Payroll specialist jobs in Pasadena, TX - 184 jobs

Senior Payroll Manager A large, publicly traded organization is seeking a Senior Payroll Manager to support its Shared Services payroll function in Houston. This role oversees a complex, high-volume U.S. and Canadian payroll operation and reports to the Payroll Director. Responsibilities Lead high-volume payroll operations supporting 10,000+ employees across the U.S. and Canada Manage 50+ EINs and 100+ pay groups across weekly, biweekly, and semi-monthly payroll cycles Oversee and develop a 24-person payroll team Ensure compliance with SOX, internal controls, and wage and hour regulations Partner closely with HR, Accounting, Benefits, and external vendors Support ongoing payroll system integrations (Oracle and Dayforce) Maintain accuracy, timeliness, and strong service levels in a fast-paced environment Requirements ACTIVE CPP certification - required 7+ years of payroll experience in a high-volume environment (10,000+ employees) 3+ years in a payroll leadership role Multi-state payroll experience (California required) Canadian payroll experience required Experience leading large teams through change and ambiguity Public company experience preferred

Do you take pride in getting payroll right the first time? Do you enjoy solving problems, helping employees, and keeping the numbers clean and accurate? If so, you might be the person we are looking for. Our team is searching for a skilled Payroll Analyst who is ready to own the details, keep our payroll operations running smoothly, and support employees with accuracy and professionalism. This role is hybrid and supports multiple payrolls. What You Will Do Process payroll accurately, including time and PTO calculations. Maintain and update payroll records for employees and each payroll cycle. Respond to employee questions and resolve payroll issues quickly. Produce and update payroll reports as needed. Stay current with payroll laws and regulations to ensure compliance. Work with the total rewards team to improve processes and update SOPs. Support bonus, merit, and base wage processing What You Bring Associate degree or higher in payroll or accounting preferred. CPP, CPS, or other payroll certification preferred. Three years of payroll experience with certification or five years without certification. Strong Excel skills including PivotTables and XLOOKUP A MUST PLEASE Familiarity with payroll software. ADP experience is a plus. Ability to work independently, focus, solve problems, and provide great service. The Work Environment Hybrid schedule. Monday through Wednesday in the office. Thursday and Friday are optional remote. Standard hours are 8 am to 5 pm Central with occasional longer days on Monday or Tuesday to meet payroll deadlines. No travel required. Why You Will Love It Here You will join a team that values accuracy, integrity, accountability, and collaboration. You will play a key role in ensuring employees are paid correctly and supported professionally. If you like meaningful work and continuous improvement, this is the place for you. Great benefits! 401K Paid Holidays, PTO, Floating Holidays Great career development support Annual bonus Integrated, collaborative HR team

Sr Payroll & Benefits Specialist______________________________________________ The Payroll & Benefits Analyst is responsible for the full ownership and administration of multi-state payroll and benefits for an imaging organization with approximately 800-1,000 employees across multiple locations. This exempt position ensures payroll accuracy, regulatory compliance across jurisdictions, and seamless administration of employee benefit programs. Analyze payroll data, prepare reports and identify process improvements. Must have exceptional Excel skills and be analytical minded. This role serves as the organization's subject matter expert for payroll and benefits, working within HR, and partnering closely with Finance, leadership, requiring strong detail, math, and problem-solving skills. Essential Duties & Responsibilities Multi-State Payroll Administration (Primary Responsibility) Own and manage the end-to-end, semi-monthly payroll process for 800-1,000 employees across multiple states and jurisdictions Ensure compliance with federal, state, and local wage and hour laws, including overtime, paid leave, and state-specific requirements Manage multi-state payroll tax setup, filings, reconciliations, and audits Maintain accurate state and local tax registrations, unemployment accounts, and jurisdictional reporting Review, audit, and approve payroll data including wages, bonuses, commissions, differentials, PTO, garnishments, and deductions Serve as the primary administrator and internal expert for payroll systems and vendors Ensure timely and accurate payroll tax filings, W-2s, and year-end processing across all applicable states Develop, document, and maintain payroll policies, procedures, and internal controls to support compliance and audit readiness Respond to and resolve employee payroll inquiries and discrepancies with professionalism and confidentiality Commitment to sense of urgency and responsibility as the payroll processor. Benefits Administration Administer benefit programs for a geographically distributed workforce, including medical, dental, vision, life, disability, HSA, and retirement plans Oversee the administration of the company's 401(k) plan to ensure compliance with ERISA, IRS and Department of Labor regulations Manage required nondiscrimination testing, Form 5500 filings, audits, and timely remittance of employee and employer contributions Manage benefits enrollments, qualifying life events, terminations, and annual open enrollment Ensure benefit deductions are correctly reflected in payroll across multiple states Support compliance with ACA, COBRA, ERISA, HIPAA, and applicable state benefits regulations Serve as a trusted resource for employee benefit questions and escalated concerns Compliance, Reporting & Continuous Improvement Monitor changes in multi-state payroll, tax, and benefits regulations and recommend process or policy updates Prepare payroll and benefits reports for HR, Finance, audits, and leadership Support internal and external audits related to payroll, payroll taxes, and benefits Identify opportunities to improve payroll efficiency, accuracy, and employee experience Required Qualifications Bachelor's degree in Human Resources, Accounting, Finance, Business Administration, or related field (or equivalent experience)

