How to hire an office system analyst

How to hire an office system analyst, step by step

Here's a step-by-step office system analyst hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an office system analyst job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new office system analyst
• Step 8: Go through the hiring process checklist

What does an office system analyst do?

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1. Identify your hiring needs

   First, determine the employments status of the office system analyst you need to hire. Certain office system analyst roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them an office system analyst to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire an office system analyst that fits the bill.

   The following list breaks down different types of office system analysts and their corresponding salaries.

   Type of Office System Analyst	Description	Hourly rate
   Office System Analyst	Computer systems analysts study an organization’s current computer systems and procedures and design information systems solutions to help the organization operate more efficiently and effectively. They bring business and information technology (IT) together by understanding the needs and limitations of both.	$34-60
   Analyst Lead	The duties of an analyst lead depend on one's line of work or industry of employment. Typically, their responsibilities revolve around performing research and analysis, coordinating with different departments to gather leads and data, reviewing findings, and producing reports and presentations for the stakeholders and other higher-ranking officials... Show more	$35-58
   Operations Research Analyst	Operations research analysts are responsible for assisting organizations in making better decisions. These professionals work to develop solutions that will aid businesses to operate more efficiently using advanced techniques such as data mining, optimization, and mathematical modeling... Show more	$23-54

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Derivative
   • Securities
   • Fixed Income
   • Bloomberg
   • Trade Support
   • P/L
   • Payroll
   • Reconciliations
   • Equities
   • Financial Statements
   • Client Service
   • Software Applications
   • Cash Management
   • External Clients

   Check all skills

   Responsibilities:

   • Design system architecture and electrical systems, develop system test plan and manage technical suppliers.
   • Calculate and reconcile income payments for all securities hold in funds including fix income, bank loan and equity securities.
   • Verify proper accounting treatment of all interest rate schedules in proprietary company software for fix income and bank loan securities.
   • Utilize vendor data to price equities, equity swaps, equity options, corporate/government bonds, FX, index futures daily.
   • Produce, negotiate and track ISDA documentation for OTC trades.
   • Identify upcoming corporate events using tools such fax from custodian, Bloomberg, and DTC website.

   More office system analyst duties

3. Make a budget

   Including a salary range in your office system analyst job description helps attract top candidates to the position. An office system analyst salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for an office system analyst in Hawaii may be lower than in Washington, and an entry-level office system analyst usually earns less than a senior-level office system analyst. Additionally, an office system analyst with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average office system analyst salary

   $95,261yearly

   $45.80 hourly rate

   ---

   Entry-level office system analyst salary

   $71,000 yearly salary

   Updated December 19, 2025

   Average office system analyst salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$115,274	$55
   2	New Jersey	$104,931	$50
   3	District of Columbia	$97,335	$47
   4	Georgia	$95,207	$46
   5	Arizona	$90,247	$43
   6	Minnesota	$87,596	$42
   7	Pennsylvania	$86,849	$42
   8	Alaska	$86,298	$41
   9	Ohio	$85,047	$41
   10	Michigan	$84,477	$41
   11	North Carolina	$83,655	$40
   12	Illinois	$81,474	$39
   13	New York	$81,327	$39
   14	Connecticut	$80,357	$39
   15	Texas	$76,969	$37
   16	Florida	$73,063	$35

   Average office system analyst salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Morgan Stanley	$108,722	$52.27	10
   2	Barclays	$105,652	$50.79	1
   3	BNY Mellon	$105,333	$50.64	21
   4	Tudor Funds	$102,640	$49.35
   5	MPG	$101,796	$48.94
   6	Randstad North America, Inc.	$98,175	$47.20	18
   7	AllianceBernstein	$97,897	$47.07	7
   8	Konica Minolta	$96,743	$46.51	6
   9	Advent Software	$96,655	$46.47
   10	Ellington Management Group	$94,679	$45.52
   11	Natixis North America LLC	$94,103	$45.24
   12	FMC	$93,250	$44.83
   13	Robert Half	$92,935	$44.68	208
   14	Konica Minolta Business Solutions: Business Intelligence Services &...	$92,136	$44.30
   15	Trailstone Group	$92,126	$44.29
   16	Hudson Valley Trading Co	$92,056	$44.26	9
   17	SS&C Technologies	$91,837	$44.15	4
   18	InvestCloud	$90,419	$43.47
   19	Mitsui & Co.	$90,195	$43.36
   20	The State of Oregon	$88,334	$42.47	3

