Administrative Assistant jobs at Norfolk Redevelopment and Housing Authority - 107 jobs

Team: DCSA Administrative Services Travel: Local travel within 50 miles of RKB, Quantico, VA, will be required periodically (no more than twice per quarter) during performance to support alternate site visits Anticipated Period of Performance: TBD 1 year + 4 option years Number of Vacancies: 1 POSITION NOT YET FUNDED. SOLICITING RESUMES FROM INTERESTED CANDIDATES FOR ANTICIPATED CONTRACT AWARD. Background: Navanti is seeking an Executive Administrative Assistant to provide high-level administrative support to senior leadership at the Defense Counterintelligence and Security Agency (DCSA). This key position will oversee front office operations, support strategic planning efforts, and ensure the smooth execution of critical administrative tasks. The role requires managing complex schedules, coordinating events, and preparing communications on behalf of senior leaders. The ideal candidate will have experience in an executive assistant capacity, possess strong organizational skills, and excel at multitasking in a fast-paced environment. Responsibilities: Executive Support and Strategic Planning Support senior leadership and by overseeing daily operations of the front office. Plan and execute conferences and events, including retirements, promotions, training, orientations, and offsite meetings. Provide advice and recommendations to the Director, Deputy Director, and Chief of Staff on staff actions, events, and activities. Develop, manage, and deliver daily and weekly strategic activities and communications on behalf of the Director. Attend highlevel internal and external meetings and briefings with senior leadership; take notes, document actions, follow up, and monitor actions to completion. Communication and Presentation Independently create and brief presentations/messages to senior leadership and the DCSA workforce during town halls. Draft articulate responses to compliance issues and manage complex correspondence. Project Management and Analysis Develop plans and objectives for assigned projects; conduct studies and analyses on issues and problems. Manage highpriority special projects for senior leadership, conducting detailed research and making recommendations on critical issues. Review work products from DCSA organizations, ensuring alignment with tasking, Director s instructions, and DCSA priorities. Training and Onboarding Oversee training and development, onboarding/off-boarding of civilian employees, and manpower planning/staffing actions. Operational Support Assist in executing strategic visits and communications for senior leadership. Relieve senior leadership of detailed planning for complex communications and messaging initiatives. Attend DCSA and OSD meetings with senior leadership, follow up with action items, and ensure timely completion of actions. Minimum Qualifications: Bachelor s degree in Business Administration or related field (highly desired). 2-4 years of experience as an executive assistant or senior administrative assistant, with demonstrated ability to support high-level leaders. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong verbal and written communication skills, including experience drafting executive-level correspondence. Excellent organizational skills and ability to manage multiple priorities. Clearance Requirement: Active DoD SECRET clearance. #CJ

TENICA is looking to hire administrative assistant with a TS/SCI, CI poly Responsibilities: Provide support for scheduling and coordination of activities, conference rooms, caldendar management, telephone conferences and messaging, travel arrangements and vouchers and briefing and correspondence review for grammar and formatting Support the coordination and management of decision documents, directives, work plans, governance documentation, and strategic artifacts Serve as member of in/out processing team. Ensure all necessary documentation are prepared on behalf of the inbound/outbound contractor to allow proper processing Qualifications: Education and/or Experience: Active TS/SCI w/CI Poly Requirements/Abilities: Strong organizational skills Excellent customer-facing skills

Job Description Administrative Assistant TS/SCI CI Poly Department: Government Customer- Chantilly TENICA is looking to hire an Administrative Assistant with a TS/SCI CI poly Responsibilities: Provide support for scheduling and coordination of activities, conference rooms, calendar management, telephone conferences and messaging, travel arrangements and vouchers and briefing and correspondence review for grammar and formatting Support the coordination and management of decision documents, directives, work plans, governance documentation, and strategic artifacts Serve as member of in/out processing team. Ensure all necessary documentation are prepared on behalf of the inbound/outbound contractor to allow proper processing Qualifications: Education and/or Experience: Junior to senior positions available, depending on experience Active TS/SCI w/CI Poly Requirements/Abilities: Strong organizational skills Excellent customer-facing skills Admin TENICA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Morris Multimedia, Inc, parent company of Morris Newspaper Corporation and Morris Television Network, is one of the largest, privately held media companies in the U.S.Morris Network acquired its first television station in 1979 with the purchase of WMGT- TV, an NBC affiliate in Macon, GA. Today, Morris Network owns and operates sixteen CBS, ABC, NBC, FOX, CW, and My Network affiliated television stations as well as ten other digital affiliated stations which include Bounce, Escape, LAFF, The Justice Network, and Quest TV in Georgia, Kentucky, Mississippi, North Carolina and Tennessee.Headquartered in the historic Oliver Sturges House in Savannah Georgia, Morris Multimedia, Inc. continues to grow and build on its reputation as a leader in community journalism. Job Description The Administrative Assistant must be a highly motivated individual who is eager and ready to accept additional responsibilities when needed. This person must maintain calendars/meetings schedules and travel plans for supervisor. The ideal candidate has a friendly demeanor, the ability to learn new computer programs, can multitask, and complete projects in a timely manner. This person should demonstrate exceptional customer service and problem solving skills.Organizational skills, computer proficiency, and communication We Offer A Variety Of Benefits: Career Growth and Advancement Opportunities Medical/Dental/Prescription/Vision Insurance Complimentary Downtown Parking & Heavily Reduced Bus Passes Discounted Room Nights Free Meals in the Staff Cafeteria Free Uniforms Paid Time Off Flexible Schedules 401(k) Qualifications Job Qualification A true desire to satisfy the needs of others in a fast paced environment Refined verbal and written communication skills Proficient knowledge of computer applications Previous administrative or applicable experience desired Must be able to work flexible schedule including weekends and holidays. Additional Information All your information will be kept confidential according to EEO guidelines.

