Administrative Assistant jobs at Proactive MD

Provides secretarial/administrative support and departmental services in the defined area assigned. REQUIRED SKILLS: 1. Proficient typist with knowledge of multiple software applications including all Microsoft Office applications (Word, Excel, PowerPoint) 2. Ability to use database programs, internet tools, and data management software 3. High level of communication skills; diplomacy and tact 4. Ability to maintain strict confidentiality (as this position works with confidential/sensitive material on a daily basis including patient information, medical records, etc.) 5. Able to prioritize and handle diverse workload; complete assignments on time with minimal supervision; demonstrated time management skills Education, License & Cert: Two‐ year degree non‐nursing: Associates degree in secretarial sciences preferred; however, related and significant experience at the administrative assistant level may be considered in lieu of a degree. Experience: Five years administrative assistant (or related secretarial) experience required. Computer skills and proficiency in multiple software programs including word processing, Microsoft Office, Word, Excel, and PowerPoint, and willingness to learn other programs/software that become relevant and needed. Must be able to handle diverse workload, demonstrate strong multitasking capability, exercise solid, professional, individual judgment within limits of standard practice. Must have the ability to work well under pressure and maintain composure with a pleasant, positive, professional attitude. Must be motivated, energetic, and detail oriented. Individual must have strong interpersonal skills, be able to work independently, and possess demonstrated time management skills. Familiarity in hospital or medical setting desired. Essential Functions: ADMINISTRATIVE ‐ provides administrative functions for designated departments. 1. Provides administrative and secretarial support to include scheduling meetings, preparing audits, maintaining attendance and educational files, confirming attendance, typing, filing, copying and preparation of documents (letters, memos, reports, forms, etc.) for mailing or distribution 2. Creates, maintains, and proofreads a variety of department documents, correspondence and presentations for internal or external distribution. 3. Prepares and distributes reports, data, etc. to relevant staff members and leaders. 4. Prepares and displays information in a variety of formats for formal and informal presentation using PowerPoint, Excel, Word, etc. to meet audience needs. 5. Communicates information to staff members and leaders as required. 6. Provides administrative support for patient related activity. 7. Answers and screens incoming telephone calls and directs the call to the appropriate individual. Must be sensitive to calls concerning patient related issues. Takes detailed and accurate messages as required, and relays messages to appropriate individual in a timely manner. May communicate and respond to staff, provider, and vendor inquiries. 8. Greets and assists patients, patient families, and visitors to the department. Directs them to the appropriate individual. 9. Sorts and distributes mail delivered to the department. 10. Completes and submits financial documents including check requests, purchase requisitions, etc. and maintains log of all requests. 11. Schedules department educational and vendor meetings. 12. Attends identified meetings, prepares agenda, meeting materials, and records minutes. 13. Maintains electronic calendars and coordinates schedules for department. 14. Coordinate travel arrangements for department. 15. Monitors and orders office supplies, equipment, and furniture for the department. Schedules department equipment and facility repairs. 16. Updates and maintains policy manuals and shared drive files and folders. 17. Facilitates timekeeping submission. Other Duties: This description is not intended to be all‐inclusive, and other duties may be assigned as necessary in the performance of this position Pay Range $23.06 - $35.00/hour, DOE (A18)

Liberty Cares With Compassion At Liberty Healthcare and Rehabilitation Services, we promote a challenging, but rewarding opportunity in a caring environment. We are currently seeking an experienced: PHYSICAL THERAPY ASSISTANT (PTA) Work with a multidisciplinary team to insure a wonderful rehab experience for patients and their families by being responsive and individualizing treatment plans. Be able to work in a supportive rehab environment with progressive treatment modalities to address a variety of diseases and impairments. In-house therapy with local management support. Job Requirements: EDUCATION: Must be a graduate of an accredited Therapy program. CERTIFICATE / LICENSE: Must be licensed in the state of the SNF you will be working. EXPERIENCE: Previous rehab SNF experience is preferred. Visit ********************************* for more information. Background checks/drug-free workplace. EOE. PIbf97d16ca389-37***********0

Hoag Health, the top-ranked health system in Orange County, CA, is seeking an experienced Dermatology Advanced Practice Provider (PA or NP) to join our skin-cancer-focused program in Irvine, CA. This is a full-time, outpatient position within a rapidly growing specialty service dedicated exclusively to skin cancer diagnosis, surveillance, and management. Our program is built around a multidisciplinary team with deep expertise in cutaneous oncology. Patients receive highly specialized care supported by advanced technology, including Mohs micrographic surgery, Vectra WB360 3D total-body imaging, and comprehensive dermoscopic monitoring. We emphasize accurate early detection, evidence-based management, and reducing unnecessary biopsies through high-quality imaging and dermoscopy. This position offers the chance to practice at the leading edge of skin cancer care, using state-of-the-art tools within a program known for innovation, precision, and exceptional outcomes. Details: Fulltime position. Schedule is Monday - Friday Outpatient-based position working in clinic setting Clinic location: Irvine, CA Comprehensive Team including: Dermatologist/Mohs Micrographic Surgeon, Medical Oncologists, Radiation Oncologists, Nurse Navigator Compensation: Competitive Compensation Package Base guaranteed salary Comprehensive benefit package: Medical, dental, vision, PTO, retirement (401k with a match) Generous paid time off policy CME stipend of $2,000 annually Malpractice coverage provided Hoag Health qualifies for public student loan forgiveness Qualifications: Has prior dermatology experience Is competent and confident in dermoscopy (preferred requirement); training will be offered from leading dermscopy expert to upscale the skill Thrives in a focused specialty environment rather than general or cosmetic dermatology Values patient continuity and the opportunity to build long-term, meaningful relationships Appreciates working with autonomy while supported by a highly collaborative team Graduate from a Physician Assistant or Nurse Practitioner training program, evidence of satisfactory performance and completion of proctoring requirements Current license in good standing to practice as a Physician Assistant or Nurse Practitioner in the state of California Current and active DEA licensure Current BLS and ACLS certification Excellent communication skills and interest in working in a collaborative / team-oriented environment are a must. Epic EMR experience is preferred but not required Contact: Steven Yi Physician Consultant ******************

