Administrative Assistant jobs at Property Management Association

Job Description Are you a highly motivated individual with exceptional organizational skills and a knack for effective communication? If so, we invite you to join our team as a Part-Time Real Estate Administrative Assistant in our Auburn Office. At ERA Key Realty Services, we're on the lookout for a detail-oriented and tech-savvy professional to support our real estate agents in providing top-notch service to their clients. If you're ready to take the next step in your career path and be a vital part of our dynamic team, we encourage you to send us your resume today! This is an in-person position; no remote candidates will be considered. Compensation: $17 - $20 hourly Responsibilities: Transaction Tracking: Monitor all transactions from the initial agreement to the post-closing phase. Produce closing statements on behalf of agents and the company. Transaction Reporting: Ensure timely closure of and reporting of transactions and maintain accurate records to be sent to the bookkeeping department. Compliance Review: Review all necessary documentation for file compliance, ensuring adherence to company policy and the corresponding state Real Estate Regulations. Social Media Marketing: Consistently maintain and update the branch's social media presence to promote our culture and services effectively. Marketing Support: Assist in the preparation of print marketing materials for agent listings and open houses, utilizing predefined templates. Office Organization: Maintain the overall organization and supply management of our office space, ensuring it's in top condition for agents and clients. Notify facilities management of any needs. Qualifications: Tech-Savvy: Proficiency in Word, Excel, PowerPoint, Outlook, Teams, and Internet skills; knowledge of Canva is a plus. Ability to quickly learn and troubleshoot new programs. Attention to Detail: Excellent attention to detail and a commitment to maintaining high document accuracy. High level of mathematical accuracy. Adaptability: Flexibility in daily routines and the ability to prioritize and manage shifting responsibilities effectively. Customer-Centric: Exceptional customer service and interpersonal skills, with the ability to build relationships with a diverse range of personalities. Problem Solver: Proficient in making quick and effective decisions, solving problems, and maintaining confidentiality. Communication: Strong verbal and written communication skills. About Company We believe in growth, recognition, and creating an environment where you can thrive professionally and personally.

Job DescriptionABOUT CIM GROUP:CIM is a community-focused real estate and infrastructure owner, operator, lender, and developer. Our team of experts works together to identify and create value in real assets, benefiting the communities in which we invest. Back in 1994, our three founders focused on projects in Southern California neighborhoods. Today, we are a diverse team of 900+ employees with projects across the Americas. Our projects have delivered jobs; created comfortable places to live, work, and relax; and provided necessary and sustainable infrastructure. Our focus on enhancing communities is unwavering, and we strive to make an even greater impact in the years to come. Join us and make an impact today! POSITION PURPOSE:Provide administrative support to the Development Infrastructure team.RESPONISBILITIES: Planning and scheduling meetings, conference calls, accepting and/or declining and/or rescheduling meetings for individuals on the team. Handle scheduling of business appointments. Make and/or coordinate travel arrangements including but not limited to; arrangements related to booking commercial flights, hotels, ground transportation and updating itineraries for both domestic and international travel as required. Coordinating itineraries with others. Prepare and edit correspondence and communications. Mange the coordination of meetings including technology and refreshment set-up, preparation of meeting materials (e.g. agenda and presentation), and recording meeting minutes. Coordinate outgoing mail including but not limited to addressing, metering, and certified or registered mail, overnight delivery and intra-company. Set-up and maintain departmental and/or management files according to established criteria. Event planning responsibilities including but not limited to; planning corporate events, booking related travel. Prepare and process expense reports. Reconcile charges to Corporate and/or business credit card(s) and review, approve, code, and process invoices related to departmental expenses including but not limited to: setting up vendors, ensuring appropriate insurance coverage is obtained and submitted, and tracking payments to ensure timely payments. Processing of invoices related to project expenses including but not limited to; setting up vendors, tracking payments in system to ensure timely payments. Maintains a high level of confidentiality with sensitive information. Performs other duties, including special projects, as assigned. EDUCATION/EXPERIENCE REQUIREMENTS: (including certification, licenses, etc.) Bachelor's degree and/or related experience preferred. Minimum of 2 years of experience in an administrative assistant role. Experience with Microsoft Office including Outlook, Word, Excel, PowerPoint required. Experience with video conferencing software is preferred. Experience with accounts payable software desirable. Experience with office equipment such as printers, copiers, scanners, mail metering machines. ABOUT YOU: Ability to interpret documents such as contracts, agreements, documents, reports, and procedure manuals. Demonstration of appropriate judgment and decision making in resolving issues that arise. Active, contributing member in a team environment. Responsiveness to requests and demonstrated ownership in completing essential tasks and assignments In a timely manner. Professional, pleasant attitude and demeanor that positively reflects on the individual as a representative of their Principal and/or the organization they represent. Ability to effectively interact and communicate with all levels within the organization, external groups, and boards of directors. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to complete responsibilities and projects with minimal direction/supervision. Ability to apply common-sense understanding to carry out instructions. Ability to solve practical problems. Ability to define problems, collect data, establish facts and draw valid conclusions. WHAT CIM OFFERS:At CIM, we believe our success stems from our collective efforts, and we are committed to providing well-rounded support and resources for our employees. In addition to a competitive compensation plan, CIM offers a comprehensive benefits program for employees to thrive both inside and outside of work. Eligible employees can enjoy a wide range of benefits, including:• A variety of Medical, dental, and vision benefit plans• Health Savings Account with a generous employer contribution• Company paid life and disability insurance• 401(k) savings plan, with company match• Comprehensive paid time off, including: vacation days, 10 designated holidays, sick time, and bereavement leave• Up to 16 hours of volunteer time off• Up to 16 weeks of Paid Parental Leave• Ongoing professional development programs• Wellness program, including monthly and quarterly prizes• And more! Actual base salary considers several factors, including but not limited to geography, job-related knowledge, experience, and budget. The start of the salary range is typically associated with the minimum experience required. The role is considered non-exempt so will be eligible for overtime pay in accordance with federal and state law. At CIM, this role has the potential to receive a discretionary bonus in addition to base salary. The anticipated base pay range for the position in Los Angeles, CA is $31.25 - $40.87 per hour. HOW WE FEEL ABOUT DIVERSITY AND INCLUSION:At CIM Group, we believe that the unique perspectives and backgrounds of our employees enhance everything we do. We are committed to fostering an inclusive environment where diversity is not only respected but celebrated. We strive to ensure that our workplace is free from discrimination and harassment, allowing everyone to contribute meaningfully and feel a sense of belonging. As an equal opportunity employer, we strictly prohibit any form of unlawful discrimination and adhere to the laws enforced by the EEOC. Our goal is to provide a safe and supportive environment where all employees can grow and make impactful contributions together. *Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on CIM Group. Please inform our Talent team if you need any assistance completing any forms or to otherwise participate in the application process. CIM is committed to maintaining the confidentiality and privacy of your personal and financial information. Please click here for our Privacy Policy. #LI-KO1

