Administrative Assistant jobs at New York Institute of Technology - 95 jobs

New York Institute of Technology's six schools and colleges offer undergraduate, graduate, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education founded in 1955, it welcomes nearly 8,000 students worldwide. The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world. More than 112,000 alumni are part of an engaged network of physicians, architects, scientists, engineers, business leaders, digital artists, and healthcare professionals. Together, the university's community of doers, makers, healers, and innovators empowers graduates to change the world, solve 21st-century challenges, and reinvent the future. For more information, visit nyit.edu. Responsibilities New York Institute of Technology- College of Arts & Science is seeking a part-time temporary Administrative Assistant to work 10 hours a week to support the Math & Physics department at the Long Island campus. Responsibilities * Student Support:Assist students who visit in person with questions about locating classrooms or instructors, adding or withdrawing from sections, and other academic matters. Direct students to the appropriate person or office (e.g., course instructor, department chair, or Math Resource Center). In urgent cases, contact the Chair via email or text message. * Instructor and Student Communication:Assist with any queries from instructors and students using the appropriate form of communication as required. * Faculty Assistance:Support faculty with photocopying requests and provide short-term coverage during exam proctoring when needed. * Common Final Exam Preparation:Coordinate all tasks related to setting up common finals at the Old Westbury campus. * Prepare an enrollment chart for each faculty member to assist in room assignments. * Ensure exam rooms are properly arranged with the correct number of chairs. * On the day of the exam, verify that each room is ready and in order. * Xerox and securely store common final exams until faculty collect them. * Department Communications and Events:Help promote departmental events by posting flyers and notices near Mathematics and Physics offices. * Supplies and Equipment:Maintain availability of classroom supplies such as whiteboard markers and erasers. Monitor supply levels and coordinate with the secretary for timely reordering.Manage routine maintenance of the shared Xerox machine (used by both Physics and Math faculty), including replacing staples and toner cartridges. When breakdowns occur, submit work orders and assist technicians to ensure timely resolution. * Emergency and Contingency Support:Provide on-site assistance in emergencies. For example, if a faculty member is absent or delayed, post notices to inform students as needed. Qualifications Bachelor's degree. Strong organizational and communication skills. Attention to detail and ability to follow established procedures. Reliability and professionalism in handling confidential materials. Familiarity with basic office equipment (e.g., copier, scanner, printer) Other Information New York Institute of Technology is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. In compliance with local legislation as well as to provide greater transparency to candidates, the annual base salary range for this position is listed. New York Tech considers factors such as (but not limited to) scope and responsibilities of the position, candidate experience/expertise, education/training, key skills, geographic location, internal peer equity as well as market, organizational considerations and/or applicable collective bargaining agreement when extending an offer. Minimum Salary USD $20.00/Hr. Maximum Salary USD $20.00/Hr.

* Job Type: Support Staff - Non-Union * Regular/Temporary: Regular * Hours Per Week: 35 * Building: Jerome L. Greene Science Center * Salary Range: $42,600 - $45,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Columbia University's Mortimer B. Zuckerman Mind Brain Behavior Institute unites world-class scientists across diverse academic disciplines to conduct groundbreaking research that transforms our understanding of the brain and its influence on the mind and behavior. As a leading neuroscience institute, our mission is to decipher the mind and brain to better understand behavior. Our researchers are committed to foundational science, uncovering the principles that shape how the brain develops, functions, and recovers. With more than 50 labs, the Zuckerman Institute serves as a hub for collaboration, bringing together Columbia's top scholars to drive research in bold new directions. Located in Manhattanville, our state-of-the-art Jerome L. Greene Science Center provides an inspiring home for discovery in one of the world's most dynamic cities. The El-Shamayleh lab at Columbia University's Zuckerman Institute studies how the brain perceives visual objects. We seek a full-time employee to assist in neuroscience experiments involving animal behavioral training and neural data collection. The employee will participate in various aspects of daily experiments under close supervision from the PI and more senior lab members. Candidates with a strong academic background in neuroscience and data analysis are encouraged to apply. Ideally, the candidate should be willing to commit to this role for a minimum of 2 years. This is a full-time position. The Research Staff Assistant role is a grant-funded role and continued employment is contingent on the availability of funding by the Lab. Responsibilities * Assists in conducting daily neuroscience experiments. * Assists in project design and data analysis. * Performs behavioral training of large vertebrates. * Performs other laboratory setup duties as assigned by the PI. Minimum Qualifications * Bachelor's in neuroscience, biology, or a related scientific field. * Minimum of 6 months of related experience in a research laboratory. Preferred Qualifications * Familiarity with neuroscience obtained through advanced undergraduate coursework. * Familiarity with using MATLAB for data analysis. * Knowledge of visual neuroscience. * Experience working with research animals. * Willingness to learn new techniques, ability to function in a fast-paced work environment, and readiness to be part of a dynamic team environment. * Strong organizational and communication skills. * Ability to perform work in accordance with safety regulations and standard lab protocols. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Non-Union * Bargaining Unit: * Regular/Temporary: Temporary * End Date if Temporary: 6 months from hire date * Hours Per Week: 35 * Salary Range: $40,400-$40,400 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Department of Biological Sciences at Columbia University is hiring a Research Staff Assistant to support the Yuste Lab in research activities such as animal colony, supply, equipment, and compliance. The incumbent will support the lab's research in Neurobiology. This is a 6-month, full-time, grant-funded position, with the possibility of renewal contingent on funding approval. Responsibilities * Assists with molecular biology experiments and preparation: CRISPR, Western Blot, and Culture Prep, and ensures accurate and reliable results. * Ensures compliance with laboratory health and safety rules and regulations in close collaboration with the Office of Environmental Health and Safety (EHS). * Performs routine maintenance and calibration of equipment to ensure true accuracy. * Collects and maintains research data and archives. * Monitors laboratory supplies and ensures prompt ordering. * Keeps the laboratory clean and organized. * Performs other duties as assigned. Minimum Qualifications * High school diploma or equivalent required. * 0-3 months of experience in a research environment. Preferred Qualifications * Bachelor's Degree in Biology, Neurobiology/Science, Biochemistry, or other similar field. * 12 months of experience in a research environment. Other Requirements * Excellent written, verbal, and interpersonal communication skills. * Ability to maintain high confidentiality and professionalism. * Strong multi-tasking, prioritization, and organization skills. * Attention to detail, research, critical thinking, analytical and problem-solving skills. * Self-starter, a fast learner who can work independently under limited supervision. * Work well in an interactive team environment. