What does an order entry representative do?
An order entry representative is responsible for the accurate capture of customer orders by analyzing order information and status to fill a final order entry for processing. You will be receiving and processing order information for merchandise through phone calls, emails, or walk-ins and using the information to record shipping dates and locations, tabulate prices and invoice information, and updating customer order accounts. Order entry representatives work within the order processing team to ensure timely customer service.
Order entry representative responsibilities
Here are examples of responsibilities from real order entry representative resumes:
- Manage Facebook and patient communication programs.
- Create and maintain records of sales and assets in Microsoft GP, CRM, Salesforce and the SolidWorks VRC.
- Key numeric and alphabetic characters into the AS400 system.
- Contribute extensive UAT for new regional ERP launch and enhancements.
- Handle high call volume during the transition of an ERP system.
- Resolve outstanding issues with sales and finance to expedite cohesive bookings.
- Expedite orders with suppliers to ensure timely delivery and to improve lead times.
- Provide logistics support to navigate various shipping requirements with domestic and international transactions.
- Maintain accurate customer/partner billing and ship to information as well as contact/user records in Salesforce.
- Assist patients by responding to billing questions and concerns, and solicit necessary demographic insurance/coding information to insure correct claim submission.
- Maintain public relations profile for FedEx.
- Load orders onto trucks for shipment to Kroger stores.
- Maintain objectivity when conducting outbound telephone surveys for various QVC departments to existing customers.
Order entry representative skills and personality traits
We calculated that 15% of Order Entry Representatives are proficient in Order Entry, Data Entry, and Customer Service. They’re also known for soft skills such as Integrity, Organizational skills, and Communication skills.
We break down the percentage of Order Entry Representatives that have these skills listed on their resume here:
- Order Entry, 15%
Created informational material to better assist in sustaining department order entry accuracy goals.
- Data Entry, 14%
Position required extensive data entry and correlation throughout the day of system generated information.
- Customer Service, 12%
Shared information and ideas with team members and management to enhance process improvement and to deliver quality customer service.
- Order Processing, 8%
Maintained order processing targets to ensure customer expectations are met and plant capacities maintained.
- Customer Satisfaction, 7%
Provided measurement on volume to determine department education needs and improve customer satisfaction and retention.
- Inbound Calls, 6%
Take inbound calls for USANA customers to assist with placing orders and other issues related to the customer's account.
Most order entry representatives use their skills in "order entry," "data entry," and "customer service" to do their jobs. You can find more detail on essential order entry representative responsibilities here:
Integrity. To carry out their duties, the most important skill for an order entry representative to have is integrity. Their role and responsibilities require that "information clerks, particularly human resources assistants, have access to confidential information." Order entry representatives often use integrity in their day-to-day job, as shown by this real resume: "maintain and develop relationships with existing customers through analysis, data integrity and purchase order management. "
Organizational skills. Another essential skill to perform order entry representative duties is organizational skills. Order entry representatives responsibilities require that "information clerks must be able to retrieve files and other important information quickly and efficiently." Order entry representatives also use organizational skills in their role according to a real resume snippet: "determined and created best business practices to assist customers while supporting customer satisfaction and organizational goals. "
Communication skills. order entry representatives are also known for communication skills, which are critical to their duties. You can see how this skill relates to order entry representative responsibilities, because "information clerks must be able to explain policies and procedures clearly to customers and the public." An order entry representative resume example shows how communication skills is used in the workplace: "used communication skills to understand customer issues and assess their needs. "
Interpersonal skills. order entry representative responsibilities often require "interpersonal skills." The duties that rely on this skill are shown by the fact that "information clerks who work with the public and customers must understand and communicate information effectively to establish positive relationships." This resume example shows what order entry representatives do with interpersonal skills on a typical day: "exercise superior interpersonal skills in managing customer relationship to achieve excellence in customer satisfaction. "
The three companies that hire the most order entry representatives are:
- Twin City Fan Companies161 order entry representatives jobs
- Global Furniture Group
3 order entry representatives jobs
- Wisconsin Building Supply2 order entry representatives jobs
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Order entry representative vs. Associate customer service representative
An associate customer service representative is responsible for providing high customer service by assisting customers on their inquiries and concerns, as well as resolving and escalating high-level complaints to the supervisor or tenured customer service representative. Associate customer service representatives also process orders and payments from the customers, replacing defective items, and issuing refunds as needed. They must have excellent communication and organizational skills, especially on handling data processing procedures to the database for reference to customer concerns.
