Administrative Assistant jobs at Oldcastle Infrastructure - 767 jobs

About the job Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Office Management Serve as primary contact for property management and all building-related vendors. Oversee office and field needs, including ordering, managing, and organizing supplies, coordinating deliveries, and maintaining equipment. Coordinate facility services such as cleaning, pest control, HVAC maintenance, fire inspections, alarm permits, and security access. Update and issue key fobs for new employees, and manage access removal when employees separate. Manage recurring vendor services (e.g., copier, shredding, water delivery) and ensure invoices are sent to the Accounting department. Maintain current phone extension lists and office directories in coordination with IT. Answer incoming calls, greet visitors, and route inquiries to the appropriate team members. Receive, sort, and distribute mail and packages, and coordinate outgoing shipments as needed. Administration Coordination Set up and maintain project documentation in ProjectSight, including contracts, submittals, RFIs, PCOs, and change orders. Maintain organized digital and hard-copy filing systems for all project documentation. Ensure data alignment between ProjectSight and Foundation for budgets and executed documents. Manage the submission, tracking, and receipt of submittals, RFIs, transmittals, and related logs. Support project setup, billing, insurance certificates, meeting minutes, and correspondence. Oversee project closeout, including O&M manuals, warranties, attic stock, and as-built documentation. Assist with training coordination, attendance tracking. Manage ProjectSight permissions and collaborate with IT and project partners (e.g., general contractors) to maintain proper system access. Coordinate with Prefab and Warehouse teams on material deliveries, staging, and logistics. Required Skills/Abilities Strong proficiency in Microsoft Excel, Word, and Outlook. Experience with project management software, preferably ProjectSight. Excellent organizational and multitasking abilities. Strong written and verbal communication skills. Ability to prioritize tasks and maintain accuracy under tight deadlines. Professional, proactive, and service-oriented approach to internal and external customers. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Vacaville office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Field environments may involve walking, standing, bending, or lifting materials (up to 30 lbs). Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.

Wayne J. Griffin Electric, Inc. is a leading electrical contractor with over 1500 employees across New England and the Southeast. We believe that talented and dedicated people make us strong. With over 45 years in the industry our culture is collaborative, team-oriented and results focused. We are searching for a proactive and organized Executive Assistant with strong attention to detail to support the Company's marketing and engagement efforts. Responsibilities Include: Assist in preparing communications for distribution Assist with multiple project activities Monitor and track progress through execution Communicate project updates and escalate relevant timing issues Assist to coordinate company events and community service initiatives Ensure compliance with internal brand and business standards Assist in managing company store and branded inventory Provide general administrative support and assist with additional tasks as needed Must Haves: Prior experience with event coordination Ability to manage multiple concurrent projects Excellent communication and writing skills Strong computer and organizational skills We offer a comprehensive and highly competitive benefits package that includes health, dental, life, and long‑term disability insurance, in addition to a generous retirement plan, wellness programs, paid time off, and annual tuition reimbursement of $2,000. At our organization, continuous professional development is a core value, and ongoing education is both supported and encouraged at every level. Advance your career with an organization that invests in you! To learn more about the company, visit our website: ***************************** Be a part of our team! Please send resume with salary requirements to:************************** An Equal Opportunity Employer

Morgan Construction Management (MCM) provides exceptional construction project management services to our clients in various markets that comprise of government, transportation, educational and religious institutions, housing and commercial. Since 2011, MCM serves its clients in the private and public sectors. MCM manages all phases of projects from programming to implementation and from pre-construction to post construction. Job Summary MCM is seeking a skilled and detail-oriented Administrative Assistant to join our team at our Philadelphia office. The ideal candidate will provide high-level administrative support to the President and ensures the efficient operation of the office. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The Administrative Assistant will act as a liaison between the President and staff, clients, and stakeholders. Responsibilities will include the following: Manage and maintain President's schedules, including appointments, meetings, and travel arrangements. Prepare and edit correspondence, reports, and presentations. Organize and maintain files, records, and databases. Schedule and coordinate meetings, conferences, and events, ensuring all logistics are handled. Prepare agendas and materials for meetings, and take minutes as required. Follow up on action items and ensure timely communication of decisions. Serve as the primary point of contact for internal and external communications on behalf of the President. Screen and prioritize incoming calls, emails, and other communications. Draft and send communications on behalf of the President when necessary. Assist in managing special projects and initiatives as directed by the President. Track project timelines and deliverables. Ensure the office is organized and well-maintained. Create memos, letters, reports and distribute as needed Manage office supplies and equipment, coordinating with vendors as necessary. Communicates on behalf of the President and serves as a gatekeeper. Support the onboarding of new employees and assist with training as needed. Maintain and handle confident sensitive information with discretion and maintain confidentiality at all times. Uphold the integrity of the President's office and represent the President positively. Prepare and process bi-weekly payrolls for all employees, including calculating hours worked, overtime, bonuses, and deductions. Ensure timely and accurate payroll processing to meet established deadlines. Review and verify timekeeping records and resolve any discrepancies. Process and submit invoices to clients. Requirements Bachelor's degree in business administration, communications, or a related field preferred. Minimum 3 years of experience as an Administrative Assistant. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software. Proficient in ADP and Quickbooks. Excellent verbal and written communication skills. Strong organizational and time management skills with the ability to prioritize tasks. Ability to work independently and as part of a team. High level of professionalism and strong interpersonal skills. Problem-solving skills and the ability to handle unexpected situations. Why Join Us? At Morgan Construction Management, we value our employees and provide opportunities for professional growth and development. We offer a competitive salary, comprehensive benefits package, and a supportive work environment. Join our team and contribute to exciting projects that shape the built environment! Morgan Construction Management is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Experience A minimum of 3 years Work Location: In person