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $66,300 - $70,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Administrative Assistant will provide comprehensive administrative support to the Chair's Office and Core Administrative unit of the Department of Medicine. This role entails ensuring that Core Administrative team members have the necessary tools to fulfill their duties. The incumbent will also assist the Chair of Medicine, Vice Chairs of Medicine, Medicine Chief Financial Officer, and other core administration senior leaders in scheduling, coordinating meetings, hosting visitors, and managing general administrative tasks. The ideal candidate will be highly organized, detail-oriented, and possess strong communication skills. Responsibilities * Schedule appointments and create Zoom and webinar meetings for core administration senior leaders. * Assist in coordinating Bi-weekly online Grand Rounds seminars and in-house lectures. * Serve as the front desk point of contact for the Chair's suite, welcoming visitors and addressing inquiries. * Provide hospitality to high-profile visitors, guiding them to meetings and ensuring punctual attendance. * Serve as an assistant for the Chair and Vice Chairs of Medicine in the absence of the Chief of Staff, handling calls, mail, and visitors. * Manage all facilities and IT requests for the offices, mailroom, bathrooms, and conference rooms. * Manage requests for conference room usage and ensure maintenance. * Procure and maintain office supplies using the ARC and Staples systems. * Coordinate new phone orders and relocations using the ServiceNow system. * Supervise and mentor high school students and other volunteers in the Chair's suite. * Arrange travel using the Concur system and process travel and business expense reimbursements. * Coordinate annual interviews for the 3-Year PhD to MD program and evaluation processes. * Perform additional related duties assigned or requested. Minimum Qualifications * Bachelor's degree or equivalent in education and experience * Demonstrated experience providing executive-level administrative support. * Proficiency in scheduling software and video conferencing platforms. * Excellent communication and interpersonal skills. * Strong organizational and multitasking abilities. * Proficiency in office management systems and software (e.g., ServiceNow, Concur). * Ability to maintain confidentiality and professionalism when handling sensitive information. * Working knowledge of Microsoft Office Programs: Word, PowerPoint, and Excel. Preferred Qualifications * Previous experience in healthcare administration Other Requirements * Successful completion of applicable compliance and systems training requirements Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $66,000 - $68,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Department Administrator, our Columbia Doctors Pain Medicine practice is seeking a seasoned professional to increase efficiency and streamline financial procedures. The candidate will be responsible for timely and accurate appointment scheduling for our team of providers and the financial clearance of our customers following office protocols. Responsibilities * Schedule and reschedule as necessary all appointments, utilizes existing tools to facilitate securing the right medical provider, documents patient special needs and accommodations, ensures that patients understand the arrival and check in process, provides patient with all pre-appointment information as needed. * Confirm provider participation status with patient's insurance plan/network. * Encourage patient usage of Columbia Doctors patient portal. * Inform patients of insurance and billing protocols, including ABNs and patient responsibility for non-covered services. Calculate and document patient out of pocket estimates for non-par and non-covered services. * Obtain financial information from patients/referring physicians for scheduled appointments, scan patient information into Epic. * Determine payer referral and authorization requirements using payer portals or telephone and ensure that all insurance information, authorizations, and referrals are in place prior to appointment. * Maintain access to all appropriate payer portals. * Initiates authorization and submits clinical documentation as requested by insurance companies, follow-up with insurers on authorization denials and work with providers to resolve issues, follows through on pre-certifications until final approval is obtained. * Capture Worker's Comp and No-Fault information as it applies and verify that all case information is open and valid. * Update Epic registration, add guarantor notes, and manage assigned patient work queues for missing information. * Greet patients, confirm demographic and insurance information, and arrive patient appointments in Epic. * Collect time of service payments, copayments/deductibles and previous balances following Columbia Doctors cash handling protocols, provide patients with receipts. * Process credit cards, checks and cash payments and post information in Epic. * Responsible for working in-basket messages daily regarding referrals and requests for appointment scheduling. * Review and work the daily Televox report by canceling and rescheduling the patients in Epic. * Assist in maintenance and creation of appointment scheduling templates. * Assist with special projects and tasks. * Interface with billing and coding teams as needed. * Participate in meetings regarding the practice. * Manage faxes, emails, and phone calls. Minimum Qualifications * Bachelor's Degree or equivalent in education and experience * Strong organization, problem-solving, computer and communication skills Preferred Qualifications * Experience with Epic EMR is desirable * Experience working in an academic medical center or physician practice Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Bargaining Unit: * Regular/Temporary: Regular * End Date if Temporary: * Hours Per Week: 35 hours * Standard Work Schedule: * Building: * Salary Range: $64,350.00 $66,000.00 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Gertrude H. Sergievsky Center is seeking a highly organized and proactive Administrative Assistant to serve as a key administrative support resource and front-facing representative of the Center. This role is responsible for ensuring smooth daily office operations, providing excellent customer service to visitors and staff, and supporting a variety of administrative and research-related activities. The Administrative Assistant will manage front desk functions, coordinate office logistics, assist with facilities and space management, and support ongoing projects requiring strong organizational and communication skills. This position plays an essential role in maintaining a professional, efficient, and welcoming work environment. This is a full-time, fully on-site position that requires consistent and reliable attendance. Responsibilities Front Desk & Office Operations * Greet and assist all visitors at the front desk in a professional and welcoming manner. * Answer, screen, and route incoming calls and messages. * Manage office supply inventory, including water deliveries, printer maintenance, toner, and coffee/tea restocking. * Process and distribute mail, packages, courier deliveries, and e-faxes. * Handle key card access requests, key distribution, conference room scheduling, and maintain front desk organization. * Coordinate with Facilities and Housekeeping to support space maintenance, including submitting facilities work orders. * Perform additional administrative tasks and responsibilities as assigned. Minimum Qualifications * Bachelor's degree or equivalent in education and experience. Preferred Qualifications * Strong verbal and written communication skills. * Excellent attention to detail with strong organizational and multitasking abilities. * Demonstrated customer service orientation and ability to collaborate effectively within a team. * Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Microsoft Teams, Zoom, and OneDrive. * Relevant administrative experience. Other Requirements * This position is full-time and fully on-site. * Regular and punctual attendance is required to ensure smooth daily operations. * Ability to manage multiple competing priorities in a fast-paced environment. * Demonstrated discretion and professionalism when handling confidential information. