Administrative Assistant jobs at Menzies Aviation - 554 jobs

Who we are: AerSale is a global leader and market innovator specializing in aviation products and services to meet the growing demand for aftermarket support in global passenger, cargo, and government segments. Featuring complete aircraft nose-to-tail, value-added offerings, including Aircraft & Component Maintenance, Repair and Overhaul Services (MRO), Aircraft & Engine Sales and Leasing, Used Serviceable Material (USM) Sales and Parts Exchange, Flight Equipment Asset Management Services, Internally developed aircraft and component modifications (engineered solutions) designed to enhance aircraft performance and operating economics (e.g. AerSale, AerTrak and AerAware). For more information, visit us at **************** What we Offer: Medical Insurance 100% Employer Paid Dental, Vision, Life, Short and Long Term Disability Insurance 401K with Employer Contribution Employee Stock Purchase Plan (ESPP) Education Reimbursement (related field) Employee Referral Program and Recognition Program Paid Holidays and 15 Paid Time-Off Days annually Job Description: Job Summary: Reporting directly to the Chief Executive Officer and the Chief Operating Officer, the Executive Assistant will be experienced in handling a wide range of administrative and executive support-related tasks and should be able to work independently with little or no supervision. The Executive Assistant will be a highly resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. The individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Essential Duties and Responsibilities: * Completes a broad variety of administrative tasks for the CEO and COO including; managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; copying, reviewing outside mail, scanning and filing documents, screening phone calls and visitors, updating Outlook contacts, maintaining executive files, arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. * Anticipating the executives' needs and proactively bringing together appropriate people and resources to support the executive in addressing these issues. * Completes critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem solving; making adjustments to plans. * Enhances executives' and company's reputation by accepting ownership for accomplishing new and different requests, exploring opportunities to add value to job accomplishments. * Represents the executives by welcoming visitors, arranging company dinners and other corporate functions; answering questions and meeting requests directed to the executive office. * Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings. * Managing external contacts; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed for primary contacts. * Improves quality results by studying, evaluating, and re-designing processes, implementing changes. * Effectively handle Board of Directors related activities and communications with a high degree of professionalism, accuracy and confidentiality. * Updates job knowledge by participating in educational opportunities; reading professional publications, maintaining personal networks; participating in professional organizations. * Perform additional duties as assigned Education and Experience: * Bachelor's degree * Company start-up experience preferred Abilities and Skills: * Excellent verbal and superior writing and report presentation skills are essential * Polished professional having significant experience (minimum 3 years) supporting a C-level fast paced executive * High level of professionalism and demonstrated ability to handle confidential information accordingly is crucial in this role * Demonstrated success where personal results and accountability are evident * Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail * Strong sense of teamwork * Can operate independently and remotely from a supervisor * Advanced PC skills in Microsoft Office, including Word, PowerPoint and Excel * Proficient with technology including mobile devices If you would like to see your career take flight, apply today! Aersale is an Equal Opportunity Employer. The company prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, general identity, national origin, or for inquiring about, discussing, or disclosing information about compensation. As a Government Contractor Aersale takes affirmative action to employ and advance in employment individuals without regard to disability or veteran status. If you are an Individual with Disability and require any assistance with the application process please contact Human Resources at: ************************.

Pace Logistics prides itself on delivering exceptional service at fair rates. The company operates with a collaborative and proactive approach to ensure your supply chain is supported effectively. Known for its availability, Pace Logistics commits to being the dependable partner businesses need. A unified and solution-driven mindset defines the organization's mission to meet client needs efficiently. Role Description This is a full-time, on-site role based in Charlotte, NC, for a Personal Assistant to the Chief Executive Officer (CEO). The Personal Assistant will be responsible for managing the day-to-day administrative and organizational tasks for the CEO, including diary scheduling, organizing meetings, handling correspondence, preparing reports, and coordinating travel arrangements. They will also support the CEO with personal assistant tasks and maintain confidentiality while efficiently managing clerical duties. The role requires a high level of professionalism and attention to detail. Qualifications Strong Executive Administrative Assistance and Personal Assistance skills Proficiency in Diary Management and scheduling appointments Proven experience in Clerical Skills and Administrative Assistance Excellent organizational, multitasking, and time management abilities Strong written and verbal communication skills Proficiency in office software and tools such as Microsoft Office Ability to handle confidential information with discretion and professionalism Bachelor's degree or equivalent experience in a related field is a plus Prior experience in a supporting role for executive leaders is preferred

ATA Services, Inc., is looking for a full-time Administrative Assistant for our client Energy & Carbon Management Commission. Please review the details listed below: The Administrative Assistant supports the administration of the ECMC Workforce Development Fund, a division-wide initiative designed to provide equitable, transparent, and consistent access to professional development for all ECMC staff. Under the direction of the Organizational Development (OD) Specialist and the SDU Manager, the Program Assistant manages day-to-day workfl ow operations including request intake, approval tracking, communication with participants, documentation, and data/reporting support. Key Responsibilities Program Operations & Workfl ow Support • Serve as the main intake coordinator for all training fund requests. • Review submissions for completeness and alignment with program guidelines. • Route requests through supervisor → SDU → OD approval chain. • Monitor processing time to ensure • Track pending, approved, denied, or returned requests. Communication & Customer Support • Provide clear, timely communication to employees and supervisors on request status, missing information, funding guidelines, or next steps. • Draft and distribute program materials including instructions, FAQs, workfl ow guidance, training calendar updates, and reminders. • Support launch communications and ongoing engagement efforts to promote equitable participation across all ECMC divisions. Minimum Qualifications • Experience providing administrative or program coordination support in a structured workfl ow environment. • Strong organizational and time-management skills, with the ability to track multiple requests and deadlines. • Clear written and verbal communication skills. • Proficiency with Microsoft Offi ce, Google Suite • Commitment to fairness, equity, and consistent application of program rules.

