Senior Administrative Assistant jobs at Raytheon Technologies - 1018 jobs

A leading financial software company is seeking an Executive Assistant Business Partner in San Diego, responsible for supporting senior executives in the Talent Acquisition function. The ideal candidate will have over 8 years of strategic administrative experience and excel at managing complex schedules, communications, and team events. Key skills include strong organizational abilities and technical proficiency in MS Suite. A competitive compensation package is offered, including potential bonuses and benefits. #J-18808-Ljbffr

A leading software company in San Diego is seeking an Executive Assistant Business Partner 2 to provide strategic administrative support for senior executives in a fast-paced environment. The ideal candidate should have over 8 years of experience, exhibit strong organizational skills, and possess superior communication abilities. Responsibilities include managing calendars, organizing events, and ensuring smooth operational execution. Competitive compensation package includes cash bonuses and equity rewards. #J-18808-Ljbffr

Description & Requirements Electronic Arts creates next-level entertainment experiences that inspire players and fans around the world. Here, everyone is part of the story. Part of a community that connects across the globe. A place where creativity thrives, new perspectives are invited, and ideas matter. A team where everyone makes play happen. EA Entertainment is home to some of the world's most celebrated storytelling, action, and immersive entertainment franchises. As the Senior Vice President of EA Entertainment Publishing, reporting to the Chief Publishing Officer, you will set the vision and operating model for how these franchises come to market, grow, and evolve across their lifecycles. This role blends creative excellence, commercial rigor, and enterprise systems thinking. You will architect the publishing framework for EA Entertainment - unifying global strategy, brand and franchise marketing, commercial operations, insights, and player engagement under a cohesive publishing system that drives scale, agility, and long-term franchise health. Partnering deeply with studio leadership, central teams, and regional markets, you will build and evolve the capabilities, tools, and operating structures that fuel growth across platforms, business models, and audiences. You will ensure EA Entertainment's publishing engine not only delivers world‑class go‑to‑market execution today, but also anticipates and designs for the future of player behavior, live services, and entertainment experiences. This is a rare opportunity to define how EA Entertainment inspires players, unlocks commercial performance, and shapes the future of play. What You'll Do Strategic Leadership & Franchise Growth Lead the end‑to‑end global publishing strategy for EA Entertainment across marketing, commercial operations, communications, franchise management, and integrated planning. Develop long‑range portfolio strategies across products, platforms, and experiences - connecting content, business models, and player ecosystems. Identify emerging trends in players, technology, platforms, and markets; translate insight into actionable growth strategies and scalable publishing systems. Serve as the senior publishing partner to EAE studio leadership, aligning creative ambition, franchise narrative, and commercial outcomes. Champion the evolution of EAE's publishing system - integrating creative, commercial, operational, and intelligence capabilities to drive cohesive execution across franchises and regions. Consumer & Commercial Growth Lead development of player growth, engagement, and retention strategies built on unified data and insights platforms. Use data‑driven intelligence to optimize audience acquisition, ongoing engagement, monetization, and portfolio performance across the player lifecycle. Drive revenue growth, profit optimization, and market expansion by aligning demand levers, pricing, live service strategy, and global go‑to‑market planning. Partner with commercial, finance, and forecasting teams to establish enterprise‑aligned business planning and performance management practices. Marketing Strategy, Franchise Storytelling & Execution Oversee global brand positioning and breakthrough creative strategies that bring EA Entertainment franchises to life across channels, communities, and geographies. Architect scalable marketing frameworks and campaign systems that empower franchise teams while unifying enterprise capabilities and shared insights. Guide creative storytelling that connects deeply with global audiences, ensuring brand clarity, narrative cohesion, and cultural relevance. Strengthen operational excellence by integrating data, automation, and AI‑driven personalization into go‑to‑market and live service execution. Build scalable, cross‑functional systems, teams, and processes that unify central and regional functions into a connected publishing operating model. Lead transformation initiatives that simplify structures, accelerate decision‑making, and create clarity across creative, commercial, and operational workflows. Partner across Platform, Studio, and Central functions to embed enterprise capabilities - ensuring consistency, coordination, and maximum impact across the portfolio. Lead and inspire a large global publishing organization spanning creative, commercial, and operational disciplines. Build high‑performing, collaborative leaders who model accountability, innovation, and inclusion. Guide teams through organizational evolution, cultivating cultures that embrace change, experimentation, and continuous capability building. Foster an environment that balances creative excellence, commercial clarity, and operational rigor. What We're Looking For 15+ years of senior publishing, commercial, product, or marketing leadership across gaming, entertainment, or consumer technology. Proven success driving global franchise growth and managing large, complex IP or live service ecosystems. Experience leading organizational transformation, systems integration, and operational evolution at scale. Deep expertise in audience segmentation, platform ecosystems, data/insights systems, AI, and automation, and how they shape modern marketing and player engagement. Demonstrated ability to connect creative vision to measurable business outcomes with clarity and precision. Experience leading and empowering large global teams across creative, commercial, and technical domains. Strong influencing skills and executive presence within highly matrixed organizations. Track record delivering global go‑to‑market strategy, franchise lifecycle management, and live service growth. Who You Are Visionary Operator: You anticipate future player, market, and ecosystem trends - designing for long‑term value while delivering near‑term results. Enterprise Integrator: You unify complex systems, teams, and capabilities into a clear, cohesive publishing model. Player‑Centric Strategist: You understand player motivations and build journeys, stories, and experiences that foster loyalty and fandom. Strategic Storyteller: You bring clarity and narrative to complexity - inspiring teams around shared goals and creative