Senior Administrative Assistant jobs at Oracle - 933 jobs

Must have a high level of experience with Microsoft products (Outlook, Teams, Word, Power point). Must have high level of expertise in Concur for travel and expense reporting. Provides administrative support to senior executive staff. Requires in-depth knowledge of company operations, policies, and procedures. Has proficiency with Microsoft Outlook and Concur travel planning and expenses. Handles details of a highly confidential and critical nature. Collects and prepares information for use in discussions/meetings of executive staff and outside individuals. Prepares presentation materials for board of director meetings. Makes high-level contacts of a sensitive nature inside and outside the company. Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors. Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions. Education & Experience Requires highly developed job knowledge/skills. Requires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience.

Immediate need for a talented Wealth Administrative Assistant. This is a 06+ Months contract opportunity with long-term potential and is located in Morgantown, WV(Onsite) Please review the job description below and contact me ASAP if you are interested. Job ID; 25-95210 Pay Range: $35 - $36/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities; Serves as primary administrative contact for Executives, working across all lines of business and with external agencies to answer questions and resolve administration-related issues. Provides support for daily Executive operations including meeting arrangements, travel and expenses. Coordinates overall office functioning through inventory checks, space scheduling, event planning, event execution and paperwork processing. Acts as a liaison between Executives and internal departments, ensuring effective communication and cohesion. Maintains Executive calendars, contact lists and provides ad-hoc support as needed. Key Requirements and Technology Experience: High School Preferred Work Experience 2+ Years Preferred Our client is a leading Insurance Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. By applying to our jobs, you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

Responsibilities Provides appropriate information to clients and others via phone in-person by email at workshops and through one-on-one counseling and any other program marketing or outreach efforts with the highest level of customer service possible. Provides administrative support to staff related to programs contracts and/or projects. Performs data entry and maintenance of electronic and hard files. Organizes and prepares bulk mailings advertisements email blasts and assists with other outreach efforts. Assists with the preparation and execution of Requests for Proposals service orders contracts invoices and payments. Prepares and tracks enrollment and commitment forms through Administration and Finance. Tracks and reports on program budgets production and performance metrics. Conducts research and prepares reports and presentations as requested. Coordinates with other units or divisions to ensure telephone coverage and/or help with various program efforts. Provides support/assistance to other units or divisions as assigned. Performs related work as required. Due to the operational needs of the office this position is not eligible for hybrid work. Minimum Entrance Qualifications At least two 2 years of full-time or equivalent part-time administrative experience. Appropriate educational substitutions may be made. Demonstrated communication interpersonal organization and follow-up skills. Ability to attend to detail and initiate special projects of moderate complexity with minimum supervision Experience in public administration housing program management or real estate preferred. Proficiency with computer-based office software such as MS Office Word and Excel Salesforce Google Suite and working knowledge of desktop mobile and web-based platforms preferred. Ability to exercise good judgment and focus on detail as required by the job. ** Must hold a Boston residency ie: Boston Roxbury West Roxbury Mattapan Dorchester

Administrative Sales person to assist in the daily operations of used vehicle sales. They will assist in handling inbound phone calls, taking messages and directing to the sales staff and/or management. Responsibilities answering calls, taking notes assisting in the sales process in the short term would be greatly appreciated. Background in commercial sales would be a plus.

