Administrative Assistant jobs at North Country School - 409 jobs

We are a very busy, Park Slope-based office that provides administrative support for after-school, holiday, and summer camp programs. We are looking for a flexible, sharp, multi-tasker to support our team of administrative and program staff. Ideal someone who seeks an entry level position with growth potential in database management and customer service. THE ROLE Our next Administrative Assistant will be an obsessively detail-oriented individual who is excited to join a community of people who work together to create outstanding after-school and summer camp experiences for children. RESPONSIBILITIES Keep attendance and billing records using our highly-customized database Utilize project management software to maintain tasks and projects Assist in processing enrollments in our database Print attendance reports Manage camper medical forms Draft friendly, articulate memos Assist operations and enrollment teams Answer phone calls, assist families, take accurate notes and messages, and route/transfer calls Attend staff meetings and taking comprehensive notes as required Attend company-wide events and trainings and assist at Staff Orientation in June This is a full-time position. Must be fully vaccinated. Requirements Have strong DATABASE and MICROSOFT WORD skills, plus a working knowledge of Google apps such as Gmail and Google Drive. Experience with Excel, Airtable, Teamwork, and/or TeamUp a plus Have a strong eye for detail and sense of urgency Be very comfortable working with numbers Be extremely computer-savvy, resourceful, and ready to learn Be a hard-working self-starter with a get-it-done attitude Possess excellent spoken and written customer service communication skills Salary Description $45,000 per year

Science Academies of New York (SANY) is excited to announce an opening for an Floating Administrative Assistant for the Citizenship and Science Academy of Rochester. Responsibilities and Duties Answer main office phones, greet visitors, parents, and students Handle transportation requests and calls Take student and staff attendance Contact parents of students who are not present at school for the day Assign substitute teachers as necessary Manage school files and supplies Do morning and afternoon announcements as well as the dismissal of students at the end of the day Sign for packages, open mail, and distribute to staff mailboxes Any other routine and daily duties as necessary in running successfully the Main Office. We're looking for: Excellent organizational and multitasking skills good communication and interpersonal skills Work well under pressure and exhibit a professional demeanor Knowledge of Microsoft applications such as Word and Excel Proficient with Google Cloud Qualifications and Skills: High School Diploma required, degree highly preferred Experience in a school setting preferred Fingerprint clearance through NYS Department of Education What Do We Offer: Benefits: After Successful 90-day Probation Period: Health, Dental/Vision Insurance 403b Employer Match Short Term and Long-Term Disability Paid Vacation and Federal Holidays Opportunity to Grow Who We Are Science Academies of New York Charter Schools (SANY) is a unique K-12 school district serving the Syracuse and Utica, New York communities. We are a public charter school, a tuition-free district providing private school education in a public school setting. We pride ourselves on ensuring our students are prepared for the future with a global mindset (thinking globally and acting locally) to become civic-minded and innovative leaders. Our schools boast a diverse staff and student population who are from various backgrounds, races, and countries, which results in a small-world community within the schools to promote its global and local educational mission. After more than a decade as a vibrant member of the Central New York community, we firmly believe there are no boundaries as to what can be achieved when students, their families, teachers, and the community work together toward success and the greater good. What we can provide Want to learn more about our district? Be sure to check out the following links to get a closer look at our schools, hear from our parents and see what our state and community leaders are saying about SANY. District Website: ************ Equal Opportunity Employer Science Academies of New York is committed to maintaining a working and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or those who participate in an equal opportunity investigation. SANY is building success one ATOM at a time! Salary Description $17.25-$22.00

Job DescriptionDescription: Science Academies of New York (SANY) is excited to announce an opening for an Floating Administrative Assistant for the Citizenship and Science Academy of Rochester. Responsibilities and Duties Answer main office phones, greet visitors, parents, and students Handle transportation requests and calls Take student and staff attendance Contact parents of students who are not present at school for the day Assign substitute teachers as necessary Manage school files and supplies Do morning and afternoon announcements as well as the dismissal of students at the end of the day Sign for packages, open mail, and distribute to staff mailboxes Any other routine and daily duties as necessary in running successfully the Main Office. We're looking for: Excellent organizational and multitasking skills good communication and interpersonal skills Work well under pressure and exhibit a professional demeanor Knowledge of Microsoft applications such as Word and Excel Proficient with Google Cloud Qualifications and Skills: High School Diploma required, degree highly preferred Experience in a school setting preferred Fingerprint clearance through NYS Department of Education What Do We Offer: Benefits: After Successful 90-day Probation Period: Health, Dental/Vision Insurance 403b Employer Match Short Term and Long-Term Disability Paid Vacation and Federal Holidays Opportunity to Grow Who We Are Science Academies of New York Charter Schools (SANY) is a unique K-12 school district serving the Syracuse and Utica, New York communities. We are a public charter school, a tuition-free district providing private school education in a public school setting. We pride ourselves on ensuring our students are prepared for the future with a global mindset (thinking globally and acting locally) to become civic-minded and innovative leaders. Our schools boast a diverse staff and student population who are from various backgrounds, races, and countries, which results in a small-world community within the schools to promote its global and local educational mission. After more than a decade as a vibrant member of the Central New York community, we firmly believe there are no boundaries as to what can be achieved when students, their families, teachers, and the community work together toward success and the greater good. What we can provide Want to learn more about our district? Be sure to check out the following links to get a closer look at our schools, hear from our parents and see what our state and community leaders are saying about SANY. District Website: ************ Equal Opportunity Employer Science Academies of New York is committed to maintaining a working and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or those who participate in an equal opportunity investigation. SANY is building success one ATOM at a time! Requirements:

