Unit Secretary jobs at Oregon Health & Science University

We are the Cardiovascular Intermediate Care Unit for OHSU. Our primary patient populations include post-open heart surgery (CABG, heart transplants, VAD, valve replacement, etc.), medical cardiology (ACS, NSTEMI/STEMI, heart failure, etc.) and pre- and post-op vascular surgery (PAD/PVD, vascular bypass, etc.). Our primary teams are Cardiothoracic Surgery, Vascular Surgery, and Cardiology, and we collaborate with PT/OT, Dietitians, Social Work, Case Management, Speech Therapists and other members of the multidisciplinary health care team to provide exceptional care for our patients. Our unit is a conceptually contiguous Cardiovascular Intermediate Care unit with 30 beds on 11KPV and 12 beds on OHS 7C. In addition, we maintain the organization's centralized telemetry monitoring program on 11K (providing remote telemetry monitoring for adult and pediatric acute care units at KPV, South Hospital, Center for Health and Healing (CHH) and Doernbecher Hospitals). The 11K Monitor Technician (MT)-HUC is part of the health care team, providing support as the telemetry technician and Health Unit Coordinator. The MT assists nursing staff through constant observation of the telemetry monitoring system. The MT constantly observes hospital-wide telemetry, including rhythm and rate identification, documentation and immediate notification to nursing staff of any changes in the patient's telemetry pattern. On 11K, the MTs are cross-trained and serve as HUCs. Function/Duties of Position Telemetry Monitoring: Constantly observes rhythms in the central telemetry monitoring system Documents rhythm strips at start of every shift & PRN changes in rhythms Directly communicates any rhythm changes to assigned RN or unit charge nurse Cleans and stores telemetry monitoring equipment in accordance with OHSU policies Accurately maintains patient information in Philips system Notifies appropriate personnel of any telemetry equipment needs or maintenance issues Completes required annual telemetry competency Fulfills responsibility to the organization through performance that promotes Service Excellence Performs within current applicable policies including standards of the Patient Care Services Division Adheres to all aspects of the OHSU Code of Conduct Reception Responsibilities: Promotes and portrays a professional image and maintains positive guest relations when interacting, greeting, and providing information to staff, patients, family members, visitors, physicians and the general public Promotes the OHSU service excellence model Reports customer service concerns to the nurse manager, charge nurse, or NPEC Initiates and processes phone calls, fax's, pages and take messages as requested Participates in documentation, collection, and collating of data for quality improvement Identify and facilitate ideas for improving efficiency of unit operations Maintains the telemetry monitoring area in a clean and orderly fashion, assuring appropriate supplies are readily available Support for Unit Operations: Acts in a supportive capacity for declared emergency procedures Directly communicates with charge or assigned nurse of new orders, stat orders Acts as adjunct support hospital unit coordinator (HUC) Performs other duties as assigned Required Qualifications High school diploma or equivalent. ECG monitoring experience and/or previous ECG interpretation course. Completion of the OHSU rhythm interpretation exam AND (if hired) completion of OHSU rhythm interpretation trainings by end of orientation. Demonstrated proficiency in computer skills and knowledge of medical terminology. Demonstrated effective communication skills. Demonstrated collaboration & team work skills. Demonstrated proficiency in computer skills. Knowledge of medical terminology. Demonstrated effective communication skills. Demonstrated collaboration & team work skills. Ability to perform the job duties with or without accommodation. Preferred Qualifications Current allied health science student with completion of a medical-surgical clinical rotation. Paramedic, EMT, or military medic experience. One (1) year experience as Telemetry Tech in an acute care facility. Telemetry certification EMT certification C Current unencumbered Certified Nursing Assistant (CNA) certification.

Monmouth University is seeking applications for a Records Clerk and Clery Compliance Officer in the Monmouth University Police Department. The Records Clerk and Clery Compliance Officer performs a variety of administrative and clerical duties related to the maintenance, processing, and security of police records and reports for the University Police Department. This civilian position plays a key role in supporting law enforcement operations by ensuring the accurate entry, organization, retrieval, and dissemination of sensitive information in compliance with university policy, state and federal laws, and criminal justice standards. The Records Clerk and Clery Compliance Officer provides exceptional customer service to members of the campus community, law enforcement agencies, and the public, while maintaining strict confidentiality and professionalism. This is an in-person, on-campus, non-remote position. Application Materials Required: Monmouth University requires all applications and supporting documents to be submitted via the university's career portal. In addition to the application, candidates must upload the following documents. Applications will not be considered complete for review until all required documents are uploaded. Resume or Curriculum Vitae Cover Letter Professional References Responsibilities and Duties Receive, review, and process police reports, citations, arrest records, incident logs, and related documentation. Collect data from patrol, traffic and detective bureau and dispatch. Maintain accurate and up-to-date electronic and physical records using records management systems and applicable databases. Ensure compliance with records retention schedules, confidentiality laws (such as FERPA, CJIS, and state public records acts), and departmental policies. Respond to requests for police reports, background checks, and public records in accordance with established procedures. Create and maintain procedure manuals for records. Maintain schedule to retain and/or destroy records. Assist law enforcement personnel, university departments, and the public with records inquiries while protecting restricted or confidential information. Prepare statistical and administrative reports related to crime data, arrests, or other police activities as required. Coordinate the release, expungement, sealing, or destruction of records following legal and departmental guidelines. Verify data accuracy, correct discrepancies, and ensure timely filing of all documents. Support audits and inspections by internal or external agencies. Creates and maintains an accurate filing system of electronic and paper based police records, reports, logs, case files, and other departmental documentation and materials in accordance with all applicable guidelines, standards and requirements. Assists with the Telestaff law enforcement scheduling system. Serve as the Body Worn Camera and Mobile Video Recorder Administrator and oversee the management of both programs. Issuing, using and maintaining Body Worn Camera's, ensuring that cameras are properly assigned, used and maintained according to department policies. Training and Oversight - provide training to officers on proper use and maintenance of BWCs as well as reviewing & evaluating program effectiveness. Data Management - reviewing, downloading and purging captured data and identifying any significant issues with camera maintenance. Policy & Procedure Review - regularly reviewing and updating policies related to BWCs to ensure compliance with legal standards and department guidelines. Review and redact data and ensure release is in accordance with federal, state and local statutes and established policies and procedures. Custodian of Records and disseminator of information in accordance with Attorney General Guidelines and Monmouth University polices and administrative regulations. Serve as Clery Records Custodian and Campus Safety Survey Administrator, overseeing reporting, recordkeeping, and awareness campaigns. Assist the Assistant Dean of Students with the development and publication of the annual Guide to a Safe Campus in compliance with federal mandates. Qualifications High school diploma or GED. Three (3) + years of clerical, records management, or administrative experience. Working knowledge of office procedures, records management principles, and data entry practices. Intermediate knowledge of computer software including Microsoft Office Suite and records management systems. Ability to learn and apply federal and state laws governing police records and information security. Excellent attention to detail, organizational skills, and ability to manage confidential materials. Strong communication and customer service skills; ability to interact effectively with diverse populations. Preferred Qualifications Associate degree in criminal justice, business administration, or a related field. Experience using law enforcement databases or similar systems. Experience in a law enforcement or public safety setting. Knowledge of Clery Act reporting requirements and campus safety regulations. Certification or training in records management, public records, or CJIS compliance. Questions regarding this search should be directed to: Barbara Santos at ******************** or ************ Note to Applicants: Please keep in mind that a job posted as “Open until filled” may close at any time without notice. As such, we encourage you to submit your application and all required documentation as quickly as possible to ensure consideration for the posted position. Working at Monmouth University perks - MU offers: 403(b) Retirement Plan (8% employer contribution) Generous Paid Time Off Medical, Dental & Vision Insurance Benefits Tuition Remission for employee upon hire Tuition Remission for spouse or civil-union partner and IRS dependent after one-year of full-time continuous employment Employer paid Short & Long-Term Disability Employer sponsored Life Insurance Employee Assistance Program (EAP), FSA, Telehealth and more To view a full list of benefits, visit our benefits page at: Employee Benefits Information | Human Resources | Monmouth University Department: Police Department Work Schedule: Monday through Friday Total Weeks Per Year 52 Hours Per Week: 36.25 Expected Salary: $34.48 - $37.13 per hour Union: N/A Job Posting Close Date: Open until filled