Morris Multimedia, Inc, parent company of Morris Newspaper Corporation and Morris Television Network, is one of the largest, privately held media companies in the U.S.Morris Network acquired its first television station in 1979 with the purchase of WMGT- TV, an NBC affiliate in Macon, GA. Today, Morris Network owns and operates sixteen CBS, ABC, NBC, FOX, CW, and My Network affiliated television stations as well as ten other digital affiliated stations which include Bounce, Escape, LAFF, The Justice Network, and Quest TV in Georgia, Kentucky, Mississippi, North Carolina and Tennessee.Headquartered in the historic Oliver Sturges House in Savannah Georgia, Morris Multimedia, Inc. continues to grow and build on its reputation as a leader in community journalism. Job Description The Administrative Assistant must be a highly motivated individual who is eager and ready to accept additional responsibilities when needed. This person must maintain calendars/meetings schedules and travel plans for supervisor. The ideal candidate has a friendly demeanor, the ability to learn new computer programs, can multitask, and complete projects in a timely manner. This person should demonstrate exceptional customer service and problem solving skills.Organizational skills, computer proficiency, and communication We Offer A Variety Of Benefits: Career Growth and Advancement Opportunities Medical/Dental/Prescription/Vision Insurance Complimentary Downtown Parking & Heavily Reduced Bus Passes Discounted Room Nights Free Meals in the Staff Cafeteria Free Uniforms Paid Time Off Flexible Schedules 401(k) Qualifications Job Qualification A true desire to satisfy the needs of others in a fast paced environment Refined verbal and written communication skills Proficient knowledge of computer applications Previous administrative or applicable experience desired Must be able to work flexible schedule including weekends and holidays. Additional Information All your information will be kept confidential according to EEO guidelines.

Nippon Express Company, Ltd. (“NX”) was founded in 1872 in Japan and is headquartered in Tokyo. NX employs approximately 72,000 employees at 733 locations, in 47 countries and 314 cities around the world. Nippon Express U.S.A., Inc. (“NEU”) was incorporated in New York in 1962 as a fully owned subsidiary of NX. NEU provides logistics solutions and comprehensive transportation services through its international freight forwarding and logistics network, including specialized handling of: air, land, sea and express packages; all types and sizes of cargo; personal effects and household goods; fragile and perishable freight; and livestock. NEU also provides related services, such as warehousing, distribution and customs brokerage and clearance. NEU operates at 55 locations in 27 states within the U.S., with approximately 1300 employees. NEU has enjoyed tremendous growth and success as one of the top five international freight forwarders in the world. We connect people with products throughout the world. Responsibilities Essential Duties 75% Preparation of import/export shipments and distribution of Import/Export Documents 25% General business support function as assigned Technical Prepare import/export shipments for assigned customers. Generate delivery orders and shipping labels as needed. Prepare import/export documents for distribution to brokerage department and/or Customers' Broker; This may include ISF, AES, bookings, customs clearance, etc. Coordinate pickup and delivery orders with trucking companies, steamship line and/or bonded facilities in order to obtain necessary information in order to process shipments in the best way. Filing and data entry. Issue freight bills and invoices to brokers and responsible for collecting unpaid invoices within credit term. Pay Range: Min $19.00 Hourly Max$21.00 Hourly Qualifications Qualifications Minimum 1-2 years of experience in ocean / international freight forwarding Strong teamwork skills and inclination Good communications skill - listening providing and receiving feedback Strong quantitative and analytical skills. Good computer skills- Microsoft Outlook, Word, and Excel High school diploma or equivalency certificate or significant or relevant or appropriate working experience Organization Relationships This position will interact with branch colleagues, leadership staff, and office /warehouse personnel. Must be able to work with customers, vendors, and outside organizations. Work Environment (With or without accommodations) This position is predominantly sedentary office work which involves sitting, typing, filing, and conversing on the phone. This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities and working conditions of the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary. Nippon Express offers a generous Employee Benefits Package including: Medical, Dental, and Vision beginning the 1 st of the month after 30 days. 401k with a company match Flexible Spending Accounts, HSA, Life and Accidental Death & Dismemberment Insurance, Short & Long Term Disability, Auto and Home policies, Commuter Benefits, and much more. Generous Vacation and Sick time. Nippon Express USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Nippon Express Company, Ltd. (“NX”) was founded in 1872 in Japan and is headquartered in Tokyo. NX employs approximately 72,000 employees at 733 locations, in 47 countries and 314 cities around the world. Nippon Express U.S.A., Inc. (“NEU”) was incorporated in New York in 1962 as a fully owned subsidiary of NX. NEU provides logistics solutions and comprehensive transportation services through its international freight forwarding and logistics network, including specialized handling of: air, land, sea and express packages; all types and sizes of cargo; personal effects and household goods; fragile and perishable freight; and livestock. NEU also provides related services, such as warehousing, distribution and customs brokerage and clearance. NEU operates at 55 locations in 27 states within the U.S., with approximately 1300 employees. NEU has enjoyed tremendous growth and success as one of the top five international freight forwarders in the world. We connect people with products throughout the world. Responsibilities Essential Duties 75% Preparation of import/export shipments and distribution of Import/Export Documents 25% General business support function as assigned Technical Prepare import/export shipments for assigned customers. Generate delivery orders and shipping labels as needed. Prepare import/export documents for distribution to brokerage department and/or Customers' Broker; This may include ISF, AES, bookings, customs clearance, etc. Coordinate pickup and delivery orders with trucking companies, steamship line and/or bonded facilities in order to obtain necessary information in order to process shipments in the best way. Filing and data entry. Issue freight bills and invoices to brokers and responsible for collecting unpaid invoices within credit term. Pay Range: Min $19.00 Hourly $21.00 Hourly Qualifications Qualifications Minimum 1-2 years of experience in ocean / international freight forwarding Strong teamwork skills and inclination Good communications skill - listening providing and receiving feedback Strong quantitative and analytical skills. Good computer skills- Microsoft Outlook, Word, and Excel High school diploma or equivalency certificate or significant or relevant or appropriate working experience Organization Relationships This position will interact with branch colleagues, leadership staff, and office /warehouse personnel. Must be able to work with customers, vendors, and outside organizations. Work Environment (With or without accommodations) This position is predominantly sedentary office work which involves sitting, typing, filing, and conversing on the phone. This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities and working conditions of the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary. Nippon Express offers a generous Employee Benefits Package including: Medical, Dental, and Vision beginning the 1 st of the month after 30 days. 401k with a company match Flexible Spending Accounts, HSA, Life and Accidental Death & Dismemberment Insurance, Short & Long Term Disability, Auto and Home policies, Commuter Benefits, and much more. Generous Vacation and Sick time. Nippon Express USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Nippon Express Company, Ltd. ("NX") was founded in 1872 in Japan and is headquartered in Tokyo. NX employs approximately 72,000 employees at 733 locations, in 47 countries and 314 cities around the world. Nippon Express U.S.A., Inc. ("NEU") was incorporated in New York in 1962 as a fully owned subsidiary of NX. NEU provides logistics solutions and comprehensive transportation services through its international freight forwarding and logistics network, including specialized handling of: air, land, sea and express packages; all types and sizes of cargo; personal effects and household goods; fragile and perishable freight; and livestock. NEU also provides related services, such as warehousing, distribution and customs brokerage and clearance. NEU operates at 55 locations in 27 states within the U.S., with approximately 1300 employees. NEU has enjoyed tremendous growth and success as one of the top five international freight forwarders in the world. We connect people with products throughout the world. Responsibilities Essential Duties * 75% Preparation of import/export shipments and distribution of Import/Export Documents * 25% General business support function as assigned Technical * Prepare import/export shipments for assigned customers. Generate delivery orders and shipping labels as needed. * Prepare import/export documents for distribution to brokerage department and/or Customers' Broker; This may include ISF, AES, bookings, customs clearance, etc. * Coordinate pickup and delivery orders with trucking companies, steamship line and/or bonded facilities in order to obtain necessary information in order to process shipments in the best way. * Filing and data entry. * Issue freight bills and invoices to brokers and responsible for collecting unpaid invoices within credit term. Pay Range: Min $19.00 Hourly Max$21.00 Hourly Qualifications Qualifications * Minimum 1-2 years of experience in ocean / international freight forwarding * Strong teamwork skills and inclination * Good communications skill - listening providing and receiving feedback * Strong quantitative and analytical skills. * Good computer skills- Microsoft Outlook, Word, and Excel * High school diploma or equivalency certificate or significant or relevant or appropriate working experience Organization Relationships This position will interact with branch colleagues, leadership staff, and office /warehouse personnel. Must be able to work with customers, vendors, and outside organizations. Work Environment (With or without accommodations) This position is predominantly sedentary office work which involves sitting, typing, filing, and conversing on the phone. This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities and working conditions of the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary. Nippon Express offers a generous Employee Benefits Package including: * Medical, Dental, and Vision beginning the 1st of the month after 30 days. * 401k with a company match * Flexible Spending Accounts, HSA, Life and Accidental Death & Dismemberment Insurance, Short & Long Term Disability, Auto and Home policies, Commuter Benefits, and much more. * Generous Vacation and Sick time. Nippon Express USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Description The Administrative Assistant will deliver administrative and clerical support to both the Human Resources department and broader operational functions. Essential Functions Greet and assist visitors in a courteous and professional manner Answer and direct phone calls; take messages and respond to general inquiries Draft, route, and respond to routine correspondence, including letters, memos, and emails Maintain adequate inventory of office, janitorial, and conference room supplies Assist with meeting and event arrangements, including catering, room setup, and logistics Coordinate travel accommodation for visitors as needed Scan and rename orders in shared VSP folder (“Completed Orders”) - Inside Sales Monitor and manage the Order Fulfillment inbox Oversee the canteen vendor relationship to ensure quality service and employee satisfaction Post and maintain job openings on internal and external platforms; coordinate interviews and candidate communication as needed Organize and track new hire paperwork and orientation tasks to include compliance training File and maintain personnel documentation (digital and/or paper) with accuracy and confidentiality Assist in maintaining HR systems by entering or updating data (e.g., VSP Academy, Purple Portal, HRIS) Maintain a favorable working relationship with all company employees to foster and promote a cooperative and harmonious working climate that will be conducive to maximum employee morale, productivity, and efficiency/effectiveness Project a favorable image of the company to promote, foster, and enhance public recognition of VSP Technologies and our products and services Required Experience / Education High school diploma or equivalent required; Associate's degree or coursework in HR, Business, or related field preferred 1-2 years of administrative and HR support experience preferred Proficiency in Microsoft Office Suite (Excel, Word, Outlook) Comfortable learning and using HR systems and platforms Benefits 401(k) plus company match Health, Dental, and Vision Insurance Short- & Long-Term Disability Life Insurance Paid time off Paid Holidays Tuition reimbursement Equal Opportunity Employer VSP Technologies provides equal opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, marital status, political affiliation or veteran status. For applicants or employees who are disabled or require a reasonable accommodation for any part of the application or hiring process may request assistance by contacting Human Resources at ************.