Job Title: Administrative Assistant Duration: 6 Months (Possibility of extension) Candidates must have expense report as well as travel arrangement experience. Description: The current role is for an Administrative Assistant who will report into the Head of Platform Services Team, Administration & Office Management manager while supporting priority clients and Global Markets & Banking Americas Front Office personnel. Our Administrative Assistants are expected to partner and coordinate with other assistants in the team to ensure seamless coverage is provided to all of our staff. Candidate Success Factors: Candidates to be measured on the following four performance drivers, which will dictate how individual impact is considered on the Americas platform: Results and Impact Leadership and Collaboration Client, Customer and Stakeholder Focus Compliance Culture and Conduct Responsibilities: Strong organizational skills, pro-active approach, forward-thinking and solutions oriented. Experience in developing procedures and controls. New policy development and deployment (e.g., T&E, Gifts and Entertainment). Developing and maintaining project plans while working to ensure all deliverables are completed timely and with accuracy. Provide direct support to the Head of Platform Services on various projects demonstrating diligent oversight on all deliverables. Excellent Communications skills required - both written and verbal. Strong Administrative Support experience supporting senior stakeholders and general internal staff on all administrative requests. Domestic and International Travel Process of heavy expense claims. Coordinate Webex (Video and/or audio) meetings and perform operator assist functionality. Plan and coordinate all logistics for internal/external events such as client roadshows, teambuilding events, staff events on-site and off-site, internal workshop learning programs, external client meetings and all other ad-hoc event requirements. Managing logistics for visitors Management of incoming and outgoing phone calls Maintain current e-mail distribution lists in Outlook Modification and distribution of departmental reports. Meeting minutes for high-level financial meetings. Heavy invoice processing and external client on-boarding coordination. Completion of any projects or tasks, as requested by management demonstrating a strategic, flexible and, forward thinking approach. Prepare reports using Excel. Strong knowledge of PowerPoint presentation development and editing for client meetings. An Administrative Assistant will make use of several application systems including: o ivalua - Supplies and IT Procurement. o My IT / SailPoint - Request management tool for IT application security activities. o Concur - Travel scheduling and expense reporting. o Tom Net and Clock Net - Staff attendance and work hours tracking. o UPS - Express mail labeling and postage. o Microsoft Outlook o Microsoft Office Suite with a strong focus on Excel and report management. o Tableau Administrative Assistants are expected to partner and coordinate with other assistants in multiple locations, to ensure seamless support coverage is provided to all of our Global Markets & Banking Staff. This includes but not limited to providing coverage to Executives which are not their normal priority while other assistants are off-desk. Required Qualifications for Administrative Assistant Position: Education and Experience: Bachelor's degree or higher, with a strong understanding of Front Office principles and processes for providing customer and administrative services. 3-5yrs of proven experience as an Administrative Assistant, strong ability to support various levels in the organization, within a financial institution. Demonstrate an in-depth understanding of office and administrative management procedures and departmental and legal policies. Solid Project Management skills required with a keen ability to develop project plans and manage timelines to meet platforms deliverables. Technical Skills: Competent in Word and PowerPoint. Extremely competent in Microsoft Outlook and Excel. Administrative Skills: Calendar management, meeting management, time management, strategic planning of tasks, travel management, heavy expense processing, phone management, client handling, event planning, heavy invoice processing, external client-onboarding, detailed meetings minutes, and assist Head of Platform Services Team on several projects and tasks. Exceptional communication and interpersonal skills: A good candidate will be an active listener and clear communicator, both verbally and in writing. They must communicate pro-actively, anticipating the needs of their managers and escalating issues as necessary - utilizing tact and confidentiality. Be an excellent team player. Excellent organizational skills: Must have the ability to multitask and prioritize work based on potential impact. An excellent candidate is detail oriented, flexible and enjoys the administrative challenges of supporting executive level employees. Exhibit initiative and resourcefulness to get tasks done quickly and efficiently with a high degree of professionalism

The current role is for an Administrative Assistant who will report into the Head of Platform Services Team, Administration & Office Management manager while supporting priority clients and Global Markets & Banking Americas Front Office personnel. Our Administrative Assistants are expected to partner and coordinate with other assistants in the team to ensure seamless coverage is provided to all of our staff. Responsibilities: Strong organizational skills, pro-active approach, forward-thinking and solutions oriented. Experience in developing procedures and controls. New policy development and deployment (e.g., T&E, Gifts and Entertainment). Developing and maintaining project plans while working to ensure all deliverables are completed timely and with accuracy. Provide direct support to the Head of Platform Services on various projects demonstrating diligent oversight on all deliverables. Excellent Communications skills required - both written and verbal. Strong Administrative Support experience supporting senior stakeholders and general internal staff on all administrative requests. Domestic and International Travel Process of heavy expense claims. Coordinate Webex (Video and/or audio) meetings and perform operator assist functionality. Plan and coordinate all logistics for internal/external events such as client roadshows, teambuilding events, staff events on-site and off-site, internal workshop learning programs, external client meetings and all other ad-hoc event requirements. Managing logistics for visitors Management of incoming and outgoing phone calls Maintain current e-mail distribution lists in Outlook Modification and distribution of departmental reports. Meeting minutes for high-level financial meetings. Heavy invoice processing and external client on-boarding coordination. Completion of any projects or tasks, as requested by management demonstrating a strategic, flexible and, forward thinking approach. Prepare reports using Excel. Strong knowledge of PowerPoint presentation development and editing for client meetings. Education and Experience: Bachelor's degree or higher, with a strong understanding of Front Office principles and processes for providing customer and administrative services. Candidates must have expense report as well as travel arrangement experience. 3-5yrs of proven experience as an Administrative Assistant, strong ability to support various levels in the organization, within a financial institution. Demonstrate an in-depth understanding of office and administrative management procedures and departmental and legal policies. Solid Project Management skills required with a keen ability to develop project plans and manage timelines to meet platforms deliverables.

