How to hire a program administration manager

How to hire a program administration manager, step by step

Here's a step-by-step program administration manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a program administration manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new program administration manager
• Step 8: Go through the hiring process checklist

What does a program administration manager do?

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1. Identify your hiring needs

   First, determine the employments status of the program administration manager you need to hire. Certain program administration manager roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect program administration manager also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   Here's a comparison of program administration manager salaries for various roles:

   Type of Program Administration Manager	Description	Hourly rate
   Program Administration Manager		$24-47
   Manager	Managers are responsible for a specific department, function, or employee group. They oversee their assigned departments and all the employees under the department... Show more	$17-44
   Club Manager	A club manager is responsible for overseeing club operations, delegating tasks to the club staff, and ensuring that the team provides the highest customer service and satisfaction for the guests. Club managers inspect the stability of technical tools and equipment, including the adequacy of inventory and food and beverage stocks... Show more	$12-35

   Show more

2. Create an ideal candidate profile

   Common skills:

   • PowerPoint
   • Human Resources
   • Data Management
   • Home Health
   • Medicare
   • Financial Management
   • Administrative Procedures
   • Government Agencies
   • Payroll
   • Administrative Functions
   • Personnel Actions
   • Program Development
   • Training Programs
   • State Agencies

   Check all skills

   Responsibilities:

   • Manage implementation of referrals, coordinate assignment of new physicians and create support network for transitioning patients during clinic closure.
   • Prepare and finalize presentation materials including PowerPoint slides.
   • Administer the repository and distribution of relevant project materials via SharePoint and facilitate the distribution of information among relevant audiences.
   • Carry out public relation activities for the corporation, including marketing of physical rehabilitation services to area hospitals and referral sources.
   • Deliver major competitive wins through work on RFP responses.
   • Communicate with local and national fraternity leadership to facilitate cooperation and mutual understanding of chapter activities.

   More program administration manager duties

3. Make a budget

   Including a salary range in your program administration manager job description is a great way to entice the best and brightest candidates. A program administration manager salary can vary based on several factors:

   • Location. For example, program administration managers' average salary in north dakota is 37% less than in california.
   • Seniority. Entry-level program administration managers earn 49% less than senior-level program administration managers.
   • Certifications. A program administration manager with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a program administration manager's salary.

   Average program administration manager salary

   $70,823yearly

   $34.05 hourly rate

   ---

   Entry-level program administration manager salary

   $50,000 yearly salary

   Updated December 14, 2025

   Average program administration manager salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$95,403	$46
   2	Massachusetts	$86,863	$42
   3	Washington	$85,789	$41
   4	Rhode Island	$85,353	$41
   5	Michigan	$83,667	$40
   6	New York	$78,530	$38
   7	Georgia	$78,223	$38
   8	Montana	$77,100	$37
   9	Illinois	$73,165	$35
   10	Connecticut	$72,826	$35
   11	North Carolina	$72,111	$35
   12	Virginia	$70,537	$34
   13	Minnesota	$69,090	$33
   14	Maryland	$68,798	$33
   15	Texas	$68,580	$33
   16	Alabama	$65,532	$32
   17	Oklahoma	$63,648	$31
   18	Ohio	$62,517	$30
   19	Utah	$62,065	$30
   20	Colorado	$60,304	$29

   Average program administration manager salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Amazon	$107,422	$51.65	262
   2	Northrop Grumman	$85,827	$41.26	135
   3	Jet Propulsion Laboratory	$79,805	$38.37
   4	Goodyear	$77,687	$37.35
   5	Fresenius Medical Care Windsor, LLC	$77,378	$37.20	10
   6	Kasai North America	$74,368	$35.75
   7	Premier Inc.	$74,025	$35.59	1
   8	Gwinnett County Board of Education	$73,424	$35.30	1
   9	Children's Hospital New Orleans	$72,097	$34.66
   10	Children's Hospital Colorado	$71,672	$34.46	1
   11	Indian Health Service	$71,563	$34.41	6
   12	Planned Parenthood	$70,745	$34.01	9
   13	Brigham and Women's Hospital	$70,578	$33.93	5
   14	American Services	$70,173	$33.74
   15	King County Housing Authority	$69,997	$33.65
   16	American Heart Association	$69,985	$33.65	24
   17	Care New England Health System	$69,118	$33.23	8
   18	Minnesota State Fair	$67,249	$32.33	21
   19	Mount Sinai Health System	$66,782	$32.11	60
   20	Northwestern Medicine	$66,101	$31.78	30