CIM is a community-focused real estate and infrastructure owner, operator, lender, and developer. Our team of experts works together to identify and create value in real assets, benefiting the communities in which we invest. Back in 1994, our three founders focused on projects in Southern California neighborhoods. Today, we are a diverse team of 900+ employees with projects across the Americas. Our projects have delivered jobs; created comfortable places to live, work, and relax; and provided necessary and sustainable infrastructure. Our focus on enhancing communities is unwavering, and we strive to make an even greater impact in the years to come. Join us and make an impact today! POSITION PURPOSE: Provide administrative support to the Development Infrastructure team. RESPONISBILITIES: * Planning and scheduling meetings, conference calls, accepting and/or declining and/or rescheduling meetings for individuals on the team. Handle scheduling of business appointments. * Make and/or coordinate travel arrangements including but not limited to; arrangements related to booking commercial flights, hotels, ground transportation and updating itineraries for both domestic and international travel as required. Coordinating itineraries with others. * Prepare and edit correspondence and communications. * Mange the coordination of meetings including technology and refreshment set-up, preparation of meeting materials (e.g. agenda and presentation), and recording meeting minutes. * Coordinate outgoing mail including but not limited to addressing, metering, and certified or registered mail, overnight delivery and intra-company. * Set-up and maintain departmental and/or management files according to established criteria. * Event planning responsibilities including but not limited to; planning corporate events, booking related travel. * Prepare and process expense reports. Reconcile charges to Corporate and/or business credit card(s) and review, approve, code, and process invoices related to departmental expenses including but not limited to: setting up vendors, ensuring appropriate insurance coverage is obtained and submitted, and tracking payments to ensure timely payments. * Processing of invoices related to project expenses including but not limited to; setting up vendors, tracking payments in system to ensure timely payments. * Maintains a high level of confidentiality with sensitive information. * Performs other duties, including special projects, as assigned. EDUCATION/EXPERIENCE REQUIREMENTS: (including certification, licenses, etc.) * Bachelor's degree and/or related experience preferred. * Minimum of 2 years of experience in an administrative assistant role. * Experience with Microsoft Office including Outlook, Word, Excel, PowerPoint required. * Experience with video conferencing software is preferred. * Experience with accounts payable software desirable. * Experience with office equipment such as printers, copiers, scanners, mail metering machines. ABOUT YOU: * Ability to interpret documents such as contracts, agreements, documents, reports, and procedure manuals. * Demonstration of appropriate judgment and decision making in resolving issues that arise. * Active, contributing member in a team environment. * Responsiveness to requests and demonstrated ownership in completing essential tasks and assignments In a timely manner. * Professional, pleasant attitude and demeanor that positively reflects on the individual as a representative of their Principal and/or the organization they represent. * Ability to effectively interact and communicate with all levels within the organization, external groups, and boards of directors. * Ability to respond effectively to the most sensitive inquiries or complaints. * Ability to complete responsibilities and projects with minimal direction/supervision. * Ability to apply common-sense understanding to carry out instructions. * Ability to solve practical problems. * Ability to define problems, collect data, establish facts and draw valid conclusions. WHAT CIM OFFERS: At CIM, we believe our success stems from our collective efforts, and we are committed to providing well-rounded support and resources for our employees. In addition to a competitive compensation plan, CIM offers a comprehensive benefits program for employees to thrive both inside and outside of work. Eligible employees can enjoy a wide range of benefits, including: * A variety of Medical, dental, and vision benefit plans * Health Savings Account with a generous employer contribution * Company paid life and disability insurance * 401(k) savings plan, with company match * Comprehensive paid time off, including: vacation days, 10 designated holidays, sick time, and bereavement leave * Up to 16 hours of volunteer time off * Up to 16 weeks of Paid Parental Leave * Ongoing professional development programs * Wellness program, including monthly and quarterly prizes * And more! Actual base salary considers several factors, including but not limited to geography, job-related knowledge, experience, and budget. The start of the salary range is typically associated with the minimum experience required. The role is considered non-exempt so will be eligible for overtime pay in accordance with federal and state law. At CIM, this role has the potential to receive a discretionary bonus in addition to base salary. The anticipated base pay range for the position in Los Angeles, CA is $31.25 - $40.87 per hour. HOW WE FEEL ABOUT DIVERSITY AND INCLUSION: At CIM Group, we believe that the unique perspectives and backgrounds of our employees enhance everything we do. We are committed to fostering an inclusive environment where diversity is not only respected but celebrated. We strive to ensure that our workplace is free from discrimination and harassment, allowing everyone to contribute meaningfully and feel a sense of belonging. As an equal opportunity employer, we strictly prohibit any form of unlawful discrimination and adhere to the laws enforced by the EEOC. Our goal is to provide a safe and supportive environment where all employees can grow and make impactful contributions together. * Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on CIM Group. Please inform our Talent team if you need any assistance completing any forms or to otherwise participate in the application process. CIM is committed to maintaining the confidentiality and privacy of your personal and financial information. Please click here for our Privacy Policy. #LI-KO1

ABOUT CIM GROUP:CIM is a community-focused real estate and infrastructure owner, operator, lender, and developer. Our team of experts works together to identify and create value in real assets, benefiting the communities in which we invest. Back in 1994, our three founders focused on projects in Southern California neighborhoods. Today, we are a diverse team of 900+ employees with projects across the Americas. Our projects have delivered jobs; created comfortable places to live, work, and relax; and provided necessary and sustainable infrastructure. Our focus on enhancing communities is unwavering, and we strive to make an even greater impact in the years to come. Join us and make an impact today! POSITION PURPOSE:Provide administrative support to the Development Infrastructure team.RESPONISBILITIES: Planning and scheduling meetings, conference calls, accepting and/or declining and/or rescheduling meetings for individuals on the team. Handle scheduling of business appointments. Make and/or coordinate travel arrangements including but not limited to; arrangements related to booking commercial flights, hotels, ground transportation and updating itineraries for both domestic and international travel as required. Coordinating itineraries with others. Prepare and edit correspondence and communications. Mange the coordination of meetings including technology and refreshment set-up, preparation of meeting materials (e.g. agenda and presentation), and recording meeting minutes. Coordinate outgoing mail including but not limited to addressing, metering, and certified or registered mail, overnight delivery and intra-company. Set-up and maintain departmental and/or management files according to established criteria. Event planning responsibilities including but not limited to; planning corporate events, booking related travel. Prepare and process expense reports. Reconcile charges to Corporate and/or business credit card(s) and review, approve, code, and process invoices related to departmental expenses including but not limited to: setting up vendors, ensuring appropriate insurance coverage is obtained and submitted, and tracking payments to ensure timely payments. Processing of invoices related to project expenses including but not limited to; setting up vendors, tracking payments in system to ensure timely payments. Maintains a high level of confidentiality with sensitive information. Performs other duties, including special projects, as assigned. EDUCATION/EXPERIENCE REQUIREMENTS: (including certification, licenses, etc.) Bachelor's degree and/or related experience preferred. Minimum of 2 years of experience in an administrative assistant role. Experience with Microsoft Office including Outlook, Word, Excel, PowerPoint required. Experience with video conferencing software is preferred. Experience with accounts payable software desirable. Experience with office equipment such as printers, copiers, scanners, mail metering machines. ABOUT YOU: Ability to interpret documents such as contracts, agreements, documents, reports, and procedure manuals. Demonstration of appropriate judgment and decision making in resolving issues that arise. Active, contributing member in a team environment. Responsiveness to requests and demonstrated ownership in completing essential tasks and assignments In a timely manner. Professional, pleasant attitude and demeanor that positively reflects on the individual as a representative of their Principal and/or the organization they represent. Ability to effectively interact and communicate with all levels within the organization, external groups, and boards of directors. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to complete responsibilities and projects with minimal direction/supervision. Ability to apply common-sense understanding to carry out instructions. Ability to solve practical problems. Ability to define problems, collect data, establish facts and draw valid conclusions. WHAT CIM OFFERS:At CIM, we believe our success stems from our collective efforts, and we are committed to providing well-rounded support and resources for our employees. In addition to a competitive compensation plan, CIM offers a comprehensive benefits program for employees to thrive both inside and outside of work. Eligible employees can enjoy a wide range of benefits, including:• A variety of Medical, dental, and vision benefit plans• Health Savings Account with a generous employer contribution• Company paid life and disability insurance• 401(k) savings plan, with company match• Comprehensive paid time off, including: vacation days, 10 designated holidays, sick time, and bereavement leave• Up to 16 hours of volunteer time off• Up to 16 weeks of Paid Parental Leave• Ongoing professional development programs• Wellness program, including monthly and quarterly prizes• And more! Actual base salary considers several factors, including but not limited to geography, job-related knowledge, experience, and budget. The start of the salary range is typically associated with the minimum experience required. The role is considered non-exempt so will be eligible for overtime pay in accordance with federal and state law. At CIM, this role has the potential to receive a discretionary bonus in addition to base salary. The anticipated base pay range for the position in Los Angeles, CA is $31.25 - $40.87 per hour. HOW WE FEEL ABOUT DIVERSITY AND INCLUSION:At CIM Group, we believe that the unique perspectives and backgrounds of our employees enhance everything we do. We are committed to fostering an inclusive environment where diversity is not only respected but celebrated. We strive to ensure that our workplace is free from discrimination and harassment, allowing everyone to contribute meaningfully and feel a sense of belonging. As an equal opportunity employer, we strictly prohibit any form of unlawful discrimination and adhere to the laws enforced by the EEOC. Our goal is to provide a safe and supportive environment where all employees can grow and make impactful contributions together. *Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on CIM Group. Please inform our Talent team if you need any assistance completing any forms or to otherwise participate in the application process. CIM is committed to maintaining the confidentiality and privacy of your personal and financial information. Please click here for our Privacy Policy. #LI-KO1