JOIN TEAM TRILOGY Weekly pay, health and dental after your first month, student loan repayment, a competitive 401(k) match, and more! Make a living while you make a difference at Trilogy Health Services - a senior living provider with the continuous goal of being the Best Healthcare Company in The Midwest. Position Overview Job Summary Responsible for supporting, mentoring, training, assisting and managing the monthly functions related to Health Campus Business Offices including; Accounts Receivable Billing, Collections, Payroll, Accounts Payable and Monthly Reporting. Roles And Responsibilities Provide support, leadership & training to Business Office staff at campus locations. Provide ongoing education to Business Office and Campus Leaders as needed and/or requested. Prepare and conduct Quarterly AR Reviews with the BOM and Business Office Support Team. Complete AR Review report setting goals and expectations for subsequent quarterly reviews. Monitor and report progress and concerns to campus or home office leadership, and provide guidance and recommendations on next steps to secure balance or deem as uncollectable. Provide support to campus BOM and assist with the completion of daily census reconciliation and incoming referrals for Private Pay, Managed Care, Medicaid and Hospice as necessary. Oversee, review and assist campuses with month end close and billing processes. Organize and manage the set-up of Business Office and Billing Systems for each new Health Campus. Monitor, oversee and review Resident Trust Reconciliations each month to ensure accuracy and balances and bring issues to the attention of campus or home office leadership. Address operational concerns and develop action plans to ensure acceptable compliance levels. Partner with Campus Executive Director to recruit, interview, select, hire train, coach, and counsel Business Office Personnel. Monitor and ensure Sarbanes Oxley (SOX) Key Controls are in place at each campus and report any issues to campus or home office leadership for remediation. Other duties as assigned. Qualifications Education: Associate Degree Experience: 5-8 years Licenses and Certifications Bachelors degree preferred. Physical Requirements Sitting, standing, bending, reaching, stretching, stooping, walking, and moving intermittently during working hours. Must be able to lift at least 50lbs. Must be able to maintain verbal and written communication with co-workers, supervisors, residents, family members, visitors, vendors, and all business associates outside of the health campus. LOCATION US-OH- Central Ohio OH Benefits Competitive salaries and weekly pay 401(k) Company Match Mental Health Support Program Student Loan Repayment and Tuition Reimbursement Health, vision, dental & life insurance kick in on the first of the month after your start date First time homebuyers' program HSA/FSA And so much more! TEXT A RECRUITER Lauren ************** LIFE AT TRILOGY Careers close to home and your heart Since our founding in 1997, we've been making long-term care better for our residents and more rewarding for our team members. We're a Fortune Best Places to Work in Aging Services, a certified Great Place to Work, and one of Glassdoor's Top 100 Best Companies to Work. If you're looking for a place that embraces you for who you are, helps you achieve your full potential, and makes working hard feel less like hard work, then look no further than Trilogy. About Trilogy Health Services As one of Fortune's Best Places to Work in Aging Services, a certified Great Place to Work, and one of Glassdoor's Top 100 Best Companies to Work, Trilogy is proud to be an equal opportunity employer committed to helping you reach your full potential and to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. FOR THIS TYPE OF EMPLOYMENT STATE LAW REQUIRES A CRIMINAL RECORD CHECK AS A CONDITION OF EMPLOYMENT.

Find out more about the daily tasks, overall responsibilities, and required experience for this opportunity by scrolling down now. Registers and interviews patients, obtain accurate demographic and financial information and check for medical necessity for all Medicare patients. Computer entry, preparing registration paperwork. Send out specimens according to section procedures and policies, ensuring the appropriateness of the sample. Responsible for competently handling and processing all laboratory specimens, ensuring specimen integrity by adhering to laboratory procedures to include receipt, data entry, storage and delivery of specimens to testing areas. Serves as a resource for specimen and testing information. Obtains a blood sample from the correct patient, ensuring that the blood is properly drawn and labeled following established procedures to assure the proper specimen for the requested testing. Confirm unusual results with reference laboratories, and review and report all results according to laboratory policy to enable clinicians to perform accurate patient assessment. Performs Quality Control, Instrument Maintenance, simple lab tests, processing blood and other body fluids, send outs, and other tests as required to adhere to and comply with CAP moderately complex testing requirements Requirements EDUCATION: High school diploma or equivalent. CERTIFICATION/LICENSES: ASCP or equivalent certification as a phlebotomy technician preferred. Must meet CLIA '88 requirements for performing moderate complexity testing as defined in the Federal Register, Vol. 57, No 40, Subpart 493.1423. Valid New Mexico driver's license. SKILLS: Ability to read, write, and communicate verbally in English. Laboratory equipment operation skills required. Knowledge of medical terminology. EXPERIENCE: Minimum of two years as a Lab Assistant including experience with central processing. NATURE OF SUPERVISION: -Responsible to: Director, Laboratory ENVIRONMENT: Bloodborne pathogen C (Routine Exposure Risk. Routine exposure in daily duties. Exposed to potentially infectious material on a regular basis and is part of the expected job task) May be required to wear gloves, laboratory coat, facemask, and goggles. Exposed to carcinogenic, hazardous, and flammable chemicals, biohazardous and radioactive materials, sharp needles and blades, infectious specimens, toxic fumes, and mental stress. PHYSICAL REQUIREMENTS: May be required to work more than a standard shift as dictated by workload, staffing, and equipment failure. 90% Standing, sitting, and/or ambulating for the entire shift assigned. xevrcyc Prefer the ability to move Laboratory supplies and equipment up to 50 pounds.

