Administrative Assistant jobs at Pathways - 478 jobs

Hill House Home is seeking an experienced Executive Assistant to join our New York team, reporting directly to the CEO. This person will be the central point of contact and right hand to the CEO for a range of business operational and personal administrative duties and responsibilities. The ideal candidate is highly organized, confident, and collaborative with strong professional boundaries and a no-drama attitude. This role will be supporting the CEO in a hybrid environment, working at least 4 days per week in office. What You'll Do: Provide full executive and personal support to the CEO, anticipating needs in advance. Manage complex daily calendars, including personal and professional scheduling, meetings, events, fittings, photo shoots, travel, and family commitments. Manage personal appointments, inclusive of family appointments when necessary Liaise across departments to ensure the CEO has all necessary materials and updates prior to meetings, events, and speaking engagements. Work across departments to track and communicate key dates (photo shoots, events, product launches), ensuring the calendar is always up to date. Oversee domestic and international travel arrangements (flights, hotels, ground transportation, reservations, and itineraries). Manage RSVPs for personal and professional events, ensuring accurate calendar updates and reminders Manage personal shopping, wardrobe coordination, and event styling support in partnership with internal team members Manage arrival and ordering of new clothing collections; coordinate try-ons for CEO. Work with PR and communications teams to support interviews, appearances, and guest engagements. Coordinate with family support and household staff on school schedules, family travel, and personal appointments/ logistics. Support office management needs, including groceries, supplies, building liaison responsibilities, onboarding, and sample management. Assist with company board meetings, team events, and special projects as needed. Maintain strong communication across all key stakeholders to ensure the CEO is informed and prepared. Who You Are: 4-6 years' experience in a similar Executive/Personal Assistant role, ideally supporting a founder, CEO, or high-profile individual. Proficiency with G-Suite, expense management systems, communication and presentation tools and comfort with digital-first workflows. Exceptional organizational skills, attention to detail, and the ability to prioritize in a fast-paced environment. A natural problem-solver, who is also intuitively analytical and creative. Collaborative and kind, who understands the importance of boundaries and discretion. A proactive problem-solver who can anticipate needs and guide with thoughtful support. Ability to work from NYC HQ 4 days a week You get things done by engaging in high level teamwork and flexing your interpersonal skills. You are organized and able to handle multiple tasks with a sense of urgency. A natural problem-solver, who is also intuitively analytical and creative. Ability to work in a fast-paced work environment. Compensation for the role will be determined based on the candidate's qualifications, skills, and experience. The estimated annual compensation for this role is $95,000+ Hill House Home is a digital-first lifestyle brand that brings beauty and joy to every day rituals. Since launching with bedding in 2016, Hill House Home has extended its collections to offer bath, baby, accessories and apparel, including their widely beloved Nap Dress . With its design-centric approach, Hill House Home offers impeccable quality, and timeless, feminine styles through quality products designed to enhance and celebrate life. Their specific aesthetic point-of-view and customer-led approach bring a fresh, accessible perspective to these time honored categories. Hill House Home Inc. is committed to building a diverse team and fostering an inclusive culture and is proud to be an equal opportunity employer. We embrace and encourage our employees' differences in ethnicity, religion, national origin, gender, family status, sexual orientation, gender identity, gender expression, age, veteran status, disability, pregnancy, medical conditions, and other characteristics. If you are a qualified individual with a disability or a disabled veteran and are unable or limited in your ability to use or access our website, you may request a reasonable accommodation to express interest in a specific opening. You can request reasonable accommodation by sending an email to ***********************.