We are seeking a highly organized, proactive, and discreet Client Service Associate (CSA) to provide dedicated administrative, operational, and client support to our lead Financial Advisor. The ideal candidate is a self-starter who thrives in a fast-paced environment and is committed to maintaining the highest level of professionalism and confidentiality. This role is crucial to the smooth operation of our practice and requires exceptional time management, communication, and technological skills. Key Responsibilities I. Administrative & Operational Support Calendar Management: Expertly manage the Advisor's calendar, including scheduling client meetings, internal appointments, and professional commitments. Coordinate travel logistics (flights, hotels, ground transportation) as needed. Communication Management: Act as the primary gatekeeper, screening and prioritizing incoming emails, calls, and mail. Draft and proofread correspondence, reports, and presentations for internal and external audiences. Practice Management: Maintain an organized practice. Assisting with internal practice tracking, management, and administration. Technology & Systems: Proficiently utilize internal software (e.g., CRM, Practice Dashboard, …) to manage client data and workflows. Serve as the point of contact between the practice and back office. II. Client Service & Meeting Preparation Meeting Preparation: Prepare all necessary materials for client meetings, including performance reports, agendas, application forms, and presentation packets. Follow-up: Initiate and track post-meeting follow-up tasks, ensuring all necessary documentation is completed, submitted, and properly recorded. Client Interaction: Professionally work with clients and prospects, handle routine client inquiries and direct complex issues to the appropriate team member. Event Coordination: Assist in the planning and execution of client appreciation events, seminars, and other practice-building activities. Client Onboarding: Handling of all new account paperwork and client onboarding process. III. Compliance & Documentation Documentation Management: Ensure all client and business documentation adheres strictly to industry and firm compliance standards and regulations. Record Keeping: Maintain meticulous, up-to-date records of all client communication and transactions. Qualifications Required Experience: Minimum of 3+ years of experience in a Client Service Associate, Executive Assistant, or Senior Administrative role, preferably within the financial services industry (brokerage, advisory firm, or bank). Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with a CRM platform is essential. Communication: Exceptional written and verbal communication skills with a polished, professional demeanor. Personal Attributes: High integrity for the work that they do and a strong desire to help other people. Seeks solutions with optimism. Impeccable attention to detail, strong organizational and prioritization abilities, and a proven track record of exercising discretion with confidential information. Preferred Licensing: Prior experience or current active Client licenses (Series 7 or SIE) is a plus, but not required. Education: Associate's or Bachelor's degree preferred.

ADMINISTRATIVE ASSISTANT - MERIDIAN, ID CANDIDATES MUST BE LOCAL TO THE SERVICE AREA - INTERNATIONAL CANDIDATES NEED NOT APPLY Since 1993, Right! Systems, Inc. (RSI) has been providing exceptional solutions and uncommon expertise to help our customers achieve lasting benefits. As a multi-vendor systems integrator, we maintain high-level certifications with key technology partners for one reason: our customers. We are seeking a talented, highly organized and self-motivated individual for the role of Administrative Assistant. This is a full time position. Candidates must live in the service area and report to the Meridian, Idaho office location. This role reports to the VP of Sales. Work schedule is typically during business hours Monday-Friday 8am-5pm. Work outside normal business hours or travel would be as needed on an infrequent basis. Duties/Responsibilities Vendor management of OEM programs/rebate and partner status management Certification tracking and planning for OEM requirements Pre-sales routing/sales activity reporting Calendar management for internal and external meetings Booking and coordinating travel/mileage and awards tracking Maintaining and negotiating travel contracts and rates Internal meeting and event planning and coordination Vendor/customer accommodations Service team invoicing report entries Sales team travel expense review Job posting/recordkeeping and onboarding activities PTO entries/related reporting for payroll Background check submissions/recordkeeping Company asset tracking maintenance Answering and routing calls/messages coming into the main phone line Assist with local office mail, packages, faxes and supplies Other work-related duties as assigned Qualifications/Requirements High School Diploma 3-5 Years recent and relative administrative experience required Strong familiarity with MS office products (Excel, Word, PowerPoint, etc.) Strong organizational skills Strong interpersonal, written and oral communication skills Strong customer service orientation Candidate must be able to conduct research into issues and problems Candidate must be able to present ideas in user-friendly language Candidate must be highly self-motivated and self-sufficient Candidate must be team-oriented, able to work in a collaborative environment Candidate must be able to effectively prioritize tasks in high-pressure environments Candidate must have a valid Driver's license and vehicle insurance Compensation/Benefits Compensation DOE RSI offers competitive salary, comprehensive benefits package that includes group medical, dental and vision insurance, 401(k), life insurance/LTD, and PTO (Paid Time Off) for vacation, sick and personal leave needs. Right! Systems provides equal employment opportunity to all employees and applicants for employment without regard to race, color, creed, citizenship, status, national origin, ancestry, gender, genetic information, sexual orientation, gender expression or identity, age, religion, pregnancy or pregnancy-related conditions, physical or mental disability, marital status, veteran status, political affiliation, or any other characteristic protected by law.

Administrative & Marketing Assistant: Brentwood, TN Compensation: $30.00 - $35.00/hour (Part-Time) | $50,000 - $60,000 (Full-Time Salary) Schedule: Preferred Part-Time: Tues-Thurs, 9 AM - 3 PM (Flexible for Full-Time) Are you a mature, tech-savvy professional looking for a high-impact role in a fast-paced environment? TelForce is seeking a proactive Administrative Assistant who balances traditional administrative excellence with modern marketing flair. This is a role for someone who is organized, detail-oriented, and lives within a 30-minute commute of our Brentwood office. The Role: Admin Meets Marketing You will serve as a vital support hub for our Marketing and Sales teams, managing everything from contract workflows to social media presence. Document & Workflow Management: Manage Contracts and NDAs using PandaDoc. You will also handle document conversions in Adobe and maintain over 40 essential company documents. Creative Marketing: You will be the point person for Canva and Social Media graphics. This is a core requirement-you must be comfortable creating quick, engaging LinkedIn posts and graphics. Recruitment Support: Facilitate the onboarding process, including drafting offer letters and managing new hire forms. Experience with ATS (Applicant Tracking Systems) is a significant advantage. Data & Outreach: Build and maintain Excel contact lists, manage mass email follow-ups for trade shows, and use Text-Em-All for broad outreach. Lead Engagement: Utilize LinkedIn (and LinkedIn Recruiter) to manage outreach, follow up with leads via phone, and support light business development efforts. Top Qualifications Microsoft Power User: Strong proficiency in Excel, Outlook, and Word. You should be comfortable creating vCards and managing data-heavy lists. Creative Savvy: Canva and Social Media graphics experience is a MUST. * Tech-Forward: Adobe savvy and a willingness to learn/utilize ChatGPT/AI and AirTable (training provided). Operational Experience: Prior experience with PandaDoc (or similar e-signature tools) and Indeed is highly preferred. Communication: Excellent verbal and written skills; comfortable picking up the phone to follow up with leads. What We're Looking For Professional Maturity: A reliable, seasoned professional who can work independently. Organizational Mastery: The ability to multitask across different platforms while maintaining meticulous attention to detail. Ready to bring your tech-savvy administrative skills to our Brentwood team? Apply today!