Finding a job that fits your lifestyle isn't always easy. That's where Kelly comes in. We're seeking an Administrative Assistant III to work in Hillsboro, OR. Sound good? Take a closer look below. We're here to help you find something great that works for you-so you won't miss a moment of what really matters in your life. Pay Rate: $34.28 per hour Why you should apply to be an Administrative Assistant III : Competitive pay rate. Opportunity to work with a reputable company. Standard Business Hours, Mon-Fri What's a typical day as an Administrative Assistant III ? You'll be: Maintain department documentation and coordinate constant communication with regional management. Schedule meetings, video conferences, travel itineraries, and appointments for assigned personnel. Provide support to department members, including those traveling or working remotely. Attend meetings, take accurate notes, and distribute meeting materials. Compile, prepare, and condense reports and data for routine and special requests. Draft letters, correspondence, and create or modify presentation materials. Prepare and reconcile expense reports and process related charges. Answer phone calls, greet visitors, distribute mail and emails, and maintain office appearance. Set up and manage organized filing systems for the department. Perform other administrative duties as required. This job might be an outstanding fit if you have: 2-5 years of administrative, clerical, or secretarial experience (minimum of two years required). High school diploma or equivalent (Bachelor's degree preferred; open to new grads). Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Experience with SAP Ariba is a plus. High emotional intelligence and strong customer service skills. Ability to work well with diverse personalities and communicate across all levels. Demonstrated organizational skills, initiative, and independent decision-making ability. Proactive, detail-oriented, and adaptable to changing needs. Japanese language skills are a plus. What happens next Once you apply, you'll proceed to next steps if your skills and experience look like a good fit. But don't worry-even if this position doesn't work out, you're still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more. Helping you discover what's next in your career is what we're all about, so let's get to work. Apply to be an Administrative Assistant III today!

Finding a job that fits your lifestyle isn't always easy. That's where Kelly comes in. We're seeking an Executive Administrative Assistant to work at a premier client in Jacksonville, FL. Sound good? Take a closer look below. We're here to help you find something great that works for you-so you won't miss a moment of what really matters in your life. Salary/Pay Rate/Compensation: To Be Determined Why you should apply to be Executive Administrative Assistant: Enjoy a flexible hybrid schedule-work three days in office (Tuesday, Wednesday, Thursday), and from home on Monday and Friday Join a professional work environment with structured support for career growth Opportunities to support high-impact executives and contribute to important meetings and events Industry-leading safety precautions and employee-focused culture What's a typical day as Executive Administrative Assistant? You'll be: Providing comprehensive administrative support for meetings, events, and workshops, including scheduling, room booking, catering, and managing invites Managing complex calendars and coordinating executive travel bookings, including visa support Processing expense reports with Concur, handling financial documentation, and assisting with purchase orders and contracts Facilitating office supply orders (Irvine only) and maintaining vendor, visitor, and security coordination for the office Delivering additional administrative support as directed by the supervisor This job might be an outstanding fit if you: Have 2-4 years of executive-level administrative experience (preference for candidates with 10+ years) Demonstrate proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint), Teams, Concur, Ariba, and handling complex calendar management Excel at multitasking in a fast-paced environment and have strong communication and organization skills Hold a high school diploma or above What happens next Once you apply, you'll proceed to next steps if your skills and experience look like a good fit. But don't worry-even if this position doesn't work out, you're still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more. Helping you discover what's next in your career is what we're all about, so let's get to work. Apply to be Executive Administrative Assistant today!

Your next opportunity is here - Hiring an Administrative Assistant II! Job Title: Administrative Assistant II Pay: $55,000-65,000 Hours: Monday - Friday 8-4:30 The Administrative Assistant II serves as a key support role and a welcoming first point of contact. This position reflects our company values by delivering professional, courteous, and reliable service to customers, visitors, and team members. The Administrative Assistant supports daily office operations, ensures efficient communication and organization, and contributes to a positive, well-functioning workplace. What You'll Do: As an Administrative Assistant II, you will be responsible for: Greet visitors and answer incoming calls professionally, directing inquiries appropriately Provide administrative support to office staff and assist with special projects Manage office supplies, mail distribution, shipping coordination, and general office organization Maintain accurate filing systems, records, and confidential information (paper and digital) Support HR and document processing functions, including data entry and scanning Ensure smooth day-to-day office operations through organization, attention to detail, and teamwork What You'll Bring: The ideal candidate for this role will have: High school diploma or equivalent required 5+ years as administrative or receptionist role Strong communication, organizational, and multitasking skills Proficiency with basic office software and equipment Professional demeanor, reliability, and commitment to confidentiality Why Join Us in St. Louis? Supportive team culture Competitive pay and great benefits Opportunity to make an impact Location & Schedule: This position is on-site in St. Louis, Missouri. Ready to Take the Next Step? If you're ready to start a rewarding career as an Administrative Assistant II in St. Louis, MO, apply today or contact our recruiting team to learn more. Don't wait, we're hiring now!

