Administrative Assistant jobs at New York Institute of Technology

New York Institute of Technology's six schools and colleges offer undergraduate, graduate, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education founded in 1955, it welcomes nearly 8,000 students worldwide. The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world. More than 112,000 alumni are part of an engaged network of physicians, architects, scientists, engineers, business leaders, digital artists, and healthcare professionals. Together, the university's community of doers, makers, healers, and innovators empowers graduates to change the world, solve 21st-century challenges, and reinvent the future. For more information, visit nyit.edu. New York Institute of Technology's College of Osteopathic Medicine seeks a part-time Assistant or Associate Professor to teach for the Osteopathic Manipulative Medicine (OMM) program located at the Old Westbury campus. Responsibilities Participate in teaching students in the Osteopathic Manipulative Medicine program of NYITCOM at Old Westbury. Support the Department of Osteopathic Manipulative Medicine and its activities to include pre-clinical and clinical teaching. Serving as an instructor/table trainer in the OMM Lab Grading students on OMM practical examinations. Other duties assigned for the department and/or college as the need arises. Qualifications - D.O. or M.D. degree from a COCA or LCME approved school of osteopathic medicine or medicine. - Board Certified or Board Eligible Other Information New York Institute of Technology is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. In compliance with local legislation as well as to provide greater transparency to candidates, the annual base salary range for this position is listed. New York Tech considers factors such as (but not limited to) scope and responsibilities of the position, candidate experience/expertise, education/training, key skills, geographic location, internal peer equity as well as market, organizational considerations and/or applicable collective bargaining agreement when extending an offer. Minimum Salary USD $40,000.00/Yr. Maximum Salary USD $40,000.00/Yr.

* Job Type: Support Staff - Non-Union * Bargaining Unit: * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $42,600-$42,600 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Gaublomme Lab, under the Department of Biological Sciences. creates and applies technologies to study biological cells and the biomolecular interactions that drive their intra- and intercellular signaling. Primary areas of application include immunology, cancer, and neurodegenerative diseases. Under the direction of the principal investigator, the incumbent will provide support for the lab using genomics, proteomics, molecular biology and computational approaches to systematically dissect pathway behavior in mammalian cells. This role is contingent on continuous funding. Responsibilities * Using advanced molecular and cellular methods such as microscopy (spinning disc confocal), cloning, and lentiviral preparations. * Maintain lab stock and provide general lab support as needed. * Manage chemical inventory and safety records. * Assist with the orientation and training of new staff or students on lab procedures and techniques. * Set up experiments for the P.I. and other members of the lab. * Perform related duties & responsibilities as assigned/requested. Minimum Qualifications * Bachelor's degree required in a scientific discipline. * Minimum six months of experience in a research environment. Preferred Qualifications * Experience in, or knowledge of, basic techniques in any of the following fields: molecular biology, cell biology, genomics, engineering, physics, chemistry, or related fields. * Experience with immunofluorescence, microscopy, PCR, cloning, and Python. Other Requirements * Excellent communication, organizational, and interpersonal skills. * Attention to detail, research, critical thinking, analytical, and problem-solving skills. * Ability to maintain high confidentiality and professionalism. * Strong multi-tasking, prioritization, and organization skills. * Work well in an interactive team environment. * Ability to maintain detailed records of experiments and outcomes. * General computer skills and ability to quickly master computer programs, databases, and scientific applications. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35+ * Salary Range: $497,151 - $574,833 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Department of Medicine at Columbia University Vagelos College of Physicians and Surgeons seeks an experienced gastroenterologist to join a new, large multi-specialty medical practice in Westchester White Plains, adjacent to New York City. We are recruiting for the following positions: * Assistant Clinical Gastroenterologist: Mid-career gastroenterologist * Associate Clinical Gastroenterologist: Experienced gastroenterologist These roles offer the opportunity to provide high-quality care to patients in a dynamic and growing practice. Responsibilities Responsibilities: * Deliver exceptional, specialized patient care with consistently excellent outcomes. * Mentor junior colleagues, supporting their professional development and growth. * Contribute to departmental initiatives, including quality improvement and patient safety efforts. * Engage in continuing medical education (CME) and maintain relevant advanced certifications. * Serve as a trusted resource for complex cases and high-acuity patients. * Achieve and maintain high patient satisfaction scores. * Meet or exceed productivity targets. Additional Responsibilities at the Associate Level: * Lead initiatives to improve clinical workflows, patient outcomes, or healthcare delivery systems (e.g., practice-based improvement projects). * Act as a liaison between clinical staff and organizational leadership, ensuring alignment of goals. * Oversee clinical teams or programs, fostering a collaborative and productive work environment. * Mentor peers and junior physicians in clinical care, leadership, and professional development. * Represent the department or institution in professional or public-facing roles. Criteria for Promotion to Associate Level: * Demonstrated leadership roles, such as program director, committee chair, or project lead. * Evidence of sustained clinical excellence and innovation in practice. * Significant contributions to institutional goals through service, leadership, or advocacy. * Strong endorsements from peers, department leaders, and institutional leadership. * Consistently high patient satisfaction scores. * Achievement of or exceeding productivity targets. Minimum Qualifications * Doctor of Medicine (MD) degree * Assistant Level: 0-5 years post-training * Associate Level: 5-10 years post-training * Board certified or eligible in Gastroenterology * Current New York State Medical License * Fellowship training in Gastroenterology Other Requirements * Medical clearance and participation in the medical surveillance program * Successful and ongoing completion of compliance and systems training requirements Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $66,300 - $70,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Administrative Assistant will provide comprehensive administrative support to the Chair's Office and Core Administrative unit of the Department of Medicine. This role entails ensuring that Core Administrative team members have the necessary tools to fulfill their duties. The incumbent will also assist the Chair of Medicine, Vice Chairs of Medicine, Medicine Chief Financial Officer, and other core administration senior leaders in scheduling, coordinating meetings, hosting visitors, and managing general administrative tasks. The ideal candidate will be highly organized, detail-oriented, and possess strong communication skills. Responsibilities * Schedule appointments and create Zoom and webinar meetings for core administration senior leaders. * Assist in coordinating Bi-weekly online Grand Rounds seminars and in-house lectures. * Serve as the front desk point of contact for the Chair's suite, welcoming visitors and addressing inquiries. * Provide hospitality to high-profile visitors, guiding them to meetings and ensuring punctual attendance. * Serve as an assistant for the Chair and Vice Chairs of Medicine in the absence of the Chief of Staff, handling calls, mail, and visitors. * Manage all