Administrative Assistant IV Work Model: Primarily onsite with flexibility to work 1-2 days remotely per week (based on business needs) Contract Length: 12 months Potential for FTE: Dependent on headcount and business need Reporting To: Vice President Employment Type: Contingent (STAR Program) $29-$32/HR based on benefit selection Orion Group is seeking a highly experienced Administrative Assistant IV to support the Vice President of our pharmaceutical client in Cambridge, MA. This is a high-visibility, trusted administrative role that requires strong onsite presence, executive-level calendar and travel management, event coordination, and office operations support. The ideal candidate thrives in a fast-paced, professional environment, exercises discretion, and anticipates business needs. Primary Responsibilities The Administrative Assistant IV will provide comprehensive administrative and operational support across three primary areas: 40% - Direct support to the VP 30% - Support to the team and direct reports 30% - Office management and front-of-house support for the 139 Main Street location Key Responsibilities Serve as a professional onsite presence, greeting executives and visitors and supporting meetings and events Manage complex calendars for the VP and team, proactively resolving conflicts and anticipating scheduling needs Coordinate domestic and international travel, including itineraries, visas (as needed), and logistics Prepare and submit expense reports in Concur; support budget and expense tracking Support Board and leadership calendar coordination Plan, coordinate, and execute internal and external meetings, events, and catering Provide front desk/reception support and oversee daily office operations Manage office supplies, snacks, beverages, and serve as a point of contact for facilities and building services Coordinate onboarding and office setup for new team members Draft, edit, and prepare business documents and presentations from source materials Support MS Teams and telepresence meeting setups; act as liaison for basic remote access or meeting issues Maintain departmental files and documentation in compliance with corporate and regulatory requirements Order business cards, stationery, and manage general administrative supplies Safeguard confidential and business-sensitive information at all times Assist with process improvement initiatives and knowledge management efforts May support training or coordination of work for new administrative assistants Leadership & Interpersonal Expectations Demonstrates professionalism, discretion, diplomacy, and sound judgment Understands priorities, deadlines, and deliverables; communicates proactively Anticipates needs and proposes solutions to business challenges Balances multiple requests while maintaining accuracy and attention to detail Builds strong working relationships across functional areas and with external stakeholders Maintains accountability and ownership for work product and outcomes Operates with a “make it happen” mindset and adapts quickly to changing needs Qualifications & Requirements 7+ years of administrative experience supporting senior executives Experience supporting teams in pharmaceutical, biotech, healthcare, or CRO environments strongly preferred Some college coursework preferred Prior leadership or supervisory experience a plus Intermediate to advanced proficiency in: Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Concur (T&E) SharePoint Visio or OrgPlus Strong understanding of business processes and corporate policies Highly organized, detail-oriented, and execution-focused Comfortable working onsite and flexing schedule based on business needs Why this role? Orion Group's pharmaceutical client provides an environment where contingent staff are embraced as integral contributors to business success. Team members benefit from: Access to technology and training resources Supportive leadership and career development opportunities A collaborative, inclusive team culture Flexible work arrangements depending on team needs Onsite amenities, including complimentary coffee service (location dependent) Our role in supporting diversity and inclusion As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.

About The Job- We're looking for a reliable and detail-oriented Project Manager Assistant to support our San Antonio project management team. This role is ideal for someone who enjoys structured, office-based work and is seeking a long-term administrative career in the construction industry - rather than a stepping stone to a Project Manager role. As a Project Manager Assistant, you'll be a key organizational backbone for our projects, ensuring documentation, communication, and administrative processes run smoothly. You'll work closely with Project Managers, Assistant Project Managers, and field teams to keep projects organized, compliant, and moving forward. The Team- At Jamail & Smith, our project teams rely on strong administrative support to deliver exceptional results for our clients. The Project Manager Assistant plays a vital behind-the-scenes role, helping our teams stay organized, responsive, and efficient. If you take pride in keeping things running smoothly and supporting others' success, you'll fit right in. The Opportunity- This is a long-term administrative opportunity for someone who values consistency, organization, and collaboration. Unlike an Assistant Project Manager position, this role is not designed as a training path to become a Project Manager. Instead, it's a stable, essential support role for individuals who enjoy administrative work and want to grow their expertise in project coordination and construction operations over time. Who We Are- Since 1982, Jamail & Smith has delivered over 9,600 projects on time and on budget for more than 80 public entities. We specialize in Job Order Contracting (JOC) and CSP Construction Services, and we're known for our commitment to service, innovation, and quality. Our success is built on strong teams - including the administrative professionals who support every project. What You'll Do- Provide day-to-day administrative support to the San Antonio Project Management team. Maintain project files, logs, and documentation in Procore and internal systems Use Procore to assist with submittals, RFIs, meeting minutes, and document control Track and organize contracts, change orders, insurance certificates, and compliance documents Coordinate project correspondence between internal teams, subcontractors, and clients Support scheduling, meeting coordination, and calendar management Assist with invoice processing, pay applications, and cost tracking support Ensure project documentation is accurate, complete, and up to date Help prepare reports, presentations, and closeout documents Other duties as assigned. What You Bring To The Table- High school diploma required; associate's degree or coursework in construction, business, or administration preferred Experience in an administrative or coordinator role (construction or professional services preferred) Strong organizational skills with high attention to detail Comfortable working in an office-focused, document-driven role Proficiency with Microsoft Office (Outlook, Word, Excel) Experience with Procore or other construction management software, preferred. Ability to manage multiple tasks, deadlines, and priorities Strong communication skills and a collaborative mindset Why You'll Love Working Here- Stable, long-term administrative career opportunity Competitive benefits package: medical, dental, vision, 401(k) match, 3 weeks PTO per year Be part of a respected construction company that values organization, teamwork, and reliability

Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Perform general administrative tasks such as filing, typing, copying, and scanning. Provide support to the project team in managing day-to-day construction operations. Maintain a high level of organization in document management and control. Copy, scan, and order drawings for projects as requested. Assist with the processing of RFIs and change order tracking. Effectively prioritize and manage multiple tasks in a fast-paced, time-sensitive environment. Understand and follow operating procedures within company and jobsite guidelines. Required Skills/Abilities Proficiency in computer software, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and Bluebeam. Strong organizational and priority management skills. Excellent interpersonal, verbal, and written communication skills. Strong administrative writing and reporting skills. Competence in managing processes and analyzing information. Ability to solve problems efficiently and effectively. High level of professionalism and integrity. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Sacramento office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.