About the Organization Brock & Scott has been a trusted leader in the financial services and real estate industry for over 25 years with a commitment to helping our clients succeed. Our attorneys and staff drive solutions that create value and results to achieve client goals and help them accomplish more. Through multiple offices across our geographic footprint, we work as one team, at our best each day, putting our clients' interests first. EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Diversity, Equity, & Inclusion: In principle and in practice, Brock & Scott values and seeks inclusion and diversity within our community. Brock & Scott is committed to providing a welcoming and equitable environment with opportunities for engagement regardless of individual thought, sexual orientation, gender identity and expression, culture, ethnicity and experience. Description Brock & Scott is seeking a Administrative Assistant to join our dynamic and fast-paced team. This role supports Collections Call Center operations and administrative functions, making it ideal for a highly organized, task driven professional who enjoys administrative work and a team environment. The Administrative Assistant will provide administrative and legal support to Resolution Specialists and attorneys while also assisting Supervisors and Operations team with basic tasks to improve efficiency within the department. This role requires strong communication skills, attention to detail, and the ability to multitask in a remote environment. The ideal candidate is self-motivated, solutions-oriented, and comfortable working independently while collaborating across departments including Legal, Operations, and Client Services. Provide administrative support to Attorneys, Resolution Specialists, legal and settlement teams to enhance office effectiveness and efficiency. Proof and email approved documents to debt settlement companies and consumers following firm and client guidelines. Assist with exception processes related to AI tool utilized in call center. Assist with updates to job aids (onenote) and other training materials. Communicate and coordinate with internal departments to ensure smooth case management Support general legal operations and special projects as assigned Position Requirements Prior legal experience preferred but not required Working knowledge of Resolution Specialist position and our collections platform (CLS) Technical Skills (Preferred) Microsoft 365 (Teams, Outlook, OneDrive, SharePoint) Windows 10/11 Remote desktop tools Basic troubleshooting for PCs, laptops, and printers Core Competencies Excellent written and verbal communication skills Strong attention to detail and organization Ability to work independently in a remote environment Demonstrated problem-solving and analytical skills Strong time management and multitasking abilities Customer service mindset with patience and professionalism Comfort learning new legal and technical systems quickly Work Environment Fully Remote Position / hybrid in the Winston-Salem, NC Area Must have reliable internet that meets Brock & Scotts telecommuting standards Occasional virtual meetings with Legal and IT teams Exempt/Non-Exempt Non-Exempt Full-Time/Part-Time Full-Time Location Brock & Scott, PLLC - Winston-Salem Shift -not applicable- This position is currently accepting applications.

The Operations Assistant, Casual performs a combination of clerical duties that require knowledge and application of various work methods and procedures Responsibilities Other duties and projects, as assigned Receive and issues receipts for payments on licenses, permits, certificates, bonds, service, etc Work in a team setting to accomplish departmental goals Stamp or number forms by hand or machine and photocopy documents Transfer information from reports, code numerically and post to prepared code sheet, ledger or journal Answer telephones, convey messages and run errands Operate various office machines Type or enter information into the computer to prepare correspondence Proofread records or forms, sort and file records and index records and information Conduct limited research Prepare envelops and packages for mailing Adjust complaints Maintain a positive attitude in a highly intense environment Count, weigh, check, analyze, measure and/or classify material Issue licenses, permits, certificates, writs, or other legal documents and/or titles Open and route incoming mail, answer correspondence and prepare outgoing mail Prepare, issue and send out receipts, bills, policies, invoices, statements and checks Tabulate and post data in record books Requirements Education: * High School Diploma or equivalent. Experience: * Prior experience in the transportation industry, preferred * Prior typing/data entry and clerical skills, preferred Computer Skills: * Proficient in Microsoft Office Suite. * Ability to use various office machines. Additional Requirements: * Shift days and hours required for this position vary by location and may include days, nights, and/or weekends. Being able to work the required hours at this location will be considered a minimum requirement. Competencies: Decision Making and Critical Thinking Initiative Managing Multiple Priorities Mentoring Others Process Management Service Center Operation and Maintenance Transportation Safety Other Details Work Hours: * Schedule may vary depending on Service Center location. Travel Requirements: * Minimal (0-25%) Compensation: * This is a hourly position paid weekly. About Us ABF Freight, an ArcBest company, is one of the nation's largest, most trusted less-than-truckload carriers. With over a century of experience, 240 service centers spanning North America, and an unwavering commitment to quality, safety and customer service, ABF offers best-in-class LTL transportation for companies of all sizes and industries. We're driven for excellence.