Monmouth University is seeking applications for a Records Clerk and Clery Compliance Officer in the Monmouth University Police Department. The Records Clerk and Clery Compliance Officer performs a variety of administrative and clerical duties related to the maintenance, processing, and security of police records and reports for the University Police Department. This civilian position plays a key role in supporting law enforcement operations by ensuring the accurate entry, organization, retrieval, and dissemination of sensitive information in compliance with university policy, state and federal laws, and criminal justice standards. The Records Clerk and Clery Compliance Officer provides exceptional customer service to members of the campus community, law enforcement agencies, and the public, while maintaining strict confidentiality and professionalism. This is an in-person, on-campus, non-remote position. Application Materials Required: Monmouth University requires all applications and supporting documents to be submitted via the university's career portal. In addition to the application, candidates must upload the following documents. Applications will not be considered complete for review until all required documents are uploaded. * Resume or Curriculum Vitae * Cover Letter * Professional References Responsibilities and Duties * Receive, review, and process police reports, citations, arrest records, incident logs, and related documentation. * Collect data from patrol, traffic and detective bureau and dispatch. * Maintain accurate and up-to-date electronic and physical records using records management systems and applicable databases. * Ensure compliance with records retention schedules, confidentiality laws (such as FERPA, CJIS, and state public records acts), and departmental policies. * Respond to requests for police reports, background checks, and public records in accordance with established procedures. * Create and maintain procedure manuals for records. Maintain schedule to retain and/or destroy records. * Assist law enforcement personnel, university departments, and the public with records inquiries while protecting restricted or confidential information. * Prepare statistical and administrative reports related to crime data, arrests, or other police activities as required. * Coordinate the release, expungement, sealing, or destruction of records following legal and departmental guidelines. * Verify data accuracy, correct discrepancies, and ensure timely filing of all documents. * Support audits and inspections by internal or external agencies. * Creates and maintains an accurate filing system of electronic and paper based police records, reports, logs, case files, and other departmental documentation and materials in accordance with all applicable guidelines, standards and requirements. * Assists with the Telestaff law enforcement scheduling system. * Serve as the Body Worn Camera and Mobile Video Recorder Administrator and oversee the management of both programs. Issuing, using and maintaining Body Worn Camera's, ensuring that cameras are properly assigned, used and maintained according to department policies. * Training and Oversight - provide training to officers on proper use and maintenance of BWCs as well as reviewing & evaluating program effectiveness. * Data Management - reviewing, downloading and purging captured data and identifying any significant issues with camera maintenance. * Policy & Procedure Review - regularly reviewing and updating policies related to BWCs to ensure compliance with legal standards and department guidelines. Review and redact data and ensure release is in accordance with federal, state and local statutes and established policies and procedures. * Custodian of Records and disseminator of information in accordance with Attorney General Guidelines and Monmouth University polices and administrative regulations. * Serve as Clery Records Custodian and Campus Safety Survey Administrator, overseeing reporting, recordkeeping, and awareness campaigns. * Assist the Assistant Dean of Students with the development and publication of the annual Guide to a Safe Campus in compliance with federal mandates. Qualifications * High school diploma or GED. * Three (3) + years of clerical, records management, or administrative experience. * Working knowledge of office procedures, records management principles, and data entry practices. * Intermediate knowledge of computer software including Microsoft Office Suite and records management systems. * Ability to learn and apply federal and state laws governing police records and information security. * Excellent attention to detail, organizational skills, and ability to manage confidential materials. * Strong communication and customer service skills; ability to interact effectively with diverse populations. Preferred Qualifications * Associate degree in criminal justice, business administration, or a related field. * Experience using law enforcement databases or similar systems. * Experience in a law enforcement or public safety setting. * Knowledge of Clery Act reporting requirements and campus safety regulations. * Certification or training in records management, public records, or CJIS compliance. Questions regarding this search should be directed to: Barbara Santos at ******************** or ************ Note to Applicants: Please keep in mind that a job posted as "Open until filled" may close at any time without notice. As such, we encourage you to submit your application and all required documentation as quickly as possible to ensure consideration for the posted position. Working at Monmouth University perks - MU offers: * 403(b) Retirement Plan (8% employer contribution) * Generous Paid Time Off * Medical, Dental & Vision Insurance Benefits * Tuition Remission for employee upon hire * Tuition Remission for spouse or civil-union partner and IRS dependent after one-year of full-time continuous employment * Employer paid Short & Long-Term Disability * Employer sponsored Life Insurance * Employee Assistance Program (EAP), FSA, Telehealth and more To view a full list of benefits, visit our benefits page at: Employee Benefits Information | Human Resources | Monmouth University Department: Police Department Work Schedule: Monday through Friday Total Weeks Per Year 52 Hours Per Week: 36.25 Expected Salary: $34.48 - $37.13 per hour Union: N/A Job Posting Close Date: Open until filled

Department: Business Operations Shift: Primarily Days (United States of America) Employee Type: Regular Per Diem Type (if applicable): Minimum Pay Range: $22.69 - $28.37 *** POSITION SUMMARY While maintaining the utmost awareness of customer needs and providing superior customer service, the Scheduler performs all functions related to the pre-admission of all In/Out Patients of Marshall Medical Center (MMC) and the scheduling of all Diagnostic Imaging exams and procedures. Coordinates exam resources and accommodates requests for urgent exams with appropriate leads and staff, as needed. Secures all essential authorizations and thoroughly documents each account prior to patient admission. Initiates financial counseling regarding patient responsibility to augment the registration process, as needed. POSITION QUALIFICATIONS Education/Licensure/Certification: High School Diploma or equivalent required. Basic Medical Terminology required, or course completion within first year. Knowledge: Knowledge of Coordination of Benefits, IPA's, HMO, PPO, Authorizations including Medi-Cal TAR's, Medi-Cal eligibility, Medicare Advance Beneficiary Notices, and Medicare Secondary Payer screening required. Three years of registration and/or billing experience and one year of Medical Imaging scheduling preferred. Knowledge of computerized scheduling programs preferred. Knowledge of how health care facilities and providers function and the differences in urgency levels of patient acuity preferred. Skills: Superior customer service and public relations skills required. Excellent written, oral and listening skills when working with patients, clinic staff, co-workers and payers is required. Intermediate ability with Microsoft Office Products. Demonstrated organizational skills and flexibility. Ability to work in a self-directed environment and under extreme pressure while staying within time constraints. Ability to make independent decisions in the absence of immediate, direct supervision that stay within hospital and department guidelines. Willingness to assist co-workers during peak workloads and short staffing periods and work as a team player required. Ability to provide a calming influence when assisting customers and a sincere desire to serve the public in an empathetic manner is desirable. Typing of 30+ CWPM preferred.

Title: Typist Clerk/Secretary at East Brunswick Academics Schools Description: The Typist Clerk/Secretary role at East Brunswick Academics Schools is an exciting entry-level opportunity for individuals looking to kick-start their career in administrative support. As a Typist Clerk/Secretary, you will play an essential role in ensuring the smooth functioning of our educational institution, providing valuable assistance in various administrative tasks. At East Brunswick Academics Schools, you will have the chance to develop your skills and gain valuable experience in a supportive and collaborative environment. Your responsibilities will include typing correspondence, reports, and other documents accurately and efficiently, maintaining files and records, responding to inquiries, and providing general administrative support to staff and students. We are searching for enthusiastic individuals with a strong attention to detail, excellent communication skills, and the ability to manage multiple tasks simultaneously. This position requires computer literacy, proficiency in typing and data entry, and a commitment to maintaining confidentiality and privacy. If you have a passion for administrative work, enjoy working in a fast-paced educational setting, and are eager to contribute to the success of our institution, we invite you to join our team at East Brunswick Academics Schools. Desired Career Level: Entry-Level Responsibilities Transfer data from paper formats into digital files or database systems Transcribe documents from dictated tapes Take notes at meetings with managers and others to create detailed texts Edit completed work for grammar, spelling and punctuation Gather and organize typing material Create spreadsheets and presentations, combining various data from existing files Maintain physical and digital filing systems Scan and print files, as needed Keep information confidential in accordance with security policies Requirements and skills Proven work experience as a Typist, Data Entry Clerk, or Data Entry operator Fast typing skills; using a touch typing system is a plus Experience using data recorders and optical scanners Excellent knowledge of word processing tools and spreadsheets Familiarity with office equipment Strong English language skills Attention to detail with an ability to spot grammar, spelling and punctuation errors Confidentiality High school diploma; additional computer training or certification is a plus

Responsible for providing constant patient observation and monitoring of assigned high risk patients. Observation includes more than one patient at a time at the monitoring station. The Remote Video Monitor Technician (RVMT) must be able to clearly see all patients for which the team member is responsible at all times. Must be able to verbally redirect the patient from engaging in identifiable risk behaviors. The RVMT will notify the unit nursing team through communication devices or alarms if the patient requires immediate assistance. Must be able to utilize the technology required for visualization and interventions for safe patient care in accordance with departmental standards. ESSENTIAL DUTIES AND RESPONSIBILITIES: * Demonstrates understanding and proficiency of electronic systems for role of Remote Video Monitoring. * Identifies variances and initiates follow-up actions. * Documents patient data. * Serves in supportive roving tech role to constantly maintain patient and team member safety. * In addition to the above job responsibilities , other duties may be assigned. MINIMUM REQUIREMENTS: * Education: High School Graduate or Equivalent. * Experience: No experience required. Relevant experience preferred. Strong communication and interpersonal skills. * Licensure: Certified Nurse Aid in the Commonwealth of Virginia required. Student nurses who have successfully completed the Fundamentals of Nursing course are exempt from the Certified Nurse Aid requirement. American Heart Association (AHA) Health Care Provider BLS certification required. Job requires sitting for prolonged periods, frequently bending/stooping, reaching (overhead, extensive, and repetitive). Proficient communicative, auditory and visual skills; Attention to detail and ability to write legibly; May be exposed to fumes, chemicals, and cold. Position Compensation Range: $15.37 - $23.82 Hourly Benefits * Comprehensive Benefits Package: Medical, Dental, and Vision Insurance * Paid Time Off, Long-term and Short-term Disability, Retirement Savings * Health Saving Plans, and Flexible Spending Accounts * Certification and education support * Generous Paid Time Off UVA Health is a world-class Magnet Recognized academic medical center and health system with a level 1 trauma center. 2023-2024 U.S. News & World Report "Best Hospitals" guide rates UVA Health University Medical Center as "High Performing" in 5 adult specialties and 14 conditions/procedures. We are one of 70 National Cancer Institute designated cancer centers. UVA Health Children's is named by 2023-2024 U.S. News & World Report as the best children's hospital in Virginia with 9 specialties ranked among the best in the nation. Our footprint also encompasses 3 community hospitals and an integrated network of primary and specialty care clinics throughout Charlottesville, Culpeper, Northern Virginia, and beyond. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.

Responsible for providing constant patient observation and monitoring of assigned high risk patients. Observation includes more than one patient at a time at the monitoring station. The Remote Video Monitor Technician (RVMT) must be able to clearly see all patients for which the team member is responsible at all times. Must be able to verbally redirect the patient from engaging in identifiable risk behaviors. The RVMT will notify the unit nursing team through communication devices or alarms if the patient requires immediate assistance. Must be able to utilize the technology required for visualization and interventions for safe patient care in accordance with departmental standards. * Demonstrates understanding and proficiency of electronic systems for role of Remote Video Monitoring. * Identifies variances and initiates follow-up actions. * Documents patient data. * Serves in supportive roving tech role to constantly maintain patient and team member safety. * In addition to the above job responsibilities , other duties may be assigned. MINIMUM REQUIREMENTS Education: High School Graduate or Equivalent. Experience: No experience required. Relevant experience preferred. Strong communication and interpersonal skills. Licensure: One (1) of the following is required: Certified Nurse Aide in the Commonwealth of Virginia, Certified as a Health Emergency Medical Technician in the Commonwealth of Virginia, Certified as a Personal Care Aide (PCA) in the Commonwealth of Virginia or be a student nurse who has successfully completed the 1st year of nursing fundamentals at an accredited nursing school. American Heart Association (AHA) Health Care Provider BLS certification required. PHYSICAL DEMANDS Job requires sitting for prolonged periods, frequently bending/stooping, reaching (overhead, extensive, and repetitive). Proficient communicative, auditory and visual skills; Attention to detail and ability to write legibly; May be exposed to fumes, chemicals, and cold. Position Compensation Range: $15.37 - $23.82 Hourly Benefits * Comprehensive Benefits Package: Medical, Dental, and Vision Insurance * Paid Time Off, Long-term and Short-term Disability, Retirement Savings * Health Saving Plans, and Flexible Spending Accounts * Certification and education support * Generous Paid Time Off UVA Health is a world-class Magnet Recognized academic medical center and health system with a level 1 trauma center. 2023-2024 U.S. News & World Report "Best Hospitals" guide rates UVA Health University Medical Center as "High Performing" in 5 adult specialties and 14 conditions/procedures. We are one of 70 National Cancer Institute designated cancer centers. UVA Health Children's is named by 2023-2024 U.S. News & World Report as the best children's hospital in Virginia with 9 specialties ranked among the best in the nation. Our footprint also encompasses 3 community hospitals and an integrated network of primary and specialty care clinics throughout Charlottesville, Culpeper, Northern Virginia, and beyond. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.