Job Title: Administrative Assistant Duration: Long-term (12+ Months) Provides administrative support in a variety of functions to an executive, team, department or another group in an organization. Collects, reviews and analyzes complex and/or confidential information and creates reports, charts, budgets, and other presentation materials. Responds to or routes priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the executive. Schedules and coordinates meetings, travel, and other group activities. May plan and schedule work and direct other staff to deliver support. Has advanced word processing, spreadsheet, database, graphics software, and analytical skills. Has gained full proficiency in a broad range of activities related to the job. Independently performs a wide range of complex duties under general guidance from supervisors. Description Compiles and formats information as requested, prepares reports, memos, letters, background papers and other documentation as required; uses word processing applications, and monitors peripheral equipment for proper operation. Schedules meetings and changes appointments as warranted or requested. Performs routine administrative and facilities support activities Tracks completion of tasks assigned to team members to ensure timely and accurate submission. Takes ownership of team data to keep a clean record of employee and contractor contact information and team makeup Ability to combine, organize, and clean data in Excel Compose communications to teams of software developers, managers, and contractors Attend meetings and take notes on task assignments, summarize meetings Manage team task board, adding lanes and assigning tasks as needed Serve as Audit coordinator, ensuring audits are assigned to the correct parties and following up with auditors and subject matter experts on timeline for completion Manage cube assignments, equipment orders, supply orders for in person staff Submit service requests for facility issues Collect e-documents and digital signatures, archive employee e-documents Exercises discretion in handling a variety of confidential and sensitive issues and assignments; and in providing information or making referrals.

Title: Secretary / Transcriptionist Duration: 6+ Months The selected temporary staff should have Microsoft Office skills, the ability to multitask and strong communication skills. Bachelor's Degree Explain the function(s) to be performed by the requested staff member: Responsibilities include: De-obligating/decreasing purchase orders. Reviewing Draft Requests for Proposal (DRFP) requests. Emailing orders to vendors. Requesting and following up on Mayer's Office of Contract Services (MOCS). Doing Business Data forms/W-9. Tracking vendor updates. Providing purchase order copies for Furniture & Equipment invoices, and processing advance check requests.

