How to hire a property administrator

How to hire a property administrator, step by step

Here's a step-by-step property administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a property administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new property administrator
• Step 8: Go through the hiring process checklist

What does a property administrator do?

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1. Identify your hiring needs

   First, determine the employments status of the property administrator you need to hire. Certain property administrator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect property administrator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list presents property administrator salaries for various positions.

   Type of Property Administrator	Description	Hourly rate
   Property Administrator	Property, real estate, and community association managers take care of the many aspects of residential, commercial, or industrial properties. They make sure the property is well maintained, has a nice appearance, and preserves its resale or leasing value.	$12-27
   Real Estate Manager	A Real Estate Manager manages the financial aspects of a property. They collect rent and prepare and maintain financial statements... Show more	$27-62
   Resident Manager	A resident manager's role focuses on maintaining and supervising residential and rental properties, even hotels. Typically an in-house employee, it is a resident manager's responsibility to oversee all maintenance operations to ensure that the property is at optimal condition, assess staff's performance, prepare and manage budgets, and produce progress reports for the company or property owner... Show more	$14-39

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Property Management
   • Customer Service
   • Office Equipment
   • Administrative Functions
   • Budget Preparation
   • Real Estate
   • Service Contracts
   • Management Reports
   • Insurance Certificates
   • Photocopiers
   • Lease Administration
   • Yardi
   • Expense Reports
   • Code Invoices

   Check all skills

   Responsibilities:

   • Recruit to manage the process of client-own REO properties.
   • Manage third party services including cleaning, HVAC, plumbing, electrical, landscaping, specialty vendors and contracts.
   • Manage IP investigator/other service supplier relations.
   • Manage condominiums for individual investors; enforce lease requirements/community policies.
   • Meet with landlords to discuss technical matters when involve in evictions, maintenance and welcoming new tenants.
   • Generate estoppel certificates, and coordinate due diligence regarding various sales or acquisitions.

   More property administrator duties

3. Make a budget

   Including a salary range in the property administrator job description is a good way to get more applicants. A property administrator salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a property administrator in Oklahoma may be lower than in Connecticut, and an entry-level engineer typically earns less than a senior-level property administrator. Additionally, a property administrator with lots of experience in the field may command a higher salary as a result.

   Average property administrator salary

   $39,619yearly

   $19.05 hourly rate

   ---

   Entry-level property administrator salary

   $27,000 yearly salary

   Updated January 20, 2026

   Average property administrator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Washington	$48,983	$24
   2	California	$44,214	$21
   3	Colorado	$43,896	$21
   4	Alaska	$43,754	$21
   5	Massachusetts	$42,296	$20
   6	Maryland	$42,237	$20
   7	Illinois	$41,460	$20
   8	New York	$41,397	$20
   9	Nevada	$40,756	$20
   10	Virginia	$38,861	$19
   11	North Carolina	$38,768	$19
   12	New Mexico	$38,023	$18
   13	Ohio	$36,218	$17
   14	District of Columbia	$35,589	$17
   15	Texas	$34,567	$17
   16	Indiana	$34,142	$16
   17	Florida	$31,712	$15
   18	Georgia	$30,513	$15
   19	Alabama	$29,751	$14
   20	South Carolina	$29,196	$14

   Average property administrator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	BGC Partners	$75,336	$36.22
   2	Brookfield Properties	$59,283	$28.50	10
   3	Empower Media Marketing	$58,758	$28.25
   4	Regency Centers	$52,566	$25.27	2
   5	Fortive	$50,256	$24.16
   6	Parsons	$48,711	$23.42	7
   7	General Dynamics Mission Systems	$48,580	$23.36	5
   8	Marriott International	$46,789	$22.49	29
   9	Lincoln Property Company	$45,364	$21.81	92
   10	Oceaneering	$45,258	$21.76	1
   11	Transwestern	$45,089	$21.68	37
   12	Fluor Corporation	$45,054	$21.66	22
   13	Realty Income	$44,881	$21.58
   14	First National Realty	$44,711	$21.50	1
   15	Welltower	$44,640	$21.46	2
   16	Bechtel Corporation	$44,313	$21.30	21
   17	Beacon Hill Staffing Group	$44,178	$21.24
   18	Firstservice Residential California, Inc.	$43,767	$21.04
   19	Embarcadero Capital Partners	$43,681	$21.00
   20	National Renewable Energy Laboratory	$43,655	$20.99

4. Writing a property administrator job description

   A property administrator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a property administrator job description:

   Property administrator job description example

   Government Property Administrator (GPA): Responsible for maintaining an approved property control system in compliance with current government property regulations (FAR). The Government Property Administrator is the primary point of contact for internal or external audits of the property system. Maintain property records, dispose of property, perform annual physical inventories, prepare, and publish metrics as required.
   Essential Functions:
   
   Empowered Official (EO): • Provides accurate and timely local subject matter expertise to business teams • Prepares, executes, and manages ITAR/EAR export authorizations and records in EASE • Reviews and approves import/export documentation • Requests and manages carnets • Manages temporary exports • Implements and improves Global Trade Compliance policies and procedures • Facilitates international travel and international visitor approvals • Supports the investigation of potential violations and collaborates with Global Trade Compliance management to prepare voluntary disclosures and develop corrective actions • Participates in the planning and execution of audits • Develops and deploys Global Trade Compliance training for functional stakeholders and program teams • Manages denied party screening compliance • Completes annual SME training • Identifies and recommends process improvements • Coordinates with Trade Engineers to determine jurisidiction and classification determinations
   
   Major Responsibilities:
   
   Experience/Knowledge/Training: • Bachelor's Degree and minimum 9 years of prior relevant experience; Or, Graduate Degree and a minimum of 7 years of prior related experience • Requires a minimum of 9 years of related ITAR/EAR compliance experience • Requires experience in administration of government property including an understanding of government audit processes
   
   Additional Requirements:
   
   • Experience with LO/CLO requirements and procedures • Proficiency with MS Office applications is essential • Must be able to obtain and maintain a Security Clearance and be eligible for special accesses • Must be flexible to work varied shifts, overtime, weekends and travel on occasion • Based upon job duties, and need to visit different areas within facility, may be exposed to; fumes, dust, toxic or caustic chemicals (well below OSHA and ACGIH exposure guidelines), outdoor weather, moving mechanical parts and/or be part of a hearing conservation program due to noise levels around certain equipment • May be required to move items 25 pounds for distances of up to 25 feet • Requires ability to work with direction and exceptional organizational and communication skills, attention to detail, prioritization of conflicting needs and strong follow up skills required
   
   L3Harris Technologies is proud to be an Affirmative Action/Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.

   Copy this example

   

5. Post your job

   To find the right property administrator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with property administrators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit property administrators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your property administrator job on Zippia to find and recruit property administrator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting property administrators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new property administrator

   Once you've decided on a perfect property administrator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new property administrator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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