ambition. Data‑Driven Leader: You translate insights into action, guiding decisions across franchises with performance metrics and intelligence platforms. System Builder: You architect scalable capabilities that improve consistency, speed, and impact across global franchises. Transformational Culture Builder: You elevate talent, simplify structures, and lead with inclusion, accountability, and creativity. Innovator: You embrace emerging technology and cultivate an environment where experimentation and excellence thrive. Why Join EA At Electronic Arts, we're redefining what entertainment can be - blending cutting‑edge technology, iconic franchises, and bold creative thinking. As the SVP of EA Entertainment Publishing, your leadership will shape how we inspire players, grow global franchises, and build the future of interactive entertainment. EA Entertainment is entering a transformative era - and this role is central to unlocking its full potential. At Electronic Arts, we're redefining interactive entertainment for the next generation. You'll join a company where creativity meets purpose, where players are at the heart of every decision, and where leaders empower teams to shape the future of play. We have an incredible opportunity to shape the future of interactive entertainment and the video game industry at large. US COMPENSATION AND BENEFITS The base salary ranges listed below are for the defined geographic market pay zones in these states. If you reside outside of these locations, a recruiter will advise on the base salary range and benefits for your specific location. EA has listed the base salary ranges it in good faith expects to pay applicants for this role in the locations listed, as of the time of this posting. Salary offered will be determined based on numerous relevant business and candidate factors including, for example, education, qualifications, certifications, experience, skills, geographic location, and business or organizational needs. BASE SALARY RANGES California (depending on location e.g., Los Angeles vs. San Francisco): $345,000 to $400,000 USD Annually Base salary is just one part of the overall compensation at EA. We also offer a package of benefits including paid time off (3 weeks per year to start), 80 hours per year of sick time, 16 paid company holidays per year, 10 weeks paid time off to bond with baby, medical/dental/vision insurance, life insurance, disability insurance, and 401(k) to regular full‑time employees. Certain roles may also be eligible for bonus and equity. About Electronic Arts We're proud to have an extensive portfolio of games and experiences, locations around the world, and opportunities across EA. We value adaptability, resilience, creativity, and curiosity. From leadership that brings out your potential, to creating space for learning and experimenting, we empower you to do great work and pursue opportunities for growth. We adopt a holistic approach to our benefits programs, emphasizing physical, emotional, financial, career, and community wellness to support a balanced life. Our packages are tailored to meet local needs and may include healthcare coverage, mental well‑being support, retirement savings, paid time off, family leaves, complimentary games, and more. We nurture environments where our teams can always bring their best to what they do. Electronic Arts is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. We will also consider employment qualified applicants with criminal records in accordance with applicable law. EA also makes workplace accommodations for qualified individuals with disabilities as required by applicable law. #J-18808-Ljbffr

WHAT YOU DO AT AMD CHANGES EVERYTHING At AMD, our mission is to build great products that accelerate next-generation computing experiences-from AI and data centers, to PCs, gaming and embedded systems. Grounded in a culture of innovation and collaboration, we believe real progress comes from bold ideas, human ingenuity and a shared passion to create something extraordinary. When you join AMD, you'll discover the real differentiator is our culture. We push the limits of innovation to solve the world's most important challenges-striving for execution excellence, while being direct, humble, collaborative, and inclusive of diverse perspectives. Join us as we shape the future of AI and beyond. Together, we advance your career. THE ROLE: We are searching for an experienced Sr. Executive Assistant who is highly energetic and thrives in an ever-changing business environment. This role will support our Chief Legal Officer and will interact with various levels of management, customers, and employees, assisting with managing day-to-day priorities. The environment is fast paced, dynamic, and collaborative and requires the ability to work in the office. THE PERSON: The ideal Executive Assistant will have significant experience navigating a complex C -Suite environment and be comfortable interacting with employees of all levels. To be successful, you will need strong organizational and multi-tasking skills, and the ability to gather information and make decisions independently. Being proactive and anticipating the needs of the executive is critical as you prioritize time, schedules, inquiries, and information. This role requires a can-do attitude with a high level of discretion, professionalism, and ability to maintain confidentiality. KEY RESPONSIBILITIES: Own and manage the Executive calendar; Prioritize appointments as necessary Coordinate team offsite meetings Arrange domestic and international travel schedule and reservations Prepare expense reports and ensure submission in a timely fashion Create agendas for critical key meetings Update Executive Team website, post calendar events Interface with various levels of management, customers, and other executive visitors Provide a bridge for smooth communication between the SVP's office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff Exercise judgment and initiative with high degree of flexibility PREFERRED EXPERIENCE: * High school graduate and completion of business/secretarial school or equivalent experience * Ability to use a variety of complex office automation tools and software, including proficiency in PowerPoint, Excel, Word, SharePoint and AI LOCATION: Santa Clara, CA (in office) This role is not eligible for visa sponsorship. #LI-TK1 Benefits offered are described: AMD benefits at a glance. AMD does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. AMD and its subsidiaries are equal opportunity, inclusive employers and will consider all applicants without regard to age, ancestry, color, marital status, medical condition, mental or physical disability, national origin, race, religion, political and/or third-party affiliation, sex, pregnancy, sexual orientation, gender identity, military or veteran status, or any other characteristic protected by law. We encourage applications from all qualified candidates and will accommodate applicants' needs under the respective laws throughout all stages of the recruitment and selection process. AMD may use Artificial Intelligence to help screen, assess or select applicants for this position. AMD's "Responsible AI Policy" is available here. This posting is for an existing vacancy.