at VMD Corp At VMD, now a part of Xcelerate Solutions, you have the opportunity to thrive in your career and become a Game Changer. The quality and talent of our people is what drives our success. We embrace an employee-first culture and make it a priority to provide professional development opportunities that foster career growth. We help protect American Citizens and the nation's most critical infrastructure by working alongside our customers and delivering game changing solutions to strengthen their missions. We believe our passion and commitment to achieve our customers' goals and solve their most critical challenges defines who we are. We don't just dream big, we act on it - through teamwork, dedication, and resilience. In this Administrative Assistance role, you will have the opportunity to: Manage the day-to-day administrative affairs of the client. Proficiency in Microsoft Office Suite products including Outlook, Word, Excel, and PowerPoint. Maintain client's calendar, including scheduling daily appointments and deconflicting appointments whenever necessary. Coordinate administrative tasks and oversee designated administrative operations. Accurately enter information into databases/tracking systems. Exercise basic to intermediate formatting skills for a variety of reports, presentations, and spreadsheets. Prepare agendas, presentation materials, meeting requests and meeting minutes. Answer and screen incoming calls and direct calls to appropriate action officer. Draft email responses and general correspondence on behalf of the client. Prepare meeting agendas, presentation materials, meeting requests, and meeting minutes. Compile input for and draft/organize a variety of reports. Compile daily, weekly and monthly social media, web and other relevant metrics reports. Provide expertise in measuring and assessing metrics to inform strategy. Maintain stakeholder email and distribution lists. Ensure effective document management. Maintain templates and resources for OLPA operations. Assist with processing requests for travel, training, and reimbursements. Fully coordinate interviews, meetings, panels, etc., maintaining effective communication with the appropriate OLPA staff and with external stakeholders. Establish and maintain effective and appropriate working relationships with OLPA contractors and staff. Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills. Consistently communicate with a high degree of professionalism, diplomacy and tact. Job requirements Proven experience as a Proposal Processing Administrative Support or in other similar position. Full comprehension of office management systems and procedures. Excellent knowledge of MS Office. Exemplary planning and time management skills Strong written and verbal communication skills Conduct research using internal sources in order to write and edit content. Gather, develop and check accuracy of information by coordinating with the meeting lead and subject matter experts and program officials. 3-5 years of experience distilling complex and/or technical subjects into plain language for a diverse range of audiences. Basic Qualifiers: Education Requirement: Bachelor's degree Can Additional Years of Experience Substitute for Degree? No Minimum Years of Overall Experience: 3 Minimum Clearance to Start: Public Trust Work Status Allowable: US Citizen or Permanent Resident Travel and Telecommuting: Travel: Some (between 10-25%) Telecommute Options: On site. Ability to work core hours: 8:30 a.m. to 5:00 p.m VMD provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable Federal, state and local laws. VMD maintains a drug-free workplace.

