Executive Administrative Assistant jobs at Mta

Minimum Qualifications Bachelor's degree in related field from an accredited institution, or equivalent combination of education and experience. Five years' relevant experience. Ability to provide executive-level administrative support including managing executive's schedule and travel arrangements, drafting correspondence, attending meetings, and independently preparing high level reports and documents. Advanced office software skills, including proficiency in maintaining departmental-level databases and using and querying enterprise resource planning systems. Able to develop content for webpages; capable of monitoring budgets, including grant and gift funding, and resolving problems. Experience providing guidance to students or other employees.

Job Title: Special Assistant to the President's Office Department: President's Office Classification: Part-Time, Non-Exempt Supervises: N/A Reports to: President and Chief of Staff IS ONLY TEMPORARY AND UNTIL JUNE 2026! About Siena Heights University: Siena Heights University is a Catholic institution founded by the Adrian Dominican Sisters, located in beautiful Adrian, Michigan. With a student population averaging 1,700 undergraduates and 163 graduate-level students, with approximately 300 employees. The Siena Heights University mission is "to assist people to become more competent, purposeful, and ethical through a teaching and learning environment which respects the dignity of all," and the team at Siena supports the Catholic and Dominican mission and identity, which are inspired by the life and teachings of St. Catherine of Siena. Position Overview: The Special Assistant to the President's Office provides high-level administrative, organizational, and project support to the President. This part-time position (20-28 hours per week) requires exceptional professionalism, discretion, and attention to detail while supporting the day-to-day operations of the President's Office. The Special Assistant plays a critical role in coordinating schedules, managing communications, supporting institutional initiatives, and assisting with special projects, ceremonies, and institutional closing efforts. This position works closely with Cabinet members and other campus partners and must handle sensitive and confidential information with the utmost care. Essential Responsibilities: * Manage and coordinate the President's calendar, scheduling meetings, appointments, and events with internal and external stakeholders. * Serve as a point of contact for incoming calls and communications to the President's Office, ensuring timely and professional responses. * Prepare, organize, and maintain documents, correspondence, reports, and briefing materials for the President. * Take accurate and detailed meeting minutes for planning, documentation, and follow-up purposes. * Provide project management support for special initiatives, including tracking timelines, action items, and deliverables. * Assist with special assignments and projects for members of the President's Cabinet, as assigned through the President's Office to ensure alignment with executive priorities. * Support planning and execution of special ceremonies, events, and institutional functions. * Assist with institutional closing efforts, including coordination, documentation, and communication support. * Maintain strict confidentiality related to the President's Office, Cabinet discussions, and institutional matters. * Perform other duties as assigned in support of the President's Office. Qualifications, Experience, Abilities and Skills Required: Education/Certification: * Bachelor's degree required. * Previous experience in an executive administrative, special assistant, or higher-level support role preferred. * Experience working in a confidential, fast-paced professional environment; higher education or nonprofit experience a plus. Professional Experience: * Minimum of 3-5 years of progressively responsible administrative or executive support experience, preferably in support of senior leadership, executive offices, or boards. * Demonstrated experience in calendar management, scheduling, and high-level coordination. * Proven experience working in an environment requiring a high degree of confidentiality, discretion, and professionalism, particularly with executive leadership and governing bodies. * Experience with project coordination or project management, including tracking timelines, deliverables, and follow-up on executive initiatives. * Experience preparing meeting materials, agendas, briefing documents, and official meeting minutes for planning and documentation purposes. * Experience collaborating with executive leadership teams or cabinet-level groups and supporting cross-functional initiatives. * Prior experience in higher education, nonprofit, or complex organizational settings preferred. Skills and Abilities: * Demonstrated ability to handle highly sensitive and confidential information with discretion and professionalism. * Strong organizational and time-management skills with the ability to prioritize multiple responsibilities. * Proven ability to manage calendars, scheduling, and executive communications effectively. * Strong attention to detail, Excellent written and verbal communication skills. * Ability to work independently while also collaborating effectively with senior leadership. * Proficiency with standard office technology and software (e.g., Microsoft Office, Google Workspace, calendaring tools). * Flexible, adaptable, and professional demeanor with strong problem-solving skills. * Passion for the institution's mission, and traditions. Consistently demonstrate the mission, vision, and values of the University. * Demonstrate commitment and ability to: * Provide quality customer service * Plan, organize, and remain accountable for actions * Problem-solving utilizing critical thinking skills * Function in a confidential manner * Collaborate with other staff * Reliable and dependable attendance Physical Demands & Work Environment: * Involves working in an office environment infrequently exposed to extreme temperatures, noise, fumes, dust, etc. * Sitting/standing at desk and on computer regularly. * Ability to travel to locations throughout the campus regularly, regionally, and beyond on occasion. * Ability to operate standard office equipment/technology.

* This position is responsible for coordination of the supervisor's activities and calendar, as well as executive administrative functions of the department. * Oversees day-to-day operations and implements strategic plans for the department in coordination with the supervisor. * Directs and administers programs, projects, and processes. * Provides lead budgetary support for the department. Prepares and analyzes budget reports, monitors, tracks, reconciles, forecasts, and recommends budget allocations. * Performs executive administrative tasks for the department including legal agreements, service contracts, and billing. * Serves as liaison within and outside of the University regarding operations, facilities, personnel, purchasing, etc. * Initiates correspondence and coordinates events for the department. * Develops departmental policies and procedures. Interprets policies and procedures for various customers and responds independently to inquiries. * Conducts analyses. Coordinates the collection and preparation of various reports and records. * Maintains the content of the department's website. * May supervise staff and student employees and provide guidance and direction if needed. Minimum Qualifications * Post high school training or education. * Five years' relevant experience. * Advanced office software skills, including word processing and spreadsheets. * Proficiency with using and querying databases. * Experience monitoring and reconciling budgets. * Experience providing guidance to students or other employees. Desired Qualifications * Notary Public of Michigan or willingness to be appointed and serve. Special Instructions to Applicants * External applicants should use the WMU - Application. * Internal applicants should use the WMU - Internal Application. Additional Position Information * Finalists may be required for additional skills testing. * Staff Compensation System pay grades and rates are available at: *************************************** * Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, go to: ****************************************** Physical requirements and working conditions * Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds. * Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.