Are you someone who always looks around corners and anticipates needs? Do you believe details matter and want to support a highly engaged team? We are seeking an experienced, self-motivated, highly organized, and creative Executive Assistant to provide support for potentially three leaders within a growing global team. You will need to communicate effectively, take swift action, and proactively solve complex problems with minimal guidance. The successful candidate will work within a team environment, building effective working relationships while maintaining a comprehensive awareness of the organization. Responsibilities + Proactively coordinate and engage with leadership in planning and organizing events, activities, and calendars. + Manage complex calendar scheduling requirements, prioritizing executives' tasks and appointments according to their importance, urgency, and relevance. + Act as a liaison for direct reports and business stakeholders. + Coordinate extensive travel arrangements, both international and domestic. + Participate in event planning and drive key team activities, staff meetings, and all-hands meetings. + Work alongside other executive assistants to drive best practices and cross-collaboration efficiencies. Essential Skills + 3-5 years of executive support experience. + Proficiency in office administration. + Strong skills in calendar management and administrative support. + Experience with travel management and Microsoft Outlook. Additional Skills & Qualifications + Experience in the tech industry is preferred. + Experience using AI in personal or work life is a plus. Work Environment This position is fully onsite in Santa Clara, CA, requiring attendance 5 days a week. Join a growing team with potential for full-time employment based on performance and business needs. Job Type & Location This is a Contract position based out of Santa Clara, CA. Pay and Benefits The pay range for this position is $37.00 - $39.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Santa Clara,CA. Application Deadline This position is anticipated to close on Jan 22, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Title: Executive Assistant IIIJob Description Are you someone who always looks around corners and anticipates needs? Do you believe details matter and want to support a highly engaged team? We are seeking an experienced, self-motivated, highly organized, and creative Executive Assistant to provide support for potentially three leaders within a growing global team. You will need to communicate effectively, take swift action, and proactively solve complex problems with minimal guidance. The successful candidate will work within a team environment, building effective working relationships while maintaining a comprehensive awareness of the organization. Responsibilities + Proactively coordinate and engage with leadership in planning and organizing events, activities, and calendars. + Manage complex calendar scheduling requirements, prioritizing executives' tasks and appointments according to their importance, urgency, and relevance. + Act as a liaison for direct reports and business stakeholders. + Coordinate extensive travel arrangements, both international and domestic. + Participate in event planning and drive key team activities, staff meetings, and all-hands meetings. + Work alongside other executive assistants to drive best practices and cross-collaboration efficiencies. Essential Skills + 3-5 years of executive support experience. + Proficiency in office administration. + Strong skills in calendar management and administrative support. + Experience with travel management and Microsoft Outlook. Additional Skills & Qualifications + Experience in the tech industry is preferred. + Experience using AI in personal or work life is a plus. Work Environment This position is fully onsite in Santa Clara, CA, requiring attendance 5 days a week. Join a growing team with potential for full-time employment based on performance and business needs. Job Type & Location This is a Contract position based out of Santa Clara, CA. Pay and Benefits The pay range for this position is $36.00 - $38.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Santa Clara,CA. Application Deadline This position is anticipated to close on Jan 27, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Choosing Capgemini means choosing a company where you will be empowered to shape your career in the way you'd like, where you'll be supported and inspired by a collaborative community of colleagues around the world, and where you'll be able to reimagine what's possible. Join us and help the world's leading organizations unlock the value of technology and build a more sustainable, more inclusive world. **Job Description** This is a great opportunity for a fast learner and strong communicator who enjoys planning and organizing and thrives in a team spirit environment to help others and build connections with leaders, people and teams! As an executive assistant, you will focus on a variety of transactional activities, directly for several executives and vice presidents as well as with business groups and in support of the People Director, Leadership Team and in coordination with our Capgemini Group departments and external vendors. **Key Responsibilities** + Arrange internal virtual and in-person office meetings and conference room events + Set up external meetings and events, parties, meals + Calendar management of multiple leaders with MS Outlook Calendar tracking, rescheduling and reminders + Mindfulness of country time zones when scheduling meetings with Global leaders, clients or teams. + Set up conference calls and videoconferences (domestic, international; from small to very large in scope) + Strong communication skills and proactiveness in catching/addressing meeting conflict issues ahead of time and resolve the conflict effectively. + Travel booking, coordination, approvals (domestic and international air, hotel, car) and visa support + Time & Expense and Invoice Reporting and Reconciliation + Ordering employee and client gifts and coordinating with suppliers, invoices and budget approvals + Onboarding and new hire orientation support, coordination, I9, e-verify, and orientation logistics + Technical Support (resolving client office reservations, PC & phone issues, Intranet/Internet