormont Vail Health 4.6
Topeka, KS jobs
Full time
Shift:
First Shift (Days - Less than 12 hours per shift) (United States of America)
Hours per week:
40
Job Information Exemption Status: Non-Exempt Stormont Vail Health's Student Internship Program is designed for students entering their senior year of an accredited bachelor's degree program. This experience provides an opportunity to apply academic knowledge in a real-world setting, contribute to impactful projects, and gain exposure to professional environments. Interns will work closely with experienced professionals and receive mentorship throughout the program. Participate in Operational Improvement Projects and facilitate project initiatives and action items. Collect and review data and operational metrics. Develop and present data and operational metrics. Develop and present data analysis and business recommendations to maximize resource utilization. Contribute to initiatives aimed at optimizing workflows, reducing wait times, and improving patient experience. Develop and implement quality care tracking systems.
Education Qualifications
Currently enrolled in a Bachelor's degree program at an accredited college or university in related field. Required
Completion of at least junior-level coursework (typically 90 credit hours or equivalent). Required
Experience Qualifications
Coursework or experience in Business, Healthcare, Finance, Data Analytics or a related field Preferred
Skills and Abilities
Strong communication, organization, and analytical skills.
Ability to manage time effectively and work independently or collaboratively.
Proficiency in Microsoft Office Suite or relevant tools.
Full-time availability during the internship period.
Project Management and timeline adherence.
Change management, collaboration and alliance building. Willingness to learn and take initiative.
Develop MS Excel Skills, data collection, and review and analysis.
Respect for confidentiality.
What you will do
The Intern will support departmental operations through administrative, analytical, and project-based tasks. This internship provides hands-on experience in a healthcare setting, offering exposure to hospital workflows, patient services, and interdepartmental collaboration.
Uphold patient confidentiality and comply with HIPAA regulations.
Participate in meetings and contribute to ongoing initiatives
Project 1: Room utilization project to best assess and recommend changes to patient flow in clinical departments to maximize utilization of exam and treatment rooms.
Project 2: Project lead, develop (with IT resources), implement and go-live of MHK Campus SharePoint site. Integrating all the clinical, ancillary and operational support departments into a unified and singular SharePoint site. This would incorporate many "O drive" documents, pull in links to frequently used policies and standardize access to resource documents and eliminate outdated versions.
Contribute to department-specific projects and initiatives.
Conduct research, analyze data, and assist in developing reports or presentations.
Participate in department meetings and contribute to ongoing initiatives.
Present a final project or summary of contributions at the end of the internship.
Other duties as assigned.
Required for All Jobs
Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health
Performs other duties as assigned
Patient Facing Options
Position is Not Patient Facing
Remote Work Guidelines
Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards.
Stable access to electricity and a minimum of 25mb upload and internet speed.
Dedicate full attention to the job duties and communication with others during working hours.
Adhere to break and attendance schedules agreed upon with supervisor.
Abide by Stormont Vail's Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually.
Remote Work Capability
On-Site; No Remote
Scope
No Supervisory Responsibility
No Budget Responsibility No Budget Responsibility
Physical Demands
Balancing: Occasionally 1-3 Hours
Carrying: Occasionally 1-3 Hours
Climbing (Stairs): Rarely less than 1 hour
Eye/Hand/Foot Coordination: Frequently 3-5 Hours
Feeling: Occasionally 1-3 Hours
Grasping (Fine Motor): Occasionally 1-3 Hours
Grasping (Gross Hand): Occasionally 1-3 Hours
Handling: Occasionally 1-3 Hours
Hearing: Frequently 3-5 Hours
Kneeling: Rarely less than 1 hour
Lifting: Occasionally 1-3 Hours
Pulling: Occasionally 1-3 Hours
Pushing: Occasionally 1-3 Hours
Reaching (Forward): Occasionally 1-3 Hours
Reaching (Overhead): Rarely less than 1 hour
Repetitive Motions: Frequently 3-5 Hours
Sitting: Frequently 3-5 Hours
Standing: Occasionally 1-3 Hours
Stooping: Rarely less than 1 hour
Talking: Frequently 3-5 Hours
Walking: Occasionally 1-3 Hours
Working Conditions
Dusts: Rarely less than 1 hour
Extreme Temperatures: Rarely less than 1 hour
Noise/Sounds: Occasionally 1-3 Hours
Other Atmospheric Conditions: Rarely less than 1 hour
Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment.
Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications.
$26k-32k yearly est. Auto-Apply 43d ago
Administrative Intern Patient Experience - Talent Acquisition - FT - Day
Stormont Vail Health 4.6
Topeka, KS jobs
Full time
Shift:
First Shift (Days - Less than 12 hours per shift) (United States of America)
Hours per week:
40
Job Information Exemption Status: Non-Exempt Stormont Vail Health's Student Internship Program is designed for students entering their senior year of an accredited bachelor's degree program. This experience provides an opportunity to apply academic knowledge in a real-world setting, contribute to impactful projects, and gain exposure to professional environments. Interns will work closely with experienced professionals and receive mentorship throughout the program. Provides overall administrative and operational analytics utilization for activities and functions related to the Experience Division; Patient Experience, Building Blocks, Guest Experience, Volunteer Services, and Spiritual Care. This includes measurement and reporting on all applicable department databases. Works collaboratively with physician leadership, administrative leadership and related committees as well as supporting departments and operational units. The Business Analyst analyzes and prepares reports using both quantitative and qualitative data, based on information derived from the complaint and patient satisfaction databases and other data inputs.
Education Qualifications
Currently enrolled in a Bachelor's degree program at an accredited college or university in related field. Required
Completion of at least junior-level coursework (typically 90 credit hours or equivalent). Required
Experience Qualifications
Coursework or experience in Business, Healthcare, Finance, Data Analytics or a related field Preferred
Skills and Abilities
Strong communication, organization, and analytical skills. Required
Ability to manage time effectively and work independently or collaboratively.
Proficiency in Microsoft Office Suite or relevant tools.
Full-time availability during the internship period.
Professional conduct and accountability.
Ability to translate complex data into usable reports and/or charts, graphs and written reports.
Knowledge of medical staff development planning processes and report writing.
Knowledge of survey tools, survey creation, analysis and distribution.
Ability to self-motivate, organize own work and juggle multiple priorities to produce accurate analyses.
Ability to comply with confidentiality.
What you will do
The Intern will support departmental operations through administrative, analytical, and project-based tasks. This internship provides hands-on experience in a healthcare setting, offering exposure to hospital workflows, patient services, and interdepartmental collaboration.
Uphold patient confidentiality and comply with HIPAA regulations.
Participate in meetings and contribute to ongoing initiatives
Develops systems within all cost centers to monitor activity, volume, expenditures, and continually compares to budgeted projections.
Actively participates in the budget process; responsible for summarizing department needs. Reports changes in a simplified manner in reports to both department directors and hospital fiscal and planning departments.
Provides research and analysis of hospital, physician and non-acute aspects of the healthcare market.
Maintain the databases used to provide the organization quantitative and qualitative data (Grievance System and the Patient Satisfaction Surveys).
Create and maintain spreadsheets and databases providing analysis and interpretation of data from experience division databases.
Responsible for overseeing the Stormont Vail Patient Satisfaction survey process, including HCAHPS and CGCAHPS
Maintains good working relationship with vendors in the development of the survey instruments.
Analyzes database results and assures distribution of reports to Operating Committee and Department Directors/Medical Directors on a timely and regular basis.
Generate materials for retreats, performs analysis and compiles information regarding the overall experience at Stormont Vail Health.
Generate material to provide to providers regarding their practice/patient satisfaction survey results.
Provide assistance in conducting medical staff development plans including analyzing physician data.
Ability to automate processes to more effectively and efficiently analyze large amounts of data.
Development of written reports and frequently make oral presentations of analytic results to stakeholder groups.
Communicate with Experience System Director internal and external customers informed on process of projects.
Obtains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Refer to the appropriate department when a possible liability is introduced through the qualitative information (Risk, HIPAA, etc.).
Required for All Jobs
Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health
Performs other duties as assigned
Patient Facing Options
Position is Not Patient Facing
Remote Work Guidelines
Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards.
Stable access to electricity and a minimum of 25mb upload and internet speed.
Dedicate full attention to the job duties and communication with others during working hours.
Adhere to break and attendance schedules agreed upon with supervisor.