facilities and IT requests for the offices, mailroom, bathrooms, and conference rooms. * Manage requests for conference room usage and ensure maintenance. * Procure and maintain office supplies using the ARC and Staples systems. * Coordinate new phone orders and relocations using the ServiceNow system. * Supervise and mentor high school students and other volunteers in the Chair's suite. * Arrange travel using the Concur system and process travel and business expense reimbursements. * Coordinate annual interviews for the 3-Year PhD to MD program and evaluation processes. * Perform additional related duties assigned or requested. Minimum Qualifications * Bachelor's degree or equivalent in education and experience * Demonstrated experience providing executive-level administrative support. * Proficiency in scheduling software and video conferencing platforms. * Excellent communication and interpersonal skills. * Strong organizational and multitasking abilities. * Proficiency in office management systems and software (e.g., ServiceNow, Concur). * Ability to maintain confidentiality and professionalism when handling sensitive information. * Working knowledge of Microsoft Office Programs: Word, PowerPoint, and Excel. Preferred Qualifications * Previous experience in healthcare administration Other Requirements * Successful completion of applicable compliance and systems training requirements Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $66,000 - $68,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Department Administrator, our Columbia Doctors Pain Medicine practice is seeking a seasoned professional to increase efficiency and streamline financial procedures. The candidate will be responsible for timely and accurate appointment scheduling for our team of providers and the financial clearance of our customers following office protocols. Responsibilities * Schedule and reschedule as necessary all appointments, utilizes existing tools to facilitate securing the right medical provider, documents patient special needs and accommodations, ensures that patients understand the arrival and check in process, provides patient with all pre-appointment information as needed. * Confirm provider participation status with patient's insurance plan/network. * Encourage patient usage of Columbia Doctors patient portal. * Inform patients of insurance and billing protocols, including ABNs and patient responsibility for non-covered services. Calculate and document patient out of pocket estimates for non-par and non-covered services. * Obtain financial information from patients/referring physicians for scheduled appointments, scan patient information into Epic. * Determine payer referral and authorization requirements using payer portals or telephone and ensure that all insurance information, authorizations, and referrals are in place prior to appointment. * Maintain access to all appropriate payer portals. * Initiates authorization and submits clinical documentation as requested by insurance companies, follow-up with insurers on authorization denials and work with providers to resolve issues, follows through on pre-certifications until final approval is obtained. * Capture Worker's Comp and No-Fault information as it applies and verify that all case information is open and valid. * Update Epic registration, add guarantor notes, and manage assigned patient work queues for missing information. * Greet patients, confirm demographic and insurance information, and arrive patient appointments in Epic. * Collect time of service payments, copayments/deductibles and previous balances following Columbia Doctors cash handling protocols, provide patients with receipts. * Process credit cards, checks and cash payments and post information in Epic. * Responsible for working in-basket messages daily regarding referrals and requests for appointment scheduling. * Review and work the daily Televox report by canceling and rescheduling the patients in Epic. * Assist in maintenance and creation of appointment scheduling templates. * Assist with special projects and tasks. * Interface with billing and coding teams as needed. * Participate in meetings regarding the practice. * Manage faxes, emails, and phone calls. Minimum Qualifications * Bachelor's Degree or equivalent in education and experience * Strong organization, problem-solving, computer and communication skills Preferred Qualifications * Experience with Epic EMR is desirable * Experience working in an academic medical center or physician practice Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Bargaining Unit: * Regular/Temporary: Regular * End Date if Temporary: * Hours Per Week: 35 * Standard Work Schedule: * Building: * Salary Range: $66,300.00 - $68,000.00 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Department of Pediatrics is seeking an Administrative Assistant to join our team in a full-time position to work within the division of Cardiology. Performs diversified clerical duties related to the operational needs of the division, which may include, but are not limited to: typing correspondence, reports, articles; answering telephones, taking messages, scheduling appointments/meetings; maintaining division files, record keeping, patient record filing; taking meeting minutes; processing reimbursement; collecting payments. This role requires strong interpersonal and organizational skills and attention to detail. At CUIMC, we are leaders in teaching, research, and patient care and are proud of the service and support we provide to our community. Columbia University offers a range of benefits to help you, and your dependents stay healthy, build long-term financial security, meet educational and professional goals, and more. Explore your options for Health and Welfare, Employee Assistance, Tuition Programs, and Retirement Benefits. Responsibilities * Provides administrative support to clinicians and performs administrative duties necessary to deliver quality patient care * Schedule appointments for patients. * Acquire insurance referrals and authorizations for procedures and tests ordered by clinician. * May enter orders into the electronic medical record (EMR) system or prepare prescription refill requests on behalf of the clinician for the review and approval by the ordering clinician. * May schedule surgeries/procedures or work in conjunction with Patient Care Coordinator verifying times with patients, preparing charts, pre-admissions and consent forms as necessary. * Assist patients with enrolling in patient portal and completing pre-registration forms and questionnaires. * Manage EPIC In-Basket and Pool to ensure patient care is met in a timely manner. * Manage Outlook Calendar and Amion Schedule. * Participate in revenue cycle and Quality Improvement processes. * Performs related duties & responsibilities as assigned/requested. Minimum Qualifications * Bachelor's degree or equivalent in education and experience required. Preferred Qualifications * Two years of related experience. * Word processing, basic Excel, data entry and other applications as required. * Apply strong interpersonal and empathy skills to help patients and families feel welcomed, acknowledged, and engaged in the patient experience. Apply the same interaction style when communicating with providers and other healthcare workers in the organization. * This role requires strong organizational skills and attention to detail. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Union * Bargaining Unit: Local 2110 * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $54,560-$55,600 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Associate Director at the Institute for Israel and Jewish Studies (IIJS), the Administrative Assistant supports the day-to-day operations of the Institute and ensures the efficient functioning of its administrative activities. IIJS is Columbia University's center for the academic study and discussion of Jewish life, history, and culture, and it has long been a national and international leader in the field. The IIJS is committed to blending rigorous scholarship with cutting-edge teaching and intellectual opportunities. Responsibilities * Process invoices, honoraria, travel reimbursements, and travel advances in a timely manner using Columbia University's finance systems. * Assist with coordinating and scheduling logistics for conferences, lectures, undergraduate programming, and special events, including room reservations, catering coordination, publicity support, audio/visual arrangements, and accommodations and travel arrangements. * Maintain office supply inventory and oversee general office organization. * Oversee front desk operations to promote a collaborative, professional, and welcoming environment. * Assist guests with registration and online attendance for both virtual and in-person events. * Provide routine information regarding University and Institute policies and procedures. * Maintain electronic mailing lists, shared folders, and administrative files. * Duplicate and prepare materials for the Institute as needed. * Provide administrative and clerical support to the Institute for Israel and Jewish Studies. * Engage with faculty, students, staff, and visitors, providing information and directing calls and inquiries appropriately. * Collect, sort, and distribute mail. * Assist with maintaining and updating content on the Institute's website and other web-based platforms. * Support the maintenance of course listings and room assignments each semester. * Perform other related duties as assigned. Minimum Qualifications * High school diploma or equivalent and 2 years of related experience. Preferred Qualifications * Some college preferred. * Familiarity with MailChimp, EventBrite, SquareSpace, ZOOM, and Canva. Other Requirements * Excellent written, verbal, and interpersonal communication skills. * Ability to maintain high confidentiality and professionalism with a client focus. * Strong multi-tasking, prioritization, and organization skills. * Attention to detail, research, critical thinking, analytical, and problem-solving skills. * Self-starter, a fast learner who can work independently under limited supervision. * Work well in an interactive team environment. * Working knowledge of database programs. * Working knowledge of Microsoft Office. * Ability to interpret accounting and purchasing policies. * Capacity to build morale and group commitment to objectives. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Non-Union * Bargaining Unit: * Regular/Temporary: Temporary * End Date if Temporary: One year from hire date. * Hours Per Week: 20 * Salary Range: $25,200-$25,200 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Department of Biological Sciences at Columbia University is hiring a Research Staff Assistant to support the Sella Laboratory. The Sella Lab conducts research that combines mathematical modeling and statistical analyses of genomic data to study questions in population and evolutionary genetics. It is an interdisciplinary and collaborative environment committed to promoting a culture of diversity and inclusion in science. The Research Staff Assistant will report to Dr. William Milligan. The incumbent will use mathematical modeling techniques and analyze comparative genomics data to study mutagenesis in mammals. This is a part-time, temporary role, subject to continuous funding. Responsibilities * Uses high-performance computing to analyze a large comparative genomics dataset. * Assist in designing and developing approaches to investigate mutagenesis with available data. * Assists in the preparation and submission of a manuscript related to the research performed. * Performs related duties & responsibilities as assigned/requested. Minimum Qualifications * A bachelor's degree is required in a scientific discipline. * Minimum one year of experience in a research environment. Preferred Qualifications * Research experience in evolutionary or population genetics. * One or more scientific publications in a field to mutagenesis, evolution, or population genetics. Other Requirements * Excellent written, verbal, and interpersonal communication skills. * Ability to maintain high confidentiality and professionalism. * Strong multi-tasking, prioritization, and organization skills. * Attention to detail, research, critical thinking, analytical and problem-solving skills. * Self-starter, a fast learner who can work independently under limited supervision. * Work well in an interactive team environment. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $105,000 - $120,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Special Assistant to the Dean (SA) manages all aspects of executive support for the Dean of Columbia Law School. Reporting directly to the Dean, and working closely with the Dean's Office team, the SA oversees the planning and management of the Dean's calendar, including on- and off-site meetings and travel. The SA reviews and directs a high volume of correspondence and ensures that tasks are tracked, prioritized, and completed. The SA serves as the primary point of contact on the Dean's behalf, and works closely with the Dean's Office staff-as well as colleagues throughout the Law School and the University-to ensure smooth and efficient operations. Responsibilities * Manages the Dean's highly complex calendar. Schedules appointments and plans travel, exercising sound judgment to assess and prioritize commitments, resolve conflicts, and adapt in response to changing needs. Ensures that the Dean is fully prepared for all meetings, events, and other engagements. Works proactively and engages in long-term planning. Secures space and makes arrangements for technology and facilities support for meetings hosted by the Dean. Books travel for domestic and international business trips, and creates necessary itineraries. Ensures that all arrangements are confirmed and accurate. Interacts with the Dean's guests and contacts in a welcoming and professional manner. * Reviews and tracks all incoming communications, including many that pertain to highly sensitive and/or confidential topics, and uses independent judgment to assess their substance and next steps. Identifies priority communications for the Dean's review; makes recommendations to the Dean for directing inquiries and delegating to senior administrators as appropriate. Drafts email messages, responses, and other correspondence on the Dean's behalf-with grammatical precision and accuracy in tone and style-as directed by the Dean. Keeps close track of tasks and projects, and follows up to ensure that tasks and threads of conversation are brought to an appropriate resolution in a timely manner. * Maintains a coherent database of files, including the Dean's contacts, speeches, remarks, and other relevant information. Answers the Dean's Office phone and reviews messages received in the Dean's Office email inbox in the absence of the Executive Assistant/Office Manager. * Assumes additional responsibilities as needed, including planning and executing certain events that the Dean may host, supporting University-level administrative work in which the Dean may be involved, performing research and/or liaising with the Library to facilitate the Dean's scholarly work, compiling reports or other information to aid in the Dean's decision making, and providing assistance on a variety of personal matters for the Dean. * Prepares materials and coordinates the Dean's schedule as it relates to courses the Dean may teach. This also includes maintaining the Dean's course web page, as well as updating any relevant information on other web pages that relate to her teaching or administrative duties. Minimum Qualifications * Bachelor's degree. A graduate degree, or time spent in a graduate program, is preferred. * Four to six years of direct work experience in an academic, government/non-profit, law firm, or corporate environment, providing high-level administrative support to one or more executives. * Experience working with highly sensitive and confidential matters. * Prior work in a complex, multi-layered, fast-paced, multi-stakeholder environment is especially desirable. * Exceptional written communication skills, including the ability to consistently draft correspondence free of spelling or grammatical errors. * Must be able to type quickly and transpose verbal direction into clear action items and cogent written correspondence. * Experience with editing and proofreading is a plus. * Comprehensive knowledge of Gmail, Google Workspace (Docs, Sheets, Slides), Word, PowerPoint, Excel, Zoom, and other similar applications, and the ability to learn new technology quickly. * Demonstrated ability to manage multiple competing responsibilities at once, be poised under pressure, exercise judgment in prioritizing tasks, and remain calm and focused when faced with urgent issues that may arise. * Superior organizational skills and a commitment to accuracy, organization, and detail orientation. * Ability to work irregular hours, including evenings and weekends, on occasion. * Impeccable judgment and discretion. Articulate, respectful, welcoming, professional, and collegial in an office setting. * Strong interpersonal skills, including the ability to exercise tact and diplomacy, while also being firm and confident. Must have a solution-oriented approach to conflicts. * Commitment to strong performance, high standards of accountability, and openness to feedback. * Commitment to the mission of the Law School, including working with diverse constituencies and fostering an inclusive work environment. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community. is available only to enrolled American University students. Important guidance for current American University employees: American University current employees, including those employed in student positions, must apply through their employee Workday account. If you are a current employee at American University, please log into your employee Workday account and select the Find Jobs report which will take you to our internal career listings. Applying outside of your employee Workday account may cause delays in a hire process. Department: College of Arts & Sciences Time Type: Part time FLSA Status: Non-Exempt Job Description: Summary: The Events & Administrative Assistant will work closely with the Director of Strategic Initiatives and Special Projects within the College of Arts and Sciences to coordinate and facilitate the setup and event logistics for CAS events at various locations on campus. The Events & Administrative Assistant will be cross-trained to assist with other administrative duties within the CAS Dean's Office as and when required. The Assistant is expected to act professionally as a CAS Special Events Office representative. Essential Functions: * Must be dependable, organized, and skilled with the Microsoft Office suite. * Assist with responding to emails, coordinating event logistics, assisting with set up and breakdown, maintaining registration list, creating event webpage, and/or running technology for virtual events. * As applicable, assist with marketing campaigns and website maintenance. * Other duties as determined by the CAS Dean's Office. Position Type/Expected Hours of Work: * Part-time. * 5 - 10 hours per week. * Remote work flexibility, based upon need. Salary Range: * $17.95 per hour. Required Education and Experience: * Ability to maintain a high level of confidentiality. * Excellent organizational and communication skills. * Ability to work in a team and multicultural environments. * Positive and able to handle multiple tasks simultaneously. * Strong sense of initiative, maturity, and a high level of attention to detail. * Should be able to prioritize and work well as a team member. * Quality customer service and interpersonal skills. * Comfortable moving event tables/chairs/equipment and able to lift 25 pounds. Preferred Education and Experience: * Event planning knowledge and experience. * Experience using Outlook and Microsoft Office. * Prior office experience is helpful. Additional Eligibility Qualifications: * Position may require occasional evening, in-person, or virtual event attendance. * Open to all undergraduate students with a Federal Work Study Award who are enrolled in an American University degree program for the 2025-2026 academic year. Other Details * This position is available only to enrolled American University students. * Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. * American University is an E-Verify employer. * Visit **************************** for additional information about American University employment and benefits. Current American University Employees American University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings. Contact Us For more information or assistance with the American University careers site, email ************************. American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual's genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

About Hofstra Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community. Position Title Administrative Assistant to the Vice President for Administration and Chief of Staff Position Number 899703 Position Category Administration School/Division Office of the President (division) Department Office of the President Full-Time or Part-Time Full-Time Description Reporting to the Vice President for Administration and Chief of Staff, the Administrative Assistant provides high-level administrative, logistical, and organizational support to the Vice President and to the Office of the President. The Administrative Assistant plays a key role in facilitating communication, coordinating Board of Trustees meetings and materials, and assisting with projects and events that advance Hofstra University's strategic priorities. This position requires exceptional attention to detail, professionalism, and the ability to manage multiple complex tasks in a fast-paced environment. The Administrative Assistant interacts regularly with trustees, senior administrators, faculty, staff, and external partners and must demonstrate discretion, proven ability to handle confidential information, sound judgment, and a high level of customer service. Responsibilities include, but are not limited to: Administrative Support for the Vice President for Administration and Chief of Staff * Provides direct administrative and logistical support to the Vice President for Administration and Planning and Chief of Staff, including managing the calendar, travel, correspondence, and meeting coordination. * Coordinates preparation, logistics and organization of materials for all meetings of the Board of Trustees and its committees, including scheduling, record keeping, and distribution of electronic and printed materials, ensuring timely delivery of materials and adherence to confidentiality and governance standards. * Assists in the preparation of briefings, reports, presentations, and communications. * Coordinates follow-up on initiatives, action items, and communications on behalf of the Vice President. * Maintains organized systems for managing confidential information and departmental records. * Assists with special projects and initiatives as assigned by the Vice President or the President. Office of the President Support * Provides high level customer service as front line reception in the Office of the President * Works collaboratively with staff in the Office of the President to support day-to-day operations. * Partners with other administrative assistants in the President's Office to ensure seamless coverage and coordination of schedules, travel and reimbursements, correspondence, and special projects. * Provides logistical and event support for University-wide and presidential events, including Commencement, Board functions, and campus celebrations. * Maintains effective communication and collaboration with administrative units across the University. Other Responsibilities * Performs related duties as assigned. Qualifications * Bachelor's degree required. * Minimum of three years of progressively responsible administrative experience, preferably in higher education. * Exceptional organizational and project management skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment. * Excellent written and verbal communication skills. * Demonstrated ability to handle sensitive and confidential information with discretion and professionalism. * Strong interpersonal skills and the ability to work effectively with diverse constituencies including trustees, administrators, faculty, and staff. * Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with new technologies and platforms. * Ability to work occasional evenings or weekends to support Board meetings and university events. Preferred Qualifications * Experience working in a senior administrative or executive office environment. * Prior experience supporting a governing board or executive leadership team. Special Instructions Deadline Open Until Filled Date Posted 10/24/2025 EEO Statement Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law. Salary/Salary Range $75,000 - $80,000 Additional Information Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions. * Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.

