How to hire a payment processor

How to hire a payment processor, step by step

Here's a step-by-step payment processor hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a payment processor job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new payment processor
• Step 8: Go through the hiring process checklist

What does a payment processor do?

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1. Identify your hiring needs

   First, determine the employments status of the payment processor you need to hire. Certain payment processor roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a payment processor to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a payment processor that fits the bill.

   This list shows salaries for various types of payment processors.

   Type of Payment Processor	Description	Hourly rate
   Payment Processor	Bookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.	$12-20
   Accountable Clerk	The duties of an accountable clerk vary in one's industry of employment. Typically, their responsibilities revolve around overseeing the financial aspects of a company, including revenue and budget... Show more	$13-23
   Accounting Clerk	Accounting clerks are employees assigned to manage administrative and clerical tasks in the accounting department. Accounting clerks handle office accounting records and ensure that files are properly labeled and stored... Show more	$13-24

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Patients
   • Data Entry
   • ACH
   • Phone Calls
   • Credit Card Payments
   • Patient Payments
   • Patient Accounts
   • EOB
   • Lockbox
   • Process Payments
   • Securities
   • PowerPoint
   • Insurance Payments

   Check all skills

   Responsibilities:

   • Manage and review all incoming discounts and electronic contractual adjustments for accuracy per the negotiated Medicaid and Medicare contracts ;.
   • Maintain daily transactions for customer payments and various bank accounts using Quickbooks to track transactions.
   • Prepare and print all reports for EDI processing.
   • Maintain client customer confidentiality and HIPAA regulations with all data handling and transfers.
   • Uphold and reinforce compliance with hospital policies and federal regulations such as HIPAA.
   • Investigate and take corrective action regarding invoices reject by system or through EDI.

   More payment processor duties

3. Make a budget

   Including a salary range in the payment processor job description is a good way to get more applicants. A payment processor salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a payment processor in Utah may be lower than in Alaska, and an entry-level engineer typically earns less than a senior-level payment processor. Additionally, a payment processor with lots of experience in the field may command a higher salary as a result.

   Average payment processor salary

   $16.36hourly

   $34,030 yearly

   ---

   Entry-level payment processor salary

   $27,000 yearly salary

   Updated January 20, 2026

   Average payment processor salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$41,031	$20
   2	Washington	$40,443	$19
   3	New Jersey	$39,590	$19
   4	Colorado	$36,775	$18
   5	New York	$36,188	$17
   6	Minnesota	$35,462	$17
   7	Delaware	$35,218	$17
   8	Texas	$34,414	$17
   9	Tennessee	$34,353	$17
   10	Arizona	$33,797	$16
   11	Virginia	$33,499	$16
   12	Pennsylvania	$33,235	$16
   13	Kentucky	$32,964	$16
   14	Ohio	$32,427	$16
   15	Maryland	$31,925	$15
   16	Wisconsin	$31,240	$15
   17	Georgia	$31,186	$15
   18	Indiana	$30,841	$15
   19	Iowa	$30,645	$15
   20	Oklahoma	$30,603	$15

   Average payment processor salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	University of California-Berkeley	$48,484	$23.31
   2	Google	$47,947	$23.05	6
   3	NuVasive	$43,451	$20.89	2
   4	Santander Bank	$43,257	$20.80	1
   5	Zynex Medical	$42,580	$20.47
   6	Pinnacol Assurance	$42,564	$20.46
   7	BioCryst Pharmaceuticals	$42,361	$20.37
   8	JPMorgan Chase & Co.	$42,346	$20.36	13
   9	UMass Memorial Health	$41,760	$20.08	3
   10	CSC Holdings LLC	$41,651	$20.02	1
   11	UBS	$41,136	$19.78
   12	Western Alliance Bank	$40,710	$19.57	16
   13	Kiewit	$40,643	$19.54	4
   14	Washington State University	$40,507	$19.47
   15	JBS USA	$40,412	$19.43	3
   16	BNP Paribas	$40,296	$19.37
   17	Santander Private Banking International	$40,251	$19.35	1
   18	West Fraser	$40,032	$19.25
   19	City National Bank	$40,030	$19.25	2
   20	Fay Servicing	$39,957	$19.21	1

4. Writing a payment processor job description

   A payment processor job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a payment processor job description:

   Payment processor job description example

   The compensation range is $16 - $18 an hour based on education and experience. This role also includes a comprehensive benefits package.
   
   Intercept Health is a family-owned agency, headquartered in Richmond, with additional office sites in more than 15 locations across the state. Started as a single group home provider in 1996, Intercept's primary goal at that time was to "redefine the group home experience." As the needs of families and communities changed, Intercept responded with the development of the LifeBridge Continuum of Care. Now in our 26th year, Intercept Health continues to evolve through collaboration with community partners to create innovative services. Today, Intercept's 650 colleagues offer more than thirty services to meet the unique needs of youth and their families throughout Virginia. Our team members exhibit our
   VALUES - STOP & ASK :
   Service Excellence - "WOW" clients, customers, and coworkers. Team Loyalty - help others succeed. Ownership - "see it, own it, solve it, do it." Passion - inspire with positive energy and effort.
   
   Authenticity - be genuine and trustworthy. Solution Focused - overcome challenges with creativity. Kindness - smile, encourage, and respect everyone.
   
   Intercept Health is now hiring for a Full Time Payment Posting Specialist. Intercept's Payment Posting Specialist provides support to the billing team in all aspects of billing and collections for mental health services provided by the company.
   
   Education and/or Experience:
   
   At minimum 3-5 years of medical billing. Strong preference given to individuals with proven history of payment posting, familiarity with relevant computer applications, including intermediate Excel experience, payer portals, ERA's, 835 files, 270/271 files.
   
   Responsibilities:
   Responsible for timely date of entry of insurance and patient payments received. Handle payment posting across multiple business units, and in different EHR systems. Posting of electronic and manual remittance advices. Making contractual, patient, and other adjustments to accounts from correspondence. Maintains accurate billing records, and documenting revenue from patient payments and insurance reimbursements. Ability to recognize trends with payments and denials and report discrepancies to management. Maintains a basic knowledge of Billing and Accounts Receivables in order to identify issues within the RCM Department and report discrepancies to management. Ability to answer patient calls pertaining to accounts balances and provide itemized breakdowns of the balances. Accurately send out patient statements monthly and post payments from money received. Forward patient account balances, that are over 90 days old, to collections and follow-up with collection company on payments and resolutions.
   Intercept offers a competitive benefits package for all full-time employees to include: Comprehensive Health Insurance options * Dental & Vision Insurance * Health and Child Care Flexible Spending Accounts * Comprehensive Employee Assistant Plan * Employer Group Life Insurance, optional buy-up insurances * Voluntary Long Term & Short Term Disability * 401(k) Retirement Plan * Paid Time Off * 7 observed holidays* Mileage Reimbursement * Partial cellphone reimbursement * Discounts at Verizon Wireless * Wellness Initiatives and teambuilding activities * Opportunities for professional advancement for qualified individuals

   Copy this example

   

5. Post your job

   To find payment processors for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any payment processors they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level payment processors with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your payment processor job on Zippia to find and attract quality payment processor candidates.
   • Use niche websites such as efinancialcareers, financialjobsweb.com, careerbank, financial job bank.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with payment processor candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new payment processor

   Once you've found the payment processor candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new payment processor. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a payment processor?