Abide by Stormont Vail's Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually.
Remote Work Capability
On-Site; No Remote
Scope
No Supervisory Responsibility
No Budget Responsibility No Budget Responsibility
Physical Demands
Balancing: Occasionally 1-3 Hours
Carrying: Occasionally 1-3 Hours
Climbing (Stairs): Rarely less than 1 hour
Eye/Hand/Foot Coordination: Frequently 3-5 Hours
Feeling: Occasionally 1-3 Hours
Grasping (Fine Motor): Occasionally 1-3 Hours
Grasping (Gross Hand): Occasionally 1-3 Hours
Handling: Occasionally 1-3 Hours
Hearing: Frequently 3-5 Hours
Kneeling: Rarely less than 1 hour
Lifting: Occasionally 1-3 Hours
Pulling: Occasionally 1-3 Hours
Pushing: Occasionally 1-3 Hours
Reaching (Forward): Occasionally 1-3 Hours
Reaching (Overhead): Rarely less than 1 hour
Repetitive Motions: Frequently 3-5 Hours
Sitting: Frequently 3-5 Hours
Standing: Occasionally 1-3 Hours
Stooping: Rarely less than 1 hour
Talking: Frequently 3-5 Hours
Walking: Occasionally 1-3 Hours
Working Conditions
Dusts: Rarely less than 1 hour
Extreme Temperatures: Rarely less than 1 hour
Noise/Sounds: Occasionally 1-3 Hours
Other Atmospheric Conditions: Rarely less than 1 hour
Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment.
Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications.
$26k-32k yearly est. Auto-Apply 43d ago
Administrative Intern Marketing - Talent Acquisition - FT - Day
Stormont Vail Health 4.6
Topeka, KS jobs
Full time
Shift:
First Shift (Days - Less than 12 hours per shift) (United States of America)
Hours per week:
40
Job Information Exemption Status: Non-Exempt Stormont Vail Health's Student Internship Program is designed for students entering their senior year of an accredited bachelor's degree program. This experience provides an opportunity to apply academic knowledge in a real-world setting, contribute to impactful projects, and gain exposure to professional environments. Interns will work closely with experienced professionals and receive mentorship throughout the program. The Marketing Intern will work in a fast-paced marketing and communications department and have the opportunity to create projects that showcase their talents and skillset. This position will assist in planning, developing, and implementing opportunities to promote Stormont Vail Health throughout our region and to our 6,000 team members. Under the supervision of the Marketing Supervisor, this position is responsible for providing internal and external communications (written and/or visual). The ideal individual will have excellent communication skills and a broad marketing and communications skillset.
Education Qualifications
Currently enrolled in a Bachelor's degree program at an accredited college or university in related field. Required
Completion of at least junior-level coursework (typically 90 credit hours or equivalent). Required
Experience Qualifications
Coursework or experience in Business, Healthcare, Finance, Data Analytics or a related field Preferred
Skills and Abilities
Strong communication, organization, and analytical skills. Required
Ability to manage time effectively and work independently or collaboratively.
Proficiency in Microsoft Office Suite or relevant tools.
Full-time availability during the internship period.
Professional conduct and accountability.
Willingness to learn and take initiative.
Timely completion of assigned tasks and deliverables.
Respect for confidentiality.
What you will do
The Intern will support departmental operations through administrative, analytical, and project-based tasks. This internship provides hands-on experience in a healthcare setting, offering exposure to hospital workflows, patient services, and interdepartmental collaboration.
Uphold patient confidentiality and comply with HIPAA regulations.
Participate in meetings and contribute to ongoing initiatives
Content Development: Write copy for various mediums including web, advertising, internal communications, social media, etc.
Market Research: Conduct competitor analyses and gather insights into healthcare and marketing trends.
Digital Design: Create graphic designs for various mediums including digital, print, social media, etc.
Promotional Coordination: Assist the team with promotion selections, orders, stocking, and pickups.
Misc. Marketing Duties: Assist the team with a variety of projects including assisting videographers with shoots, running reports, archiving images and files, prepping and delivering printed content, etc.
Participate in meetings and contribute to ongoing initiatives.
Conduct research, analyze data, and assist in developing reports or presentations.
Participate in department meetings and contribute to ongoing initiatives.
