Administrative Support Associate jobs at Northwell Health - 135 jobs

Performs secretarial and general office support involving word processing, typing, telephone reception, mail distribution and record and file maintenance. Typically services are provided for an assigned department, care center or nursing unit. Education Requirements ? HS/GED required; some college preferred Experience Requirements ? 2 years? experience in a physician practice or hospital setting providing administrative support functions, with comfort level in patient interaction and having an understanding of maintaining patient confidentiality. Computer Skills ? MS Office Suite: Intermediate ? Other: Epic and IDX or other EHR Non-Bargaining Unit, M82 - Hicksville Overhead OFFS - MSH, Mount Sinai Hospital Answers telephone, screens callers, relay messages and greets visitors. Opens, sorts and prioritizes mail. Picks up and delivers materials as required. Maintains records through filing, retrieval, retention, storage, coding, updating and destruction. Types routine correspondence, memos, reports, minutes and other documents from dictation or handwritten copy. Proofreads typed materials and makes corrections, as needed. May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission. Makes travel, accommodation and/or transportation arrangements. Schedules and maintains calendar for meetings and/or appointments. Responds to inquiries for information according to established policies. Delete Item From List Gathers, assembles and categorizes data for general information purposes and special reports. May process check requests and expense reimbursements. Performs other related duties as necessary.

Department/Unit: Physicians Billing Work Shift: Day (United States of America) Salary Range: $38,937.60 - $50,618.88This position is a Medical billing position for a Physician Practice. Providing efficient and timely follow up of delinquent and denied accounts from third party payers is an essential part of this role. This position is responsible for securing revenue for services provided by Physicians of Albany Med Health System by completing appeals, phone calls, and account review. Qualifications: High school diploma or GED is required. AAS degree is preferred. Customer service experience required Experience providing phone-based customer service a plus Proficiency in office software including Excel and Word Proficiency utilizing payer websites Ability to work in a team environment Ability to communicate effectively, both verbally and in writing Ability to Multi-task and handle a fast-paced work environment Demonstrate organizational and interpersonal skills Essential Duties and Responsibilities: Reviews charges and data for accuracy and appeals discrepancies in regards to CPT-4 and ICD-10 codes with Insurance Companies Validate and Correct registration and insurance information, notations, correct claim submission Researches and interprets information to efficiently reconcile accounts Review and understand payer policy guidelines regarding billing Follow internal policies and procedures for accurate account review Meet expected production and quality standards Other related duties as assigned Extensive on the job training is provided for this role to ensure knowledge and skills are sufficient to perform required duties and responsibilities. Hours for this position will be Monday through Friday, 8:00am-4:30pm. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Performs secretarial and general office support involving word processing, typing, telephone reception, mail distribution and record and file maintenance. Typically services are provided for an assigned department, care center or nursing unit. Associate Degree in secretarial science, Secretarial School diploma or High School Diploma/GED plus one year of related experience 1 year of related experience Non-Bargaining Unit, M5Y - MSD Wantagh Phlebotomy OFFS - MSH, Mount Sinai Hospital Answers telephone, screens callers, relay messages and greets visitors. Opens, sorts and prioritizes mail. Picks up and delivers materials as required. Maintains records through filing, retrieval, retention, storage, coding, updating and destruction. Types routine correspondence, memos, reports, minutes and other documents from dictation or handwritten copy. Proofreads typed materials and makes corrections, s needed. May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission. Makes travel, accommodation and/or transportation arrangements. Schedules and maintains calendar for meetings and/or appointments. Responds to inquiries for information according to established policies. Delete Item From List Gathers, assembles and categorizes data for general information purposes and special reports. May process check requests and expense reimbursements. Performs other related duties as necessary.