research) + Gate Keeper and primary contact for the Executive Vice President(s) and Vice Rresident(s) supported. **Required Qualifications** + Minimum 3 Years of experience in a professional business support role + Must have experience with Software Tools like and MS Office, MS Outlook and Calendar, Microsoft Teams + Strong organizational skills required; including good time management skills and responsiveness. + Excellent communication skills (both written and oral) + Ability and comfort interacting with all levels of management, technology business leaders + Strong attention to detail and proactiveness + Motivated Team player with a positive attitude who works well in a fast-paced environment + Successful track record of managing competing priorities effectively through a proactive approach Candidate should be flexible / willing to work across this delivery landscape which includes and not limited to remote and on-site office work. Applicants for employment in the US must have valid work authorization that does not now and/or will not in the future require sponsorship of a visa for employment authorization in the US by Capgemini. The base compensation range for this role in the posted location is:$70,000 - $90,000/year. Capgemini provides compensation range information in accordance with applicable national, state, provincial, and local pay transparency laws. The base compensation range listed for this position reflects the minimum and maximum target compensation Capgemini, in good faith, believes it may pay for the role at the time of this posting. This range may be subject to change as permitted by law. The actual compensation offered to any candidate may fall outside of the posted range and will be determined based on multiple factors legally permitted in the applicable jurisdiction. These may include, but are not limited to: Geographic location, Education and qualifications, Certifications and licenses, Relevant experience and skills, Seniority and performance, Market and business consideration, Internal pay equity. It is not typical for candidates to be hired at or near the top of the posted compensation range. In addition to base salary, this role may be eligible for additional compensation such as variable incentives, bonuses, or commissions, depending on the position and applicable laws. **Capgemini offers a comprehensive, non-negotiable benefits package to all regular, full-time employees.** In the U.S. and Canada, available benefits are determined by local policy and eligibility and may include: + Paid time off based on employee grade (A-F), defined by policy: Vacation: 12-25 days, depending on grade, Company paid holidays, Personal Days, Sick Leave + Medical, dental, and vision coverage (or provincial healthcare coordination in Canada) + Retirement savings plans (e.g., 401(k) in the U.S., RRSP in Canada) + Life and disability insurance + Employee assistance programs + Other benefits as provided by local policy and eligibility **Important Notice:** Compensation (including bonuses, commissions, or other forms of incentive pay) is not considered earned, vested, or payable until it becomes due under the terms of applicable plans or agreements and is subject to Capgemini's discretion, consistent with applicable laws. The Company reserves the right to amend or withdraw compensation programs at any time, within the limits of applicable legislation. **Disclaimers** Capgemini is an Equal Opportunity Employer encouraging inclusion in the workplace. Capgemini also participates in the Partnership Accreditation in Indigenous Relations (PAIR) program which supports meaningful engagement with Indigenous communities across Canada by promoting fairness, accessibility, inclusion and respect. We value the rich cultural heritage and contributions of Indigenous Peoples and actively work to create a welcoming and respectful environment. All qualified applicants will receive consideration for employment without regard to race, national origin, gender identity/expression, age, religion, disability, sexual orientation, genetics, veteran status, marital status or any other characteristic protected by law. This is a general description of the Duties, Responsibilities and Qualifications required for this position. Physical, mental, sensory or environmental demands may be referenced in an attempt to communicate the manner in which this position traditionally is performed. Whenever necessary to provide individuals with disabilities an equal employment opportunity, Capgemini will consider reasonable accommodations that might involve varying job requirements and/or changing the way this job is performed, provided that such accommodation does not pose an undue hardship. Capgemini is committed to providing reasonable accommodation during our recruitment process. If you need assistance or accommodation, please reach out to your recruiting contact. Please be aware that Capgemini may capture your image (video or screenshot) during the interview process and that image may be used for verification, including during the hiring and onboarding process. Click the following link for more information on your rights as an Applicant in the United States. Capgemini is a global business and technology transformation partner, helping organizations to accelerate their dual transition to a digital and sustainable world, while creating tangible impact for enterprises and society. It is a responsible and diverse group of 340,000 team members in more than 50 countries. With its strong over 55-year heritage, Capgemini is trusted by its clients to unlock the value of technology to address the entire breadth of their business needs. It delivers end-to-end services and solutions leveraging strengths from strategy and design to engineering, all fueled by its market leading capabilities in AI, generative AI, cloud and data, combined with its deep industry expertise and partner ecosystem. Ref. code: 380726 Posted on: Dec 17, 2025 Experience Level: Experienced Professionals Contract Type: Permanent Location: New York, NY, US Brand: Capgemini Professional Community: Administration Support Capgemini is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender identity/expression, age, religion, disability, sexual orientation, genetics, veteran status, marital status or any other characteristic protected by law.