The highly motivated Executive Assistant will provide advanced, high-level administrative support to the Vice President of University Advancement and Marketing. This role demands outstanding communication skills, both verbal and written, and the ability to handle highly confidential information with integrity and discretion. The successful candidate will manage the Vice President's schedule, coordinate extensive travel logistics, provide executive and tactical support for capital campaigns, manage logistics for high-profile donor meetings and asks, foundation board meetings and events, alumni events, and coordinate communication across the division. The assistant must be available to the team during, and outside of standard business hours when necessary, possessing an outstanding work ethic, sound judgment, and trustworthiness. Daily activities include consistent interaction with the President's cabinet, deans, associate vice-presidents, fellow executive assistants, the Ferris Foundation Board members, major donors, alumni, and community leaders. Position Type: Staff Required Education: Bachelor's degree including communication, marketing, management, and general business study. Required Work Experience: Experience working within a higher education institution, non-profit organization, or a fast-paced marketing/communications environment, working directly with senior executives and community Organization & Autonomy: Exceptionally well-organized, hard-working, and diplomatic, with the ability to work autonomously and prioritize tasks effectively in a dynamic environment. Confidentiality: Direct experience dealing with highly sensitive and confidential information with integrity. Technical Proficiency: Efficient with Microsoft Office Suite (Word, PowerPoint, Excel), and Outlook calendaring. Project Management: Strong organizational skills with the ability to prioritize tasks, meet deadlines, and follow through on all projects. Interpersonal Skills: Demonstrated ability to build and maintain positive relationships with diverse internal and external stakeholders (donors, media, faculty, staff). Adaptability: Proven track record of meeting deadlines and working under pressure, with the ability to anticipate change and react efficiently and expeditiously. Six years of progressively complex secretarial experience, including support to senior leadership. Required Licenses and Certifications: Physical Demands: * Office Environment * Bending * Carrying * Moving * Reaching * Sitting * Twisting * Repetitive movement * Standing Additional Education/Experiences to be Considered: Essential Duties/Responsibilities: *Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the University. * Maintain and manage a daily calendar of meetings and events. * Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. * Arrange travel and accommodations for the VP and others as assigned. Prepare expense reports. * Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. * Excellent communication and time management skills; proven ability to meet deadlines. · *Ability to function well in a high-paced environment; performs additional duties as assigned by executives. * Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with. * Manage the VP's contacts * Assist in preparing and managing presentations and decks. * Be responsive to emails/texts/phone calls, with contact outside normal business hours * Welcome the VP's guests by greeting them, in person or on the phone; answering or directing inquiries. * Use discretion, confidentiality, and good judgment to handle all matters. * Represent the university and the VP in a positive light through great follow-through skills and sound judgment. * Conserve the VP's time by reading, researching, collecting and analyzing information as needed, in advance. * Complete adhoc projects as assigned. * Organize complex calendars and schedules; resolving any scheduling issues * Cultivates an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty and staff to thrive authentically. * Support, promote, and develop university student enrollment and retention initiatives. * Any other duties assigned within the position classification area. Marginal Duties/Responsibilities: Work some nights and weekends Skills and Abilities: Excellent organization skills and ability to prioritize work. Experience dealing with highly sensitive and confidential information. Efficient with Microsoft Office Suite (Word, PowerPoint, Excel), Outlook calendaring, Project Management: Strong organizational skills with the ability to prioritize tasks, meet deadlines, and follow through on all projects. Build and maintain positive relationships with diverse internal and external stakeholders (donors, media, faculty, staff). Meets deadlines and while working under pressure, with the ability to anticipate change and react efficiently and expeditiously. Demonstrated successful experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds. Required Documents: * Cover Letter * Resume * Unofficial Transcript 1 Optional Documents: Special Instructions to Applicants: Transcript 1 (REQUIRED): Applicants who have completed college coursework or attained a degree must attach a copy of unofficial transcript. Transcript must include: Institution name, applicant name, date degree attained, degree awarded. Finalist will be required to submit an official transcript. Initial Application Review Date: January 5, 2026 Open Until Position is Filled?: Yes Posting Close Date: EEO Statement: Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community atferris.edu. The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University's Policy on Non-Discrimination, visit:Ferris Non-Discrimination Statement. Click here to learn more about working at FSU and KCAD.