Find out more about the daily tasks, overall responsibilities, and required experience for this opportunity by scrolling down now. Registers and interviews patients, obtain accurate demographic and financial information and check for medical necessity for all Medicare patients. Computer entry, preparing registration paperwork. Send out specimens according to section procedures and policies, ensuring the appropriateness of the sample. Responsible for competently handling and processing all laboratory specimens, ensuring specimen integrity by adhering to laboratory procedures to include receipt, data entry, storage and delivery of specimens to testing areas. Serves as a resource for specimen and testing information. Obtains a blood sample from the correct patient, ensuring that the blood is properly drawn and labeled following established procedures to assure the proper specimen for the requested testing. Confirm unusual results with reference laboratories, and review and report all results according to laboratory policy to enable clinicians to perform accurate patient assessment. Performs Quality Control, Instrument Maintenance, simple lab tests, processing blood and other body fluids, send outs, and other tests as required to adhere to and comply with CAP moderately complex testing requirements Requirements EDUCATION: High school diploma or equivalent. CERTIFICATION/LICENSES: ASCP or equivalent certification as a phlebotomy technician preferred. Must meet CLIA '88 requirements for performing moderate complexity testing as defined in the Federal Register, Vol. 57, No 40, Subpart 493.1423. Valid New Mexico driver's license. SKILLS: Ability to read, write, and communicate verbally in English. Laboratory equipment operation skills required. Knowledge of medical terminology. EXPERIENCE: Minimum of two years as a Lab Assistant including experience with central processing. NATURE OF SUPERVISION: -Responsible to: Director, Laboratory ENVIRONMENT: Bloodborne pathogen C (Routine Exposure Risk. Routine exposure in daily duties. Exposed to potentially infectious material on a regular basis and is part of the expected job task) May be required to wear gloves, laboratory coat, facemask, and goggles. Exposed to carcinogenic, hazardous, and flammable chemicals, biohazardous and radioactive materials, sharp needles and blades, infectious specimens, toxic fumes, and mental stress. PHYSICAL REQUIREMENTS: May be required to work more than a standard shift as dictated by workload, staffing, and equipment failure. 90% Standing, sitting, and/or ambulating for the entire shift assigned. xevrcyc Prefer the ability to move Laboratory supplies and equipment up to 50 pounds.

Find out more about the daily tasks, overall responsibilities, and required experience for this opportunity by scrolling down now. Registers and interviews patients, obtain accurate demographic and financial information and check for medical necessity for all Medicare patients. Computer entry, preparing registration paperwork. Send out specimens according to section procedures and policies, ensuring the appropriateness of the sample. Responsible for competently handling and processing all laboratory specimens, ensuring specimen integrity by adhering to laboratory procedures to include receipt, data entry, storage and delivery of specimens to testing areas. Serves as a resource for specimen and testing information. Obtains a blood sample from the correct patient, ensuring that the blood is properly drawn and labeled following established procedures to assure the proper specimen for the requested testing. Confirm unusual results with reference laboratories, and review and report all results according to laboratory policy to enable clinicians to perform accurate patient assessment. Performs Quality Control, Instrument Maintenance, simple lab tests, processing blood and other body fluids, send outs, and other tests as required to adhere to and comply with CAP moderately complex testing requirements Requirements EDUCATION: High school diploma or equivalent. CERTIFICATION/LICENSES: ASCP or equivalent certification as a phlebotomy technician preferred. Must meet CLIA '88 requirements for performing moderate complexity testing as defined in the Federal Register, Vol. 57, No 40, Subpart 493.1423. Valid New Mexico driver's license. SKILLS: Ability to read, write, and communicate verbally in English. Laboratory equipment operation skills required. Knowledge of medical terminology. EXPERIENCE: Minimum of two years as a Lab Assistant including experience with central processing. NATURE OF SUPERVISION: -Responsible to: Director, Laboratory ENVIRONMENT: Bloodborne pathogen C (Routine Exposure Risk. Routine exposure in daily duties. Exposed to potentially infectious material on a regular basis and is part of the expected job task) May be required to wear gloves, laboratory coat, facemask, and goggles. Exposed to carcinogenic, hazardous, and flammable chemicals, biohazardous and radioactive materials, sharp needles and blades, infectious specimens, toxic fumes, and mental stress. PHYSICAL REQUIREMENTS: May be required to work more than a standard shift as dictated by workload, staffing, and equipment failure. 90% Standing, sitting, and/or ambulating for the entire shift assigned. xevrcyc Prefer the ability to move Laboratory supplies and equipment up to 50 pounds.