4. Writing an office system analyst job description

   An office system analyst job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of an office system analyst job description:

   Office system analyst job description example

   Parametric is part of Morgan Stanley Investment Management, the asset management division of Morgan Stanley. We partner with advisors, institutions, and consultants to build portfolios focused on what's important to them and their clients. A leader in custom solutions for more than 30 years, we help investors access efficient market exposures, solve implementation challenges, and design multi-asset portfolios that respond to their evolving needs. We also offer systematic alpha and alternative strategies to complement clients' core holdings
   
   Parametric is creating a Middle Office, a strategic department uniquely positioned to assume responsibility for activities related to, but independent of, the Investment and Operations Departments. Significant growth and the ongoing effort to improve the quality of products and services has highlighted the need to prioritize activities Operations is unable to absorb due to constraints such as segregation of duties. This team will initially focus on various aspects of the OTC derivatives space.
   
   Analysts within the Institutional Middle Office will be responsible for assisting with the development of the department, establishing its parameters, producing operating objectives, and influencing its structure and scope of responsibilities.
   
   Initial responsibilities include becoming acquainted with products, procedures, proprietary systems, vendor systems and controls implemented throughout the firm, related to Investmentsand Operations. The Analyst will work closely with others across the organization to identify opportunities to implement, improve or assume responsibility for processes, and participate in the ongoing evolution of this team in a controlled and effective manner, meeting the needs of Clients and internal stakeholders.
   Primary Responsibilities
   
   * Point of contact for Operations, and conduit for Investment professionals, to reduce time spent addressing Operational issues
   * Absorb or support tasks, traditionally conducted by the Investment teams, to improve the quality of information flow to Operations (as appropriate subject to segregation of duties and documented controls)
   * Identify and implement improved risk mitigation controls
   * Identify and implement opportunities to effectively transition information between functional areas
   
   Job RequirementS
   
   * Bachelor's Degree with concentration in Finance or Accounting required
   * 5 years' experience in Middle Office or Operations within investment management industry
   * Knowledge of a variety of derivatives, including cleared and bi-lateral instruments preferred
   * Competent in Microsoft Office programs
   * Strong attention to detail with high standards for accuracy and diligence
   * Articulate and professional written and verbal communication skills
   * Highly organized and motivated by responsibility and accountability
   
   Morgan Stanley and its affiliated companies are committed to the principles of equal employment opportunity and do not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, veteran status, disability, age, citizenship, marital status, sexual orientation, or because of any other criteria prohibited under applicable federal, state or local law. Accordingly, applicants will be referred to Morgan Stanley solely on the basis of individual merit and achievement. Morgan Stanley takes affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their age, citizenship, marital status, sexual orientation, race, color, religion, gender, national origin, veteran status, disability or any other prohibited criterion.
   
   **Job:** **Investment Management*
   
   **Title:** *Institutional Middle Office Analyst-Parametric*
   
   **Location:** *Minnesota-Minneapolis*
   

   Copy this example

   

5. Post your job

   To find office system analysts for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any office system analysts they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level office system analysts with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your office system analyst job on Zippia to find and attract quality office system analyst candidates.
   • Use niche websites such as dice, engineering.com, stack overflow, it job pro.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit office system analysts, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   If your interviews with office system analyst applicants aren't enough to make a decision, you should also consider including a test project. These are often the best, most straightforward, and least bias-prone ways of determining who will likely succeed in the role. If you don't know how to design an appropriate test, you can ask someone else on the team to create it or take a look at these websites to get a few ideas:

   • TestDome
   • CodeSignal
   • Testlify
   • BarRaiser
   • Coderbyte

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new office system analyst

   Once you've found the office system analyst candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new office system analyst. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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