The Administrative Assistant position will provide high quality administrative support to the Clinical Nursing Director and Nurse Supervisor in the 8A, Acute Care Oncology Unit. Mission Statement Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society. Why Join Michigan Medicine? Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 26,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good. What Benefits can you Look Forward to? * Excellent medical, dental and vision coverage effective on your very first day * 2:1 Match on retirement savings. Responsibilities* * Coordination of meetings. * Managing calendars. * Typing required documents. * Budgetary reconciliation including processing journal entries. * Supply ordering using purchase orders/shortcodes. * Planning and processing travel/conference registration. * Processing tuition reimbursements. * Advise management of trends, concerns, and suggested measures to maintain standards and continued improvement. * Exhibit exemplary customer relation skills in interacting with various management levels and department staff. * Maintain Static Groups, and B1 Finance/DataMart groups. * Posting, monitoring and hiring new employees through eRecruit. * Train employees in new or revised work methods and procedures and orient new employees. * Develop, maintain, adjust nursing and ancillary schedules and personnel paperwork. * Entering and reconciling payroll, personnel related work for nursing and assistive personnel. * Project work, workgroups and maintaining personnel/staffing reports. * Maintain employee records in accordance with HR and UMHS policies. Required Qualifications* * High school diploma or equivalent. * More than 4 years of experience performing responsible office duties. * Excellent verbal/written communication skills. * Demonstrated ability to work independently and cooperatively, prioritize and complete tasks in a timely manner. * Demonstrated ability to do exceptional tracking and follow up with excellent attention to details. * Demonstrated ability to multitask in an environment of shifting priorities with a high degree of accuracy. Desired Qualifications* * Two (2) to three (3) years of experience with ANSOS. * Microsoft Windows and Excel. * Proficiency with MPathways. * Knowledge of eRecruit. * Knowledge of UMHS/UMPNC/MNA contract. * Knowledge of AFSCME Local 1583 contract. * Knowledge of UMHS policies and procedures. * Associate or higher degree in business, human resources or related field. Work Schedule Monday - Friday, 40 hours per week. Day shift Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes

The Hospital Dentistry Administrative Assistant Senior provides essential administrative and project support to faculty, leadership, residents, and staff. This senior-level role requires advanced proactive administrative expertise, including the ability to anticipate needs and apply an investigative mindset. The Administrative Assistant Senior manages complex demands, effectively balancing competing priorities with sound judgment and discretion. This position is vital to the section?s operations and fosters a professional, service-oriented environment through strong collaboration both internally and externally. Mission Statement Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society. Responsibilities* * Manage complex calendars, coordinating schedules for faculty and department leadership. * Assist with faculty credentialing, reappointments, promotions, and compliance-related documentation. * Draft, edit, and distribute professional correspondence, departmental communications, and official memos. * Coordinate logistics for departmental events. * Facilitate faculty registration for continuing education and manage membership dues. * Coordinate and prepare domestic and international travel arrangements in compliance with policies. * Process reimbursements, reconcile PCard transactions, and manage invoices ensuring adherence to financial regulations. * Oversee ordering and inventory management of office and clinical supplies. * Foster a professional, respectful work environment and provide exceptional customer service; perform additional duties as assigned. Required Qualifications* * Typically requires a high school education or equivalent * A minimum of 4 years of related experience * Exceptional organizational skills and attention to detail. * Ability to prioritize tasks while handling multiple responsibilities and changing priorities. * Excellent written and verbal communication. * Proficiency in relevant software platforms (Microsoft Office Suite, Zoom). * Strong interpersonal skills and commitment to excellent customer service. * High level of problem solving and critical thinking. Analyzing complex information requests and determining complex trends. Desired Qualifications* * Comprehensive knowledge of organization's policies and practices. * Previous experience working in an academic medical institution or similar setting. * Proficiency in Emburse, MPathways, Canvas, OPS. * Associates degree or equivalent combination of education and experience. Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes

How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Mission Statement Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society. Why Join Michigan Medicine? Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good. What Benefits can you Look Forward to? * Excellent medical, dental and vision coverage effective on your very first day * 2:1 Match on retirement savings Responsibilities* * Provides advanced administrative support to the Neuropathology faculty and trainees in Anatomic Pathology's clinical service and manages patient's assets for faculty, fellows and residents. * Departmental scheduling software, Laboratory Information System applications; and assists the Pathologists in creating and maintaining the Pathology Departmental Service Calendar. * Shares knowledge of university policies and procedures with peer administrative support staff. * Prepares professional correspondence, memoranda, reports, manuscripts. * Assists faculty in preparing teaching materials, abstracts, grants, articles, and other miscellaneous documents for submission utilizing computer hardware and software. * Assists with Neuropath Fellowship Director with Fellows recruiting, onboarding, reimbursements and offboarding. * Schedules and maintains calendar of appointments, meetings, and travel itineraries, reimbursements and coordinates related arrangements. * Assists with planning events, conferences. * Assists with coordinating meetings with our clinical partners from research, operating rooms, clinics and outside customers. * Prepares and distributes minutes from meetings. * Assists with planning schedule of visiting professors including travel arrangements, lodging, and itineraries and reimbursements. * Transcribe consult and transfer cases efficiently using appropriate medical terminology without errors. * Manages telephone calls from internal and external customers, receives visitors, and resolves routine and complex inquiries. * Effectively works with team members to accomplish division and departmental goals in a collegial and professional manner. * Makes independent decisions regarding planning, organizing, and scheduling meetings while managing workflow. * Proficient in Microsoft Office software and Outlook. * Maintain CV and other certification documents for faculty. * Cross coverage of other services as needed. Required Qualifications* In order to be considered for this position the applicant must have met or will have met all the required qualifications prior to the start date of employment. * Associate degree or an equivalent combination of education and experience is necessary. * Minimum of four years of administrative support experience is necessary. * Experience utilizing Microsoft Word, PowerPoint, Excel, and web-based applications are necessary. * Excellent interpersonal and written communication skills; ability to work independently with general supervision and maximum collaboration in a team environment. * Must provide strong customer service skills in all interactions. * Ability to work with a diverse group of people in a diplomatic and effective manner. * Ability to multi-task and work well under time constraints. * Strong organizational skills. * Demonstration of commitment to Service Excellence. Desired Qualifications* * Bachelor's degree. * Michigan Medicine working experience. * Knowledge of University policies, rules, and regulations. Work Schedule This full time, 40 hour position is on the day shift, hours are M-F 8-5. Work Locations North Campus Research Complex, Ann Arbor. Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes

How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Job Summary The Executive Assistant to the Vice Provost for Enrollment Management (VPEM) serves as a trusted strategic and administrative partner, providing seamless executive support in a dynamic, fast-paced environment. Reporting to the Chief of Staff, this role manages complex scheduling, communications, and travel while ensuring effective information flow and alignment with division-wide priorities. The Executive Assistant prepares executive briefings, tracks key initiatives, and supports high-level correspondence and presentations on behalf of the VPEM with professionalism, sound judgment, and discretion. Who We Are The University of Michigan is a premier public research university with more than 53,488 students, including 35,358 undergraduates, and is firmly committed to serving the people of Michigan, and the world, through preeminence in creating, communicating, preserving and applying knowledge, art, and academic value. U-M is in high demand, with a record 115,957 undergraduate first-year and transfer applicants in fall 2025 and 9,711 incoming undergraduate students enrolling. Reporting to the Provost and Executive Vice President for Academic Affairs, the Office of Enrollment Management (OEM) manages U-M's enrollment function to efficiently optimize students' experiences throughout their engagement, from prospect to alumni. The division collaborates with campus partners, faculty, and staff in support of the university's mission. OEM comprises a dedicated team of more than 200 full-time staff members and more than 400 additional student and temporary staff and is structured in five operational units - the Office of Undergraduate Admissions, the Office of Financial Aid, the Office of New Student Programs, the Office of the Registrar, and OEM Administration. OEM strives to provide excellence in access and support to inspiring learners who will challenge the present and enrich the future. Responsibilities* Administrative support * Serve as a trusted executive partner to the Vice Provost for Enrollment Management, providing high-level administrative, operational, and strategic support in a dynamic, fast-paced environment. * Anticipate information and preparation needs for high-stakes meetings and engagements, proactively developing agendas, briefing materials, and summaries to support effective decision-making. * Proactively manage and optimize the VPEM's complex calendar and schedule, coordinating with internal and external stakeholders and aligning appointments with strategic priorities and institutional deadlines. * Lead planning and logistics for high-profile internal and external engagements, including visits by senior leaders and external partners, ensuring seamless coordination of materials, briefing documents, and follow-up. * Serve as a central coordination point between OEM and the President's Office, Provost's Office, Deans and other senior leadership, facilitating administrative workflows, meeting logistics, and consistent communication across offices. * Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, reimbursements, and expense reconciliation, while anticipating adjustments and resolving issues efficiently. * Manage multiple competing priorities and deadlines with professionalism and flexibility, working collaboratively across OEM and campus partners to advance divisional goals. * Provide functional leadership and guidance to OEM administrative and front desk staff, offering informal mentoring, promoting best practices, and supporting a high standard of service and consistency across the division. VPEM Communications Support * Represent the VPEM and the Office of Enrollment Management in internal and external interactions, meetings, and communications, exercising professionalism, discretion, and sound judgment. * Draft, edit, and coordinate high-level communications on behalf of the VPEM and Chief of Staff, including correspondence, presentations, and talking points, ensuring alignment with leadership voice and strategic priorities. * Prepare executive summaries, briefing materials, and speeches, synthesize complex information, track key decisions, and ensure timely follow-up on strategic initiatives. * Support preparation for Regents, Board, and other high-stakes external engagements, coordinating materials, messaging, and logistics in collaboration with senior leadership. * Anticipate emerging issues and respond appropriately on behalf of, or in close collaboration with, the VPEM and Chief of Staff, while maintaining accurate, confidential electronic and paper records. Project support * Support the Chief of Staff and VPEM on confidential, mission-critical initiatives, independently investigating issues, resolving problems, and partnering with the OEM leadership team to advance strategic priorities. * Manage a portfolio of executive-level initiatives, developing and maintaining project plans, timelines, dashboards, and status updates; tracking dependencies, risks, and deliverables to support informed executive decision-making. * Synthesize complex and sensitive information into clear executive summaries and briefing materials, enabling efficient review and strategic action by senior leadership. Provide administrative and operational leadership for division-wide and university-level councils, committees, and working groups, including agenda development, preparation of materials, meeting coordination, documentation, and follow-through. * Serve as the primary administrative liaison for special projects and external partners, fostering productive working relationships and ensuring continuity across complex, multi-stakeholder governance processes. * Perform other related duties as assigned in support of the VPEM, Chief of Staff, and Office of Enrollment Management. Required Qualifications* * Bachelor's degree or an equivalent combination of education and progressively responsible experience. * Seven or more years of progressive administrative or executive support experience, preferably supporting senior leaders in a complex, decentralized organization. * Exceptional written and verbal communication skills, including the ability to draft high-level correspondence, presentations, briefing materials, and talking points that reflect leadership voice and institutional priorities. * Demonstrated ability to independently manage competing priorities, complex projects, and multi-stakeholder initiatives, exercising sound judgment, discretion, high level of professionalism, and confidentiality in support of executive leadership. * Experience managing executive-level initiatives or projects across multiple units, including tracking timelines, dependencies, risks, and deliverables. * Advanced proficiency with productivity and collaboration tools, including Microsoft Office, Google Workspace, project management platforms, and virtual meeting technologies (e.g., Zoom). * Exceptional written and verbal communication skills, including the ability to draft high-level correspondence, presentations, briefing materials, and talking points that reflect leadership voice and institutional priorities. * Excellent organizational, time-management, and follow-through skills, with the ability to manage multiple workstreams independently and meet deadlines in a fast-paced and complex environment. * Demonstrated ability to build and maintain positive working relationships, navigate ambiguity, and collaborate effectively across diverse teams and stakeholders. * Knowledge of higher education administration, particularly enrollment management or related functions, is preferred. Modes of Work Success as an executive assistant to the VPEM requires a high level of adaptability, proactive problem-solving, and the ability to anticipate the needs. This position will work onsite Monday through Friday, 8 a.m. to 5 p.m. to ensure adequate support. This role will sometimes require flexibility in work schedule, including availability in evenings and weekends, based on business needs. Additional Information BENEFITS AT UNIVERSITY OF MICHIGAN In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include: * Generous time off * A retirement plan that provides two-for-one matching contributions with immediate vesting * Many choices for comprehensive health insurance * Life insurance * Long-term disability coverage * Flexible spending accounts for healthcare and dependent care expenses U-M EEO Statement The University of Michigan is an equal employment opportunity employer. Job Detail Job Opening ID 272116 Working Title Executive Assistant to the Vice Provost for Enrollment Management Job Title Exec Secretary to Top Exec Work Location Ann Arbor Campus Ann Arbor, MI Modes of Work Onsite Full/Part Time Full-Time Regular/Temporary Regular FLSA Status Exempt Organizational Group Avp Enroll Mgmt Department VPEM Administration Posting Begin/End Date 12/18/2025 - 1/06/2026 Salary $85,000.00 - $95,000.00 Career Interest Academic & Student Services Administration Apply Now