Liberty Cares With Compassion ***$10,000 Sign-On Bonus*** At Liberty Healthcare and Rehabilitation Services, we promote a challenging, but rewarding opportunity in a caring environment. We are currently seeking an experienced: PHYSICAL THERAPY ASSISTANT (PTA) Work with a multidisciplinary team to insure a wonderful rehab experience for patients and their families by being responsive and individualizing treatment plans. Be able to work in a supportive rehab environment with progressive treatment modalities to address a variety of diseases and impairments. In-house therapy with local management support. Job Requirements: EDUCATION: Must be a graduate of an accredited Therapy program. CERTIFICATE / LICENSE: Must be licensed in the state of the SNF you will be working. EXPERIENCE: Previous rehab SNF experience is preferred. Visit ********************************* for more information. Background checks/drug-free workplace. EOE. PI24eecc8d2e12-37***********3

Love real estate, helping people, and using AI to work smarter? Join a design-forward team where your creativity, systems thinking, and initiative make a real impact every day. The Allison Pochapin Team at Compass brings a fresh, elevated approach to Pittsburgh real estate-where design, strategy, communication, and care all come together. With 20+ years in the East End and city neighborhoods, we deliver a thoughtful, detail-oriented experience rooted in expertise and genuine connection. We're also embracing the next era of real estate by integrating AI, automation, and modern systems into the way we work. Our team is built on creativity, intuition, and meaningful relationships, creating a process that feels personal, grounded, and high impact. About the Role: We're looking for a licensed assistant who wants to do more than check boxes - someone eager to support listings and clients while helping build AI-driven workflows, content, and systems that power a high-performing real estate team. You'll be client-facing and detail-driven - equally comfortable hosting open houses, prepping contracts, managing calendars, and using AI tools to streamline workflows and content. Ideal candidates thrive in a fast-paced environment, love systems and checklists, and want to help build a design-forward, women-led real estate brand that's embracing the future of our industry. Expectations for this role: 🏠 Support Listings - Showings, open houses, CMA prep, seller updates - plus using AI to streamline the setup. 📆 Keep Us Organized - Manage calendars, inboxes, and follow-ups with smart systems that keep the team moving. 📲 Help with Content - Upload posts, keep branding tight, and use AI to assist with drafts and ideas. 🧾 Manage Transactions - Schedule, track milestones, and keep communication smooth from contract to close. 💌 Enhance Client Experience - CRM updates, gifting, onboarding, and helping run automated nurture flows (Flodesk, ManyChat). 🤖 Build Better Systems - Use AI + automations (Zapier, ManyChat, etc.) to create workflows that make everything run smarter. 🧠 Strengthen Operations - Create SOPs, checklists, digital organization, and jump into special projects that improve the business. Qualifications: Based in Pittsburgh, PA, with strong knowledge of city neighborhoods or excitement to learn them Detail-oriented and highly organized, able to juggle multiple priorities with clarity and calm Strong written and verbal communication skills, with a polished, professional tone Tech-forward and AI-curious - comfortable with Google Suite, CRMs, MLS systems, and excited to use tools like ChatGPT, ManyChat, Flodesk, Zapier, etc. Comfortable working independently while anticipating needs and taking initiative Warm, client-centered presence with a friendly, professional demeanor Valid driver's license + reliable transportation for showings, staging, and property visits Salary based on experience + production bonus.

The Personal Executive Assistant provides personal and administrative support, facilitates communication with high profile talent, agents, and other executives and represents the CEO and company professionally. Our client offers a collaborative, fast-paced and high performing environment that requires a high degree of customer service and communication skills. Responsibilities: Works closely with the CEO to understand priorities, tracking progress throughout business day and maintains alignment with objectives. Maintains CEO's calendar, coordinates meetings and appointments and keeps parties appropriately informed on a timely basis when changes occur Screens incoming calls and correspondence and responds independently as needed Provides personal assistance such as running errands, assisting with projects, helping with ordering cards and gifts, routine tasks, and arranging travel Responsible for the oversight of office housekeeping, supply and office management Arranges, books and monitors details of complex travel and itineraries Prepares expense reports and reconciles corporate credit card account Collects and compiles data, preparing assigned standard reports, communicating with various external and internal partners as required Organizes and facilitates meetings, appointments, and conference calls as requested Creates and maintains presentation, database and spreadsheet files Organizes programs, events, meetings or conferences by arranging facilities and caterers Prepares correspondence, filing, photocopying, scanning, and fax and mail distribution as required Request couriers and deliveries Supports and demonstrates strong commitment to organization policies and procedures Exercises discretion and maintains confidentiality at all times Qualifications Bachelor's degree preferred but High School diploma or equivalent (G.E.D) with 2 years of related training/experience may be substituted Prior work experience in similar role required, preferably in entertainment industry Demonstrated proactive approach to problem-solving with strong decision-making capability and ability to work independently Demonstrated ability to work collaboratively in a team environment Exemplary planning and time management skills and ability to multi-task and prioritizing workload Excellent interpersonal, verbal and written communication skills Full comprehension of office management systems and procedures; up to date with advancements in office applications and tools; demonstrated proficiency with Google Docs and MS Office application