Job Description EMPLOYMENT TYPE: Full Time FLSA Status: NON-EXEMPT COMPENSATION: $20.91- $26.77 APPLICAITON DEADLINE: Open Until Filled MISSION STATEMENT: Join Kings Community Action Organization (KCAO) and make a difference in Kings County, CA. KCAO envisions a future where all people in Kings County are able to live with dignity, have access to available resources and have the opportunity, motivation and ability to live economically productive and satisfying lives. Our Mission: Working as a team, KCAO will seek and provide programs that develop self-sufficiency in individuals, families, and communities within Kings County. Our Vision: Kings County residents and communities will achieve self-sufficiency through the high quality and client-focused programs of KCAO. We are a private nonprofit helping people and changing lives in Kings County since 1965. Do you see yourself as part of our team of passionate, committed, and caring people? JOB SUMMARY: The Administrative Assistant III models outstanding customer service to all stakeholders. Administrative Assistant III works under the supervision of and supports the Administrative Services Director in order to enhance the effectiveness of the Administrative Services Department through a one-on-one relationship. The Administrative Assistant III serves as the primary point of contact for all essential matters pertaining to the Administrative Services Department and is responsible for performing a variety of administrative and operational tasks related to the oversight of daily office operations and acts as a representative of the Administrative Services Director. DUTIES AND RESPONSIBILITIES: Conserves Administrative Services Director's time by tracking and routing correspondence, mail, contracts, grants, and other related documentation. May draft letters and documents, initiating telecommunications. Communicates clearly and effectively with the Administrative Services Director regarding organizational needs, appointments and other commitments. Welcomes guests and staff to the office by greeting them, in person or on the telephone, answering or directing inquiries. Supporting the Administrative Services Director by scheduling meetings, information sharing, compiling monthly board committee packets and information, and may serve as the Recorder as needed. Assist in maintaining Administrative Services Director's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Provides administrative support to all Administrative Services areas, including the Finance and Human Resources Departments. May occasionally provide support to other Administration and Executive Departments as needed. May submit inquiries or requests regarding personnel action forms on behalf of the Administrative Services Director. Assist with maintaining records, reports, and logs pertaining to various flow processes as needed. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Perform administrative/office work including but not limited to compiling data for reports, preparing reports, composition and typing of correspondence, memos, entering computer data, establishing and maintaining files, and maintaining flow of internal and external correspondence. Maintain confidence and protect operations by keeping information confidential. Gather and compile necessary information in anticipation of Administrative Services Director's and department's needs. Responsible for maintaining a key box that contains select keys for the Administrative Services Department; checks keys in/out to staff as needed. Maintains the department's spare equipment, such as laptops; checks devices in/out to staff as needed. Supports Administrative Services team by requesting vehicle check outs, and submitting facilities and IT tickets as needed. Ensure operation of office equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; evaluating new equipment and techniques. Prepares purchase requisitions and check requests for the department to ensure prompt payment of financial obligations in accordance with Fiscal procedure(s). Maintains office supplies for Administrative Services Offices; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies all in accordance with KCAO purchasing policy. Prepare reports monthly and annually as requested by the Administrative Services Director. May support Administrative Services Department by assisting with preparations and coordination of meetings, including but not limited to department staff meetings, New Employee Orientation, Supervisor Orientation, Onboarding, PHAT Friday, and Financial Advisor meetings with staff. May serve as a core member of the Annual Celebration of Employees (ACE) event planning committee. May serve as a department representative and an active member on KCAO committees, such as the Employee Advisory Committee (EAC) and the Safety Committee. May serve as back-up to provide coverage or coordinate coverage for the front desk reception area. Recording meetings as requested by the Administrative Services Director. Maintains professional and technical knowledge by attending educational workshops or training, as applicable. Attend all necessary meetings and conferences. Special events and projects assigned. Perform all other duties as assigned. EDUCATION/EXPERIENCE: A.A degree in Business Administration or related field. AND A minimum of two years administrative support experience to a department manager or director; OR High School diploma or (equivalent). AND A minimum of five years administrative support experience to a department manager or director. OTHER REQUIREMENTS: Travel and attend out of area meetings and conferences as required per the funding source(s). Work variable hours and days, including those outside regular Monday through Friday, 8 a.m. to 5 p.m. business hours. Meet and maintain KCAO hiring requirements which include: Criminal Record Clearance including California DOJ, FBI, Child Abuse Centralized Index (CACI), National Sex Offender Public Website (NSOPW), and the California Sex and Arson Registry (CSAR)(Megan's Law). Health examination with tuberculin clearance. Ability to be contacted outside of regularly scheduled work hours in case of emergency. KNOWLEDGE, SKILLS AND ABILITIES: Bi-lingual (English/Spanish) is preferred. Customer Service - Basic knowledge of principles and processes for providing high quality customer service through individual, group and community interactions. Editing - The ability to check for spelling, comprehension and consistency, and then suggest revisions as needed. Problem Solving - Identifying problems and reviewing related information to develop and evaluate options and implement solutions. Organization - Very strong organization and follow-up skills. Interaction - Ability to interact effectively with entire organizational strata from entry level to senior management, Executive Director, and up through Board of Directors' level to gain consensus and feedback on decisions and initiatives. Prioritization - Ability to multitask and prioritize objectives and tasks daily, as well as mid and long term. Timeliness - Responding to requests and other needs in a timely manner; consistently meeting deadlines. Objectivity - Must be able to maintain a sense of objectivity and confidence at all times, particularly when handling sensitive issues. Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology. Computers and Electronics - Knowledge of, electronic equipment, and computer hardware and software, including applications and programming. Attention to Detail - Must have good attention to detail skills such as being thorough in completing work tasks accurately. Typing - Ability to type 45 wpm on a keyboard Mathematics - Ability to add, subtract, divide, multiply; use fractions, percentages, decimals and basic math. Collaboration - Ability to work in a team-based environment to accomplish common goals. Professionalism - Ability to maintain professional objectivity in all situations and act in a manner distinguished by high level of character. Adaptability - Ability to adapt easily to changing conditions and work responsibilities, including the acceptance of suggestions and ideas from Supervisors, team members and authorities in the field. Transportation - Access to reliable transportation is needed, but a personal vehicle is not required. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to assist qualified individuals with disabilities in performing the essential functions. While performing the duties of this job, the employee is required to: Frequently sit for lengthy periods of time of 6 hours or more per day, with the ability to stand, walk short distances and stretch as needed. Occasionally stand and walk for periods or 2 or more hours per day. Frequent use of hands and fingers to handle or feel objects, tools or controls such as pens to write, and computer keyboard and mouse, requiring repetitive motion of fingers, hand, wrist and arms for lengthy periods of time. Frequently reaching with hands and arms upward, outward and downward. Frequently bend and stoop to access files and documents. Specific vision abilities required by the job include close vision, distance vision, and the ability to adjust focus, including the ability to use a computer and drive a company vehicle. Communicate through frequent use of telephone and other forms of oral communication throughout the day (also requiring repetitive motion of fingers, elbow and hand). Frequently lift up to 5 pounds from ground level to a height of 60 inches. Occasionally lift up to 30 pounds from ground level to a height of 60 inches. Occasionally ascend/descend one flight of stairs. Occasionally use fingers, hands, arms, legs, feet, eyes and other related body movements to drive a vehicle. Occasionally travel from site to site in all weather conditions as requested or needed. Occasionally walk and stand outdoors for periods up to 2 hours. This position description is only a listing of the representative duties and responsibilities and not meant to be an exhaustive list of every duty and responsibility. This position description is meant to communicate expectations for minimal and satisfactory job performance and not intended to be an employment contract of any kind or type. Job Posted by ApplicantPro

SUMMARY/OBJECTIVE: The Administrative Assistant will demonstrate versatility and organizational skill in performing a variety of administrative tasks in accordance with established procedures, and as directed by their supervisor. This position will reinforce positive communication & company values to ensure a successful, viable administrative program. Essential Functions (Job Duties) Type letters, reports, statements minutes of meetings agendas, etc. as necessary, file and distribute correspondence as directed. Answer telephones, make appointments, run errands, take, and deliver messages etc. as directed. Follow all established safety procedures and precautions when operating equipment. Ensure outgoing mail is ready for pick up at the designated time and prepare mail statements, letters and/or other correspondence to residents, guardians, etc. Sort, distribute and route mail. File incident/accident reports in accordance with established policies. Perform duties related to purchasing as requested. Maintain files and other records as directed. Schedule and arrange for meetings, conferences, staffing etc. Compose and prepare routine correspondence for signature. Manage maintenance and equipment for the facility as directed. Ensure facility supplies have been ordered and are in supply per inventory needs. Maintain confidentiality of all pertinent resident, staff, and management information. Report complaints and grievances to the proper individual as necessary. Release information in accordance with established policies and procedures. Assume the administrative authority, responsibility, and accountability of perming managerial functions. Perform clerical financial duties as directed. Maintain employee records as directed. Perform other related administrative tasks that may become necessary to meet the needs of the facility. Attend relevant meetings as requested by leadership taking minutes as needed. Qualifications Competencies Communication skills Writing skills Multi-tasking skills Confidentiality Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Position Type/Expected Hours of Work This is a full-time position. Workweek schedule: Monday through Friday. Hours of work: 8 a.m. to 4:30 p.m. Please note - hours may be subject to change based on department need. Required Education and Experience High school diploma or GED. One year of experience with secretarial duties, financial management and office and staff management preferred. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Employment at Citizen Advocates is “at will”. You are free to resign at any time and for any reason sufficient to you, just as Citizen Advocates is free to terminate your employment at any time and for any reason. We do not guarantee continued or permanent employment.