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Union * Bargaining Unit: Local 2110 * Regular/Temporary: Regular * End Date if Temporary: * Hours Per Week: 35 * Standard Work Schedule: * Building: * Salary Range: $59,390 - $59,390/Annually The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Senior Associate Director, Visitor Relations, the Administrative Assistant provides comprehensive administrative, operational, and programmatic coordination for the Visitors Center. The role serves as a primary point of contact for prospective students, families, campus partners, and University visitors. The incumbent coordinates on-campus visit programs that support recruitment and yield efforts for Columbia College, Columbia Engineering, and General Studies; oversees front-desk and daily operational functions of the Visitors Center; assists with visitor communications and logistics; and provides analytical and administrative support to leadership. The position requires the ability to manage competing priorities in a high-volume environment and regular interaction with internal and external stakeholders. Responsibilities * Performs core administrative and operational activities of the Visitors Center, ensuring continuity of daily operations and a high-quality visitor experience. * Serves as a primary point of contact for prospective undergraduate and graduate applicants, families, school counselors, and University visitors; conveys accurate information regarding admissions processes, visit programming, and University messaging. * Coordinates on-campus visit programs and group tours, including scheduling, space coordination, visitor flow management, and logistical planning in partnership with Admissions staff and campus service providers. * Responds to visitor concerns and operational issues; determines appropriate escalation to senior leadership when necessary. * Provides comprehensive administrative support to the Visitors Center, including calendar and schedule management, facilities and service requests, supply coordination, inbox management, and phone coverage. * Performs daily opening and closing activities for the Visitors Center; maintaining the physical presentation and readiness of public-facing spaces. * Provides group visit logistics, supports tour dismissal processes; and imparts guidance and direction to student tour guides and front-desk student staff during daily operations. * Coordinates onboarding, training, and ongoing guidance for student workers supporting front-desk and visitor operations; supports student worker engagement activities and events. * Collects and maintains visitor surveys and statistical data; and prepares regular reports and summaries for the Senior Associate Director to support operational planning and decision-making. * Collaborates with internal University partners (Admissions, Facilities, Public Safety, Events, and other administrative units) to ensure seamless coordination of visits and programs. * Represents the Visitors Center professionally in interactions with internal and external stakeholders, exercising discretion when handling sensitive or confidential information. * Performs other related duties as assigned. * Minimum Qualifications * High School diploma or the equivalent required. * A minimum of three years of progressively responsible administrative or operational experience, or an equivalent combination of education and experience, preferably in a university or other complex organization. * Excellent verbal, written, interpersonal, and organizational skills. * Demonstrated ability to exercise sound judgment, discretion, and professionalism in a high-volume, public-facing environment. * Strong attention to detail and ability to manage multiple priorities simultaneously. * Proficiency with Google Workspace and Microsoft Office applications. Preferred Qualifications * Some college preferred. * Knowledge of high volume visitor management is preferred. * Experience supporting visitor operations, event coordination, or front-facing service environments preferred. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Union * Bargaining Unit: Local 2110 * Regular/Temporary: Regular * End Date if Temporary: * Hours Per Week: 35 * Standard Work Schedule: * Building: * Salary Range: $59,390 -$63,500 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Director of Finance and Administration in the Department of Earth and Environmental Engineering (EEE), the incumbent will be the first point of contact for all students, faculty, staff and visitor to the department (in-person and on the phone), the Financial Assistant is responsible for day-to-day transactional coding, A/P processing, and general financial support inquiries. Process EEE invoices, check requests, faculty and staff reimbursements, P Cards and travel expense reports on line, using the University's central systems (ARC). Review all invoices and perform quality check, including verification, etc. Research and review including checking for duplicate payments, review of processed invoices to validate subcode, and reconcile. Liaison with vendors, managers and central Procurement to resolve any processing issues. The incumbent will maintain database and run reports for budget guidance. Process requisitions and purchase orders and interdepartmental invoices. File invoices and perform other duties as assigned. The incumbent will also be responsible for organizing and booking all department events, along with assisting in the execution of all department sponsored events. Responsibilities * Serves as the primary administrative point of contact for the department by answering and directing calls, greeting visitors, and assisting faculty, staff, students, and external partners. Manages message intake, access support, mail pickup and distribution, service/incident ticket submission, and organization of shared spaces. Coordinates meeting and calendar scheduling and sends weekly departmental email updates regarding activities, deadlines, and reminders. Orders routine administrative supplies. * Assists with departmental purchasing procedures. Duties include purchasing goods/services, creating purchase orders, requisitions, and check requests, vendor setup, billing queries, processing P-Card and corporate card transactions, preparing/reviewing journal vouchers, correcting misallocated charges. * Coordinates and facilitates lab/faculty meetings to review purchasing priorities where necessary. Ensures dissemination of updated University policies and compliance guidance to faculty and students. * Assists in planning and executing departmental and laboratory events. Coordinates logistics for visitors, speakers, and service providers, including parking access, guest credentials, and travel arrangements. Prepares agendas; procures food, supplies, and event materials; manages event promotion and communication; and books business meals in alignment with policy guidelines. * Facilitates and monitors freight, equipment, and university-to-university deliveries. Tracks and investigates delayed, missing, or misdirected packages; conducts visits to ensure proper handling of chemical shipments; and coordinates with movers, facilities, and external delivery personnel to ensure items reach the correct laboratory locations. Verifies packing slips and documents received goods. * Perform related duties and projects as assigned; when requested, the incumbent may be asked to support the other functions of the Department Minimum Qualifications High School Diploma or its equivalent required. A maximum of three years related financial experience or the equivalent combination of education and experience required. Bachelor's degree in Accounting or Finance preferred and two to four years of financial related experience preferred. Knowledge of GAAP and Uniform Guidance Principles strongly preferred. Experience in AP/ARC preferred. Experience in proposal writing, budget preparation, accounting procedures, and Web site design are preferred. Must be able to work collaboratively with the SEAS Office of the Dean, Central University offices, faculty, students, PIs, and administrative staff. Strong attention to detail and good communication, interpersonal, and organizational skills required. Must have initiative, discretion, and the ability to establish priorities and work under pressure with good judgment and with limited supervision and a positive, team-building attitude. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Union * Bargaining Unit: 1199 Clerical * Regular/Temporary: Regular * Hours Per Week: 26 * Building: Butler Library * Salary Range: $26.86 - $26.86 per hour entry rate ($27.70 - $27.70 per hour minimum rate) The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Columbia University Libraries is currently seeking applicants for the position of Bibliographic Assistant VI in the department of Collections Acquisition & Metadata Services. Columbia University Libraries is a globally-recognized academic research library, serving one of the world's most important centers of research and learning. The Libraries' collection includes resources in more than 450 languages and primary source materials that span over 4,000 years of human thought. The collections include over 15 million volumes, with access to over 7 million online electronic resource titles, nearly 300,000 linear feet of manuscripts and archives, over 150,000 maps, and over 1.2 million graphic and audio-visual materials. Through an extensive global network of library partnerships, Columbia Libraries also facilitates access to collections at academic, research, and public libraries across the country and the world. The Bibliographic Assistant in this position will work mainly with monograph material in the Japanese language and process the material for discovery in the Libraries catalog. The incumbent will perform all phases of bibliographic editing for monographic materials received from acquisitions departments. Schedule: This position is part time, 26hrs/week. Test: Language tests will be given on the day of the interview, including the Hepburn Romanization System. Responsibilities * Provides original and copy cataloging support for monograph material. * Receives and processes the materials. * Prepares materials for binding and preservation. Update related records in CLIO as needed. * Assists in the acquisitions process for ordering and receiving of Japanese language materials in all formats as needed. * Processes gift and exchange materials; sends gift acknowledgments as needed. * Maintains and reports monthly statistics. * Other duties as assigned. Minimum Qualifications * High school diploma and/or its equivalent and one year of related experience required. * Advanced working knowledge of the Japanese language and culture. * Good verbal and written communication skills in English and Japanese. * Good computer skills and familiarity with Microsoft Word and Microsoft Excel. * Strong attention to detail and flexibility with job assignments. * Ability to interact with a diverse group of colleagues and library users. * Ability to push, pull, and lift up to 40lbs. Preferred Qualifications * Bachelor's degree preferred. * Familiarity with the Hepburn Romanization System preferred. * Previous library experience in acquisitions and/or cataloging preferred. * Experience with OCLC Connexion preferred. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

DETAILS The Office of the Senior Vice Chancellor for Legal Affairs and General Counsel ("OGC") at The City University of New York (the "University" or "CUNY") seeks a detail-oriented and professional Confidential Executive Assistant to provide administrative and operational support to certain members of senior leadership within OGC. This pivotal role requires an initiative-taking individual who possesses a strong background in administration, exceptional communication skills, and the ability to handle sensitive information with discretion. The Confidential Executive Assistant will play an important role in supporting the smooth and efficient functioning of OGC, assisting with communications, scheduling, document preparation, and coordination across the University's Central Office and the University's 26 constituent schools and colleges. In addition to the foregoing, the Confidential Executive Assistant shall possess the ability to: + Provide administrative and operational support to certain members of OGC senior leadership, including managing calendars, scheduling meetings, and tracking deadlines. + Prepare, edit, and proofread correspondence, memoranda, and other legal or administrative documents. + Coordinate internal and external communications, including those requiring discretion and confidentiality. + Assist in the organization of meetings, trainings, and events, including preparation of agendas, meeting materials, and minutes. + Maintain organized electronic and paper filing systems consistent with University policies and confidentiality requirements. + Assist with tracking project timelines, monitoring deliverables, and supporting office workflows. + Liaise with staff across the University's Central Office and 26 constituent schools and colleges to support the effective flow of information and ensure timely responses to requests. + Provide administrative coverage and collaborate with other OGC administrative staff to ensure continuity of operations. + Handle sensitive and privileged information with professionalism and discretion. + Perform related duties and special projects as assigned. NOTES: 1. Until further notice, this position is eligible for a hybrid work schedule. 2. This position is excluded from union representation in the collective bargaining unit. QUALIFICATIONS Minimum: Bachelor's degree and six years' related experience required. Preferred: + Exceptional organizational, written and verbal communication, public presentation, interpersonal, and follow-through skills with the ability to prioritize work, manage multiple priorities, and meet deadlines in a time-sensitive office. + Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and remote meeting platforms; ability to learn new systems and adapt to evolving technologies. + Demonstrated judgment, character, and integrity in handling confidential and sensitive information with accuracy, attention to detail, and the utmost professionalism, discretion, and diplomacy, while establishing and maintaining productive working relationships + Experience in a legal, university, corporate, government, or nonprofit setting. + Ability to thrive in a fast-paced environment, effectively working on numerous projects simultaneously. + Proactive and flexible personality with the ability to take initiative, exercise discretion and tact, use sound judgment to give advice, make decisions, and draw valid conclusions. + Diligence, with strong organizational skills and the ability to establish plans, manage a large and varied workload of assignments with conflicting priorities, follow up and complete work by prescribed deadlines. + Ability to produce results as an individual contributor and as a team member by working effectively, collaboratively, and cooperatively with diverse stakeholders, constituents, and University stakeholders of various levels. + Commitment to public service, service excellence, inclusion, equity and professional integrity to manage sensitive work, exercise sound judgment, with ability to thrive in a demanding, multi-faceted, and time sensitive office. CUNY TITLE OVERVIEW Supports a Campus or University Executive as a confidential assistant in a variety of activities and initiatives as a key team member. * Organizes and manages projects involving different