ABOUT OUR DISTRICT: The Syracuse City School District is undergoing a new phase of innovation and transformation with the goal of ensuring that all students graduate high school with the skills needed to be ready for college and career. For Syracuse, all means all. The School Board and Syracuse community have charged the Superintendent with improving student achievement, and she is seeking a dedicated and diverse team of educators to partner with her in moving the district toward its goals. The Syracuse City School District represents 35 schools and programs, including 6 high schools, 6 middle schools, 6 K-8 schools, 13 elementary schools, and 4 alternative education programs, serving approximately 19,000 students Pre-K-12. Of these students, 82.3% qualify for free or reduced-price lunch, 20.1% are served by the Office of Special Education, and 83% are students of color. JOB DESCRIPTION: The district is committed to ensuring that there is an effective school leadership at the helm of every school and a high quality teacher in every classroom. Administrative Interns provide transformational leadership to planning and managing one of the district's schools. This includes: assisting in implementing a school instructional model which focuses on high student achievement; building a positive school climate that supports the whole student; leveraging research and data to drive instructional practice; and building a high-performing staff to achieve the school's vision and goals. The Administrative Intern will collaborate with parents, community members, the SCSD central office, consultants, as well as other internal/external resources and stakeholders to implement new educational programs, school culture, systems reform, tools and other resources to accelerate student achievement. REPORTS TO: Principal DUTIES & RESPONSIBILITIES: The Administrative Intern will be expected to fulfill the following responsibilities: Results Orientation Promote a widely shared institutional belief that every child deserves and can have expert instruction and that all team members must be advocates for students Set high performance goals for self and others despite instability and obstacles to success Establish and enforce high standards for excellence with students, teachers, and staff Relentlessly focus school activities on student achievement Promote a widely shared institutional belief that every child deserves and can have expert instruction and that it is their responsibility to help ensure this practice Assist in creating a sense of urgency and in taking immediate action to ensure early successes Action Orientation Effectively plan and take action to achieve goals and objectives under the direction of the principal Consistently identify potential issues and obstacles and proactively take action to create and implement solutions Formulate and execute on action plans despite ambiguity, obstacles or resistance Impact and Influence Identify and engage teachers to drive consensus, build trust and facilitate change Establish a culture of learning and achievement Act consistently to influence others' thinking and behavior to achieve results Assist in anticipating and responding to stakeholder concerns and identify and engage key influencers and community resources necessary for success Lead High Performing Teams and Develop and Execute Rigorous, Standards-Aligned Instruction Know and execute teaching and learning best practices, including involving different modalities and engaging a variety of students Coach teachers on recognizing cause and effect between instructional activities and results Effectively organize adult teams to mirror vision and produce maximum results Understand strengths and areas of growth for both team and individuals Effectively engage team in shared decision-making when appropriate Encourage learning and consistently provide instruction, expectations, feedback and other developmental activities to encourage leadership and build capacity Consistently inspire excellence and promote high morale and a positive school culture Strategic Planning and Problem Solving Quickly recognize patterns and trends related to school performance Analyze complex information to help formulate strategic vision and implement action plans Use qualitative and quantitative data to help in assessing performance and to help drive goals and decision-making Quickly recognize patterns and trends related to student academic performance and be able to develop this skill in teachers The Administrative Intern will be expected to perform additional related duties as required. QUALIFICATIONS: Possession of a Master's Degree Minimum 3 years of teaching experience Adaptable to the complexities of the urban school environment Strong belief that all students can learn at high levels and focus on building this culture school-wide Proven experience in teaching in urban schools to accelerate student academic and learning performance Demonstrated success establishing a safe and positive school and/or classroom culture that is conducive to student needs and student learning Familiar with classroom and/or school level best practices to build and sustain change Knowledge of current trends and best practices in education policy and research, including comprehensive assessment systems and data-driven instruction Experience participating in successful design and delivery of educator professional development Demonstrated success in school leadership activities (student activities, department head, etc.) •Prior demonstration of exemplary attendance is expected of any candidate for hire Training and or experience with Culturally Relevant Education (preferred) Preference will be given to those internal candidates who have participated in the Syracuse Aspiring Leadership Academy (SALA). The successful candidate will be required to pass a fingerprint-based background check, at the cost of $102.50 to the candidate. City Residents are encouraged to apply! CERTIFICATION REQUIREMENTS: New York State Administrative Internship Certificate, School Building Leader (SBL) Certificate, or School District Administrator Certificate required. SALARY/SALARY RANGE: Administrative Inters will be compensated $95,000 per year and receive benefits pursuant to the Unit 2 contractual agreement.