Present a final project or summary of contributions at the end of the internship.
Other duties as assigned.
Required for All Jobs
Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health
Performs other duties as assigned
Patient Facing Options
Position is Not Patient Facing
Remote Work Guidelines
Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards.
Stable access to electricity and a minimum of 25mb upload and internet speed.
Dedicate full attention to the job duties and communication with others during working hours.
Adhere to break and attendance schedules agreed upon with supervisor.
Abide by Stormont Vail's Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually.
Remote Work Capability
On-Site; No Remote
Scope
No Supervisory Responsibility
No Budget Responsibility No Budget Responsibility
Physical Demands
Balancing: Occasionally 1-3 Hours
Carrying: Occasionally 1-3 Hours
Climbing (Stairs): Rarely less than 1 hour
Eye/Hand/Foot Coordination: Frequently 3-5 Hours
Feeling: Occasionally 1-3 Hours
Grasping (Fine Motor): Occasionally 1-3 Hours
Grasping (Gross Hand): Occasionally 1-3 Hours
Handling: Occasionally 1-3 Hours
Hearing: Frequently 3-5 Hours
Kneeling: Rarely less than 1 hour
Lifting: Occasionally 1-3 Hours
Pulling: Occasionally 1-3 Hours
Pushing: Occasionally 1-3 Hours
Reaching (Forward): Occasionally 1-3 Hours
Reaching (Overhead): Rarely less than 1 hour
Repetitive Motions: Frequently 3-5 Hours
Sitting: Frequently 3-5 Hours
Standing: Occasionally 1-3 Hours
Stooping: Rarely less than 1 hour
Talking: Frequently 3-5 Hours
Walking: Occasionally 1-3 Hours
Working Conditions
Dusts: Rarely less than 1 hour
Extreme Temperatures: Rarely less than 1 hour
Noise/Sounds: Occasionally 1-3 Hours
Other Atmospheric Conditions: Rarely less than 1 hour
Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment.
Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications.
$26k-32k yearly est. Auto-Apply 43d ago
QM Administrative Assistant
Charlotte Behavioral Health Care 3.8
Punta Gorda, FL jobs
Charlotte Behavioral Health Care is seeking a part-time AdministrativeAssistant to support our Quality Management (QM) Department. This position plays a key role in supporting compliance, accreditation, data tracking, and quality improvement activities across the organization.
The ideal candidate is highly organized, detail-oriented, professional, and comfortable working with sensitive and confidential information in a behavioral health environment.
Key Responsibilities
Provide day-to-day administrative support to the QM team.
Assist with AHCA, CARF, DCF and other auditing and monitoring activities.
Accurately enter, track and maintain data related to quality and risk events.
Collect, enter, and maintain data for satisfaction surveys.
Prepare and submit required reports.
Support the development of quarterly and annual reports.
Process and track policy and procedure updates.
Prepare meeting agendas and complete meeting minutes.
Benefits
Must meet eligibility requirements
Employee Assistance Program (EAP)
403b Retirement Plan, with 9% employer contribution for those who meet eligibility requirements.
Tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligible, and Health Resources and Services Administration (HRSA) loan repayment eligible for qualifying staff.
Qualifications
High school diploma or equivalent; associate degree or coursework in healthcare administration, business administration, or a related field will be given preference.
One (1) year of administrative support experience, preferably in a healthcare, behavioral health, or regulated environment.
Familiarity with AHCA, CARF, DCF, or managing entities preferred.
Ability to pass a level II Background clearance and drug test.
Proficiency in Microsoft Office (Word, Excel, Outlook) and ability to learn internal systems.
For more information regarding the Level II Background Screening click here: ********************************
$25k-33k yearly est. 5d ago
QM Administrative Assistant
Charlotte Behavioral Health Care 3.8
Punta Gorda, FL jobs
Charlotte Behavioral Health Care is seeking a part-time AdministrativeAssistant to support our Quality Management (QM) Department. This position plays a key role in supporting compliance, accreditation, data tracking, and quality improvement activities across the organization.
The ideal candidate is highly organized, detail-oriented, professional, and comfortable working with sensitive and confidential information in a behavioral health environment.
Key Responsibilities
* Provide day-to-day administrative support to the QM team.