STATUS: Full Time, Exempt DEPARTMENT: Executive Offices REPORT TO: President PAY: $62,000 Per Year + an additional bonus up to $3,000 annually This position is responsible for providing comprehensive support to the President, serving as a liaison to the Board of Trustees, and managing the President's activities, projects, and calendar. These responsibilities are performed in an ethical manner consistent with the University's mission, vision, and values which include diversity, equity, and inclusion. RESPONSIBILITIES: * Maintains responsibility for specific projects/programs which may involve planning and coordinating work, analyzing data, preparing reports, making recommendations, and other duties associated with the successful completion of a project/program. * Performs administrative work of a confidential nature. * Edits correspondence, reports, and materials for publication. * Act as a point of contact, ensuring clear, timely, and confidential communication between the Board Chair, individual Trustees, and the President. * Arrange and handle all logistics for Board meetings and events, including scheduling meetings, coordinating travel arrangements and accommodations for Trustees, and managing special functions (virtual and in-person) * Perform administrative work of a highly confidential nature, exercising superior discretion and judgment, particularly concerning sensitive governance and executive matters. * Draft agendas; develop, compile, and distribute comprehensive presentation materials; and accurately record and maintain official meeting minutes for the Board and related committees. * Assists in carrying out the office operation responsibilities: * Schedules and coordinates appointments and maintains the President's calendar. * Answer the President's phone as needed. * Opens and organizes the President's mail. * Maintains, processes, and manipulates data on a personal computer using word processing, database, presentation, and spreadsheet software. * Coordinates various events, including special events and functions (virtual and in-person). * Attend events outside of a normal schedule, which may include nights and weekends. * Coordinates travel arrangements and accommodations for the President and Board of Trustees. * Develops, prepares, and/or composes responses to memos and correspondence requiring research, judgment, and discretion; routinely writes, edits, and submits materials for internal/external communications. * Maintain and analyze budgetary records by performing bookkeeping-related duties such as reconciling, monitoring, making, and tracking expenditures, preparing budget statements regarding the status of accounts, and making recommendations as to projected budgets. * Acts with a high degree of independence as liaison with inside and outside contacts (IE the Board of Trustees, leaders in the community, and related Committees) and in preparing meeting materials, minutes, programs, updates, recruiting, and other support functions related to the work area. * Represent the University and the Office of the President in a positive light through great follow-through skills and sound judgment. Welcome all guests by professionally greeting them, in person or on the phone; answering or directing inquiries. * Assists faculty and staff with administrative problems or concerns. * May coordinate employment search processes. * Compile data and materials for presentations and proposals. * May supervise employee(s). * Understand and abide by all external and internal regulations and policies. This includes NCAA, GLIAC, and national affiliations associated with athletics or other role-specific regulations. * Provides GREAT customer service, anticipating and exceeding the needs of our customers. * Demonstrate and promote the University's Cultural Values. * Perform other duties as assigned. QUALIFICATIONS: * Associate's Degree required. Bachelor's Degree preferred and/or equivalent working knowledge and experience relating to the position. * Demonstrated experience to successfully work under pressure and meet deadlines. * Demonstrated experience in successfully performing clerical/secretarial duties such as: type 60 wpm, spelling competency - at least 80% accuracy, and operating office equipment and computer software, word processing, spreadsheets, databases, and graphics. * Demonstrated experience with virtual meeting platforms. * Demonstrated experience to successfully maintain satisfactory work performance and attendance records. * Demonstrated experience in successfully working independently, and as a team, organizing own work, and coordinating work activities of others. * Demonstrated experience to successfully coordinate large projects, handle multiple demands efficiently, and organize and prioritize workload. * Demonstrated experience working with boards preferred. * Demonstrated experience to successfully handle difficult situations and problems in the work routine by exercising judgment. * Demonstrated ability to maintain a professional appearance and manner. * Demonstrated ability to work accurately and effectively with computerized data systems. * Demonstrated ability to work effectively with people of diverse backgrounds and promote a positive working environment, spirit of cooperation, and positive reactions to change and conflict resolution. * Demonstrated excellent interpersonal, communication, and presentation skills, both written and oral which transcend diverse audiences. * Demonstrated ability to communicate effectively and relate well to students, parents, faculty, staff, and others while maintaining appropriate confidentiality. * Demonstrated motivational and problem-solving capabilities with a high degree of integrity, ethics, and dedication to the mission of the University. * Strong work ethic. * Ability to pass a pre-employment background investigation including but not limited to: standard criminal background checks and employment reference checks. Select positions may be subject to drug/alcohol screening. * Business office environment. Prolonged sitting and standing. Use of personal computer and telephone (eye and hand strain). Some travel between campuses is required (own transportation). * No regular lifting requirements, occasional lifting up to 25 pounds. * Must be able to work an irregular schedule, evenings or Saturdays as needed, additional hours during peak times, or as required. DAVENPORT UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER Revision Date: 12/11/2025 EEO-Davenport University is committed to equal employment opportunity regardless of a person(s) national origin, race, color, religion, age, sex, sexual orientation, disability, gender identity, transgender identity, veteran or military status, marital status, height, weight, genetic information, and any other category or classification protected by law.