Performs secretarial and general office support involving word processing, typing, telephone reception, mail distribution and record and file maintenance. Typically services are provided for an assigned department, care center or nursing unit. **Qualifications** + Associate Degree in secretarial science, Secretarial School diploma or High School Diploma/GED plus one year of related experience + 1 year of related experience Non-Bargaining Unit, M5Y - MSD Wantagh Phlebotomy OFFS - MSH, Mount Sinai Hospital **Responsibilities** + Answers telephone, screens callers, relay messages and greets visitors. + Opens, sorts and prioritizes mail. Picks up and delivers materials as required. + Maintains records through filing, retrieval, retention, storage, coding, updating and destruction. + Types routine correspondence, memos, reports, minutes and other documents from dictation or handwritten copy. Proofreads typed materials and makes corrections, s needed. + May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission. + Makes travel, accommodation and/or transportation arrangements. + Schedules and maintains calendar for meetings and/or appointments. + Responds to inquiries for information according to established policies. Delete Item From List + Gathers, assembles and categorizes data for general information purposes and special reports. + May process check requests and expense reimbursements. + Performs other related duties as necessary. **About Us** **Strength through Unity and Inclusion** The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai's unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual. At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history. **About the Mount Sinai Health System:** Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally. **Equal Opportunity Employer** The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. **Compensation Statement** Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $18.0353 - $25 Hourly. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Performs secretarial and general office support involving word processing, typing, telephone reception, mail distribution and record and file maintenance. Typically services are provided for an assigned department, care center or nursing unit. Associate Degree in secretarial science, Secretarial School diploma or High School Diploma/GED plus one year of related experience 1 year of related experience 1. Answers telephone, screens callers, relay messages and greets visitors. 2. Opens, sorts and prioritizes mail. Picks up and delivers materials as required. 3. Maintains records through filing, retrieval, retention, storage, coding, updating and destruction. 4. Types routine correspondence, memos, reports, minutes and other documents from dictation or handwritten copy. Proofreads typed materials and makes corrections, as needed. 5. May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission. 6. Makes travel, accommodation and/or transportation arrangements. 7. Schedules and maintains calendar for meetings and/or appointments. 8. Responds to inquiries for information according to established policies. Delete Item From List 9. Gathers, assembles and categorizes data for general information purposes and special reports. 10. May process check requests and expense reimbursements. 11. Performs other related duties as necessary.

Department/Unit: Patient Billing Service Work Shift: Day (United States of America) Salary Range: $38,937.60 - $50,618.88This is a medical billing position. Providing efficient and timely follow up of delinquent and denied accounts from third party payers is an essential part of this role. This position is responsible for securing revenue for services provided by hospital of Albany Med Health System by competing appeals, phone calls, and account review. Qualifications: High school diploma or GED is required. AAS degree is preferred. Knowledge in billing codes and EDI requirements. Knowledge of electronic claims processing and edits. Excellent decision-making skills, detail oriented, and have the ability to submit factual, timely and compelling appeal letters to payors regarding payment variances and denials. Able to communicate effectively and successfully with team members, providers, contractors, payors, and their Leadership group daily. Able to successfully balance the demands of a wide range of duties when given general direction, based upon standards, policies, and procedures. Essential Duties and Responsibilities: Use of payor websites for eligibility verification. Work with payors to resolve underpayments, overpayments, rejections & denials. Reviewing and replying to correspondence relating to the outstanding receivables and identifying and/or escalating billing issues to their manager in a timely manner. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Department/Unit: Accounts Payable Work Shift: Day (United States of America) Salary Range: $40,495.10 - $52,643.64 Under the direction of the Accounts Payable Manager, the Accounts Payable Specialist is part of the team responsible for the payment or distribution of all accounts payable related transactions to support the operations of all campuses of the Albany Med Heath System (AMHS). This includes supplier invoices, reimbursements, refunds, credits and related transactions, issued by all payment methodologies. The team is accountable for ensuring payment of payables and related credits in an accurate and timely manner, while ensuring compliance with all applicable policies and regulations. The team is also responsible for responding to inquiries and requests regarding payments which includes coordinating and organizing of payment scheduling and payment issue research and resolution. This may also include supplier statement review. The position will provide outstanding levels of services to all stakeholders, both internal and external to the organization. Work collaboratively and effectively as a member of the team responsible for coordinating the scheduling and payment of invoices, reimbursements, refunds, credits, and all related transactions. Respond to requests from suppliers and departmental staff regarding scheduling or status of payment requests in an accurate, timely, and professional manner. Assit with the coordination and organization of strategies and resources used to support payment processing such as scheduling, tracking, and monitoring of invoices. This includes use of existing resources such as spreadsheets and reports, as well as creation and implementation of new resources as appropriate. Ensure transactions are processed in an accurate and timely manner in the Enterprise Resource Planning (ERP) software in accordance with cash allocation issued by Treasury. This includes awareness of and consideration for invoices with sensitive payment terms or rebate or discount opportunities based on payment timing. Issues that require additional intervention should be identified and addressed timely. Ensure timely and accurate compilation and distribution of payments. This includes tracking and follow up to ensure successful completion of the payment process. This also includes researching and coordinating with other team members to resolve payment related issues needed to successfully complete the payment process. Assist, educate, and support departments, colleagues, and suppliers with requests concerning invoice or reimbursement processing, policies, or payment status. Ensure compliance with and enforcement of all applicable policies, procedures, and regulations. This includes ensuring all invoices and expense reimbursements include appropriate and required documentation and approval(s). Ensure compliance with supplier file processes and standards to ensure invoices and payments are processed and issued to the correct supplier, location and payment method. Assist with identification and pursuit of unclaimed funds identified for the organization. Ensure records are maintained and accessible to support and comply with financial processes and regulations. Work collaboratively with all other AMHS departments to support the AMHS and Supply Chain missions and ensure outstanding customer services in a collaborative and efficient manner. This includes but is not limited to Supply Chain departments of Sourcing & Contracting, Data Integrity, Accounts Payable, and Receiving and Distribution, but also Finance and Treasury. Other duties as assigned. It is expected that this position be available and willing to provide assistance or coverage for colleagues to meet the operational needs of the organization. Additionally, staff may be asked to assist in other duties or projects not specifically outlined in this job description. It is expected that staff willingly assist to the best of their abilities and within the expectations of their position. AMHS also reserves the right to reevaluate and reassign duties based on the changing demands of the office, either temporary or permanently. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a "need to know" and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Department/Unit: Accounts Payable Work Shift: Day (United States of America) Salary Range: $40,495.10 - $52,643.64Under the direction of the Accounts Payable Manager, the Accounts Payable Specialist is part of the team responsible for the payment or distribution of all accounts payable related transactions to support the operations of all campuses of the Albany Med Heath System (AMHS). This includes supplier invoices, reimbursements, refunds, credits and related transactions, issued by all payment methodologies. The team is accountable for ensuring payment of payables and related credits in an accurate and timely manner, while ensuring compliance with all applicable policies and regulations. The team is also responsible for responding to inquiries and requests regarding payments which includes coordinating and organizing of payment scheduling and payment issue research and resolution. This may also include supplier statement review. The position will provide outstanding levels of services to all stakeholders, both internal and external to the organization. Work collaboratively and effectively as a member of the team responsible for coordinating the scheduling and payment of invoices, reimbursements, refunds, credits, and all related transactions. Respond to requests from suppliers and departmental staff regarding scheduling or status of payment requests in an accurate, timely, and professional manner. Assit with the coordination and organization of strategies and resources used to support payment processing such as scheduling, tracking, and monitoring of invoices. This includes use of existing resources such as spreadsheets and reports, as well as creation and implementation of new resources as appropriate. Ensure transactions are processed in an accurate and timely manner in the Enterprise Resource Planning (ERP) software in accordance with cash allocation