* Assist with AHCA, CARF, DCF and other auditing and monitoring activities.
* Accurately enter, track and maintain data related to quality and risk events.
* Collect, enter, and maintain data for satisfaction surveys.
* Prepare and submit required reports.
* Support the development of quarterly and annual reports.
* Process and track policy and procedure updates.
* Prepare meeting agendas and complete meeting minutes.
Benefits
Must meet eligibility requirements
* Employee Assistance Program (EAP)
* 403b Retirement Plan, with 9% employer contribution for those who meet eligibility requirements.
* Tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligible, and Health Resources and Services Administration (HRSA) loan repayment eligible for qualifying staff.
$25k-33k yearly est. 4d ago
TFC Administrative Assistant
Charlotte Behavioral Health Care 3.8
Punta Gorda, FL jobs
* Under the management of the Director of Adult Community Services * Employee serves as initial point of contact between the public and the staff of the CBHC Community based Programs, including but not limited to; TFC, Adult Case Management, Dietary, and S.H.A.R.E. Spot.
* Employee assists in relations with the caregivers, clients, and personnel
* Administers the office during business hours; and facilitates caregiver billing, stipends, and other necessary financial functions including maintaining the cash drawers for TFC and Dietary Programs.
* Employee must have excellent organizational skills.
* Ability to assume responsibility with minimum supervision.
* Ability to remain calm in crisis situations.
* Writing skills with the ability to produce articulate and professional documents as assigned.
* Ability to deal professionally, courteously and efficiently with consumers and other persons.
* Maintains medical records of patients served in TFC/Adult OP CM programs.
* Position primarily entails work with adult caregivers and chronically mentally ill adults over the age of 18.
* Will complete AHCA & AFCH Provider Core Training within six (6) months of employment.
Benefits
Full-time
* Dental, vision, health, and life insurance.
* Employee Assistance Program (EAP).
* Employer sponsored contribution to Health Savings Account (HSA), with qualifying insurance plan.
* Paid Time Off (PTO).
* 11 paid holidays.
Must meet eligibility requirements
* 403b Retirement Plan, with 9% employer contribution for those who meet eligibility requirements.
* Tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligible, and Health Resources and Services Administration (HRSA) loan repayment eligible for qualifying staff
$25k-33k yearly est. 6d ago
Academic Administrative Assistant
Health Career Institute 4.1
West Palm Beach, FL jobs
The role of the Academic AdministrativeAssistant is to support the Director of Nursing and the academic team in meeting the mission of HCI College.
ESSENTIAL FUNCTIONS:
Assist the Director of Nursing and the Dean of Academic Affairs as needed.
Schedule meetings and interviews
Coordinate with the Dean of Academic Affairs on new faculty on-boarding and orientation.
Collect and maintain documents during the on-boarding process with new faculty.
Maintain instructor licensures and certifications.
Maintain all faculty documents and files.
Participate in student orientation and graduation.
Assist students with various needs.
Day-to-day office management and support.
Attend staff and faculty meetings.
Records and distributes minutes or other records for meetings.
Regular and reliable attendance.
Comply with all governmental regulations and standards of accreditation.
Preforms other duties and responsibilities as assigned.
Requirements
Skills and Qualifications:
A high level of organizational skills and the ability to multitask is needed.
Computer literacy skills including functional knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Teams, Outlook, etc.).
A willingness to follow high ethical standards.
Discretion and trustworthiness: you may be privy to confidential information.
Education/Experience:
High School Diploma/GED (Required)
Associate's degree from an accredited college or university or equivalent (Preferred)
Minimum of 2 years of administrative experience (Preferred)
Physical Demands:
The physical demands are those required in a professional office setting and higher education environment: communicating with students and staff, demonstrating procedures and techniques, and getting to and from appropriate classrooms and offices. Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.
Work Environment:
Professional office setting: moderate noise levels; controlled indoor climate. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Location:
This position is an onsite position.
This position will be based out of:
? West Palm Beach (Main Campus)
? Fort Lauderdale (A Branch of West Palm Beach)
Any changes must be reviewed by the Senior Vice President of Academic Affairs and President/Chief Executive Officer (CEO). All final approvals must come from the President/CEO.