Qualifications Bachelor's degree required. Minimum of three years of progressively responsible administrative experience, preferably in higher education. Exceptional organizational and project management skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment. Excellent written and verbal communication skills. Demonstrated ability to handle sensitive and confidential information with discretion and professionalism. Strong interpersonal skills and the ability to work effectively with diverse constituencies including trustees, administrators, faculty, and staff. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with new technologies and platforms. Ability to work occasional evenings or weekends to support Board meetings and university events. Preferred Qualifications Experience working in a senior administrative or executive office environment. Prior experience supporting a governing board or executive leadership team.

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. **Job Location (Full Address):** 601 Elmwood Ave, Rochester, New York, United States of America, 14642 **Opening:** Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 910081 General Pediatrics Work Shift: UR - Day (United States of America) Range: UR URG 108 H Compensation Range: $24.91 - $34.87 _The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._ **Responsibilities:** GENERAL SUMMARY The Staff Administrator I supports the Division of General Pediatrics by coordinating personnel, operational, and divisional activities that contribute to overall divisional effectiveness. This role works under moderate supervision, reports to the Finance and Research Manager, exercises independent judgment while seeking guidance from senior colleagues as needed. The Administrator applies policies and procedures to staffing, facilities, and operational processes, making minor improvements to enhance team performance. The position communicates with faculty, staff, and external partners to explain and interpret divisional procedures, and may provide guidance or training to entry-level staff. Responsibilities include managing scheduling and key initiatives for the Division Chief and Director of Clinical Services, coordinating meetings and events, and supporting projects of smaller scope or complexity. Through these activities, the role has an indirect but meaningful impact on divisional outcomes and serves as a resource for colleagues within the department. **ESSENTIAL FUNCTIONS** **Coordinates and supports divisional personnel and HR operations under moderate supervision, exercising discretion and independent judgment on a range of staffing and compliance activities.** This includes managing recruitment, onboarding, career progression, and off-boarding processes for staff and faculty, while providing guidance to managers and colleagues on established policies and practices. + Collaborates with the Director of Community Pediatrics to coordinate faculty appointments, reappointments, and promotions by preparing required documentation and ensuring compliance with departmental and University standards. + Coordinates the job posting and hiring process for staff and student positions, working with hiring managers to develop job descriptions, obtain approvals, and facilitate applicant review and interview coordination. Provides guidance to managers on onboarding activities, including space and equipment allocation, in alignment with divisional policies. + Interprets University HR policies and regulations and contributes to the development of divisional procedures and workflows to address operational needs. Explains and interprets policy matters to staff and managers, serving as a resource on leave administration, employee resources, and related matters. + Coordinates division-wide communications regarding staffing updates, training requirements, and performance review cycles, ensuring timelines and standards are met. + Directs onboarding and offboarding processes by securing system access, conducting checklist activities, and coordinating exit interviews. + Serves as the divisional timekeeping lead, providing guidance and support to ensure accurate and timely entry of hours worked, in compliance with University policy and UKG systems. **Supports and contributes to the division's administrative structure and operational workflows, applying established policies and practices to ensure consistency and efficiency across the division.** Works under moderate supervision on moderately complex assignments, exercising discretion and independent judgment while coordinating day-to-day operations. + Engages with University departments and functional groups to stay current on policies and procedures, interpreting and communicating key information to divisional faculty and staff. Assists with the development and adjustment of divisional SOPs to reflect institutional standards. + Coordinates and helps manage agendas for divisional meetings (faculty and staff), preparing and presenting administrative updates as needed. + Oversees routine updates to the Division communication channels, ensuring information remains accurate, accessible, and aligned with divisional communications. + Tracks and monitors faculty budgets for professional, travel, and licensing allowances, collaborating with the Finance and Research Manager to confirm compliance with University and departmental policies. + Coordinates travel logistics for faculty and staff-including conference registration, poster preparation, lodging, and transportation-while providing clear explanations of reimbursement processes and policy expectations. Ensures expenses are appropriately allocated with guidance from the Finance and Research Manager. **Coordinates and supports divisional facilities, information systems, and asset management activities to ensure effective day-to-day operations.** Works under moderate supervision on moderately complex assignments, applying established practices to maintain divisional spaces, systems, and inventories. + Coordinates personnel move, requests repairs, and ensures workspaces have appropriate telecommunication and IT access. + Serves as the UR Space and Equipment Administrator, maintaining accurate records of space occupancy and equipment allocation, and updating systems in collaboration with central offices. Contributes to planning for equipment renewal or replacement to meet safety and functional requirements and supports internal and external audits related to divisional equipment. + Partners with Space Planning and University Facilities to coordinate inter-divisional moves and updates to building directories and records. + Maintains divisional inventory of office supplies, establishes reorder levels, and processes procurement requests, identifying appropriate funding sources for shared or program-specific needs. **Serves as Academic General Pediatric Fellowship Coordinator.** Provides high level administrative support to the fellowship program, program directors and fellows; coordinates recruitment, job posting, onboarding, seminar scheduling, compliance and day-to-day operations. + Serve as primary contact for fellows and prospective candidates, maintain comprehensive records of fellowship appointment documentation and evaluations. + Maintain fellowship website, coordinate advertising initiatives, assist with onboarding activities, credentialing and licensure requirements. + Support program faculty in planning and delivery of educational activities, including seminars and scheduling of speakers. + Ensure fellowship sponsor guidelines related to personnel appointment and reporting requirements are met and maintained in the Electronic Handbook (EHB) system. **Provides guidance and oversight to the Division Secretary, supporting day-to-day administrative functions and contributing to the development of skills and performance.** Works under moderate supervision while exercising discretion and independent judgment in delegating tasks and reviewing work for accuracy and timeliness. + Trains the Division Secretary in divisional processes and procedures, ensuring consistency with University and departmental standards. Delegates tasks in support of broader divisional initiatives, setting clear expectations and timelines. + Provides daily direction, conducts performance evaluations, and oversees timekeeping processes for the Secretary, ensuring alignment with University policies and deadlines. **Other duties as assigned** **MINIMUM EDUCATION & EXPERIENCE** + Bachelor's Degree. Required + 2 years relevant experience. Required **KNOWLEDGE, SKILLS AND ABILITIES** + Ability to work in fast paced environment, prioritize tasks based on competing deadlines. Required + Ability to communicate effectively in written and verbal correspondence. Required + Advanced administrative and software skills, including Microsoft Office (specifically Outlook, Word and Excel). Preferred + Ability to independently problem solve and identify creative solutions to complex problems. Required The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law. Notice: If you are a **Current Employee,** please **log into my URHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward. **Learn. Discover. Heal. Create.** Located in western New York, Rochester is our namesake and our home. One of the world's leading research universities, Rochester has a long tradition of breaking boundaries-always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals. At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.