These skill sets are where the common ground ends though. The responsibilities of an order entry representative are more likely to require skills like "order entry," "data entry," "order processing," and "place customer orders." On the other hand, a job as an associate customer service representative requires skills like "patients," "sales floor," "telephone calls," and "customer orders." As you can see, what employees do in each career varies considerably.
Associate customer service representatives tend to make the most money working in the finance industry, where they earn an average salary of $37,473. In contrast, order entry representatives make the biggest average salary, $39,219, in the construction industry.associate customer service representatives tend to reach similar levels of education than order entry representatives. In fact, associate customer service representatives are 0.6% less likely to graduate with a Master's Degree and 0.1% more likely to have a Doctoral Degree.Order entry representative vs. Account services representative
An account services representative is responsible for responding to the customers' inquiries and concerns regarding their financial accounts and statements. Account services representatives also offer new products and services from the financial institution, handling customers' complaints, assist in developing marketing strategies and promotional offers, and identify business opportunities to generate more revenues and attract potential clients. An account services representative must have excellent communication and customer service skills, processing their financial transactions, and resolve billing discrepancies.
While some skills are similar in these professions, other skills aren't so similar. For example, resumes show us that order entry representative responsibilities requires skills like "customer service," "order processing," "place customer orders," and "allergies." But an account services representative might use other skills in their typical duties, such as, "work ethic," "technical support," "account services," and "patients."
On average, account services representatives earn a lower salary than order entry representatives. Some industries support higher salaries in each profession. Interestingly enough, account services representatives earn the most pay in the automotive industry with an average salary of $36,248. Whereas order entry representatives have higher pay in the construction industry, with an average salary of $39,219.Average education levels between the two professions vary. Account services representatives tend to reach similar levels of education than order entry representatives. In fact, they're 0.5% more likely to graduate with a Master's Degree and 0.1% more likely to earn a Doctoral Degree.Order entry representative vs. Order entry specialist
An order entry specialist is an individual who performs high-volume data entry to deliver precise and timely work orders to the production staff. Order entry specialists must provide customers with worldwide logistics services through the domestic and international movement of their goods. They provide outstanding customer service by maintaining pricing, stock transfer, and backorder reports from manufacturers to dealers. Order entry specialists must also resolve complaints and handle troubleshooting issues more accurately and professionally while handling multiple tasks effectively.
Some important key differences between the two careers include a few of the skills necessary to fulfill the responsibilities of each. Some examples from order entry representative resumes include skills like "order processing," "customer satisfaction," "place customer orders," and "product knowledge," whereas an order entry specialist is more likely to list skills in "purchase orders," "customer orders," "logistics," and "erp. "
Order entry specialists earn the highest salary when working in the technology industry, where they receive an average salary of $36,459. Comparatively, order entry representatives have the highest earning potential in the construction industry, with an average salary of $39,219.Most order entry specialists achieve a similar degree level compared to order entry representatives. For example, they're 0.4% less likely to graduate with a Master's Degree, and 0.3% less likely to earn a Doctoral Degree.Order entry representative vs. Inbound sale representative
An inbound sales representative is in charge of securing sales by responding to calls and correspondence from clients, ensuring efficiency and customer satisfaction. They may arrange appointments, answer inquiries, offer products and services, and discuss product specifications. There are also instances where they must perform follow-up calls on outbound transactions, process payments, or establish billing plans in adherence to the company's policies and regulations. Furthermore, an inbound sales representative must address issues and concerns from clients, resolving them promptly and efficiently.
Even though a few skill sets overlap between order entry representatives and inbound sale representatives, there are some differences that are important to note. For one, an order entry representative might have more use for skills like "order processing," "inbound calls," "computer system," and "place customer orders." Meanwhile, some responsibilities of inbound sale representatives require skills like "money management," "excellent interpersonal," "mutual funds," and "excellent organizational. "
The average resume of inbound sale representatives showed that they earn similar levels of education compared to order entry representatives. So much so that theyacirc;euro;trade;re 0.9% less likely to earn a Master's Degree and more likely to earn a Doctoral Degree by 0.2%.Types of order entry representative
Updated January 8, 2025