Minimum Qualifications Associate's degree or an equivalent combination of education and/or experience. Seven years related experience in an administrative role reporting directly to upper management. A minimum of two (2) years of accounting and/or budgeting experience. Experience with word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email and other applications. Experience with keyboarding, composing and editing letters, memoranda and reports. Excellent written and verbal communication skills. Excellent editorial skills. Detail oriented with the ability to manage deadlines. Ability to work well with upper management on highly confidential matters. Advanced Word, Excel and PowerPoint skills as demonstrated by a skills assessment. Work Schedule FT/Reg (40 hours)

Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors. Bargaining Unit: UUP Job Summary: The Department of Orthopaedic Surgery & Rehabilitation Medicine at SUNY Downstate is seeking a full-time TH Senior Staff Assistant / Executive Assistant. The successful candidate will: * Report directly to the Department of Orthopaedic Surgery & Rehabilitation Medicine Chairman and Executive Administrator. Work for both SUNY Downstate Health Sciences University and hospital system (Downstate), as well as for the University Physicians of Brooklyn (UPB) medical group. * Proactively organize and manage the dynamic and evolving office environment of the Department of Orthopaedic Surgery & Rehabilitation Medicine Chairman's Office. * Maintain appropriate discretion and confidentiality in all work, with a keen awareness and respect for the sensitive nature of this role's work and involvement. * Continually assist in building the professional reputation and operational efficiency of the department. * Coordinate and facilitate the flow of information between the Chairman's office, department heads, and executive leaders. Manage complex calendar coordination, including prioritizing meetings, resolving scheduling conflicts, and ensuring the Chairman is well-prepared for all engagements. * Answer the phone and take messages for the Chairman, prioritizing and escalating communications as necessary. * Manage the Chairman's schedule and others in the department as may be needed through a variety of platforms and communication means, as necessary and appropriate to facilitate the efficient operations of the department. * Coordinate activities related to recruitment of physician faculty, fellows, and residents. * Oversee and maintain electronic databases (e.g., ACGME, NRMP, ERAS, New Innovations, and other GME databases) as needed. * Coordinate and facilitate ACGME site visit preparation activities. * Assist in all aspects of the department's Continual Medical Education (CME) activities and Grand Rounds. * Coordinate the department's time and attendance procedures. * Maintain internal systems for tracking departmental projects, deadlines, and communications * Create reports and communications as directed and needed by the Chairman and Executive Administrator. * Design systems to ensure appropriate preparation and timely distribution of reports and written communication for the department. * Schedule and coordinate meetings, including space and channel planning, food ordering, meeting reminders, agenda planning, note taking, and follow-up implementation. * Perform other work as assigned. * Model the WE CARE values of the institution. Required Qualifications: * Bachelor's Degree from an accredited institution. * 3 to 5 years of experience providing senior-level administrative support in a complex, fast-paced environment. * Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. * Exceptional verbal, written, and interpersonal communication skills. * Demonstrated ability to handle multiple priorities under pressure with professionalism and sound judgment. * Proven experience in complex calendar management, travel coordination, and meeting logistics. * High level of confidentiality and discretion. * Or, an acceptable satisfactory equivalency of experience, education and training to the above. Preferred Qualifications: * Experience supporting executive leadership in academic medicine, healthcare, or higher education. * Familiarity with EHR systems and academic/clinical terminology. * Working knowledge of medical board credentialing, licensing, or regulatory compliance processes. * Strong problem-solving skills, with the ability to anticipate needs and adapt to evolving priorities. Work Schedule: Monday to Friday; 8:00am to 4:00pm (Full-Time) Salary Grade/Rank: SL-3 Salary Range: Commensurate with experience and qualifications Executive Order: Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ************** or via email at ****************. Equal Employment Opportunity Statement: SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws. Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply. If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at *****************

Senior Administrative Assistant Department: Financial Aid Term of Assignment: Continuing Term End Date, If Applicable: FLSA Status: Non-Exempt = overtime eligible Work Schedule: Traditionally Monday - Friday, 8:00 am - 5:00 pm Salary: Hourly rate: $15.70 Travel: No travel Brief Statement of Duties Brief Statement of Duties: Provide administrative support by performing exceptional customer service, answering general financial aid questions, preparing statistical reports, handling information requests on confidential and personal information, and performing clerical functions such as handling incoming/outgoing mail, ordering supplies, and making appointments. Minimum Qualifications Required Education: High School Graduation or Equivalent Discipline/Degree Area: Required Specialized Training/Certifications: Required Minimum Work Experience: One year related office experience (phones, customer service, document preparation, word and data processing packages, etc.) Knowledge, Skills, Abilities, or Attributes Required for Satisfactory Performance of the Position Duties: Excellent customer service skills. Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records. Excellent oral and written communication and comprehension skills. Time management skills. Ability to work under pressure; be a self-motivator; work as part of a team; and maintain a calm, friendly and cooperative attitude. Additional Desirable Qualifications Additional Desirable Qualifications: Other Special Instructions to Applicants: Submit application, cover letter, resume and references. This position is not currently available for sponsorship. Contact Information: Brenda Bickler, Employment Specialist, ************ NMU is an equal opportunity employer. Apply Now!