Easterseals is leading the way to full equity, inclusion and access through life-changing disability and community services. For more than 100 years, we have worked tirelessly with our partners to enhance quality of life and expand local access to healthcare, education and employment opportunities. Easterseals Southern California provides essential services and on-the-ground supports to more than 15,000 people each year-from early childhood programs for the critical first five years, to autism services, daily and independent living services for adults, employment programs, veterans' services and more. Our public education, policy and advocacy initiatives positively shape perceptions and address the urgent and evolving needs of the one in four Americans with disabilities today. Together, we're empowering people with disabilities, families and communities to be full and equal participants in society. Join us as we seek to be the most inclusive place for people with disabilities to live, learn, work & play easterseals.com/southerncal Competitive Compensation Starting pay $24/hour OVERVIEW OF POSITION: Under general supervision, performs a variety of general administrative support activities for the efficient operation of assigned office/service line. Serves as primary point of contact for matters related to service line. Facilitates office operations through the coordination of phones, mail, supplies, equipment and support. Compiles and analyzes basic information for inclusion in reports or presentation materials; prepares charts, graphs, or tables as necessary. ESSENTIAL FUNCTION: Provides administrative and operational support. Serves as initial point of contact to clients, visitors, associates, management, contractors, etc. Provides support in meeting organization, preparation, setting agendas, and taking notes. Assists with the scheduling and posting of deadlines. Provides support with setting up safety meetings and in-office drills. Maintains manager's calendar; organizes and schedules appointments, books travel arrangements as necessary. Submits and reconciles expense reports. Answers and directs phone calls, retrieves messages. Checks incoming and outgoing mail. Writes and distributes email, correspondence memos, letters, faxes and forms. Assists with the maintenance and updates to division policies and procedures when needed. Maintains contact lists and filing systems. Assists in the preparation of regularly scheduled reports. Orders office and program supplies; researches options with vendors and suppliers. May deliver scheduling services, based on the service lines needs. Performs other duties as assigned. EDUCATION: Typically requires H.S. Diploma or national equivalent. EXPERIENCE: 1 to 2 years' experience, or equivalent combination of training, education and experience to perform the job successfully. KNOWLEDGE, SKILLS, ABILITIES: Demonstrated proficiency with MS Office applications (Word, Excel, Outlook). Ability to communicate effectively, through oral and written skills, and work cooperatively with all levels of staff and the general public. Ability to maintain customer service orientation and professionalism in all interactions. Ability to exercise independent judgment and employ basic reasoning skills. Ability to exercise discretion and maintain a high level of confidentiality with sensitive documentation and/or situations. Ability to obtain and maintain a criminal record/fingerprint clearance from the Department of Justice and Federal Bureau of Investigation per Easterseals Southern California and/or program requirements. The working conditions are generally favorable. Lighting and temperatures are adequate, and there are no unpleasant or hazardous conditions caused by noise, heat, dust, etc. The position requires occasional standing, bending, reaching, stooping, squatting, kneeling, grasping, lifting and twisting. Carrying/Lifting: Occasional / Up to 30 lbs. Standing: Occasional / Up to 3 hours per day Sitting: Constant / Up to 8 hours per day Walking: Occasional / Up to 3 hours per day Repetitive Motion/Activity: Keyboard activity, telephone use, writing Visual Acuity: Ability to view computer monitor and read newsprint Travel: None Environmental Exposure: None

Easterseals is leading the way to full equity, inclusion and access through life-changing disability and community services. For more than 100 years, we have worked tirelessly with our partners to enhance quality of life and expand local access to healthcare, education and employment opportunities. Easterseals Southern California provides essential services and on-the-ground supports to more than 15,000 people each year-from early childhood programs for the critical first five years, to autism services, daily and independent living services for adults, employment programs, veterans' services and more. Our public education, policy and advocacy initiatives positively shape perceptions and address the urgent and evolving needs of the one in four Americans with disabilities today. Together, we're empowering people with disabilities, families and communities to be full and equal participants in society. Join us as we seek to be the most inclusive place for people with disabilities to live, learn, work & play easterseals.com/southerncal Hourly rate $22.12 per hour. OVERVIEW OF POSITION: Under general supervision, performs a variety of general administrative support activities for the efficient operation of assigned office/service line. Serves as primary point of contact for matters related to service line. Facilitates office operations through the coordination of phones, mail, supplies, equipment and support. Compiles and analyzes basic information for inclusion in reports or presentation materials; prepares charts, graphs, or tables as necessary. ESSENTIAL FUNCTION: Provides administrative and operational support. Serves as initial point of contact to clients, visitors, associates, management, contractors, etc. Provides support in meeting organization, preparation, setting agendas, and taking notes. Assists with the scheduling and posting of deadlines. Provides support with setting up safety meetings and in-office drills. Maintains manager's calendar; organizes and schedules appointments, books travel arrangements as necessary. Submits and reconciles expense reports. Answers and directs phone calls, retrieves messages. Checks incoming and outgoing mail. Writes and distributes email, correspondence memos, letters, faxes and forms. Assists with the maintenance and updates to division policies and procedures when needed. Maintains contact lists and filing systems. Assists in the preparation of regularly scheduled reports. Orders office and program supplies; researches options with vendors and suppliers. May deliver scheduling services, based on the service lines needs. Performs other duties as assigned. EDUCATION: Typically requires H.S. Diploma or national equivalent. EXPERIENCE: 1 to 2 years' experience, or equivalent combination of training, education and experience to perform the job successfully. KNOWLEDGE, SKILLS, ABILITIES: Demonstrated proficiency with MS Office applications (Word, Excel, Outlook). Ability to communicate effectively, through oral and written skills, and work cooperatively with all levels of staff and the general public. Ability to maintain customer service orientation and professionalism in all interactions. Ability to exercise independent judgment and employ basic reasoning skills. Ability to exercise discretion and maintain a high level of confidentiality with sensitive documentation and/or situations. Ability to obtain and maintain a criminal record/fingerprint clearance from the Department of Justice and Federal Bureau of Investigation per Easterseals Southern California and/or program requirements. The working conditions are generally favorable. Lighting and temperatures are adequate, and there are no unpleasant or hazardous conditions caused by noise, heat, dust, etc. The position requires occasional standing, bending, reaching, stooping, squatting, kneeling, grasping, lifting and twisting. Carrying/Lifting: Occasional / Up to 30 lbs. Standing: Occasional / Up to 3 hours per day Sitting: Constant / Up to 8 hours per day Walking: Occasional / Up to 3 hours per day Repetitive Motion/Activity: Keyboard activity, telephone use, writing Visual Acuity: Ability to view computer monitor and read newsprint Travel: None Environmental Exposure: None