Job Description Are you looking to join a dynamic team in the construction industry? Quality Mobile Home Services in Pleasanton, CA is seeking a full-time Administrative Assistant to be the backbone of our daily operations. If you are an organized and detail-oriented individual who thrives in a supportive team setting, this role is perfect for you! PAY & PERKS We offer competitive compensation, with a pay range of $20 - $22 per hour. You will be given great benefits such as: Cellphone allowance Health insurance contributions Weekly pay Supplemental health insurance offered And more ARE YOU A GOOD FIT FOR THIS ADMINISTRATIVE ASSISTANT JOB? Your typical schedule will be 7:00 AM - 3:30 PM, Monday - Friday. As an Administrative Assistant, you will play a crucial role in our day-to-day office operations by managing various administrative tasks. From making and answering customers' calls to handling filing and processing financial transactions, you will be at the forefront of ensuring smooth and efficient communication within the company. Your attention to detail and organizational skills will be instrumental in maintaining accurate records and supporting the overall efficiency of our team. If you can do this and meet the following requirements, you might be a perfect fit! Proficiency in Microsoft Office Excellent verbal and written communication skills Ability to prioritize tasks and meet deadlines Must have experience in an office environment Experience in the construction industry would be a plus! ABOUT US We are a thriving general contractor that specializes in repairs and remodels of mobile, modular, and manufactured homes. We are a licensed, bonded, and insured full-service contractor that handles everything from foundations, leveling, flooring, plumbing repair, and re-piping, to cosmetic work and more! In addition to countless satisfied customers, we've been acknowledged by professionals on multiple occasions. We are rated A+ by the Better Business Bureau and have earned a spot on the INC 5000 list of fastest-growing private companies in the US. Additionally, our company was named the GOLD Stevie Winner: American Business Award Company of the Year for construction in 2020. Because we want our employees to be successful and enjoy working for us, we offer high-quality training, generous benefits, and excellent pay. We strive to hire good people and give them the tools to become great. If you're looking to join a team that's supportive and optimistic, look no further! OUR TEAM NEEDS YOU! If this sounds like the right office job for you, don't wait - apply today to join our team. We make it incredibly easy with our initial 3-minute application. We look forward to hearing from you! Job Posted by ApplicantPro

Type: Full-Time | 40 hours/week Pay: $19.00-$22.00/hour About the Role Ready to grow your career in property management and support meaningful affordable housing work? We're looking for a detail-oriented and highly motivated Administrative Assistant to support our Affordable Housing portfolio in Long Beach. This role is ideal for someone who thrives in a fast-paced environment, communicates with transparency, loves helping others, and takes pride in keeping operations running smoothly. What You'll Do Support the Regional Property Supervisor with day-to-day administrative needs across multiple affordable housing properties Process bills, prepare deposits, and assist with basic financial tasks Handle inbound communication from residents, vendors, onsite managers, and office staff Organize and schedule meetings, appointments, and portfolio-related tasks Maintain confidentiality and professionalism with sensitive information Manage incident reports and violation notices across the portfolio Assist with documentation for rental assistance programs, including HACLA, LAHSA, and other affordable housing agencies Support special projects and provide additional administrative help as needed Requirements Proficiency in Microsoft Office (Outlook, Excel, Word, Teams) Strong communication and writing skills Excellent attention to detail and ability to multitask Customer-service approach and strong interpersonal skills Ability to work independently and stay organized in a busy environment Experience with rental assistance programs (HACLA, LAHSA, etc.) Reliable transportation Preferred Skills Experience with affordable housing or property management Familiarity with Yardi Voyager Ability to lift up to 35 lbs. Why Join Beach Front Property Management? Medical, Dental, and Vision 401(k) with Company Match Life Insurance Plan Pet Insurance Discount Bereavement Leave Paid Training & Clear Growth Path Consistent support from an experienced Supervisor Career growth opportunities across our Southern California portfolio Competitive hourly pay and a collaborative, family-oriented company culture that values leadership and initiative Apply Today Bring your property management experience to a team that values your leadership and invests in your growth. Beach Front Property Management, Inc. is an equal opportunity employer and provides reasonable accommodations to applicants with disabilities. Beach Front Property Management, Inc. complies with applicable Federal and California civil rights laws and does not discriminate on the basis of race, color, national origin, ancestry, citizenship, age, physical or mental disability, sex, gender, gender identity or expression, change of sex or transgender status, pregnancy, childbirth, breastfeeding, medical condition, reproductive health decision making, religion, creed, marital status, sexual orientation, current or former military and veteran status, genetic information, or any other basis protected by federal, state or local law. Salary Description $19.00 to $22.00 hourly

(TCB) Join a growing organization that is strengthening neighborhoods across the nation! The Community Builders, Inc. (TCB) is one of America's leading nonprofit real estate developers and owners. Our mission is to build and sustain strong communities where all people can thrive. Position Description: The Administrative Assistant will have responsibility for providing a superior level of customer service to the residents, guests and team members at the property site. This role is responsible for providing administrative support to the Community Manager for a variety of property related tasks and should be able to efficiently and effectively handle multiple tasks at a time. They will adhere to the company s Mission Statement and ensure the site is in compliance with all regulatory requirements. This position will be 3 days a week (Monday-Wednesday) for 6.5 hours each day. Essential Functions: Answer or return all calls promptly and with the highest level of customer service. Schedule appointments and conduct in-person visits as needed. Listen to resident requests, concerns and comments, refer them as appropriate. Develop relationships with residents to understand their needs and aspirations and develop trust. Initiate Maintenance Service Requests promptly and follow up with residents to ensure completion of service. Greet prospective tenants and show the property and its features in accordance with established procedures. Process applications for approval and follow up with applicants. Pre-qualify prospects in accordance with the company procedures and housing requirements Conduct service inspections with the Service Management team to ensure apts. are in move-in condition. Facilitate and attend community engagement activities with residents, as directed by the Community Manager. Manage rental payment process. Prepare recertification and lease renewals, and enter data into tracking system. Other Responsibilities: Contribute to cleanliness and curb appeal of the community on continuing basis. Conduct market surveys and shop competitive communities. General clerical duties: photocopying, faxing, mailing and filing, sign for and distribute packages. Track and ensure timely delivery of resident notices. Coordinate and maintain records for staff office, phones, parking and office keys. Code and process invoices and research discrepancies as needed. Knowledge, Skills and Abilities: Excellent Customer Service, verbal and written communication (English and Spanish language) skills Ability to type at least 35 wpm Demonstrated ability to learn and operate office systems including telephone, copier and computer systems. Proficiency with Microsoft Office including Word, Excel and MS Outlook Education & Experience: High school graduate or GED equivalent Customer service/ Administrative experience in Property/Hotel/Retail, Sales 1+ year Experience and proficiency of Microsoft Office Industry software such as Yardi a plus Pay: $23/hour The Community Builders is an equal opportunity employer.