ABOUT OUR DISTRICT: The Syracuse City School District is undergoing a new phase of innovation and transformation with the goal of ensuring that all students graduate high school with the skills needed to be ready for college and career. For Syracuse, all means all. The School Board and Syracuse community have charged the Superintendent with improving student achievement, and she is seeking a dedicated and diverse team of educators to partner with her in moving the district toward its goals. The Syracuse City School District represents 35 schools and programs, including 6 high schools, 6 middle schools, 6 K-8 schools, 13 elementary schools, and 4 alternative education programs, serving approximately 19,000 students Pre-K-12. Of these students, 82.3% qualify for free or reduced-price lunch, 20.1% are served by the Office of Special Education, and 83% are students of color. JOB DESCRIPTION: The district is committed to ensuring that there is an effective school leadership at the helm of every school and a high quality teacher in every classroom. Administrative Interns provide transformational leadership to planning and managing one of the district's schools. This includes: assisting in implementing a school instructional model which focuses on high student achievement; building a positive school climate that supports the whole student; leveraging research and data to drive instructional practice; and building a high-performing staff to achieve the school's vision and goals. The Administrative Intern will collaborate with parents, community members, the SCSD central office, consultants, as well as other internal/external resources and stakeholders to implement new educational programs, school culture, systems reform, tools and other resources to accelerate student achievement. REPORTS TO: Principal DUTIES & RESPONSIBILITIES: The Administrative Intern will be expected to fulfill the following responsibilities: Results Orientation Promote a widely shared institutional belief that every child deserves and can have expert instruction and that all team members must be advocates for students Set high performance goals for self and others despite instability and obstacles to success Establish and enforce high standards for excellence with students, teachers, and staff Relentlessly focus school activities on student achievement Promote a widely shared institutional belief that every child deserves and can have expert instruction and that it is their responsibility to help ensure this practice Assist in creating a sense of urgency and in taking immediate action to ensure early successes Action Orientation Effectively plan and take action to achieve goals and objectives under the direction of the principal Consistently identify potential issues and obstacles and proactively take action to create and implement solutions Formulate and execute on action plans despite ambiguity, obstacles or resistance Impact and Influence Identify and engage teachers to drive consensus, build trust and facilitate change Establish a culture of learning and achievement Act consistently to influence others' thinking and behavior to achieve results Assist in anticipating and responding to stakeholder concerns and identify and engage key influencers and community resources necessary for success Lead High Performing Teams and Develop and Execute Rigorous, Standards-Aligned Instruction Know and execute teaching and learning best practices, including involving different modalities and engaging a variety of students Coach teachers on recognizing cause and effect between instructional activities and results Effectively organize adult teams to mirror vision and produce maximum results Understand strengths and areas of growth for both team and individuals Effectively engage team in shared decision-making when appropriate Encourage learning and consistently provide instruction, expectations, feedback and other developmental activities to encourage leadership and build capacity Consistently inspire excellence and promote high morale and a positive school culture Strategic Planning and Problem Solving Quickly recognize patterns and trends related to school performance Analyze complex information to help formulate strategic vision and implement action plans Use qualitative and quantitative data to help in assessing performance and to help drive goals and decision-making Quickly recognize patterns and trends related to student academic performance and be able to develop this skill in teachers The Administrative Intern will be expected to perform additional related duties as required. QUALIFICATIONS: Possession of a Master's Degree Minimum 3 years of teaching experience Adaptable to the complexities of the urban school environment Strong belief that all students can learn at high levels and focus on building this culture school-wide Proven experience in teaching in urban schools to accelerate student academic and learning performance Demonstrated success establishing a safe and positive school and/or classroom culture that is conducive to student needs and student learning Familiar with classroom and/or school level best practices to build and sustain change Knowledge of current trends and best practices in education policy and research, including comprehensive assessment systems and data-driven instruction Experience participating in successful design and delivery of educator professional development Demonstrated success in school leadership activities (student activities, department head, etc.) •Prior demonstration of exemplary attendance is expected of any candidate for hire Training and or experience with Culturally Relevant Education (preferred) Preference will be given to those internal candidates who have participated in the Syracuse Aspiring Leadership Academy (SALA). The successful candidate will be required to pass a fingerprint-based background check, at the cost of $102.50 to the candidate. City Residents are encouraged to apply! CERTIFICATION REQUIREMENTS: New York State Administrative Internship Certificate, School Building Leader (SBL) Certificate, or School District Administrator Certificate required. SALARY/SALARY RANGE: Administrative Inters will be compensated $95,000 per year and receive benefits pursuant to the Unit 2 contractual agreement.

Under the supervision of the Assistant Vice President of Registrar Services and the Assistant Registrar, the Part-time Administrative Assistant is responsible for performing general clerical tasks to include customer service and other administrative duties in support of the daily operations for Registrar Services. Excellent teamwork and interpersonal skills are necessary for this position. Major Responsibilities/Duties/Functions/Tasks Must be familiar with Microsoft Office (Word, Excel, PowerPoint). Provide customer service by greeting visitors in person and via Zoom, answering telephone and email inquiries. Update student records in the student information system, Sonis. Assist with processing transcript requests, student verifications, and data changes. Assist with registration, add/drop, and withdrawal requests. Assist with curriculum changes and graduation declarations. Scan hard copy documents to students' files. Search for records on microfiche. Management reserves the right to assign or reassign duties and responsibilities. **Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience Requirements Associate's degree. Minimum of three to five years of customer service experience in an educational setting. Professional Skills Proficient skills in reading, writing and communication. Ability to follow oral and written instructions. Ability to keep information confidential. Ability to work both independently and with others. Ability to collaborate with individuals with diverse backgrounds. Demonstrate the ability to provide services professionally, effectively, and tactfully to the administration, faculty, staff, students, parents, and representatives from outside organizations. Detail orientated. Possess time management skills and critical thinking skills. Reasoning Ability Ability to effectively report registrar-related information to the registrar services team. Work environment and physical functions This position is in an office environment. Generally, an employee needs to be able to sit, stand, and navigate within the office area. The office equipment either individually used or shared with a department is the responsibility of all employees. ****Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. ****