issued by Treasury. This includes awareness of and consideration for invoices with sensitive payment terms or rebate or discount opportunities based on payment timing. Issues that require additional intervention should be identified and addressed timely. Ensure timely and accurate compilation and distribution of payments. This includes tracking and follow up to ensure successful completion of the payment process. This also includes researching and coordinating with other team members to resolve payment related issues needed to successfully complete the payment process. Assist, educate, and support departments, colleagues, and suppliers with requests concerning invoice or reimbursement processing, policies, or payment status. Ensure compliance with and enforcement of all applicable policies, procedures, and regulations. This includes ensuring all invoices and expense reimbursements include appropriate and required documentation and approval(s). Ensure compliance with supplier file processes and standards to ensure invoices and payments are processed and issued to the correct supplier, location and payment method. Assist with identification and pursuit of unclaimed funds identified for the organization. Ensure records are maintained and accessible to support and comply with financial processes and regulations. Work collaboratively with all other AMHS departments to support the AMHS and Supply Chain missions and ensure outstanding customer services in a collaborative and efficient manner. This includes but is not limited to Supply Chain departments of Sourcing & Contracting, Data Integrity, Accounts Payable, and Receiving and Distribution, but also Finance and Treasury. Other duties as assigned. It is expected that this position be available and willing to provide assistance or coverage for colleagues to meet the operational needs of the organization. Additionally, staff may be asked to assist in other duties or projects not specifically outlined in this job description. It is expected that staff willingly assist to the best of their abilities and within the expectations of their position. AMHS also reserves the right to reevaluate and reassign duties based on the changing demands of the office, either temporary or permanently. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Department/Unit: Physicians Billing Work Shift: Day (United States of America) Salary Range: $38,937.60 - $50,618.88This is a medical billing position for a physicians practice. Providing efficient and timely follow up of delinquent and denied accounts from third party payers is an essential part of this role. This position is responsible for securing revenue for services provided by physicians of Albany Med by competing appeals, phone calls, and account review. Qualifications: High school diploma or GED is required. AAS degree is preferred. Customer service experience required Experience providing phone-based customer service a plus Proficiency in office software including Excel and Word Proficiency utilizing payer websites Ability to work in a team environment Ability to communicate effectively, both verbally and in writing Ability to Multi-task and handle a fast-paced work environment Demonstrate organizational and interpersonal skills Essential Duties and Responsibilities: Reviews charges and data for accuracy and appeals discrepancies in regards to CPT-4 and ICD-10 codes with Insurance Companies Validate and Correct registration and insurance information, notations, correct claim submission Researches and interprets information to efficiently reconcile accounts Review and understand payer policy guidelines regarding billing Follow internal policies and procedures for accurate account review Meet expected production and quality standards Other related duties as assigned Extensive on the job training is provided for this role to ensure knowledge and skills are sufficient to perform required duties and responsibilities. Hours for this position will be Monday through Friday, 8:00am - 4:30pm. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Department/Unit: Patient Billing Service Work Shift: Day (United States of America) Salary Range: $38,937.60 - $50,618.88 This is a medical billing position. Providing efficient and timely follow up of delinquent and denied accounts from third party payers is an essential part of this role. This position is responsible for securing revenue for services provided by hospital of Albany Med Health System by competing appeals, phone calls, and account review. Qualifications: High school diploma or GED is required. AAS degree is preferred. Knowledge in billing codes and EDI requirements. Knowledge of electronic claims processing and edits. Excellent decision-making skills, detail oriented, and have the ability to submit factual, timely and compelling appeal letters to payors regarding payment variances and denials. Able to communicate effectively and successfully with team members, providers, contractors, payors, and their Leadership group daily. Able to successfully balance the demands of a wide range of duties when given general direction, based upon standards, policies, and procedures. Essential Duties and Responsibilities: Use of payor websites for eligibility verification. Work with payors to resolve underpayments, overpayments, rejections & denials. Reviewing and replying to correspondence relating to the outstanding receivables and identifying and/or escalating billing issues to their manager in a timely manner. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a "need to know" and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Department/Unit: Physicians Billing Work Shift: Day (United States of America) Salary Range: $38,937.60 - $50,618.88 This position is a Medical billing position for a Physician Practice. Providing efficient and timely follow up of delinquent and denied accounts from third party payers is an essential part of this role. This position is responsible for securing revenue for services provided by Physicians of Albany Med Health System by completing appeals, phone calls, and account review. Qualifications: * High school diploma or GED is required. AAS degree is preferred. * Customer service experience required * Experience providing phone-based customer service a plus * Proficiency in office software including Excel and Word * Proficiency utilizing payer websites * Ability to work in a team environment * Ability to communicate effectively, both verbally and in writing * Ability to Multi-task and handle a fast-paced work environment * Demonstrate organizational and interpersonal skills Essential Duties and Responsibilities: * Reviews charges and data for accuracy and appeals discrepancies in regards to CPT-4 and ICD-10 codes with Insurance Companies * Validate and Correct registration and insurance information, notations, correct claim submission * Researches and interprets information to efficiently reconcile accounts * Review and understand payer policy guidelines regarding billing * Follow internal policies and procedures for accurate account review * Meet expected production and quality standards * Other related duties as assigned Extensive on the job training is provided for this role to ensure knowledge and skills are sufficient to perform required duties and responsibilities. Hours for this position will be Monday through Friday, 8:00am-4:30pm. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a "need to know" and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

The Project Manager I oversees the operational aspects and scope of a specific project or ongoing department initiatives. S/he supports department leadership, organizes conferences, seminars, location moves, educational initiatives and other projects, and is responsible for the creation and monitoring of timelines and other specifications. Bachelor's degree or greater preferred, or combination of applicable work experience and education. Bachelor's degree in neuroscience, biomedical sciences, data science, public health, or related field. Master's degree (e.g., MS, MPH, MBA, MPA) with emphasis in research administration, data science, or program management, or PhD in neuroscience, neurobiology or a related field preferred. 3+ years of relevant experience with Master's degree; 5+ years with Bachelor's degree; 3-5 years of experience in program, project, or research administration within an academic setting preferred. Familiarity with grant funding mechanisms (NIH, DoD, NSF, foundations) and academic research operations. Demonstrated ability to manage large datasets, compliance processes, or research governance frameworks. Experience with multi-PI, multi-institutional initiatives or center-level grants. Formal project management training or certification (e.g., PMP) highly desirable. Knowledge of neuroscience or neurotechnology research domains. Proficiency in research data platforms (e.g., REDCap, cloud repositories) and project management tools (Airtable, Notion, Motion, etc.). Support leadership in coordinating multi-PI (within Sinai), multi-site (with other sites) research programs. Develop and monitor project timelines, milestones, and deliverables in alignment with funding mechanisms and project. Monitor and report conflicts of interest that may arise in study personnel and maintain COI communication logs. Track budgets, effort commitments, and compliance with sponsor reporting requirements. • Prepare annual progress reports, including milestone updates. Assist in preparation of grant and FDA IDE submissions and renewals. Research Data Management Oversee curation, organization, and sharing of large neuroscience datasets (intracranial, behavioral, imaging, etc.), including dissemination of de-identified datasets through online repositories, curated code bases (e.g. GitHub), and managing requests for data sharing. Ensure compliance with IRB and FDA protocols, HIPAA regulations, and open data principles. Coordinate integration of data pipelines, repositories, and analysis workflows across collaborating institutions. Monitoring and ensuring compliance with data sharing plans outlined by funding agency. Facilitate data access for trainees and collaborators, maintaining rigorous standards for documentation and reproducibility. Research Operations & Coordination Serve as the primary liaison among PIs, labs, trainees, and administrative offices. Organize internal and external meetings, symposia, and workshops; track agendas, notes, and action items. Oversee clinical-research team coordination, including patient scheduling and communication. Keep track of deliverables for individuals and groups, and be ready to coordinate and present related updates in group meetings. Support faculty in strategic planning and deliverable monitoring. Draft concise reports and presentations for PIs, funding agency, and advisory boards. Coordinate public-facing events and dissemination (press, media, social). Performs other related duties.