Job Title: Temp AdminJob Description We are seeking a highly organized Temp Admin to support our team by ensuring that lab inspectors across the US adhere to correct policies and guidelines for testing materials, such as concrete, cement, and building materials. This role involves the full cycle of report management from finalization to dispatch post-inspector visits. Responsibilities + Ensure reports are finalized and sent to clients after inspector visits. + Perform data entry tasks, primarily using Excel. + Process payments and manage billing, including sending invoices to customers. + Send final reports to customers and compile their feedback. + Collaborate with a team of 5-6 inspectors and a smaller in-office team. Essential Skills + Strong customer service experience with a focus on professionalism. + Proficiency in data entry, particularly with Excel. + Ability to work effectively as a team player within a smaller team. + Reliable attendance and dependability. Additional Skills & Qualifications + Experience with Oracle is considered a plus. + Strong administrative skills, including proficiency in Microsoft Office and email management. Work Environment This role operates on a hybrid schedule with work hours from 8:30 AM to 5:00 PM, Monday through Friday, including a 1-hour lunch break (30 minutes paid and 30 minutes unpaid). The work environment consists of 3 days in the office and 2 days remote, providing a balanced blend of office and remote work flexibility. Job Type & Location This is a Contract position based out of FREDERICK, MD. Pay and Benefits The pay range for this position is $22.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in FREDERICK,MD. Application Deadline This position is anticipated to close on Jan 28, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Immediate need for a talented Executive Assistant. This is a 03 months contract opportunity with long-term potential and is located in Cincinnati, OH(Onsite). Please review the job description below and contact me ASAP if you are interested. Job Diva ID: 26-01111 Pay Range: $30/hr - $35/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: Works directly with Medical Director to assure clerical & scheduling needs are met. Provides main line of communication for vendors, sponsors, and other professionals, and staff with the Medical Director. Enhances accuracy and efficiency in scheduling various meetings and activities for the Medical Director. Facilitates complex scheduling of multiple person meetings of which the Medical Director is included. Handles all electronic and paper communications for Medical Director. Coordinates publishing activities involving the Medical Director and the Research Center. Transcribes text/figures for manuscripts submission. Seeks permission from publishers for use of graphics as needed. Assures all deadlines are met. Provides tools necessary for publication and secures all necessary approvals. Considers cost of services required and chooses outside resources efficiently. Creates and organizes professional presentations for Medical Director and other associates of The Center. Provides for professional presentations via PowerPoint or other educational media. Communicates with support services to assure all presentations meet required objectives. Instrumental in submission of abstracts involving various professional associates. Handles appropriate faculty paperwork/handout materials and slides for national & regional meeting presentations. Serves as a liaison for physician travel, speaking engagements, investigator meetings, and national cardiology conferences. Coordinates meeting schedules for Medical Director and prepares detailed schedule of events. Coordinates and books airline arrangements for traveling physician(s). Responsible for obtaining reimbursement for travel expenses if appropriate and maintains good documentation of all expenses with receipts. Performs other related duties. Instrumental in assuring accurate and timely communications with the Medical Director with those inside and outside The Center. Key Requirements and Technology Experience: Photocopier, fax equipment, all medical equipment appropriate to research. Ability to make independent decisions. Strong organizational. Skills with good follow through practices. Excellent communication skills. Excellent clerical skills. Functional computer knowledge. Medical terminology. Our client is a leading Healthcare Industry , and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. By applying to our jobs, you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

The Executive Assistant assigned to the CFO and Chief of Administrative services and Chief Information systems is responsible for providing administrative support ensuring the smooth workflow and daily activities of the CFO and Chief of Administrative services and Chief Information systems, working with highly confidential information and matters. Acts as the primary point of contact for both internal and external constituencies, assists and represents the CFO and Chief of Administrative services and Chief Information systems in communicating with constituents, and handles multiple projects and other matters as they arise. Essential Responsibilities Under the general direction of the Business Office Manager, the Executive Assistant performs a variety of complex, professional, analytical, and confidential Administration services. Duties include: Responsible for day-to-day administrative functions of routine nature to complex special projects that require the ability to organize and communicate information. Provides administrative support to the CFO and Chief of Administrative services and Chief Information systems and Senior Management such as prepare meeting minutes, reports, letters, memos and other correspondence. Provides support to include handling walk-up, phone interactions, and maintaining calendars, travel arrangements, screening, analyzing, and responding to incoming correspondence, handling day-to-day problems and situations. Performs a range of operational support activities to include but not limited to research and analysis on specific issues, special project oversight, and serving as liaison with other departments on basic administrative or operational matters. Compiles a variety of narrative, statistical, financial and other documentation as needed for various reports. Establishes, maintains, processes, and updates files, records, certificates, and/or other documents. Provides assistance and support in problem solving, project planning and management, and the development and execution of administrative and operational goals and objectives as requested. Track and report on Operations measures and targets Collaborate with department administrators to identify problems and trends in order to develop solutions to enhance the overall performance of Operations Performs research and analysis on specific issues, as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature. Assists in the coordination, supervision, and completion of special projects, as appropriate. Work flexible schedule and overtime as necessary. Secondary Responsibilities: Attend workshops, training and meetings as needed, and as requested. Perform other related duties as assigned by supervisor. Qualifications: Required education, experience, training High School Diploma or equivalent Minimum of one year experience related to duties and responsibilities specified Proficient in Microsoft Office products including Excel, Word, and Outlook. Preferred education, experience, training AA Degree in Business or related field. One year experience as an administrative assistant in a medical office setting. Community or public health experience. Critical Success Factors in this role include: Knowledge, Skills, and Abilities The ability to follow directions. The ability to communicate effectively, both orally and in writing. Strong interpersonal skills with the ability to work collaboratively. Maintaining confidentiality Excellent organizational, time management and multi-tasking skills with attention to detail. Excellent customer service and client services philosophy in all interactions. Successfully manage multiple projects at the same time. Appreciation and respect for working with and serving a diverse population. Proficiency in Microsoft Office and the internet. The ability to investigate and analyze information, draw conclusions and problem solve. The ability to gather data, compiles information, and prepares reports.