Title Payroll Specialist Salary $75,000-$100,000 base salary Why This Opportunity Stands Out: Join a well-established, growing company with a strong reputation for stability and long-term success People-first culture that values collaboration, integrity, and accuracy High-visibility role where payroll directly supports employees and leadership decisions Opportunity to own the payroll function and supervise a Payroll Specialist Potential for hybrid flexibility once established Leadership values continuous improvement and professional growth Strong internal partnerships with HR and Accounting-you won't work in a silo Key Responsibilities: Process accurate, on-time multi-state full-cycle payroll Ensure compliance with federal, state, and local payroll regulations Manage payroll taxes, garnishments, benefits deductions, and year-end reporting (W-2s) Reconcile payroll accounts and resolve discrepancies Supervise one Payroll Specialist and support payroll audits and reporting Qualifications: 3+ years of full-cycle, multi-state payroll experience Strong payroll compliance knowledge and Excel (intermediate) skills Detail-oriented, organized, and able to work independently in a fast-paced environment #LI-EA5 #INDEC2025

The primary focus is to process domestic and international payrolls timely and accurately. Position requires total ownership of all assigned payroll duties, collaborative day-to-day interaction with employees as well as close interactions with other members of HRIS, HR, Benefits, Accounting, Tax and Finance. Essential Functions: Assist in the preparation, processing and reconciliation of biweekly domestic payroll for over 3200 employees and Expatriates Responsible for processing unscheduled payrolls for relocation and stock as needed Responsible for reconciliation of payrolls for accurate tax reporting Ensure compliance with all applicable state and Federal wage and hour laws Perform monthly, quarterly and annual audits to maintain accurate payroll records and provide documentation for audits Assist in preparation and filing of management and regulatory reports Provide support to employees regarding all payroll matters Marginal Functions: Critically review and analyze current payroll and tax procedures to recommend changes leading to best practice operations Participate in special projects as assigned Proactively identify, document and communicate process and/or system improvements A minimum of five years' experience in multi-state Payroll CCP, CPP or ADP certifications desired Bachelor's degree in related fields desired Knowledge of ADP Systems (ADP Enterprise v6, ADP Reporting/Insight) Knowledge of laws and regulations regarding Payroll Prior HRIS experience a plus Strong analytical and problem-solving skills Excellent communication and collaboration skills Ability to work independently and on a team Excellent judgment and knowledge of best practices Organized and able to multi-task Interest and desire in system and process improvement Experience with working in a confidential environment and ability to maintain confidential data Position will be filled at a level commensurate with experience. EOG Resources is an Equal Opportunity Employer, including Veterans and Disabled.

Benefits: 401(k) Competitive salary Paid time off Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a skilled Certified Payroll Coordinator to join our team. In this role, your aim is to ensure employees are compensated accurately and promptly. Your responsibilities will include processing timesheets, updating records, overseeing payroll payments, and answering payroll-related questions. The ideal candidate is detail-oriented, organized, and familiar with payroll processes and related legislation. Responsibilities Process payroll-related documents Process certified payroll Review payroll information for accuracy and completeness Communicate with the human resources team regarding any changes or updates in employee information Monitor the electronic payment system and paycheck distribution Maintain up-to-date salary information Process annual bonuses, severance pay, and other compensations or deductions Qualifications Bachelor's degree in accounting, finance, or related field Previous experience as a Payroll Coordinator is preferred Understanding of the payroll process and related legislation and regulations Proficient in Excel and accounting software Highly organized with an eye for detail Compensation: $30.00 - $45.00 per hour JLM is a DBE-accredited agency specializing in finding world-class talent and managing infrastructure project staffing needs. As the industry leader in staffing for architecture, engineering, and construction projects, JLM has 18,500+ pre-vetted, highly-skilled, and available people ready to power your project within 7 days.