Worldnet Solutions Inc. is a trusted business technology partner based in St. Louis, MO. We specialize in providing cost-effective, customized technology solutions with a strong focus on long-term relationships and exceptional customer care. Our team is committed to helping businesses thrive through reliable IT support and personalized service. About the Role We're seeking a highly organized, proactive Administrative Assistant to support an executive with account management coordination and pre-sales support for customers. This role is ideal for someone who thrives on managing details, communicating clearly with customers, and ensuring priorities move forward in a fast-paced environment. You'll help ensure customer requests are handled promptly, information is tracked accurately, and the executive's workflow stays focused and efficient. Key Responsibilities Executive & Administrative Support Manage calendar scheduling, meetings, and reminders Prepare agendas, capture notes, and coordinate follow-ups for internal and customer meetings Draft professional emails and customer communications as needed Maintain organized digital files, contacts, and documentation Account Management Support (Coordination) Assist with tracking customer accounts, requests, renewals, and key dates Maintain and update CRM/account records (e.g., contacts, activity notes, next steps) Coordinate handoffs and follow-ups between the executive and internal teams Track action items to ensure commitments are documented and completed on time Pre-Sales & Customer Support Respond to inbound customer inquiries (or route appropriately) and ensure timely follow-up Help gather requirements and compile materials for proposals, quotes, and presentations Coordinate demos, discovery calls, and pre-sales documentation Track open opportunities, next steps, and status updates to keep the pipeline moving Qualifications Strong written and verbal communication skills with a professional customer-facing tone High attention to detail and ability to manage multiple priorities Comfort working with confidential information and supporting senior leadership Tech-savvy and able to learn new systems quickly Benefits: Dental insurance Health insurance Paid time off Retirement plan Schedule: Monday to Friday Employment Type Full-time

Looking Glass Insurance Services is an aviation insurance brokerage based in San Diego, CA, dedicated to delivering sophisticated solutions for complex aviation operations. We're a passionate team that values humility, accountability, and getting the job done right. We're looking for someone who shares that mindset, complements our culture, and is ready to grow with us - no aviation or insurance experience needed. The Account Assistant will support the team in daily operations. The ideal candidate is service-oriented, eager to learn, organized, and brings a helpful, roll-up-your-sleeves attitude to everything they do. (Please note, this role is fully onsite in San Diego five days a week.) Responsibilities Assist producers in managing records, preparing reports and drafting correspondence ensuring accurate and timely service Assisting with renewal processes, preparing submissions, proposals, and confirmations Coordinate and schedule meetings, appointments, and travel arrangements for team members Plan onsite and offsite events, responsible for agenda planning, coordination of attendees, and trip files Qualifications Minimum of 1 year of experience in administrative assistant or related role Highly proficient in Microsoft Excel Strong organizational and multitasking abilities with excellent attention to detail Excellent communication and interpersonal skills Ability to work independently and take initiative to solve problems Bachelor's degree in Risk Management and Insurance, Finance, Accounting, or related field Benefits Healthcare, vision, dental, disability, and life 100% employer funded for employee Full-time salaried position Paid Time Off

* Stable and growing organization * Competitve wages * Professional, positive and people-centered work environment * Flexible hours * Fast-paced work environment Responsibilities Centralized Billers are responsible for entering bills of lading into Dayton Freights internal inquiry system with speed and accuracy. * Learn and retain industry terms as it pertains to billing * Become familiar with National Motor Freight Classification * Communicate any paperwork issues to the Service Centers * Performing all necessary audits as assigned * Enter proper Hazardous Materials bills as assigned * Assist Service Centers with any questions relevant to billing * Assist in identifying and communicating all issues relevant to billing * Review weekly Error Report for feedback and accuracy of corrections Qualifications * Exceptional data entry skills * Can work in a fast paced environment * Able to work late afternoons and evenings Benefits * Stable and growing organization * Professional, positive and people-centered work environment * Flexible hours * Fast-paced work environment This is a 2nd shift position.

Purchasing Administrative Assistant, $19 hr Full-Time, Monday - Friday, 8am - 5pm Earn 1 week of vacation after 90 days of employment and enjoy an excellent benefits package that includes our very own employee resorts Click here to learn more about our employee resorts R+L Carriers - Women in Trucking Company Culture R+L Carriers is seeking a highly organized, detail-oriented Administrative Assistant to work with our Purchasing team in our Wilmington, OH Service Center. The chosen candidate will provide a variety of executive administrative functions to support the department in a professional and timely manner, which includes but is not limited to the following: Phone coverage - answer and direct all incoming phone calls Heavy Calendaring; coordinate meetings Create or edit documents using Microsoft Office applications Filing, photocopying, typing, sorting mail and ordering supplies Provide support on phone coverage and other daily activities for other administrative assistants as needed Deal professionally with highly confidential material and information at all times Be a proactive and visible role model to other administrative staff Escalate issues as needed to ensure timely response Consistent display of energy, enthusiasm, optimism, and positive attitude BASIC QUALIFICATIONS: 2+ years - providing executive administrative support in a fast-paced corporate setting Proficiency in Microsoft Office Suite Knowledge of Cetaris and Oracle Cloud PREFERRED QUALIFICATIONS: Ability to work independently with minimal direction and accept ownership of tasks; Ability to effectively manage multiple competing priorities and perform all other duties as assigned; Demonstrate expertise in Microsoft Office to include: Excel, PowerPoint, Outlook, and MS Word; Must be able to design presentations as well as create them; Demonstrate accuracy and attention to detail; Ability to maintain, at all times, the highest level of confidentiality; Ability to deal with people and situations diplomatically and professionally; Ability to communicate clearly and effectively both orally and written combined with the ability to work effectively in a team environment; Highly dependable with ability and willingness to work overtime as required; Ability to demonstrate flexibility and patience; Ability to adapt to and initiate change Benefits:R+L Carriers offers an excellent compensation and comprehensive benefits package that includes Medical/Dental/Vision Insurance, 401(k) Retirement Plan with company matching contributions, Paid Vacation & Holidays, and vacation lodging at our exclusive employee resorts in Daytona Beach, FL, Big Bear Lake, CA, Pigeon Forge, TN, and Ocean Isle Beach, NC. About Us: R+L Carriers is a family owned, privately held transportation company founded in 1965. Our business caters to the transportation and distribution industry and is designed to provide customers with superior service through efficient administration and innovative thinking. The Company prides itself in treating our employees and customers with respect and honesty. We believe each employee contributes directly to the Company's growth and success. There are many other transportation companies capable of picking up and delivering freight. However, we believed our customers select us because of the efforts of our employees. R+L Carriers Shared Services, LLC (“R+L Carriers”) and its subsidiary companies will provide equal employment opportunities to all applicants without regard to an applicant's race, color, religion, sex, sexual orientation, gender, gender identity or expression, genetic information, national origin, age, veteran status, disability, or any other status protected by federal or state law. R+L Carriers will provide reasonable accommodations to allow an applicant to participate in the hiring process (e.g., accommodations for a test or job interview) if so requested. When completing this application, you may exclude information that would disclose or otherwise reference your race, religion, age, sex, genetic, veteran status, disability or any other status protected by federal or state law. This application is considered current for ninety (90) days only. At the end of this period, if you are still interested in employment, it will be necessary for you to reapply by completing a new application.