Responsible for providing constant patient observation and monitoring of assigned high risk patients. Observation includes more than one patient at a time at the monitoring station. The Remote Video Monitor Technician (RVMT) must be able to clearly see all patients for which the team member is responsible at all times. Must be able to verbally redirect the patient from engaging in identifiable risk behaviors. The RVMT will notify the unit nursing team through communication devices or alarms if the patient requires immediate assistance. Must be able to utilize the technology required for visualization and interventions for safe patient care in accordance with departmental standards. **ESSENTIAL DUTIES AND RESPONSIBILITIES:** * Demonstrates understanding and proficiency of electronic systems for role of Remote Video Monitoring. * Identifies variances and initiates follow-up actions. * Documents patient data. * Serves in supportive roving tech role to constantly maintain patient and team member safety. * In addition to the above job responsibilities , other duties may be assigned. **MINIMUM REQUIREMENTS:** + Education: High School Graduate or Equivalent. + Experience: No experience required. Relevant experience preferred. Strong communication and interpersonal skills. + Licensure: Certified Nurse Aid in the Commonwealth of Virginia required. Student nurses who have successfully completed the Fundamentals of Nursing course are exempt from the Certified Nurse Aid requirement. American Heart Association (AHA) Health Care Provider BLS certification required. **Job requires sitting for prolonged periods, frequently bending/stooping, reaching (overhead, extensive, and repetitive). Proficient communicative, auditory and visual skills; Attention to detail and ability to write legibly; May be exposed to fumes, chemicals, and cold.** Position Compensation Range: $15.37 - $23.82 Hourly **Benefits** + Comprehensive Benefits Package: Medical, Dental, and Vision Insurance + Paid Time Off, Long-term and Short-term Disability, Retirement Savings + Health Saving Plans, and Flexible Spending Accounts + Certification and education support + Generous Paid Time Off UVA Health (***************************************** is a world-class Magnet Recognized academic medical center and health system with a level 1 trauma center. 2023-2024 U.S. News & World Report "Best Hospitals" guide (*********************************************************************************************** rates UVA Health University Medical Center as "High Performing" in 5 adult specialties and 14 conditions/procedures. We are one of 70 National Cancer Institute designated cancer centers. UVA Health Children's (**************************************** is named by 2023-2024 U.S. News & World Report (***************************************************************************************************** as the best children's hospital in Virginia with 9 specialties ranked among the best in the nation. Our footprint also encompasses 3 community hospitals and an integrated network of primary and specialty care clinics throughout Charlottesville, Culpeper, Northern Virginia, and beyond. _The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click_ here (************************************************************************** _to read more about UVA's commitment to non-discrimination and equal opportunity employment._

Provide assistance in completing a variety of clerical, messenger and receptionist duties under the general supervision of the Unit Director/Manager, Clinical Coordinator, Clinical Supervisor or Charge Nurse. MINIMUM REQUIREMENTS Education: High school graduate. Experience: Previous secretarial experience desirable. Knowledge, Skills, Abilities: Knowledge of medical terminology and computer skills desirable. Proficiency in spelling and accurate attention to details. Exhibits communication and verbal skills. Maintains composure in dealing with a variety of personalities and a sometimes high pressure environment. Relates to staff, physicians, patients/family, visitors, outside agency personnel. License/Certification/Registration: None SUPERVISION RECEIVED Receives general supervision from the Unit Director/Manager, Clinical Supervisor, Charge Nurse, and Clinical Coordinator. Performs work assignments where standard practice enables the employee to proceed alone on routine work referring questionable cases to supervisor. SUPERVISION GIVEN None ESSENTIAL FUNCTIONS Performs clerical and receptionist duties to facilitate the flow of written and verbal communication among nurses, physicians, other Medical Center departments, patients and visitors. Transcribes physicians' orders accurately. Informs nurse in charge of physicians' orders which require immediate attention, such as stat orders or laboratory reports. Answers telephone and relays messages in a timely manner by referring calls, paging, and placing appropriate calls. Notifies physicians of referrals by phone and in writing. Assists physicians in obtaining reports, charts and notifying them of needed communications related to orders. Completes charts and forms for patient discharge or transfer. Submits charges appropriately. Copies patient charts and other information as directed. Checks diets on computer before each meal and update as necessary. Prepares charts for new admissions. Charts vital signs and weights. Places laboratory, x-ray, and other reports on charts after they have been checked by Clinical Supervisor/Charge Nurse. Maintains patients' charts with forms as needed and replace desk supplies. Orders supplies and stocks. Assists in orienting new unit secretaries. Computers order entry. Checks to make sure all orders entered have been verified at the end of the shift. Examines charts for completeness and inform nurses of deficiencies. Contributes to patient care by performing activities as directed by the Clinical Supervisor/Charge Nurse. Prepares for new admissions. Completes Kardex and name tag for bed. Places diet order as soon as available. Calls Environmental Services when necessary to prepare room. Provides patient with fresh water unless otherwise ordered. Assists in maintaining an orderly work environment. Assists in keeping nurses' station and supplies neat and orderly. Cleans chart holders as needed. NON-ESSENTIAL FUNCTIONS Performs related and miscellaneous duties as assigned.

Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community. is available only to enrolled American University students. Important guidance for current American University employees: American University current employees, including those employed in student positions, must apply through their employee Workday account. If you are a current employee at American University, please log into your employee Workday account and select the Find Jobs report which will take you to our internal career listings. Applying outside of your employee Workday account may cause delays in a hire process. Department: School of International Service Time Type: Part time FLSA Status: Non-Exempt Job Description: Summary: The Office Coordinator will work with the Department Manager and Chair for the School of International Service's Ethics, Peace and Human Rights, Intercultural and International Communication, and International Peace and Conflict Resolution programs. The Office Coordinator will carry out administrative, communications, marketing, and event tasks. This includes developing biweekly newsletters, designing event promotional materials, and researching job opportunities for current students. Essential Functions: * Assist with data management, including developing systems. * Research program alumni. * Assist with event logistics such as maintaining registration list, creating event webpage, and/or running technology for virtual events. * Research and compile relevant professional development and employment opportunities for program students. * Create engaging content for department social media platforms. * Collect and share program feedback from students with department leadership. * Other duties as determined by the Department leadership team. Position Type/Expected hours of Work: * 5 - 10 hours per week. * 0 - 50% remote work. * May require occasional evening in-person or virtual event attendance. Salary Range: * $17.95 - $18.20 per hour. Required Education and Experience: * High School Diploma or equivalent. * Currently enrolled AU student. * A Federal Work Study (FWS) award is required. * Strong written communication skills. * Excellent time management skills. * Ability to work self-sufficiently on assigned tasks. Other Details * This position is available only to enrolled American University students. * Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. * American University is an E-Verify employer. * Visit **************************** for additional information about American University employment and benefits. Current American University Employees American University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings. Contact Us For more information or assistance with the American University careers site, email ************************. American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual's genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Pooled Recruitment: By applying to this pool, applicants are not applying for a specific position. By applying, qualified applicants will be considered for Temporary Office Support appointments that may become available at Southern Oregon University on an as-needed, part-time, and limited-duration basis. The appointment varies in classification, salary, and length (not to exceed 1040 hours within a 12-month period), and provides varying levels of general office, clerical, and secretarial support. Applications will be kept on file and qualified applicants contacted by the respective hiring department for an interview. Applicants may withdraw their application from the pool at any time. This pool may be refreshed annually and interested applicants must reapply for continued consideration. For inquiries and additional information, please contact Human Resource Services via email at *********** or call ************. _____________________ Job Family Group: Support Staff - Hourly Division/Department: Varies Compensation Range (if applicable): $15.58 - $16.19 per hour FLSA Status: Non-Exempt Appointment Basis: Temporary/Limited Duration Time Type: Part-time Benefits Eligible: No Renewable/Non-renewable/Grants/Limited Duration: Non-renewable/Limited Duration This position must possess and maintain a current, valid Driver License: No This position is designated as a critical, security-sensitive or safety-sensitive position; therefore, the incumbent must successfully complete a Criminal Background Check: Yes Lead Work/Supervisory Responsibilities: No Remote Work Type: On-campus Visa Sponsorship: This employer will not sponsor applicants for visas. POSITION DESCRIPTION: Type of office/administrative position may vary. Intended position summaries are as follows: OFFICE ASSISTANT (OA): Performs a limited range of routine clerical/secretarial tasks in direct support of campus, department, or unit programs and operations. Employees in this class follow well-defined, established work methods, procedures, and guidelines. Direct supervision is provided until tasks are learned, at which time supervision becomes more general. Minimum Qualifications (OA): Completion of courses or training in office technology; OR one year of general clerical experience; OR an equivalent combination of training and experience. Duties (OA): Files and Records - Files documents, records, and reports in proper order; develops, reconstructs, and/or purges files; uses computer to index, locate, and update file information, and provide routine information to students, faculty, staff, and the public; copies/mails records in response to requests; keeps logs; completes forms and records and compiles simple reports and statistics; writes receipts and deposits monies received; receives and prepares permanent records and documents; retrieves information from files, databases, microfilm, and other records; enters data from a variety of source documents to database file, ensuring correction of errors, and may update and maintain database procedures manuals. Typing - Types/word-processes letters, forms, memos, course syllabi, exams, and other material from rough draft or instructions; proofreads documents for general clarity, punctuation, grammar, spelling, capitalization, and typing errors; may compose simple responses to routine correspondence; completes forms with information from clearly indicated sources. General Office Support - Answers phones, takes messages, and/or routes calls; responds to routine questions about programs or services; greets visitors and directs to appropriate location and/or staff person; mails relevant information in response to inquiries and requests; delivers, picks up, and processes incoming/outgoing mail; makes copies; reserves meeting rooms; performs simple maintenance on office equipment and refers maintenance problem to service technician. OFFICE SPECIALIST 1 (OS1): Performs a broad range of clerical/secretarial and records processing activities, which require independent judgment and initiative in the application of business operations, policies, procedures, and office technology. Typical work assignments may include varying amounts of record/document processing, file maintenance, volume word-processing, mail handling, public contact/information dissemination, and basic bookkeeping. Incumbents determine the work methods and procedures used to complete assignments. Minimum Qualifications (OS1): Completion of courses or training in Office Technology; OR one year of general clerical experience which included typing, word processing, or other generation of documents; OR an equivalent combination of training and experience. Duties (OS1): General Office Support - Types a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions; in writing or verbally responds to inquiries, requiring general knowledge of institution operations; reads, sorts, and distributes incoming mail; organizes and maintains filing systems; files information in policy, procedure, and other manuals; schedules appointments for office/department staff; makes travel and meeting arrangements; photocopies documents; prepares itineraries and agendas; takes minutes at meetings; prepares expense claims; maintains attendance and other personnel and payroll records for the work unit; maintains supervisor's calendar; orders office supplies, maintains inventory, and ensures maintenance of office equipment. Record Processing - Examines applications, forms, and other documents; reviews documents for accuracy and completeness; compares data on documents with hard copy or database record; adds, deletes, or changes information to maintain accurate, complete, and current information; exercises judgment in determining actions necessary to obtain missing information or to correct information; contacts students, faculty, staff, other agencies, or the general public via phone, FAX, e-mail, or letter to obtain information to complete processing of documents; performs arithmetical computations to recheck others' calculations or to compute charges, fees, or interest using established formulas; using current technology, enters data into a database, BANNER, FIS, web page or other system; collects data for reports or surveys; purges records according to retention schedules. Word-processing - Word-processes on a production basis reports, manuscripts, grant proposals, exams, tests, and statistics from rough draft or general instruction; uses standardized formats to set up documents according to instructions or established procedures; proofreads documents for general clarity, punctuation, grammar, spelling, capitalization, and typographical errors. Information and Assistance - Responds to phone, FAX, e-mail, letter or in-person inquiries from students, faculty, staff, and the public about specific institution, department, or program information and services; directs inquiries as necessary; explains or clarifies rules, processes and procedures; provides information about services available; receives/routes incoming calls. Bookkeeping - Receives, matches, and consolidates source documents such as journal vouchers, invoices, packing slips, and receipts; sorts, batches, and totals input documents for entry into an accounting system; posts and balances entries to accounts and subsidiary ledgers, such as receivables and payables; reviews timesheets and prepares payroll; prepares vouchers, allocates routine charges and credits to the appropriate account, assigns account codes within area of assignment; extracts requested information from accounts for periodic and special reports. OFFICE SPECIALIST 2: Performs a wide range of office support, technical, and minor administrative or business-related tasks in support of campus programs or operation of a remote or stand-alone unit or department within an office context. Assignments or technical functions may involve the use of numerous guides, instructions, regulations, manuals, and/or precedents. Duties are performed independently and often involve the completion of varied and unrelated assignments, which the employee has exclusive or near exclusive control. Minimum Qualifications (OS2): Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR an Associate's degree in Office Occupations or Office Technology; OR graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis. Duties (OS2): Secretarial/Administrative - Along with generalist functions, typical tasks may include, conference planning and coordination, including arranging for dates, speakers/presentations, facilities, publications/advertising, conference materials, and registration procedures; report completion, including data gathering, review, analysis, and providing recommendations; authoring initial or revised manuals related to unit or department programs or services, including writing, editing, proofing, and completing final drafts; coordinating program process/document flow from inception to completion (e.g., admission and tracking of students through a graduate program); creating/designing electronic and/or hard copy materials (e.g. web pages); making presentations to students, faculty, staff and/or the public; and coordinating academic/staff searches. Record Processing/Technical - Along with generalist functions, typical tasks may include reconstructing account transactions (showing charges, payments, and adjustments) and resolving problems, reconciling accounts (e.g., departmental/grant accounts), and tracking errors through FIS or a “shadow” accounting system; processing specialized records requiring reference to numerous guides, regulations, instructions, manuals, and/or precedents (e.g., institution personnel files, financial aid files, etc.), reviewing materials for proper completion and accuracy against manual and computer-generated reports. Information and Assistance - Responding to inquiries or requests for specific unit, department, or institution information regarding programs and services; explaining and clarifying rules, processes, and procedures to students, staff, faculty, and the public; providing specialized information about services available. Business Functions - Identifying space and equipment needs; researching and ordering office supplies and equipment, including FAX machines, copiers, computers, and telephone equipment; maintaining inventory and service agreement records; arranging for office building and equipment repairs or services and coordinating office remodeling projects; managing the office budget and projecting personal services, services and supplies, and program budgets for the biennium. Skills, Knowledge, and Abilities Excellent communication skills; ability to effectively communicate information in a clear and understandable manner. Ability to work with a high level of productivity and accuracy/attention to detail. Excellent organizational and time management skills. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Ability to adapt to and work effectively in a heavily bureaucratic environment which requires regular interaction with a number of levels within the organization. Working knowledge, or ability to quickly learn, university infrastructure, policies and procedures. Physical Demand Office activities such as sitting /standing in front of a computer for extended periods of time, walking, stooping, bending, answering a phone, and moving up to 50 lbs. Special Conditions Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work additional hours and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. Must be able to successfully pass a pre-employment background check. Under the provisions of the Fair Labor Standards Act (FLSA), this position classification is defined as non-exempt and is subject to overtime regulations. The person holding this position is considered a “mandated reporter” under the Oregon Revised Statutes and is required to comply with the requirements set forth by the Oregon Department of Human Services. Notice to Prospective Employees Section 485 of the Higher Education Act, and The Federal Crime Awareness and Campus Security Act of 1990 (now referred to as the “Clery Act”), requires that prospective employees be notified of the availability of SOU's Annual Security and Fire Safety Report. The report provides the annual statistics and campus policies for the reporting of and responding to campus crimes and fires; access to campus facilities; conduct code and campus policies on use, possession and sale of drugs/alcohol; and educational/information programs to inform the campus community about campus security procedures and crime prevention. An electronic copy of the Annual Security Report (ASR)can be accessed at the following link: ****************************************************************** A physical copy of the ASR is available at no charge upon request. To request a copy please visit the Campus Public Safety Office at 382 Wightman Street, Ashland OR 97520. For more information call ************, or email ************************. _________________________ SOU is an equal access AA/EOE committed to achieving a diverse and inclusive workforce In compliance with the Americans with Disabilities Act (ADA), Southern Oregon University will provide, if requested, reasonable accommodation to applicants in need of accommodation in order to provide access to the application, interviewing, and selection process. You are not required to note the presence of a disability on this application. If, however, you require a reasonable accommodation in the application and/or interview process due to disability, requests must be made in a timely manner to Human Resources. Diversity Statement: Southern Oregon University is a welcoming community committed to inclusive excellence and the celebration of diversity. Without diversity, our educational process is diminished. Working together in support of our commitment to diversity, we strengthen and enrich our role as learners, educators and members of a tightly connected global community. We encourage those who share in our commitment to diversity, to join our community and we expect all our employees to demonstrate an ability and desire to create an inclusive campus community. SOU Land Acknowledgement We want to take this moment to acknowledge that Southern Oregon University is located within the ancestral homelands of the Shasta, Takelma, and Latgawa peoples who lived here since time immemorial. These Tribes were displaced during rapid Euro-American colonization, the Gold Rush, and armed conflict between 1851 and 1856. In the 1850s, discovery of gold and settlement brought thousands of Euro-Americans to their lands, leading to warfare, epidemics, starvation, and villages being burned. In 1853 the first of several treaties were signed, confederating these Tribes and others together - who would then be referred to as the Rogue River Tribe. These treaties ceded most of their homelands to the United States, and in return they were guaranteed a permanent homeland reserved for them. At the end of the Rogue River Wars in 1856, these Tribes and many other Tribes from western Oregon were removed to the Siletz Reservation and the Grand Ronde Reservation. Today, the Confederated Tribes of Grand Ronde Community of Oregon (*************************** and the Confederated Tribes of Siletz Indians (************************* are living descendants of the Takelma, Shasta, and Latgawa peoples of this area. We [you may say I or the name of a program/department] encourage YOU to learn about the land you reside on, and to join us in advocating for the inherent sovereignty of Indigenous people. Notice to Prospective Employees Section 485 of the Higher Education Act, and The Federal Crime Awareness and Campus Security Act of 1990 (now referred to as the “Clery Act”), require that prospective employees be notified of the availability of SOU's Annual Security and Fire Safety Report. The report provides the annual statistics and campus policies for the reporting of and responding to campus crimes and fires; access to campus facilities; conduct code and campus policies on the use, possession, and sale of drugs/alcohol; and educational/information programs to inform the campus community about campus security procedures and crime prevention. An electronic copy of the Annual Security Report (ASR)can be accessed at the following link: ************************************************ A physical copy of the ASR is available at no charge upon request. To request a copy please visit the Campus Public Safety Office at 382 Wightman Street, Ashland OR 97520. For more information call ************, or email ************************.