WinnCompanies is searching for an Administrative Assistant to join our team at Kings Village, a 313-unit residential community located in Pasadena, CA. In this role, you will provide support to designated department with daily administrative procedures and special projects. The ideal candidate will also handle front desk phones and in coming traffic of residents and perspective residents. Please note that the pay range for this position is $23.00-$25.00 per hour dependent on experience.Responsibilities Provide office support, including: maintaining files, ordering office supplies, handling incoming and outgoing mail, and assisting with overnight shipping. Support team members with accurate, timely expense reports and detailed travel arrangements. Handle mail distribution and assist with document preparation (scanning, emailing, copying, etc.) Manage building access, employee badges, and onboarding support for new team members (both in-office and remote). Obtain work orders from residents and documenting the work orders appropriately. Assist with department operations, including: creating department check requests, filing paid invoices, preparing organizational charts and presentations, booking meetings and setting up conference rooms. Greet visitors, answer phones, and make sure everyone who walks through our doors feels welcome. Complete special projects as needed. Requirements Less than 1 year of relevant work experience. Basic familiarity with computer systems and web-based applications. Strong organizational and multitasking skills. Excellent written and verbal communication skills. Experience with travel coordination and expense reporting. A welcoming, can-do attitude and a professional presence. Preferred Qualifications High school diploma or GED equivalent. Proficiency with Microsoft Office Suite (ex. Excel, Word, Outlook, PowerPoint, etc.). Our Benefits:Regular full-time US employees are eligible to participate in the following benefits: - Generous time off policies (including 11 paid holidays (12 for MA employees); Generous Accrued Time Off increasing with years of service; Generous paid sick time; Annual day of service; Floating Holiday) - 401(k) plan options with a company match - Various Comprehensive Medical, Dental, & Vision plan options - Flexible Spending Account, Dependent Care Flexible Spending Account, Health Savings Account options with HSA annual employer contribution - Long Term Disability and voluntary Short Term Disability; Basic Term Life Insurance and AD&D; optional supplemental life insurance - Health Expense Reimbursement program (including gym memberships, equipment, and subscriptions) - Tuition Reimbursement program and continuous training and development opportunities - Wellbeing program (group challenges, seminars, opportunities to earn points to reduce medical premiums), Employee Assistance Program, & Commuter and Parking Reimbursement options - Employee Corporate Discount Programs (Verizon Wireless, Home Depot Pro, Staples, and more!) - Flexible and/or Hybrid schedules are available for certain roles - Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families - To learn more, visit winnbenefits.com Why WinnCompanies? A job you can be proud of : WinnCompanies is a nationally recognized leader in apartment community management and development. Our team members are committed to helping people in the communities we serve and making a positive difference in their lives. A job that challenges you : Our employees are responsible for our growth and success, and we challenge our team members to always be their best in our fast-paced, dynamic and rewarding workplace. A job you can learn from : We offer multi-faceted leadership and learning opportunities to support our team members' career growth and professional development. A team that cares : We value teamwork, innovation, diversity and mutual respect. Through our recognition and rewards programs, we're committed to celebrating and uplifting our team members. About Us:WinnCompanies is a mission-driven, national business focused on building and operating top quality affordable housing communities for individuals and families of all incomes, including members of the U.S. Armed Forces and their families. Our people are the source of our success - 4,300+ team members working together to create the best possible living communities in 27 states, Washington, D.C., and Puerto Rico. Whether your skills are in operations, maintenance, leasing, compliance, marketing, IT, HR, accounting or finance, there's a role for you at WinnCompanies. Your passion for excellence can help us make a positive impact in the lives of real people every day. If you are a California Resident, please see our Notice of Collection here. Salary will vary based on job responsibilities and scope, geographic location, candidate's relevant experience, and other factors. The position requires a background check which includes criminal, employment verification, reference checks, credit history and drug testing due to the following job responsibilities: administration of rental applications and other resident paperwork, acceptance of rental payments, unit inspections, and processing of financial and banking data. Due to the access to personally identifiable information contained in resident applications and files, financial systems, unit keys, as well as interaction with resident population, employment applicants shall be subject to a criminal background check. Qualified applicants with arrest or conviction records are encouraged to apply and will be considered for employment in accordance with the LA County Fair Chance Ordinance and the California Fair Chance Act. Current Winn employees should apply through this internal link.

WinnCompanies is looking for an Administrative Assistant to join our team at Mission Main Apartments, a 535-unit affordable housing and market community located in Boston, MA. In this role, you will assist with daily administrative procedures and special projects. You will also specialize in handling front-office customer service and communication with residents via phone, email, and in-person. You will also be performing essential administrative tasks like processing work orders, managing files, collecting payments, and maintaining office efficiency by monitoring inventory and ordering supplies. A key part of the communication involves using Knock to track and manage all property inquiries. Please note that the schedule for this position is: Monday through Friday, from 8:30AM to 5:00PM. Additionally, this position offers a pay range of $19.10 - $23.14 per hour, based on experience. Responsibilities Provide office support, including: maintaining files, ordering office supplies, handling incoming and outgoing mail, and facilitating overnight shipping. Assist department operations, including: create department check requests, file paid invoices, prepare organizational charts and presentations, book meetings, and set up conference rooms. Update property management team on existing or potential problems. Provide backup for receptionist and special projects as needed. Requirements High school diploma or GED equivalent. Less than 1 year of relevant work experience in property management or a similar customer service role. Excellent organizational and recordkeeping skills. Outstanding customer service skills including de-escalation and conflict resolution. Superb attention to detail. Ability to exercise good judgment and apply initiative. Ability to plan, organize, and prioritize work. Preferred Qualifications Experience in property management industry. Ability to speak and read/write in Spanish. Proficiency with Microsoft Office applications. Our Benefits:Regular full-time US employees are eligible to participate in the following benefits: - Generous time off policies (including 11 paid holidays (12 for MA employees); Generous Accrued Time Off increasing with years of service; Generous paid sick time; Annual day of service; Floating Holiday) - 401(k) plan options with a company match - Various Comprehensive Medical, Dental, & Vision plan options - Flexible Spending Account, Dependent Care Flexible Spending Account, Health Savings Account options with HSA annual employer contribution - Long Term Disability and voluntary Short Term Disability; Basic Term Life Insurance and AD&D; optional supplemental life insurance - Health Expense Reimbursement program (including gym memberships, equipment, and subscriptions) - Tuition Reimbursement program and continuous training and development opportunities - Wellbeing program (group challenges, seminars, opportunities to earn points to reduce medical premiums), Employee Assistance Program, & Commuter and Parking Reimbursement options - Employee Corporate Discount Programs (Verizon Wireless, Home Depot Pro, Staples, and more!) - Flexible and/or Hybrid schedules are available for certain roles - Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families - To learn more, visit winnbenefits.com Why WinnCompanies? A job you can be proud of : WinnCompanies is a nationally recognized leader in apartment community management and development. Our team members are committed to helping people in the communities we serve and making a positive difference in their lives. A job that challenges you : Our employees are responsible for our growth and success, and we challenge our team members to always be their best in our fast-paced, dynamic and rewarding workplace. A job you can learn from : We offer multi-faceted leadership and learning opportunities to support our team members' career growth and professional development. A team that cares : We value teamwork, innovation, diversity and mutual respect. Through our recognition and rewards programs, we're committed to celebrating and uplifting our team members. About Us:WinnCompanies is a mission-driven, national business focused on building and operating top quality affordable housing communities for individuals and families of all incomes, including members of the U.S. Armed Forces and their families. Our people are the source of our success - 4,300+ team members working together to create the best possible living communities in 27 states, Washington, D.C., and Puerto Rico. Whether your skills are in operations, maintenance, leasing, compliance, marketing, IT, HR, accounting or finance, there's a role for you at WinnCompanies. Your passion for excellence can help us make a positive impact in the lives of real people every day. If you are a California Resident, please see our Notice of Collection here.Salary will vary based on job responsibilities and scope, geographic location, candidate's relevant experience, and other factors. Current Winn employees should apply through this internal link.