Easterseals is leading the way to full equity, inclusion and access through life-changing disability and community services. For more than 100 years, we have worked tirelessly with our partners to enhance quality of life and expand local access to healthcare, education and employment opportunities. Easterseals Southern California provides essential services and on-the-ground supports to more than 15,000 people each year-from early childhood programs for the critical first five years, to autism services, daily and independent living services for adults, employment programs, veterans' services and more. Our public education, policy and advocacy initiatives positively shape perceptions and address the urgent and evolving needs of the one in four Americans with disabilities today. Together, we're empowering people with disabilities, families and communities to be full and equal participants in society. Join us as we seek to be the most inclusive place for people with disabilities to live, learn, work & play easterseals.com/southerncal M-F 10-6 $23 per hour OVERVIEW OF POSITION: Under general guidance, performs a variety of administrative support activities for the efficient operation of the Behavior Provider Network (BPN), as well as leading and providing direction to other Administrative Assistants within the BPN. Facilitates office operations through the coordination of phones, mail, supplies, equipment and support. Compiles, audits, and analyzes information for inclusion in reports or presentation materials. ESSENTIAL FUNCTION: Leads and provides guidance to administrative assistants within the behavior provider network to ensure the highest quality of service with referrals, assignments, reports, and communications. Hires, trains, evaluates, and counsels administrative assistants, as necessary. Provides support in meeting organization and preparation; sets agenda and takes notes. Assists with the scheduling and posting of deadlines. Provides support with setting up safety meetings and in-office drills. Maintains manager's calendar; organizes and schedules appointments; books travel arrangements as necessary. Submits and reconciles expense reports. Answers and directs phone calls; retrieves messages. Checks incoming and outgoing mail. Writes and distributes email, correspondence, memos, letters, faxes and forms. Assists with the maintenance and updates to division policies and procedures when needed. Maintains contact lists and filing systems. Assists in the preparation of regularly scheduled reports. Aggregates and produces monthly data reports on network provider performance. Coordinates and oversees audit data review as necessary. Performs other duties as assigned. EDUCATION: Requires a High School Diploma, GED, or national equivalent EXPERIENCE: 5+ years of related experience. KNOWLEDGE, SKILLS, ABILITIES: Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint), Windows-based applications, databases, and internet usage. Excellent organizational, decision-making, and oral and written communication skills to be able to communicate effectively with all levels of associates, physician's office personnel, and the general public. Ability to assist in efficient office operations, work independently, and as a team member. Ability to maintain customer-service orientation and professionalism in all interactions. Ability to exercise discretion and confidentiality pertaining to the work environment. Ability to prioritize and organize workload and be able to produce high-quality results with meticulous attention to detail. Ability to remain focused and flexible while shifting/changing priorities, heavy workload and tight deadlines. Ability to acquire an understanding of organization and department policies and practices. Ability to obtain and maintain a criminal record/fingerprint clearance from the Department of Justice and Federal Bureau of Investigation per Easterseals of Southern California and/or program requirements. Ability to travel locally; maintain driving record in compliance with Transportation Safety Standards; maintain auto insurance and vehicle registration. Carrying/Lifting: Occasional Standing: Occasional Sitting: Occasional Walking: Occasional Repetitive Motion/Activity: Frequent speaking, listening to clients, staff, andother professionals. Visual Acuity: Paying close visual attentionwhile working on a tablet/computer/laptop. Travel: Up to 10% Environmental Exposure: Exposure to unpleasant or hazardous workingconditions (noise, heat, dust, bodily fluids, etc.) less than 5% of work time.

Sponsorships Administrative Internship Employment: Part-Time, Hourly, Non-Exempt Travel: 35 - 40% Turning Point USA is a 501(c)(3) grassroots nonprofit organization dedicated to educating students about the importance of fiscal responsibility, free markets, and limited government. With a presence on over 3,000 college campuses in all fifty states, Turning Point USA is one of the largest youth organizations in the country. Our primary focus is to identify, educate, train, and empower student activists to stand up for their values on all high school and college campuses. To learn more about the organization, founder Charlie Kirk, and its vision for a freer America, visit its website . ABOUT THE POSITION: Turning Point USA is seeking a bold and passionate intern to assist the Sponsorships team with the growth and cultivation of external corporate and nonprofit relationships. This will include: large-scale digital media projects, influencer relationships, and event marketing deliverables. The Sponsorships Administrative Intern will assist the Sponsorships team to drive sales through consultative sales efforts, generate prospective leads, and steward existing relationships with current corporate partners. The Sponsorships Administrative Intern is required to attend multiple events in June and July, and will assist in the execution of all sponsor-related projects and activities. The responsibilities of this role will be both administrative and front-facing; The ideal candidate must demonstrate maturity, confidence, and professionalism at all times. KEY QUALIFICATIONS: Impeccable organizational skills (you need to LOVE organizing); Ability to communicate effectively with high-level individuals; Knowledge of Google Drive (Google Docs, Sheets, ect.); Must be a “Team Player” who thrives in an fast-paced environment ; Ability to multi-task and manage a wide range of responsibilities; Passion for conservative ideals and principles; Positive and goal-oriented mindset with a strong work ethic and initiative; Self-starter and self-motivated; Our ideal applicant is punctual, very responsive, and great at time management; Able to lift up to 40lbs (Conference and Event Set up needs) and demonstrates the physical ability to sit and stand for extended periods of time; Valid driver's license and the ability to travel to locations as needed. "WOW!” SKILLS: Event planning experience; Data research and analysis; Previous involvement with Turning Point USA or another conservative non-profit; Attended a previous TPUSA event. All applicants will be subject to a background check and would be required to sign an NDA as a condition of employment. All internships are located at TPUSA Headquarters in Phoenix, AZ. This is not a remote position. Interns are responsible for their accommodations for the entirety of the internship as well as having a reliable mode of transportation, and proof of insurance when applicable.

Job DescriptionBenefits: Company parties Free food & snacks Health insurance Opportunity for advancement Paid time off Training & development Be the Heartbeat of Our Center Are you someone who thrives on organization, loves helping others, and naturally creates a welcoming environment? At A to Z Building Blocks, our Front Desk Administrative Assistant is the heartbeat of our center the friendly face, calming voice, and steady support that keeps everything running smoothly. This is a full-time, front-desk position supporting the Director and Administrative Team while serving as the first point of contact for families, staff, and visitors. What Youll Do Each day brings variety, but your core responsibilities will include: Answering phones professionally using our designated phone script Greeting families, staff, and visitors warmly and confidently Responding to email, phone, and in-person inquiries in a timely and courteous way Supporting the Director and stepping in during their absence when needed Scheduling appointments, managing calendars, and coordinating meetings Preparing professional emails, memos, reports, and correspondence Writing and editing documents, letters, and instructional materials Organizing and maintaining both digital and paper filing systems Navigating child care and industry-specific software (training provided) Managing multiple projects while meeting deadlines Attending trainings and workshops to support ongoing growth Handling confidential and sensitive information with discretion Supporting opening and closing procedures when assigned What Were Looking For This role requires reliability, strong communication skills, and a genuine passion for supporting children, families, and staff. To be successful, candidates must: Be at least 21 years old Hold a valid drivers license with a clean driving record Be willing to be trained to drive a 14-passenger bus if needed Be able to pass a background check, fingerprinting, and random drug testing Be dependable, punctual, and highly organized Have strong writing skills, including spelling, grammar, and sentence structure Be comfortable working independently and as part of a team Be able to manage confidential and time-sensitive information Be available to work a flexible schedule, including opening or closing shifts Commit to ongoing professional development and required trainings Physical Requirements Ability to lift and carry up to 50 lbs Ability to sit for extended periods at a computer Ability to walk, stand, sit, and move throughout the center Ability to sit on the floor and get up quickly if needed Ability to see, hear, and communicate clearly Why Youll Love Working With Us At A to Z Building Blocks, were more than a child care center were a community. We believe in teamwork, growth, and creating a supportive environment where everyone feels valued. When you join our administrative team, youre stepping into a role where your work truly matters and your contributions help build strong foundations for children and families every day. If youre organized, dependable, and ready to be the welcoming face of a growing child care community, wed love to hear from you.