Title: FT Admin - Associate Dean of Arts and Sciences This Posting is Open Until Filled The date after which applications are not guaranteed review is: 1/23/2026 Hours Per Week: 40 Hours Compensation Type: Annual Salary New Hire Starting Pay: $98,000 - $118,000 Employee Classification: FT Admin-Non Union Level: FT Administrative-9 Division: Arts & Sciences Division - 407000 Department: Arts and Sciences Administration - 407001 Campus Location: LCC Downtown Campus Position Type: Regular/Continuing Bargaining Unit: Non Bargaining To view the applicable labor contract, visit the Labor Relations web site. For information about the benefits offered, please visit the Benefits web site. Job Summary: The Associate Dean for the Arts and Sciences Division provides strategic and operational leadership across all academic departments within the division. Reporting to the Dean and serving on the division's leadership team, the Associate Dean fosters a culture of academic excellence, inclusion, and continuous improvement. This position is responsible for providing leadership and coordinating full-time faculty and adjunct onboarding, hiring processes, curriculum updates and program review, and for representing the division in strategic initiatives including the College's Strategic Plan and Academic Master Plan. The Associate Dean also provides leadership in adjunct support and engagement, section management, budget preparation and monitoring, and manages divisional special projects as assigned by the Dean. The Associate Dean will be responsible for establishing a positive, collaborative and creative environment for teaching and learning to occur in support of a diverse student, faculty and staff population. The Associate Dean must be able to make decisions based on what is best for the College as a whole and to work collaboratively with others to resolve issues, understanding that student learning needs and student success are important priorities. The Associate Dean must demonstrate a commitment to the diversity of a multi-cultural population, as well as work effectively in a team-based environment, seeking continuous improvement and adherence to the community college philosophy. Regular on campus presence is expected for all LCC employment. Any flexible work schedules and/or hybrid work schedules approved by the College are subject to change based on the needs of the LCC community. Final candidates will be subject to a criminal background check as part of the employment process. Required Qualifications: Master's Degree or Bachelor's Degree and two years of academic or comparable non-academic experience leading a unit. Demonstrated and progressive academic or comparable non-academic management experience. Professional communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Demonstrated ability to work in a team environment. Preferred Qualifications: Teaching and/or management experience in a community college setting. Demonstrated commitment to student success and the assessment of student learning. Lansing Community College prohibits sex discrimination in any educational program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at lcc.edu/consumer-information/equal.html.

Employee's Effective Start Date 10/11/2024 If this is a Temporary position, provide end date or enter N/A for any other position type. NA Minimum Qualifications Highschool diploma or GED. Proficiency with Microsoft Office suite including Word, Excel, and PowerPoint applications. Excellent organizational and analytical skills. Excellent oral and written communication skills. Must be able to lift equipment that weighs 15 to 20lbs. Completion of a physical to verify the applicant's ability to perform the duties of the position. This position requires driving. Valid driver's license & a driving record acceptable to the University's insurance carrier required. Desired Qualifications The desired candidate will have course work or experience in the biomedical sciences. Previous work experience in research or academic setting is preferred. Excellent working knowledge of Microsoft Office Suite including Access databases. Position Purpose The purpose of this position is to provide administrative and field support to research compliance and lab safety staff. Job Duties Update training records from online training modules and provide OSHA training record reports to the EH&S Office and the Animal Laboratory Facility Manager. Research and Laboratory Safety contact for scheduling initial and refresher training. Position will verify employee training is current by reviewing training database and EH&S training reports. Update emergency contact, chemical inventories, and signage for university laboratories. Assist in managing the Laboratory Chemical Inventory (LCI) database. Work with the lab safety team to transfer LCI data to hazard maps. Coordinate with Lab Safety Team members to develop posters, handouts and training materials for laboratory safety initiatives or Laboratory Safety Committee meetings. Assist with lab safety field work when needed. Provide support to the Research /lab safety team when special projects or initiatives require additional staff support. Job Open Date 09/27/2024 Job Close Date 10/31/2024 Open Until Filled Yes

Minimum Qualifications Highschool diploma or GED . Proficiency with Microsoft Office suite including Word, Excel, and PowerPoint applications. Excellent organizational and analytical skills. Excellent oral and written communication skills. Must be able to lift equipment that weighs 15 to 20lbs. Completion of a physical to verify the applicant's ability to perform the duties of the position. This position requires driving. Valid driver's license & a driving record acceptable to the University's insurance carrier required. Work Schedule Casual (19hrs or less, No Benefits )

Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors. Bargaining Unit: MC Job Summary: The Department of Nursing and the Institute of Continuous Learning at SUNY Downstate Health Sciences University is seeking a full-time TH Associate Administrator. The successful candidate will: * Have accountability for the overall Nursing Performance Improvement and Education programs for all nursing services throughout UHB. * Proactively identify progressive approaches to deliver education, improve nursing practice, enhance patient satisfaction, and consistently improve nursing performance. * Possess broad expertise in quality, evidence-based practice, overseeing education development, leadership and management skills. * Oversee the planning, implementing and evaluating of all nursing education and competency programs, and relationships with affiliating schools of nursing on behalf of UHB. * Provide education and development consultation and support to all patient care service areas reporting to the Vice President for Patient Care Services/ CNO. * Collaborate with nursing leadership to implement strategies and evaluation mechanisms to achieve excellence in nursing practice throughout UHB. * Implement programs for individual nurse development, advancement, and recognition as well as systems for standards development, practice / quality monitoring, clinical scholarship, and regulatory compliance. * Serve as nursing leader to drive nursing quality improvement based on evidence-based practice. * Possess the following job specific competencies: Foundation Thinking Skills, Strategic Management, Human Resource Leadership Skills, Financial Management, Relationship Management, Personal and Professional Accountability, Career Planning, Fostering Professional Environment, Optimizing the Leader within/Reflective Practice Behaviors, Cultural Competence, Shared Decision Making, Performance Improvement Technology and Clinical Practice Knowledge and Skill Required Qualifications: * New York State Registered Nurse License. * Master of Science in Nursing Degree or other related Master of Nursing Degree. * 5+ years on clinical registered nurse experience. * 2+ years of nurse educator experience. * Demonstrated knowledge of adult learning theory and use of educational teaching methodologies. * Specialty certification. Preferred Qualifications: * Doctorate Degree: DNP, PhD or EdD. * NPD certification or must be obtained within 1-year of hire. * BLS, ACLS, PALS Instructor. Work Schedule: Monday to Friday; 9:00am to 5:00pm (Full-Time) Salary Grade/Rank: MP3 Salary Range: Commensurate with experience and qualifications Executive Order: Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ************** or via email at ****************. Equal Employment Opportunity Statement: SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws. Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply. If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at *****************