This role involves performing a variety of complex administrative functions for all levels of management, including external business partners. The position requires managing schedules, coordinating travel arrangements, processing business expenses, and providing general office support. You will serve as the department/group contact and complete special projects as assigned. Responsibilities + Plan and coordinate domestic and international travel itineraries. + Manage two General Manager calendars with attention to accuracy, timeliness, conflict resolution, and alignment to the leaders' priorities and commitments. + Ensure timely and accurate reconciliation of expenses within the 30-day policy. + Approve team expenses within 24 hours. + Provide coordination and logistical support for onsite and offsite meetings/events, including All Hands events, team training, and leadership offsites. + Oversee team onboarding/offboarding processes, discretionary budget tracking, organization employee data maintenance and distribution, and security group ownership. + Support team with space management, office moves, new hire setup, onboarding, and procurement of equipment and supplies. + Handle sensitive and confidential information with a professional approach. + Ensure compliance with administrative operations policies and procedures. + Provide onsite support for the Austin site three days a week, with additional days as required. + Attend leaders' staff meetings, providing information and updates related to admin-managed areas. + Track and manage the discretionary budget, ensuring the team stays within allocation. + Assist with deck preparation and provide needed information for all-hands meetings. + Update and manage distribution lists by Wednesday every week. + Plan events for three areas: CSCP wide Austin site and leader/team. + Handle ad-hoc team requests. + Attend 1:1s with managers and lead admin. + Track and report on team training compliance. Essential Skills + 3+ years of proven and professional admin experience. + 3+ years of sound Outlook Calendar Management experience. + 3+ years of experience supporting a team. + 2+ years of personal and professional organization with the ability to multi-task and prioritize duties. Additional Skills & Qualifications + Proficiency in Microsoft Office Suite. + Experience in travel coordination and expense management. + Customer service and executive support experience. Work Environment This is a hybrid role requiring three days onsite in Austin, TX, and two remote days. The standard equipment such as a laptop, mouse, headset, and extra monitor will be provided. The typical work schedule is Monday-Friday, 40 hours per week with no overtime. The work environment encourages obtaining hands-on experience and growing your administrative career. Job Type & Location This is a Contract position based out of Austin, TX. Pay and Benefits The pay range for this position is $28.00 - $31.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Austin,TX. Application Deadline This position is anticipated to close on Jan 23, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

The Administrative Assistant will serve as a key support figure to the President/COO, ensuring efficient management of requests, tasks, and deliverables. This role involves managing email and telephone correspondence, coordinating schedules, and providing administrative support to the Management Team. Responsibilities + Act as a gatekeeper for the President/COO, filtering requests for time, tasks, deliverables, and information. + Manage email and telephone correspondence for the President/COO to ensure timely response and follow-up. + Brief the President/COO on the status of duties on a daily basis. + Generate scheduled reports and presentations for the Management Team. + Generate, manage, and maintain documents to support installation projects, including submittal packages, manuals, and close-out documents. + Maintain business forms and registrations as required, including licenses, security clearances, associations, insurance certificates, and vendor setup. + Make travel arrangements, including hotel, flights, and car rentals. + Coordinate the schedules of the Management Team, ensuring seamless execution of meetings, deadlines, and presentations. + Attend internal meetings, generating accurate meeting notes and assigning tasks for follow-up. + Perform other tasks as required to ensure the company's workflow runs smoothly. Essential Skills + 3-5 years of administrative assistant experience. + Proficiency in schedule management, problem-solving, and customer service. + Experience with projects, invoicing, data entry, and calendar management. + Typing speed of 40 wpm. + Proficiency in MS Office Suite, QuickBooks, and Adobe. Additional Skills & Qualifications + Associate's degree or equivalent experience preferred. + US Citizenship required; The Administrative Assistant will work in a supportive and dynamic team environment. The role is 100% onsite, with hours from 8:30 AM to 5:00 PM on Monday and 9:00 AM to 5:00 PM from Tuesday through Friday. The office is smaller, with about 10 employees, promoting a culture that is feedback-driven, results-driven, and celebrates wins. The dress code is business casual. The office setup is in a pit, but new, taller cubicles have been ordered to enhance the work environment. Job Type & Location This is a Contract to Hire position based out of FREDERICK, MD. Pay and Benefits The pay range for this position is $19.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in FREDERICK,MD. Application Deadline This position is anticipated to close on Jan 26, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