Job DescriptionSalary: 16.25 Be the Heartbeat of Our Center Are you someone who thrives on organization, loves helping others, and naturally creates a welcoming environment? At A to Z Building Blocks, our Front Desk Administrative Assistant is the heartbeat of our center the friendly face, calming voice, and steady support that keeps everything running smoothly. This is a full-time, front-desk position supporting the Director and Administrative Team while serving as the first point of contact for families, staff, and visitors. What Youll Do Each day brings variety, but your core responsibilities will include: Answering phones professionally using our designated phone script Greeting families, staff, and visitors warmly and confidently Responding to email, phone, and in-person inquiries in a timely and courteous way Supporting the Director and stepping in during their absence when needed Scheduling appointments, managing calendars, and coordinating meetings Preparing professional emails, memos, reports, and correspondence Writing and editing documents, letters, and instructional materials Organizing and maintaining both digital and paper filing systems Navigating child care and industry-specific software (training provided) Managing multiple projects while meeting deadlines Attending trainings and workshops to support ongoing growth Handling confidential and sensitive information with discretion Supporting opening and closing procedures when assigned What Were Looking For This role requires reliability, strong communication skills, and a genuine passion for supporting children, families, and staff. To be successful, candidates must: Be at least 21 years old Hold a valid drivers license with a clean driving record Be willing to be trained to drive a 14-passenger bus if needed Be able to pass a background check, fingerprinting, and random drug testing Be dependable, punctual, and highly organized Have strong writing skills, including spelling, grammar, and sentence structure Be comfortable working independently and as part of a team Be able to manage confidential and time-sensitive information Be available to work a flexible schedule, including opening or closing shifts Commit to ongoing professional development and required trainings Physical Requirements Ability to lift and carry up to 50 lbs Ability to sit for extended periods at a computer Ability to walk, stand, sit, and move throughout the center Ability to sit on the floor and get up quickly if needed Ability to see, hear, and communicate clearly Why Youll Love Working With Us At A to Z Building Blocks, were more than a child care center were a community. We believe in teamwork, growth, and creating a supportive environment where everyone feels valued. When you join our administrative team, youre stepping into a role where your work truly matters and your contributions help build strong foundations for children and families every day. If youre organized, dependable, and ready to be the welcoming face of a growing child care community, wed love to hear from you.

Iraq and Afghanistan Veterans of America (IAVA) is the nation's first and largest organization dedicated to serving the 2.5 million veterans of the wars in Iraq and Afghanistan, from their first day home to the rest of their lives. IAVA strives to build an empowered generation of veterans through programs in four key impact areas: Health, Education, Employment and Community. Health - IAVA makes it a priority to ensure that both mental and physical health needs are being effectively addressed in our community, and has provided support to over 20,000 returning veterans nationwide. Education - With nearly a million new veterans headed back to school under the New GI Bill, IAVA has provided over 500,000 with the tools and support needed to make informed decisions about their education. Employment - No veteran should come home from Iraq or Afghanistan to an unemployment check. To fight shockingly high joblessness rates, IAVA's Combat to Career initiative helped over 270,000 veterans in their transition to civilian careers in 2011. Community - Less than 1% of the country served in Iraq and Afghanistan - a stark contrast to the 12% that served during WWII. Building community, both online and on the ground, is a critical factor in fulfilling IAVA's mission, which means bridging geographical divides to create a united, supported and proud movement of new veterans Job Description IAVA is looking for a smart, eager and technically gifted person to join our Information Systems team in helping us manage our data and online systems. The Salesforce Administration Intern will work directly with the Salesforce Architect to support IAVA's innovative and growing Salesforce Constituent Relationship Management. The Salesforce Administration Intern will report to the Salesforce Architect. The Salesforce Administration Intern will: Support the ongoing development and data integrity of IAVA's constituent database (based in Salesforce.com). Assist in the creation and enforcement of organization-wide protocols for proper use of the database. Work with staff in all departments to find and implement database solutions to business challenges. Training staff and volunteers on proper use of our technology systems. Ensuring data cleanliness and security. Integrating Salesforce with third party systems, such as Conga Composer, Geopointe. Some coding, to create web forms, build webpage templates, etc. Working closely with content creators and online organizers to build amazing, innovative online experiences for our members. Qualifications The Salesforce Administration intern should possess: Experience with databases, Salesforce experience a major plus Organized, analytical, methodical A service orientation -- patient, helpful, and ready to teach other staff how to use our tech tools most effectively. Passionate about finding technical solutions to organizational challenges. Obsessed with accuracy. A desire to innovate. Excellent verbal and written communications skills. Ability to prioritize and juggle many requests, sometimes under pressure. Experience with any of the following a plus: FormAssembly, Predictive Response, Conga Composer, Data Loader, DemandTools, Camtasia Interest in emerging IT and online organizing trends. Experience with Content Management Systems (we use Drupal, primarily). Web development experience a plus, though not absolute necessity. Strong desire to serve our returning men and women in uniform. Additional Information To Apply: Please send a resume, cover letter, salary history and three professional references to [email protected], with “Salesforce Coordinator” in the subject line. Include a cover letter that concisely explains how your campaign experience could be applied to IAVA. Applications without a cover letter will not be considered. No phone calls, please. IAVA is an equal opportunity employer. VETERANS OF THE IRAQ AND AFGHANISTAN CONFLICTS ARE HIGHLY ENCOURAGED TO APPLY.

Department Activity Team Employment Type Fixed Term Contract Location Global Workplace type Onsite Key Responsibilities Skills, Knowledge & Expertise Job Benefits About Princess Cruises At Princess Cruises, we believe in creating a welcoming, inclusive, and supportive work environment for our diverse, multicultural teams, both at sea and on shore. We offer unique career opportunities that combine professional growth, adventure, and the chance to make a lasting impact on people's lives through travel. Whether you're looking to advance your hospitality career, explore the world, or work in a dynamic, high-performing environment, Princess Cruises offers: Opportunities to travel and experience new cultures. Comprehensive training and development programs. A strong focus on teamwork and personal growth. Competitive compensation and benefits. A chance to be part of a world-class brand known for excellence. Get to know us by exploring our career site. You'll learn about our history, hear first-hand what our employees love about working for Princess Cruises, and discover the passion we have for giving our guests lifetime memories. Princess Cruises is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to the applicant's age, color, race, religion, national origin, sex (including pregnancy and pregnancy related conditions), sexual orientation, gender identity or expression, disability, genetic information, or military or protected veteran status or any other characteristic protected under applicable laws. Scam Alert Protect Yourself from Recruitment Scams. Your safety and trust are important to us. Thank you for helping us maintain a secure and transparent hiring process. Documents

