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Recruiting assistant skills for your resume and career

Updated January 8, 2025

5 min read

Quoted experts

Tonya Courtois,

Dr. James Lampley

Below we've compiled a list of the most critical recruiting assistant skills. We ranked the top skills for recruiting assistants based on the percentage of resumes they appeared on. For example, 13.3% of recruiting assistant resumes contained customer service as a skill. Continue reading to find out what skills a recruiting assistant needs to be successful in the workplace.

15 recruiting assistant skills for your resume and career

1. Customer Service

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Here's how recruiting assistants use customer service:

Answered incoming calls from applicants and demonstrated customer service to clients and applicants inquiring about job placement opportunities.
Provided customer service to students inquiring about the program with information on program expectations and requirements.

2. Background Checks

Here's how recruiting assistants use background checks:

Conducted reference and background checks on all job applicants, determined eligibility of candidate and decided further actions.
Scheduled candidate interviews, created interview agendas, submitted background checks for investigation.

3. HR

HR stands for human resources and is used to describe the set of people who work for a company or an organization. HR responsibilities revolve around updating employee records and carrying out management processes like planning, recruitment, evaluation, and selection processes. HR is a key contributor to any company or organization's growth as they are in charge of hiring the right employees, processing payrolls, conducting disciplinary actions, etc.

Here's how recruiting assistants use hr:

Created cross-departmental recruiting tool utilized by recruiters, recruiting assistants, HR analysts, business partners and management.
Provide administrative support to the HR department with organizing and distributing required mailings and preparing miscellaneous reports.

4. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how recruiting assistants use data entry:

Screen candidate files and complete data entry of applicant qualifications for AIC position openings
Managed database for Recruiting department including data entry of each candidate with updates.

5. Phone Screens

A phone screen refers to the stage of the recruiting process that occurs after narrowing the applicant pool through candidate's resumes and before they are asked for a face-to-face interview. Phone screenings are typically conducted over a call from a recruiter or talent acquisition team coordinator at a company to assess the applicant's suitability for a specific position and discuss basic qualifications and information about a job. This is usually a short call that lasts between 15 and 30 minutes. Phone screens can also be useful for employers to get a picture of realistic market expectations from applicants for a specific job.

Here's how recruiting assistants use phone screens:

Developed and coordinated candidate interview schedules, telephone screens and processed referral candidates.
Assisted Nurse Recruiters by scheduling telephone screens/interviews for possible candidates.

6. PowerPoint

Here's how recruiting assistants use powerpoint:

Created and edited PowerPoint presentations for Summer Associate Orientations.
Created PowerPoint presentations for recruiting seminars.

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7. Interview Process

The interview process is a multi-stage measure for recruiting new employees. Applicants are scrutinized based on previous work experience and preliminary assessments with HR before interviews are generally able to take place.

Here's how recruiting assistants use interview process:

Assisted with screening and interview process, including scheduling candidate interviews, preparing interview materials and communication with candidates.
Facilitated monthly brainstorming meetings with department leads to improve the effectiveness of the interview process and candidate experience.

8. Taleo

Taleo is a talent recruitment and management software owned by the famous software company Oracle. Large companies mainly use the software to find the best talent at reasonable prices. It also allows the management of the human resources conveniently through a rich user interface. Taleo uses a cloud-based Applications Tracking System to find people with relevant skill sets or education degrees instantly. It also provides testing and interviewing options right through the software, ridding you of any external processes.

Here's how recruiting assistants use taleo:

Utilized ATS such as TALEO and Bullhorn.
Screened applications to ensure candidates meet job qualifications using PeopleSoft and Taleo.

9. Recruitment Process

Here's how recruiting assistants use recruitment process:

Assisted recruiters in all aspects of the recruitment process from scheduling candidates to administering assessment testing to finalizing offer letters.
Systematized the agency recruitment process by introducing a tracking system that led to effective sourcing and recruitment of insurance agents

10. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how recruiting assistants use payroll:

Coordinated new hire process, including correspondence, initiating drug/background check, orientation facilitation, and payroll processing.
Addressed and resolved general payroll related inquiries along with responding to inquiries regarding policy and procedure.