Administrative Assistant - Physician Assistant (PA) Program School of Health Professions Long Island University, Brooklyn Campus The Administrative Assistant provides essential administrative, operational, and compliance support to the Physician Assistant (PA) Program at Long Island University Brooklyn. This position supports program leadership, faculty, and students while ensuring continuity of operations and documentation necessary for ongoing compliance with ARC-PA 6th Edition accreditation standards. The role is central to the daily functioning of the PA Program and supports student services, admissions processes, data tracking, and program documentation. This a full-time, in-person position. Responsibilities * Provide general administrative support to the PA Program * Manage program email and phone communications * Schedule meetings, interviews, and program events * Prepare meeting agendas and record meeting minutes * Maintain student, faculty, and program records in accordance with FERPA * Assist with admissions activities including interview scheduling and applicant communication * Maintain rosters, databases, and program tracking documents * Assist with preparation and organization of accreditation and assessment documentation * Coordinate room reservations, exam logistics, and program events * Process invoices, reimbursements, and required documentation for payments * Order office and instructional supplies using university systems * Serve as a professional point of contact for students, applicants, faculty, staff, and visitors * Coordinate with institutional offices including Dean's Office, Registrar, IT, Facilities, and Finance * Perform other related duties as assigned Required Qualifications * Associate's degree required; Bachelor's degree preferred * Minimum 2 years of administrative experience * Strong organizational, communication, and time-management skills * Proficiency with Microsoft Office applications * Ability to manage multiple priorities and deadlines * Ability to handle confidential information appropriately Preferred Qualifications * Experience in higher education or health professions education * Experience supporting admissions or academic programs * Familiarity with shared document systems and databases Interested candidates must apply online through the Long Island University employment portal and submit a resume, cover letter, and contact information for professional references. Salary $48,709 LIU is an equal opportunity employer. LIU is committed to extending equal opportunity in employment to all qualified candidates who can contribute to the diversity and excellence of our academic community. LIU encourages applications from all qualified individuals without regard to race, color, religion, genetic information, sexual orientation, gender and/or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, age, disability or any other basis protected by applicable local, state or federal laws. Hiring is contingent on eligibility to work in the United States.

Department Dean of the Faculty Office Job Family Staff - Union Vassar College is deeply committed to providing equal employment opportunities to all applicants and employees by promoting an environment of transparency and respect for differences. We welcome applications from individuals of all backgrounds who meet the qualifications of a posting. If you need to request an accommodation to fully participate in the search process, please contact ******************. Job Description Schedule: Monday - Friday, 8:30am-5:00pm, Full Year Position Summary The Administrative Assistant (Floater) position will provide support to the Dean of Faculty office as well as academic departments to fill vacancies created by leaves of absence, vacation, or vacant positions that are posted. This position will be managed by a member of the Dean of Faculty team, but will report to various assigned locations within academic areas of the college. This is a full time, in-person, CWA Union position. Responsibilities Provide administrative assistance for meetings, calls, and staffing plans; maintain filing systems and department calendars. Support reception or front desk interactions, answer phones, respond to inquiries, collect and distribute mail, and maintain office supplies. Support maintenance scheduled and issues associated with department facilities and equipment, communicate updates to department and facilities/vendors. Support in the organization of events including scheduling, room reservations, completing tasks identified by an event plan, use templates to make name tags, event programs or other event collateral, communicate with vendors and participants, and order food or supplies. Responsible for supervision of student employees including posting of position, hiring, training, task assignments, providing feedback, and timesheet approvals. Communicate in multiple modes with department members, vendors, on-campus offices, alumnae/i, volunteers, and/or other off-campus partners to complete departmental tasks. Responsible for data entry, electronic file maintenance, and running standard reports. Required Qualifications A minimum of two years of administrative support experience or other work experience. Strong computer skills including proficiency with Google Suite, Microsoft Word Office suite and ability to learn additional technical systems. Strong written and verbal communication skills. Ability to interact effectively with a diverse community. Ability to sit or stand for extended periods of time. Ability to interact socially with others. Preferred Qualifications Four years of administrative support experience. Experience working with software systems including finance and accounting systems, payroll, student information systems, or customer relationship management systems. Compensation $18.51 hourly

Department Philosophy Job Family Staff - Union Vassar College is deeply committed to providing equal employment opportunities to all applicants and employees by promoting an environment of transparency and respect for differences. We welcome applications from individuals of all backgrounds who meet the qualifications of a posting. If you need to request an accommodation to fully participate in the search process, please contact ******************. Job Description Schedule: Monday - Friday 8:30-5pm Position Summary: The Administrative Assistant provides administrative and operational support to the Philosophy Department. The Administrative Assistant assists the department chair, faculty, staff, students, and visitors with administrative functions. This is an in-person, CWA union position for the academic year (42 wks./yr.). Responsibilities: Supports the budget operations of the office/department: process invoices; track and compare planned budget to actual expenses; provide notice if out of alignment. Provide administrative assistance for meetings, calls, and staffing plans; maintain filing systems and department calendars. Support reception/front desk interactions, answer phones, respond to inquiries, collect and distribute mail, and maintain office supplies. Support maintenance scheduled and issues associated with department facilities and equipment, communicate updates to department and facilities/vendors. Support in the organization of events including scheduling, room reservations, completing tasks identified by an event plan, use templates to make name tags, event programs or other event collateral, communicate with vendors and participants, and order food or supplies. Responsible for supervision of student employees including posting of position, hiring, training, task assignments, providing feedback, and timesheet approvals. Communicate in multiple modes with department members, vendors, on-campus offices, alumnae/i, volunteers, and/or other off-campus partners to complete departmental tasks. Responsible for data entry, electronic file maintenance, and running standard reports. Required knowledge, skills and abilities: A minimum of two years of administrative support experience or other work experience. Strong computer skills including proficiency with Google Suite, Microsoft Word Office suite and ability to learn additional technical systems. Strong written and verbal communication skills. Ability to interact effectively with a diverse community. Ability to sit or stand for extended periods of time. Ability to interact socially with others. Preferred knowledge, skills and abilities: Four years of administrative support experience. Experience working with software systems including finance and accounting systems, payroll, student information systems, or customer relationship management systems. Compensation: $18.51 per hour