Job DescriptionDescriptionBy applying to this position, your application will be submitted to Princess Cruises' internal Talent Acquisition team and will be reviewed by a professional recruiter who will contact you soon if your qualifications meet our requirements for this position. As the world's leading cruise line, our guests have high expectations of us, and we have high expectations of our team members. We appreciate your patience as we carefully review each candidate. Set a course for adventure with Princess Cruises! The employer of choice in the cruise industry, our fleet of Love Boats offer exceptional facilities and extensive professional development and recreational programs for our valued teammates who hail from more than 60 countries around the globe. An iconic brand beloved by millions, we love people who love what they do and work together to help our guests create a lifetime of wonderful memories while providing friendly, attentive and authentic service like only Princess can. As a member of the Princess Family, you'll enjoy a truly adventurous career with excellent incentives, unlimited opportunities for growth, and ports of call that will leave you breathless. Key Responsibilities The Activity Staff is responsible for creating lasting memories by consistently delivering a guest-centric product experience that aligns with brand standards and health and sanitization protocols. They create positive connections, emcee key activity and entertainment programming, and support a guest and teammate-centric culture that increases Net Promoter, profitability, Service Excellence, and drives a safe and healthy environment in accordance with HESS protocols. As a natural performer, they create, host, train, promote, emcee, and assist all activities and events, creating an engaging and entertaining experience for guests. They embrace MedallionClass products, services, and applications to identify guests and deliver exceptional, personalized service. They are accountable for consistent product delivery and apply the Service Excellence philosophy. They collaborate with onboard teammates to provide reliable information and updates to deliver an outstanding guest experience. They provide a positive first impression to guests through a warm, welcoming greeting, maintain the company's standard, and comply with fleet safety regulations in accordance with HESS protocols. They own their experience area and support the development, implementation, and execution of initiatives in alignment with the Entertainment leadership team. They anticipate and take ownership of guest needs and requests, demonstrate responsibility, authority, and accountability in all performance areas, and actively learn and answer questions on product, policy, demographic, itinerary, and port information. They arrive at events at least 15 minutes early to ensure efficient setup and engage with guests, and prioritize performance standards set out by the Cruise Staff Tier Program. They responsibly use consumable items and maintain assigned equipment clean and in good condition. Skills, Knowledge & Expertise Candidates for the role of Activity Staff must demonstrate an understanding of the fundamental principles of guest experience and hospitality operations. They must also exhibit a commitment to providing exemplary guest service and a willingness to support others in the delivery of the same. Those who are successful in their candidacy must demonstrate a comprehensive knowledge and enthusiasm for the implementation of an engaging and high-quality activity program, with a commitment to providing experiences for individuals of all ages and abilities. Furthermore, they must exhibit a clear understanding of the importance of offering a diverse range of activities that cater to the varying interests and abilities of participants. The candidate must possess a stage style that is confident yet charming, charismatic and energetic. The delivery must be controlled, natural and easy to watch, yet engaging, humorous and endearing. A comprehensive curriculum vitae is essential. It is important to provide a concise and easily readable overview of one's professional experience. However, if we may offer a suggestion, it is often preferable to present a minimalist approach. Additionally, a brief video presentation showcasing the candidate's personality, communication abilities, and public speaking skills is required. While it is not necessary to have a professional video, it is essential that it accurately represents the candidate's genuine appearance. Please refer to the attached Video Submission Instructions. Job BenefitsEmbark on a career adventure like no other! As part of the Princess Cruises team, you'll enjoy: A competitive salary package. Your comfortable double cabin - your space to relax and recharge. Company-paid travel to and from the ship, so you can focus on the journey ahead. Access to exclusive areas and benefits onboard (depending on the rank and occupational group). A vibrant recreation and welfare program designed to support your well-being and work-life balance. Access to exceptional learning and development opportunities to grow your skills and advance your career. The chance to travel the world, exploring exciting destinations while doing what you love. A welcoming, inclusive, and dynamic work environment where your contributions are valued. Join us and become part of a global team that's passionate about delivering unforgettable experiences-both for our guests and for one another.

Department Activity Team Employment Type Fixed Term Contract Location Global Workplace type Onsite Key Responsibilities Skills, Knowledge & Expertise Job Benefits About Princess Cruises At Princess Cruises, we believe in creating a welcoming, inclusive, and supportive work environment for our diverse, multicultural teams, both at sea and on shore. We offer unique career opportunities that combine professional growth, adventure, and the chance to make a lasting impact on people's lives through travel. Whether you're looking to advance your hospitality career, explore the world, or work in a dynamic, high-performing environment, Princess Cruises offers: Opportunities to travel and experience new cultures. Comprehensive training and development programs. A strong focus on teamwork and personal growth. Competitive compensation and benefits. A chance to be part of a world-class brand known for excellence. Get to know us by exploring our career site. You'll learn about our history, hear first-hand what our employees love about working for Princess Cruises, and discover the passion we have for giving our guests lifetime memories. Princess Cruises is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to the applicant's age, color, race, religion, national origin, sex (including pregnancy and pregnancy related conditions), sexual orientation, gender identity or expression, disability, genetic information, or military or protected veteran status or any other characteristic protected under applicable laws. Scam Alert Protect Yourself from Recruitment Scams. Your safety and trust are important to us. Thank you for helping us maintain a secure and transparent hiring process.