Job Description: Will be providing clerical work to support the Social Services Department Needs to have strong administrative skills Work will include: Ability to interpret and apply Library of Virginia policy from a records management perspective Ability to use computer based systems Involves creating, reviewing, and merging case records Scanning documents Compiling records Filing Perform other related tasks Hours: Both full and part time available Monday - Friday 9-5PM Pay: $20/hour

Position Type: Full-Time, Exempt Clearance: TS/SCI with polygraph Shift: M-F 9A-5P Patriot Group International Inc. (PGI), voted #1 Best Place to Work by Virginia Business Magazine and the Best Companies Group, offers an unrivaled hybrid of specialized services by combining security and risk management disciplines with a special operations and intelligence perspective. We are looking to hire a Principal Support Administrator to join our team in the Northern Virginia area, where we provide the delivery of advanced IT hardware, mission-critical services, and integrated technology solutions to key branches of the U.S. government-including the Army, Navy, and Air Force-supporting their operational readiness, cybersecurity posture, and digital transformation initiatives. This position reports to the Program Manager. Principal Support work entails providing direct executive administrative support to a principal or group of principals whose scope of responsibility, span of influence, and impact requires this position to initiate outreach and interactions primarily with executives and other personnel internal and external to the organization. The Principal Support Administrator will be responsible for the following: Proactively manage the principal's calendar, aligning with mission priorities and organizational responsibilities. Coordinate with internal and external stakeholders to resolve scheduling conflicts using sound protocol and discretion. Adjust schedules to accommodate shifting priorities, independently resolving conflicts and communicating changes. Ensure designated alternates are identified and informed for meetings the principal cannot attend. Anticipate principal's meeting needs; research and gather background materials from internal/external sources. Compile and review briefing and meeting materials for accuracy, highlighting key content. Determine and arrange appropriate venues, logistics, and security (e.g., A/V, access, clearances, transportation, parking). Coordinate all travel logistics, including itineraries, lodging, passports/visas, and travel documentation. Use internal systems to book transportation and lodging; submit and track travel and TDY requests. Ensure immunizations are current by coordinating with Sponsor medical; schedule appointments if needed. Prepare travel vouchers and accounting for the principal's review and submission. Submit required reporting documentation and monitor compliance on behalf of the principal. Track training requirements; advise and remind the principal of deadlines and completion status. Manage daily office operations; streamline workflows, track administrative actions, and follow up on key tasks. Coordinate with staff to ensure seamless operations across support functions. Oversee support tasks, including mail handling, supply management, equipment troubleshooting, and room scheduling. Serve as Time & Attendance (T&A) timekeeper; ensure timely certification and compliance. Facilitate check-in/out processes for staff; manage access permissions and update contact directories. Coordinate internal office events such as All Hands meetings and off-site functions. Other duties as required or delegated by the Program Manager Required Qualifications: Must possess a high school diploma Four to five (4-5) years of progressively responsible administrative support experience with at least one to two (1-2) years of administrative support at the executive level. Extensive working knowledge of Microsoft Office Suite applications (Outlook, Word, PowerPoint, and Excel) and other tools in order to format and adapt submitted correspondence for ease of presentation. Working knowledge of travel activities to support planning and scheduling of travel arrangements. Ability to communicate clearly and concisely, sufficient to convey moderately complex ideas and information on technical/administrative mission-related issues Writing skills sufficient to compose accurate, comprehensive, soft, and hard copy written products on moderately complex or sensitive subjects tailored for the audience. Strong analytical skills to evaluate complex and sensitive mission-related issues. Proficient research capabilities using internal systems, the internet, and unconventional sources. Effective collaboration skills for working on team projects and cross-functional initiatives. Skilled in negotiation and interpersonal communication to resolve technical and administrative issues. Highly organized with strong attention to detail; able to plan, track, and execute moderately complex tasks. Excellent time management skills to adapt to shifting priorities with minimal guidance. Able to assess the nuance and sensitivity of issues, ask critical questions, and take informed action. Self-motivated; capable of independently addressing mission-related needs or delegating tasks appropriately. Build and maintains professional relationships to support mission execution. Flexible and adaptable to evolving work demands and priorities. Ability to complete PGI application process, fingerprints, and background investigation. Ability to pass a pre-employment drug screening and periodic random drug screening throughout the duration of employment. U.S. Citizenship Required Security Clearance: Minimum of a U.S. Government TS/SCI with Polygraph Preferred Qualifications Associate or Bachelor's degree Physical Requirements: Work is typically performed in an office environment, requiring the use of computer terminals and standard office equipment to accomplish work objectives. The position may require lifting or carrying equipment averaging 50 lbs. Depending upon assignment, shift work and/or occasional local (e.g., within the WMA) and domestic travel may be required. Patriot Group International Inc. is a global mission support service provider with expeditionary capabilities, providing services to select clients within the intelligence, defense, and private sectors. PGI is a veteran-owned and operated company with experience performing in over 50 countries, including austere and high-threat environments. DISCLAIMER: Patriot Group International Inc. is proud to be an Affirmative Action/Equal Opportunity Employer - Veteran, Disability. PGI provides equal employment opportunity for all persons in all facets of employment. PGI maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks. If you are a qualified individual with a disability or a disabled veteran and need a reasonable accommodation to use or access our online system, please contact us on our home page. *************************************