Job Description Full - Time - Hourly, Non-Exempt The Creative Content assistant works to support in Graphic Design, photography and videography. This position focuses on capturing and editing uplifting photos of Oaks Church events, services, ministries and congregants and assisting in graphic support to lead graphic designer in regard to brands, ministry resources merch and etc. This Content Assistant will train and develop Creative team Dream Team and interns. Reports to Creative Director. Responsibilities + Duties: Capture and edit photos needed from Creative Requests, services and events. Plan, style, coordinate shoots for pastoral headshots, ministry related, styled shoots and brand. Assist in Photography for Sunday service, Wednesday Prayer meetings, Youth Ministry and including, but not limited to, special events, pastoral headshots, ministry and styled shoots. Schedule teams of volunteers for Sunday, Youth and Kids services, Wednesday Prayer meetings and other needed events Assists in educating Oaks College interns within spiritual, practical, and program teachings. Assist in graphic designs for social media, service and out-of-service experiences, merch and brands for departments and Oaks Church as a whole Bring creative ideas and creative direction when needed, and at brainstorm meetings Initiate rentals of equipment for special projects and return shipments Clean and organize equipment, hard drives and upkeeps all archives Assist in other team shoots, for photo or video Recruits, onboards, and trains new dream team. Initiates assignments in F1, PCO, and updates in Asana pipeline Assists in video creation for, but not limited to, weekly events, announcements, promotions, special events and social media Supervisory Responsibilities Dream team when scheduled Oaks College interns when needed Qualifications 2 years of experience in camera operation with Canon and Sony cameras and accessories Comprehensive knowledge of Adobe Creative Suite, specifically Lightroom and Photoshop is required Experience in leading teams and developing people Must be able to lift 15 pounds to set up gear Must be able to work with and on a team Ability to function well in a high-paced, on occasion, stressful environment. Proficient with Microsoft Office Suite or related software and Asana Project Management Software General Expectations Commitment to continual growth in personal spiritual life and relationship with Christ Attend Tuesday Staff Prayer Meetings, All Staff Meetings, “All Hands On Deck” Events “Serve One and Attend One” at weekly Oaks Church Sunday services. Support the vision, values and ministry of Oaks Church through tithing, serving, etc. Proactive thinking and willing to learn and train others Model a Godly life for volunteers Be teachable with a humble and submissive attitude Maintain all information confidential (about staff, projects, property, members, etc.)

Full - Time - Hourly, Non-Exempt The Creative Content assistant works to support in Graphic Design, photography and videography. This position focuses on capturing and editing uplifting photos of Oaks Church events, services, ministries and congregants and assisting in graphic support to lead graphic designer in regard to brands, ministry resources merch and etc. This Content Assistant will train and develop Creative team Dream Team and interns. Reports to Creative Director. Responsibilities + Duties: Capture and edit photos needed from Creative Requests, services and events. Plan, style, coordinate shoots for pastoral headshots, ministry related, styled shoots and brand. Assist in Photography for Sunday service, Wednesday Prayer meetings, Youth Ministry and including, but not limited to, special events, pastoral headshots, ministry and styled shoots. Schedule teams of volunteers for Sunday, Youth and Kids services, Wednesday Prayer meetings and other needed events Assists in educating Oaks College interns within spiritual, practical, and program teachings. Assist in graphic designs for social media, service and out-of-service experiences, merch and brands for departments and Oaks Church as a whole Bring creative ideas and creative direction when needed, and at brainstorm meetings Initiate rentals of equipment for special projects and return shipments Clean and organize equipment, hard drives and upkeeps all archives Assist in other team shoots, for photo or video Recruits, onboards, and trains new dream team. Initiates assignments in F1, PCO, and updates in Asana pipeline Assists in video creation for, but not limited to, weekly events, announcements, promotions, special events and social media Supervisory Responsibilities Dream team when scheduled Oaks College interns when needed Qualifications 2 years of experience in camera operation with Canon and Sony cameras and accessories Comprehensive knowledge of Adobe Creative Suite, specifically Lightroom and Photoshop is required Experience in leading teams and developing people Must be able to lift 15 pounds to set up gear Must be able to work with and on a team Ability to function well in a high-paced, on occasion, stressful environment. Proficient with Microsoft Office Suite or related software and Asana Project Management Software General Expectations Commitment to continual growth in personal spiritual life and relationship with Christ Attend Tuesday Staff Prayer Meetings, All Staff Meetings, “All Hands On Deck” Events “Serve One and Attend One” at weekly Oaks Church Sunday services. Support the vision, values and ministry of Oaks Church through tithing, serving, etc. Proactive thinking and willing to learn and train others Model a Godly life for volunteers Be teachable with a humble and submissive attitude Maintain all information confidential (about staff, projects, property, members, etc.)