The Personal Executive Assistant provides personal and administrative support, facilitates communication with high profile talent, agents, and other executives and represents the CEO and company professionally. Our client offers a collaborative, fast-paced and high performing environment that requires a high degree of customer service and communication skills. Responsibilities: Works closely with the CEO to understand priorities, tracking progress throughout business day and maintains alignment with objectives. Maintains CEO's calendar, coordinates meetings and appointments and keeps parties appropriately informed on a timely basis when changes occur Screens incoming calls and correspondence and responds independently as needed Provides personal assistance such as running errands, assisting with projects, helping with ordering cards and gifts, routine tasks, and arranging travel Responsible for the oversight of office housekeeping, supply and office management Arranges, books and monitors details of complex travel and itineraries Prepares expense reports and reconciles corporate credit card account Collects and compiles data, preparing assigned standard reports, communicating with various external and internal partners as required Organizes and facilitates meetings, appointments, and conference calls as requested Creates and maintains presentation, database and spreadsheet files Organizes programs, events, meetings or conferences by arranging facilities and caterers Prepares correspondence, filing, photocopying, scanning, and fax and mail distribution as required Request couriers and deliveries Supports and demonstrates strong commitment to organization policies and procedures Exercises discretion and maintains confidentiality at all times Qualifications Bachelor's degree preferred but High School diploma or equivalent (G.E.D) with 2 years of related training/experience may be substituted Prior work experience in similar role required, preferably in entertainment industry Demonstrated proactive approach to problem-solving with strong decision-making capability and ability to work independently Demonstrated ability to work collaboratively in a team environment Exemplary planning and time management skills and ability to multi-task and prioritizing workload Excellent interpersonal, verbal and written communication skills Full comprehension of office management systems and procedures; up to date with advancements in office applications and tools; demonstrated proficiency with Google Docs and MS Office application

Job DescriptionPosition: ABA Intake, Scheduling & Administrative Assistant Salary: $22-$25 per hour We are a dedicated team in the healthcare industry focused on providing high-quality ABA services. Our core mission is to make a meaningful difference in the lives of individuals with Autism Spectrum Disorder by offering supportive, personalized, and innovative programs. We are deeply committed to service excellence, community outreach, and fostering a collaborative, inclusive environment. Our core values-integrity, collaboration, and continual improvement-guide everything we do. If you're passionate about helping others, thrive in dynamic environments, and are looking to grow with a purpose-driven organization, we'd love to hear from you.Position Summary We are seeking a highly organized and proactive ABA Intake, Scheduling & Administrative Coordinator to join our Buffalo team. This role combines administrative, client-facing, and operational functions. You will oversee the intake process for new clients, manage the scheduling of Behavior Technicians (BTs), and be responsible for opening, closing, and ensuring the clinic operates smoothly on a daily basis. Serving as the key administrative presence on-site, you will support overall clinic functionality, address logistical needs, and ensure clients and staff are welcomed into a well-run environment. This role reports directly to the Regional Manager in Buffalo.Key Responsibilities Clinic Operations & Administration Open and close the clinic each day following standard operating procedures. Ensure the clinic environment is clean, safe, fully stocked, and operational. Coordinate facility needs (maintenance, supplies, vendors) as needed. Serve as the on-site point of contact for day-to-day administrative and operational issues. Maintain clinic documentation and assist with general office support tasks. Client Intake & Onboarding Manage the intake process from referral through onboarding. Ensure all client documentation is accurate, complete, and up to date. Confirm eligibility and communicate next steps to clients and families. Administer intake through the client portal and maintain detailed records in Central Reach. Serve as the primary contact for referrals, families, and partners. Scheduling & Coordination Schedule Behavior Technicians in alignment with client needs and staff availability. Adjust and manage daily/weekly changes to the schedule, addressing cancellations and gaps. Collaborate with Clinical, Authorizations, and Onboarding teams for seamless case coordination. Monitor technician coverage and actively support scheduling optimization. Reporting & Process Support Maintain SOPs and templates related to intake, scheduling, and admin procedures. Use Power BI and other tools to generate reports supporting scheduling and staffing decisions. Identify and implement improvements in intake and scheduling processes. Success Milestones 30 Days: Understand intake, scheduling, and clinic open/close procedures; begin managing assigned tasks. 60 Days: Independently run intake caseloads, manage schedules, and maintain daily clinic functions. 90 Days: Lead intake, scheduling, and admin functions fully; contribute to operational improvement projects. 1 Year: Optimize workflows and take ownership of intake and scheduling KPIs. Requirements Experience Healthcare intake experience - required Central Reach experience - strongly preferred ABA or behavioral health background - a plus Skills Proficient in Central Reach, Microsoft, DocuSign, and similar tools Strong organizational and multitasking ability Excellent verbal and written communication Proactive, professional, and customer-service oriented Comfortable managing a clinic environment independently Able to troubleshoot, problem-solve, and communicate effectively with staff and families Perks & Benefits Comprehensive medical, dental, and vision coverage 15 days of Paid Time Off (PTO) 10 floating holidays annually Career growth opportunities within a rapidly expanding company Opportunity to make a real impact in families' lives Equal Employment Opportunity (EEO) Statement We are committed to providing equal employment opportunities to all individuals. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, disability, or any other protected status. Powered by JazzHR UeiLupMYY9