Job Description Job Title: Payroll Analyst - Primary focus is ADP Workforce Now | Prevailing Wage / Davis-Bacon / Certified Payroll TransTech is a leading provider of specialized infrastructure and custom-engineered equipment for diverse industries. Our expansive capacity and technical expertise enable large-scale production of complex, high-quality equipment while meeting rigorous quality and safety standards. TransTech's companies provide comprehensive solutions for gas and liquid processing, storage, transfer, and utilization, adhering to ASME, API, and TEMA standards to ensure reliability and precision in every project. From individual services to full project solutions, TransTech's teams deliver expert engineering, fabrication, construction, operations and maintenance, supporting projects nationally and internationally. We help customers achieve impactful, sustainable results with a commitment to safety, community, and environmental responsibility. Position Summary The Payroll Analyst supports a centralized Shared Services payroll function processing weekly, bi-weekly, and monthly payrolls in ADP Workforce Now (WFN). This role has a heavy focus on Davis-Bacon/prevailing wage compliance and certified payroll reporting, supporting multiple projects, states, and customer requirements. Success in this position requires strong attention to detail, comfort in a fast-paced environment, and flexibility as the organization continues to grow through acquisitions. Key Responsibilities Certified Payroll / Prevailing Wage (Primary Focus) Calculate and validate prevailing wage and Davis-Bacon requirements by job, county, and classification, including fringe benefits, cash-in-lieu, and applicable overtime. Prepare, review, and submit certified payroll reports (WH-347 and/or customer/agency formats) accurately and on time. Audit timecards and supporting documentation for compliance (proper classification, hours by job/site, pay codes, fringes, deductions, apprentices/trainees rules when applicable). Reconcile certified payroll reports to payroll registers and job-cost/labor distribution, researching discrepancies and driving corrections before submission. Maintain certified payroll documentation and audit trails (rate determinations, fringe calculations, authorized deductions, benefit support) for internal and external audits. Respond to compliance requests from customers, general contractors, and government agencies; support reviews, investigations, and audit remediation. Payroll Processing (Weekly / Bi-weekly / Monthly) - ADP WFN Support end-to-end payroll processing in ADP Workforce Now across multiple pay groups and schedules (weekly, bi-weekly, monthly). Enter and validate payroll inputs including time adjustments, special earnings, retro calculations, deductions, and garnishments. Execute payroll audits (earnings, hours, OT, fringes, taxes, deductions) and resolve exceptions prior to finalization. Partner with HR to ensure employee master data is accurate (new hires, terminations, transfers, pay rate changes, job changes, location changes). Assist with payroll reconciliations and reporting to Finance/Accounting, including labor allocations and GL-supporting details as needed. Multi-State Compliance & Controls Support multi-state payroll compliance, including work location and taxation considerations. Ensure payroll adjustments follow internal controls and documentation standards; maintain confidentiality and audit readiness. Contribute to continuous improvement by identifying recurring issues and proposing process fixes and automation opportunities. Growth & Acquisitions Support Support the payroll integration of newly acquired businesses into Shared Services standards and ADP WFN processes. Help document and maintain SOPs, checklists, and training materials for payroll processing and certified payroll workflows. Participate in system testing, new pay group setup, and validation during transitions. Competencies Required Experience preparing certified payroll reports and supporting compliance requests/audits. Strong working knowledge of payroll fundamentals (wages, OT, deductions, taxes) and documentation discipline. High attention to detail with the ability to manage multiple payroll calendars and tight submission deadlines. Strong Excel skills (pivot tables, lookups, data validation; able to work with large datasets). Excellent communication skills and a customer-service mindset with internal stakeholders and external compliance parties. Detail-obsessed accuracy and strong follow-through Deadline-driven execution in a fast-paced environment Compliance-first mindset and strong documentation habits Analytical problem solving and root-cause thinking Adaptability to change (new locations, acquisitions, evolving requirements) Preferred Experience in ADP Workforce Now (payroll processing, reporting, time & attendance interfaces). CPP or FPC certification. Construction/government contracting background and experience with certified payroll portals/tools (as applicable). Experience supporting shared services centralization and/or post-acquisition payroll transitions. Education and Experience 3+ years of payroll experience, including significant exposure to prevailing wage, Davis-Bacon and certified payroll. Salary is commensurate with Education and Experience. Benefits Designed to Work for You: Free HSA health plan or traditional PPO 401(k) with generous company match (Safe Harbor) Dental, vision, and optional coverage like accident & critical illness insurance HSA and FSA accounts to save on healthcare costs Company-paid Life, Long Term Disability, and AD&D insurance Confidential support for mental health, family matters, legal concerns, and more through our Employee Assistance Program Discounts on gyms, shopping & entertainment Health benefits kick in fast - first of the month after 30 days Time Off We offer a variety of paid time off options to support rest, wellness, and personal needs: Paid Time Off Paid Holidays Bereavement Leave This organization provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. #TTE

Job Description Job Title: Payroll Specialist Compensation: $70k - $85k / year is eligible for medical, dental, vision, and 401(k). We are seeking an experienced Payroll Specialist to join our growing finance team. This role is responsible for accurately processing payroll, maintaining employee pay records, and ensuring compliance with federal, state, and local regulations. The ideal candidate will have strong attention to detail, solid knowledge of payroll processes, and the ability to work collaboratively with HR and Finance. As the role evolves, the Payroll Specialist may take on expanded responsibilities, offering opportunities for long-term growth within the organization. Key Responsibilities Process bi-weekly and/or semi-monthly payroll for hourly and salaried employees Review and validate payroll data including hours worked, overtime, bonuses, commissions, and deductions Maintain accurate employee payroll records, including new hires, terminations, and compensation changes Ensure compliance with federal, state, and local payroll tax regulations Reconcile payroll registers, tax filings, and benefit deductions Respond to employee payroll inquiries and resolve discrepancies in a timely manner Coordinate with HR and Benefits teams to ensure accurate payroll and benefit administration Assist with payroll-related audits by preparing reports and supporting documentation Support month-end close activities related to payroll expenses and accruals Contribute to payroll process improvements to enhance efficiency and accuracy Qualifications 3-5 years of payroll processing experience required Multi-state experience (Pennsylvania, Indiana and Ohio preferred) Experience with payroll systems and HRIS platforms (PeopleSoft preferred) Strong understanding of payroll taxes, union payroll, general tax laws, tax liens, wage and hour laws, and compliance requirements Excellent analytical, organizational, and problem-solving skills Strong written and verbal communication abilities Ability to manage multiple deadlines in a fast-paced environment High level of accuracy and attention to detail How to Apply If you meet the qualifications and are seeking a payroll-focused role with long-term growth potential, we encourage you to apply. Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request. IND 002-003

An employer in the Houston, TX area is seeking a Sr. Payroll Coordinator to join their team. This team is responsible for the end-to-end payroll process for the enterprise organization. On a daily basis, this individual will ensure accurate and timely processing of payroll operations cross multiple states. This will include preparation, entry and auditing of records, processing while adhering to Federal, State, Local, and company policies and guidelines. It is important that this individual has a team-first mentality and willingness to work closely with various groups in the organization while providing excellent customer service. Additionally, this individual will act as a leader for the other team members by providing operational support and mentorship. This is a permanent position paying between $80 - 95K annually We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements 5+ Years experience in a Payroll Coordinator role Experience supporting an enterprise organization over 5,000 employees (independently running payroll for 1500-3000 employees) Experience coordinating and processing payroll for multi-state, union & non-union employees Strong experience working out of a payroll processing system such as UKG, ADP, Workday, Dayforce, etc. Experience leading teams or in a mentorship role CPP certification or interest in pursuing Experience with Dayforce CPP Certification