This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone. A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.). This position is in CUNY's Classified Civil Service. The full specification is available on our web site at ************************************************************************************** **CONTRACT TITLE** CUNY Administrative Assistant **FLSA** Non-exempt **CAMPUS SPECIFIC INFORMATION** ***** OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV OR CUNY ADMINISTRATIVE ASSISTANT ***** New York City College of Technology (City Tech) of the City University of New York (CUNY), a comprehensive college in downtown Brooklyn, invites applications for a CUNY Administrative Assistant in the Mathematics department, which is housed in the School of Arts and Sciences. This position will be in provisional status. Continued employment is contingent upon taking and passing a civil service examination when it is offered by CUNY. The Mathematics Department offers three degree programs: an associate degree program (AS) in Computer Science, a baccalaureate degree program (BS) in Applied Mathematics, and a baccalaureate degree program (BS) in Mathematics Education. In addition to the General Duties, and reporting to the Chair, the Administrative Assistant will: + Serve as department secretary, and provide information to students regarding department, college, and university regulations. + Assist faculty and students with completing forms, locating records, and direct them for further assistance as needed. + Train and supervise student aides. + Assist the Chair to establish task priorities for the department, and help to keep the busy and complex office organized. + Draft routine and complex correspondence for the Chair, help improve and maintain record-keeping systems, and assist with producing statistical reports.With Chair approval, make improvements to Math department forms. + Assist with maintaining budgets, make petty cash purchases, and keep records. + Verify student transcripts, and record grades and grade changes. + Develop new and efficient methods for handling faculty and student files. + Communicate with faculty to maintain lists of required textbooks. + Assist with scheduling special exams for students. + Communicate with the college WebMaster to update information on the department website. + Communicate with staff to collect required paperwork. + Reserve classrooms and equipment as needed by the department faculty. **MINIMUM QUALIFICATIONS** Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period. 1. Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4). Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period. 2. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position. 3. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history. 4. Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other). **OTHER QUALIFICATIONS** *** OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV, OR CUNY ADMINISTRATIVE ASSISTANT *** **COMPENSATION** Level 1A: $56,501 Level 1B: $58,307 Level 1C: $60,440 **BENEFITS** CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. **HOW TO APPLY** To apply, go to ************* access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. **CLOSING DATE** Open until filled with review of resumes to begin on or after 9/1/2025. **JOB SEARCH CATEGORY** CUNY Job Posting: Support Staff **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 30856 Location NYC College of Technology

This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone. A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.). This position is in CUNY's Classified Civil Service. The full specification is available on our web site at ************************************************************************************** CONTRACT TITLE CUNY Administrative Assistant FLSA Non-exempt CAMPUS SPECIFIC INFORMATION * OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV OR CUNY ADMINISTRATIVE ASSISTANT * New York City College of Technology (City Tech) of the City University of New York (CUNY), a comprehensive college in downtown Brooklyn, invites applications for a CUNY Administrative Assistant in the Mathematics department, which is housed in the School of Arts and Sciences. This position will be in provisional status. Continued employment is contingent upon taking and passing a civil service examination when it is offered by CUNY. The Mathematics Department offers three degree programs: an associate degree program (AS) in Computer Science, a baccalaureate degree program (BS) in Applied Mathematics, and a baccalaureate degree program (BS) in Mathematics Education. In addition to the General Duties, and reporting to the Chair, the Administrative Assistant will: + Serve as department secretary, and provide information to students regarding department, college, and university regulations. + Assist faculty and students with completing forms, locating records, and direct them for further assistance as needed. + Train and supervise student aides. + Assist the Chair to establish task priorities for the department, and help to keep the busy and complex office organized. + Draft routine and complex correspondence for the Chair, help improve and maintain record-keeping systems, and assist with producing statistical reports.With Chair approval, make improvements to Math department forms. + Assist with maintaining budgets, make petty cash purchases, and keep records. + Verify student transcripts, and record grades and grade changes. + Develop new and efficient methods for handling faculty and student files. + Communicate with faculty to maintain lists of required textbooks. + Assist with scheduling special exams for students. + Communicate with the college WebMaster to update information on the department website. + Communicate with staff to collect required paperwork. + Reserve classrooms and equipment as needed by the department faculty. MINIMUM QUALIFICATIONS Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period. 1. Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4). Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period. 2. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position. 3. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history. 4. Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other). OTHER QUALIFICATIONS * OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV, OR CUNY ADMINISTRATIVE ASSISTANT * COMPENSATION Level 1A: $56,501 Level 1B: $58,307 Level 1C: $60,440 BENEFITS CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. HOW TO APPLY To apply, go to ************* access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. CLOSING DATE Open until filled with review of resumes to begin on or after 9/1/2025. JOB SEARCH CATEGORY CUNY Job Posting: Support Staff EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 30856 Location NYC College of Technology