ASSISTANT TO THE COORDINATOR OF BUDGET & ADMINISTRATIVE SERVICES EOC-NTP-1626 Since 1966, the Capital District Educational Opportunity Center (EOC), a division of Hudson Valley Community College and part of the State University of New York, has offered tuition-free academic and workforce development opportunities to disadvantaged and educationally under-prepared individuals. CDEOC's Mission: The Hudson Valley Community College Capital District Educational Opportunity Center (EOC) is an educational enterprise that serves eligible adult learners. The EOC delivers comprehensive, community-based academic and workforce development programs and provides support services leading to enhanced employment opportunities, access to further education, personal growth and development. CDEOC's Vision: The Hudson Valley Community College Capital District Educational Opportunity Center (EOC) is to be recognized as a leader in New York State for: educational excellence, the ability to Optimize opportunity, and for Caring commitment to the students and community it represents. CDEOC's Core Values: S - Service - to deliver quality, committed and caring assistance T - Teamwork - to work diligently, persistently, and cooperatively R - Respect - to treat everyone with dignity I - Initiative - to provide a warm, welcoming, and diverse community V - Versatile - to be flexible and adaptable E - Empower - to promote personal growth and confidence S - Success - to inspire and encourage achievement In order to be considered an applicant for this position you must meet the minimum qualifications as stated in this announcement. HVCC does not support Visas. Applicants must currently hold an unrestricted employment authorization to work in the United States and appointment will be contingent upon completion of a background check. Minimum Qualifications: * Associate's degree or higher from an accredited college or university * At least three (2) years of experience in an administrative or support role * Proficient in Microsoft Word and Excel Additional Qualifications: * Strong organizational, communication, and interpersonal skills. * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Attention to detail and high level of accuracy in work. * Ability to maintain confidentiality and handle sensitive information with discretion. * Must be flexible and willing to work occasional evenings or weekends when required * Team-oriented with the ability to work independently * Excellent verbal and written communication skills * Experience working with multicultural and low-income populations * Non-profit experience a plus Nature and Scope of Duties: The Assistant to the Coordinator of Budget & Administrative Services provides administrative and operational support to ensure the efficient functioning of the Business Services Department. The position reports directly to the Coordinator of Budget & Administrative Services and assists with financial, operational, and clerical tasks as outlined below. Financial Support: * Assist with tracking departmental expenses and reconciling financial records. * Prepare and process purchase orders, invoices, and payment requests. * Help organize and maintain budget files and related documentation. * Provide clerical support for audits and budget preparation activities. Operational Support: * Maintain vendor files, contracts, and related records. * Help track office equipment, supplies, and service requests. * Coordinate minor facility or equipment needs and communicate with vendors as directed. * Assist with ordering supplies and maintaining inventory records. * Assist staff with submitting and processing requests such as travel authorizations, work orders, vehicle reservations, and room reservations, ensuring proper routing and approval. * Manage events and operations calendar. * Inspect and count incoming purchases to confirm quantities match delivery documentation, and provide acknowledgment of receipt for recordkeeping Reporting & Documentation: * Prepare and format basic financial and operational reports as requested. * Maintain organized electronic and paper filing systems. * Record and distribute meeting minutes when needed. Administrative Support: * Schedule meetings, manage calendars, and coordinate meeting logistics. * Greet visitors and assist with front desk coverage as needed. * Serve as a point of contact for administrative inquiries and route information appropriately. * Assist with preparing forms, correspondence, and departmental materials. General Responsibilities: * Provide general support for the Coordinator and department staff. * Foster positive communication with internal and external contacts. * Collaborate with EOC staff to support smooth daily operations. * Assist at the South Campus as needed. * Perform other duties as assigned, including occasional evening or weekend support. The salary for this position is $48,000. Hudson Valley offers a full benefit package including Health Insurance, Dental and Eye Insurance, Retirement, employee and employee's spouse and children free tuition waivers. HVCC also has a generous leave policy. If you're employed by a government or not-for-profit organization, you might be eligible for the PSLF Program. The PSLF Program forgives the remaining balance on your Direct Loans To apply, please visit ***************** and complete the online application before the close date of January 20, 2026. Hudson Valley provides educational access to a diverse community of traditional and non-traditional learners in an environment that fosters lifelong learning and freedom of inquiry and expression. Hudson Valley values equity, inclusion, and dignity for all. Women, minorities, veterans, and individuals with disabilities are encouraged to apply. Bi-lingual applicants strongly encouraged to apply. Hudson Valley Community College is an Affirmative Action/Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