areas of the Campus or University community, with responsibility for project outcomes * Represents the Executive's unit in Campus or University-wide activities, including committees, special initiatives, and implementation of new processes or technology * Independently carries out a portfolio of responsibilities under the Executive's purview, such as approvals, student interactions, and monitoring of key activities * Manages communications within and outside the unit related to areas of responsibility * May serve as Manager of a large Executive Office * Performs related duties as assigned. This position is excluded from union representation. CUNY TITLE Higher Education Associate FLSA Exempt COMPENSATION AND BENEFITS The salary range is $109,898 - $118,070 , commensurate with credentials, education, and experience. CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. HOW TO APPLY For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials meet the responsibilities and qualifications outlined. The direct link to the job opening from external sources is: *********************************************************************************************************************************************************************************************** Current CUNY employees must apply through CUNYfirst Employee Self Service using their login credentials. After you login, click the Careers tile on the Employee Self Service Menu page to view job openings CLOSING DATE Open until filled. Application review begins on November 14, 2025. JOB SEARCH CATEGORY CUNY Job Posting: Managerial/Professional EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 31329 Location Central Office

Vacancy #: WF250232 Apply by: January 27, 2026 Title: Administrative Assistant 2 Salary: $59,787 Grade: CSEA SG-15 Hours: Academic Year 8:00am-4:00pm (Summers 8:00am-4:00pm) ½ hour lunch AY; ½ hour lunch Summer Duration: Contingent Permanent Requirements: COMPETITIVE MINIMUM QUALIFICATIONS: Candidates must have a reachable score on the University at Albany Administrative Assistant 2 Exam List OR Be a current NYS employee and have a current permanent appointment with 1 year of service as an Administrative Assistant 2, or in a title eligible to transfer to Administrative Assistant 2 OR Be a former NYS employee eligible for reinstatement to the title of Administrative Assistant 2 May be filled from a mandatory reemployment list if one is in effect at the time of appointment. Any resumes received that do not meet the above requirements as described will be deemed unqualified. Additional Information: * Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community * Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role * Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the following website for the complete Annual Security Report ("Clery Report"): ********************************** Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at ************** or via email at ***************. THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER Application Instructions: Applicants must submit the below documents through the online application process. Accommodations can be provided to applicants who need assistance applying online. * Classified Employment Application Form * Employment and Experience Form * Optional: Resume and/or cover letter may be uploaded as an additional document. Please note that the application and employment forms must still be completed in their entirety. Note: The required forms are included in the online application process, which will be found after clicking "apply now" See the FAQ for using our online system. Please contact us if you need assistance applying through this website. Returning Applicants - Login to your UAlbany Careers Account to check your completed application.

Qualifications Prior office experience required. Must possess excellent interpersonal and communication skills. Proficiency in Microsoft Word, Excel, and Outlook. Preferred Qualifications Proficiency with Zoom or Microsoft Teams, preferred. Proficiency with Google Docs and Google Sheets.

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. **Job Location (Full Address):** 60 Corporate Woods, Brighton, New York, United States of America, 14623 **Opening:** Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 100923 HR Admin Svc-Leave Admin Work Shift: UR - Day (United States of America) Range: UR URG 106 H Compensation Range: $21.36 - $29.90 _The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._ **Responsibilities:** GENERAL PURPOSE Develops, implements and administers leave programs. May identify and incorporate diversity, equity and inclusion (DEI) in benefits programs. Identifies key issues and patterns from partial/conflicting data. Counsels University staff, faculty, supervisors, and business partners concerning University leave programs. Provides administrative and customer service related to the leave process for all employee types across the University. **JOB RESPONSIBILITIES** + Counsels all levels of faculty and staff including Sr. Leaders, managers, and Human Resource Business Partners as to the University's leave plans and practices, and related problems and possible options. Interprets and communicates leave policies and procedures and advises as to eligibility, alternative options, taxation implications, etc. Discusses personal or other special problems related to leaves and resolves routine and non-routine issues. May research information to assist legal counsel + Produces reports, audits claim, evaluates eligibility and entitlements and considers multiple leave options to determine outcomes. Performs audits comparing vendor systems information, pay check information and time and labor information to ensure payment accuracy. Researches and resolves pay issues. Initiates, implements, and processes remittance payments. + Exercises discretion and independent judgement when identifying claim discrepancies and recommends resolution processes. Directs vendors related to errors discovered and ensures fixes are appropriate per policy and procedure or contracts. + Prepares, processes, and reviews forms for compliance, accuracy, and completion including medical documentation. Determination of how to classify claims (WC- determine OSHA recordable, medical only or loss time or if multiple claims how to address concurrent DBL and WC claims). Monitors, tracks, and maintains data for reporting requirements. Utilizes multiple systems to analyze claims, trends and desired outcomes including HRMS, Vendor Systems, Excel. Provides routine and ad hoc reporting as required. + Oversees vendor performance and services. Participates on weekly vendor calls, identifies issues, directs vendor in the appropriate resolution and escalates severe issues to manager. + Customer Service- performs duties such as but not limited to: Providing timely response to telephone requests, explains disability reporting process to supervisors and employees including T&L in HRMS, follows up with employee/supervisor to secure appropriate documentation, provides assistance with data collection associated with compliance, audits, and general process flows. + Evaluates ongoing the effectiveness of program, reports observations, and makes recommendations for improvements in leave plans, policies and procedures and vendor contracts. Assists with project work such as benchmarking, file reorganization, transitional work assignment documentation. **REQUIREMENTS** + Associates degree and 3 years' experience in Human Resources or related field; or an equivalent combination of education and experience. The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law. Notice: If you are a **Current Employee,** please **log into my URHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward. **Learn. Discover. Heal. Create.** Located in western New York, Rochester is our namesake and our home. One of the world's leading research universities, Rochester has a long tradition of breaking boundaries-always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals. At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.