St. John's, established in 1870, has two New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University's outstanding academics, diverse student body, dynamic internship, and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John's University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations. A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John's is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. Our graduates will excel in the competencies and values needed for leadership and service in a rapidly evolving world. Job Title: Office Assistant Reports to: Director - Ellen Thrower Center for Apprenticeship and Career Services Campus: Queens, Manhattan Job Summary: This position serves as communication point person providing administrative support to the Ellen Thrower Center for Apprenticeship and Career Services at the Greenberg School of Risk Management, as well as the Tobin College of Business Suite, on the Manhattan Campus. This very visible position requires interaction (in person, on the phone, and via email) with a wide range of University colleagues, employers, students, and alumni. The Office Assistant supports all administrative functions to achieve the strategic goals of the Thrower Center and specified duties assisting the Chairperson of the Greenberg School Academic Department. Essential Functions: Provide administrative support for the Director and Assistant Director of the Thrower Center for all Center activities, projects, programs, reports and events. Serve as primary staff member in Reception for Greenberg School/Tobin College offices at the Manhattan Campus. Field inquiry calls and emails related to the Career Center, academic programs, and general matters. Field inquiries and provide phone support for TCB academic advisors and graduate admission function when needed. Provide oversight and technical support for the Center's database management system - tracking student, employer, and placement information for division. Conduct data entry of jobs, resume referrals, student placements and notification of resumes sent. Utilize Banner student information system for data retrieval, creation of Greenberg student reports, cross referencing database, etc. Update and maintain employer contact lists, internship and full-time placement data. Coordinate, schedule and participate in all functions of the Center including special events, career fairs, email campaigns, presentations, on campus interviewing sessions and career related events & workshops. Work closely with Conference Services offices on both the Manhattan and Queens campuses. Responsible for organization of calendar of events and logistics (room reservations, ordering food, registration, invitations, flyers, etc.) Provide information to employers and students regarding job opportunities, application processes, etc. Design/develop marketing and promotional material, flyers, presentations, calendar of events and resource materials. Work with Coordinator of Scholarship and Enrollment Programs to review scholarship letters in support of the execution of student offers. Supervise Graduate Assistant and any student employees in the execution of assigned tasks. Coordinate with Human Resources the hiring of student workers and Graduate Assistant contracts as called upon, working with Coordinator of Scholarship and Enrollment Programs. Prepare schedules and approve time sheets as necessary. Process, maintain and track expenses, purchase orders and check requisitions for services related to the Center; order and maintain supplies. Prepare travel and expense vouchers. Arrange transportation as necessary for staff, students or presenters. Participate in all aspects and functions of the School as requested - to include special events and projects as identified by the Director in the interest of objectives of the Greenberg School's strategic plans, and in support of fellow Division personnel. Assist in developing and executing outreach and communication in support of alumni relations. Perform other duties as assigned. In support of Greenberg School Faculty Chairperson: Compile academic department records, including research for reports and website, course enrollments and teacher reviews. Assist with administrative details related to international student exchange programs. Assist with delivery of research conferences. Competencies Successful candidates must be self-motivated and self-directed, demonstrate strong written and verbal communication skills, evidence of strong interpersonal and listening skills, ability to work well with others at various levels and capable use of Microsoft Office suite, Outlook and Internet, student information systems and database programs. Knowledge of Banner student information systems is desired. Role demands excellent organizational, planning and time management skills, along with strong customer service focus and ability to work in a culturally diverse environment. Flexibility and ability to manage multiple processes and projects are key. Supervisory Responsibility Oversight for Graduate Assistant and any student employees assigned to the Center. Work Environment This position operates in a professional office environment and supports meetings and presentations, primarily on campus in Manhattan. This position requires use of standard office equipment such as personal computers, printers, etc. This position utilizes telephone and web based meeting platforms regularly to engage with students and industry contacts. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; move about; sit; to carry work and use computer and its controls; and communicate. Environmental Conditions This role is typically conducted in classroom or office environments of the University. Position Type/Expected Hours of Work This position is full-time with expected hours typically to be conducted Monday through Friday, 9:30 a.m. to 5:30 p.m. The work modality designation for this position is fully on-campus. Travel Travel, aside from commutation, is rarely expected for this position. Required Education and Experience: • H.S. Diploma is required • An expressed desire to work with college students Preferred Education and Experience: • 2-3 years related experience strongly preferred Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice. In compliance with NYC's Pay Transparency Act, the hourly salary range for this position is $48,,700 - $54,200. St. John's University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer. *Important Note- St. John's is NOT an E-Verify Employer St. John's offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John's performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events Any offer of employment is subject to receipt by St. John's University of satisfactory references, verification of employment and education. St. John's University is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.