Job DescriptionDescriptionBy applying to this position, your application will be submitted to Princess Cruises' internal Talent Acquisition team and will be reviewed by a professional recruiter who will contact you soon if your qualifications meet our requirements for this position. As the world's leading cruise line, our guests have high expectations of us, and we have high expectations of our team members. We appreciate your patience as we carefully review each candidate. Set a course for adventure with Princess Cruises! The employer of choice in the cruise industry, our fleet of Love Boats offer exceptional facilities and extensive professional development and recreational programs for our valued teammates who hail from more than 60 countries around the globe. An iconic brand beloved by millions, we love people who love what they do and work together to help our guests create a lifetime of wonderful memories while providing friendly, attentive and authentic service like only Princess can. As a member of the Princess Family, you'll enjoy a truly adventurous career with excellent incentives, unlimited opportunities for growth, and ports of call that will leave you breathless. Key Responsibilities The Activity Staff is responsible for creating lasting memories by consistently delivering a guest-centric product experience that aligns with brand standards and health and sanitization protocols. They create positive connections, emcee key activity and entertainment programming, and support a guest and teammate-centric culture that increases Net Promoter, profitability, Service Excellence, and drives a safe and healthy environment in accordance with HESS protocols. As a natural performer, they create, host, train, promote, emcee, and assist all activities and events, creating an engaging and entertaining experience for guests. They embrace MedallionClass products, services, and applications to identify guests and deliver exceptional, personalized service. They are accountable for consistent product delivery and apply the Service Excellence philosophy. They collaborate with onboard teammates to provide reliable information and updates to deliver an outstanding guest experience. They provide a positive first impression to guests through a warm, welcoming greeting, maintain the company's standard, and comply with fleet safety regulations in accordance with HESS protocols. They own their experience area and support the development, implementation, and execution of initiatives in alignment with the Entertainment leadership team. They anticipate and take ownership of guest needs and requests, demonstrate responsibility, authority, and accountability in all performance areas, and actively learn and answer questions on product, policy, demographic, itinerary, and port information. They arrive at events at least 15 minutes early to ensure efficient setup and engage with guests, and prioritize performance standards set out by the Cruise Staff Tier Program. They responsibly use consumable items and maintain assigned equipment clean and in good condition. Skills, Knowledge & Expertise Candidates for the role of Activity Staff must demonstrate an understanding of the fundamental principles of guest experience and hospitality operations. They must also exhibit a commitment to providing exemplary guest service and a willingness to support others in the delivery of the same. Those who are successful in their candidacy must demonstrate a comprehensive knowledge and enthusiasm for the implementation of an engaging and high-quality activity program, with a commitment to providing experiences for individuals of all ages and abilities. Furthermore, they must exhibit a clear understanding of the importance of offering a diverse range of activities that cater to the varying interests and abilities of participants. The candidate must possess a stage style that is confident yet charming, charismatic and energetic. The delivery must be controlled, natural and easy to watch, yet engaging, humorous and endearing. A comprehensive curriculum vitae is essential. It is important to provide a concise and easily readable overview of one's professional experience. However, if we may offer a suggestion, it is often preferable to present a minimalist approach. Additionally, a brief video presentation showcasing the candidate's personality, communication abilities, and public speaking skills is required. While it is not necessary to have a professional video, it is essential that it accurately represents the candidate's genuine appearance. Please refer to the attached Video Submission Instructions. This Job Opportunities is available for Japanese speaking candidates only. Job BenefitsEmbark on a career adventure like no other! As part of the Princess Cruises team, you'll enjoy: A competitive salary package. Your comfortable double cabin - your space to relax and recharge. Company-paid travel to and from the ship, so you can focus on the journey ahead. Access to exclusive areas and benefits onboard (depending on the rank and occupational group). A vibrant recreation and welfare program designed to support your well-being and work-life balance. Access to exceptional learning and development opportunities to grow your skills and advance your career. The chance to travel the world, exploring exciting destinations while doing what you love. A welcoming, inclusive, and dynamic work environment where your contributions are valued. Join us and become part of a global team that's passionate about delivering unforgettable experiences-both for our guests and for one another.

Editorial Assistant - In office-5 days per week The Editorial Assistant provides administrative and editorial support for the communication team and coordination with other departments, as needed, with a focus on AFA publications and brochures. Responsibilities and Duties: Maintaining and coordinating mailing and subscription lists, digital files, art assets and documents. Securing estimates from outside vendors, processing purchase orders and invoices, working with the Finance Department. Sourcing images; collaborating with graphic designer. Proofreading and copy editing for clarity, form and style. Coordinating the ordering and/or distribution of brochures for departments. Conducting research to support editorial, including fact-checking, if needed. Screening calls for the department. Securing ads, images and logos and filing them appropriately. Qualifications: Required: Bachelor's degree in English, Communications, Journalism or equivalent combination of experience with 1-2 years experience. Microsoft 365 proficiency (Word, Excel, PowerPoint, Outlook); experience with graphic arts, e.g., Canva, Adobe Creative Suite (i.e., photoshop, Indesign, illustrator) a plus. Strong organizational skills, ability to manage multiple projects simultaneously, and meet Excellent written and verbal communication Strong attention to detail and Proficiency in grammar and style Ability to build relationships internally and externally and manage Administrative experience in an office environment a plus.

Editorial Assistant - In office-5 days per week The Editorial Assistant provides administrative and editorial support for the communication team and coordination with other departments, as needed, with a focus on AFA publications and brochures. Responsibilities and Duties: Maintaining and coordinating mailing and subscription lists, digital files, art assets and documents. Securing estimates from outside vendors, processing purchase orders and invoices, working with the Finance Department. Sourcing images; collaborating with graphic designer. Proofreading and copy editing for clarity, form and style. Coordinating the ordering and/or distribution of brochures for departments. Conducting research to support editorial, including fact-checking, if needed. Screening calls for the department. Securing ads, images and logos and filing them appropriately. Qualifications: Required: Bachelors degree in English, Communications, Journalism or equivalent combination of experience with 1-2 years experience. Microsoft 365 proficiency (Word, Excel, PowerPoint, Outlook); experience with graphic arts, e.g., Canva, Adobe Creative Suite (i.e., photoshop, Indesign, illustrator) a plus. Strong organizational skills, ability to manage multiple projects simultaneously, and meet Excellent written and verbal communication Strong attention to detail and Proficiency in grammar and style Ability to build relationships internally and externally and manage Administrative experience in an office environment a plus.

General Statement: The Fleet Science Center is seeking an experienced and knowledgeable Payroll Administrator / Accounting Assistant to join our team. The Payroll Administrator / Accounting Assistant supports the Fleet Science Center mission and visitor experience philosophy by overseeing payroll and assisting with the full-cycle accounting process. This is a mid-level position in a fast-paced, dynamic non-profit organization which relies on retail, grant, and donation-based funding, as well as group and event sales. The Accounting Department is a small team that is generally cross trained in all functions of the company's accounting processes. Compensation for this position includes our generous benefit package - 100% employer paid medical, dental, vision, and life insurance, paid time off, and 401k retirement plan. Working for the Fleet also comes with great perks including free access to other Balboa Park museums and the San Diego Zoo, free Fleet Science Center passes to share with friends and family, discounts at the Fleet's Science Store and Craveology Cafe, and other discounts at vendors around Balboa Park! Come join our team! Reports to: Chief Financial Officer Primary Duties and Responsibilities: Process employee expense reimbursements. Provide support with accounts payable and accounts receivable procedures. Process all uploads from Galaxy - (POS) platform to fund Accounting System. Reconcile monthly inventory and prepare the necessary journal entries. Enter bank items and process all monthly bank reconciliations. Prepare and file monthly and quarterly sales tax payments and filings. Participate in monthly financial meetings with departments Assist with annual audit and tax schedules Process payroll for an average of 125 employees, including ensuring proper labor allocations across multiple departments, projects, and grants. Identify errors, omissions, and/or discrepancies on timecards; contact employee or supervisor as needed Generate reports and reconcile various payroll, accrual, tax, and benefit-related accounts each pay period, as well as on a monthly, quarterly, and annual basis Assist staff with questions regarding timecards and paychecks, as appropriate Assist supervisors with wage and hour reporting Process manual checks as required Oversee the monthly credit card reconciliation process for a large number of company cards, including confirming all receipts are received. Assist Accounting Department with other duties or projects as assigned Work closely with Human Resources Department to ensure compliance with all payroll and wage and hour laws and regulations. Tools and equipment used to perform this position: Computer, Microsoft Office Suite, Accounting Software e.g. Abila MIP, telephone, printer, office supplies. Supervision, direction, or guidance provided for this position: Performs routine duties without direct supervision. Supervision needed to assign priorities. Physical Requirements of this Position: Sedentary Work: Position involves sitting most of the time. Standing and walking are required occasionally. Position requires ability to exert minimal force of up to 10 pounds occasionally and minimal force to carry, lift, push, and otherwise move objects frequently. Qualifications Experience, Education, and Skills Required: A minimum of 3-5 years' experience processing complex payrolls, including experience working closely with payroll vendors. (Paycom experience strongly preferred.) Knowledge of accounting principles including Generally Accepted Accounting Principles (GAAP). Knowledge of federal and California payroll and wage and hour regulations including FLSA, overtime and meal break requirements, final pay requirements, etc. Discretion to maintain high-level of security and confidentiality of personnel, vendor, and Fleet data. High level of accuracy and attention to detail, including being the ability to connect finer details with the bigger picture. Ability to work autonomously with minimal oversight. Organizational skills and adaptability, able to remain organized and focused on deadlines in a dynamic work environment. Proactive in identifying errors or problems, and able to bring forward suggestions for corrections/solutions Good verbal and written communication skills. Experience working with employees in a variety of levels with varying degrees of financial understanding. High computer proficiency, particularly in being able to generate/modify reports in payroll software, accounting software, and Excel / Office. Previous nonprofit experience strongly preferred Cover letter encouraged, but not required.