Job Description Job Title: Payroll Specialist Salary: $55k-65k Position Type: Full Time Pay Schedule: Semi-monthly Department: Human Resources Travel Percentage: 0-5% ____________________________________________________________________________ Description: The Payroll Specialist ensures the integrity, accuracy, and compliance of the organization's semi-monthly payroll operations, serving as a strategic partner to Human Resources, Finance, and Compliance. This role safeguards employee trust, strengthens fiscal stewardship, and ensures grant-funded payroll activity meets all regulatory and audit standards. This position is ideal for a payroll professional who brings technical excellence, compliance discipline, and service orientation to a mission-driven environment. Essential Responsibilities: Payroll Operations Process semi-monthly payroll accurately and on time using ADP Workforce Now. Manage payroll transactions including new hires, terminations, pay changes, stipends, and retroactive adjustments. Ensure accurate taxation, deductions, garnishments, and benefit withholdings in compliance with federal, Texas, and organizational requirements. Serve as the primary point of contact for payroll inquiries, resolving issues with professionalism and urgency. Grant & Timekeeping Compliance Partner with the Grant Billing Specialist to review, update, and reconcile grant-funded timesheets to ensure accuracy and alignment with funder, federal, and state requirements. Proactively follow up with staff and supervisors to resolve timekeeping discrepancies and secure timely corrections. Collaborate with Compliance to support audits, monitoring reviews, and documentation standards. Ensure payroll allocations align with approved grant budgets, funding sources, and cost centers. Benefits & Deductions Administration Collaborate with HR/Finance on benefits deductions, reconciliations, and vendor coordination (medical, dental, vision, retirement, FSA/HSA, etc.). Support open enrollment, life-event changes, and annual audits related to payroll-benefits integration. Financial Partnership Work closely with Finance to reconcile payroll, accruals, and general ledger entries. Support month-end and year-end payroll reporting, including W-2s, 941s, and other required filings. Contribute to payroll budgeting, forecasting, and cost-control initiatives. Systems & Process Excellence Maintain payroll data integrity within ADP and related systems. Identify opportunities for process improvement, automation, and risk mitigation. Develop and maintain payroll procedures and internal controls to strengthen audit readiness. Qualifications: Required 3+ years of payroll experience in a complex organization (nonprofit or grant-funded environment strongly preferred). Familiarity with ADP Workforce Now. Hands-on experience with benefits payroll administration and deductions. Experience managing grant-funded or multi-cost-center timesheets. Working knowledge of payroll compliance: FLSA, IRS, Texas Workforce Commission, and wage/hour laws. Exceptional accuracy, discretion, and attention to detail. Preferred Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC). Experience supporting audits and federal or state funding compliance. Background in nonprofit, social services, or government-funded programs. Core Competencies Financial Stewardship - understands payroll as both a people function and a fiscal responsibility. Compliance Excellence - proactive in risk management and audit preparedness. Cross-Functional Partnership - trusted collaborator with HR, Finance, and Compliance. Service Mindset - responsive, solutions-oriented support to employees and leaders. Continuous Improvement - drives efficiency, accuracy, and scalability. Reasonable Accommodation Notice: We are committed to providing equal access to all applicants. If you require a reasonable accommodation to apply for a position or participate in the interview process, please contact ********************. Benefits: We offer a comprehensive benefits package that includes: Healthcare: Choose from three medical plans, one of which is 100% employer paid. Our plans provide comprehensive coverage to ensure your well-being. Retirement: We provide a 401(k) plan with a 4% company match, helping you secure your financial future. Paid Time Off: Enjoy 20 days of paid time off (PTO), plus 11 holidays and a floating holiday for flexibility in your time management. Wellness Programs: Initiatives to support your physical and mental well-being, ensuring a healthy work-life balance. Long Term Disability: We offer 100% employer-paid Long Term Disability coverage, providing financial protection in case of extended absence due to illness or injury. Life Insurance: Benefit from a 100% employer-paid life insurance option, ensuring the security of your loved ones. Professional Development: At the Women's Home, we are committed to your professional growth and development. We provide ongoing training and learning opportunities to help you excel in your role and advance in your career. You'll have access to: On-the-job training and mentorship. Workshops and seminars related to your role. Opportunities to participate in industry specific conferences. Reimbursement of the cost of role-related organization memberships. Imagine Your Impact… Making a Daily Difference: Picture yourself in a role where your work directly impacts the lives of women in need. Every task, every decision, contributes to positive change. A Culture of Dignity: Envision a workplace where dignity is not just a word, but a way of life. Here, you'll be respected and honored, and you'll extend that same respect to those we serve. Integrity in Action: See yourself upholding the highest ethical standards in all you do, knowing that your integrity is the foundation upon which our organization is built. Stewardship with Purpose: Imagine being part of a team that is not only responsible for resources but is driven by the purpose of creating a better future for our clients and our community. Holistic Growth: Envisage a career where you're not only growing professionally but also personally. We invest in your development, helping you reach your full potential. Who We Are: The Women's Home is a leading nonprofit organization dedicated to empowering women and building stronger communities. Since 1957, we have been providing vital support and services to women in need. Our mission is to build communities that strengthen women and support families as they reclaim their stability. At the Women's Home, we are committed to fostering an inclusive and supportive work environment where every employee can thrive. We value diversity and believe that our differences make us stronger. Our team is passionate about our mission, and we work collaboratively to make a meaningful impact on the lives of the women we serve. We believe in the power of every individual to make a difference. When you join our team, you become part of a community dedicated to building whole lives and empowering women to achieve their fullest potential. Are you ready to imagine a brighter future with us?