Position Type: Full-Time, Exempt Clearance: TS/SCI with polygraph Shift: M-F 9A-5P Patriot Group International Inc. (PGI), voted #1 Best Place to Work by Virginia Business Magazine and the Best Companies Group, offers an unrivaled hybrid of specialized services by combining security and risk management disciplines with a special operations and intelligence perspective. We are looking to hire a Mission Support Administrator - Developmental to join our team in the Northern Virginia area, where we provide the delivery of advanced IT hardware, mission-critical services, and integrated technology solutions to key branches of the U.S. government-including the Army, Navy, and Air Force-supporting their operational readiness, cybersecurity posture, and digital transformation initiatives. This position reports to the Program Manager. In this role, you will support a team, office, program, or project by coordinating and executing essential administrative functions that ensure smooth and efficient operations. Depending on the assignment, you may also be responsible for independently managing specific steps within end-to-end (E2E) workflow processes. This position is ideal for detail-oriented professionals with strong organizational skills who are eager to contribute to mission success in a fast-paced, collaborative environment. The Mission Support Administrator - Developmental will be responsible for the following: Manage or support day-to-day administrative operations of a work unit Maintain calendars, monitor email and phone communications for leadership Coordinate meetings, conferences, off-sites, and represent the unit as needed Draft, proofread, and edit standard office correspondence and documents Support office move logistics and renovation coordination Provide backup coverage for other offices to ensure continuous support Maintain, organize, and archive office files and reference materials Manage personnel check-in/out procedures and access requests Greet and escort office visitors and guests Record and manage time and attendance; troubleshoot system issues Administer internal databases and SharePoint; run reports and perform data clean-up Arrange and coordinate travel, including passports, visas, and itineraries Prepare and submit travel, POV, and training vouchers Order and track office supplies; maintain inventory and coordinate equipment repairs Sort and distribute mail, faxes, and other forms of communication; track status of incoming/outgoing documents Manage clearance passing, visitor access, and vault custodian duties Execute routine or transactional steps in workflow processes Track, maintain, and analyze program-related metrics or statistics Update assignment-specific spreadsheets and databases Research and analyze data from various sources; prepare and present status reports Interpret and act on policy guidance in coordination with Sponsor Draft and deliver briefings or written products for internal and external audiences Monitor budget execution and assist with spend plan tracking Review process documentation for accuracy and completeness Ensure compliance with Sponsor policies and procedures Independently troubleshoot issues and perform quality checks Analyze workflows and recommend improvements to enhance efficiency Share best practices to support continuous improvement in administrative functions Other duties as required or delegated by the Program Manager Required Qualifications: Must possess a high school diploma One to two (1-2) years of prior administrative support or comparable experience, demonstrating increased levels of complexity and responsibility in the areas of problem solving, working independently, maturity, judgment, and initiative. Applicable higher education may be substituted for up to one (1) year of work experience Familiarity with established policies, procedures, and guidelines Working knowledge of Agency and IC administrative processes, structure, and protocols Proficient in internal administrative support tools related to area of assignment Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Analytical skills to assess moderately complex information and draw logical conclusions Clear and concise oral and written communication skills Ability to deliver informational briefings to various audiences Strong planning and organizational skills to manage and track workflow activities Representational skills (tact, diplomacy, protocol) to represent units at meetings (with Sponsor guidance) Customer service orientated with ability to understand needs and implement effective solutions for stakeholders Effective time management to adapt to shifting priorities Ability to build and leverage professional relationships across the workforce High level of discretion and ability to maintain confidentiality Ability to complete PGI application process, fingerprints, and background investigation. Ability to pass a pre-employment drug screening and periodic random drug screening throughout the duration of employment. U.S. Citizenship Required Security Clearance: Minimum of a U.S. Government TS/SCI with Polygraph Preferred Qualifications Associate or bachelor's degree Physical Requirements: Work is typically performed in an office environment, requiring the use of computer terminals and standard office equipment to accomplish work objectives. The position may require lifting or carrying equipment averaging 50 lbs. Depending upon assignment, shift work and/or occasional local (e.g., within the WMA) and domestic travel may be required. Patriot Group International Inc. is a global mission support service provider with expeditionary capabilities, providing services to select clients within the intelligence, defense, and private sectors. PGI is a veteran-owned and operated company with experience performing in over 50 countries, including austere and high-threat environments. DISCLAIMER: Patriot Group International Inc. is proud to be an Affirmative Action/Equal Opportunity Employer - Veteran, Disability. PGI provides equal employment opportunity for all persons in all facets of employment. PGI maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks. If you are a qualified individual with a disability or a disabled veteran and need a reasonable accommodation to use or access our online system, please contact us on our home page. *************************************