AMS Industries, Inc. is a MEP+ contracting firm serving the commercial, industrial, refrigeration and nuclear industries (PMT). With over 60 years of existence, AMS has grown from a small refrigeration contractor with a few employees to a multi-discipline and multi-market MEP contractor with more than 500 employees. We strive to meet our commitments to clients, develop our people and improve our communities. We are seeking a highly organized and detail-oriented Onsite Administrative Assistant to join our construction team. This position reports to the on-site Project Manager. The ideal candidate will be responsible for handling various administrative duties, signing in new hires, help coordinate orientation sessions, and assisting with safety compliance. This role is crucial in ensuring smooth operations and maintaining a safe working environment on the construction site. Responsibilities: Handle correspondence, filing, and documentation. Schedules and coordinates meetings, and appointments. Generates standardized reports as needed. Maintains and updates files, spreadsheets, and logs with current data. Distributes files, and logs as appropriate. Maintains electronic and hard copy filing system. Retrieves documents from the filing system. Communicates with various departments and other third parties to gather and provide information to assemble and prepare reports and documents. Processes entries and statistical information which could include expense reports, timesheets, GL entries, and spreadsheets. Performs general administrative and clerical functions such as copying, printing, scanning, filing, and faxing. Sign in new hires and ensure all necessary paperwork is completed. Verify employment eligibility and ensure all documentation is properly filed. Conduct orientation sessions for new hires, providing them with necessary information about site policies, procedures, and expectations. Coordinate and facilitate safety training sessions, ensuring all personnel are up to date with mandatory safety protocols. Maintain records of all training sessions and certifications. This position has no supervisory responsibilities. Qualifications: High school diploma or equivalent; associate's degree or relevant certification is a plus. Proven experience in an administrative role, preferably in a construction or industrial environment. Intermediate to advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook is required for this position. Must be mature, professional, personable, and have a polished delivery on all assignments. Ability to handle confidential information with the utmost discretion. Must be able to communicate, both written and oral, in a professional manner and represent the company in a professional manner. Must possess good follow-through skills to finalize projects. Must have above-average proofreading skills and have a history of being accurate and thorough. What we offer: Health Insurance and ESOP (Employee owned) package. Health Reimbursement Arrangement (HRA) with Medical PPO FSA and Dependent Care 401K Matching Paid Maternity & Paternity Leave Generous PTO roll-over policy Social events and gatherings throughout the year

Job Title: Executive Administrative Assistant Department: Executive Support / Administration Employment Type: Full-Time, In-Office We are seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership - specifically reporting to the EVP of Sales and the Chief Marketing Officer - and manage a wide range of administrative and operational responsibilities across the organization. This role plays a vital part in driving efficiency, ensuring timely coordination of information and activities, and providing high-level executive support. The ideal candidate is dependable, detail-oriented, and thrives in a fast-paced, collaborative environment. Key Responsibilities Executive Support Provide direct administrative support to senior executives, including calendar management, meeting coordination, travel arrangements, and communication support Prepare reports, presentations, agendas, and meeting materials Handle confidential information with discretion and professionalism Prepare and submit expense reports and manage reimbursements Administrative & Operational Support Coordinate documentation, approvals, and internal workflows across departments Manage electronic signatures, document routing, and record organization Maintain organized digital and physical filing systems Assist with internal reporting, tracking, and process documentation Manage travel bookings and itineraries using Concur Cross-Functional Coordination Support recurring meetings by preparing materials, scheduling participants, and tracking follow-ups Serve as a point of contact between executives and internal/external stakeholders Assist teams with administrative needs related to projects, initiatives, and operational priorities Office & Communication Management Answer and route incoming calls and inquiries appropriately Coordinate logistics for internal and external meetings or events Assist with onboarding coordination and internal communications as needed Remain mobile and available to run occasional business-related errands as needed Qualifications Minimum of 10 years in an executive administrative, office management, or multi-functional support role Proven ability to support senior leaders with professionalism and efficiency Exceptional organizational, time-management, and problem-solving skills Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with collaboration and document management tools a plus Proficiency using AI productivity tools such as ChatGPT and/or Microsoft Copilot Strong written and verbal communication skills Ability to maintain confidentiality and handle sensitive information with discretion Must be comfortable working in a dynamic environment and handling occasional offsite or errand-related tasks Salary and Benefits Compensation: $36-$39 per hour When you join the company, you can expect a comprehensive benefits package, including competitive medical, dental, and vision insurance plans, supplemental insurance offerings, a 401(k) with company match up to 6%, employee assistance programs, parental leave, and more. Blueprint / Organizational Competencies All those joining PrimeSource Brands are expected to strive to live our Blueprint to fulfill our organizational “why” - to build our tomorrow, today. Key competencies include: Care - Leads with care; genuinely invested in the success and well-being of others Winning Together - Builds collaborative and positive relationships to win in the marketplace Working Hard - Shows consistent commitment, reliability, and accountability Working Smart - Uses time and resources wisely, always seeking better ways to work Working Fast - Adapts quickly, embraces change, and moves efficiently to deliver results Working Conditions This is a full-time, in-office position based in Irving, TX May require sitting or standing for extended periods, use of standard office equipment, and occasional lifting of materials up to 20 lbs Regular working hours are Monday through Friday, with occasional flexibility required to support executive needs May require occasional local travel or offsite errands Reasonable Accommodations Statement To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodation may be made to help enable qualified individuals with disabilities to perform essential functions. EEO / Disability Accommodation Statement PrimeSource Building Products, Inc. is an Equal Opportunity Employer and is committed to providing equal employment opportunity without regard to race, gender, religion, age, color, national origin, disability, sexual orientation, genetic information, or any other protected status. PrimeSource Building Products, Inc. welcomes and encourages applications from individuals with disabilities and will reasonably accommodate their needs throughout the hiring and employment process.