Department/Unit: Patient Billing Service Work Shift: Day (United States of America) Salary Range: . Qualifications: High school diploma or GED is required. AAS degree is preferred. Knowledge in billing codes and EDI requirements. Knowledge of electronic claims processing and edits. Excellent decision-making skills, detail oriented, and have the ability to submit factual, timely and compelling appeal letters to payors regarding payment variances and denials. Able to communicate effectively and successfully with team members, providers, contractors, payors, and their Leadership group daily. Able to successfully balance the demands of a wide range of duties when given general direction, based upon standards, policies, and procedures. Essential Duties and Responsibilities: Use of payor websites for eligibility verification. Work with payors to resolve underpayments, overpayments, rejections & denials. Reviewing and replying to correspondence relating to the outstanding receivables and identifying and/or escalating billing issues to their manager in a timely manner. Entry level hospital billing and claims position. Qualifications: High school diploma or GED is required. AAS degree is preferred. Knowledge in billing codes and EDI requirements. Knowledge of electronic claims processing and edits. Excellent decision-making skills, detail oriented, and have the ability to submit factual, timely and compelling appeal letters to payors regarding payment variances and denials. Able to communicate effectively and successfully with team members, providers, contractors, payors, and their Leadership group daily. Able to successfully balance the demands of a wide range of duties when given general direction, based upon standards, policies, and procedures. Essential Duties and Responsibilities: Use of payor websites for eligibility verification. Work with payors to resolve underpayments, overpayments, rejections & denials. Reviewing and replying to correspondence relating to the outstanding receivables and identifying and/or escalating billing issues to their manager in a timely manner. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Department/Unit: Nursing Resources Work Shift: Day (United States of America) Salary Range: $55,895.80 - $83,843.71 Provides administrative support in the Department of Nursing Resources including but not limited to scheduling system administration, maintenance of data integrity in financial and productivity measures, being a liaison among Nursing Organization, Finance, Payroll, Human Resources and Information Services. Essential Duties and Responsibilities * Serves as consultant for Shiftwizard Scheduling System/Kronos Enhanced Scheduling System which interface with the payroll system, working with Information Systems and Payroll in the design, development and testing of new program for implementation, the maintenance of current program. * Serves as the System Administrator for the scheduling system(s) with assisting system configuration, monitoring system performances, diagnosing/correcting problems, and interacting with the vendors and internal resource groups when needed. * Provides training and education about scheduling systems to unit managers and schedulers as necessary. * Establish a training/education material to raise user awareness for the scheduling system. * Develops and shares best practices in scheduling and staffing management with unit managers and schedulers. * Serves as a content expert and leader for Central Staffing Office functions such as establishing schedule templates and balancing schedules based on schedule changes. * Works with managers and employees for resolution of time and attendance and scheduling issues. * Works in a professional partnership with unit managers, Payroll, HR and IS to ensure pay practice administration compliant with the applicable policies and pay program guidelines and conduct audit as needed. * Sets up travelers in Kronos and Shiftwizard system to schedule and to track work hours, distributes reports and oversees timecard and invoice reconciliation process. * Processes delegated Workday transactions: Job Requisitions - approves based on the budgetary complement, One Time Payment - approves based on the established pay practice guidelines * Produces and distributes various productivity reports on a regular basis and based on ad-hoc requests * Assists in annual budget planning for Nursing organization by preparing historical key metrics, benchmark data and tracking budget changes. * Assists in tracking Under $50K capital purchases and prepares a quarterly status report for Nursing Leadership. * Provides quarterly data for Action OI reporting and distributes department reports quarterly and annually for Nursing organization. * Monitors data flow and mapping tables among various systems to ensure integrity of data. * Actively participates in establishing goals and strategies annually to enhance the functions and the scopes of the Nursing Resources Department. * Maintains strict confidentiality of all employee information. * Assists with process improvement activities to maximize efficiencies, effectiveness and quality of work. * Acts in accordance with the standards of NYS Department of Health and Joint Commission of Accreditation Hospitals. * Evaluates own performance in relation to role responsibilities in conjunction with supervisor. Qualifications * Associate's Degree of an approved business or healthcare management college - required * 4-6 years of business office and payroll experience - required * Demonstrated knowledge and understanding of Management Information Systems, Data Processing and the ability to use related software applications. * Demonstrated effective interpersonal and communication skills. * Demonstrated organizational skills with attention to detail. Physical Demands * Standing - Occasionally * Walking - Occasionally * Sitting - Constantly * Lifting - Rarely * Carrying - Rarely * Pushing - Rarely * Pulling - Rarely * Climbing - Rarely * Balancing - Rarely * Stooping - Rarely * Kneeling - Rarely * Crouching - Rarely * Crawling - Rarely * Reaching - Rarely * Handling - Occasionally * Grasping - Occasionally * Feeling - Rarely * Talking - Constantly * Hearing - Constantly * Repetitive Motions - Frequently * Eye/Hand/Foot Coordination - Frequently Working Conditions * Extreme cold - Rarely * Extreme heat - Rarely * Humidity - Rarely * Wet - Rarely * Noise - Occasionally * Hazards - Rarely * Temperature Change - Rarely * Atmospheric Conditions - Rarely * Vibration - Rarely Thank you for your interest in Albany Medical Center! Albany Medical Center is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a "need to know" and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Medical Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a "need to know" and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Department/Unit: Nursing Resources Work Shift: Day (United States of America) Salary Range: $55,895.80 - $83,843.71Provides administrative support in the Department of Nursing Resources including but not limited to scheduling system administration, maintenance of data integrity in financial and productivity measures, being a liaison among Nursing Organization, Finance, Payroll, Human Resources and Information Services. Essential Duties and Responsibilities Serves as consultant for Shiftwizard Scheduling System/Kronos Enhanced Scheduling System which interface with the payroll system, working with Information Systems and Payroll in the design, development and testing of new program for implementation, the maintenance of current program. Serves as the System Administrator for the scheduling system(s) with assisting system configuration, monitoring system performances, diagnosing/correcting problems, and interacting with the vendors and internal resource groups when needed. Provides training and education about scheduling systems to unit managers and schedulers as necessary. Establish a training/education material to raise user awareness for the scheduling system. Develops and shares best practices in scheduling and staffing management with unit managers and schedulers. Serves as a content expert and leader for Central Staffing Office functions such as establishing schedule templates and balancing schedules based on schedule changes. Works with managers and employees for resolution of time and attendance and scheduling issues. Works in a professional partnership with unit managers, Payroll, HR and IS to ensure pay practice administration compliant with the applicable policies and pay program guidelines and conduct audit as needed. Sets up travelers in Kronos and Shiftwizard system to schedule and to track work hours, distributes reports and oversees timecard and invoice reconciliation process. Processes delegated Workday transactions: Job Requisitions - approves based on the budgetary complement, One Time Payment - approves based on the established pay practice guidelines Produces and distributes various productivity reports on a regular basis and based on ad-hoc requests Assists in annual budget planning for Nursing organization by preparing historical key metrics, benchmark data and tracking budget changes. Assists in tracking Under $50K capital purchases and prepares a quarterly status report for Nursing Leadership. Provides quarterly data for Action OI reporting and distributes department reports quarterly and annually for Nursing organization. Monitors data flow and mapping tables among various systems to ensure integrity of data. Actively participates in establishing goals and strategies annually to enhance the functions and the scopes of the Nursing Resources Department. Maintains strict confidentiality of all employee information. Assists with process improvement activities to maximize efficiencies, effectiveness and quality of work. Acts in accordance with the standards of NYS Department of Health and Joint Commission of Accreditation Hospitals. Evaluates own performance in relation to role responsibilities in conjunction with supervisor. Qualifications Associate's Degree of an approved business or healthcare management college - required 4-6 years of business office and payroll experience - required Demonstrated knowledge and understanding of Management Information Systems, Data Processing and the ability to use related software applications. Demonstrated effective interpersonal and communication skills. Demonstrated organizational skills with attention to detail. Physical Demands Standing - Occasionally Walking - Occasionally Sitting - Constantly Lifting - Rarely Carrying - Rarely Pushing - Rarely Pulling - Rarely Climbing - Rarely Balancing - Rarely Stooping - Rarely Kneeling - Rarely Crouching - Rarely Crawling - Rarely Reaching - Rarely Handling - Occasionally Grasping - Occasionally Feeling - Rarely Talking - Constantly Hearing - Constantly Repetitive Motions - Frequently Eye/Hand/Foot Coordination - Frequently Working Conditions Extreme cold - Rarely Extreme heat - Rarely Humidity - Rarely Wet - Rarely Noise - Occasionally Hazards - Rarely Temperature Change - Rarely Atmospheric Conditions - Rarely Vibration - Rarely Thank you for your interest in Albany Medical Center! Albany Medical Center is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Medical Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Department/Unit: Health Information Services Work Shift: Day (United States of America) Salary Range: $47,921.64 - $71,882.46 The Administrative Coordinator utilizes collaboration and project management skills to assist with assessment, planning, implementation and evaluation of the Cancer Program contributing to the success of the program. The administrative coordinator is responsible for performing and coordinating a variety of administrative and office related tasks, completing several projects, and providing support to the Cancer Registrars within AMHS Health Information Management departments. Education: * High school diploma or equivalent required. Associates degree in Office Administration or related field required. Licensure, Certification & Registration: * RHIA, RHIT preferred. Experience: * 2 or more years of experience in administrative support role or related work