Substitute Job Families INTRODUCTION: CONTEXT AND MISSION The Cleveland Metropolitan School District (CMSD) serves approximately 37,000 students in 100+ schools. Over the past several years, the Greater Cleveland community has united behind the collective goal of ensuring every child in Cleveland attends a high-quality school and every neighborhood has a multitude of great schools from which families can choose. The Cleveland Plan defines CMSD's approach to the reinvention of public education and holds our community accountable for the success of Cleveland's schoolchildren. The Cleveland Plan is supported by Ohio House Bill 525, which provides much-needed flexibility and autonomy for the district and its schools. Our schools have autonomy over human and financial resources in exchange for accountability for performance. The principal has primary responsibility and accountability for establishing his or her school as a high-quality, high-expectations academic center with a focus on personalized instruction, professional support for teachers, and school-wide practices that lead to measurable results. The Cleveland Metropolitan School District has developed standards of excellence that the district applies to all parts of the organization inclusive of schools, principals, school leadership teams, networks, and central office. Alignment between Standards of Excellence (SoE) and the district's Theory of Action helps ensure that principals are able to focus on scholar achievement and that central office supports are timely and effective. Our Vision for Learning in a Post-Pandemic World: In our pursuit of a more fair, just, and good system of education, we want each of our learners, both each of our scholars and each of their educators, to be individually and collectively presented with academically / intellectually complex tasks that are worthy of their productive struggle and allow them authentic opportunities to demonstrate their work and their learning of academic content and transferable skills in a joyful and adventurous environment. THE OPPORTUNITY: Supports all functions of the school office including interacting with students, staff, families, and community members in a manner characterized by respect, concern, and commitment to support and serve, performs administrative duties to support principal and supervises the maintenance of records and the preparation and issuance of orders, permits, licenses, certificates, requisitions and reports. Responsibilities Becomes familiar with District initiatives including but not limited to The Cleveland Plan, Academic Achievement Plans, etc. Meets, greets, and interacts with students, staff, families, and community members in a manner characterized by respect, concern, and commitment to support and serve Upon completion of Districts training, ability to utilize various District software packages (i.e., Microsoft Outlook email, FMS, Sierra, etc) Answers telephones and relays messages Assists parents, staff, students, and visitors Opens and disseminates mail Address, stuff, and stamp envelopes Maintains student permanent records, attendance records, and transcripts Types/word processes and proofs a variety of school related materials Maintains appropriate files Operates a variety of office machines Serves as back up in the absence of other secretary/secretaries Performs other secretarial-related duties Qualifications High School Diploma or GED required Computer, word processing, and data entry skills, including creating spreadsheets, letters, and reports using programs such as Microsoft Excel, Word, and Microsoft Outlook email Satisfactory skills assessment profile in keyboarding, word processing (Microsoft Word and Language (Basic Grammar) Five years secretarial or clerical experience required. Three years of district experience preferred Additional business or secretarial training preferred Working knowledge of office automation Excellent organizational, communication and customer service skills Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Walking, Sitting or standing for extended periods of time Ability to quickly trail any student that elopes Moderate lifting from 15-35 pounds Moving of various items like wheelchairs or other mechanical devices - up to 30 pounds Manual dexterity to use for items like classroom and building equipment and supplies Bending, kneeling, twisting or stooping and other movements as to ensure safety of scholars Ability to write legibly Vision (Near, Color, Depth Perception) Sense of Sound (Ability to hear fire alarms, bells, and PA system) Sense of Touch Ability to speak clearly and distinctly Able to work near students and other staff Work Environment Work is performed in all areas inside and outside of district buildings, including within the school building, on school grounds, school vehicles and transportation, and/or any area in which a district activity or function is taking place Work is not performed in student homes Exposed to inside and outside environmental conditions like varying degrees of temperature and unpredictable noise Emotional Environment The ability to work with students and adults displaying a variety of emotions including, but not limited to, joy, happiness, sorrow, fear, anger and aggression in controlled, uncontrolled and unpredictable situations. Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential function outlined above. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform these essential functions. Education High School or GED To Apply Please submit your resume and application using Workday, our online human capital management system. Please note that an offer of employment will be subject to the successful completion of an FBI/BCI background check and drug screen. EEO Statement We believe that equity and inclusion at CMSD is an essential call to action, a catalyst to ensure value and appreciation among all our employees, so we may be fair and welcoming now and in the future. CMSD provides equal opportunities for employment, retention and advancement of all personnel by administering all terms and conditions of employment regardless of race, color, ethnicity, ancestry, national origin, sex, disability or genetic information, age, citizenship status, military status, sexual orientation or expression, socio-economic status, title, other dimensions of identity, or any other characteristic protected by law. The District's Policy Prohibiting Discrimination, Discriminatory Harassment, and Sexual Harassment and the District's Title IX grievance procedures, including information on how to report or file a complaint of discrimination, how to report or file a formal complaint of sexual harassment, and how the District will respond, may be accessed on the District's Civil Rights Notices webpage, available at ClevelandMetroSchools.org/domain/105. The District's Title IX Coordinator / Director of Equal Employment Opportunity may be reached at: 1111 Superior Avenue East, Suite 1800 Cleveland, Ohio 44114 ************** TitleIX_*****************************

As part-time front desk staff at our location in Portland, OR, you will answer phone calls and emails, warmly welcome both current and prospective students and their families, and act as the friendly face of AoPS Academy while classes are in session. Additionally, in this role you will support campus operations by helping take inventory, tidying up the facility, and assisting the full-time staff with other campus procedures to ensure things are running smoothly. The Front Desk Associate will: Serve as campus receptionist; answer the phone, respond to voicemails, and pass on relevant information to the appropriate staff member Warmly welcome both current and prospective students and their families Manage and respond to customer inquiries both by phone and email Maintain multiple calendars, schedule meetings and ensure everything is up-to-date Use internal database to generate reports and lists, and perform data entry tasks Provide admissions assistance as needed with consultation requests, scheduling, and post-consultation follow-ups Organize and prepare classroom and office supplies Take inventory to support campus operations Supervise students between classes Perform light cleaning duties and tidying up the facility Assume responsibility for the organization, operation, and appearance of the lobby and front desk area Assist full-time staff with other campus procedures to ensure things are running smoothly Participate in occasional outreach/inreach opportunities Other duties as assigned The ideal candidate has: Experience confidently interacting with customers; experience interacting with families and students (elementary through high school) preferred Strong organizational and computer skills Excellent verbal and written communication skills; knowledge of correct grammar, spelling, and English usage Establish and maintain positive, effective working relationships with students, parents, staff, and the general public Ability to work both independently and collaboratively Maintain flexibility to effectively solve problems under pressure Administrative and/or customer service experience Proficiency with Google Workspace applications (i.e. Docs, Sheets, Calendar, etc.) Motivated to learn new technologies Maintain customer confidentiality Excited about our mission of motivating high-performing students Lift up to 25lbs Work schedule: This is an in-person, part-time position at our Portland campus. Front Desk hours are weekday afternoons/evenings and weekends during the academic year with Monday through Friday day shifts available during the summer. The team is currently seeking staff who can work the following shift: Monday - Thursday from 4pm - 6 pm Why join AoPS: The Front Desk Associate pay rate for our Portland location is $18/hour. Impact: Be the welcoming face of AoPS Academy, supporting campus operations and helping create positive first impressions for students and families in our mission to train great problem solvers Culture: Join a team of lifelong learners dedicated to discovering, inspiring, and training high-performing students in advanced problem-solving education Benefits: Paid sick leave, employee discounts on classes and Beast Academy Online subscriptions Future Planning: 401k retirement plan with company match Quality of Life: Part-time flexibility with afternoon/evening hours during academic year and day shifts available in summer About AoPS Academy AoPS Academy is a year-round educational enrichment program. Since 1993, AoPS has prepared hundreds of thousands of students for college and career success through engaging curriculum, expert online instruction, and local, in-person academies. AoPS Academy is a program of Art of Problem Solving, a global leader in K-12 advanced education. AoPS Academy brings the AoPS methodology to small live physical and virtual classrooms. We offer a world-class curriculum in math, science, and language arts for students in grades 1-12, creating an environment where exploration meets challenge, right in your local neighborhood. Students learn in small classes led by accomplished instructors and collaborate with a peer group who share their passion for learning. We have opened 20+ academies across the nation since 2016 and are still growing! Please note that in order to be considered for this position you must be legally authorized to work in the US. We are unable to offer sponsorship, including STEM-OPT and H-1B.

Job Description As part-time front desk staff at our location in Portland, OR, you will answer phone calls and emails, warmly welcome both current and prospective students and their families, and act as the friendly face of AoPS Academy while classes are in session. Additionally, in this role you will support campus operations by helping take inventory, tidying up the facility, and assisting the full-time staff with other campus procedures to ensure things are running smoothly. The Front Desk Associate will: Serve as campus receptionist; answer the phone, respond to voicemails, and pass on relevant information to the appropriate staff member Warmly welcome both current and prospective students and their families Manage and respond to customer inquiries both by phone and email Maintain multiple calendars, schedule meetings and ensure everything is up-to-date Use internal database to generate reports and lists, and perform data entry tasks Provide admissions assistance as needed with consultation requests, scheduling, and post-consultation follow-ups Organize and prepare classroom and office supplies Take inventory to support campus operations Supervise students between classes Perform light cleaning duties and tidying up the facility Assume responsibility for the organization, operation, and appearance of the lobby and front desk area Assist full-time staff with other campus procedures to ensure things are running smoothly Participate in occasional outreach/inreach opportunities Other duties as assigned The ideal candidate has: Experience confidently interacting with customers; experience interacting with families and students (elementary through high school) preferred Strong organizational and computer skills Excellent verbal and written communication skills; knowledge of correct grammar, spelling, and English usage Establish and maintain positive, effective working relationships with students, parents, staff, and the general public Ability to work both independently and collaboratively Maintain flexibility to effectively solve problems under pressure Administrative and/or customer service experience Proficiency with Google Workspace applications (i.e. Docs, Sheets, Calendar, etc.) Motivated to learn new technologies Maintain customer confidentiality Excited about our mission of motivating high-performing students Lift up to 25lbs Work schedule: This is an in-person, part-time position at our Portland campus. Front Desk hours are weekday afternoons/evenings and weekends during the academic year with Monday through Friday day shifts available during the summer. The team is currently seeking staff who can work the following shift: Monday - Thursday from 4pm - 6 pm Why join AoPS: The Front Desk Associate pay rate for our Portland location is $18/hour. Impact: Be the welcoming face of AoPS Academy, supporting campus operations and helping create positive first impressions for students and families in our mission to train great problem solvers Culture: Join a team of lifelong learners dedicated to discovering, inspiring, and training high-performing students in advanced problem-solving education Benefits: Paid sick leave, employee discounts on classes and Beast Academy Online subscriptions Future Planning: 401k retirement plan with company match Quality of Life: Part-time flexibility with afternoon/evening hours during academic year and day shifts available in summer About AoPS Academy AoPS Academy is a year-round educational enrichment program. Since 1993, AoPS has prepared hundreds of thousands of students for college and career success through engaging curriculum, expert online instruction, and local, in-person academies. AoPS Academy is a program of Art of Problem Solving, a global leader in K-12 advanced education. AoPS Academy brings the AoPS methodology to small live physical and virtual classrooms. We offer a world-class curriculum in math, science, and language arts for students in grades 1-12, creating an environment where exploration meets challenge, right in your local neighborhood. Students learn in small classes led by accomplished instructors and collaborate with a peer group who share their passion for learning. We have opened 20+ academies across the nation since 2016 and are still growing! Please note that in order to be considered for this position you must be legally authorized to work in the US. We are unable to offer sponsorship, including STEM-OPT and H-1B.