11. Applicant Tracking Systems

Here's how recruiting assistants use applicant tracking systems:

Researched applicant tracking systems and recommended system for implementation.
Maintain and update electronic applicant tracking systems.

12. Reference Checks

Here's how recruiting assistants use reference checks:

Conducted internet job board searches for qualified candidates and establishing candidate qualifications by screening applicants and completing reference checks.
Established candidate qualifications by screening applicants, administering testing, and completing reference checks.

13. Linkedin

Here's how recruiting assistants use linkedin:

Create and post job openings in internal PeopleSoft system and external career sites (Indeed, LinkedIn, etc.)
Performed web searches and data mining to locate possible candidates utilizing various sources such as Monster, CareerBuilder and LinkedIn.

14. Interview Schedules

Here's how recruiting assistants use interview schedules:

Coordinated Recruiting processes including high volume of interview schedules, travel arrangements, communicating closely with Hiring Managers and Candidates.
Supported recruiting itineraries by setting up testing and interview schedules, arranging applicant visits including travel and accommodations.

15. Administrative Tasks

Here's how recruiting assistants use administrative tasks:

Completed various administrative tasks to streamline office operations and promote productivity within the department.
Revamped orientation binders and performed all required administrative tasks associated with this task.

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What skills help Recruiting Assistants find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on recruiting assistant resumes?

Tonya Courtois

Recruiting Manager, Emmaus Homes

To be most attractive to us a resume should be more than just a list of a person's work history and the skills they acquired while they occupied each role. A resume that will stand out to us, is a resume that tells us how a candidate problem-solved during their tenure at each job. We are also looking for candidates who closely align with our core value system. A one size fits all resume is not a best practice. Candidates should do their homework and clearly and specifically identify past behaviors that demonstrate they share our values. Resumes should be full of well-written examples of how they added value.

What recruiting assistant skills would you recommend for someone trying to advance their career?

Dr. James Lampley

Professor, East Tennessee State University

I would encourage a graduate or graduate student to use the gap year experience to learn a new marketable skill or to work with under-served groups. Learn how to do something that not a lot of people can do.

What technical skills for a recruiting assistant stand out to employers?

Ryan Smolko

Associate Director, Career Center, Muhlenberg College

Technical skills vary by industry and the technical skills needed today are not those that will be needed five or even one year from now. Adaptability is key to staying relevant in their career both now and in the future. O*Net is a great resource for students to see technical skills commonly used in their jobs of interest.

The technical skills everyone should be continually working on are Excel/Tableau and Canva/PowerPoint. Working with large amounts of data is almost universal in today's economy regardless of industry or position. You can also have the best data in the world but if you can't present it in a dynamic way it won't be seen which is why being well versed in presentation and design tools can be a big advantage.

What soft skills should all recruiting assistants possess?

Megan Harvey Ph.D.

Assistant Professor of Health Science, Springfield College

There was an awesome Google study released a few years ago that we focus on teaching our health science students about. Employers care about content expertise, but they really need employees who can communicate well, listen to others, elevate and encourage their peers (rather than be competitive), being a good team player, and brainstorm solutions to problems and try things before asking for help.

Do you want to know more?

List of recruiting assistant skills to add to your resume

The most important skills for a recruiting assistant resume and required skills for a recruiting assistant to have include:

Customer Service
Background Checks
HR
Data Entry
Phone Screens
PowerPoint
Interview Process
Taleo
Recruitment Process
Payroll
Applicant Tracking Systems
Reference Checks
Linkedin
Interview Schedules
Administrative Tasks
Career Fairs
Arranging Interviews

Phone Interviews
Facebook
Candidate Interviews
Provides Administrative Support
Open Positions
HRIS
Twitter
Travel Arrangements
I-9
E-Verify
Front Desk
Drug Screens
In-Person Interviews
Outbound Calls
Provide Clerical Support
Recruitment Events
ATS

Expense Reports
ICIMS
I9
Monster
Scheduling Appointments
Cold Calls
Social Events
PeopleSoft
Employment Agencies
Statistical Data
Candidate Tracking
Provide General Support
Suitable Candidates
Craigslist
Community Organizations

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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