Are you interested in working on the plans of the future? Are you looking for your next challenge? Are you excellent at communicating verbally and via email? Are you looking for a vibrant company in a stable industry? Administration Management Program (AMP) is looking to fill AMP Specialist positions in our Houston, TX office. AMP is a vibrant and growing national company. Although welcomed, industry experience is not necessary, and paid training will be provided. This position will be hybrid, following the probationary period. In this position, you will work with various record keeping and payroll platforms. You will provide support to the Account Managers in addition to administrative tasks and transactional processing. About Nova and AMP: AMP was formed by Nova 401(k) Associates and AFS (Administrative Fiduciary Services) to deliver a solution to group 402(a) and PEPs. Nova is a vibrant and growing national third party, non-producing administration firm. We have a nationally recognized sales team allowing us to grow continuously and provide career advancement opportunities for our professionals. What AMP Offers You: This position supports a great work-life balance with a 40-hour work week, generous PTO, and overtime pay. We offer regular, recurring, professional training. We offer a competitive compensation package including medical insurance, dental insurance, disability insurance, life insurance, a 401(k) plan, and an HSA. Job Responsibilities: Perform payroll file submission at various record-keepers Perform force out and RMD determination and processing Prepare annual and mid-year census files Prepare notice packages and mailing coordination Prepare contribution reconciliations Confirm payment of various participant transactions Assist with data entry for new plans Assist with other projects as required Perform Payroll and Distribution Review Provide Account Manager Support Qualifications: Bachelor's degree Excellent written and verbal communication skills Excellent organizational skills Ability to work in a team environment Committed to lifelong learning Flexibility, adaptability, and excellent multi-tasking skills Prior work experience in an office setting a plus Prior customer service experience a plus Compensation and Benefits: Base Salary $50,000 - $60,000 Salaried/non-exempt position; eligible for overtime Medical, dental, disability, and life insurance Paid time off 401(k) with employer match Work Location/Hours: Work hours: 40 hours per week You may choose a start time between 7:30 am and 8:30 am Click Here to review our Privacy Policy

Description We are looking for a detail-oriented Payroll Specialist to join our team in The Woodlands, Texas. In this role, you will oversee payroll processing, benefits documentation, and tax-related tasks to ensure accuracy and compliance. This is a long-term contract position, offering the opportunity to work in a collaborative environment while supporting employees with payroll inquiries and maintaining essential records. Responsibilities: - Process payroll, benefits, and tax documentation with precision and verify the accuracy of payroll records. - Provide timely and thorough support to employees regarding payroll-related inquiries. - Respond to documentation requests related to payroll, benefits, and tax records. - Generate detailed reports and electronic files using payroll systems. - Assist with year-end activities, including tax filings and W-2 processing. - Manage employee payment deposits, such as 401k loan payments. - Collaborate with other departments to ensure seamless payroll operations. - Utilize payroll software systems, including Cognos and UltiPro, to streamline processes. - Maintain compliance with all relevant payroll regulations and organizational policies. Requirements - Strong organizational skills with exceptional attention to detail. - Proficiency in Microsoft Office applications, including Excel and Word. - Experience working with payroll systems; familiarity with Cognos and UltiPro is preferred. - Excellent communication and customer service abilities. - 1-3 years of administrative or payroll experience, or an equivalent combination of education and experience. - Knowledge of accounting functions and benefit processes. - Ability to handle full-cycle payroll tasks efficiently. - Background in accounting or auditing is a plus. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

H 2 O is a smart water treatment solutions company. We simplify water treatment by integrating state-of-the-art technologies to solve water challenges for good with our team of trusted experts. Our mission is to provide services on an international scale, in a people-oriented, caring environment that fosters professional and personal growth. Be part of our talent pool and grow with H 2 O. H 2 O Innovation is looking for a Junior Payroll Specialist to join our caring and collaborative team! In this role, you will be part of a large, multi-state organization where teamwork and communication are key. We offer a well-structured integration process to ensure you feel supported from day one, along with frequent interactions with colleagues across different regions. If you thrive in a fast-paced environment and enjoy working closely with others to deliver accurate and timely payroll services, this is the opportunity for you! The Benefits Overall remuneration including: Profit sharing bonus program Group Insurance plan including dental, vision & telemedicine; 401K plan with employer's contribution; Three (3) weeks of paid vacation per year; Twelve (12) paid wellness days per year. The Day-to-Day Extract accounting data from the payroll system (ADP) and prepare general ledger entries; Prepare and process the payroll including the adjustments and corrections; Monitor and follow up on variances identified in accounting and payroll reports; Participate in quarterly and annual audits by providing documentation and supporting schedules; Run, design, and maintain reports in ADP as needed; Process garnishments, child support orders, and other payroll-related statutory documents; Maintain and update employee profiles and payroll data in ADP; Document and classify employee information in personnel files; Support the preparation of internal reports for management, finance, and audit teams as required; Collaborate with payroll team members to improve processes; Perform other payroll-related duties as assigned. The Skills We Are Looking for 3 to 5 years multi-state payroll experience; Excel proficiency (including pivot tables) a must; Experience with garnishments (child support, tax levies, etc.); Understanding of accounting best practices; Understand and be able to do payroll calculations with taxable and non-taxable deductions; Ability to work in fast paced environment; Ability to maintain strict confidentiality; Strong attention to detail; Strong customer service skills. #ZR