This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone. A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.). This position is in CUNY's Classified Civil Service. The full specification is available on our web site at ************************************************************************************** **CONTRACT TITLE** CUNY Administrative Assistant **FLSA** Non-exempt **CAMPUS SPECIFIC INFORMATION** ***** OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV OR CUNY ADMINISTRATIVE ASSISTANT ***** New York City College of Technology (City Tech) of the City University of New York (CUNY), a comprehensive college in downtown Brooklyn, invites applications for a CUNY Administrative Assistant in the Mathematics department, which is housed in the School of Arts and Sciences. This position will be in provisional status. Continued employment is contingent upon taking and passing a civil service examination when it is offered by CUNY. The Mathematics Department offers three degree programs: an associate degree program (AS) in Computer Science, a baccalaureate degree program (BS) in Applied Mathematics, and a baccalaureate degree program (BS) in Mathematics Education. In addition to the General Duties, and reporting to the Chair, the Administrative Assistant will: + Serve as department secretary, and provide information to students regarding department, college, and university regulations. + Assist faculty and students with completing forms, locating records, and direct them for further assistance as needed. + Train and supervise student aides. + Assist the Chair to establish task priorities for the department, and help to keep the busy and complex office organized. + Draft routine and complex correspondence for the Chair, help improve and maintain record-keeping systems, and assist with producing statistical reports.With Chair approval, make improvements to Math department forms. + Assist with maintaining budgets, make petty cash purchases, and keep records. + Verify student transcripts, and record grades and grade changes. + Develop new and efficient methods for handling faculty and student files. + Communicate with faculty to maintain lists of required textbooks. + Assist with scheduling special exams for students. + Communicate with the college WebMaster to update information on the department website. + Communicate with staff to collect required paperwork. + Reserve classrooms and equipment as needed by the department faculty. **MINIMUM QUALIFICATIONS** Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period. 1. Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4). Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period. 2. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position. 3. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history. 4. Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other). **OTHER QUALIFICATIONS** *** OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV, OR CUNY ADMINISTRATIVE ASSISTANT *** **COMPENSATION** Level 1A: $56,501 Level 1B: $58,307 Level 1C: $60,440 **BENEFITS** CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. **HOW TO APPLY** To apply, go to ************* access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. **CLOSING DATE** Open until filled with review of resumes to begin on or after 9/1/2025. **JOB SEARCH CATEGORY** CUNY Job Posting: Support Staff **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 30856 Location NYC College of Technology

This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone. A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.). This position is in CUNY's Classified Civil Service. The full specification is available on our web site at ************************************************************************************** CONTRACT TITLE CUNY Administrative Assistant FLSA Non-exempt CAMPUS SPECIFIC INFORMATION * OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV OR CUNY ADMINISTRATIVE ASSISTANT * New York City College of Technology (City Tech) of the City University of New York (CUNY), a comprehensive college in downtown Brooklyn, invites applications for a CUNY Administrative Assistant in the Mathematics department, which is housed in the School of Arts and Sciences. This position will be in provisional status. Continued employment is contingent upon taking and passing a civil service examination when it is offered by CUNY. The Mathematics Department offers three degree programs: an associate degree program (AS) in Computer Science, a baccalaureate degree program (BS) in Applied Mathematics, and a baccalaureate degree program (BS) in Mathematics Education. In addition to the General Duties, and reporting to the Chair, the Administrative Assistant will: + Serve as department secretary, and provide information to students regarding department, college, and university regulations. + Assist faculty and students with completing forms, locating records, and direct them for further assistance as needed. + Train and supervise student aides. + Assist the Chair to establish task priorities for the department, and help to keep the busy and complex office organized. + Draft routine and complex correspondence for the Chair, help improve and maintain record-keeping systems, and assist with producing statistical reports.With Chair approval, make improvements to Math department forms. + Assist with maintaining budgets, make petty cash purchases, and keep records. + Verify student transcripts, and record grades and grade changes. + Develop new and efficient methods for handling faculty and student files. + Communicate with faculty to maintain lists of required textbooks. + Assist with scheduling special exams for students. + Communicate with the college WebMaster to update information on the department website. + Communicate with staff to collect required paperwork. + Reserve classrooms and equipment as needed by the department faculty. MINIMUM QUALIFICATIONS Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period. 1. Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4). Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period. 2. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position. 3. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history. 4. Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other). OTHER QUALIFICATIONS * OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV, OR CUNY ADMINISTRATIVE ASSISTANT * COMPENSATION Level 1A: $56,501 Level 1B: $58,307 Level 1C: $60,440 BENEFITS CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. HOW TO APPLY To apply, go to ************* access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. CLOSING DATE Open until filled with review of resumes to begin on or after 9/1/2025. JOB SEARCH CATEGORY CUNY Job Posting: Support Staff EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 30856 Location NYC College of Technology

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. **Job Location (Full Address):** 601 Elmwood Ave, Rochester, New York, United States of America, 14642 **Opening:** Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 500478 OR Surg Nursing/SMH Work Shift: UR - Day (United States of America) Range: UR URG 106 H Compensation Range: $21.36 - $29.90 _The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._ **Responsibilities:** GENERAL PURPOSE Under the direction of the Director of Nursing Perioperative Serivces provides high-level administrative support of a complex and sensitive nature requiring attention to detail and timelines, and ability to work independently with a high degree of efficiency. With minimum direction and considerable latitude for independent judgment; performs routine and non-routine duties for Perioperative Services requiring sensitivity to the needs and concerns inside and outside the department Is responsible for considerable departmental administrative details and duties requiring extensive experience with policies, procedures and practices of the University. **Responsibilities:** + Proactively and effectively manages the time and calendar of Perioperative Services' leadership. Anticipates the needs of the leadership team. + Schedules meetings and events for the Director of Perioperative Nursing, Assistant Directors and Nurse Managers. + Oversees all arrangements for business meetings and events sponsored by the department by securing onsite/offsite location; presentation materials; IT requirements; catering; reservations, etc. + Schedules Division's shared conference room space. + Manages all daily operations of the office including