ASSISTANT TO THE COORDINATOR OF BUDGET & ADMINISTRATIVE SERVICES EOC-NTP-1626 Since 1966, the Capital District Educational Opportunity Center (EOC), a division of Hudson Valley Community College and part of the State University of New York, has offered tuition-free academic and workforce development opportunities to disadvantaged and educationally under-prepared individuals. CDEOC's Mission: The Hudson Valley Community College Capital District Educational Opportunity Center (EOC) is an educational enterprise that serves eligible adult learners. The EOC delivers comprehensive, community-based academic and workforce development programs and provides support services leading to enhanced employment opportunities, access to further education, personal growth and development. CDEOC's Vision: The Hudson Valley Community College Capital District Educational Opportunity Center (EOC) is to be recognized as a leader in New York State for: educational excellence, the ability to Optimize opportunity, and for Caring commitment to the students and community it represents. CDEOC's Core Values: S - Service - to deliver quality, committed and caring assistance T - Teamwork - to work diligently, persistently, and cooperatively R - Respect - to treat everyone with dignity I - Initiative - to provide a warm, welcoming, and diverse community V - Versatile - to be flexible and adaptable E - Empower - to promote personal growth and confidence S - Success - to inspire and encourage achievement In order to be considered an applicant for this position you must meet the minimum qualifications as stated in this announcement. HVCC does not support Visas. Applicants must currently hold an unrestricted employment authorization to work in the United States and appointment will be contingent upon completion of a background check. Minimum Qualifications: • Associate's degree or higher from an accredited college or university • At least three (2) years of experience in an administrative or support role • Proficient in Microsoft Word and Excel Additional Qualifications: • Strong organizational, communication, and interpersonal skills. • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • Attention to detail and high level of accuracy in work. • Ability to maintain confidentiality and handle sensitive information with discretion. • Must be flexible and willing to work occasional evenings or weekends when required • Team-oriented with the ability to work independently • Excellent verbal and written communication skills • Experience working with multicultural and low-income populations • Non-profit experience a plus Nature and Scope of Duties: The Assistant to the Coordinator of Budget & Administrative Services provides administrative and operational support to ensure the efficient functioning of the Business Services Department. The position reports directly to the Coordinator of Budget & Administrative Services and assists with financial, operational, and clerical tasks as outlined below. Financial Support: • Assist with tracking departmental expenses and reconciling financial records. • Prepare and process purchase orders, invoices, and payment requests. • Help organize and maintain budget files and related documentation. • Provide clerical support for audits and budget preparation activities. Operational Support: • Maintain vendor files, contracts, and related records. • Help track office equipment, supplies, and service requests. • Coordinate minor facility or equipment needs and communicate with vendors as directed. • Assist with ordering supplies and maintaining inventory records. • Assist staff with submitting and processing requests such as travel authorizations, work orders, vehicle reservations, and room reservations, ensuring proper routing and approval. • Manage events and operations calendar. • Inspect and count incoming purchases to confirm quantities match delivery documentation, and provide acknowledgment of receipt for recordkeeping Reporting & Documentation: • Prepare and format basic financial and operational reports as requested. • Maintain organized electronic and paper filing systems. • Record and distribute meeting minutes when needed. Administrative Support: • Schedule meetings, manage calendars, and coordinate meeting logistics. • Greet visitors and assist with front desk coverage as needed. • Serve as a point of contact for administrative inquiries and route information appropriately. • Assist with preparing forms, correspondence, and departmental materials. General Responsibilities: • Provide general support for the Coordinator and department staff. • Foster positive communication with internal and external contacts. • Collaborate with EOC staff to support smooth daily operations. • Assist at the South Campus as needed. • Perform other duties as assigned, including occasional evening or weekend support. The salary for this position is $48,000. Hudson Valley offers a full benefit package including Health Insurance, Dental and Eye Insurance, Retirement, employee and employee's spouse and children free tuition waivers. HVCC also has a generous leave policy. If you're employed by a government or not-for-profit organization, you might be eligible for the PSLF Program. The PSLF Program forgives the remaining balance on your Direct Loans To apply, please visit ***************** and complete the online application before the close date of January 20, 2026. Hudson Valley provides educational access to a diverse community of traditional and non-traditional learners in an environment that fosters lifelong learning and freedom of inquiry and expression. Hudson Valley values equity, inclusion, and dignity for all. Women, minorities, veterans, and individuals with disabilities are encouraged to apply. Bi-lingual applicants strongly encouraged to apply. Hudson Valley Community College is an Affirmative Action/Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

JOB TITLE: Operations Administrative Assistant Intern Department: Operations Position Type: Internship Part-Time Reports To: Senior Director of Operations and Compliance Shift: Part-Time This is a non-paid internship!!! Mission: Hour Children is a non-profit organization whose mission is to help incarcerated and formerly incarcerated women and their children successfully rejoin the community, reunify with their families, and build healthy, independent, and secure lives. Overview: The Operations Administrative Assistant Intern position will provide general administrative assistance to the Senior Director of Operations and Compliance. This entry-level role will offer a chance to obtain extensive knowledge of operations as well as invaluable practical experience. The Operations Administrative Assistant Intern will assist the operations team with various administrative tasks and support projects that facilitate the organization's mission. This internship provides an opportunity to develop professional skills, gain insight into nonprofit operations, and contribute to meaningful work that impacts the community. Key Responsibilities: Administrative Assistance Help with day-to-day administrative tasks such as answering phones and drafting letters Management and Data Entry Keep physical and digital files organized and up to date while making sure the data is correct. Assist with the scheduling and organization of meetings, create agendas, and take minutes. Help create reports, presentations, and other documents that are needed for stakeholders both inside and outside the company. When necessary, carry out studies on community resources, programs, and best practices to support operations. Support the operations team on initiatives and special projects that are meant to increase the effectiveness of the company. Perform other related administrative tasks and responsibilities as assigned by the supervisor. Qualifications: Education: Currently enrolled in or recently graduated from a degree program in Business Administration, Nonprofit Management, Social Work, or a related field. Skills: Strong organizational and time management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and collaboratively in a team environment. Commitment: Passion for Hour Children, Inc.'s mission and dedication to community service. Internship Benefits: Gain hands-on experience in operations within a nonprofit organization. Develop administrative and project management skills. Work alongside dedicated professionals and mentors in the field. Opportunity to contribute to meaningful work that positively impacts the lives of women and children. Hour Children does not provide Visa Support! Application Process: To apply, please submit your resume and a brief cover letter outlining your interest in the internship and relevant skills to ************************** Applications will be reviewed on a rolling basis until the position is filled. Hour Children, Inc. is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Qualifications Prior office experience required. Must possess excellent interpersonal and communication skills. Proficiency in Microsoft Word, Excel, and Outlook. Preferred Qualifications Proficiency with Zoom or Microsoft Teams, preferred. Proficiency with Google Docs and Google Sheets.