Mission Support Administrator - Full Performance Position Type: Full-Time, Exempt Clearance: TS/SCI with polygraph Shift: M-F 9A-5P Patriot Group International Inc. (PGI), voted #1 Best Place to Work by Virginia Business Magazine and the Best Companies Group, offers an unrivaled hybrid of specialized services by combining security and risk management disciplines with a special operations and intelligence perspective. We are looking to hire a Mission Support Administrator - Full Performance to join our team in the Northern Virginia area, where we provide the delivery of advanced IT hardware, mission-critical services, and integrated technology solutions to key branches of the U.S. government-including the Army, Navy, and Air Force-supporting their operational readiness, cybersecurity posture, and digital transformation initiatives. This position reports to the Program Manager. This full performance Mission Support Administrator (MSA) role in the WMA area involves independently managing and executing complex end-to-end (E2E) workflow processes, resolving cross-functional issues, and providing comprehensive administrative support to programs, projects, or functional areas. The work requires interpreting and applying established policies to unique and often complex situations, with minimal supervision. MSAs at this level also train and mentor junior contractors, demonstrating a high degree of adaptability, judgment, and initiative across a wide range of administrative and operational tasks. The Mission Support Administrator - Full Performance will be responsible for the following: Serve as primary POC for end-to-end (E2E) workflow processes; track, monitor, and ensure timely completion. Interpret and apply policies to standard and unique administrative scenarios in coordination with government POCs. Coordinate across multiple work units; resolve workflow issues and quality-check deliverables. Oversee and guide the work of other contractors; train and reinforce best practices. Maintain and analyze data from multiple sources; develop metrics, reports, and informed recommendations. Prepare and deliver briefings and status updates on projects, processes, or business areas. Support budget tracking and spend plan monitoring for assigned projects or functions. Conduct quality assurance checks; troubleshoot and refine workflows to increase efficiency. Ensure compliance with agency/IC policies; seek guidance for deviations and implement corrective actions. Lead daily administrative operations; manage calendars, meetings, off-sites, and conferences. Draft and edit original correspondence; represent work unit at internal and external meetings as needed. Coordinate office moves and renovations in collaboration with facilities teams. Administer and troubleshoot office databases, SharePoint sites, and T&A systems; perform data clean-up. Support travel planning, passport/visa processing, and submission of vouchers (travel, POV, training). Manage office inventory, supply orders, and equipment maintenance. Greet and escort visitors; manage clearance passes and access requests. Maintain organized office files; ensure compliance with Records Control Schedule. Coordinate check-in/check-out processes for incoming and outgoing personnel. Other duties as required or delegated by the Program Manager Required Qualifications: Must possess a high school diploma A minimum of four (4) years of prior administrative support or comparable experience, demonstrating the ability to perform at increased levels of complexity and responsibility through problem solving, working independently, sound judgment, and initiative. Applicable higher education may be substituted for up to one (1) year of work experience. Apply policies and procedures to unique and complex administrative situations Deep knowledge of Agency and IC administrative processes and systems Proficient in internal admin support tools and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Basic understanding of project management to support end-to-end workflows Strong analytical skills to interpret complex data and develop actionable insights Clear written communication skills for composing original, moderately complex documents Effective verbal communication to explain procedures and address stakeholder questions Strong planning and organizational skills to manage multiple workflow activities Representational skills to engage in meetings and forums with professionalism and protocol Excellent interpersonal skills to gather requirements and maintain collaborative relationships Proven time management skills to adapt to changing priorities Ability to build and maintain a broad professional network across the workforce High level of discretion and confidentiality handling sensitive information Ability to train, mentor, and guide junior administrative personnel Ability to complete PGI application process, fingerprints, and background investigation. Ability to pass a pre-employment drug screening and periodic random drug screening throughout the duration of employment. U.S. Citizenship Required Security Clearance: Minimum of a U.S. Government TS/SCI with Polygraph Preferred Qualifications Associate or bachelor's degree Physical Requirements: Work is typically performed in an office environment, requiring the use of computer terminals and standard office equipment to accomplish work objectives. The position may require lifting or carrying equipment averaging 50 lbs. Depending upon assignment, shift work and/or occasional local (e.g., within the WMA) and domestic travel may be required. Patriot Group International Inc. is a global mission support service provider with expeditionary capabilities, providing services to select clients within the intelligence, defense, and private sectors. PGI is a veteran-owned and operated company with experience performing in over 50 countries, including austere and high-threat environments. DISCLAIMER: Patriot Group International Inc. is proud to be an Affirmative Action/Equal Opportunity Employer - Veteran, Disability. PGI provides equal employment opportunity for all persons in all facets of employment. PGI maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks. If you are a qualified individual with a disability or a disabled veteran and need a reasonable accommodation to use or access our online system, please contact us on our home page. *************************************

Job Description Prepares a variety of standard disbursement forms (e.g., work orders, petty cash) for routing and approval. Compiles and maintains daily and weekly totals, reports, and financial statements. Reconciles statements. Establishes, revises and maintains accounting documents and files. Performs data entry into corporate system, e.g., routine posting and billing. Reviews completed forms for accuracy and completeness. May perform inquiries in internal and external databases to determine discrepancies. Performs inquiries in CASPS and/or FAMIS. Performs basic calculations. Orders, inventories, receives, and/or shelves routine supplies. Reviews invoices/packing slips to ensure shipment is correct and follows up on discrepancies. Tracks expenditures. Verifies employment on a Countywide basis. Acts as back up to other administrative positions, proofs spelling. Performs data entry into multiple screens. Skills Required Inputs simple or occasional PRISM entries, with review of supervisor (e.g., simple Knowledge of a variety of standard office procedures. Knowledge of specific unit terminology. Knowledge of work done in related departments. Ability to read and comprehend relevant documents. Ability to process and integrate simple data. Ability to establish and maintain effective working relationships with both external and internal contacts. Ability to perform inquiries in CASPS and/or FAMIS. Understanding of the basic PRISM functions. Ability to perform inquiries (e.g., check personnel data) in PRISM. Basic skills in the use of Microsoft Word. Basic skills in the use of applicable Microsoft software. Some experience in providing administrative support. T&A). Types forms, updates personnel data, sets up agency personnel files, prints out and distributes personnel documents, and files critical records (e.g., performance evaluations, PARS). Notifies all participants of meetings and other functions in advance. Schedules routine meetings. Produces and electronically distributes simple documents (e.g., flyers). Maintains a system for tracking the progress of work. Orients new employees on procedures and systems. Performs alpha and/or numeric filing. Performs simple screening and sorting of mail. Responsible for sending dated material. Refers calls, greets visitors, gives standard information in response to phone or in-person inquiries, and acts as back up to other administrative positions. Skills Preferred Excellent organizational skills, intermediate to advanced Microsoft Office Experience Required Prior experience with data entry or administrative assistant duties. Education Required High School Diploma or GED Education Preferred Associates Degree