mail. + Records, maintains, and distributes agendas, obtains information, distributes minutes from the Assistant Director Meeting and Perioperative Nurse Manager Meeting held biweekly; follows up on action items as requested. + Assists with Division communications. + Copying, scanning and faxing. + Assists with developing PowerPoint slide and poster presentations. + Composes routine and ad-hoc correspondence. + Finance Support + Prepares and tracks Capital paperwork, identifies and addresses invoice discrepancies. + Strong knowledge and frequent usage of McKesson Supply Chain Management (PMM) in the processing, receiving, and follow-up of capital purchases for the operating room. + Responsible for Division scanning of all forms and paperwork for electronic filing promptly. + Routes and tracks signature process for personnel forms/salary distribution changes. + Identifies and pursues issues (non-personnel) related to monthly reconciliation, including undocumented expenditures, payment follow-up, etc. Researches, follows up and collects supporting documentation identified as missing through the department's monthly account reconciliations. + Processes expense reports, requests for payments, cataloguing files and documents. + Requests for payment, travel and conference, 312 requisitions, employee expense reimbursements, etc. + Orders supplies, reconciles packing slips, and distributes/stores purchased items, keeping office supplies organized and accessible. + Initiates all procurement orders including University SOLO items. + Monitors department budgets for nursing, and manages paperwork submissions for reimbursement + On-boarding of new faculty and staff in Perioperative Services. + Assists with preparation and orientation of new faculty and staff, including computer and phone set up, building access, keys, etc. as well as acting as the new hire's initial point of contact. + Responsible for locker assignment for all OR staff + Serves as OR Gatekeeper by providing specific OR swipe access, both initiating and deactivating as needed. + Routinely responsible for obtaining swipe reports used to monitor swipe discrepancies. + Grants all Perioperative staff with initial access to scrubs. + Acts as direct liaison between staff and Cintas (scrub vendor) for all matters regarding scrub maintenance + Efficiently resolves scrub discrepancies through internal tracking mechanism and working with Cintas. + Human Resource Management + Assists with HR matters, such as, scheduling interviews and maintaining accurate logs of candidates interviewed and hired. + Verifies and approves time for staff in Perioperative Services. + Maintains time-off calendar. + Processes various HR forms. + Act as Division Ambassador by maintaining an open demeanor and helpful resource to individuals from both within and outside of the Division + Provides cross-coverage for Sterile Processing administrative assistant, which requires the management of the monthly billing as well as other duties. MINIMUM EDUCATION & EXPERIENCE - Associate's degree and 2 years of relevant administrative experience required - Bachelor's degree preferred - Or equivalent combination of education and experience KNOWLEDGE, SKILLS AND ABILITIES - Ability to maintain confidentiality required - Exceptional organizational, time management and administrative skills required - Strong communication skills, both verbal and written required - Strong technical skills, including a high level of proficiency in Microsoft Office required LICENSES AND CERTIFICATIONS The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law. Notice: If you are a **Current Employee,** please **log into my URHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward. **Learn. Discover. Heal. Create.** Located in western New York, Rochester is our namesake and our home. One of the world's leading research universities, Rochester has a long tradition of breaking boundaries-always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals. At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.

About Hofstra Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community. Position Title Part-Time Secretary, Grade B Position Number 897611 Position Category Staff School/Division Hofstra College of Liberal Arts and Sciences-Natural Science Department Full-Time or Part-Time Part-Time Description Reporting to the Department Chair of Biology, the Part-Time Secretary provides clerical office support to the Department Chair and faculty members. At the direction of the Chair, the Part-time Secretary will be responsible for the day-to-day office operations in collaboration with the Senior Executive Secretary. Responsibilities include, but are not limited to: * Provides day-to-day clerical and receptionist support for the Biology department. * Maintains and updates departmental files and student records. * Processes workflows and overrides as directed by the Chair. * Prepares and posts departmental schedule as well as departmental calendars each semester. * Assists faculty in ordering textbooks and other forms as needed. * Assists students with the registration process as needed. * Orders office equipment and supplies, while maintaining general office supply inventory. * May assist with the coordination of applications for prospective faculty. * Submits work orders and key requests to Plant Department as needed. * Distributes incoming mail and packages. * Assists with the supervision of student aides. * Assists with the coordination of events. * May perform other duties not specifically identified above, but which require the same degree of skill and which are normally included within the above job title. Hours: Monday through Friday from 10am to 2pm. Subject to bumping Qualifications * Prior office experience required. * Must possess excellent interpersonal and communication skills. * Proficiency in Microsoft Word, Excel, and Outlook. Preferred Qualifications * Proficiency with Zoom or Microsoft Teams, preferred. * Proficiency with Google Docs and Google Sheets. Special Instructions Deadline Open Until Filled Date Posted 01/12/2026 EEO Statement Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law. Salary/Salary Range $17.49 per hour Additional Information Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions. * Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.

Information Position Availability: Position Title: Seasonal Props Assistant Requisition Number: 0206074584 Location New York City Position Type: Administrative Position Status: Part-Time Department: Drama/Productions Responsibilities: TITLE Seasonal Props Assistant Performance Operations - Theater & Opera College of Performing Arts INTRODUCTORY PARAGRAPH Join The New School At The New School, we redefine the boundaries of education, creativity, and innovation. Founded in 1919 and located in the heart of New York City, we are home to over 9,000 students from over 100 countries, offering more than 135 degree and diploma programs across our renowned colleges, including Parsons School of Design, The New School for Social Research, Eugene Lang college of Liberal Arts, Parsons Paris, and the College of Performing Arts. Our progressive, interdisciplinary approach has earned us recognition as one of the most forward-thinking institutions in the world. POSITION/ROLE OVERVIEW The College of Performing Arts at The New School is seeking a highly qualified Seasonal Props Assistant to join its Performance Operations - Props Department staff. The Props Department is responsible for the creation, alteration, and sourcing of all props for all College of Performing Arts productions. The Seasonal Props Assistant is delegated as needed to oversee crews, provide support to outside designers, and answer time sensitive technical questions when the Props Supervisor is deployed on other projects. This role is intentionally structured to support continuity, departmental leadership, and higher-level technical work throughout the academic year. The Assistant Props Supervisor will routinely be entrusted with independent oversight of projects, advanced fabrication assignments, and decision-making authority that maintains workflow and production quality. The Seasonal Props Assistant is a qualified and organized collaborator who can lead independent projects, and thrive in a dynamic, fast-paced, and highly team-oriented environment. The Seasonal Props Assistant reports to the Props Supervisor. This is an FLSA nonexempt hourly (30 hours per week) seasonal position with a desired start date of mid-January 2026, and an end date of May 22nd, 