We are seeking a dedicated Administrative Assistant to provide essential support to our team. This role involves general administrative duties, interacting with visitors, and coordinating internal office events. The ideal candidate will be adept at managing office tasks efficiently and maintaining a welcoming environment for visitors. Responsibilities + Provide general support for visitors and ensure a welcoming atmosphere. + Distribute incoming and outgoing mail efficiently. + Utilize Microsoft Office suite for various administrative tasks. + Greet and assist visitors upon arrival. + Perform general administrative duties, including answering phones and managing correspondence. + Scan and file documents accurately for easy retrieval. + Oversee the organization and execution of internal office events, including staff meetings, celebrations, and gatherings. + Coordinate the ordering, inventory, and distribution of company apparel, ensuring timely delivery and replenishment. + Maintain accurate records of apparel orders and manage vendor relationships. + Assist the President and Owner with administrative tasks as needed. + Provide support with transactional accounting duties, such as accounts payable and receivable. Essential Skills + Proficiency in data entry and Microsoft Office suite. + Strong clerical skills and attention to detail. + Ability to manage filing systems effectively. + Excellent front desk and greeting skills. Additional Skills & Qualifications + Previous administrative experience is required. + Experience in managing inventory and vendor relationships is a plus. Work Environment This position offers a 100% office-based work environment, where you will be at the forefront of office operations. The role requires a professional demeanor and the ability to work effectively in a dynamic and collaborative setting. Job Type & Location This is a Contract to Hire position based out of Baltimore, MD. Pay and Benefits The pay range for this position is $25.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Baltimore,MD. Application Deadline This position is anticipated to close on Jan 26, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Title: Administrative AssistantJob Description We are seeking a dedicated Administrative Assistant to provide general support to visitors and assist in the efficient operation of our office. This role requires a professional who is organized, detail-oriented, and capable of managing multiple tasks with ease. Responsibilities + Greet and support visitors to ensure a welcoming atmosphere. + Distribute incoming mail promptly and efficiently. + Utilize Microsoft Office for various administrative tasks. + Perform general administrative duties including answering the phone, scanning, and filing documents. + Oversee internal office events such as staff meetings, celebrations, and gatherings. + Coordinate the ordering, inventory, and distribution of company apparel, managing vendor relationships, and ensuring timely delivery and replenishment. + Maintain accurate records of apparel orders and usage. + Assist the President and Owner of the company with administrative tasks as needed. + Potentially assist with transactional accounting administrative duties. Essential Skills + Proficiency in data entry and Microsoft Office applications. + Strong clerical skills including filing and document management. + Excellent greeting and front desk skills. Additional Skills & Qualifications + Previous administrative experience is required. Work Environment The position is based in an office setting, requiring 100% in-person attendance. The role involves interacting with various technologies and office equipment. The atmosphere is professional, and the dress code is business casual. Job Type & Location This is a Contract to Hire position based out of Baltimore, MD. Pay and Benefits The pay range for this position is $25.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Baltimore,MD. Application Deadline This position is anticipated to close on Jan 26, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

We are seeking a dedicated Administrative Assistant to provide general support to visitors and assist in the efficient operation of our office. This role requires a professional who is organized, detail-oriented, and capable of managing multiple tasks with ease. Responsibilities + Greet and support visitors to ensure a welcoming atmosphere. + Distribute incoming mail promptly and efficiently. + Utilize Microsoft Office for various administrative tasks. + Perform general administrative duties including answering the phone, scanning, and filing documents. + Oversee internal office events such as staff meetings, celebrations, and gatherings. + Coordinate the ordering, inventory, and distribution of company apparel, managing vendor relationships, and ensuring timely delivery and replenishment. + Maintain accurate records of apparel orders and usage. + Assist the President and Owner of the company with administrative tasks as needed. + Potentially assist with transactional accounting administrative duties. Essential Skills + Proficiency in data entry and Microsoft Office applications. + Strong clerical skills including filing and document management. + Excellent greeting and front desk skills. Additional Skills & Qualifications + Previous administrative experience is required. Work Environment The position is based in an office setting, requiring 100% in-person attendance. The role involves interacting with various technologies and office equipment. The atmosphere is professional, and the dress code is business casual. Job Type & Location This is a Contract to Hire position based out of Baltimore, MD. Pay and Benefits The pay range for this position is $25.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Baltimore,MD. Application Deadline This position is anticipated to close on Jan 26, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Title: Administrative AssistantAbout the Role We are looking for a detail-oriented and proactive Administrative Assistant to join our team. In this role, you will be the first point of contact for visitors and customers, ensuring smooth day-to-day operations in the office. Key Responsibilities + Greet visitors and engage with customers over the phone. + Manage incoming calls and forward them to the appropriate departments. + Order and maintain office supplies inventory. + Ensure office cleanliness and organization when needed. + Track and update customer orders accurately. + Update pricing manuals or ERP systems as required. + Coordinate and dispatch team members to various project locations. Essential Skills & Qualifications + Minimum 1 year of administrative experience. + Strong organizational and communication skills. + Ability to multitask and manage priorities effectively. Job Type & Location This is a Contract to Hire position based out of Minneapolis, MN. Pay and Benefits The pay range for this position is $21.00 - $23.