Grace Construction is seeking a detail-oriented and highly organized Project Assistant to support our construction project teams. Job Duties/ Responsibilities: Subcontract Agreements: Prepare, distribute, track, and manage the subcontract agreement execution process, including: Request, track, collect, log, and file subcontract agreement compliance documents Prepare weekly or bi-weekly reports in each job of missing documents and compliance documents Prepares draft scope exhibit documents utilizing samples and templates. Follow up on open items and missing documents Set up Procore commitments, save documents, update statuses, and sync to ERP Procore Commitments (subcontracts) Collect Certificates of Insurance (COIs), verify compliance, request revisions, and collect outdated / updated COIs Assisting with working through mark ups and edits on Agreements Assist with DocuSign management Organize and maintain the scope exhibit library and related templates Procore Admin Tasks: Serve as the Procore “gatekeeper” for assigned projects, including: Adding companies, contacts, etc. to Procore and to jobs in Procore Assign permission templates to people in Procore, audit permission templates and permissions, and manage the permission process Coordinate with Accounting for proper set up of companies and vendors in Procore Upload Drawings and revisions to drawings in the Drawing Tool (including maintenance and QC) Upload Specifications and revisions to specifications in the Specifications Tool (including maintenance and QC) Upload Permits and other documents in Procore Enter, update, and manage general and information items on projects in Procore Update the job list, status, etc. on projects in Procore Assist with managing the Directory on projects in Procore. Subcontract Change Orders: prepare, distribute, track, and collect executed subcontract change orders and save in Procore. Project Start Up: assist with project and jobsite start-up activities, including: Create and implement jobsite start-up packages for new projects (e.g., posters, safety equipment, signage, security cameras, supplies). Assist with tracking the construction start up list in Procore and help teams with tracking items Assist with security cameras and getting projects set up with camera service. Preparing misc. signage and door labels for projects. Project Closeout: assist with project and jobsite close out activities, including: Assist with tracking the closeout list in Procore and help teams with tracking items Assist with collecting final photos Prepare and send trade thank you notes when projects are completed Ensure all documents get filed in the project files Safety: Assist with safety items on jobsite; including: Collect safety reports and file Follow up with teams to resolve open safety items timely Assist with preparing and distributing the OSHA 300 log yearly Help CORE safety know when new projects start and get them team contact info. Warranty Items: assist with tracking, updating, reporting, etc. related to open items during a projects one year warranty period, including: Track open warranty item by project Prepare periodic reports for Owners on open items Follow up with the teams to close open items Run metrics and analytics on warranty items Assist with tracking and filing the maintenance audit reports Project Documentation and Reporting: prepare and send project reporting and metrics as it relates to the following: Schedules Submittals and Shop Drawings RFIs Daily Logs Observations Etc. Other Regular / Re-Occurring Tasks: Visitors: Greet visitors that come to the first-floor office space. Notary: Hold active Notary. Drone photos, arial photos, and videos on Projects: Schedule and coordinate drone photos, videos and arial photos on jobsites. Document filing: file, audit, and organize project documents. Meeting Minutes: taking, preparing, editing and distributing various meeting minutes. Misc. Errands: Run occasionally errands, pick up blueprints, etc. Office Pick Up / Organization: Help keep the office area / conference rooms clean, picked up, organized, etc. Project Status Meetings / Schedule Reviews: Assist with scheduling and logistics of these meetings as well as taking notes during the meetings. Templates / Guides / Checklists: Assist with preparing, updating, and maintaining company templates, guides, checklist and other documents for use on projects. Cross Training w/Administrative Assistant tasks: provide coverage for Administrative Assistant responsibilities as needed. Miscellaneous: Other duties as assigned to support a team-based work environment. Desired Qualifications of Project Assistant: Organization: Demonstrates strong organizational skills with the ability to manage, track, and maintain accurate documentation and information. Technical Proficiency: Strong knowledge of Microsoft Office products and PDF editing software, with the ability to use technology to support efficient workflows. Communication: Ability to communicate effectively both verbally and in writing, ensuring clarity, accuracy, and professionalism in all interactions. Professional Support & Collaboration: Demonstrates a strong commitment to supporting internal teams and external partners through responsiveness, reliability, and a collaborative approach. Attention to Detail: Maintains a high level of accuracy and attention to detail across all tasks, documentation, and communications. Construction Experience: Prior construction experience preferred, with an understanding of construction processes, documentation, and project workflows.