GENERAL DESCRIPTION Provide short term and long-term production scheduling for the plant. WHY WORK FOR US? At Wells, we empower our team members to deliver an exceptional client experience. Our employees are talented problem solvers that shine in preconstruction, engineering, operations, and project management. They bring innovative solutions that yield outstanding results. In the design and construction industry, we focus on honesty and hard work to build trust that lasts beyond individual projects. Our team is consistently working to improve building processes and raise industry standards. We meet our partners' needs through collaborative efforts that ensure safe and certain results, reducing risks along the way. Together, we help businesses and individuals succeed and change our communities for the better. WHAT WE HAVE TO OFFER Wells values our employees and is committed to providing a competitive and comprehensive benefits package. Please note that the benefits listed here are for non-union employees. Benefits for union employees are covered under separate collective bargaining agreements which can be obtained through their union business agent or their HR representative. Health, dental and vision insurance Paid premiums for short- and long-term disability, and life insurance Wellness Incentives Paid holidays Flex spending for medical and daycare Health savings account (HSA) 401(k) plan with profit sharing Access to Nice Healthcare Employee Assistance Program Paid Time Off (PTO) Wishbone Pet Insurance Critical Illness Benefit Plan Accident Insurance Plan Voluntary Hospital Indemnity Plan Other benefits include Health and Family Care leave for both union and non-union employees. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Work with Sales, PM, Engineering and Production to create appropriate production schedule. Make appropriate schedule adjustments based on updated job schedule information. Build pour schedules to best optimize production practices and meet delivery deadlines Maintain a professional relationship with the drafting department and assist them with pour tickets. Work with the Yard/finishing manager to best optimize storage capabilities Work for this position is done in Excel for over 90% of the job; one must be proficient. EDUCATION, SKILLS, AND ABILITIES REQUIRED High School Diploma or GED Experience with Microsoft Office, must be proficient in Excel. Ability to manage multiple projects at one time. Ability to train and coach other employees when necessary. Must be able to solve problems quickly and efficiently. Must have interpersonal communication skills to interact with co-workers, supervisors, and managers. Must be able to solve problems quickly and efficiently. Ability to work with others to get the project completed efficiently and work independently when needed. Understand and accept changes that are implemented to become Best in Class. PHYSICAL REQUIREMENTS/ ADA ESSENTIAL FUNCTIONS Ability to sit or stand for extended periods of time Manual dexterity and hand-eye coordination for typing, filing, and using office equipment Visual acuity and ability to read small print Hearing acuity and ability to communicate effectively with others Ability to lift and move office supplies and equipment Mobility and ability to move around the office as needed WORKING CONDITIONS Low risk of exposure to unusual elements. Low risk of safety precautions. General Office Environment This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor. Wells is an Equal Opportunity Employer, including Veterans and Individuals with Disabilities. Wells participates in E-Verify and will provide the federal government with your I-9 Form information to confirm you are authorized to work in the U.S.

Job Description Administrative Support Assistant Full -Time 8am - 5pm, Weekdays This role will require you to work at other locations (Harrisburg or York) on occasion No weekends or holidays Essential Functions: Serve as the first point of contact, managing the switchboard and welcoming visitors, guests, and staff with professionalism, warmth, and compassion. Coordinate with staff regarding visitors, deliveries, volunteers, and vendors to ensure smooth daily operations. Support internal communications by maintaining bulletin boards, postings, and organizational announcements. Deliver administrative support across multiple departments through accurate data entry, document management, and organized filing. Manage the electronic meeting room scheduling system; provide guidance to staff on scheduling procedures and post updated room schedules weekly. Prepare meeting rooms, coordinate technology needs, and ensure materials are set up for seamless meetings. Assist with organizational programs and events, including ticket distribution, logistics, and special projects. Track and document approved interdepartmental assistance requests to ensure timely follow-up and resolution. Collect, sort, and distribute incoming/outgoing mail, interoffice deliveries, and special projects in a timely manner. Operate and maintain office and mailroom equipment; act as liaison with vendors to resolve service needs. Accurately record and track petty cash, donations, raffle/gift cards, and ticket sales, including quarterly reporting as required. Manage ordering, inventory, and distribution of office and kitchen supplies, ensuring cost-effectiveness and availability. Qualifications High school diploma or GED required. A combination of relevant education-such as college-level coursework, business certifications, specialized training, and progressively responsible administrative experience preferred. Minimum of 1-2 years of recent administrative, clerical, or customer services experience required Demonstrated ability to deliver exceptional customer service, work collaboratively across departments, communicate effectively (both verbally and in writing), manage multiple priorities with strong organizational skills, and engage in crucial conversations with professionalism and tact. Strong proficiency in Microsoft Office Suite, Microsoft Teams or other collaborations platforms such as Zoom Must be able to communicate fluently in English, both verbally and in writing, with a pleasant and professional speaking voice. Our Mission To provide personalized care and comfort to help patients and families live better with serious illness through end of life. Our Vision Every person living in our community will receive the care and compassion they need while coping with serious illness, facing end of life, or experiencing the loss of a loved one. Our Values We value people and treat everyone with compassion, care, respect and courtesy. We value the comfort and dignity of our patients, their families and their caregivers. We value integrity, honesty and ethical behavior. We value teamwork, open communication, and mutual respect for each other. We value being part of our community. Privacy Notice: CCPA & GDPR Compliance We value your privacy and comply with the California Consumer Privacy Act (CCPA) and the General Data Protection Regulation (GDPR). As a part of the job application process, we may collect your name, address, email, phone number, resume, cover letter, websites, social media, education, age, citizenship status, work history, criminal history, and/or professional license status. We will not sell your information. Under the CCPA (for California residents), you have the right to know and delete your personal information with us. If you are a resident of the European Economic Area (EEA), you have the right to access, rectify, erase, restrict the processing of, receive a copy of, or object to the processing any information we collect. To exercise your rights under GDPR, please contact us.