Department Administrator Assistant-Japanese language skills required. Our client in Saline, MI is looking for a Department Administrator Assistant. This is a contract position. What You Will Do: Our Client is looking for a highly motivated and customer service focused Departmental Administrative Assistant for our Systems & Electronics Planning Division. The primary responsibility of this role is to provide administrative support to the Division Vice President, Executive Team, and Departments. Your contributions will support our mission to deliver world-class electronics systems to our customers. Responsibilities: Provide comprehensive administrative support to the Division Vice President including schedule management, travel arrangements, support of visitors, preparation of documents/materials/correspondence, coordination of division level meetings/events, tracking and reporting status of projects/activities, etc. Provide administrative support to the Division's Executive Team and Departments including travel arrangements, coordination of department level meetings/events, leading safety & 4S activities, onboarding/offboarding, etc. Manage multiple activities/requests simultaneously with self-motivation, resourcefulness, and prioritization to achieve deadlines and output expectations. Organize, maintain, and create electronic and physical files/documents ensuring confidentiality and compliance. Utilize Microsoft 365 tools to manage storage, sharing of information, and document creation. Assist with budget planning, tracking, accruals, and processing of invoices/expenses. Timely and accurate submission of expense reports and invoices with strong knowledge of policies, processes, and necessary systems to ensure compliance. Create and update reports and visualization tools to simplify complex data for easy understanding. Conduct independent research and obtain information for complex reports and special assignments. Develop, standardize, and continuously improve the processes necessary for your work and function of the Division. Maintain network and knowledge necessary to act as a resource for general administrative support to all members in the Division. Contact company personnel at all organizational levels to gather information in support of department & division operations. Manage ordering and organization of office supplies and equipment. Manage or coordinate small projects providing cost-effective solutions. Maintain division & department seating and organizational charts. Maintain division and department SharePoint sites and access. Order non-general supply as needed and monitor non-general supplies budget and make recommendations to managers regarding purchase decisions. Provide language support and translation of meetings and documents between Japanese and English. Including coordination of travel and events within Japan. Handle special projects, and perform other duties as assigned. Basics: Must have Japanese language proficiency, Ariba Purchase Order systems experience, and strong MS EXCEL. 5+ years of experience providing administrative support to Department (GM level) or above. High school diploma or GED. Excellent communication and interpersonal skills, including demonstrated ability to collaborate effectively with a wide variety of stakeholders and members at all levels of the organization. Strong focus on customer service and demonstrated success working in teams. Ability to present concepts visually in graphs, tables, charts, and other methods. Proficiency with Microsoft 365 tools (Word, Excel, PowerPoint, SharePoint, Teams, OneNote, etc.). Candidates must successfully pass an Excel Test prior being submitted. Experience managing expenses and invoices including working knowledge of Ariba/SAP, Chrome River, and Time & Projects systems. Experience managing significant volume of design-in invoicing. Ability to maintain confidentiality of sensitive or proprietary information. Ability to be independent and a self-starter, managing time effectively. Proficient at managing multiple requests, prioritizing, and communicating status of progress. Must be able to accurately assess resources needed to complete tasks and escalate when priorities conflict. Able to remain composed during times of stress and demonstrate flexibility. Attention to detail and strong organizational skills in a dynamic environment. Proven success identifying and implementing changes to projects and processes to ensure continuous improvement. Ability to work on-site on a regular basis including overtime (up to ~10%) and limited travel as necessary How You Will Be Successful: Envision the Future Communicate Honestly and Broadly Seek Technology and Business “First” Embrace Diversity and Take Risks What We Offer: Competitive Salary Comprehensive Benefit Package 401(k) with matching contributions Paid Time Off Employee Discounts Free training on all Altair products Why Work with Us: Altair is a global technology company providing software and cloud solutions in the areas of data analytics, product development, and high-performance computing (HPC). Altair enables organizations in nearly every industry to compete more effectively in a connected world, while creating a more sustainable future. With more than 3,000 engineers, scientists, and creative thinkers in 25 countries, we help solve our customer's toughest challenges and deliver unparalleled service, helping the innovators innovate, drive better decisions, and turn today's problems into tomorrow's opportunities. Our vision is to transform customer decision making with data analytics, simulation, and high-performance computing. For more than 30 years, we have been helping our customers integrate electronics and controls with mechanical design to expand product value, develop AI, simulation and data-driven digital twins to drive better decisions, and deliver advanced HPC and cloud solutions to support unlimited idea exploration. To learn more, please visit altair.com Ready to go? #ONLYFORWARD At our core we are explorers; adventures; pioneers. We are the brains behind some of the world's most revolutionary innovations and are not only comfortable in new and unchartered waters, we dive headfirst. We are the original trailblazers that make the impossible possible, discovering new solutions to our customer's toughest challenges. Altair is an equal opportunity employer. Our backgrounds are diverse, and every member of our global team is critical to our success. Altair's history demonstrations a belief that empowering each individual authentic voice reinforces a culture that thrives because of the uniqueness among our team.

Administrative Assistant ICO is seeking a reliable and organized Administrative Assistant to support daily office operations. This is a full-time, in-office position. The ideal candidate is detail-oriented, proactive, and comfortable working in a professional environment supporting multiple team members. Qualifications Previous administrative or office support experience (4+years) High school diploma required; college degree preferred Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational and multitasking skills Excellent written and verbal communication Professional demeanor and attention to detail Ability to manage priorities and meet deadlines Reliable transportation Experience in commercial property management is a plus Familiarity with Yardi Voyager is a plus Familiarity with SharePoint is a plus Responsibilities Provide general administrative and reception support Answer phones, greet visitors, and direct inquiries Handle mail, scanning, copying, filing (digital and hard copies), shipping (FedEx, UPS) Maintain office supplies and organized common areas Assist with scheduling and coordination of office activities Create organization charts Support team members with administrative tasks and other special projects Perform errands and other duties as needed Required Skills Detail-oriented and organized Strong communication and interpersonal skills Ability to multitask in a fast-paced environment Project Management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint ) Professionalism and reliability We Offer Competitive compensation Stable, professional work environment Collaborative team culture