Overview: Do you aspire to support the Fiscal and Human Resources Departments to ensure that all employees within an organization are paid on time and correctly? A Payroll Specialist's main responsibilities include processing monthly and quarterly reports/correspondences and preparing and processing semi-monthly payroll and reconciling payroll liability general ledger accounts. Duties and Responsibilities: · Assembling reports of company earnings, taxes, deductions, leave, disability payments, and non-taxable wages · Coordinating year-end employee tax slips or forms and submitting government filings to meet deadlines. · Maintaining confidential information by adhering to legal and ethical standards · Working with cross-functional leaders to ensure benefits and payroll services are delivered. · Monitoring and analyzing expenses against the payroll budget to help prepare cost forecasts and budgets. · Ensuring databases are set up and reflect the current employee base, including salaries, hourly wages, benefits, and allocation percentages. · Checking timesheets and activity logs for accuracy · Secure time sheets, certify accuracy, and prepare them within organized time limits. · Entering data into databases and spreadsheets · Handling direct deposit requests and data · Processing paper checks for distribution · Acquiring approval prior to accepting payroll · Coordinating wage garnishments, and other correspondences · Process Multi-state payroll · Prepare adjustments in pay for merit increases, bonuses, and other earnings. · Conduct regularly scheduled audits of payroll records to ensure continued accuracy. · Collect, verify, and record employee attendance, including hours worked. · Compute wages, commissions, and deductions · Ensure compliance with federal, state, and local tax laws, including remittance of payroll taxes. · Process and monitor garnishment orders. · Handle employee complaints about incorrect payments and resolve discrepancies. Education, Experience, Licensure/Certification and Skills/Abilities Related Requirements: · Associate or Bachelor's degree in accounting or a related financial field. · Knowledge of payroll industry software tools · Industry-specific certification demonstrates expertise within the field and a commitment to continuing education (Preferred). Continuing Education and Training Requirements: § Participates in trainings required by the agency, funding source(s), and/or as required by licensure if applicable. Essential Skills · Minimum 3 years' experience with Payroll processing · Computation skills · Computer literacy, including using programs and spreadsheets. · Problem-solving abilities · Organizational skills · Time-management expertise

The Certified Payroll Specialist is responsible for ensuring full compliance with federal, state, and local prevailing wage laws for all government-funded construction projects. This role oversees the end-to-end certified payroll process, including wage determinations, labor classifications, fringe calculations, correction of variances, and the preparation and submission of weekly certified payroll reports through FCC, LCPTracker, and EMARS systems. This is a temporary position with the potential to move to full-time. Key Responsibilities Certified Payroll Processing & Compliance • Prepare, audit, and submit weekly certified payroll reports in LCPTracker, and EMARS (Employment Monitoring & Reporting System). • Ensure all payroll records comply with Davis-Bacon, Service Contract Act, state prevailing wage laws, and project-specific requirements. • Review job codes, labor classifications, wage decisions, fringe rates, and worker hours for accuracy before submission. • Validate employees are assigned to correct projects, cost codes, and wage classifications within each reporting platform. • Monitor and correct discrepancies related to overtime, deductions, fringe allocations, and rate changes. • Maintain weekly statements of compliance, certified payrolls, fringe benefit documentation, and required backup. Systems (FCC, LCPTracker & EMARS) • Manage setup and maintenance of projects, contractors, workers, and classifications in FCC, LCPTracker, and EMARS. • Upload payroll data, troubleshoot file rejections, and resolve submission errors. • Interpret system flags, variances, and deficiency notices. • Track submission deadlines and ensure reports are approved promptly. • Train field and project teams on proper coding and system processes. Audit & Reporting • Conduct internal payroll audits to ensure compliance. • Prepare reports for agency reviews and audits. • Maintain historical documentation per retention rules. • Investigate and resolve wage complaints and compliance inquiries. Collaboration & Communication • Partner with Project Managers, HR, and Accounting on timecard corrections and classification issues. • Communicate with agencies on submissions and corrections. • Provide prevailing wage guidance during project kickoff meetings. Qualifications Qualifications •5+ years of Certified Payroll experience; experience with, LCPTracker, and EMARS preferred. • Advanced understanding of Davis-Bacon, SCA, prevailing wage determinations, and fringe calculations. • Experience with payroll systems such as Paycom, ADP, Workday • Strong analytical, organizational, and detail-oriented skills. • Ability to meet urgent deadlines with high-volume weekly submissions. • Strong Excel and reporting skills. Core Competencies • Certified Payroll Compliance • Multi-System Reporting (FCC, LCPTracker, EMARS) • Wage Determination & Classification • Fringe Benefits Allocation • Audit & Quality Assurance • Project Coordination • Regulatory Interpretation • Time Management