$25k-36k yearly est. 6d ago
Secretary - Food & Nutrition Services
Orlando Health 4.8
Orlando, FL jobs
Now Hiring: Department Secretary Department: Food & Nutrition Services Facility: Orlando Health Orlando Regional Medical Center (ORMC) Location: Orlando, Florida Schedule: Variable Full-Time | Day Shift (First) About Orlando Health ORMC Orlando Health Orlando Regional Medical Center (ORMC) has proudly served Central Florida for more than 100 years.
As the flagship hospital of the Orlando Health system and one of the region's largest tertiary care facilities, ORMC delivers advanced surgical, medical, rehabilitative, and emergency services.
Highlights include: Central Florida's only Level One Trauma Center Recognized by U.
S.
News & World Report as a Best Hospital Recipient of 13 Beacon Awards for Excellence from the American Association of Critical-Care Nurses Position Summary The Department Secretary provides comprehensive administrative, secretarial, and clerical support to management personnel within a large department or service area.
This role requires strong organizational skills, the ability to manage multiple priorities in a fast-paced environment, excellent communication skills, and keen attention to detail.
Essential Functions Collaborates with the team to set priorities and deadlines, adjusting workflow to meet departmental and patient needs Utilizes Microsoft Office applications (Word, Excel, PowerPoint, Teams) to prepare reports, charts, graphs, and presentations Schedules appointments for managers and maintains departmental calendars Orders and maintains unit and office supplies while monitoring departmental budget limits Submits and tracks housekeeping, maintenance, biomedical, and engineering work orders Monitors and assists with timekeeping and attendance using KRONOS or other timekeeping systems Screens and problem-solves incoming calls and visitor requests, referring issues appropriately Receives, distributes, and manages mail, faxes, and electronic notifications Ensures timely and accurate payment of departmental invoices and disbursements Assists with scheduling patient appointments as needed Maintains departmental files in accordance with records retention guidelines Organizes meetings, prepares materials, records and transcribes minutes, and arranges logistics as needed Tracks progress of special projects and supports department initiatives Qualifications Education/Training: High School Diploma or equivalent Working knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Teams; Access preferred) Licensure/Certification: None required Experience: Minimum of two (2) years of clerical or secretarial experience Why Join Orlando Health? Recognized Excellence: Named one of America's Best-In-State Employers by Forbes Career Growth & Support: Free education programs and comprehensive well-being services Day-One Benefits: Immediate access to flexible benefits that support work-life balance Join Our Team If you're detail-oriented, organized, and passionate about supporting a high-performing healthcare team, we invite you to apply and become part of the Orlando Health family.
Qualifications
$23k-28k yearly est. Auto-Apply 6d ago
Client Support Assistant II - Beh Hlth
Care Resource 3.8
Miami, FL jobs
2 years of related experience required (working with HIV/AIDS clients preferred)
High school diploma required
The Client Support Assistant is responsible for providing support including social interaction, emotional support, client orientation, education of health and social service delivery systems, ensuring positive outcomes and stability. They are responsible for engagement, information, support, and empower those who are eligible for services and would like to receive services from Care Resource. They are responsible for assisting with the intake process by gathering documentation and by providing administrative support in order to expedite service delivery. They will also be responsible for appointment scheduling with clients and for clients as necessary.
JOB RESPONSIBILITIES
Welcome clients into the agency and provide orientation/education regarding the agency and its services.
Provide initial HIV/AIDS orientation and education to clients including what to expect from the HIV service delivery system.
Provide initial Medication Assisted Treatment (MAT) orientation and education to clients including what to expect from the MAT program.
Provide initial information regarding applicable County's Service Delivery System and provider options.
Assist with initial client intake, paperwork and applications for financial and medical eligibility.
Assist clients who test positive for HIV in obtaining appropriate care and treatment services.
Assist clients who are interested in enrolling in the MAT program to obtain appropriate care and treatment services.
Help clients to schedule appointments, document assistance with referrals and follow up with providers to ensure clients attend appointments.
Monitor client's adherence to program requirements.
Provide educational support to clients to enhance their knowledge and understanding of medication protocols, side effects and adherence to medical treatment.
Ensure that service providers in the referral network are active, and that formal Memoranda of Understanding and HIPAA Business Associates agreements are executed.