Description & Requirements Electronic Arts creates next-level entertainment experiences that inspire players and fans around the world. Here, everyone is part of the story. Part of a community that connects across the globe. A place where creativity thrives, new perspectives are invited, and ideas matter. A team where everyone makes play happen. #WeAreEA and we exist to inspire the world to play. EA values creativity, pioneering, passion, determination, learning, and teamwork. The Corporate Strategy team at EA drives EA's long-term growth and innovation. We specialize in turning bold ideas into tangible strategies, identifying emerging opportunities, and developing the next generation of strategic leaders. We are seeking a seasoned strategic leader to serve as a key advisor to the President of EA SPORTS and their Leadership Team. Reporting to the VP of Business Strategy and Intelligence, this is a high-visibility position with significant engagement across EA, including the CEO and their executive staff. This role offers a rare opportunity to define and execute a strategy that positions EA SPORTS as the most valuable and globally recognized sports brand. Working across iconic franchises such as FC, Madden NFL, College Football, UFC, NHL, and F1, you will shape the future of EA SPORTS and its influence in the global sports ecosystem - extending in, around, and beyond the bounds of interactive entertainment. Your leadership will directly impact how EA SPORTS connects with fans worldwide, deepens its cultural relevance, and drives long-term business growth. Drawing on deep expertise in the sports industry and a proven track record of developing strategies in dynamic, competitive markets, you will play a pivotal role in unlocking the next phase of growth for EA SPORTS. Responsibilities: Strategic Vision and Leadership: * Serve as a thought partner to both the President of EA SPORTS and the GM of Publishing for EA SPORTS, along with their respective teams, shaping a long-term vision that positions the brand as a leader in the global sports ecosystem * Develop relationships with senior strategy leaders across relevant industries to exchange insights, explore opportunities, and inform EA SPORTS' strategic priorities. * Provide thought leadership on how changes in sports fandom, fan engagement, and emerging technologies are reshaping the future of sports and create opportunities for EA SPORTS to lead. * In partnership with the Business Strategy and Intelligence teams, proactively analyze industry dynamics, including league and team performance, capital trends, and emerging business models, to identify actionable implications for EA SPORTS. Strategic Planning: * Develop and manage a robust framework for evaluating strategic opportunities, including new ideas, licenses, and partnerships, ensuring alignment with EA SPORTS' growth objectives. * Deliver ad hoc financial, market, and scenario analyses to support the EA SPORTS leadership team in navigating complex business decisions. * Lead select high-impact strategic initiatives in collaboration with key stakeholders, such as evaluating new licenses or supporting M&A diligence, to guide critical business decisions. * Collaborate with Development, Finance, and Publishing teams to align franchise strategies with EA's corporate strategy and financial goals. * Deliver data-backed recommendations to guide strategic decisions and provide clear updates to C-level leadership and Board of Directors. Mentor and Develop Strategy Talent: * Foster a collaborative, innovative culture that bridges sports, entertainment, and technology, inspiring teams to think expansively. * Act as a mentor and sponsor for emerging Strategy team talent, developing a pipeline of future scaled leaders. Requirements: * Demonstrable relevant work experience in strategy or related role (10+ years with 3+ years in a management capacity) in the media and technology space. Experience in the sports ecosystem such as leagues, teams, sports networks, or media entities preferred. * Expertise in developing and implementing large-scale strategies that deliver measurable business impact. * Demonstrated success in collaborating with senior leaders across industries and influencing decision-making in high-stakes environments. * Exceptional strategic thinking and analytical skills, with experience in scenario modeling and financial analysis. * Adept at balancing a long-term strategic vision with immediate business needs, navigating ambiguity with clarity and confidence. * Passionate about sports, innovation, and shaping the future of entertainment. Pay Transparency - North America COMPENSATION AND BENEFITS The ranges listed below are what EA in good faith expects to pay applicants for this role in these locations at the time of this posting. If you reside in a different location, a recruiter will advise on the applicable range and benefits. Pay offered will be determined based on a number of relevant business and candidate factors (e.g. education, qualifications, certifications, experience, skills, geographic location, or business needs). PAY RANGES * British Columbia (depending on location e.g. Vancouver vs. Victoria) *$187,000 - $259,400 CAD * California (depending on location e.g. Los Angeles vs. San Francisco) *$210,600 - $320,000 USD In the US, we offer a package of benefits including paid time off (3 weeks per year to start), 80 hours per year of sick time, 16 paid company holidays per year, 10 weeks paid time off to bond with baby, medical/dental/vision insurance, life insurance, disability insurance, and 401(k) to regular full-time employees. Certain roles may also be eligible for bonus and equity. In British Columbia, we offer a package of benefits including vacation (3 weeks per year to start), 10 days per year of sick time, paid top-up to EI/QPIP benefits up to 100% of base salary when you welcome a new child (12 weeks for maternity, and 4 weeks for parental/adoption leave), extended health/dental/vision coverage, life insurance, disability insurance, retirement plan to regular full-time employees. Certain roles may also be eligible for bonus and equity. Pay is just one part of the overall compensation at EA. In the US, we offer a package of benefits including paid time off (3 weeks per year to start), 80 hours per year of sick time, 16 paid company holidays per year, 10 weeks paid time off to bond with baby, medical/dental/vision insurance, life insurance, disability insurance, and 401(k) to regular full-time employees. Certain roles may also be eligible for bonus and equity. For British Columbia, we offer a package of benefits including vacation (3 weeks per year to start), 10 days per year of sick time, paid top-up to EI/QPIP benefits up to 100% of base salary when you welcome a new child (12 weeks for maternity, and 4 weeks for parental/adoption leave), extended health/dental/vision coverage, life insurance, disability insurance, retirement plan to regular full-time employees. Certain roles may also be eligible for bonus and equity. About Electronic Arts We're proud to have an extensive portfolio of games and experiences, locations around the world, and opportunities across EA. We value adaptability, resilience, creativity, and curiosity. From leadership that brings out your potential, to creating space for learning and experimenting, we empower you to do great work and pursue opportunities for growth. We adopt a holistic approach to our benefits programs, emphasizing physical, emotional, financial, career, and community wellness to support a balanced life. Our packages are tailored to meet local needs and may include healthcare coverage, mental well-being support, retirement savings, paid time off, family leaves, complimentary games, and more. We nurture environments where our teams can always bring their best to what they do. Electronic Arts is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. We will also consider employment qualified applicants with criminal records in accordance with applicable law. EA also makes workplace accommodations for qualified individuals with disabilities as required by applicable law.