How to Apply: To ensure your application is properly reviewed, please apply directly through our official company website: 👉 ************************************************************** Applications submitted through other platforms may not be considered. Role Summary: The Project Manager Assistant provides comprehensive administrative, coordination, and operational support to the Project Management team. This role plays a critical part in supporting successful project execution by assisting with project setup, documentation, scheduling, billing coordination, recruiting support, and ongoing project tracking. The Project Manager Assistant works closely with Project Directors, Project Managers, Finance & Administration, and other internal stakeholders to ensure projects are organized, compliant, and progressing efficiently. Responsibilities: • Support Project Managers by proactively managing assigned administrative and coordination tasks. • Perform project start-up activities, including scheduling kickoff meetings, creating electronic and physical project folders, preparing and distributing project introduction letters, and confirming project-specific billing, contact, and shipping information. • Prepare project-specific submittal packages, including product documentation, testing reports, color samples, approval materials, and other required items for Project Manager review. • Assist with project documentation management, including highlighting drawings, scanning/printing plans, filing notices to owner, creating transmittals, managing LEED documentation, and maintaining internal databases. • Monitor and maintain accurate project schedules, milestones, and release dates within the company intranet and tracking systems. • Assist with change order tracking by monitoring pending change orders, confirming required approvals, and ensuring accepted change orders are properly entered for financial processing. • Support project closeout activities, including preparing closeout documentation, completing closeout checklists, and coordinating final project records. • Assist the Finance & Administration team with monthly billings, certificate of insurance requests, bonding-related tasks, and other project-related financial coordination as needed. • Maintain and update internal spreadsheets and trackers, including job balance reports, major material tracking, milestone trackers, and closed project logs. • Support recruiting and staffing efforts by coordinating with recruiting services, scheduling interviews, attending career fairs or recruiting events, monitoring applications, and assisting with candidate pipeline development. • Serve as a departmental liaison by supporting onboarding activities, maintaining personnel trackers, and assisting with internal communications and morale-related initiatives. • Draft departmental notices, customer correspondence (including notice-to-customer letters), and internal communications as assigned. • Perform additional administrative, research, data entry, or special projects as assigned by Senior Management. Qualifications: • Background or experience in architecture, engineering, construction, or related industries preferred. • Experience with exterior cladding systems or building products preferred. • Strong organizational skills with exceptional attention to detail and accuracy. • Ability to manage multiple tasks with varying priorities in a fast-paced environment. • Strong written and verbal communication skills; ability to interact professionally with customers, internal teams, and senior leadership. • Proactive, self-motivated, and able to take ownership of responsibilities. • High level of discretion and ability to maintain strict confidentiality. • Proficiency in Microsoft Office and ability to learn internal project management and time tracking systems. • Working knowledge of ASTA (or ability to learn and develop proficiency) preferred.

Working Environment: Onsite NPK International Inc. (NYSE: NPKI) is the only site access solutions partner to manufacture and rent industry-leading sustainable composite matting, along with a full suite of services including planning, logistics, and remediation - so you can protect your people, the environment, and your bottom line. Job Summary: The Department Assistant provides basic administrative and organizational support within a location or functional area. Responsible for performing tasks such as answering phones and emails, managing calendars and schedules, maintaining files and databases, ordering office supplies, and coordinating meetings and travel. This role is crucial for ensuring a department runs smoothly by assisting staff with daily operations, handling correspondence, preparing reports, and managing basic bookkeeping and data entry. Key Responsibilities: Manages schedules, calendars, travel and completes expense reports for assigned area Handles correspondence (phone calls, emails, mail) for location or assigned area Maintains filing systems and database Prepares documents and reports Orders and manages office supplies Greets visitors Assists other team members with daily operational tasks Education and Experience Requirements Education: High School Diploma or educational equivalent Experience: No Experience Required, 1 year administrative experience preferred Microsoft experience preferred Additional Details: Generous Paid Time Off Competitive Compensation Benefits eligible day 1 of hire Employee 401(k) and employer contribution Employee Stock Purchase Plan (ESPP) WHY JOIN NPK? One of NPK's Core Values is Excellence. It means we are committed to delivering value through performance, innovation, and service quality, and that commitment starts with YOU! NPK is where you can challenge yourself in new and exciting ways and work in an environment that supports and values you. Here at NPK, we are committed to finding, developing, retaining, and rewarding the best talent while providing an environment where our employees can grow professionally and personally. WHAT WE VALUE At NPK, our values, safety, integrity, accountability, respect, and excellence are more than words-they are non-negotiable fundamentals that define what is important to us. They are the foundation for our purpose. Our purpose encapsulates how our values work together to drive our decision-making, actions, and behaviors. They help us create meaningful relationships with each other, our clients, and partners. Every day, we strive to live these values and fulfill our purpose, building a culture that reflects who we are and where we're headed. P - People Focused - First in every action U - United - Different voices make us stronger together R - Reliable - Unwavering in our quality and service P - Passionate - Energy and excitement is our fuel O - Optimistic - Any moment is a chance to shine S - Sincere - Authenticity starts with vulnerability E - Enterprising - Agility is the key to opportunity We are an equal opportunity employer. NPK and its affiliates do not discriminate against applicants or employees on the basis of race, color, age, religion, sex (including pregnancy and gender identity), national origin, sexual orientation, disability, military service/veteran status, genetic information, or any other protected status. NPK International Inc. is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact the Manager, HR Governance & Compliance at *********************.

Looking for an Office Receptionist/Administrative Assistant who has effective communication skills and enjoys working as part of a team. Logical thinker, extremely detail oriented, very organized and can prioritize. Ability to work quickly and thrive in a high-pressure environment with the ability to meet short deadlines. Job Description and Responsibilities Answer and transfer all phone calls on a multi-line phone system Incoming and Outgoing mail distribution, stamps, bill payments, shipping supplies Order all office and kitchen supplies Provide administrative support within the accounting department and to other departments as necessary Manage corporate incoming emails and website. Accounts Payable for vendor services Manage Project Closeouts. Manage database of pricing and quotes for services Requirements Previous experience in Construction is a plus. Positive “can do” attitude. High attention to detail, organized, self-motivated. Superior oral and written communication skills Knowledge of Microsoft Office (Word, Outlook and Excel) Knowledge of Viewpoint/Vista, Procore and PowerPoint is a plus.