Days per Year: 226 Min: $39,776 Mid: $46,791 JOB TITLE: Specialist-Payroll TRS REPORT TO: Senior Payroll Accountant WAGE/HOUR STATUS: Nonexempt PAY GRADE: Para 7 PRIMARY PURPOSE: The Payroll TRS Specialist assures, under supervision, accurate processing of TRS TEAM reporting and assists as needed with status changes, extra duty pays, timely payment of payroll obligations and responding to payroll related questions from District personnel. All employees of SISD are expected to act with integrity, support organizational goals, communicate in a clear and respectful manner, championing the needs of our students and drive continuous improvement. QUALIFICATIONS: Required: High School graduate or GED from an accredited institution 2 years of payroll or related experience Preferred: Two+ years in an educational setting or job-related experience in payroll administration Experience working with TRS TEAM reporting SPECIAL NOWLEDGE/SKILLS: Skills to operate standard office equipment including use of computer applications Accurate calculations and data entry required Use English in both written and verbal forms Use correct spelling, grammar and punctuation Perform basic arithmetic calculations Ability to reconcile Ability to communicate effectively. MAJOR RESPONSIBILITIES AND DUTIES: TRS TEAM -Reconcile and verify TEAM reporting and initiate payment Maintain in-depth knowledge of all rules, regulations and changes applicable to TEAM reporting Ensure accuracy with TRS data and process TRS 6 and TRS 8 Ensure written procedures are in place, followed and updated for TEAM and the other desk duties as necessary. Ensure confidentially with the data store on TEAM database Work alongside the Senior Accountant - Payroll to ensure all TRS TEAM transactions are paid and properly recorded on the general ledger in a timely manner Serve as a back-up as needed with the following duties: Process payroll obligation batches each payroll and submit to Accounts Payable for payment in a timely manner. Process and reconcile extra duty pay requests. File and maintain employee payroll folders Prepare service records. Sort and deliver mail Be familiar with Board policies related to DEC (local) and DED (local) as they relate to new employment and the application of salary Maintain computer records and timely filing of payroll information. Maintain payroll records in accordance with records management retention schedule. Receive and verify payroll batches from campus and department secretaries Assist with other new hires as necessary Enter new and change requests on Employee Withholding Form W-4's and direct deposits. Ensure the recovery of funds due to payroll processing errors Monitor, retrieve and process bank reversals from direct deposits, closed accounts, etc. Ensure 12 hours of professional development are met annually Answer phones, emails, and on-site visit inquires Other duties as assigned. WORKING CONDITIONS: The usual and customary methods of performing this job require the following: ability to work in a fast-paced, high-intensity work environment efficiently and effectively with frequent interruptions. Job may require prolonged periods of time sitting, reaching and repetitive hand motions; prolonged use of computer. Overtime is required as necessary. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of responsibilities and duties that may be required.

Job DescriptionAbout Us: Drake is a high-tech manufacturing company based in Cypress, TX. We proudly serve leading customers in aircraft, space, energy, semiconductor, defense, and medical, among countless others. We work together in a collaborative, supportive manner. Our employees are valued, empowered, and provided with hands-on training. As a growing company, we have ongoing opportunities for career development and professional growth. At Drake, customers are our focus, and we build success together. Position Summary: The Payroll Specialist plays a key role in ensuring employees are paid accurately and on time by managing a semi-monthly payroll using Paymate/Harmony as the primary system. This position owns the internal payroll process end-to-end and works closely with HR and Accounting to support a smooth, compliant, and employee-friendly payroll experience. We're looking for someone who enjoys working with details, values accuracy and consistency, and takes pride in being a trusted resource for payroll-related questions. Key Responsibilities: Process semi-monthly payroll accurately and on schedule for hourly and salaried employees. Maintain and update employee data, including new hires, terminations, pay changes, deductions, and garnishments. Review and validate timekeeping records, PTO usage, and pay adjustments prior to payroll processing. Ensure compliance with all applicable federal, state, and local wage and hour laws. Reconcile payroll reports and resolve discrepancies promptly. Administer payroll-related deductions such as benefits, 401(k), taxes, and wage garnishments. Prepare and submit payroll tax filings and assist with year-end processing (W-2s, audits, etc.) Respond to employee inquiries regarding pay, deductions, and payroll policies in a timely and professional manner. Partner with HR and Accounting to ensure accurate data flow between systems. Maintain confidentiality and security of payroll and employee data at all times. Provide general administrative support to Accounting, HR, and other departments as needed. Qualifications & Requirements: Bachelor's degree in accounting or related field (or equivalent experience) 3+ years of internal payroll processing experience Proven experience running semi-monthly payroll for hourly and salaried employees. Hands-on experience processing payroll in Paymate/Harmony is a plus. Strong understanding of payroll tax regulations and compliance requirements. High attention to detail with strong reconciliation and problem-solving skills. Proficiency in Excel and payroll reporting. Ability to handle sensitive and confidential information with discretion. Strong organizational and communication skills. Work Environment / Schedule: (as applicable): Office-based role in a first-class, professional environment. Work schedule is Monday-Friday, 8:30 am - 5:30 pm, with flexibility as required for peak periods. Drake Plastics maintains a drug-free workplace. All candidates receiving a conditional offer of employment are required to successfully complete a pre-employment drug screening. Powered by JazzHR nOjsIiOMrM