Request information from third parties about clients (proof of income, proof of HIV status, etc.) and verify insurance status (private, Medicaid status, etc.).
Walk clients through initial appointments for care and other entitlements.
Contact clients to verify and/or remind them of appointments with other departments or other agencies.
Conduct periodical Client Satisfaction Surveys, Quarterly Client Advisory Committees or Orientation meetings.
Maintain record keeping requirements and assist with chart reviews for Q/A purposes as requested.
Communicate with clients one to three days before a foreseen hurricane/natural disaster according to emergency plan procedures.
Support appointments scheduling with patients.
Accurately make changes and cancel appointments within CAREWARE, NextGen and other Agency scheduling systems.
Keep current lists of all agency employee contact phone numbers including alternate numbers.
Receive and track e-mails from supervisors that informs of staff absences, including staff covering the absent person's work.
Attend to client's phone calls promptly who are attempting to access services and provide them with accurate and timely information.
Request updates from departmental supervisors to resolve problems with staff schedules to ensure accuracy.
Report on various concerns, complaints and compliments received via phone.
Transfer complaints directly to the supervisor responsible for the area of concern.
Participate in staff training sessions and other meetings as required by the agency and/or the funding sources.
Participate in agency developmental activities as requested.
Assist Manager and other supervisors in the record keeping, organization, follow up of all grants and interventions
Other duties as assigned.
Culture of Service: 3 C's
Compassion
• Greets internal or external customers (i.e. patient, client, staff, vendor) with courtesy, making eye contact, responding with a proper tone and nonverbal language.
• Listens to the internal or external customer (i.e. patient, client, staff, vendor) attentively, reassuring and understanding of the request and providing appropriate options or resolutions.
Competency
• Provides services required by following established protocols and when needed, procure additional help to answer questions to ensure appropriate services are delivered
Commitment
• Takes initiative and anticipates internal or external customer needs by engaging them in the process and following up as needed
• Prioritize internal or external customer (i.e. patient, client, staff, vendor) requests to ensure the prompt and effective response is provided
Safety
Ensure proper hand washing according to Centers for Disease Control and Prevention guidelines.
Understand and appropriately act upon assigned role in Emergency Code System
Understand and perform assigned role in Agency Continuity of Operations Plan (COOP)
Contact Responsibility
The responsibility for internal and external contacts is frequent and important.
Physical Requirements
This work requires the following physical activities: frequent sitting, bending, standing, walking, talking in person and talking on the phone. Occasional driving, stretching/reaching and lifting up to 50 lbs. are required. Work usually is performed in an office setting.
Other
Participates in health center developmental activities as requested.
Other duties as assigned.
Legal Compliance Notice: This careers website is maintained by Care Resource Community Health Centers, Inc. a qualified entity, in support of compliance with House Bill 531 (2025). As required by law, Care Resource includes a clear and conspicuous link to this resource on its website and provides the link in all job vacancy advertisements and postings issued by the health center. For more information, please see the link to the new Care Provider Background Screening Clearinghouse Education and Awareness website. ********************************
$24k-29k yearly est. 24d ago
Fee Schedule Administrator
Coast Dental 4.2
Tampa, FL jobs
Job Purpose:
The primary purpose and function of the Fee Schedule Administrator is to organize and maintain all insurance fee schedules, ensuring they are loaded into the Practice Management System in a timely manner. The Fee Schedule Administrator is responsible for maintaining insurance alerts, addressing limitations and exclusions for proper billing. The Fee Schedule Administrator must understand the impact fees and alerts entered into the system have on operations and other departments within the Support Office.
Duties and Responsibilities:
Ensure that company-wide insurance receivables are maximized through proper fee schedule interpretation.
Identify and load insurance fee schedule limitations and exclusions in the Practice Management System for proper billing purposes.
Maintain all accepted insurances plans, archive old, discontinued or unused insurance plans.
Accurately load and maintain all fee schedules and plan alerts in the Practice Management System, ensuring fees are current and active for relevant effective dates. Distribute all insurance plan and fee schedule updates to the dental offices in a timely manner. Archive deactivated fee schedules. Coast Dental strives for 100% accuracy, but 98% is the minimum standard accepted.
Ensure fees are being paid at the negotiated rate.
Provide support to dental practices, responding to office inquiries regarding fees, insurance filing and portal access.