Back to Search Results Divisional Scheduler, Administrative Nursing Support Cardiology, Full-time Days Monday-Friday Winston Salem, NC, United States Shift: Various Job Type: Regular Share: mail

Department: 34410 Wake Forest Baptist Medical Center - Nursing Med Surg: 5 Reynolds CT Surgery Status: Full time Benefits Eligible: Yes Hours Per Week: 40 Schedule Details/Additional Information: Generally Monday-Friday normal business hours Pay Range $20.40 - $30.60 EDUCATION/EXPERIENCE: Bachelor's degree preferred; or, an equivalent combination of relevant education and/or experience. Strong background in computer spreadsheet systems. LICENSURE, CERTIFICATION, and/or REGISTRATION: N/A ESSENTIAL FUNCTIONS: 1. Supervises and coordinates various personnel functions including continual monitoring and assessment of departmental schedules including balancing, swaps and management of BTO requests. 2. Reviews and revises schedules to optimize staff efficiency, and unit coverage. Anticipates multiple workflows and prepares accordingly. 3. Utilizes ClairVia scheduling module and email for scheduling and documentation purposes. 4. Follows divisional policies and procedures to assure accuracy of schedules. 5. Ensures coordination of staffing coverage and flow of information by promptly communicating with internal and external sources. 6. Prepares detailed analysis of staffing and census levels for individual units to identify shift-by-shift and week-to-week trends in order to justify position requests for additional staffing. Reports key indicators and critical success factors related to staffing, which are necessary to benchmark performance and monitor nursing unit resources. 7. Works within multiple spreadsheet systems to ensure budgetary metrics are met for the individual unit as well as the divisional whole for staffing costs. 8. Supports regulatory compliance needs for surveying bodies such as The Joint Commission (TJC) and CMS. Responsibilities include, but are not limited to; medication refrigerator log monitoring, corridor cleanliness, and completion of safety walks. 9. Contributes to the success of the department by assisting in the development and implementation of methods to improve unit efficiency and customer service. 10. Coordinates events for unit and division as assigned. Serves as a courteous, prompt contact for staff and leadership. SKILLS/QUALIFICATIONS: Understanding of inpatient nursing needs Proficient Microsoft Excel, Word, PowerPoint Professional handling of exposure to confidential/sensitive information Ability to multitask Ability to remain positive in demanding situations Knowledge of purchasing and inventory control Ability to develop and maintain professional, service oriented relationships with staff, management, co-workers, and supervisors WORK ENVIRONMENT: Office as well as clinical areas though not in a clinical role Possible hybrid ability to work remotely during high schedule volume times PHYSICAL REQUIREMENTS: 0% 35% 65% to to to 35% 65% 100% N/A Activity X Standing X Walking X Sitting X Bending X Reaching with arms X Finger and hand dexterity X Talking X Hearing X Seeing Lifting, carrying, pushing and or pulling: X 20 lbs. maximum X 50 lbs. maximum X 100 lbs. maximum Our Commitment to You: Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more - so you can live fully at and away from work, including: Compensation * Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training * Premium pay such as shift, on call, and more based on a teammate's job * Incentive pay for select positions * Opportunity for annual increases based on performance Benefits and more * Paid Time Off programs * Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability * Flexible Spending Accounts for eligible health care and dependent care expenses * Family benefits such as adoption assistance and paid parental leave * Defined contribution retirement plans with employer match and other financial wellness programs * Educational Assistance Program About Advocate Health Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation's largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.

Job Purpose: The primary purpose and function of the Fee Schedule Administrator is to organize and maintain all insurance fee schedules, ensuring they are loaded into the Practice Management System in a timely manner. The Fee Schedule Administrator is responsible for maintaining insurance alerts, addressing limitations and exclusions for proper billing. The Fee Schedule Administrator must understand the impact fees and alerts entered into the system have on operations and other departments within the Support Office. Duties and Responsibilities: * Ensure that company-wide insurance receivables are maximized through proper fee schedule interpretation. * Identify and load insurance fee schedule limitations and exclusions in the Practice Management System for proper billing purposes. * Maintain all accepted insurances plans, archive old, discontinued or unused insurance plans. * Accurately load and maintain all fee schedules and plan alerts in the Practice Management System, ensuring fees are current and active for relevant effective dates. Distribute all insurance plan and fee schedule updates to the dental offices in a timely manner. Archive deactivated fee schedules. Coast Dental strives for 100% accuracy, but 98% is the minimum standard accepted. * Ensure fees are being paid at the negotiated rate. * Provide support to dental practices, responding to office inquiries regarding fees, insurance filing and portal access. * Create and maintain all insurance CDT procedures, explosion, and product codes in our Practice Management System. Create promotional codes, as requested by the Senior Leadership Team. * Work closely with the practices in protecting the assets of Coast Dental by properly training the offices when errors are made and how to correct them. Work to eliminate linkage errors through education and training. * Utilize various communication methods, both on and offline, to contact insurance carriers regarding portal access issues and portal functionality issues. * Reset passwords and manage user accounts for insurance carrier websites per office requests. * Read and analyze explanation of benefits and make proper adjustments according to Coast Dental processing criteria. * Perform other duties, as assigned. Knowledge, Skills and Abilities: * Ability to organize large amounts of data including plan documents, directories, spreadsheets, and files. * Proficient in Microsoft Office, with an emphasis on MS Excel and the ability to use formulas such as lookups, conditional statements, and data modeling. * Demonstrates attention to detail, multi-task, ability to handle sensitive information and main strict confidentiality. * Oral Communication- Listens and gets clarification; Responds well to questions. Maintains constant and open communication with all parties involved in each issue. * Written Communication- Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Able to read and interpret written information. * Problem Solving- Identifies problems in a timely manner; Gathers and analyzes information skillfully. * Teamwork- Balances team and individual responsibility; Contributes to building a positive team spirit. * Professionalism- Accepts responsibility for own actions; Follows through on commitments.