environment required. Skills, Knowledge & Abilities: * Working knowledge of computer-based applications and strong PC/ keyboard skills. * Knowledge of medical terminology. * Strong attention to detail and demonstrated ability to use sound judgment in decision making. * Excellent organizational skills with demonstrated time management skills. * Ability to handle high workload volume with many variables, demonstrating flexibility and adaptability. * Excellent customer service skills (written and verbal), demonstrate the ability to work effectively and efficiently with a diverse population. * Requires strong multi-tasking capabilities. * Ability to work well independently and within a team. Position Summary: The Administrative Coordinator utilizes collaboration and project management skills to assist with assessment, planning, implementation and evaluation of the Cancer Program contributing to the success of the program. The administrative coordinator is responsible for performing and coordinating a variety of administrative and office related tasks, completing several projects, and providing support to the Cancer Registrars within AMHS Health Information Management departments. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a "need to know" and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Department/Unit: Pathology Administration Work Shift: Day (United States of America) Salary Range: $47,921.64 - $71,882.46The Administrative Coordinator utilizes collaboration and project management skills to assist with assessment, planning, implementation and evaluation of department activities contributing to the success of the department and promoting the department's brand. Essential Duties and Responsibilities Serves as a technology resource for the department's technology systems Functions as a Business Analyst and provides advanced and confidential administrative support, project management and financial analytics requiring broad experience, skill and knowledge of Albany Medical Center Collaborates with multiple departments and provides high-level project support and analytical services Provides project management, implementation and research/data analytic services; communication; financial reporting and analysis; vendor evaluation; information systems; as it relates to the successful implementation of strategic goals and objectives of the department and the organization. Requires strong multi-tasking capabilities Requires adherence to strict confidentiality guidelines Qualifications Associate's Degree - required Prior experience in customer service. - preferred Working knowledge of computer-based applications and strong PC/ keyboard skills. Knowledge of medical terminology. Strong attention to detail and demonstrated ability to use sound judgment in decision making. Excellent organizational skills with demonstrated time management skills. Ability to handle high workload volume with many variables, demonstrating flexibility and adaptability. Excellent customer service skills (written and verbal), demonstrating the ability to work effectively and efficiently with a diverse population. Ability to work well independently as well as within a team unit. Thank you for your interest in Albany Medical Center! Albany Medical Center is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Medical Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Department/Unit: Health Information Services Work Shift: Day (United States of America) Salary Range: $47,921.64 - $71,882.46The Administrative Coordinator utilizes collaboration and project management skills to assist with assessment, planning, implementation and evaluation of the Cancer Program contributing to the success of the program. The administrative coordinator is responsible for performing and coordinating a variety of administrative and office related tasks, completing several projects, and providing support to the Cancer Registrars within AMHS Health Information Management departments. Education: High school diploma or equivalent required. Associates degree in Office Administration or related field required. Licensure, Certification & Registration: RHIA, RHIT preferred. Experience: 2 or more years of experience in administrative support role or related work environment required. Skills, Knowledge & Abilities: Working knowledge of computer-based applications and strong PC/ keyboard skills. Knowledge of medical terminology. Strong attention to detail and demonstrated ability to use sound judgment in decision making. Excellent organizational skills with demonstrated time management skills. Ability to handle high workload volume with many variables, demonstrating flexibility and adaptability. Excellent customer service skills (written and verbal), demonstrate the ability to work effectively and efficiently with a diverse population. Requires strong multi-tasking capabilities. Ability to work well independently and within a team. Position Summary: The Administrative Coordinator utilizes collaboration and project management skills to assist with assessment, planning, implementation and evaluation of the Cancer Program contributing to the success of the program. The administrative coordinator is responsible for performing and coordinating a variety of administrative and office related tasks, completing several projects, and providing support to the Cancer Registrars within AMHS Health Information Management departments. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Performs diversified clerical duties related to the operational needs of the office/department. Job Responsibility Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages; Scheduling appointments/meetings; Maintaining department/office files, record keeping, patient record filing; Taking meeting minutes; Collecting payments; Keeping inventory and ordering supplies for the department/office; Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions. Job Qualification High School Diploma or equivalent required. 1-3 years of relevant experience, required. *Additional Salary Detail The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).