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Minneapolis,MN. Application Deadline This position is anticipated to close on Jan 23, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Administrative Assistant ICO is seeking a reliable and organized Administrative Assistant to support daily office operations. This is a full-time, in-office position. The ideal candidate is detail-oriented, proactive, and comfortable working in a professional environment supporting multiple team members. Qualifications Previous administrative or office support experience (4+years) High school diploma required; college degree preferred Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational and multitasking skills Excellent written and verbal communication Professional demeanor and attention to detail Ability to manage priorities and meet deadlines Reliable transportation Experience in commercial property management is a plus Familiarity with Yardi Voyager is a plus Familiarity with SharePoint is a plus Responsibilities Provide general administrative and reception support Answer phones, greet visitors, and direct inquiries Handle mail, scanning, copying, filing (digital and hard copies), shipping (FedEx, UPS) Maintain office supplies and organized common areas Assist with scheduling and coordination of office activities Create organization charts Support team members with administrative tasks and other special projects Perform errands and other duties as needed Required Skills Detail-oriented and organized Strong communication and interpersonal skills Ability to multitask in a fast-paced environment Project Management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint ) Professionalism and reliability We Offer Competitive compensation Stable, professional work environment Collaborative team culture

Job Title: Administrative AssistantJob Description The Administrative Assistant acts as a crucial liaison, managing the flow of work orders in a customer's online system. This role involves processing packets into actionable projects, coordinating utility locates, distributing field information, updating project statuses, and supporting field crews by managing schedules and advocating for their needs. This position often requires skills in business, systems, or HR to effectively bridge operations and technical needs. Responsibilities + Identify new work in the customer's online Work Management System. + Process work packets to create actionable projects for field employees. + Gather and disseminate locate information for underground utility lines. + Distribute information to the field to facilitate their work. + Update project information and status in the work management system. + Submit and track service requests with the system. + Report project status information to project supervisors. + Maintain schedules for field crews and advocate for them. + Interface with the customer's Work Management System specialists. Essential Skills + Strong administrative assistance and project support skills. + Proficiency in Microsoft Office, especially Excel and Microsoft Dynamix. + Familiarity with work management systems or processes. + Ability to plan, multi-task, and manage time effectively. + Strong communication skills, both written and verbal. Additional Skills & Qualifications + High school diploma or GED required; Associates preferred. + Experience in the construction or energy industry is a plus. + Detail-oriented, consistent, and reliable. + Thrive in routine, sometimes mundane tasks. Work Environment The position is based in a field office located in Dallas. While performing the duties of this job, the employee is not substantially exposed to adverse environmental conditions. Expected working hours are from 7/7:30 AM to 3:30/4 PM. Job Type & Location This is a Contract to Hire position based out of Dallas, TX. Pay and Benefits The pay range for this position is $19.00 - $21.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Dallas,TX. Application Deadline This position is anticipated to close on Jan 30, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

The Administrative Assistant is responsible for maintaining the smooth day-to-day operations of the office, supporting the finance department, to include weekly payroll processing, administrative tasks, and providing HR support as needed under the guidance of the Chief People Officer. This position requires attention to detail, confidentiality, and strong organizational skills to ensure accuracy and consistency in office and payroll operations. Key Responsibilities Office Administration Serve as the first point of contact for incoming calls and visitors. Maintain office and kitchen supplies; track inventory and reorder as needed. Coordinate incoming and outgoing mail, deliveries, and courier services. Manage copier meter readings, toner inventory, and vendor communication. Organize company files, forms, and records (both paper and electronic). Maintain office supplies, equipment, and vendor relationships; track inventory and reorder as needed. Ensure meeting spaces are prepared and equipped for internal and external meetings. Payroll Administration Collect, verify, and enter weekly employee hours into the payroll system. Process weekly payroll accurately and on schedule. Maintain payroll files, employee pay rate lists, and other related documentation. Prepare certified payroll reports for applicable projects. Assist with payroll-related reporting such as union reports, deductions, and garnishments. Maintain confidentiality of all payroll and employee information. HR Support Assist with new hire onboarding paperwork (W-4, I-9, direct deposit, etc.). Maintain employee files and ensure documentation is complete and organized. Update employee lists and organizational data as directed. Support benefits enrollment or changes under guidance from the Chief People Officer. Assist with compliance tracking (certifications, training records, etc.) as assigned. Assist with filling HR documents and work closely with HR on daily operations and provide additional HR support as needed. General Support Assist with invoicing or accounts payable data entry as needed. Coordinate communication between departments when requested. Be available to support the team with unexpected, time-sensitive tasks and initiatives that arise outside of standard operation. Qualifications 3+ years of office administration experience; experience in payroll preferred. Basic understanding of HR functions and confidentiality standards. Proficiency in Microsoft Office and QuickBooks (or similar accounting software). Strong organizational and communication skills. Ability to prioritize and manage multiple tasks in a fast-paced environment. Supervisory Responsibilities This position does not supervise other employees. Reporting Structure Reports directly to the Controller. Works closely with the Chief People Officer for HR-related tasks and supports the Finance department as needed.