Full-time Description With over 50 years' experience, Alliance Steel, Inc. is one of the most respected customer-focused companies in the business. Alliance specializes in the design, engineering, manufacturing and delivery of high-quality pre-engineered steel and premium building components. We work in a safe, positive, and engaging environment, and believe our employees are the fuel that drives our business. Alliance Steel, Inc. is seeking an ABS Assistant to join our growing team. The ABS Assistant should be great with excel and have a strong attention to detail. This position will gain hands-on experience on how to properly utilize ABS software to develop shop paperwork. Responsibilities May Include, But Not Limited To: • Creating truck manifests • Bundling shop paperwork • Verifying material loaded on trucks to send out to job sites • Process loads • Use ABS software to input all data • Printing all job labels • Scan and organize all paperwork into job folders Preferred Qualifications & Experience: • Strong attention to detail • Proficient with Microsoft Office - especially Excel • Preferred computer skills • Efficient at staying on task Requirements Requirements: • Excellent organization and communication skills • Must be able to lift 50 lbs., bend, squat, kneel and or stand for extended periods of time Salary Description $15.00/hr

Job Description NOW HIRING: PERSONAL ASSISTANT TO THE CEO Monday-Friday | Full-time | On-site in Douglassville, PA with Flexibility as Needed Do you thrive on creating order, anticipating needs, and ensuring everything runs seamlessly behind the scenes? American Crane & Equipment Corporation (ACECO) is seeking a Personal Assistant to the CEO to serve as a trusted partner and primary support to our CEO. This role is responsible for managing complex schedules, coordinating priorities, and supporting both professional and personal responsibilities with the highest level of discretion, organization, and care. This position is ideal for a polished, proactive professional who excels at managing details, solving problems before they arise, and operating with absolute confidentiality. Job Title: Personal Assistant to the CEO Department: Executive / Administration Location: 531 Old Swede Road - Douglassville, PA 19518 Schedule: Full-time | Monday-Friday with flexibility as needed | Primarily on-site Compensation: Competitive starting salary based on experience, skills, and market data Why Join American Crane? (Check us out on YouTube here) Direct Impact - Provide essential support that enables the CEO to focus on strategy, leadership, and growth Trusted Partnership - Serve as the CEO's right hand and key problem-solver Variety & Ownership - No two days are the same, with responsibility across scheduling, coordination, and special projects Values-Driven Culture - Be part of a people-first organization grounded in GRIT: Growth, Resilience, Integrity, and Teamwork Stability & Longevity - Join a company known for low turnover and long-term employment What You'll Do Executive Calendar, Inbox & Coordination Manage the CEO's calendars, integrating professional, personal, and family commitments Proactively identify and resolve scheduling conflicts and competing priorities Monitor and triage inbox communications, flag urgent items, and draft responses as appropriate Serve as a liaison between the CEO, internal teams, household contacts, and external partners Maintain strict confidentiality in all communications and activities Property & Vendor Management Coordinate maintenance, scheduling, and vendor relationships for multiple personal and rental properties Manage contractors and service providers to ensure timely, high-quality work Track budgets, expenses, documentation, and timelines related to property operations and renovations Ensure properties are maintained to established standards Household & Lifestyle Support Coordinate personal logistics, errands, and scheduling Support family-related logistics including travel, events, and daily needs Coordinate pet care and related scheduling as required Handle all personal matters with discretion, professionalism, and a service-oriented mindset Project & Team Coordination Support special projects across the CEO's business and personal ventures Coordinate with virtual assistants, contractors, and vendors to ensure quality and follow-through Track deliverables, maintain documentation, and ensure deadlines are met Event & Experience Planning Plan and coordinate personal and small professional events Manage logistics, vendors, guest coordination, and timelines Ensure events and experiences reflect the CEO's expectations and standards What We're Looking For Education High school diploma or GED (required) Associate's or Bachelor's degree (preferred) Skills, Experience & Attributes Proven experience supporting a senior executive, entrepreneur, or family office Exceptional organizational, time-management, and prioritization skills Experience managing vendors, contractors, and remote support resources Strong written and verbal communication skills Proficiency with Microsoft Office, email, calendar systems, and digital scheduling tools High emotional intelligence and sound judgment Absolute discretion and professionalism when handling confidential information Calm, adaptable, and solutions-focused under pressure Detail-oriented with a strong sense of ownership and accountability Anticipates needs and takes initiative without waiting for direction Service-oriented mindset with a genuine desire to make life easier for others REQUIREMENTS Authorization to work in the United States without current or future employer sponsorship Ability to verify identity and employment authorization (Form I-9) Eligibility to access information or technology governed by U.S. export control laws (including 10 C.F.R. Part 810, EAR, and/or ITAR), where applicable Willingness to undergo a background check in accordance with applicable laws Willingness to undergo a pre-employment drug screen in accordance with company policy and randomized drug screens during employment Ability to meet the posted work schedule and work required hours Ability to maintain reliable attendance and punctuality Willingness to follow all company safety policies and procedures Willingness to complete required safety and compliance training Ability to perform the essential functions of the position, with or without reasonable accommodation Ability to maintain professional conduct aligned with company values and expectations ADDITIONAL REQUIREMENTS FOR THE POSITION Ability to work primarily on-site with flexibility for off-site coordination and occasional travel Ability to adjust schedule as needed to support executive priorities Ability to lift, carry, or move items up to 25 lbs as needed Work Environment Primarily office-based role with frequent coordination across business and personal environments Regular interaction with executive leadership, vendors, and external partners Occasional travel and non-standard hours based on executive needs Professional, confidential, and fast-paced environment READY TO APPLY? Submit your application online at Recruitment (adp.com) All offers of employment are contingent upon the successful completion of a background check and drug screen, subject to applicable laws and regulations. What's In It For You? Competitive salary based on experience, skills, education, market data, etc Comprehensive medical, vision, dental, and life insurance available day one (no wait!) Wellness plan Tuition reimbursement Generous paid time off (unused PTO hours will roll over each year) 401K retirement plan 10 paid company holidays Overtime opportunities & more! American Crane & Equipment Corporation is an Equal Opportunity Employer. The company maintains and observes employment policies that do not discriminate against any person because of race, color, sex, sexual orientation, gender identity, national origin, religion, disability, age, ancestry and any other basis prohibited by federal, state or local law. This applies to recruiting, hiring, training, compensation, overtime, job classifications, work assignments, promotions, demotions, layoffs, terminations, transfers, and all other conditions of employment. This position requires: Valid proof of identity and authorization to work in the U.S. (Form I-9). Eligibility to access information or technology governed by U.S. export control laws, including 10 C.F.R. Part 810. If government authorization is required for access to controlled technology, employment or start date may be delayed or withdrawn in accordance with applicable law. Certain positions and projects may require the ability to obtain and maintain unescorted access to nuclear facilities in compliance with NRC regulations (10 C.F.R. Parts 26 & 73). The pay for this position is dependent on circumstances including an applicant's skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors. American Crane & Equipment Corporation offers a wide array of comprehensive benefit programs and services including medical, dental, vision, flexible spending and health savings accounts to our benefits-eligible employees. Additional benefits include retirement savings plans like 401(k) and paid time off, paid holidays, and disability coverage. Some benefits offerings are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. NOTE: American Crane & Equipment Corporation is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities, unless they have a written agreement for the position they are contacting us about. Regardless of past practice, all resumes submitted by search firms to any employee at American Crane & Equipment Corporation without a valid written search agreement in place for that position will be deemed the sole property of American Crane & Equipment Corporation, and no fee will be paid in the event the candidate is hired by American Crane & Equipment Corporation as a result of the referral or through other means. Full-time hours Must be available for in-person/in-office work full-time Monday-Friday 8:00am-4:30pm Occasional Nights/Weekends