ATA Services, Inc. , is looking for a full-time Administrative Assistant for our client Energy & Carbon Management Commission. Please review the details listed below:

Virginia Spaceport Authority Internship Program gives students the chance to apply their education to real-world challenges through meaningful, hands-on projects. Top candidates are well-rounded students from a variety of backgrounds who demonstrate inquisitiveness, team-orientation, excellence, and resilience. At the time you apply for this announcement, you must be a degree seeking student who is enrolled or accepted for enrollment in an accredited educational institution on at least a half-time basis. SUMMARY General Description: Administrative position supporting Project Managers, engineers, and technical staff on all MARS projects, providing necessary administrative support to assure technical, cost, and schedule deliverables are completed on-time and in alignment with mission requirements. This position will also include process improvement assistance to increase overall departmental efficiency. Responsibilities and Duties: Assists in the coordination of all project demands, including but not limited to manpower requirements, equipment, parts procurement, briefings, etc. Using various Microsoft Office software platforms, assists in generating timely weekly, monthly, and quarterly executive-level reports to track the status, cost, and schedule of all construction projects. Maintains seamless lines of communication with the Project Management Office and, Finance departments to track project costs against approved budgets. Organizes and tracks all necessary project components, including but not limited to submittals, purchase requess, project schedules, change orders, and daily construction logs. Assists in the maintenance and upkeep of the VSA project management software, as well as providing administrative support for process documentation development. Assists in the execution of various organizational methods to properly store design drawings, construction-related documentation, Operations and Maintenance manuals, and other related documentation in accordance with company policies and procedures. Perform other duties as assigned within scope of engineering support and customer relations. EMPLOYMENT STANDARDS General Education: College: Bachelor's Degree (Rising Senior Preferred) Major: Communications, Project Management, or equivalent Job-Related Experience: None Certifications: None Licenses, etc.: Valid driver's license is necessary when operating a vehicle while on agency business. CONDITIONS OF EMPLOYMENT Knowledge: Comprehensive knowledge of project management-related processes and regulations. Knowledge of administrative support requirements and expectations. Skills: Effective verbal and written communication skills Organization and attention to detail Proficient with Microsoft Office Suite, specifically Excel and MS Project SharePoint experience preferred Abilities: Time management with a proven ability to meet deadlines. Demonstrates high professionalism in dealing with confidential and sensitive issues. Ability to provide the highest level of customer service to both internal and external customers to the Virginia Spaceport Authority Competencies: Analytical skills Critical thinking Reasoning Emotional Intelligence Creativity Problem-solving Cultural Awareness Sensitivity The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In certain situations, employee may be asked to respond to emergencies, during work hours or outside of work hours, based on the needs of the Authority. Physical Demands: Work is light requiring lifting of computer equipment and involves typical office behaviors Mental/Sensory: Employee conveys information and ideas clearly, both orally and in written English. Anticipates, prevents, identifies, and solves problems in the workplace. Assimilates complex information. Listens to, comprehends, and clarifies concerns and issues raised by colleagues and clients. Emotional: Works well in stressful, high-pressure work environment. Maintains composure and objectivity. Is respectful. Works with diverse personalities and levels. Exercises a high degree of discretion when handling confidential data, documents, correspondences, and other information. Handles multiple priorities and adapts to frequent change. Work Environment: Work is performed in a typical office setting Must be able to obtain and maintain eligibility for issuance of a NASA credential. Must be able to pass a pre-employment background check and drug test.

Administrative Assistant Internship Build an Aviation Career You're Proud Of! StandardAero is excited to announce our Administrative Assistant Internship opportunity at our Business Aviation MRO facility in Houston, TX (IAH). As an Administrative Assistant Intern at StandardAero, you will gain hands-on industry experience, learn from experts, and collaborate with our teams to help raise the standard of excellence. We are seeking an Administrative Assistant Intern to support our Houston operations site with day-to-day general clerical and administrative work for our Administrative, Human Resources, and Quality departments. This is a 6-month paid internship, working on a part-time basis at 30 hours/week, Monday - Friday. What You'll Do: Work directly with our Human Resources Manager, Quality Manager, and General Manager/Vice President to assist in key project initiatives. Organization of physical and digital records management systems, including classification, storage, retrieval, archiving, and preparation for secure destruction of outdated documents. General data entry for various systems and projects. Provides administrative support for preparing presentations and populating reports. Digitization of personnel files to shared drive, ensuring accuracy, quality control and proper indexing Performs other related duties as required. Position Requirements: Must be currently enrolled pursuing a degree in Business Administration, Human Resources, or a related field at an accredited college or university. Minimum 1 year experience in a professional office environment. Proficiently skilled in the use of Microsoft Office, specifically Excel, PowerPoint, and Word. Must be authorized to work in the U.S. without sponsorship. Preferred Characteristics: Strong planning and organizational skills and ability to handle multiple tasks while maintaining attention to detail and a focus on delivery Ability to lift and carry up to 50 pounds unassisted (boxes of files). Ability to stand, squat, kneel, bend, and reach overhead as needed for filing and retrieval tasks. What We Offer: This internship provides a hands-on learning environment in a professional MRO setting, with opportunities to work directly with company leadership. Develop your professional and technical skills under the guidance of experienced professionals, preparing you for a successful career upon graduation. #LI-PD1