Team: DCSA Administrative Services Travel: Local travel within 50 miles of RKB, Quantico, VA, will be required periodically (no more than twice per quarter) during performance to support alternate site visits Anticipated Period of Performance: TBD 1 year + 4 option years Number of Vacancies: 1 POSITION NOT YET FUNDED. SOLICITING RESUMES FROM INTERESTED CANDIDATES FOR ANTICIPATED CONTRACT AWARD. Background: Navanti is seeking an Administrative Assistant to provide essential support for day-to-day operations at the Defense Counterintelligence and Security Agency (DCSA). The position will assist senior leaders by performing a variety of administrative tasks including preparing documents, organizing files, managing office schedules, and coordinating meetings. The ideal candidate will have proficiency in Microsoft Office Suite and demonstrate strong organizational and communication skills. Responsibilities: General Administrative Support Create and edit internal/external correspondence, reports, and documents, ensuring correct grammar, format, and clarity. Initiate, develop, and implement administrative policies and procedures. Set up new files and prepare records for transfer or destruction in accordance with DCSA Manual 0004. Establish and update data files and office materials, including phone rosters, seating charts, and organizational charts. Maintain office calendars, schedule internal/external appointments, and provide efficient scheduling services using Microsoft Outlook. Track, reconcile, and record all incoming/outgoing real property equipment for OCFO personnel. Manage inventory of office supplies, verifying orders and restocking to avoid work interruptions. Serve as space/move coordinator, liaising with local property managers and internal stakeholders to resolve issues. Troubleshoot telecom system issues and coordinate with IT for repairs or support. Personnel and Records Management Assist with civilian employee in/outprocessing, including travel cards, building badges, credentials, and identification cards. Maintain government personnel attendance records daily and monitor timecard submittals. Prepare and revise reports, memorandums, and forms from handwritten or rough copy materials. Maintain classified and CUI files and oversee destruction of classified documents. Manage the official documentation registry for the directorate, tracking all documents signed by or requiring Dep. CFO and CFO signature. Visitor and Travel Management Coordinate with senior leaders and DCSA Security on visitor access, including SCIF access, and manage badge requests. Manage travel schedules, including visas and theater clearances for senior leadership and office personnel. Screen, greet, and escort visitors, determining the nature of their visit and ensuring appropriate referral. Operational Support and Coordination Research and explain DoD, DCSA, and internal office operational policies and procedures. Assist in preparing time and attendance reports using the Defense Agency Initiative (DAI) system. Manage task responses and general mailboxes for assigned DCSA components. Maintain official facility records, update core facility data, and notify the LMO directorate of changes. Serve as Task Manager for CATMS, managing task routing, response documents, and staffing packages. Prepare documentation for Safety Inspections and Self Inspections for assigned DCSA locations. Prepare readaheads, materials, and logistics for meetings and training conferences. Communication and Correspondence Create a variety of complex documents, including reports, presentations, quarterly newsletters, brochures, letters, and memorandums. Manage intraoffice communications, reviewing outgoing correspondence for accuracy, policy compliance, and grammar before submission. Retrieve, open, sort, and distribute incoming/outgoing mail, packages, directives, and facsimiles. Property and Equipment Management Assist in researching and ordering office supplies; confirm receipt of materials and submit for payment and reconciliation of Government Credit Card. Oversee office equipment such as copiers, printers, and faxes. Coordinate with logistics for custodial duties. Minimum Qualifications: Associate s degree or equivalent experience. 2-4 years of administrative support experience, preferably in a government or DoD setting. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong verbal and written communication skills. Attention to detail and ability to manage multiple tasks. Clearance Requirement: Active DoD SECRET clearance. #CJ

PeopleShare is seeking diligent Administrative Assistants to join a local organization located in Newport News, VA. This is an excellent opportunity to get in with an established entity with consistent career growth! Administrative Assistant Job Details: Schedule: Mon-Fri, 8AM-5PM Pay Rate: $15/hr, paid weekly! Administrative Assistant Job Description: Manage administrative tasks efficiently to support the division. Provide superior customer service to guests and employees. Enter confidential data, record information, and scan physical copies Schedule meetings and appointments. Collaborate across other the organization to optimize workflow. Assist with incoming phone calls as needed, directing caller to a solution. Administrative Assistant Job Requirements: High School Diploma 2 years of related work (Administrative or Office setting) PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics. PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. IND26