About Hofstra Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community. Position Title Part-Time Secretary, Grade B Position Number 897611 Position Category Staff School/Division Hofstra College of Liberal Arts and Sciences-Natural Science Department Full-Time or Part-Time Part-Time Description Reporting to the Department Chair of Biology, the Part-Time Secretary provides clerical office support to the Department Chair and faculty members. At the direction of the Chair, the Part-time Secretary will be responsible for the day-to-day office operations in collaboration with the Senior Executive Secretary. Responsibilities include, but are not limited to: * Provides day-to-day clerical and receptionist support for the Biology department. * Maintains and updates departmental files and student records. * Processes workflows and overrides as directed by the Chair. * Prepares and posts departmental schedule as well as departmental calendars each semester. * Assists faculty in ordering textbooks and other forms as needed. * Assists students with the registration process as needed. * Orders office equipment and supplies, while maintaining general office supply inventory. * May assist with the coordination of applications for prospective faculty. * Submits work orders and key requests to Plant Department as needed. * Distributes incoming mail and packages. * Assists with the supervision of student aides. * Assists with the coordination of events. * May perform other duties not specifically identified above, but which require the same degree of skill and which are normally included within the above job title. Hours: Monday through Friday from 10am to 2pm. Subject to bumping Qualifications * Prior office experience required. * Must possess excellent interpersonal and communication skills. * Proficiency in Microsoft Word, Excel, and Outlook. Preferred Qualifications * Proficiency with Zoom or Microsoft Teams, preferred. * Proficiency with Google Docs and Google Sheets. Special Instructions Deadline Open Until Filled Date Posted 01/12/2026 EEO Statement Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law. Salary/Salary Range $17.49 per hour Additional Information Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions. * Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.

At Rebecca School, we support students ages 3-21 with neurodevelopmental delays through the DIRFloortime model. Guided by values of respect, relationships, and emotional growth, we help students connect and thrive. Join us and make a lasting difference in their lives. As an Administrative Assistant at Rebecca Schools, you will play a key role in supporting enrollment, record management, and daily front office operations while helping maintain a welcoming, organized, and student-centered environment. What You'll Need High school diploma or equivalent Strong organization and attention to detail Comfort handling confidential student and family information Basic computer skills, including databases, scanning, and document management Professional communication skills with staff, families, and external partners Bilingual Spanish What You'll Do Maintain organized filing systems for student records, legal documents, and reports Support student enrollment by preparing applications, contracts, and welcome materials Update and manage data in Education Edge and related tracking tools Coordinate tours, confirmations, mailings, and information requests with schools and providers Provide front office coverage and clerical support while maintaining a safe environment for students Be available to work Monday-Friday 7:45am-4:00pm Why You'll Love Working Here Enjoy both paid time off and extra paid school breaks (for select roles), plus paid holidays Wellness perks including gym discounts, mindfulness apps, and prescription savings Tuition reimbursement, career development programs, and leadership training 401(k) retirement savings with a 4% company match and immediate vesting Health, dental, and vision insurance Free Employee Assistance Program with confidential counseling, life coaching, and mental health resources Life insurance, disability coverage, and Health Savings Account (HSA) contributions at no cost to you Rebecca School is an equal opportunity employer, committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy status, national origin, age, disability, genetic information, or status as a protected veteran, or any other characteristic protected by law. If you require reasonable accommodations during the application or interview process, please contact us at *******************.