Olgoonik is an Equal Opportunity Employer The intern for the OC Office in Wainwright will spend three (3) months learning administrative, Board, and shareholder support from OC's Governance Manager. The successful candidate will work a consistent, in-office schedule Monday-Friday to provide administrative support to the Olgoonik Corporation (OC) Board of Directors as well as office administrative and shareholder support, in conjunction with other Shared Services team members in Wainwright and Anchorage. The willingness to learn and take initiative in a team environment is a must. Interns who successfully complete the 3-month internship with good reviews will receive preference for open regular, full-time positions with OC. Board of Directors/Governance Support Willing to be trained and work alongside the Governance Manager to successfully complete the following duties with close supervision: Develop and maintain positive relationships with board members, fellow employees, shareholders, industry partners, governmental agencies, foundations, and other quasi-governmental organizations in Alaska and the community of Wainwright. Maintain confidential information and use sound judgement as to the sensitivity of information. Manage and provide administrative support to the OC Board of Directors including but not limited to: Maintain regular communication with directors on board-related matters; deliver paperwork to Wainwright-based directors as necessary. Manage meeting logistics: schedule and prepare conference rooms; plan and/or procure meals and refreshments; assist in running meeting presentations as needed. Assist Governance personnel with development of board meeting agendas and meeting minutes. Maintain records of meetings, including the archiving and storage of past meeting minutes and documents. Accurately manage complex travel and lodging arrangements, including the coordination of related per diem and honorarium forms for directors. Provide the Board of Directors and Committees with documents and meeting materials in a timely manner. Track director attendance at meetings for reporting purposes and stipend deductions, per board policy. Manage board calendars and schedules, and work with corporate personnel to ensure all board regular, special, and committee meetings, Wainwright Steering Committee meetings, and other special community meetings are logged in board calendars, including but not limited to community, local, and borough government meetings; disseminate information to department personnel as needed. Manage document control for corporate files in Wainwright including but not limited to: Corporate and board governance documents: Board meeting documents, policies, bylaws, and articles of incorporation. Research and provide archived documents to staff and approved external contacts as needed. Follow document dissemination policies including shareholder information requests. Routes document information requests related to other departments to appropriate personnel. Assist with the preparation and execution of meetings of the Wainwright Steering Committee, VOICE of the Arctic Inupiat, and other community governance needs and events. Assist with corporate events such as the Annual Meeting of Shareholders, community meetings, board retreats, board meetings, AFN meetings, and other special events; some travel and overtime may be required. Reconcile expense reports and credit card statements/receipts following established guidelines. Process and coordinate board-related vendor invoices and check requests. OC Wainwright Office Support Willing to be trained and work alongside the Shared Services staff to successfully complete the following duties with close supervision: Perform office operation procedures including but not limited to office supply inventory and ordering, contributing to office cleanliness, and basic janitorial services. Ensure shareholder questions, concerns, and activities are addressed and routed to appropriate personnel. Interfaces with and assists with contacting board members, shareholders, residents, Olgoonik employees, and other local entities by phone, mail, VHF, providing printed materials, in-person, by email and other electronic methods. Crosstrain with and provide backup support for other positions in the Wainwright office and other team members in related departments as needed. Support Shareholder Services and Stock departments in providing customer service to shareholders and filing documents/records relating to corporate stock and OC shareholders. Compile routine and non-routine documents, including but not limited to correspondence, policies, presentations, procedures, reports, work instructions, minutes, and logs. Perform other duties as assigned and assist with special projects as needed. Supervisory Responsibilities: N/A Education and/or Experience: High school diploma or equivalent (required) Associate's degree or relevant coursework (preferred) 0-2 years of relevant work experience in an office setting is preferred. Previous customer-facing experience is a plus Knowledge, Skills, and Abilities: Must be able to maintain confidentiality and exercise discretion in performing assigned tasks and projects. Must have the ability to work effectively following deadlines, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient with a high level of professionalism and confidentiality. Must have excellent interpersonal skills, project coordination experience, and the ability to work with all levels of internal management and staff, as well as outside clients and vendors. Position requires self-motivation and the ability to work effectively under minimal supervision. Exceptional written and verbal communication skills. Ability to maintain timely and regular attendance. Must be able to demonstrate a track record of anticipating needs and successfully executing using sharp communication, intuition, and project planning expertise. Strong knowledge of MS Office, including Word, Excel, PowerPoint, Outlook, and Adobe Acrobat. Willing to learn and be proficient in GoToMeeting and Microsoft Teams software. Must be proactive and should possess independent sound judgment and discretion. Strong analytical and decision-making ability. Certificates, Licenses, Registrations: Valid Driver's License Security Clearance: N/A Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell. The employee must occasionally lift and or move up to 25 pounds. Work Environment: General office environment. Travel: Some travel may be required for training and business necessity Olgoonik is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local laws. As an Alaska Native corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.