REQUIRES A CURRENT TS/SCI with Polygraph clearances. Core One seeks an experienced Principal Support Administrator to support the US Government in the Northern Virginia area. The candidate will be responsible for proactively managing the principal's calendar and unscheduled demands on the principal's time, and preparing the principal for meetings. The work may also include providing, coordinating, and/or overseeing administrative support to others on the supported principal's staff. PRIMARY RESPONSIBILITIES Calendar Management: * Proactively manage calendar and schedule items by applying considerable knowledge of the principal's role and responsibilities in relation to the supported mission, and working knowledge of larger mission priorities. * Coordinate with others, primarily from work units within or superior to the principal's organization, and with a diverse mix of internal and external contacts to effectively resolve calendar conflicts, applying a working knowledge of protocol. Notify attendees and their staffs of scheduled calendar items. Principal Support: * Prioritize unscheduled demands and determine the threshold of issues that need to rise to principal's attention, using sound judgment, considerable knowledge of the supported mission priorities, and working knowledge of Agency and/or IC concerns. * Seek information from appropriate Agency/IC resources or other external resources to provide background information the principal will require to adequately address and resolve issues and concerns not deferred to others. Track assigned actions to ensure completion and response. * Place and answer phone calls for the principal; employ proper protocols Liaison: * Exercise tact, diplomacy, and discretion while serving as principal's liaison for interactions with officers at all levels within and outside the organization. * Interact confidently and effectively on behalf of the principal by communicating orally or in writing their requirements and priorities on routine to moderately complex mission-related issues. * Provide information or respond accurately to routine to moderately complex questions and/or technical/administrative issues and requests in a clear, concise, credible and courteous manner, and in the appropriate way (i.e., orally by phone or in person, or in writing via email, letter or memorandum). * Maintain and expand a network of professional contacts and working relationships with personnel from the Agency, IC, and a diverse mix of internal and external contacts to influence work outcomes and accomplish duties. Build network relationships that influence officers beyond the supported principal's organization. Correspondence and Records Management: * Draft clear, concise, hard and soft copy routine to moderately complex correspondence on behalf of the principal, emulating their style and voice. * Format, proofread, and edit correspondence and other documents to ensure clarity, accuracy, grammar, and conformance with Agency/IC correspondence guidance. Route correspondence and track status through completion. As needed, track edits and multiple versions of documents. * Establish or improve on existing records management plan in compliance with pre-established protocols; maintain and archive files accordingly. Organize hard and soft copy files, records, and information for easy retrieval. Meeting and Event Preparation: * Compile and/or review for accuracy and completeness, packages, briefing books, and background materials in support of principal's meetings; evaluate content and highlight key meeting details. * Determine appropriate meeting venue and arrange for needed logistics and security (required audio/video capabilities; adequate size room or other venue; transportation, sufficient travel time, parking; visitor requests, clearances, badges, escorts) to ensure principal and/or attendees have the required access and resources to attend and participate in the meeting or event. * Conduct coordination of principal's proposed travel plans with all appropriate offices to ensure itineraries meet principal's requirements. This may include coordination of itineraries and passports/visas for travelers accompanying the principal. * Secure transportation and lodging reservations via internal travel system. Prepare and submit requests for travel and temporary duty request, if required. Follow up on all submissions to ensure principal's requirements are met. General Office Support: * Manage day-to-day office operations and seek to improve office workflow. Clarify assigned roles/tasks, track, and monitor administrative support-related actions to ensure completion. Track, monitor, and follow up on ongoing projects and initiatives. * Prepare and submit any mandatory or other reporting documentation on behalf of principal. * Confirm principal's mandatory or other training requirements. Advise and remind principal of requirements and deadlines for completion REQUIRED SKILLS * Working knowledge of mission priorities to proactively manage and deconflict calendars and to determine threshold issues that need to rise to the principal's attention. * Working knowledge of Agency/IC structure, regulations, policies and protocols to represent principal and to complete routine to moderately complex tasks. * Working knowledge of Agency and IC administrative processes, policies, and procedures, and internal support discipline applications and databases to fulfill duties, guide and teach other administrative support personnel. * Working knowledge of the roles, responsibilities, and interrelatedness of the supported principal's organization, the IC, the organizations and executives with whom the principal regularly * Working knowledge of current practices associated with filing and tracking systems, including rapid storage and retrieval of information. * Extensive working knowledge of Microsoft Office Suite applications (Outlook, Word, Power Point, and Excel) and other tools in order to format and adapt submitted correspondence for ease of presentation. Ability to track edits and multiple versions of documents. * Working knowledge of travel activities to support planning and scheduling of travel arrangements. * Ability to communicate in a clear and concise manner, sufficient to convey moderately complex ideas and information on technical/administrative mission-related issues in a well-organized, logical, concise, credible and courteous manner that is appropriate for the situation, topic, and listener, and consistent with the principal's perspective or position. * Four to five years of progressively responsible administrative support experience with at least one to two years of administrative support at the executive level. * Required: High School Diploma or GED * Preferred: Associates or Bachelors' degree About Core One Our mission is to be at the forefront of devising analytical, operational and technical solutions to our Nation's most complex national security challenges. In order to achieve our mission, Core One values people first and is comprised of outstanding professionals from the national security community. Because Core One is committed to seeking top talent, we offer competitive compensation and benefits packages. In addition, Core One is a team-oriented, dynamic and growing company that values exceptional performance. Core One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability. __PRESENT__PRESENT

Be part of a growing employee owned company that has been around for over 75 years! Southern Air, Inc. is a company dedicated to growth of our employees and great customer service. We serve clients' through-out the Virginia, West Virginia and North Carolina region. This opportunity is located at in Lynchburg, VA location. Southern Air, Inc. rewards your commitment with great wages, benefits including participation in our ESOP (Employee Stock Ownership Plan), Holiday/PTO, medical, 401(k), and career opportunities. Join our team and enjoy the rewards. The Project Manager Assistant provides administrative support to our Project Manager's by coordinating project activities related to any and all projects. The position's main duties are to ensure the continuity and efficiency of each project from start to finish through clear communication to all parties involved. The Project Manager Assistant handles multiple projects within a fast paced environment and is open to constant changes and challenges. The ideal candidate will be highly organized and able to manage multiple projects at once in the absence of day-to-day guidance. Primary responsibilities include but are not limited to: * Ensures all project documentation is accurate and uploaded into internal and external systems * Submittal Log * RFI Log (Request for Information) * Daily Logs * Change Order files and logs * Construction Documentation - Drawings and Specifications * Contract Document Log (i.e. dates of each plan/specification issuance) * Punch List log/file Closeout document logs * Create and Update Project Schedules with the Project Team * Monitor and expedite weekly reports for accuracy. Provide timely data input and/or correction information to insure accurate and beneficial reporting * Coordinate and communicate effectively with the team and clients, technically assist field personnel * Prepare/assemble and log all required closeout documentation (i.e. O&M manuals, as-built drawings, attic stock, warranties, etc.) * Work with outside vendors, subcontractors, and city/county office personnel * Coordinate travel needs * Utilize spreadsheets to track budgets, dates, and other information * Printing/Scanning project documents and drawings * Perform any and all other duties as required/directed Qualifications: * Ability to work on several projects simultaneously and prioritize work * Strong aptitude to work within deadlines * Ability to communicate ideas of process improvement/forward thinking * Integrity, honesty, and responsibility with a desire to contribute to the team's success * Proficient in Microsoft Products, including Excel, Word, PowerPoint, and Projects * Highly organized in both time and resources * Comprehensive understanding of customer service, principles and practices * Ability to work within a team or independently as needed * Strong written and verbal communication skills * Proven ability to multi-task in a fast paced environment, with speed and accuracy * Intermediate computer and/or tablet/iPad experience * Must be able to pass a background / drug screen * Preferred but not required: Ability to read and understand construction plans, contracts and related documents, administrative experience Rewards - Southern Air, Inc. offers a complete package of total rewards that goes beyond a competitive salary: Health Plan - With company contributions to employee health saving account Dental Plan 401k with company match ESOP (Employee Stock Ownership Plan) Vision Plan Short Term & Long Term Disability Supplemental & Dependent Life Insurance Life Insurance & Accidental Death and Dismemberment (AD&D) PTO (Paid Time Off) for vacation and other purposes Employee Assistance Plan All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin or disability or protected veteran status. Visit our website to learn more about Southern Air, Inc. ******************** Accessibility: If you need an accommodation as part of the employment process please contact Recruiting at Phone: ************** Email: ************************* Equal Opportunity Employer, including disabled and veterans. If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English - Spanish - Arabic - Chinese English - Spanish - Chinese If you want to view the Pay Transparency Policy Statement, please click the link: English View Company Information To see other positions, click here.