Classified/Secretary-Attendance-HS Application Deadline: In-District Bargaining Unit Members December 10 , 2025. If the position is not filled with a bargaining unit member, outside applicants will be considered thereafter until filled. Projected Start Date: Approximately February 3, 2026. Exact date to be determined by the district. This is a temporary position to cover an LOA from 02/03/2026 to 06/11/2026 4 hours/day, 200 days/year Salary Range 12 $23.64 to $32.40/hour Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the desired qualifications as described in a job description. We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't believe you meet every one of our desired qualifications described. If you are unsure whether you meet the desired qualifications of this position, or how this would be determined, please feel free to contact Human Resources to discuss your application. Preference will be given to those applicants with work or lived experience with culturally, linguistically and racially diverse communities. POSITION SUMMARY: The Attendance Secretary maintains records of student attendance; provides technical and clerical support to school staff; conveys information regarding school and/or District functions and procedures to school staff and the community; ensures compliance with financial, legal and administrative requirements of the position; and handles sensitive and confidential issues, requiring excellent communication skills, understanding of educational and administrative issues, and knowledge of GBSD organization, operations, policies, and practices. MINIMUM QUALIFICATIONS Education, Training, Experience, Licensure and Certification Experience Required: Prior job-related experience with increasing responsibility Education Required: High School Diploma or equivalent Licenses, Certifications, Bonding, and/or Testing Required: Criminal Justice Fingerprint Clearance; Current First Aid/CPR Certificates. Knowledge of: Rules and regulations related to assigned school Statistical record keeping Customer service principles, protocols, and methods Skill in: Operating standard office equipment as well as computer programs and applications (e.g. email, system applications, word processing, database, spreadsheet, desktop publishing etc.) Communicating effectively in English, both verbally and in writing (e.g. correct spelling, grammar and punctuation) Understanding and carrying out verbal and written instructions Functioning as a self-starter, who works well independently or in a team Planning, prioritizing and completing assignments with minimum supervision Handling multiple projects, tasks, and deadlines simultaneously Developing effective working relationships with students, staff, and the school community Administering first aid Interacting with persons of different age groups and cultural backgrounds ESSENTIAL JOB FUNCTIONS Enters all student attendance records into a database on a daily basis Compiles and submits a variety of daily, weekly, monthly, and year-end reports as required Admits late students and students returning after absence following district and school procedures Makes and receives phone calls, takes messages, and routes calls. Follows up on unexcused absences with phone calls or letters Composes documents (i.e. correspondence, memos, reports, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc. Prepares written materials (i.e. brochures, flyers, newsletters, etc.) for the purpose of conveying information regarding school and/or district activities and procedures Tracks 10 day non-attendance student Tracks truant students Evaluates situations (i.e. involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing personnel for resolution Collects statistical data and compiles data for reports; researches and updates files and databases; locates information for staff and others as authorized Processes documents and materials (i.e. schedules, agendas, mail, etc.) for the purpose of disseminating information to appropriate parties Responds to inquiries of staff, the public, parents and/or students to provide information and/or direction as may be required Supervises students for the purpose of monitoring students referred for disciplinary actions Monitors assigned activities and/or program components for the purpose of ensuring compliance with financial, legal and/or administrative requirements Supports principal and/or other school administrative personnel by providing assistance with their administrative functions OTHER JOB FUNCTIONS: Cross-trains in a variety of GBSD functions, and assists other personnel as may be required for the purpose of supporting them in the completion of their work activities Provides and reviews information with employees and patrons regarding school programs and services Assists with the transportation needs of students, including walking them to and from the bus, supervision of students on the way to and from the bus, supervision of loading and unloading of busses, arranging for the transportation needs of students Supports the relationship between the school and the general public by demonstrating courteous and cooperative behavior when interacting with parents, community members, and other visitors PHYSICAL REQUIREMENTS: Ability to: sit, stand or walk for prolonged periods of time o talk and hear conversations in a potentially noisy environment o use precise control of fingers and hand movement, often in a repetitive motion such as keyboarding o reach for and handle objects o use close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus Regularly focus on a computer screen Bending, stooping, kneeling and lifting and/or moving up to 40 pounds may also be required on occasion WORKPLACE EXPECTATIONS: Maintaining regular and punctual attendance. In case of an absence site and/or district protocol for reporting absences is followed. Maintaining appropriate confidentiality regarding information relating to students, staff, and parents Dress in a professional and appropriate manner for the assignment and the work setting Exercise prudent judgment Work independently in the performance of routine duties Follow all District policies and work procedures Utilize the District's electronic systems and applications only as related to the position Participate in required meetings and trainings related to the position If employee is bilingual, interpretation, translating documents, and/or communicating orally in the second language may be requested Cultivate and model a respectful working and learning environment Applicants with culturally diverse backgrounds are strongly encouraged to apply. *Applications must be submitted to Frontline Recruiting and Hiring by the closing date in order to be considered for the position. All employees hired by the District into a position not requiring licensure must be fingerprinted and have a criminal history check completed. The cost is $71.50 and is the responsibility of the employee. This employment is considered probationary pending return of the criminal records check from the FBI and Oregon State Police through the Oregon Department of Education. Gresham-Barlow School District recognizes the diversity and worth of all individuals and groups. It is the policy of this district and the board of education that there will be no discrimination or harassment of individuals or groups in any educational programs, activities or employment. Gresham-Barlow provides equal access to individuals with disabilities. AN EQUAL OPPORTUNITY EMPLOYER

Details Information Department Ext Jackson Co Office (TEX) Classification Title Office Specialist 2 Job Title Office Specialist 2 Appointment Type Classified Staff Job Location Central Point Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Employment Category Regular Job Summary This recruitment will be used to fill one full-time Office Specialist 2 position for the Division of Extension and Engagement's Extension Jackson County Office at Oregon State University (OSU). This Office Specialist 2 (OS2) is a team member of the Oregon State University Division of Extension and Engagement's (division) Extension Service in Jackson County, Oregon and is based at the OSU Southern Oregon Research and Extension Center (SOREC). As a team member, this OS2 provides general office support, business financial functions, and program support for the OSU Jackson County. This OS2 performs a wide range of office support, technical, and/or administrative or business-related tasks in support of Extension programming and services for residents of Jackson County. These support duties are performed independently and often involve the completion of varied and unrelated assignments or technical functions over which the employee has exclusive or near-exclusive control. This support includes providing excellent and empathetic customer service while engaging in culturally appropriate and inclusive communication. This individual assists the program faculty and staff with ensuring that educational programming and outreach activities serve broad and diverse populations in an accessible, inclusive, equitable, and socially just manner. This includes assisting the Administrative Office Manager with the SOREC's Civil Rights and Language/Visual Access obligations. The division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian's awareness of and engagement with our organization, programs and resources. About Southern Oregon Research and Extension Center (SOREC): Jackson County is one of 36 counties in Oregon and is named for Andrew Jackson, the seventh president of the United States. The OSU Southern Oregon Research & Extension Center (SOREC) was formed in 1994 when the "Southern Oregon Experiment Station" was combined with the "Jackson County Extension Service". The faculty, staff, and trained volunteers of the OSU Extension Service in Jackson County work alongside local partners to provide educational workshops, activities, and services tailored to the unique industries, natural resources, and people in the Jackson County communities. About the division: The Division of Extension and Engagement (division) is core to Oregon State University's mission. The Division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. To learn more about our division and its core units and initiatives, visit the division's website. Oregon State University strives to ensure that all educational programs, services, activities, and materials we offer to the public are identified, developed, delivered, and evaluated in an accessible, inclusive, equitable, and socially just manner. OSU division's educational programs, services, activities, and materials are available to all people. OSU division prohibits discrimination in all its programs, services, activities, and materials. All employees are responsible for and expected to comply with Civil Rights obligations and actively work to expand access to all eligible populations. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS: * Top 1.4% university in the world * More research funding than all public universities in Oregon combined * 1 of 3 land, sea, space and sun grant universities in the U.S. * 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties * 7 cultural resource centers that offer education, celebration and belonging for everyone * 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates * 35k+ students including more than 2.3k international students and 10k students of color * 217k+ alumni worldwide * For more interesting facts about OSU visit: ***************************** Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: * Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. * Free confidential mental health and emotional support services, and counseling resources. * Retirement savings paid by the university. * A generous paid leave package, including holidays, vacation and sick leave. * Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. * Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. * Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU. Key Responsibilities 45% - Office administrative support * Performs numerous office and organizational support tasks, and other assigned support tasks. * Assists with answering telephones, screening and directing calls, and taking messages. * Provides excellent and empathetic customer service while engaging in culturally appropriate and inclusive communication. * Assists callers and office visitors by providing accurate information and referring appropriate personnel. * Coordinates meetings, events, and conferences to include scheduling facilities, arranging for food and/or beverage service, and preparing necessary decorations and materials. Travel/driving will be required for setting up events. * Utilizes various software programs to create or update office manuals related to the office, programs or services, including writing, editing, proofing, and completing final drafts. * Orders materials, supplies, publications, computers, etc., from cost-effective vendors. * Follows OSU policies, standards, rules, and procedures and the Division's rules and procedures as needed to perform responsibilities. * Provides thorough, professional, and friendly customer service. * Manages sensitive information with confidentiality and discretion. * Troubleshoots site issues and assists clients as needed. * Assists the Administrative Office Manager with the Extension's civil rights obligations at the Extension Jackson County Office such as collecting data and documents from program faculty for the internal reviews, and ensuring program marketing materials are accessible and include reasonable accommodations information. * Completes the division's civil rights training session(s). * Assists the Administrative Office Manager with ensuring a safe, welcoming and respectful environment to all Extension and Engagement constituents and clients. * Assists Administrative Office Manager with day-to-day facilities and safety issues, indicates need for repairs and improvements, and works with Administrative Office Manager to coordinate with appropriate county representative. 35% - Business functions * Processes specialized records requiring reference to numerous guides, regulations, instructions, manuals, and/or precedents; and reviews materials for proper completion and accuracy against manual and computer-generated reports. * Processes invoices, deposits, journal vouchers, travel reimbursements, expense reports, and conducts other financial transactions. Travel/driving will be required for making deposits at a financial institution. * Utilizes OSU digital systems for administrative and program reports. * Utilizes technology to organize and manage digital files, websites, and other digital forms as needed to adapt to a changing technological environment. * Serves as the point person on office and program equipment, computer, technology-related functions including, but not limited to, Zoom, DocuSign, Box, SAP Concur, and any new technology implemented. * Ensures efficient and secure operation for office computer printers/copiers and related equipment, serves as liaison with the OSU's Community Network. * Accepts payments in cash, check, and digitally from public for payment of publications, conferences, workshops, services, classes, etc., and may make deposits to appropriate financial institution. 20% - Program support * Assists 4-H and/or other program participants and volunteer leaders with registration, payment, background checks, and provides program information and assistance. * Assists 4-H and/or other program coordinators with scheduling, reporting, and tracking. * Provides support for 4-H fair including judge contracts and payments, travel and hotel arrangements, registration, and other office logistical support. Travel/driving will be required to assist with 4-H fair events. * Provides program and organizational support for in-person and remote educational programs. * Assists programs with distributing promotional flyers, informational letters and memos, schedules of events, event programs, registrations, procedure manuals, and program calendars. * Follows OSU and division brand guidelines, digital publishing standards and digital contact management data integrity practices for programmatic communications, marketing and engagement. * May perform responsibilities relating to OSU relationship with County 4-H Association, where applicable: Follow OSU financial policies, standards, rules, procedures, and best practices and the Jackson County 4-H Association agreement. What We Require Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR An Associate's degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis. What You Will Need * Excellent customer service skills. * Exceptional ability to handle multiple detail-oriented tasks. * Experience with record keeping and bookkeeping. * A commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming. * General knowledge and ability to use computers, including proficiency with information technology, professional office software, and collaborative work platforms. * Ability to learn and adapt to using multiple forms of digital communication systems, including websites, email newsletters, social media, and other tools in a changing technological environment. * Ability to work effectively and accurately with minimal supervision. * Ability to engage and communicate successfully and inclusively, both in writing and verbally, with a broad and diverse audience in a culturally responsible manner. * Ability to maintain confidentiality and professionalism. * Ability to serve as front office resource person by responding to inquiries or requests; explaining and clarifying rules, processes, and procedures; and providing specialized information about services available. * Ability to work as a collaborative team member. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030. What We Would Like You to Have * Experience working with volunteers. * Ability to interact positively with the general public and volunteers. * Familiarity with Extension programs. * Ability to plan, organize, evaluate, set priorities, manage multiple projects, interruptions, activities and deadlines simultaneously. Working Conditions / Work Schedule * Typical work hours are Monday-Friday between 8:00 a.m. to 5:00 p.m. * Work is primarily conducted in an open office setting with high traffic and frequent interruptions. The position may require flexibility to work evenings and weekends based on support of programming needs such as supporting shows and fairs, coordinating with supervisor to adapt work schedule to address the programming needs. * This position spends extensive periods of time sitting, standing at desk in front office. * This position spends extensive periods of time using a computer. * Access to a vehicle is necessary as duties will require travel/driving to perform office support duties such as handling shipping and postage needs; setting up of events; delivering of bank deposits, etc. Business mileage will be reimbursed based on OSU policies. * Ability to transport (lift, carry, push and/or pull) items under 30 pounds. Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min Salary $19.36 Max Salary $28.75 Link to Position Description ******************************************************** Posting Detail Information Posting Number P05487CT Number of Vacancies 1 Anticipated Appointment Begin Date 03/02/2026 Anticipated Appointment End Date Posting Date 12/09/2025 Full Consideration Date Closing Date 01/03/2026 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Equivalent required experience is based on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties. Typically, the starting salary is at the lower end of the salary range. For additional information please contact: Traci Reed, **************************, ************ Accommodation and/or Accessibility Requests: Please reach out to the Search Chair with any requests or questions for accommodation and/or accessibility relating to the interview process. Alternatively, requests may be directed to the Office of Equal Opportunity and Access at **************. We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at **********************************. Supplemental Questions