ESSENTIAL FUNCTIONS * Provide and lead support to the PDA and SEO with a high level of professionalism, efficiency and speed in a manner that reflects positively on the organization. * Maintain scrutiny and organization of the daily calendar of meetings and events; deconflict issues and ensure read ahead / preparatory materials are attached within proper time frames. * Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. * Arrange travel and accommodations for executives. Prepare vouchers * Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. * Excellent communication and time management skills; proven ability to meet deadlines. * Ability to function well in a high-paced environment; performs additional duties as assigned by executives. * Draft and prepare documents and preparatory notebooks for internal announcements, meetings, and organizations that the executive is involved with. * Manage the Executive's contacts. * Assist in preparing and managing presentations and decks. * Be responsive to emails/texts/phone calls, with contact outside normal business hours * Welcome the Executive's guests by greeting them, in person or on the phone; answering or directing inquiries. * Use discretion, confidentiality, and good judgment to handle executive matters. * Represent NA-90 and the Executive in a positive light through great follow-through skills and sound judgment. * Conserve the Executives' time by reading, researching, collecting and analyzing information as needed, in advance. MINIMUM QUALIFICATIONS * Bachelor's degree or demonstrable specialized experience as a Senior Executive Assistant * 5+ years of related experience required in working in an executive assistant role supporting Senior Executives or C-Level executives. * Advanced Proficiency in Microsoft Office (SharePoint, Teams, Outlook, Word, Excel, and PowerPoint) * Ability to communicate effectively and professionally. * Ability to obtain and maintain a government clearance. PREFERRED QUALIFICATIONS * Active government clearance. * Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed. * Commitment to excellence - perform duties at the highest level possible on a consistent basis. * Excellent communicator - able to interact with people of all levels in a confident, professional manner. * Demonstrate ability and temperament to work with sensitive information. * Team player - have team-oriented experience and approach. * Service focus - dedicated to meeting the expectations of the Executive and other senior team members by maintaining effective relationships with interested parties. * Ability to think outside of the box with a sense of urgency. LOCATION: This is an on-site position in Washington, DC. SALARY: Salaries are determined based on several factors including external market data, internal equity, and the candidate's related knowledge, skills, and abilities for the position. BENEFITS * Employer Paid, High Quality Employee Medical, Dental & Vision Care * Low-Cost Family Health Care offered * 11 Federal Holidays and 3 weeks' vacation * 401k with Generous Employer Match * Cross-training opportunities About MELE With over 300 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran and minority-owned government contractor empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELE's services include National Security and Intelligence, CBRNE Defense and Security, Facility Management and Engineering, Law Enforcement and Emergency Response Training, Technical, Analytica, and Program Management Support, and IT/Cybersecurity. MELE Associates, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. MELE Associates, Inc. is an E-Verify employer.

ESSENTIAL FUNCTIONS Provide and lead support to the PDA and SEO with a high level of professionalism, efficiency and speed in a manner that reflects positively on the organization. Maintain scrutiny and organization of the daily calendar of meetings and events; deconflict issues and ensure read ahead / preparatory materials are attached within proper time frames. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. Arrange travel and accommodations for executives. Prepare vouchers Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. Excellent communication and time management skills; proven ability to meet deadlines. Ability to function well in a high-paced environment; performs additional duties as assigned by executives. Draft and prepare documents and preparatory notebooks for internal announcements, meetings, and organizations that the executive is involved with. Manage the Executive's contacts. Assist in preparing and managing presentations and decks. Be responsive to emails/texts/phone calls, with contact outside normal business hours Welcome the Executive's guests by greeting them, in person or on the phone; answering or directing inquiries. Use discretion, confidentiality, and good judgment to handle executive matters. Represent NA-90 and the Executive in a positive light through great follow-through skills and sound judgment. Conserve the Executives' time by reading, researching, collecting and analyzing information as needed, in advance. MINIMUM QUALIFICATIONS Bachelor's degree or demonstrable specialized experience as a Senior Executive Assistant 5+ years of related experience required in working in an executive assistant role supporting Senior Executives or C-Level executives. Advanced Proficiency in Microsoft Office (SharePoint, Teams, Outlook, Word, Excel, and PowerPoint) Ability to communicate effectively and professionally. Ability to obtain and maintain a government clearance. PREFERRED QUALIFICATIONS Active government clearance. Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed. Commitment to excellence - perform duties at the highest level possible on a consistent basis. Excellent communicator - able to interact with people of all levels in a confident, professional manner. Demonstrate ability and temperament to work with sensitive information. Team player - have team-oriented experience and approach. Service focus - dedicated to meeting the expectations of the Executive and other senior team members by maintaining effective relationships with interested parties. Ability to think outside of the box with a sense of urgency. LOCATION: This is an on-site position in Washington, DC. SALARY: Salaries are determined based on several factors including external market data, internal equity, and the candidate's related knowledge, skills, and abilities for the position. BENEFITS Employer Paid, High Quality Employee Medical, Dental & Vision Care Low-Cost Family Health Care offered 11 Federal Holidays and 3 weeks' vacation 401k with Generous Employer Match Cross-training opportunities About MELE With over 300 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran and minority-owned government contractor empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELE's services include National Security and Intelligence, CBRNE Defense and Security, Facility Management and Engineering, Law Enforcement and Emergency Response Training, Technical, Analytica, and Program Management Support, and IT/Cybersecurity. MELE Associates, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. MELE Associates, Inc. is an E-Verify employer.