Job Title: Administrative Assistant The full-time Administrative Assistant supports the operations of Manresa Jesuit Retreat House by providing administrative and clerical assistance. This role involves scheduling, managing communications, and facilitating the smooth operation of retreat activities in alignment with Manresa's mission. Key Responsibilities: Administrative Support: Manage daily office operations. Answer phone calls (front office switchboard), respond to emails, and handle inquiries from retreatants and guests. Maintain office equipment as required (Xerox and other printers, postage machine, etc.) Financial Administration: Process retreat transactions, cash, and credit cards. Process daily revenue. Database Management: Maintain and update retreat participant databases, GiftWorks. Collaboration: Participate in team meetings and contribute to a collaborative work environment. Retreat: Prepare conference retreat paperwork and set up for incoming retreatants, and occasionally help with materials. Qualifications: High school diploma or equivalent; associate or bachelor's degree preferred. Proven experience in an administrative role. Strong organizational and multitasking skills with attention to detail. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with database management. A commitment to the mission and values of the Jesuit tradition and spiritual retreat practices. Bi-Lingual candidate desired. Working Conditions: This position may require occasional evening or weekend hours for events. The work environment is a retreat center that fosters a sense of peace and spirituality. Application Process: Interested candidates should submit a resume and cover letter detailing their qualifications and interest in the position to Michael Rhadigan, ************************

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Minimum Qualifications Associate's Degree 3 years of experience as an administrative assistant Demonstrated knowledge and experience with Microsoft Office and Adobe products such as Outlook, Word, PowerPoint, Excel, and Acrobat Proficient technology skills with various computer software applications and database management. and willingness to learn new computer systems The ability to exercise decision-making skills on an independent basis and accept responsibility for those decisions Exceptional prioritization and time management skills Demonstrated experience of coordinating and implementing projects The ability to work in a fast-paced environment. Some pressure may be expected on the job to meet various job deadlines Initiative, good judgment, a high degree of responsibility, with the ability to handle information of a confidential nature Strong self-motivation skills for independently establishing effective working relationships with faculty, and staff at all levels of the organization and demonstrated ability to work as a member of a team Ability to represent Bay College well with outside organizations and educational partners Excellent written and oral communication skills Excellent interpersonal skills, especially with diverse groups Ability to type at a minimum of 50 wpm Preferred Qualifications Bachelor's degree 5+ years' experience in office management Experience implementing process improvement methods Knowledge of and experience with Enterprise Resource Planning ( ERP ) systems Work Environment Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate, but may be loud in areas of equipment operation. The above statements are intended to describe the general nature and level of work being performed by personnel assigned into this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified. Job related functions may be performed with or without accommodations. Work Schedule Typical hours are 8:00 a.m. - 5:00 p.m. with an hour lunch break.

Experience an unforgettable summer at Interlochen, where creativity thrives in the heart of nature! Join our vibrant community for Interlochen Arts Camp 2026, where passionate individuals come together to make art, make friends, and make lifelong memories. In the serene and rustic setting of northern Michigan, you'll inspire the next generation of artists while embracing the beauty and challenges of wilderness living. Embrace the magic and make a lasting impact! Position Overview Join us in the summer of 2026 and help us continue the legacy of fostering creativity, nurturing talent, and celebrating the individual artistic journey at Interlochen. We seek an organized and detail-oriented Artist Relations and Administrative Intern who embodies our core values and is committed to nurturing young artists. As an Artist Relations and Administrative Intern, you will gain valuable experience in the arts industry, participate in various administrative functions, and immerse yourself in the dynamic and unique environment only a summer camp offers. What You Get To Do Production and Personnel Administration: Provide administrative support for major events and residencies (e.g. Interlochen Arts Festival, Shakespeare Festival, WYSO, DSO, Post-Band Camps, and the Shirley Young Distinguished Artist Series). Artist and Housing Logistics: Assist with the end-to-end coordination of complex artist and VIP guest arrivals, ensuring smooth transportation and coordinating all artist and rental logistics (including Dow/Rental Jotform systems). Contractual and Financial Administration: Contribute to the processing of critical financial paperwork and contracts to meet strict deadlines. Administrative Systems & Archiving: Support the maintenance and integrity of the department's core tracking documents and assist in the formal seasonal closeout and archiving process for all production and financial documents. Guest Relations and Ticketing: Assist with guest relations and media support, coordinating IPR interviews and comp ticket distribution, and aiding with artist meet-and-greets. Beer and Wine Patio: Support the operation and guest experience of the Beer and Wine Patio during Interlochen Arts Festival shows. What You Get Compensation: $2,229 Meals and on-campus lodging 10% tuition discount for Discovery Camp or 50% Interlochen Arts Camp for dependents 20% discount for tickets to most summer concerts. 15% discount on merchandise from Scholarshop and food/beverages from Melody Freeze