Details Information Department North Willamette Exp Sta (ANW) Classification Title Office Specialist 2 Job Title Office Specialist 2 Appointment Type Classified Staff Job Location Aurora Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Employment Category Regular Job Summary This recruitment will be used to fill one full-time Office Specialist 2 position with Oregon State University's North Willamette Research and Extension Center (NWREC) located in Aurora, Oregon. The NWREC is part of Oregon State University's Agricultural Experiment Station and Extension Service. The North Willamette Research & Extension Center is an agricultural related facility that supports small fruits, orchard crops, vegetable & specialty seeds, IR4 Pest management, Christmas trees, nursery production, nursery plant pathology and food safety, and small farms commercial growers. The individual performs various administrative and office support functions such as receiving visitors, handling information requests, invoice and purchase order processing, human resources, newsletter publishing, website and social media management, preparing reports, assisting with financial accounting, coordinating/managing special events and tours and overseeing conference room facilities. The individual interfaces with the public on a constant basis via the phone, helping walk-in visitors and through email. The individual works closely with the center director, and collaboratively with NWREC faculty and staff to provide necessary support in timely, professional manner. To learn more about the North Willamette Research and Extension Center, please visit: *********************************** Commitment to Inclusive Excellence Oregon State University is committed to creating and maintaining compassionate and inclusive learning and working environments for all learners, visitors and employees. We envision collaborative community environments that enhance civility and embrace diversity. All employees are responsible for achieving this commitment. This commitment includes, but is not limited to, complying with Civil Rights and Language Access regulations. In addition, this individual will work with faculty to ensure that educational programs and outreach activities serve diverse populations, including those that have been historically marginalized/excluded from participation. College of Agricultural Sciences faculty are committed to enhancing student success by engaging students in quality academic, research, internships, global studies, and other experiential learning opportunities. Positions with primary responsibility for extension and outreach are likewise committed to learner success through programming appropriate for diverse audiences. There is an expectation that, as part of your role in the college, you embody and advance the principles and practices conveyed in the CAS CARE Commitment document. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS: * Top 1.4% university in the world * More research funding than all public universities in Oregon combined * 1 of 3 land, sea, space and sun grant universities in the U.S. * 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties * 7 cultural resource centers that offer education, celebration and belonging for everyone * 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates * 35k+ students including more than 2.3k international students and 10k students of color * 217k+ alumni worldwide * For more interesting facts about OSU visit: ***************************** Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: * Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. * Free confidential mental health and emotional support services, and counseling resources. * Retirement savings paid by the university. * A generous paid leave package, including holidays, vacation and sick leave. * Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. * Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. * Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU. Key Responsibilities 30% Finance & Accounting * Manages accounts payable and accounts receivable processes. Investigate and resolve invoice or payment discrepancies with vendors. * Center liaison between NWREC faculty, staff and OSU Accounts payable, Travel (Concur), Accounts Receivables, and other financial systems/centers. * Assist director and OSU Financial Support Services (FSS) with financial reports and special projects. * Manages NWREC's farm lease program. * Reconciles monthly fuel and mileage receipts for station vehicles. * Other duties as assigned by director or requested by researchers. 20% Media, Communications, and Digital Content * Create and manage content social media, and websites, ensuring consistent and engaging communication. * Create, format and publish newsletter quarterly, or at the discretion of the center Director. * Gather media and highlights from faculty and staff to use in media and outreach efforts. 20% General Office * Serve as the first point of contact for visitors and inquiries, providing excellent customer service and directing them to the appropriate personnel. * Maintain inventory of office equipment and supplies and ordering to keep supplies stocked. * Serve as technology specialist for the Center * Receive, process, and send mail. * Drive to bank, post office, and local supply outlets for miscellaneous errands. 15% Human Resources * Manage HR processes, including recruiting, hiring, onboarding and terminations. * Maintains personnel files as required by OSU's Record Retention Schedule. * Liaisons for HR, timesheet, payroll related questions/concerns and general office processes and procedures. 15% Outreach and Public Engagement * Provides support for significant station-wide public events and tours at NWREC. * Manage conference room facilities and bookings. What We Require Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR An Associate's degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis. What You Will Need Ability to plan, organize, evaluate, set priorities, manage multiple projects, interruptions, activities and deadlines simultaneously. Ability to work independently and have excellent multitasking and organizational skills. Strong problem-solving skills and attention to detail. Ability to work with frequent interruptions from employees, clients and numerous on campus departments, by email, phone and in person. Excellent customer service skills and the ability to cooperate effectively with others on a broad array of problem-solving tasks. Outstanding communications skills, both oral and written. Team-oriented, collaborative, and flexible. Ability to work with the individuals in a professional and confidential manner. Experience with MS Office applications. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030. What We Would Like You to Have Experience processing accounts payable & receivable documents. Experience entering, reconciling, compiling and deciphering financial data. Experience with hiring processes, employee onboarding, and maintaining personnel records. Experience with Banner, EMPCenter, BennyBuy, Concur, CORE, PeopleAdmin, BennyHire. Experience coordinating events. Ability to learn and adapt to using multiple forms of digital communication systems, including websites, email newsletters, social media, and other tools in a changing technological environment. Working Conditions / Work Schedule Regular working hours 8:00 am - 4:30 pm, Monday-Friday. Work is primarily conducted in an office setting; however, the position may require occasional evenings based on need, such as supporting outreach events at the center indoors and occasionally outdoors. This position spends extensive periods of time sitting, standing at desk in front office. This position spends extensive periods of time using a computer. Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min Salary $19.36 Max Salary $28.75 Link to Position Description ********************************************************* Posting Detail Information Posting Number P05486CT Number of Vacancies 1 Anticipated Appointment Begin Date 02/01/2026 Anticipated Appointment End Date Posting Date 12/08/2025 Full Consideration Date 12/29/2025 Closing Date 12/31/2025 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants To ensure full consideration, applications must be received by December 29, 2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Cover letters are optional for this position and will not be used for evaluating your qualifications. Equivalent required experience is based on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties. Typically, the starting salary is at the lower end of the salary range. For additional information please contact: Steve Young *************************** ************ We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at **********************************. Supplemental Questions