WinnCompanies is looking for an Administrative Assistant to join our team at Mission Main Apartments, a 535-unit affordable housing and market community located in Boston, MA. In this role, you will assist with daily administrative procedures and special projects. You will also specialize in handling front-office customer service and communication with residents via phone, email, and in-person. You will also be performing essential administrative tasks like processing work orders, managing files, collecting payments, and maintaining office efficiency by monitoring inventory and ordering supplies. A key part of the communication involves using Knock to track and manage all property inquiries. Please note that the schedule for this position is: Monday through Friday, from 8:30AM to 5:00PM. Additionally, this position offers a pay range of $19.10 - $23.14 per hour, based on experience. Responsibilities * Provide office support, including: maintaining files, ordering office supplies, handling incoming and outgoing mail, and facilitating overnight shipping. * Assist department operations, including: create department check requests, file paid invoices, prepare organizational charts and presentations, book meetings, and set up conference rooms. * Update property management team on existing or potential problems. * Provide backup for receptionist and special projects as needed. Requirements * High school diploma or GED equivalent. * Less than 1 year of relevant work experience in property management or a similar customer service role. * Excellent organizational and recordkeeping skills. * Outstanding customer service skills including de-escalation and conflict resolution. * Superb attention to detail. * Ability to exercise good judgment and apply initiative. * Ability to plan, organize, and prioritize work. Preferred Qualifications * Experience in property management industry. * Ability to speak and read/write in Spanish. * Proficiency with Microsoft Office applications. $19.10 - $23.14 an hour Our Benefits: Regular full-time US employees are eligible to participate in the following benefits: * Generous time off policies (including 11 paid holidays (12 for MA employees); Generous Accrued Time Off increasing with years of service; Generous paid sick time; Annual day of service; Floating Holiday) * 401(k) plan options with a company match * Various Comprehensive Medical, Dental, & Vision plan options * Flexible Spending Account, Dependent Care Flexible Spending Account, Health Savings Account options with HSA annual employer contribution * Long Term Disability and voluntary Short Term Disability; Basic Term Life Insurance and AD&D; optional supplemental life insurance * Health Expense Reimbursement program (including gym memberships, equipment, and subscriptions) * Tuition Reimbursement program and continuous training and development opportunities * Wellbeing program (group challenges, seminars, opportunities to earn points to reduce medical premiums), Employee Assistance Program, & Commuter and Parking Reimbursement options * Employee Corporate Discount Programs (Verizon Wireless, Home Depot Pro, Staples, and more!) * Flexible and/or Hybrid schedules are available for certain roles * Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families * To learn more, visit winnbenefits.com Why WinnCompanies? A job you can be proud of: WinnCompanies is a nationally recognized leader in apartment community management and development. Our team members are committed to helping people in the communities we serve and making a positive difference in their lives. A job that challenges you: Our employees are responsible for our growth and success, and we challenge our team members to always be their best in our fast-paced, dynamic and rewarding workplace. A job you can learn from: We offer multi-faceted leadership and learning opportunities to support our team members' career growth and professional development. A team that cares: We value teamwork, innovation, diversity and mutual respect. Through our recognition and rewards programs, we're committed to celebrating and uplifting our team members. About Us: WinnCompanies is a mission-driven, national business focused on building and operating top quality affordable housing communities for individuals and families of all incomes, including members of the U.S. Armed Forces and their families. Our people are the source of our success - 4,300+ team members working together to create the best possible living communities in 27 states, Washington, D.C., and Puerto Rico. Whether your skills are in operations, maintenance, leasing, compliance, marketing, IT, HR, accounting or finance, there's a role for you at WinnCompanies. Your passion for excellence can help us make a positive impact in the lives of real people every day. If you are a California Resident, please see our Notice of Collection here. Salary will vary based on job responsibilities and scope, geographic location, candidate's relevant experience, and other factors. Current Winn employees should apply through this internal link.

WinnCompanies is searching for an Administrative Assistant to join our team at Rockland Street Elderly Housing with 130 units in total located in Roxbury, Dorchester and Mattapan, MA. In this role, you will provide support to designated department with daily administrative procedures and special projects. The ideal candidate will also handle front desk phones and in coming traffic of residents and perspective residents. Please note that the pay range for this position is $19.1- $23.1 per hour dependent on experience. Additionally, the selected candidate will adhere to the following work schedule: Mondays to Friday 8:30 AM to 5:00 PM.Responsibilities Provide office support, including: maintaining files, ordering office supplies, handling incoming and outgoing mail, and assisting with overnight shipping. Support team members with accurate, timely expense reports and detailed travel arrangements. Handle mail distribution and assist with document preparation (scanning, emailing, copying, etc.) Manage building access, employee badges, and onboarding support for new team members (both in-office and remote). Obtain work orders from residents and documenting the work orders appropriately. Assist with collecting documentation from residents for recertifications. Assist with department operations, including: creating department check requests, filing paid invoices, preparing organizational charts and presentations, booking meetings and setting up conference rooms. Greet visitors, answer phones, and make sure everyone who walks through our doors feels welcome. Complete special projects as needed. Requirements High school diploma or GED equivalent. Less than 1 year of relevant work experience. A current driver's license in good standing and ability to meet the driving records standards outlined in the Company Safe Vehicular Operations Policy. Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, etc.) Basic familiarity with computer systems and web-based applications. Strong organizational and multitasking skills. Excellent written and verbal communication skills. A welcoming, can-do attitude and a professional presence. Preferred Qualifications Bilingual in English and Haitian Creole or Portuguese. HUD experience. Our Benefits:Regular full-time US employees are eligible to participate in the following benefits: - Generous time off policies (including 11 paid holidays (12 for MA employees); Generous Accrued Time Off increasing with years of service; Generous paid sick time; Annual day of service; Floating Holiday) - 401(k) plan options with a company match - Various Comprehensive Medical, Dental, & Vision plan options - Flexible Spending Account, Dependent Care Flexible Spending Account, Health Savings Account options with HSA annual employer contribution - Long Term Disability and voluntary Short Term Disability; Basic Term Life Insurance and AD&D; optional supplemental life insurance - Health Expense Reimbursement program (including gym memberships, equipment, and subscriptions) - Tuition Reimbursement program and continuous training and development opportunities - Wellbeing program (group challenges, seminars, opportunities to earn points to reduce medical premiums), Employee Assistance Program, & Commuter and Parking Reimbursement options - Employee Corporate Discount Programs (Verizon Wireless, Home Depot Pro, Staples, and more!) - Flexible and/or Hybrid schedules are available for certain roles - Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families - To learn more, visit winnbenefits.com Why WinnCompanies? A job you can be proud of : WinnCompanies is a nationally recognized leader in apartment community management and development. Our team members are committed to helping people in the communities we serve and making a positive difference in their lives. A job that challenges you : Our employees are responsible for our growth and success, and we challenge our team members to always be their best in our fast-paced, dynamic and rewarding workplace. A job you can learn from : We offer multi-faceted leadership and learning opportunities to support our team members' career growth and professional development. A team that cares : We value teamwork, innovation, diversity and mutual respect. Through our recognition and rewards programs, we're committed to celebrating and uplifting our team members. About Us:WinnCompanies is a mission-driven, national business focused on building and operating top quality affordable housing communities for individuals and families of all incomes, including members of the U.S. Armed Forces and their families. Our people are the source of our success - 4,300+ team members working together to create the best possible living communities in 27 states, Washington, D.C., and Puerto Rico. Whether your skills are in operations, maintenance, leasing, compliance, marketing, IT, HR, accounting or finance, there's a role for you at WinnCompanies. Your passion for excellence can help us make a positive impact in the lives of real people every day. If you are a California Resident, please see our Notice of Collection here.Salary will vary based on job responsibilities and scope, geographic location, candidate's relevant experience, and other factors. Current Winn employees should apply through this internal link.