4. Writing a program administration manager job description

   A good program administration manager job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a program administration manager job description:

   Program administration manager job description example

   Who We Are
   Point32Health is a leading health and wellbeing organization, delivering an ever-better personalized health care experience to everyone in our communities. At Point32Health, we are building on the quality, nonprofit heritage of our founding organizations, Tufts Health Plan and Harvard Pilgrim Health Care, where we leverage our experience and expertise to help people find their version of healthier living through a broad range of health plans and tools that make navigating health and wellbeing easier.
   
   We enjoy the important work we do every day in service to our members, partners, colleagues and communities.
   
   Job Summary
   The Program Manager's scope would include Tufts Health Together (Medicaid), Tufts Health Unify, serving the under-65 dually eligible (Medicare and Medicaid) population, and Tufts Health Direct (individual and small group plans sold on and off-exchange).
   
   Responsibilities will include, but not be limited to, the following:
   
   *Is responsible for supporting the development and implementation of project requirements to ensure compliance with all contractual requirements in conjunction with the Business areas
   
   * Will serve as a product subject matter expert on cross-functional teams, with regard to product strategy, benefit design and regulatory requirements.
   
   * Will assist with the implementation, and ongoing oversight, of process improvement and/or regulatory initiatives that are core to the products' performance.
   
   * Will help monitor product performance from an administrative perspective, including assisting in the design and management of key performance indicators
   
   The Program Manager needs to demonstrate strong professional judgment and possess process engineering skills as well as to be able to understand root cause analyses.
   
   Key Responsibilities/Duties - what you will be doing
   Oversee the data quality of reports and agency filings
   Provide support as Product SME to other departments in response to contractual issues
   Assist with design, development and content of support workflows and documentation for process improvement initiatives
   Assist with Tufts Health Direct annual plan development and implementation process
   Undertake investigations of regulatory and compliance inquiries, prepare reports and monitor remediation
   Facilitate workgroups, prepare agendas and hold business stakeholders accountable for feedback and follow-up
   Develop and implement policies, procedures and practices designed to ensure compliance with the requirements of State and Federal health care regulations
   Represent the departments on regulatory and compliance related work groups and committees as appropriate.
   Work collaboratively with departments across the organization on various initiatives
   Serve as a partner to Product Strategy and the respective business owner(s) for issues pertaining to contractual compliance Managing regulatory submissions
   Assist in the coordination of materials and reports and provide updates to the appropriate and relevant agency
   Support Business owners to assess and respond to escalated business issues
   Other duties as assigned
   
   Qualifications - what you need to perform the job
   A Bachelor's Degree is required, preferably in health care management, business, or related field (equivalent experience may be considered).
   5-8year experience in a health care setting or related field. Compliance experience is a plus.
   
   # LI-KR1
   #LI-Hybrid
   
   Commitment to Diversity, Equity & Inclusion
   Point32Health is committed to making diversity, equity, and inclusion part of everything we do-from product design to the workforce driving that innovation. Our DEI strategy is deeply connected to our core values and will evolve as the changing nature of work shifts. Programming, events, and an inclusion infrastructure play a role in how we spread cultural awareness, train people leaders on engaging with their teams and provide parameters on how to recruit and retain talented and dynamic talent. We welcome all applicants and qualified individuals, who will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
   
   COVID Policy
   Please note: As of January 18, 2022, all employees - including remote employees - must be fully vaccinated. This position will require the successful candidate to show proof of full vaccination against COVID-19. Point32Health is an equal opportunity employer, and will consider reasonable accommodation to those individuals who are unable to be vaccinated consistent with federal, state, and local law.

   Copy this example

   

5. Post your job

   There are a few common ways to find program administration managers for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your program administration manager job on Zippia to find and recruit program administration manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit program administration managers, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new program administration manager

   Once you've selected the best program administration manager candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new program administration manager. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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