Details Information Department Ext Jackson Co Office (TEX) Classification Title Office Specialist 2 Job Title Office Specialist 2 Appointment Type Classified Staff Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Employment Category Regular Job Summary This recruitment will be used to fill one full-time Office Specialist 2 position for the Division of Extension and Engagement's Extension Jackson County Office at Oregon State University ( OSU ). This Office Specialist 2 (OS2) is a team member of the Oregon State University Division of Extension and Engagement's (division) Extension Service in Jackson County, Oregon and is based at the OSU Southern Oregon Research and Extension Center ( SOREC ). As a team member, this OS2 provides general office support, business financial functions, and program support for the OSU Jackson County. This OS2 performs a wide range of office support, technical, and/or administrative or business- related tasks in support of Extension programming and services for residents of Jackson County. These support duties are performed independently and often involve the completion of varied and unrelated assignments or technical functions over which the employee has exclusive or near-exclusive control. This support includes providing excellent and empathetic customer service while engaging in culturally appropriate and inclusive communication. This individual assists the program faculty and staff with ensuring that educational programming and outreach activities serve broad and diverse populations in an accessible, inclusive, equitable, and socially just manner. This includes assisting the Administrative Office Manager with the SOREC's Civil Rights and Language/Visual Access obligations. The division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian's awareness of and engagement with our organization, programs and resources. About Southern Oregon Research and Extension Center ( SOREC ): Jackson County is one of 36 counties in Oregon and is named for Andrew Jackson, the seventh president of the United States. The OSU Southern Oregon Research & Extension Center (**************************************** ( SOREC ) was formed in 1994 when the "Southern Oregon Experiment Station" was combined with the "Jackson County Extension Service". The faculty, staff, and trained volunteers of the OSU Extension Service in Jackson County work alongside local partners to provide educational workshops, activities, and services tailored to the unique industries, natural resources, and people in the Jackson County communities. About the division: The Division of Extension and Engagement (division) is core to Oregon State University's mission. The Division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. To learn more about our division and its core units and initiatives, visit thedivision's website (************************************ . Oregon State University strives to ensure that all educational programs, services, activities, and materials we offer to the public are identified, developed, delivered, and evaluated in an accessible, inclusive, equitable, and socially just manner. OSU division's educational programs, services, activities, and materials are available to all people. OSU division prohibits discrimination in all its programs, services, activities, and materials. All employees are responsible for and expected to comply with Civil Rights obligations and actively work to expand access to all eligible populations. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS : -Top 1.4% university in the world -More research funding than all public universities in Oregon combined -1 of 3 land, sea, space and sun grant universities in the U.S. -2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties -7cultural resource centers (********************************************************************** that offer education, celebration and belonging for everyone -100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates -35k+ students including more than 2.3k international students and 10k students of color -217k+ alumni worldwide -For more interesting facts about OSU visit:***************************** Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers acomprehensive benefits package (********************************************************* with benefits eligible positions that is designed to meet the needs of employees and their families including: -Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. -Free confidential mental health and emotional support services, and counseling resources. -Retirement savings paid by the university. -A generous paid leave package, including holidays, vacation and sick leave. -Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. -Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. -Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Future and current OSU employees can use the Benefits Calculator (********************************************************************** to learn more about the full value of the benefits provided at OSU . Key Responsibilities 45% - Office administrative support + Performs numerous office and organizational support tasks, and other assigned support tasks. + Assists with answering telephones, screening and directing calls, and taking messages. + Provides excellent and empathetic customer service while engaging in culturally appropriate and inclusive communication. + Assists callers and office visitors by providing accurate information and referring appropriate personnel. + Coordinates meetings, events, and conferences to include scheduling facilities, arranging for food and/or beverage service, and preparing necessary decorations and materials. Travel/driving will be required for setting up events. + Utilizesvarious software programs to create or update office manuals related to the office, programs or services, including writing, editing, proofing, and completing final drafts. + Orders materials, supplies, publications, computers, etc., from cost-effective vendors. + Follows OSU policies, standards, rules, and procedures and the Division's rules and procedures as needed to perform responsibilities. + Provides thorough, professional, and friendly customer service. + Manages sensitive information with confidentiality and discretion. + Troubleshoots site issues and assists clients as needed. + Assists the Administrative Office Manager with the Extension's civil rights obligations at the Extension Jackson County Office such as collecting data and documents from program faculty for the internal reviews, and ensuring program marketing materials are accessible and include reasonable accommodations information. + Completes the division's civil rights training session(s). + Assists the Administrative Office Manager with ensuring a safe, welcoming and respectful environment to all Extension and Engagement constituents and clients. + Assists Administrative Office Manager with day-to-day facilities and safety issues, indicates need for repairs and improvements, and works with Administrative Office Manager to coordinate with appropriate county representative. 35% - Business functions + Processes specialized records requiring reference to numerous guides, regulations, instructions, manuals, and/or precedents; and reviews materials for proper completion and accuracy against manual and computer-generated reports. + Processes invoices, deposits, journal vouchers, travel reimbursements, expense reports, and conducts other financial transactions. Travel/driving will be required for making deposits at a financial institution. + Utilizes OSU digital systems for administrative and program reports. + Utilizes technology to organize and manage digital files, websites, and other digital forms as needed to adapt to a changing technological environment. + Serves as the point person on office and program equipment, computer, technology-related functions including, but not limited to, Zoom, DocuSign, Box, SAP Concur, and any new technology implemented. + Ensures efficient and secure operation for office computer printers/copiers and related equipment, serves as liaison with the OSU's Community Network. + Accepts payments in cash, check, and digitally from public for payment of publications, conferences, workshops, services, classes, etc., and may make deposits to appropriate financial institution. 20% - Program support + Assists 4-H and/or other program participants and volunteer leaders with registration, payment, background checks, and provides program information and assistance. + Assists 4-H and/or other program coordinators with scheduling, reporting, and tracking. + Provides support for 4-H fair including judge contracts and payments, travel and hotel arrangements, registration, and other office logistical support. Travel/driving will be required to assist with 4-H fair events. + Provides program and organizational support for in-person and remote educational programs. + Assists programs with distributing promotional flyers, informational letters and memos, schedules of events, event programs, registrations, procedure manuals, and program calendars. + Follows OSU and division brand guidelines, digital publishing standards and digital contact management data integrity practices for programmatic communications, marketing and engagement. + May perform responsibilities relating to OSU relationship with County 4-H Association, where applicable: Follow OSU financial policies, standards, rules, procedures, and best practices and the Jackson County 4-H Association agreement. What We Require Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR An Associate's degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis. What You Will Need + Excellent customer service skills. + Exceptional ability to handle multiple detail-oriented tasks. + Experience with record keeping and bookkeeping. + A commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming. + General knowledge and ability to use computers, including proficiency with information technology, professional office software, and collaborative work platforms. + Ability to learn and adapt to using multiple forms of digital communication systems, including websites, email newsletters, social media, and other tools in a changing technological environment. + Ability to work effectively and accurately with minimal supervision. + Ability to engage and communicate successfully and inclusively, both in writing and verbally, with a broad and diverse audience in a culturally responsible manner. + Ability to maintain confidentiality and professionalism. + Ability to serve as front office resource person by responding to inquiries or requests; explaining and clarifying rules, processes, and procedures; and providing specialized information about services available. + Ability to work as a collaborative team member. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030. What We Would Like You to Have + Experience working with volunteers. + Ability to interact positively with the general public and volunteers. + Familiarity with Extension programs. + Ability to plan, organize, evaluate, set priorities, manage multiple projects, interruptions, activities and deadlines simultaneously. Working Conditions / Work Schedule + Typical work hours are Monday-Friday between 8:00 a.m. to 5:00 p.m. + Work is primarily conducted in an open office setting with high traffic and frequent interruptions. The position may require flexibility to work evenings and weekends based on support of programming needs such as supporting shows and fairs, coordinating with supervisor to adapt work schedule to address the programming needs. + This position spends extensive periods of time sitting, standing at desk in front office. + This position spends extensive periods of time using a computer. + Access to avehicle (************************************** is necessary as duties will require travel/driving to perform office support duties such as handling shipping and postage needs; setting up of events; delivering of bank deposits, etc. Business mileage will be reimbursed based on OSU policies. + Ability to transport (lift, carry, push and/or pull) items under 30 pounds. Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min Salary $19.36 Max Salary $28.75 Link to Position Description ********************************************************* Posting Detail Information Posting Number P05487CT Number of Vacancies 1 Anticipated Appointment Begin Date 03/02/2026 Anticipated Appointment End Date Posting Date 12/09/2025 Full Consideration Date Closing Date 01/03/2026 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position.Resumes are NOT accepted at the application stage for this position. Equivalent required experience is based on full-time equivalent (40 hours per week). PLEASE NOTE :If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties. Typically, the starting salary is at the lower end of the salary range. For additional information please contact:Traci Reed, **************************, ************ Accommodation and/or Accessibility Requests: Please reach out to the Search Chair with any requests or questions for accommodation and/or accessibility relating to the interview process. Alternatively, requests may be directed to the Office of Equal Opportunity and Access at **************. We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks (***************************************************** website including thefor candidates (********************************************** section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team ************************************. Supplemental Questions Read More at: ******************************************** OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

Position Type Classified Working Title Office Specialist 2 Classification Title Office Specialist 2 College/Division Office of the Provost Department General Instruction Hiring Unit Work Location Klamath Falls Appointment FTE (%) 1.0 Position Terms/Mo 12 Full/Part time Full Time Annual Salary $3,355 - $3,636; per month Position Summary Department Summary The College of Health, Arts, and Sciences (HAS) is a multidisciplinary college offering degree programs at multiple locations in the Pacific Northwest. Most students enroll at one of the two main campuses in Klamath Falls or Portland-Metro (in Wilsonville). For those students interested in online education, a number of HAS degrees are available through Oregon Tech Online. The College of HAS provides a diverse array of academic programs, including bachelor's and master's degrees in various disciplines. The College of HAS provides students with the hands-on experience and knowledge they need to be successful in their careers. On average, 96% of Oregon Tech graduates are employed or enrolled in graduate school within six months of graduating. ************************************************** Position Summary This position performs a wide range of office support duties for various departments within the College of Health, Arts & Sciences (HAS). In addition to routine office administration duties, this position is also responsible for departmental purchasing, coordinating departmental travel and event arrangements, and providing budget support including account reconciliation and reporting. This position also provides support to faculty and students in their respective building(s) and department(s). Minimum Requirements Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR An Associate's degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis. Additional Requirements * Experience providing excellent customer service. * Proficiency using Word, Excel, and PowerPoint or similar software. * Ability to work efficiently, independently, and in team situations. * Ability to effectively and respectfully work, communicate, and collaborate in diverse, multicultural, and inclusive settings. Preferred Qualifications * Experience using Banner FIS. * Experience working in higher education. Application Information Recruitment Type External Application Screening Begins 11/24/2025 Job Posting Close Date Special Instructions to Applicant The initial review of applications will begin November 24, 2025. Applications will continue to be accepted after the initial review date until a sufficient applicant pool has been achieved or the position is filled. Therefore, at the discretion of the University, materials received after the initial review date may not receive full consideration. To apply, upload the following elements to your application: Required Documents * Resume * Cover Letter Optional Documents * Other Document For additional information, please contact the Office of Human Resources: ************* Background/Pre-Employment Check Any offer of employment to a successful candidate will be conditioned upon the University's receipt of a satisfactory background check, motor vehicle check, physical abilities check, and/or any other conditions of employment contained in the vacancy announcement. AA/EEO Statement Oregon Tech is an Affirmative Action/Equal Opportunity Educator and Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring, or the terms and conditions of employment, on the basis of age, color, disability, marital status, national origin, race, religion or creed, sex or gender, gender identity or gender expression, sexual orientation, veteran status, or any other basis in law. Oregon Tech is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Office of Human Resource at ************ or *************.