WinnCompanies is searching for an Administrative Assistant to join our team at Rockland Street Elderly Housing with 130 units in total located in Roxbury, Dorchester and Mattapan, MA. In this role, you will provide support to designated department with daily administrative procedures and special projects. The ideal candidate will also handle front desk phones and in coming traffic of residents and perspective residents. Please note that the pay range for this position is $19.1- $23.1 per hour dependent on experience. Additionally, the selected candidate will adhere to the following work schedule: Mondays to Friday 8:30 AM to 5:00 PM. Responsibilities * Provide office support, including: maintaining files, ordering office supplies, handling incoming and outgoing mail, and assisting with overnight shipping. * Support team members with accurate, timely expense reports and detailed travel arrangements. * Handle mail distribution and assist with document preparation (scanning, emailing, copying, etc.) * Manage building access, employee badges, and onboarding support for new team members (both in-office and remote). * Obtain work orders from residents and documenting the work orders appropriately. * Assist with collecting documentation from residents for recertifications. * Assist with department operations, including: creating department check requests, filing paid invoices, preparing organizational charts and presentations, booking meetings and setting up conference rooms. * Greet visitors, answer phones, and make sure everyone who walks through our doors feels welcome. * Complete special projects as needed. Requirements * High school diploma or GED equivalent. * Less than 1 year of relevant work experience. * A current driver's license in good standing and ability to meet the driving records standards outlined in the Company Safe Vehicular Operations Policy. * Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, etc.) * Basic familiarity with computer systems and web-based applications. * Strong organizational and multitasking skills. * Excellent written and verbal communication skills. * A welcoming, can-do attitude and a professional presence. Preferred Qualifications * Bilingual in English and Haitian Creole or Portuguese. * HUD experience. $19.10 - $23.10 an hour Our Benefits: Regular full-time US employees are eligible to participate in the following benefits: * Generous time off policies (including 11 paid holidays (12 for MA employees); Generous Accrued Time Off increasing with years of service; Generous paid sick time; Annual day of service; Floating Holiday) * 401(k) plan options with a company match * Various Comprehensive Medical, Dental, & Vision plan options * Flexible Spending Account, Dependent Care Flexible Spending Account, Health Savings Account options with HSA annual employer contribution * Long Term Disability and voluntary Short Term Disability; Basic Term Life Insurance and AD&D; optional supplemental life insurance * Health Expense Reimbursement program (including gym memberships, equipment, and subscriptions) * Tuition Reimbursement program and continuous training and development opportunities * Wellbeing program (group challenges, seminars, opportunities to earn points to reduce medical premiums), Employee Assistance Program, & Commuter and Parking Reimbursement options * Employee Corporate Discount Programs (Verizon Wireless, Home Depot Pro, Staples, and more!) * Flexible and/or Hybrid schedules are available for certain roles * Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families * To learn more, visit winnbenefits.com Why WinnCompanies? A job you can be proud of: WinnCompanies is a nationally recognized leader in apartment community management and development. Our team members are committed to helping people in the communities we serve and making a positive difference in their lives. A job that challenges you: Our employees are responsible for our growth and success, and we challenge our team members to always be their best in our fast-paced, dynamic and rewarding workplace. A job you can learn from: We offer multi-faceted leadership and learning opportunities to support our team members' career growth and professional development. A team that cares: We value teamwork, innovation, diversity and mutual respect. Through our recognition and rewards programs, we're committed to celebrating and uplifting our team members. About Us: WinnCompanies is a mission-driven, national business focused on building and operating top quality affordable housing communities for individuals and families of all incomes, including members of the U.S. Armed Forces and their families. Our people are the source of our success - 4,300+ team members working together to create the best possible living communities in 27 states, Washington, D.C., and Puerto Rico. Whether your skills are in operations, maintenance, leasing, compliance, marketing, IT, HR, accounting or finance, there's a role for you at WinnCompanies. Your passion for excellence can help us make a positive impact in the lives of real people every day. If you are a California Resident, please see our Notice of Collection here. Salary will vary based on job responsibilities and scope, geographic location, candidate's relevant experience, and other factors. Current Winn employees should apply through this internal link.

At Jacobs, we challenge what is currently accepted, so we can shape innovative and lasting solutions for tomorrow. Through the delivery of our operations and maintenance services, you'll make it simpler and more seamless for our municipal clients to operate safely and efficiently, empowering communities to focus on what matters most to them - people. Jacobs is searching for a dynamic Administrative Intern to join our team in El Segundo, CA. In this role, you'll be responsible for assisting in the review and documentation of administrative procedures (e.g. the existing records management processes at the Edward C. Little Water Recycling Facility). With guidance, you'll utilize an electronic tracking system for documents, including invoices, vendor records, and technical materials (e.g., engineering drawings and operational data). You'll ensure accurate indexing for efficient document retrieval, minimize duplication, and assist in creating clear documentation such as cataloging policies or standard operating procedures. Effective communication with internal departments and occasional interaction with clients is required. Principal Areas of Responsibility - Responsible for filing plant/facility documents and records control in adherence with corporate standards - Coordinates with all department managers to acquire files/records needed to be archived - Organizes internal documents and/or files ranging from vendor files, invoices, to technical engineering drawings and specifications in a centralized system where each item can be found and retrieved easily without duplication of efforts - Assure documentation is properly indexed according to document management system guidelines - Responsible for assigning appropriate records retention instructions to documents and records per client/Jacobs standards - Responsible for complying with the rules and regulations set forth by Federal, Local, and State government regarding document management and maintenance - Immediately bring to management's attention any suspected nonconformance regarding all facility procedures and/or legal requirements - Responsible for collecting and accurate data entry of financial information into a record management system - May assist the administrative coordinator with invoice matching of receipt information and photocopying - Other duties may be assigned Bring your team-focus, adaptability, and commitment to excellence, and we'll help you grow what drives you - and deliver the world's most challenging Operations Management projects, together. **The position requires the selected candidate to work between 16-20 hours per week (not to exceed 1,000 hours annually) during the calendar year. #ourjacobs #bia #omfs #challengeaccepted - In pursuit of an Associate's, Bachelor's, Master's degree, or Certificate program, majoring in Business, Office Administration, Library Science, or related degree program required - Knowledge of computer software, MS Office Suite and electronic document systems required - Authorization to work in the United States without the need for visa sponsorship, now or in the future Ideally, You'll Also Have - Junior or Senior in college preferred - Previous internships or work experience related to Document/Records Management is preferred. - Knowledgeable with maintaining computer records - Ability to create and develop a records management system - Resourceful and possess the ability to analyze documentation using sound judgment - Strong attention to detail, organized, great communicator, and follow directives well - Be proficient with computers - Possess a valid CA Driver's license with no major infractions Working Conditions & Physical Requirements The work area can involve a working environment indoors, as well as outdoors, which could cause exposure to outdoor elements; proper environmental attire will be required. Some areas can have loud noise, active machinery, high pressure fluid systems, electrical equipment, confined spaces, heights and depths, fumes, airborne particles, noxious gases, pathogens and various chemicals. Safety is of the utmost importance. The use of appropriate safety equipment will be mandatory in these areas to prevent hazardous contact. Must be able to sit, stand, stoop, twist and bend at the waist, turn, kneel, squat, raise arms above shoulder height, grasp, reach, perform repetitive hand movements and fine coordination when preparing reports and using a computer keyboard, have vision sufficient to read computer screens, printed documents and operate office equipment, have hearing in the normal range with or without correction. In an 8-hour time period must be able to transport self across the facility, ascend and descend stair steps, lift objects up to 50 pounds from floor level to waist height, wear and use appropriate safety equipment. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and/or hear. The employee is frequently required to stand for extended periods; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb stairs or ladders or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must periodically lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision as well as the ability to distinguish color and shades. Technical dexterity is required in performing chemical and instrumental analytical procedures. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to outside weather conditions. The noise level in the work environment is usually moderate. The employee may be exposed to odors, silica, dust, fumes, smoke, gases, greases, oils, electrical energy, solvents and vibrations. The employee may work on slippery/uneven surfaces, around machinery with moving parts, moving objects/vehicles, and ladder/scaffolding, below ground and may be exposed to water and other liquid materials. The employee will be expected to follow the H&S Manual guidelines and wear the appropriate PPE as instructed. Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

