How to hire a process assistant

How to hire a process assistant, step by step

Here's a step-by-step process assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a process assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new process assistant
• Step 8: Go through the hiring process checklist

What does a process assistant do?

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1. Identify your hiring needs

   Before you start hiring a process assistant, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A process assistant's background is also an important factor in determining whether they'll be a good fit for the position. For example, process assistants from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of process assistants.

   Type of Process Assistant	Description	Hourly rate
   Process Assistant	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$12-19

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Data Entry
   • Computer System
   • Office Equipment
   • Problem Solve
   • Quality Standards
   • Word Processing
   • HR
   • Payroll
   • Production Process
   • Machine Operators
   • Front Desk
   • Schedule Appointments
   • Equipment Operation

   Check all skills

   Responsibilities:

   • Manage and update company Facebook page with daily updates, finding/sharing relevant and interesting information, and encouraging fan engagement.
   • Learned how an IEP is developed and implement.
   • Process FHA, VA and conventional loans at Lancaster branch.
   • Assist management to prepare for the FDA and EMA audits.
   • Provide support to planning, development and monitoring of KAIZEN events.
   • Conduct daily status calls on orders in all QC associate queues.

   More process assistant duties

3. Make a budget

   Including a salary range in your process assistant job description is one of the best ways to attract top talent. A process assistant can vary based on:

   • Location. For example, process assistants' average salary in delaware is 44% less than in hawaii.
   • Seniority. Entry-level process assistants 33% less than senior-level process assistants.
   • Certifications. A process assistant with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a process assistant's salary.

   Average process assistant salary

   $16.18hourly

   $33,657 yearly

   ---

   Entry-level process assistant salary

   $27,000 yearly salary

   Updated December 16, 2025

   Average process assistant salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Washington	$38,348	$18
   2	Maryland	$38,127	$18
   3	District of Columbia	$37,649	$18
   4	California	$37,259	$18
   5	Louisiana	$36,520	$18
   6	Minnesota	$35,846	$17
   7	Texas	$35,569	$17
   8	New Hampshire	$34,762	$17
   9	Utah	$34,726	$17
   10	New Mexico	$34,665	$17
   11	Indiana	$34,591	$17
   12	Massachusetts	$33,998	$16
   13	Virginia	$33,601	$16
   14	Illinois	$33,420	$16
   15	New York	$33,072	$16
   16	Michigan	$32,730	$16
   17	Florida	$32,369	$16
   18	North Carolina	$32,241	$16
   19	Wisconsin	$31,825	$15
   20	Pennsylvania	$31,678	$15

   Average process assistant salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	UMass Memorial Health	$49,429	$23.76	9
   2	O'Brien Architects	$48,355	$23.25
   3	University of California-Berkeley	$46,964	$22.58	1
   4	University of Nevada, Reno	$43,872	$21.09	6
   5	General Dynamics Mission Systems	$43,416	$20.87
   6	Beacon Hill Staffing Group	$42,895	$20.62
   7	Idaho Central Credit Union	$42,499	$20.43
   8	Armanino	$41,739	$20.07
   9	Massachusetts Institute of Technology	$40,653	$19.54	4
   10	Cornell University	$39,317	$18.90	5
   11	Martin Marietta	$38,867	$18.69	2
   12	Dominion Energy	$38,680	$18.60	3
   13	State Bar of Michigan	$37,777	$18.16
   14	Mayo Clinic	$37,673	$18.11	38
   15	Chubb	$37,668	$18.11	11
   16	Alliance Defending Freedom	$36,542	$17.57	2
   17	University at Buffalo	$36,395	$17.50	8
   18	Children's Hospital Colorado	$35,385	$17.01	2
   19	PeaceHealth	$35,312	$16.98
   20	Aon	$35,138	$16.89	1

4. Writing a process assistant job description

   A process assistant job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a process assistant job description:

   Process assistant job description example

   INTERVIEWED BY SEPTEMBER 1ST ELIGIBLE FOR $1,000 RETENTION BONUS!
   
   Conagra Brand Foods, Vlasic, located in Imlay City, Michigan, has an opportunity to meet regular production demand in the role of Process Room Assistant/Outside Feed (PR Assistant). The PR Assistant is normally required for full-time hours plus daily/weekend overtime as scheduled. The hourly rate of pay is $15.76/hr., $0.25/hour cold weather (Oct-April), 2nd shift premium of $0.25 (if applicable) as well as eligibility for employee benefit package.
   
   PR Assistant will be required to utilize forklift and will receive OSHA required training and industry specific training. PR Assistant must know how to perform the job properly and safely as demonstrated by workplace evaluation. The PR Assistant is responsible for maintaining expected level of task completion in a safe manner and maintaining the highest quality at all times.
   
   RESPONSIBILITIES:
   The Process Assistant is responsible for assisting the attendant in desalting salt stock for production. This position requires basic math skills and the ability to train direct new seasonal employees. The Process Assistant must be able to work closely with the QA lab and with the Tankyard.
   
   REQUIREMENTS:
   Collaborate extensively with PR Attendant and work closely with other departments including Quality, Agriculture, Maintenance and OperationsAbility to work outdoors, primarily during the months April-NovemberDisplay good work ethic, resourcefulness, and organization Adapt to changing situations and be able to establish priorities Complete and maintain paperwork in a neat an orderly fashion, compile, analyze and report data Follow standard work procedure and good manufacturing practices Work accurately with minimal supervision Excellent written and verbal communication skills Practice consistent and reliable attendance Available to work different shifts and overtime including weekend Train and direct other associates as required Ability to successfully coordinate several activities concurrently.All other duties as assigned.
   
   QUALIFICATIONS:
   Forklift experience preferred Basic math skills Heavy Labor lifting up to 50lbs Ability to climb, sit, twist and reach constantly Ability to push/pull and walk and frequently
   
   Our Benefits:
   
   We care about your total well-being and will support you with the following, subject to your location and role:
   Health: Medical, dental and vision insurance, company-paid life, accident and disability insurance Wealth: great pay, incentive opportunity, matching 401(k) and stock purchase plan Growth: online courses, virtual and classroom development experiences Balance: paid-time off, parental leave, flexible work-schedules (subject to your location and role)
   
   Our Company:
   
   Conagra Brands is one of North America's leading branded food companies. We have a rich heritage of making great food, and a team that's passionate about innovation and growth. Conagra offers choices for every occasion through iconic brands, such as Birds Eye , Marie Callender's , Banquet , Healthy Choice , Slim Jim , Reddi-wip , and Vlasic , and emerging brands, including Angie's BOOMCHICKAPOP , Duke's , Earth Balance , Gardein , and Frontera .
   We pride ourselves on having the most impactful, energized and inclusive culture in the food industry. For more information, visit www.conagrabrands.com.
   
   Conagra Brands is an equal opportunity employer and considers qualified applicants for employment without regard to sex, race, color, religion, ethnic or national origin, gender, sexual orientation, gender identity or expression, age, pregnancy, leave status, disability, veteran status, genetic information and/or any other characteristic or status protected by national, federal, state or local law.

   Copy this example

   

5. Post your job

   To find process assistants for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any process assistants they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level process assistants with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your process assistant job on Zippia to find and recruit process assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit process assistants, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new process assistant

   Once you have selected a candidate for the process assistant position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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