2026. The New School is an equal opportunity employer. We strongly encourage applications from individuals who are committed to our mission and who seek to work collaboratively with all members of our community. CORE CAPABILITIES, PRIMARY DUTIES, AND RESPONSIBILITIES * Act as lead artisan on show builds, alterations, and execute advanced fabrication tasks independently * Collaborate closely with set designers to fulfill the production's needs * Read all rehearsal reports, and keep up-to-date on all prop related communication * Oversee and mentor Overhire Props Artisans, supervising assigned crew calls, and providing daily task delegation, quality control feedback, and hands-on training in advanced prop construction techniques * Develop familiarity with show scripts, prop lists, and project specific paperwork * Act as an alternate Props representative for production meetings, and as the designated Production representative during tech rehearsals * Collaborate with the Props Supervisor in developing long-term departmental strategies, including storage organization, inventory maintenance, and resource planning to support future seasons * Travel to vendors or storage locations to procure and cart supplies and materials as needed * Additional responsibilities as assigned WORK MODE This position is primarily in-person and is based on campus to support effective in-person collaboration and engagement. Hybrid work arrangements may be considered on a case-by-case basis, depending on the nature of the role and operational needs. Any such arrangement must be discussed and approved in advance by the appropriate division lead or their designee. SALARY RANGE $30.00/hour WHY JOIN US? This is an extraordinary opportunity to work closely with a visionary leader and contribute meaningfully to a forward-thinking institution that's reshaping the future of higher education. You'll be at the nexus of strategy, operations, and innovation in a role that grows with your impact. We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. The New School recognizes and values the benefits of a diverse workforce. SPECIAL INSTRUCTIONS TO APPLICANTS Applicants should submit a resume and cover letter outlining their skills and experience related to this position Minimum Qualifications: * Two years previous experience in theatrical properties required * Excellent written and verbal communication skills * The ability to work productively, graciously, and professionally under strict time and space constraints * Comfortable with power tools and heights * Strong carpentry, sewing, and upholstery skills * Demonstrated ability to lead crews and delegate complex workflows in a professional or educational environment * Experienced or able to learn and develop fluency in The New School's suite of applications including Google Suite, Microsoft Office, Workday, and Adobe Photoshop * Demonstrated commitment to Equity, Inclusion, Social Justice, and the transformative power of the arts and education Preferred Qualifications: * Driver's license and comfort driving a cargo van * Experience in an educational or teaching environment Job Family: New School for Drama Special Instructions to Applicants: Posting Date: 12/18/2025 Closing Date: Open Until Filled Yes

Information Position Availability: Position Title: Temporary APEX Props Assistant Requisition Number: 0206074585 Location New York City Position Type: Administrative Position Status: Part-Time Department: Drama/Productions Responsibilities: TITLE Temporary APEX Props Assistant Performance Operations - Theater & Opera College of Performing Arts INTRODUCTORY PARAGRAPH Join The New School At The New School, we redefine the boundaries of education, creativity, and innovation. Founded in 1919 and located in the heart of New York City, we are home to over 9,000 students from over 100 countries, offering more than 135 degree and diploma programs across our renowned colleges, including Parsons School of Design, The New School for Social Research, Eugene Lang college of Liberal Arts, Parsons Paris, and the College of Performing Arts. Our progressive, interdisciplinary approach has earned us recognition as one of the most forward-thinking institutions in the world. POSITION/ROLE OVERVIEW The College of Performing Arts at The New School is seeking a highly qualified Temporary APEX Props Assistant to assist the Props Department for the duration of the School of Drama's APEX Festival. The APEX Festival features graduating students' self-written and directed theatrical productions as capstone projects for the Master of Fine Arts in Contemporary Theatre and Performance degree program. The Temporary APEX Props Assistant will work closely with the Props Supervisor on builds, alterations, sourcing, and may be delegated to oversee inventory, crew shifts, and provide direct production support as needed. The Temporary APEX Props Assistant acts as the primary point of continuity across all APEX productions, coordinating multi-show prop workflows, and managing cross-departmental communication to ensure consistency of design interpretation, safety standards, and festival-wide prop integration. The ideal candidate is an organized, collaborative professional who can take initiative, manage independent projects, and thrive in a fast-paced, highly team-oriented environment. The Temporary APEX Props Assistant reports to the Props Supervisor. This is an FLSA nonexempt hourly (30 hours per week) temporary position with a desired start date of mid-January 2026, and an end date of March 18th, 2026. CORE CAPABILITIES, PRIMARY DUTIES, AND RESPONSIBILITIES * Serve as the APEX Festival's Props Department point of contact, ensuring alignment of prop needs, schedules, and resource-sharing across all APEX productions * Act as lead artisan on show builds and alterations for the APEX Festival, overseeing overhire props artisans as scheduled * Collaborate closely with set designers to fulfill each APEX production's needs * Read all rehearsal reports, and keep all props-related communication up-to-date * Develop familiarity with show scripts, prop lists, and project specific paperwork * Attend all APEX production meetings * Act as the designated Production representative during tech rehearsals * Oversee APEX Festival-specific logistics including rapid-turnover prop changes between productions, maintaining shared prop spaces, and managing festival-wide prop storage and repurposing strategies * Travel to vendors or storage locations to procure and cart supplies and materials as needed * Assist departmental leadership with tracking project-related spending, supporting the expense reconciliation process as needed * Additional responsibilities as assigned WORK MODE This position is primarily in-person and is based on campus to support effective in-person collaboration and engagement. Hybrid work arrangements may be considered on a case-by-case basis, depending on the nature of the role and operational needs. Any such arrangement must be discussed and approved in advance by the appropriate division lead or their designee. SALARY RANGE $30.00/hour WHY JOIN US? This is an extraordinary opportunity to work closely with a visionary leader and contribute meaningfully to a forward-thinking institution that's reshaping the future of higher education. You'll be at the nexus of strategy, operations, and innovation in a role that grows with your impact. SPECIAL INSTRUCTIONS TO APPLICANTS Applicants should submit both a resume and cover letter outlining their interest, skills, and experience concerning this position. Minimum Qualifications: * Two years previous experience in theatrical properties required * Excellent written and verbal communication skills * The ability to work productively, graciously, and professionally under strict time and space constraints * Comfortable with power tools and heights * Strong carpentry, sewing, and upholstery skills * Experienced or able to learn and develop fluency in The New School's suite of applications including Google Suite, Microsoft Office, Workday, and Adobe Photoshop * Demonstrated managerial or supervisory experience is highly preferred, particularly in a production or arts-focused environment. * Demonstrated commitment to Equity, Inclusion, Social Justice, and the transformative power of the arts and education Preferred Qualifications: * Driver's license and comfort driving a cargo van * Experience in an educational or teaching environment Job Family: New School for Drama Special Instructions to Applicants: Posting Date: 12/18/2025 Closing Date: Open Until Filled Yes