Vacancy #: WF240370 and WF250063 Apply by: December 16, 2025 Title: Plant Utilities Assistant (NY HELPS) Salary: $42,641 Grade: SG-9 (CSEA) Hours: WF240370: 11pm-7am Sun-Thurs (pass days Fri / Sat) - training to be completed M-F 7am-3pm (Downtown) WF250063: 3pm-11:30pm Mon-Fri (pass days Sat / Sun) - training to be completed M-F 7am-3pm (Uptown) Duration: Contingent Permanent Requirements: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS): Either 1. Graduate of heating, HVAC, ventilation, air conditioning, and refrigeration apprenticeship program from the U.S. Air Force; Or 2. Must have been an enlisted machinery technician (MK) with the U.S. Coast Guard OR possession of a certificate as a Marine Engineer issued by the U.S. Coast Guard; Or 3. Must have been an enlisted power generation equipment repairer with the U.S. Army; Or 4. Must have been an enlisted gas turbine systems technician, submarine nuclear propulsion plant operator reactor control, utilities man, machinist mate, or engineman with the U.S. Navy; Or 5. Must have a Merchant Mariner's Document (MMD) and have been a qualified member of the engine department (QMED) as an oiler, fireman/water tender, refrigerating engineer or engineman with the U.S. Merchant Marine; Or 6. Completion of a New York State Department of Labor registered apprenticeship program for stationary engineers, plant maintenance (plumber/steamfitter), HVAC Mechanic or plant maintenance (refrigeration/AC) (See Note #1); Or 7. Possession of a High-Pressure Boiler Operating Engineer License or Stationary Engineer License; Or 8. A bachelor's degree in Facilities Engineering, Mechanical Engineering, Electrical Engineering, or Marine Engineering; Or 9. An associate's degree in HVAC; Or 10. One year of full-time hands on experience in the maintenance and operation of commercial, industrial, institutional facility, computer applications of digital energy platforms and building analytics and/or performing diagnosis, repair of HVAC systems or boilers or auxiliary equipment; Or 11. One year of full-time hands on experience in a residential setting performing diagnosis, operation, maintenance repair of HVAC systems or boilers or auxiliary equipment; Or 12. Completion of an HVAC certificate or diploma from a BOCES program (440 hours) OR completion of an approved certificate in HVAC, electrical, refrigeration, boiler operations and maintenance, or plumbing from an accredited technical school or technology college (See Note #2); Note #1: Information regarding qualifying New York State Department of Labor recognized apprenticeship programs can be found here: ************************************************* Note # 2: Certification programs must be accredited by the Accrediting Commission of Career Schools and Colleges (ACCSC) or recognized by the New York State Education Department Bureau of Proprietary School Supervision (BPSS). Information on ACCSC accredited programs can be found here: ********************* [(External Link)] . Information on BPSS recognized proprietary schools can be found here: *************************************************************************** COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS): Candidates must have a reachable score on the University at Albany Plant Utilities Assistant Exam List OR Be a current NYS employee and have a current permanent appointment with 1 year of service as a Plant Utilities Assistant, or in a title eligible to transfer to Plant Utilities Assistant OR Be a former NYS employee eligible for reinstatement to the title of Plant Utilities Assistant May be filled from a mandatory reemployment list if one is in effect at the time of appointment. Any applications received that do not meet the above requirements as described will be deemed unqualified. PREFERRED QUALIFICATIONS: Operational needs: Valid NYS Driver's License required Candidates are expected to be qualified to use negative pressure respirators Additional Information: The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link ********************************** Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Office of Employee Relations at ************** or via email at ***************. THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER Application Instructions: Applicants must submit the below documents through the online application process. Accommodations can be provided to applicants who need assistance applying online. * Classified Employment Application Form * Employment and Experience Form * Optional: Resume and/or cover letter may be uploaded as an additional document. Please note that the application and employment forms must still be completed in their entirety. Note: The required forms are included in the online application process, which will be found after clicking "apply now" See the FAQ for using our online system. Please contact us if you need assistance applying through this website. Returning Applicants - Login to your UAlbany Careers Account to check your completed application.

St. John's, established in 1870, has two New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University's outstanding academics, diverse student body, dynamic internship, and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John's University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations. A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John's is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. Our graduates will excel in the competencies and values needed for leadership and service in a rapidly evolving world. Clinic Office Assistant-Temp Center for Psychological Services Job Description: The Center for Psychological Services is the primary training site for the psychology graduate programs in Clinical and School Psychology at St. John's University. The primary responsibilities of this position will include overseeing the reception features of the front desk area at the Center for Psychological Services, a fully functional mental health clinic. This role is complex and requires meticulous thought, organization, planning, problem-solving, and attention to detail. The clinical office assistant is responsible for providing courteous service to clients, student-therapists, faculty, and University administrators and must handle front desk functions efficiently. This includes overseeing all undergraduate student workers who provide front desk support. Evening hours and schedule flexibility are required. Responsibilities: · Oversee the efficient running of the front desk/Center functions · Register clients at the time of appointment, collect fees, and issue receipts; notify therapists of client arrival · Schedule and track all client appointments using the Center's electronic record system · Process mailings of clinical information · Distribute, track, and monitor all testing kits · Classify, index, and oversee the maintenance of client records · Maintain office equipment · Track accounts payable and accounts receivable (as needed) · Maintain the Center calendar and schedules · Liaise with other University staff for the optimal functioning of the Center · Oversee and troubleshoot physical plant concerns · Monitor and replenish inventory of office supplies and center needs · Supervise undergraduate student workers (depending on qualifications) · Maintain standard operating procedures in compliance with Center, University, State, and Federal regulations · Perform other duties as assigned Qualifications: · Associates degree+ preferred. · 3 years+ experience in a medical/mental health office is necessary · Knowledge of HIPAA practices required · Excellent communication skills (written and verbal) · Must be accurate, organized, and detail-oriented · Excellent problem-solving and planning skills · Discretion and tact in handling confidential information · Proficient in Microsoft Excel, Word, and Outlook In compliance with NYC's Pay Transparency Act, the hourly salary for this position is $25. St. John's University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer. *Important Note- St. John's is NOT an E-Verify Employer Any offer of employment is subject to receipt by St. John's University of satisfactory references, verification of employment and education. St. John's University is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.

Information Position Availability: Position Title: Federal Work Study Student Assistant - Student Health Services Requisition Number: 0406073743 Location New York City Position Type: Student Department: Stdnt Srvcs/Enrollment Ops Responsibilities: We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. The New School recognizes and values the benefits of a diverse workforce. * Work on a project-driven basis for all areas of Student Health Services, including Counseling, Insurance, Medical, and Wellness * Organize and restock office materials and pamphlets in the waiting area * Restock, organize and take inventory of office supplies * Pick up SHS mail and packages from the mailroom * Perform general office duties such as shredding, copying, organizing storage closets * Update community resource lists for use by the Medical and Counseling Services * Organize and prepare wellness kits and materials * Other projects as assigned: i.e. water plants, take out the compost On-Campus Position - Employees in this position are expected to work on-campus during regularly scheduled work hours due to the nature of the work being that which is not feasible, or not in the best interest of the organization, to be performed remotely. Hourly Rate: $21 Minimum Qualifications: * Ability to adhere to strict confidentiality in all SHS matters * Ability to multitask and be flexible with job assignments * Strong computer skills - particularly with Microsoft Word, Microsoft Excel * Excellent organizational and customer service skills Preferred Qualifications: Job Family: Student Health Services Posting Date: 09/12/2025 Closing Date: Open Until Filled No