As a Production Administrative Assistant, you'll be responsible for providing administrative support to property management teams on behalf of clients. The Production Administrative Assistant interacts with a diverse group of clients and vendors, as well as internal contacts at all levels of the organization. You will exercise effective time management skills and a strong attention to detail to effectively prioritize and organize. This role is available at our Suburban corporate office in Hoffman Estates, Illinois. Your Responsibilities: * Process incoming mail, checks, special deliveries, and packages including proper sorting and distribution of mail. * Send proper items via courier to correct offices; sort and distribute items being returned via courier. * Compile and send checks to lockbox twice weekly. * Process incoming scanning requests and upload to appropriate databases, as requested. * Assist in applying postage for outgoing mail as requested by Sr. Production Assistant. * Monitor inventory of office and kitchen supplies and inform supervisor when items need replacing. * Provide reception coverage for lunches, breaks and time off. * Data entry of diverse information including leases, Certificates of Insurance and Information forms. * Assist with sending records to storage by packing up documents and tracking. * Order Special Delivery Services including 2-day, overnight, or same day mail deliveries, where tracking is required, on behalf of associations or staff. Order UPS, USPS, and FedEx supplies as needed. * Communicate and assist staff with any requests such as mailings, copies, scans, supplies or training on machines. * Communicate with clients, employees, and vendors to answer questions, explain information and address complaints. * Compile, copy, sort, scan and file records of office activities, business transactions, and other activities. * Review files, records, and other documents to obtain information to respond to requests. Skills & Qualifications: * High school diploma or equivalent required. Associate's degree or equivalent preferred. * One to two years' experience in administration and mail processing. Experience in property management, real estate, or residential management industries preferred. * Works effectively with coworkers, clients, customers, and others by sharing ideas in a constructive and positive manner; addresses problems and issues constructively to find mutually acceptable and practical business solutions. * Must possess a high energy attitude and an ability to multi-task/prioritize different projects at any given time. * Superior oral and written communication skills. * Must be able to lift and carry or otherwise move up to 30 pounds. What We Offer: As a full-time associate, you will be eligible for full comprehensive benefits including your choice of multiple medical plans, dental, vision, life insurance, short-term and long-term disability, legal, identity theft, and pet insurance. You will also be eligible for company-paid life insurance and benefits from our employee assistance program. In addition, you will be eligible for paid time off, paid holidays, tuition reimbursement, and a 401(k) with company match. Compensation: $ 19.75 - $ 21.00 / hour Disclaimer Statement The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time. #LI-MM1 Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.

Holder Construction is seeking a Construction Administrative Accounting Assistant to join our project team in Sparks, NV. Qualified candidate will be responsible for providing onsite administrative and accounting support to our Project Management Team. Primary Responsibilities: * Coordinate with project team to oversee/process day-to-day administration for Job/Project: Including ordering and maintain all office supplies, expense reports, and payroll * Process all paperwork associated with projects, such as Trade Subcontractor Invoices/Pay Apps, certificates of insurance and bonds, onsite payroll, lien waivers, and miscellaneous vendor requirements * Help manage Subcontractor workflow as it relates to review & approval process of Trade Subcontractor * Work in conjunction with Project Manager's, Superintendents, Engineers and Project Accountants and other Departments to complete project needed tasks * Complete various HR Administrative projects/reporting as needed, such as, new hire onboarding, compliance, benefits, and termination paperwork Qualifications: * Previous Experience: 5 plus years required in office administration or related field * Associate degree or higher preferred * Construction Industry knowledge experience a plus * Previous experience with D365 Finance and Operations software a plus * Strong Excel, Word, email, and other relevant computer skills * Strong work ethic, detail oriented, organized, ability to communicate, professional and dependable Holder Construction is seeking a Construction Administrative Accounting Assistant to join our project team in Sparks, NV. Qualified candidate will be responsible for providing onsite administrative and accounting support to our Project Management Team. Primary Responsibilities: * Coordinate with project team to oversee/process day-to-day administration for Job/Project: Including ordering and maintain all office supplies, expense reports, and payroll * Process all paperwork associated with projects, such as Trade Subcontractor Invoices/Pay Apps, certificates of insurance and bonds, onsite payroll, lien waivers, and miscellaneous vendor requirements * Help manage Subcontractor workflow as it relates to review & approval process of Trade Subcontractor * Work in conjunction with Project Manager's, Superintendents, Engineers and Project Accountants and other Departments to complete project needed tasks * Complete various HR Administrative projects/reporting as needed, such as, new hire onboarding, compliance, benefits, and termination paperwork Qualifications: * Previous Experience: 5 plus years required in office administration or related field * Associate degree or higher preferred * Construction Industry knowledge experience a plus * Previous experience with D365 Finance and Operations software a plus * Strong Excel, Word, email, and other relevant computer skills * Strong work ethic, detail oriented, organized, ability to communicate, professional and dependable Holder Construction is seeking a Construction Administrative Accounting Assistant to join our project team in Sparks, NV. Qualified candidate will be responsible for providing onsite administrative and accounting support to our Project Management Team. Primary Responsibilities: * Coordinate with project team to oversee/process day-to-day administration for Job/Project: Including ordering and maintain all office supplies, expense reports, and payroll * Process all paperwork associated with projects, such as Trade Subcontractor Invoices/Pay Apps, certificates of insurance and bonds, onsite payroll, lien waivers, and miscellaneous vendor requirements * Help manage Subcontractor workflow as it relates to review & approval process of Trade Subcontractor * Work in conjunction with Project Manager's, Superintendents, Engineers and Project Accountants and other Departments to complete project needed tasks * Complete various HR Administrative projects/reporting as needed, such as, new hire onboarding, compliance, benefits, and termination paperwork Qualifications: * Previous Experience: 5 plus years required in office administration or related field * Associate degree or higher preferred * Construction Industry knowledge experience a plus * Previous experience with D365 Finance and Operations software a plus * Strong Excel, Word, email, and other relevant computer skills * Strong work ethic, detail oriented, organized, ability to communicate, professional and dependable