Join a supportive team at Coastal Orthopedics and help make a real difference in patient care. At Coastal Orthopedics, we are dedicated to providing top-tier care while fostering a collaborative and growth-oriented environment. As a Healthcare Administrative Assistant/Surgery Scheduler, you'll work directly with our patients, playing a vital role in ensuring a seamless and compassionate experience. Why You'll Love Working Here: Team-Centric Environment: Work closely with our physicians and clinic team to provide excellent patient care. Professional Growth: Benefit from ongoing opportunities for skill development and career advancement. Work-Life Balance: Enjoy a structured yet supportive work schedule with full benefits. State-of-the-Art Facilities: Be a part of a practice using the latest technology and equipment in orthopedic care. What You'll Do: Timely and accurately completes assigned tasks which include: triaging of incoming calls, working task logs, scheduling appointments (surgical procedures, pre-operative testing, physical therapy and imaging), handling medication refill request and performing other administrative duties as assigned. Coordinates all aspects of surgery scheduling to include pre-operative testing, cardiac/medical clearances, patient education, equipment needs and post-operative care. Works closely with the insurance department to ensure proper authorization is obtained. Arranges transportation and interpretation services for patients, when appropriate. Facilitates the coordination of care with outside referring physicians, ASC's, hospitals, pharmacies, laboratories, physical therapy centers, skilled nursing facilities, home health agencies, imaging centers and supply vendors. Properly routes all diagnostic test results, medication requests and other pertinent patient information to the physician in a timely, accurate manner utilizing the PAQ. Urgent results requiring immediate attention need handled accordingly. Calls in medication requests and refills to the pharmacies as needed paying close attention to name, dosage and SIG. Obtains authorization for the prescription, as needed. Communicates with the front office staff on medication requests and patient pick-ups. What Your Qualifications Should Be: Bachelors degree or equivalent experience preferred. CPR certification (or ability to obtain within three months of hire). Experience with EHR systems (NextGen preferred) and knowledge of basic surgical techniques. What Your Benefits Look Like: Competitive compensation with full-time benefits. Opportunities for professional development and continued education. Comprehensive medical, dental, and vision coverage, plus retirement savings plans. Ready to help make a difference in patient care? Apply today and join Coastal Orthopedics, where every role plays a crucial part in our mission! Coastal Orthopedics is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Job Description Join a supportive team at Coastal Orthopedics and help make a real difference in patient care. At Coastal Orthopedics, we are dedicated to providing top-tier care while fostering a collaborative and growth-oriented environment. As a Healthcare Administrative Assistant/Surgery Scheduler, you'll work directly with our patients, playing a vital role in ensuring a seamless and compassionate experience. Why You'll Love Working Here: Team-Centric Environment: Work closely with our physicians and clinic team to provide excellent patient care. Professional Growth: Benefit from ongoing opportunities for skill development and career advancement. Work-Life Balance: Enjoy a structured yet supportive work schedule with full benefits. State-of-the-Art Facilities: Be a part of a practice using the latest technology and equipment in orthopedic care. What You'll Do: Timely and accurately completes assigned tasks which include: triaging of incoming calls, working task logs, scheduling appointments (surgical procedures, pre-operative testing, physical therapy and imaging), handling medication refill request and performing other administrative duties as assigned. Coordinates all aspects of surgery scheduling to include pre-operative testing, cardiac/medical clearances, patient education, equipment needs and post-operative care. Works closely with the insurance department to ensure proper authorization is obtained. Arranges transportation and interpretation services for patients, when appropriate. Facilitates the coordination of care with outside referring physicians, ASC's, hospitals, pharmacies, laboratories, physical therapy centers, skilled nursing facilities, home health agencies, imaging centers and supply vendors. Properly routes all diagnostic test results, medication requests and other pertinent patient information to the physician in a timely, accurate manner utilizing the PAQ. Urgent results requiring immediate attention need handled accordingly. Calls in medication requests and refills to the pharmacies as needed paying close attention to name, dosage and SIG. Obtains authorization for the prescription, as needed. Communicates with the front office staff on medication requests and patient pick-ups. What Your Qualifications Should Be: Bachelors degree or equivalent experience preferred. CPR certification (or ability to obtain within three months of hire). Experience with EHR systems (NextGen preferred) and knowledge of basic surgical techniques. What Your Benefits Look Like: Competitive compensation with full-time benefits. Opportunities for professional development and continued education. Comprehensive medical, dental, and vision coverage, plus retirement savings plans. Ready to help make a difference in patient care? Apply today and join Coastal Orthopedics, where every role plays a crucial part in our mission! Coastal Orthopedics is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.