Short-Term Championship Administration Intern The Riviera Country Club | Pacific Palisades, CA April 2026 - June 2026 (3 months) About this role: The USGA short-term internship program offers you the ability to unlock your potential in operations management while working with a diverse group of curious and passionate trailblazers who are the future of the USGA. Whether just getting started in operations management or continuing your education, this position allows individuals to unlock their potential by contributing to the success of the U.S. Women's Open Championship in a meaningful manner. To thrive in this position, be ready to bring your passion for golf, sports management, and hospitality to new heights while also learning to support sustainable golf course management practices. As a mid-term intern, you will gain professional development, career preparation tools, leadership experience, and a vast network with other professionals, all while having a lot of fun! This is a paid internship; candidates are eligible for overtime pay (time and a half) for any hours over 40 a week. What you'll do: The Championship Administration Intern will assist the Championship Manager and Championship Coordinator in supporting the championship team with administrative duties and the volunteer program. Intern(s) will have responsibilities during preparation and setup, the week of the championship, and the post-championship breakdown. Working at the U.S. Women's Open, you will experience a fast-paced work environment. The candidate must have the ability to work under pressure and handle multiple tasks at one time. Each day brings new challenges, and the intern must have top-notch organizational and communication skills. The ability to handle physical tasks such as lifting boxes and manual labor, spending extensive time in the sun/exterior environments, should be expected. The weeks leading up to the Championship will require at least (40) 40-hour work week, and as the Championship grows closer, lengthen to 80+ hours and will include weekends. Administrative Tasks: Assist in managing pre-championship staff meals, staff communications, and courtesy car distribution Assist in managing staff accommodation, room block changes, and arrival and departure tracking Staff arrival preparations, such as office space prep and arrival packet creation Future Site guest communication, arrival preparation, and reception preparation Answering phones, preparing mailings, opening incoming mail, and UPS shipping/receiving Keeping the Championship Office neat, clean, and organized. Volunteer Program: Assisting with volunteer training, including organizing training session materials and credential packets, and the distribution of volunteer credentials along with other important information. Managing the concerns, questions, and requests of volunteers before and during the championship. Assisting Committee Chairs with their responsibilities, including volunteer scheduling, site visits, and managing volunteer committees. Setting up, organizing, and tearing down volunteer areas on championship grounds. Marketing and Community Relations: Attend trophy tour events in the local market. Deliver promotional materials to local community groups. Engage with local partners in promoting the championship to their various stakeholders. Where you'll be: This role will be based out of Pacific Palisades, CA, at The Riviera Country Club Pay: $19.12/hr + Overtime What you bring: Ability to work long and strenuous hours (40 - 60+ hour work weeks) Effective communication with a wide variety of individuals involved in a national championship Resourceful, presentable, courteous, friendly, and organized Good follow-up skills and ability to handle issues quickly and calmly Ability to work independently and support the team Proficiency with Microsoft Office software - above average knowledge of Excel, Word, Outlook, PowerPoint, and Publisher Ability to prepare presentations to include PowerPoint and printed material Demonstrated ability to follow and execute detailed plans - able to anticipate and analyze problems and provide logical solutions Ability to work well under pressure This job description is not intended to be all-inclusive. Intern may perform other duties as assigned.

About this role: The Volunteer Administration Intern will assist with the Volunteer Program and administrative duties of the 2026 U.S. Women's Open Championship, including advance preparation/set-up, championship week responsibilities, and post-championship breakdown. The Championship Office is a fast-paced working environment. Intern must have the ability to work under pressure and handle many tasks at one time. Each day brings new challenges, and the intern must have top-notch organizational and communication skills. Daily, the intern will find themselves working in a typical office environment, but significant work will be done in exterior environments as well. The ability to handle physical tasks such as lifting boxes and manual labor may be required at times. In the weeks leading up to the championship, the intern will work at least (40) hour work weeks; however, as we grow closer to the championship, work weeks will lengthen to (60+) hours and will include weekends and holidays. What you'll do: Assisting with volunteer training, including organizing training session materials and credential packets, volunteer handbooks, and the distribution of volunteer credentials, along with other important information Managing the concerns, questions, and requests of volunteers before and during the championship Assisting Committee Chairs with their responsibilities, including volunteer scheduling, site visits, and managing volunteer committees Setting up, organizing, and tearing down volunteer areas on championship grounds. Answering phones, preparing mailings, opening incoming mail, and UPS shipping/receiving. Keeping the Championship Office neat, clean, and organized. Assisting with the creation of various correspondences, including emails and the Volunteer Newsletter Organizing the exchange and distribution of volunteer apparel Creation of volunteer credentials, as well as organizing and preparing for credential distribution Planning and carrying out volunteer incentives such as daily surprise and delights Assist with grassroots marketing efforts for the championship which could include speaking engagements, representing the championship at local events and member engagement events. This job description is not intended to be all-inclusive. Intern may perform other duties as assigned. Where you'll be: This role will begin at our Pinehurst, NC, campus and will relocate to Los Angeles, CA, closer to the championship. A housing stipend will be provided, as well as assistance with relocation expenses. Internship Pay: $17.00/hr + overtime (Pinehurst, NC) $19.46/hr + overtime (Los Angeles, CA) What you bring: Ability to work long and strenuous hours (40 - 60+ hour work weeks) Effective communication with a wide variety of individuals involved in a national championship Resourceful, presentable, courteous, friendly and organized Good follow-up skills and ability to handle issues quickly and calmly Ability to work independently and support the team Proficiency with Microsoft Office software - above average knowledge of Excel, Word, Outlook, PowerPoint and Publisher Ability to prepare presentations to include PowerPoint and printed material Demonstrated ability to follow and execute detailed plans - able to anticipate and analyze problems and provide logical solutions Ability to work well under pressure