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Job Description Administrative Assistant DEPARTMENT: Academic Affairs DIVISION: Academic Affairs HOURS: Full-Time, Monday- Friday, 8:30- 4:30 _____________________________________________________________________________ Salary information: $19 to $21/hr. BENEFITS: Medical Dental Vision Health Savings Account Flexible Spending Account College Paid Life, AD&D, LTD insurance Generous PTO 12 Paid Holidays TIAA Retirement with 8% college contribution after one year of employment Free EAP Counseling Services Free Chiropractic Care Northeast College of Health Sciences is committed to creating a culture of diversity, equity, inclusion, and belonging with our college campus community. In support of our institutional values, we acknowledge each person's unique experience, perspective, and ability as contributions that both enrich our community and enhance the professions and people we serve. As such, the College is dedicated to providing equitable opportunities to all future and current employees, including those belonging to groups that have been historically underrepresented in higher education. Function Provide support to the Assistant Vice President for Chiropractic (AVPC). Organizational Relationships Reporting to the AVPC. Specific Duties and Responsibilities Provide clerical support, which includes, but is not limited to: answering and routing incoming telephone calls, scheduling appointments, copying, filing, shredding, drafting routine correspondence for signature, grade appeal letters to students, letters to students as a result of academic review, assist AVPC with projects as needed, ensure that deadlines are adhered to, process purchase requisitions, check requisitions, etc. Schedule meetings for the AVPC. Schedule and take minutes for D.C. Department meetings. Process scheduling requests from faculty, staff, and administrators for conference rooms and classrooms through Jenzabar. Maintain Division of Academic Affairs personnel files. Maintain files. Including, but not limited to: correspondence files, committee files, budget documents, faculty research/publication files, etc. Make travel arrangements for AVPC and guests. Organize, plan and execute Transitions Ceremony each trimester. Organize, plan and execute the annual Memorial Service. Responsible for managing all aspects of the ConnecTX instrument distribution, inventory and student certificates. Provide clerical support to the Judicial Officer to facilitate the judicial process. This includes the maintenance of office files, drafting and tracking routine documents and correspondence for signatures, scheduling judicial meetings, etc. Order supplies, periodicals, books, etc. for chiropractic program and offices. Download NBCE Exam results from NBCE website. Post on EIP and distribute to email group. Send Dean's list certificates to qualifying students each trimester. Complete program meeting calendar each trimester for distribution to program faculty and staff. Responsible for processing requests for remediation assessment. Track graduates for NBCE/CCEB board exam results, licensing and employment within 6 months of graduation date. Other duties as assigned. Methods of Accountability Performance evaluations by AVPC. Satisfaction of the Directors and the Judicial Officer with the quality of the services provided. Faculty and student satisfaction with Academic Affairs offices and program services. Mental and Physical Requirements Excellent organizational, written and oral communication skills necessary with emphasis on customer service philosophy. Ability to effectively interact and communicate with all college constituents. Ability to perform multiple tasks flexibly and independently, due to interruptions. Attention to detail and accuracy essential. Possess good listening skills. Ability to evaluate and prioritize workload. Ability to tolerate occasional hallway noise and distractions. Ability to handle high level of discretion and confidentiality. Education and Experience High school diploma with emphasis on secretarial skills and/or minimum of 2-3 years secretarial experience, preferably in an educational setting required. Knowledge of MS Word, PowerPoint, Excel, Outlook, Teams, Zoom, and Jenzabar required. If you are interested in applying for this position; please submit a cover letter of interest, resume and contact information for three professional references to: the Office of Human Resources, 2360 State Route 89, Seneca Falls, NY 13148, or e-mail your response to: *********************************** * Employment is subject to the favorable result of a background investigation and where applicable, confirmation of appropriate degrees and credentialing. Northeast College of Health Sciences is an Equal Opportunity employer and does not discriminate against students or employees on the basis of age, race, color, creed, gender, sexual orientation, or handicapping conditions (or any other protected status) in its educational programs, financial aid, activities, admissions and employment practices.

For description, visit PDF: ************ northeastcollege. edu/webdocs/hr/Administrative Assistant AVP. pdf

The Westchester Community College Foundation, in partnership with SUNY Westchester Community College, provides scholarship, financial, and programmatic support to promote student success both in college and beyond. The Junior Administrative Assistant supports the Executive Director of the Foundation and Executive Administrator. Support will include calendar management, meeting logistics, and general administrative functions. The Junior Administrative Assistant will manage Foundation front office reception and general information for foundation operations. This position requires strong organizational and verbal communication skills. Good knowledge of the principles and practices of administration, office management and personnel management is important. Office tasks include timesheet distribution, mailings, meeting and event preparation (parking, room reservation, copies, work orders, meeting clean up, outlook calendar reminder, name tag printing, etc.), mail receiving, sorting, and distribution and departmental clerical assistance. The incumbent will prepare Excel spreadsheets and design information presentations (i.e. Power Point) for accounting analysis, special events, grant preparation & meeting presentations. The Junior Administrative Assistant will write confirmation letters, mail merge projects (labels, letters, etc.) and proofread printed material, which requires strong writing and computer application skills. They will gather, organize and summarize in report form financial and statistical data for development grant proposals. The incumbent is responsible for exercising independent judgment in relieving principals of administrative details. The Junior Administrative Assistant: * Supports the work of the Vice President, External Affairs/Executive Director WCC Foundation and Executive Administrator, and other staff as needed, including email correspondence, calendar management, and meeting scheduling and coordination; * Handles logistics of Board, Committee, leadership, and staff meetings; * Manages front office duties including phones, ordering office supplies, overseeing facility needs and placing work orders, daily mail distribution, and check log; * Provides assistance to other members of the department staff as needed; * General administrative tasks, filing, and other duties and projects as assigned. Requirements: REQUIRED QUALIFICATIONS: The successful candidate must possess a High School Diploma or equivalent and five years of experience where the primary function of the position was in a staff or administrative support capacity, or where the primary function of the position was supervision of clerical positions. Knowledge of Microsoft Office Suite applications is necessary. All candidates must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and evidence of equity-minded practice in all college policies, practices, and personnel. PREFERRED QUALIFICATIONS: * Proficiency in Microsoft Office Suite, TEAMs and Zoom required. Knowledge of database management preferred; * Strong organizational and time management skills; ability to handle competing priorities and take initiative when appropriate; * Strong interpersonal skills with the ability to interact professionally and communicate effectively with all levels of staff and constituents; * Ability to work both collaboratively and independently; * Attention to detail and ability to handle sensitive information discreetly; * Strong problem-solving skills and the ability to adapt to changing priorities. Additional Information: POSITION EFFECTIVE: The position will remain open until filled. SALARY & BENEFITS: The starting salary is $61,592. Additional compensation with seniority steps maximize at a salary of $76,398. Benefits include comprehensive health coverage, a choice of defined benefit and/or defined contribution pension plan, generous leave benefits, and access to tax sheltered annuities and a deferred compensation plan. Application Instructions: Applicants interested MUST apply online by submitting a letter expressing interest in this position and a resume. Please login to: *********************************************** in order to check/edit your profile or to upload additional documents. Priority will be given to resumes received by February 13th. The review of candidates will begin immediately and continue until the position is filled. Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning. The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law.