We are searching for a Payroll Specialist that will provide professional level support to our team as well as help maintain an employee-oriented culture. This position reports directly to the Payroll Manager. The ideal candidate will have a minimum of 3 years' experience with full-cycle payroll processing. Responsibilities Assist with processing weekly payroll for 1,800+ employees. Process employee changes and verify payroll accuracy on a weekly basis. Process garnishments, child support orders, tax levies, state unemployment insurance, and quarterly tax verifications. Develop in-depth understanding of payroll software and HRIS. Creates reports on demand. Review employee timecards for accuracy and reconcile variances. Reach out to managers and supervisors with questions and concerns pertaining to employee timecards. Provide training materials and deadlines to new managers. Monitor payroll email box. Prepare and maintain employee files, assuring accuracy, compliance, and confidentiality. Support Benefits team as needed. Qualifications Is detail oriented, organized, able to work in a fast-paced environment. Adapts to business priorities that change quickly. Can multi-task and handle frequent interruptions and shifting priorities. Must be able to demonstrate problem solving abilities, decisiveness, and flexibility. Must have a strong teamwork mentality. 3+ years' experience with full-cycle payroll processing (required). Ability to work independently and employ effective time management skills. Has experience in the following systems: ADP Workforce Now (required), Kronos Workforce Dimensions (preferred), iCIMS (preferred). Experience with Microsoft tools, specifically Excel (required). Bilingual - Spanish (preferred). Has the ability to handle very sensitive information in a discreet, confidential manner.

Bachelor's degree in Accounting, Finance, or a closely related field. In addition, the successful candidate must have at least three (3) years of payroll or accounting experience . Preferred Education/Training/Experience Master's degree and five (5) or more years of higher education payroll experience. Advanced technical proficiency in payroll software, accounting software, and Microsoft Excel. Excellent analytical and problem-solving skills for addressing payroll discrepancies and ensuring accuracy. Minimum Knowledge & Skills * Work requires the ability to read state, federal, and local regulations. * Ability to promote and follow Board of Trustee policies. * Requires strong mathematical skill with the ability to perform general math calculations such as addition, subtraction, multiplication and division, as well as various statistical calculations. * Ability to manually calculate checks from gross to net for verification of program changes and employee questions. * Strong organizational skills to work independently and to prioritize a heavy workload under the pressure of competing assignments. * Ability to exercise good judgment and discretion, especially with regards to sensitive or confidential personnel or organizational matters. * Position requires critical thinking and deductive reasoning skills. * Ability to work in a fast-paced environment and meet constant deadlines. * Work requires the ability to write reports, memos, requests, and general correspondence. * Ability to work beyond scheduled hours when required. * Detail-oriented skills in proofreading materials and data entry to ensure accuracy on various reports. * Effective keyboarding skills and knowledge of related software. * Ability to organize data. * Ability to read and interpret job documentation. * Ability to provide accurate information or assistance to students, staff, faculty, and the general public in a timely and courteous manner. * Ability to perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards with minimal supervision within the assigned time frame. * Ability to establish and maintain effective working relationships. * Ability to keep up-to-date on changes in policies and procedures to maintain current working knowledge. * Ability to shift quickly between several tasks without loss of continuity. * Ability to independently identify and undertake additional tasks to be accomplished. * Ability to listen actively and demonstrate understanding. * Ability to recognize quickly the details of new assignments or problems. * Ability to effectively communicate with employees at all levels of organization. * Ability to analyze data presented for resolution. * Ability to perform all essential functions of the position. * Advanced working knowledge of Microsoft Office applications. * Demonstrate high proficiency with MS Excel. * Ability to use software tools to present data clearly and concisely. Preferred Knowledge & Skills * Microsoft Work * Microsoft Excel * Microsoft Access Licensing/Certification Requirements N/A Job Duties * Ensure compliance with federal, state, and local labor and wage laws, including minimum wage, overtime, and worker compensation programs. * Process payroll to include calculating wages, deductions, bonuses, and taxes, and issuing payments via direct deposit. * Review and analyze data provided for accuracy based on guidelines set by the college and/or legal mandates. Including but not limited to: Rates of pay, Benefit information, Retirement status, Time submission, Overtime, leave reporting, Hourly Pay, Overload Pay. * Oversee accurate payments to the Employee Retirement System of Texas (ERS) for benefits administration and to all retirement vendors. * Reconcile/audit payroll accounts and investigate and report irregularities. Maintain meticulous records of work hours, wages, deductions, and other relevant information. * Manage General Ledger and Journal Entry processing, record keeping, and reporting. * Review and approve Teachers Retirement System of Texas (TRS) payment processing and reporting. Analyze the employees' work schedule to determine TRS eligibility. * Manage Annual reporting including Workers Compensation Audit, External Audit support, Census Bureau Report, Annual Optional Retirement Program (ORP) Estimate, Texas Higher Education Coordinating Board (THECB) annual submission summary, TASB Workers Compensation and Unemployment reporting. * Answering employee questions and concerns about pay. * Supervision of Payroll Specialist. Physical Requirements * No or very limited physical effort required. * No or very limited exposure to physical risk. * Work is normally performed in a typical interior/office work environment. Minimum Salary Range $58,886 Mid Point Salary Range . Maximum Salary Range $79,496 Posting Open Date 01/05/2026 Posting Close Date Posting Will Be Open Until Filled Yes Special Instructions to Applicant Please NOTE: All applications must contain complete job histories, which include job title, dates of employment (month/year), name of employer, supervisor's name and phone numbers and a description of duties performed. If this information is not submitted, your application may be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a complete application. Omission of data can be the basis for disqualification; you may state "unknown" for any incomplete fields. A scanned copy of unofficial transcript(s) must be attached to the online application. EEO Statement College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status. College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992. Quick Link to Share for Direct Access to Posting **********************************