Executive Administrative Assistant, Sr Looking for an opportunity to work with a talented team and expand your experience in Logistics? SSI needs to add an Executive Administrative Assistant, Sr to support the China Lake community across many different weapons systems. The Naval Air Warfare Center Weapons Division (NAWCWD) China Lake, California. The mission of NAWCWD is to provide the Armed Forces with effective and affordable integrated warfare systems and life-cycle support to ensure battle space dominance. NAWCWD operates the Navy's largest Western Land and Sea Range Test and Evaluation Complex which is used to verify and validate proof of concepts to operationally fielded capabilities by applying new technologies and performing Research, Development, Test and Evaluation (RDT&E), including logistics and in-service support for guided missiles, free-fall weapons, targets, crew systems, and electronic warfare systems. Primary Functions: Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Advises individuals inside and outside the organization on the executive views on major policies or current issues facing the organization. If this aligns with your experience and sounds like it is the career path you wish to progress, these are the requirements to be considered for this position: Education/Experience/Skills: Master's degree in Business Administration, or Business Management and/or 20 years work experience in an administrative assistant role Must possess a valid California driver's license. U.S. Citizenship and must be able to obtain and maintain U.S. DoD SECRET Security Clearance required for hire, and to be maintained throughout employment. All candidates will be required to pass background screening to include SSN, Driver Record, and Criminal Background Investigation. CONTINGENT OFFER This position is contingent upon contract award and is anticipated to start in February of 2023. What You Can Expect from Us Positive Office environment Professional and knowledgeable team and leadership Business Office hours What's In It for Me? Competitive salary Great benefits, including: Company-subsidized PPO Medical, Dental, and Vision coverage 401(k) Retirement Plan with company match Paid Time Off 11 Paid Holidays per year Education Assistance Company-subsidized Corporate Fitness Program Medical and Dependent Care Flexible Spending Accounts Company-paid Life and Accidental Death and Dismemberment Insurance with an option to increase coverage. Company-paid Short- and Long-term Disability Insurance Company-paid Employee Assistance Program Flexible hours Opportunities for on-the-job training What Your Experience Working for Us Will Be Like Ask any of our employees and they will tell you SSI is a great place to work with an upbeat and positive culture. We take pride in our work to continuously improve on our performance in a manner that enhances the mission of the agencies we serve while expanding opportunities for our employees and our company. What You'll Enjoy About Where We're Located We are located one hour north of Los Angeles in the heart of Ventura County, a relaxing and diverse community conveniently located near The Collection shopping center, beaches, hiking, and restaurants. About Synectic Solutions, Inc. (SSI) Synectic Solutions, Inc. (SSI), is an award-winning, 20-year government contracting agency focused on the areas of logistics, engineering, management, and information technology. SSI is a growing organization committed to exceeding customer expectations, to continually improving all products, services, and processes, and to perform all work with the commitment to upholding the highest standards and ethics. Ready to apply? If this job sounds like a fit for you, then click on the ‘apply' button below. Good luck!

Infotree Service is a dynamic and entrepreneurial company, comprised of a team of dedicated professionals with over 50 years of direct experience. When you talk to Infotree's customers, you will repeatedly hear that it is Infotree's personalized attention and focus to customer needs that has resulted in such strong repeat business. Job Description Job Title: Project Coordinator Location: 444 Wealthy St., Grand Rapids, MI 49503 Duration: 24 months Summary: • Gathers, analyzes, translates and delivers information in clear, concise and meaningful formats based on specific project and/or program requirements and according to established project management standards. • Provides input to project research information; provides administrative and analytic support to the Project Manager. • Typically works on projects that are moderately complex to complex, and are large in size and organizational span. • May coordinate the activities of a project sub team and/or project activities to the extent those efforts might affect completion of assigned tasks. • Receives general direction from the reporting manager and/or project/program manager regarding tasks to be performed. Qualifications • May require a bachelor's degree and 1 to 2 years of experience. Additional Information If you are interested feel free to reach on ************ or email your resume on *************************

Belong. Believe. Be You. Belden. Propel your career surrounded by a diverse team of innovative, goal-oriented individuals who are pursuing the next generation of connectivity solutions. At Belden, you'll participate in work that will challenge you and position you to excel. You'll collaborate with colleagues from around the world, gaining exposure to a broad base of expertise and perspectives. Together, we'll continue on a journey of innovation, creating a connected world and paving the way for automation. Join us and let's build the future. The Project Coordinator & Executive Assistant supports the Vice President of Project Bridge IT and the Vice President of Project Bridge Business in delivering on Belden's complex, global, multi-year project (Project Bridge) to adopt and implement a single Enterprise Resource Planning (ERP) system called SAP S/4. This dual role blends project coordination, executive support, and cross-functional collaboration to ensure alignment, efficiency, and measurable impact within Belden's digital transformation journey.