Olgoonik is an Equal Opportunity Employer The intern for the OC Office in Wainwright will spend three (3) months learning administrative, Board, and shareholder support from OC's Governance Manager. The successful candidate will work a consistent, in-office schedule Monday-Friday to provide administrative support to the Olgoonik Corporation (OC) Board of Directors as well as office administrative and shareholder support, in conjunction with other Shared Services team members in Wainwright and Anchorage. The willingness to learn and take initiative in a team environment is a must. Interns who successfully complete the 3-month internship with good reviews will receive preference for open regular, full-time positions with OC. Board of Directors/Governance Support * Willing to be trained and work alongside the Governance Manager to successfully complete the following duties with close supervision: * Develop and maintain positive relationships with board members, fellow employees, shareholders, industry partners, governmental agencies, foundations, and other quasi-governmental organizations in Alaska and the community of Wainwright. * Maintain confidential information and use sound judgement as to the sensitivity of information. * Manage and provide administrative support to the OC Board of Directors including but not limited to: * Maintain regular communication with directors on board-related matters; deliver paperwork to Wainwright-based directors as necessary. * Manage meeting logistics: schedule and prepare conference rooms; plan and/or procure meals and refreshments; assist in running meeting presentations as needed. * Assist Governance personnel with development of board meeting agendas and meeting minutes. * Maintain records of meetings, including the archiving and storage of past meeting minutes and documents. * Accurately manage complex travel and lodging arrangements, including the coordination of related per diem and honorarium forms for directors. * Provide the Board of Directors and Committees with documents and meeting materials in a timely manner. * Track director attendance at meetings for reporting purposes and stipend deductions, per board policy. * Manage board calendars and schedules, and work with corporate personnel to ensure all board regular, special, and committee meetings, Wainwright Steering Committee meetings, and other special community meetings are logged in board calendars, including but not limited to community, local, and borough government meetings; disseminate information to department personnel as needed. * Manage document control for corporate files in Wainwright including but not limited to: * Corporate and board governance documents: Board meeting documents, policies, bylaws, and articles of incorporation. * Research and provide archived documents to staff and approved external contacts as needed. * Follow document dissemination policies including shareholder information requests. * Routes document information requests related to other departments to appropriate personnel. * Assist with the preparation and execution of meetings of the Wainwright Steering Committee, VOICE of the Arctic Inupiat, and other community governance needs and events. * Assist with corporate events such as the Annual Meeting of Shareholders, community meetings, board retreats, board meetings, AFN meetings, and other special events; some travel and overtime may be required. * Reconcile expense reports and credit card statements/receipts following established guidelines. * Process and coordinate board-related vendor invoices and check requests. OC Wainwright Office Support Willing to be trained and work alongside the Shared Services staff to successfully complete the following duties with close supervision: * Perform office operation procedures including but not limited to office supply inventory and ordering, contributing to office cleanliness, and basic janitorial services. * Ensure shareholder questions, concerns, and activities are addressed and routed to appropriate personnel. Interfaces with and assists with contacting board members, shareholders, residents, Olgoonik employees, and other local entities by phone, mail, VHF, providing printed materials, in-person, by email and other electronic methods. * Crosstrain with and provide backup support for other positions in the Wainwright office and other team members in related departments as needed. * Support Shareholder Services and Stock departments in providing customer service to shareholders and filing documents/records relating to corporate stock and OC shareholders. * Compile routine and non-routine documents, including but not limited to correspondence, policies, presentations, procedures, reports, work instructions, minutes, and logs. * Perform other duties as assigned and assist with special projects as needed. Supervisory Responsibilities: N/A Education and/or Experience: * High school diploma or equivalent (required) * Associate's degree or relevant coursework (preferred) * 0-2 years of relevant work experience in an office setting is preferred. * Previous customer-facing experience is a plus Knowledge, Skills, and Abilities: * Must be able to maintain confidentiality and exercise discretion in performing assigned tasks and projects. * Must have the ability to work effectively following deadlines, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient with a high level of professionalism and confidentiality. * Must have excellent interpersonal skills, project coordination experience, and the ability to work with all levels of internal management and staff, as well as outside clients and vendors. * Position requires self-motivation and the ability to work effectively under minimal supervision. * Exceptional written and verbal communication skills. * Ability to maintain timely and regular attendance. * Must be able to demonstrate a track record of anticipating needs and successfully executing using sharp communication, intuition, and project planning expertise. * Strong knowledge of MS Office, including Word, Excel, PowerPoint, Outlook, and Adobe Acrobat. * Willing to learn and be proficient in GoToMeeting and Microsoft Teams software. * Must be proactive and should possess independent sound judgment and discretion. * Strong analytical and decision-making ability. Certificates, Licenses, Registrations: * Valid Driver's License Security Clearance: N/A Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell. The employee must occasionally lift and or move up to 25 pounds. Work Environment: General office environment. Travel: Some travel may be required for training and business necessity Olgoonik is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local laws. As an Alaska Native corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.