This individual will be expected to role model and foster the attitude, measures, and approaches necessary to create a workplace environment/image that embodies the Elite mission of challenging the mindset of the construction industry by exemplifying the values of Perseverance, Leadership, and Integrity. Contribute as a member of Elite's Construction team, supporting a common goal of customer satisfaction through the successful delivery of Elite's products and services, along with the Responsibilities and Essential Functions listed below. Key Responsibilities and Essential Functions: Packages and processes submittals Create RFI's during different stages to clarify scope of work. Set up drawings and specifications for bid. Attend Construction meetings weekly. Perform quality take-offs and pricing of change orders/new orders. Procure construction materials as required. Initiates Take-Off on all general condition jobs associated with new opportunities. Solicit bids from vendors for products and labor associated with each product. Submit bids to GC after consultation with GM and PM. Complete all submittals and close out paperwork for jobs. Set up new vendor relationships and negotiate price guarantees. Negotiate new labor subcontractor contracts for installation of products supplied by Elite. Assist PMs with all paperwork. Provide weekly status update on progress made with each project. Other duties as assigned. Education, Experience & Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. In addition, the requirements below are representative of the knowledge, skill, and/or ability required. A university degree or equivalent experience in Construction; OR a current university student working towards a degree in construction management or any relevant degree program. Interior building knowledge or general construction industry knowledge (1-5 years of experience preferred) Ability to multitask, work efficiently in a high paced environment, and have attention to detail. Strong organizational skills Ability to effectively communicate by phone, email, etc. Proficient in Microsoft office, Excel, Outlook, and Adobe Acrobat; Bluebeam experience a plus Ability to read and understand architectural drawings. Physical Demands/ Environmental: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to: Talk, hear, stand, walk, sit, and to see (using close vision, and adjusting focus) Use hands to handle, type or feel, and frequently lift and/or move up to 40 pounds. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. *Elite Construction Resources LLC is an Affirmative Action/Equal Opportunity Employer*

Job DescriptionBenefits: 401(k) Bonus based on performance Competitive salary Opportunity for advancement We are seeking a Accounting Administrative Assistant to join our team! The Accounting Administrative Assistant provides documentation, filing, and reporting support to the Accounting Manager and Accounting Clerk. This role ensures accounting records are organized, complete, and audit-ready, while assisting with preparation of draft financial reports and monthly close documentation. The ideal candidate has experience working in customer service, is extremely organized, and can maintain the highest level of confidentiality. Key Responsibilities Maintain organized digital and physical accounting files File and index: Vendor invoices Bank statements Insurance policies Property tax bills Loan and lender statements Assist in preparing draft reports, including: Expense summaries AR and AP aging reports CAM backup schedules Assist with preparation of monthly rent billing packages. Organize documentation for monthly close Assemble documents for audits, lenders, and ownership requests Track reporting deadlines and missing documentation Support onboarding of new properties from a documentation standpoint Qualifications 3+ years of administrative or accounting support experience preferred Strong organizational and documentation skills Experience supporting accounting or finance teams a plus Real estate or property management experience preferred but not required Proficiency with Microsoft Office, OneDrive, DropBox and cloud-based file systems High attention to detail and confidentiality Location This is an on-site position located in Downtown Los Angeles. Candidates must be able to reliably commute to DTLA.

Affirmative Action/ Equal Opportunity Employer The Administrative Assistant professional provides administrative support and handle numerous responsibilities. This person works with trades professionals, technical personnel, or with other administrative assistants. RESPONSIBILITIES: Coordinates administrative activities and storing, retrieving, and integrating information for dissemination to staff and clients Performs a variety of administrative and clerical duties as assigned Responsible for electronic files and does research as required Uses the telephone, mail services and web sites in order to complete job functions Communicates on quasi-technical and programmatic elements Creates and manages spreadsheets, documents and databases Creates presentations, reports and documents Composes correspondence to clients and inner office personnel Uses computers and software, fax machines, photocopiers, scanners, and videoconferencing QUALIFICATIONS: Education/Experience: High School Diploma plus 2 years industry specific experience Computer experience (certificates of completion for courses a plus) Skills: Adapt and implement new procedures as required to provide excellent customer support Willing to learn new technologies and stay current on the latest industry trends Excellent listening, troubleshooting and problem solving skills Professionally and effectively communicate; both verbal and written at all levels within the organization Self-starter, able to work independently with minimum supervision Strong interpersonal skills and ability to work in a team environment Maintain complete confidentiality of sensitive information Proficient knowledge with MS Office365 applications General Requirements: US Citizenship required Ability to obtain and maintain a government security clearance May be required to work additional hours to support business objectives Limited availability to take leave during peak business cycles to support business objectives Ability to maintain valid driver's license issued within the United States and proof of personal liability insurance (applicable for mileage reimbursement) Local travel (DC Metro area) may be required