At Jacobs, we challenge what is currently accepted, so we can shape innovative and lasting solutions for tomorrow. Through the delivery of our operations and maintenance services, you'll make it simpler and more seamless for our municipal clients to operate safely and efficiently, empowering communities to focus on what matters most to them - people. Jacobs is searching for a dynamic Administrative Intern to join our team in El Segundo, CA. In this role, you'll be responsible for assisting in the review and documentation of administrative procedures (e.g. the existing records management processes at the Edward C. Little Water Recycling Facility). With guidance, you'll utilize an electronic tracking system for documents, including invoices, vendor records, and technical materials (e.g., engineering drawings and operational data). You'll ensure accurate indexing for efficient document retrieval, minimize duplication, and assist in creating clear documentation such as cataloging policies or standard operating procedures. Effective communication with internal departments and occasional interaction with clients is required. Principal Areas of Responsibility - Responsible for filing plant/facility documents and records control in adherence with corporate standards - Coordinates with all department managers to acquire files/records needed to be archived - Organizes internal documents and/or files ranging from vendor files, invoices, to technical engineering drawings and specifications in a centralized system where each item can be found and retrieved easily without duplication of efforts - Assure documentation is properly indexed according to document management system guidelines - Responsible for assigning appropriate records retention instructions to documents and records per client/Jacobs standards - Responsible for complying with the rules and regulations set forth by Federal, Local, and State government regarding document management and maintenance - Immediately bring to management's attention any suspected nonconformance regarding all facility procedures and/or legal requirements - Responsible for collecting and accurate data entry of financial information into a record management system - May assist the administrative coordinator with invoice matching of receipt information and photocopying - Other duties may be assigned Bring your team-focus, adaptability, and commitment to excellence, and we'll help you grow what drives you - and deliver the world's most challenging Operations Management projects, together. **The position requires the selected candidate to work between 16-20 hours per week (not to exceed 1,000 hours annually) during the calendar year. #ourjacobs #bia #omfs #challengeaccepted - In pursuit of an Associate's, Bachelor's, Master's degree, or Certificate program, majoring in Business, Office Administration, Library Science, or related degree program required - Knowledge of computer software, MS Office Suite and electronic document systems required - Authorization to work in the United States without the need for visa sponsorship, now or in the future Ideally, You'll Also Have - Junior or Senior in college preferred - Previous internships or work experience related to Document/Records Management is preferred. - Knowledgeable with maintaining computer records - Ability to create and develop a records management system - Resourceful and possess the ability to analyze documentation using sound judgment - Strong attention to detail, organized, great communicator, and follow directives well - Be proficient with computers - Possess a valid CA Driver's license with no major infractions Working Conditions & Physical Requirements The work area can involve a working environment indoors, as well as outdoors, which could cause exposure to outdoor elements; proper environmental attire will be required. Some areas can have loud noise, active machinery, high pressure fluid systems, electrical equipment, confined spaces, heights and depths, fumes, airborne particles, noxious gases, pathogens and various chemicals. Safety is of the utmost importance. The use of appropriate safety equipment will be mandatory in these areas to prevent hazardous contact. Must be able to sit, stand, stoop, twist and bend at the waist, turn, kneel, squat, raise arms above shoulder height, grasp, reach, perform repetitive hand movements and fine coordination when preparing reports and using a computer keyboard, have vision sufficient to read computer screens, printed documents and operate office equipment, have hearing in the normal range with or without correction. In an 8-hour time period must be able to transport self across the facility, ascend and descend stair steps, lift objects up to 50 pounds from floor level to waist height, wear and use appropriate safety equipment. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and/or hear. The employee is frequently required to stand for extended periods; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb stairs or ladders or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must periodically lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision as well as the ability to distinguish color and shades. Technical dexterity is required in performing chemical and instrumental analytical procedures. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to outside weather conditions. The noise level in the work environment is usually moderate. The employee may be exposed to odors, silica, dust, fumes, smoke, gases, greases, oils, electrical energy, solvents and vibrations. The employee may work on slippery/uneven surfaces, around machinery with moving parts, moving objects/vehicles, and ladder/scaffolding, below ground and may be exposed to water and other liquid materials. The employee will be expected to follow the H&S Manual guidelines and wear the appropriate PPE as instructed. Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

Job Title: Administrative Assistant I Employment Status: Full-Time; Non-exempt Pay Range: $22.11/hour - $24.61/hour Schedule: Monday-Friday, 8:30am-5:00pm, 100% onsite Under the direct supervision of the Chief of Staff, the Administrative Assistant I is responsible for serving as the main receptionist for TNDC's administrative central offices, and for providing general administrative support to the Operations and Human Resources Department. ESSENTIAL DUTIES * Serve as the primary receptionist for TNDC's central offices, providing a welcoming and professional first point of contact for all visitors and callers. * Respond promptly and courteously to in-person, phone, and email inquiries from tenants, housing applicants, job applicants, vendors, and community members. * Support the day-to-day operations of TNDC's central offices, including maintaining office equipment, ordering and organizing supplies, and ensuring a clean and efficient work environment. * Manage incoming and outgoing mail and deliveries, ensuring timely distribution to appropriate departments or staff. * Coordinate with the Administrative Specialist, central office custodian, and external janitorial vendors to maintain consistent, high-quality cleaning and facility standards. * Serve as the main point of contact for TNDC's primary phone line and public-facing email account, ensuring messages are routed to the appropriate staff or department in a timely manner. * Process staff business card orders and maintain accurate records of distribution. * Assist in the distribution and tracking of TNDC-issued mobile devices and related equipment. * Provide logistical and administrative support for special events, meetings, and mass mailings. * Assist the Administrative Specialist with planning and coordinating TNDC's monthly staff luncheon. * Order and maintain supplies and office equipment for multiple office locations as needed. * Manage distribution of key fobs for new hires and current staff and assist with quarterly audits of fobs and alarm codes. * Maintain and regularly update TNDC's central office staff directory to ensure accuracy. * Perform other administrative and operational support duties as assigned.

Here at green field services we take pride in providing the highest quality work possible. We have a highly trained crew, with decades of combined experience. We provide all excavation, and underground utility services. Including land clearing, mass excavation, structural excavation, grading and compacting, sewer storm and water mainlines, installation of all underground structures. We also service lines for all wet utilities. Job Description Job Summary We are seeking an organized and proactive administrative assistant to join our organization. You will work directly with our office staff to ensure all administrative tasks are efficiently and effectively implemented. Must have strong interpersonal skills, the ability to manage multiple tasks at once, and a wide breadth of experience managing clerical responsibilities. Responsibilities: Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information Benefits include: Competitive salary based on experience and qualifications Medical Insurance Dental Insurance Paid Time Off Holiday Pay 401k Plan