Create and maintain all insurance CDT procedures, explosion, and product codes in our Practice Management System. Create promotional codes, as requested by the Senior Leadership Team.
Work closely with the practices in protecting the assets of Coast Dental by properly training the offices when errors are made and how to correct them. Work to eliminate linkage errors through education and training.
Utilize various communication methods, both on and offline, to contact insurance carriers regarding portal access issues and portal functionality issues.
Reset passwords and manage user accounts for insurance carrier websites per office requests.
Read and analyze explanation of benefits and make proper adjustments according to Coast Dental processing criteria.
Perform other duties, as assigned.
Knowledge, Skills and Abilities:
Ability to organize large amounts of data including plan documents, directories, spreadsheets, and files.
Proficient in Microsoft Office, with an emphasis on MS Excel and the ability to use formulas such as lookups, conditional statements, and data modeling.
Demonstrates attention to detail, multi-task, ability to handle sensitive information and main strict confidentiality.
Oral Communication- Listens and gets clarification; Responds well to questions. Maintains constant and open communication with all parties involved in each issue.
Written Communication- Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Able to read and interpret written information.
Problem Solving- Identifies problems in a timely manner; Gathers and analyzes information skillfully.
Teamwork- Balances team and individual responsibility; Contributes to building a positive team spirit.
Professionalism- Accepts responsibility for own actions; Follows through on commitments.
Qualifications
Detailed experience with insurance company pricing, underwriting or medical/dental billing and coding.
Dental office or dental experience is preferred.
$26k-31k yearly est. 17d ago
Fee Schedule Administrator
Coast Dental Services, Inc. 4.2
Tampa, FL jobs
Job Purpose: The primary purpose and function of the Fee Schedule Administrator is to organize and maintain all insurance fee schedules, ensuring they are loaded into the Practice Management System in a timely manner. The Fee Schedule Administrator is responsible for maintaining insurance alerts, addressing limitations and exclusions for proper billing. The Fee Schedule Administrator must understand the impact fees and alerts entered into the system have on operations and other departments within the Support Office.
Duties and Responsibilities:
* Ensure that company-wide insurance receivables are maximized through proper fee schedule interpretation.
* Identify and load insurance fee schedule limitations and exclusions in the Practice Management System for proper billing purposes.
* Maintain all accepted insurances plans, archive old, discontinued or unused insurance plans.
* Accurately load and maintain all fee schedules and plan alerts in the Practice Management System, ensuring fees are current and active for relevant effective dates. Distribute all insurance plan and fee schedule updates to the dental offices in a timely manner. Archive deactivated fee schedules. Coast Dental strives for 100% accuracy, but 98% is the minimum standard accepted.
* Ensure fees are being paid at the negotiated rate.
* Provide support to dental practices, responding to office inquiries regarding fees, insurance filing and portal access.
* Create and maintain all insurance CDT procedures, explosion, and product codes in our Practice Management System. Create promotional codes, as requested by the Senior Leadership Team.
* Work closely with the practices in protecting the assets of Coast Dental by properly training the offices when errors are made and how to correct them. Work to eliminate linkage errors through education and training.
* Utilize various communication methods, both on and offline, to contact insurance carriers regarding portal access issues and portal functionality issues.
* Reset passwords and manage user accounts for insurance carrier websites per office requests.
* Read and analyze explanation of benefits and make proper adjustments according to Coast Dental processing criteria.
* Perform other duties, as assigned.
Knowledge, Skills and Abilities:
* Ability to organize large amounts of data including plan documents, directories, spreadsheets, and files.
* Proficient in Microsoft Office, with an emphasis on MS Excel and the ability to use formulas such as lookups, conditional statements, and data modeling.
* Demonstrates attention to detail, multi-task, ability to handle sensitive information and main strict confidentiality.
* Oral Communication- Listens and gets clarification; Responds well to questions. Maintains constant and open communication with all parties involved in each issue.
* Written Communication- Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Able to read and interpret written information.
* Problem Solving- Identifies problems in a timely manner; Gathers and analyzes information skillfully.
* Teamwork- Balances team and individual responsibility; Contributes to building a positive team spirit.
* Professionalism- Accepts responsibility for own actions; Follows through on commitments.