The Office Assistant at Pilgrim Tower East, an RHF community, provides essential administrative support to the Property Manager and the team, ensuring smooth daily operations of the office. This role is responsible for handling office tasks, answering phone calls, greeting residents and visitors, assisting with clerical tasks, and ensuring compliance with all administrative procedures. The ideal candidate is organized, efficient, and enjoys working in a senior living or low-income housing environment. Key Responsibilities: Administrative Support: Assist the Property Manager in maintaining files, reports, and resident records in an organized and confidential manner. Manage incoming phone calls, emails, and mail, directing inquiries to the appropriate department or staff member. Schedule appointments and coordinate meetings as necessary for property management. Assist in the preparation and distribution of notices, newsletters, and other communications for residents. Perform data entry, including updating tenant information and processing work orders. Customer Service: Serve as the first point of contact for residents, guests, and vendors by welcoming and assisting them in a friendly and professional manner. Address general inquiries from residents and visitors, ensuring a high standard of customer service is always maintained. Assist with resident requests, providing appropriate resources or escalating issues to the Property Manager. Office Management: Maintain the cleanliness and organization of the office, ensuring supplies are stocked and equipment is functioning properly. Prepare reports, forms, and other documents as directed by the Property Manager. Assist with organizing community events or resident activities, including managing event logistics. Manage filing systems, both physical and digital, ensuring all documentation is properly labeled and stored. Compliance & Reporting: Assist with processing rental applications, certifications, and recertifications, ensuring documentation meets HUD and RHF policies. Help track tenant lease agreements and other related documentation, ensuring deadlines and compliance requirements are met. Prepare and submit routine property reports to the Property Manager and RHF headquarters as needed. Other Duties: Provide general clerical support for special projects or additional tasks assigned by the Property Manager. Assist in the coordination of maintenance requests and follow up on the status of work orders. Perform any other duties that support the efficient functioning of Marymount Manor. Qualifications: Education & Experience: High School diploma or equivalent required; some college or administrative coursework preferred. Minimum of 2 years of experience in an administrative role, preferably in property management, senior living, or affordable housing. Skills & Abilities: Strong organizational and time management skills, with the ability to multitask and prioritize in a fast-paced environment. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and property management software (e.g., Yardi, RealPage) is a plus. Ability to maintain a high level of confidentiality and professionalism in all interactions. Strong customer service orientation with the ability to interact with seniors and residents from diverse backgrounds. Physical Requirements: Ability to sit, stand, and walk for extended periods of time. Ability to lift or move office supplies and equipment up to 25 pounds. Occasional local travel may be required for errands or community-related tasks. Compensation: Actual base salary considers several factors including but not limited to geography, job-related knowledge, experience, and budget. The start of the salary range is typically associated with the minimum experience required. The role is considered Full Time non-exempt so will be eligible for overtime pay in accordance with federal and state law. The anticipated base pay range for the position is $22.00- $22.00 per hour. Benefits: Competitive pay Health, dental, and vision insurance Paid time off and holidays Retirement savings plan Employee assistance and more Term life and Voluntary supplemental life insurance Why RHF? At RHF, we are dedicated to making a meaningful difference in the lives of our residents. We strive to create vibrant communities where individuals can thrive, regardless of age or background. With over 50 years of experience in providing affordable housing and supportive services, RHF is a mission-driven organization that focuses on the well-being, independence, and dignity of every resident we serve. We offer a collaborative and supportive work environment, opportunities for professional growth, and a commitment to making a lasting impact in the communities we serve. Join us in our mission to create positive change and improve lives-because at RHF, we believe in making every day better for those who need it most.

Job Description ABOUT THE COMPANY Camden Center is a partial hospitalization and intensive outpatient treatment center that offers comprehensive, multi-disciplinary treatment for psychiatric and addictive disorders. Our staff is comprised of nationally recognized medical doctors, psychotherapists, and integrative medicine specialists who have been recruited as experts in their field to work with our patients. Camden Center is a medical organization established and operated by physicians, and is founded on the principles of clinical excellence, compassionate care, and respect for our patients. ABOUT THE POSITION The administrative assistant position is an entry-level position, ideal for motivated new talent who have a strong interest in the mental health field and/or want to grow into a senior administrative role. If you are interested in a mental health career, this role will provide you with unparalleled access to clinical meetings, where you will learn how experts in psychiatry, psychology, and social work approach and implement best-in-class treatment for our patients. If you are interested in an administrative career, you will appreciate that one of our company values is nurturing and developing our employee's careers, which is why we have a proven track record of identifying internal talent and promoting within. RESPONSIBILITIES: The administrative assistant will be expected to provide clerical support to all Camden Center staff. The administrative assistant will also be responsible for greeting visitors as they arrive, directing them to various offices when appropriate, and maintaining a welcoming environment. Core duties and responsibilities include: Answer phones, transfer calls to the appropriate station, and take detailed messages as needed; differentiate urgent messages and regular calls that can be returned at the end of the day Manage calendars for patients and staff Compose emails to patients, staff, and associates with professionalism Use discretion and good judgment in handling sensitive and confidential information Follow all HIPAA regulations, requirements, and guidelines Organize patient files and information into Medical Records Database and Google Drive Take inventory of office and clinical supplies and place orders/restock as needed Maintain cleanliness and upkeep of common areas and therapy offices Prioritize multiple tasks, meet deadlines, and maintain excellent attention to detail Collect samples and prepare urinary analysis screenings for laboratory testing Distribute medication and take vitals as directed by the medical team Open to learn and adapt to new responsibilities POSITION REQUIREMENTS: Strong computer and internet research skills; proficiency in the use of Google Workspace Professionalism of the highest caliber in all interactions with patients and staff Excellent interpersonal skills Ability to work well with all levels of management, staff, patients, and vendors Must be able to legally work in the United States and provide documentation (2 forms of ID and/or Green Card) Must be able to sit and stand at length (up to 4-hours) Must be able to lift, push, and pull up to 25-pounds Must be able to kneel, bend, and squat ---------------------------------------------- 40 hours/week. Pay range is $25.00/hour - $28.00/hour to commensurate with experience. Benefits for full-time employees include medical, paid and sick time off, matching 401(k), holiday pay, and a flexible spending account. Job Type: Full-time Powered by JazzHR GKEyJ5LwNZ

Job Description ABOUT THE COMPANY Camden Center is a partial hospitalization and intensive outpatient treatment center that offers comprehensive, multi-disciplinary treatment for psychiatric and addictive disorders. Our staff is comprised of nationally recognized medical doctors, psychotherapists, and integrative medicine specialists who have been recruited as experts in their field to work with our patients. Camden Center is a medical organization established and operated by physicians, and is founded on the principles of clinical excellence, compassionate care, and respect for our patients. ABOUT THE POSITION The administrative assistant position is an entry-level position, ideal for motivated new talent who have a strong interest in the mental health field and/or want to grow into a senior administrative role. If you are interested in a mental health career, this role will provide you with unparalleled access to clinical meetings, where you will learn how experts in psychiatry, psychology, and social work approach and implement best-in-class treatment for our patients. If you are interested in an administrative career, you will appreciate that one of our company values is nurturing and developing our employee's careers, which is why we have a proven track record of identifying internal talent and promoting within. RESPONSIBILITIES: The administrative assistant will be expected to provide clerical support to all Camden Center staff. The administrative assistant will also be responsible for greeting visitors as they arrive, directing them to various offices when appropriate, and maintaining a welcoming environment. Core duties and responsibilities include: Answer phones, transfer calls to the appropriate station, and take detailed messages as needed; differentiate urgent messages and regular calls that can be returned at the end of the day Manage calendars for patients and staff Compose emails to patients, staff, and associates with professionalism Use discretion and good judgment in handling sensitive and confidential information Follow all HIPAA regulations, requirements, and guidelines Organize patient files and information into Medical Records Database and Google Drive Take inventory of office and clinical supplies and place orders/restock as needed Maintain cleanliness and upkeep of common areas and therapy offices Prioritize multiple tasks, meet deadlines, and maintain excellent attention to detail Collect samples and prepare urinary analysis screenings for laboratory testing Distribute medication and take vitals as directed by the medical team Open to learn and adapt to new responsibilities POSITION REQUIREMENTS: 1-3 years of administrative experience Strong computer and internet research skills; proficiency in the use of Google Workspace Professionalism of the highest caliber in all interactions with patients and staff Excellent interpersonal skills Ability to work well with all levels of management, staff, patients, and vendors Must be able to legally work in the United States and provide documentation (2 forms of ID and/or Green Card) Must be able to sit and stand at length (up to 4-hours) Must be able to lift, push, and pull up to 25-pounds Must be able to kneel, bend, and squat ---------------------------------------------- 40 hours/week. Pay range is $22.00/hour - $25.00/hour. Benefits for full-time employees include medical, paid and sick time off, matching 401(k), holiday pay, and a flexible spending account. Job Type: Full-time Keywords: administrative, healthcare, mental health, therapy, treatment center Powered by JazzHR pNGl2FSKpQ