Administrative Assistant jobs at River City Staffing - 308 jobs

Administrative Assistant / Office Administrator The Administrative Professional provides essential support to the property management team, ensuring smooth operations across office functions, tenant communications, and financial processes. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This position is temp to hire and will pay between $20 and $22/hr. Responsibilities Assist the Property Manager with day-to-day administrative tasks, including scheduling, correspondence, and document preparation. Serve as a point of contact for tenants, addressing inquiries and coordinating service requests promptly and professionally. Maintain accurate records and files related to leases, vendor contracts, and compliance documentation. Support office operations by managing supplies, handling mail, and coordinating with vendors for maintenance and repairs. Process accounts payable, including invoice review, coding, and submission for approval, ensuring timely and accurate payments. Prepare reports and summaries as requested by the Property Manager, including occupancy, expense tracking, and budget updates. Assist with tenant communications such as notices, newsletters, and event coordination. Perform other administrative duties as needed to support the property management team. Qualifications Previous experience in administrative support, preferably in property management or a related field. Strong proficiency in Microsoft Office Suite and familiarity with property management software is a plus. Excellent organizational and time management skills with the ability to prioritize tasks effectively. Strong communication and interpersonal skills for working with tenants, vendors, and team members. Basic understanding of accounts payable processes and financial recordkeeping. If you are qualified and interested in learning more, please apply now.

We are partnering with a prestigious global investment management firm to find a sharp, polished Administrative Assistant to support a high-performing Private Wealth Management team. This is a fantastic opportunity for someone who enjoys a fast-paced environment, loves being organized, and wants to work alongside highly collaborative senior professionals in a people-focused organization. You will play a meaningful role in keeping advisors prepared, clients supported, and daily operations running smoothly. The position offers real variety and growth. You will manage calendars, prepare client materials, coordinate meetings and travel, and serve as a trusted point of contact for both internal partners and external clients. It is the perfect role for someone who wants to stretch their skills and build a long-term career in a respected corporate setting. Ideal background: 2 to 4 years of corporate administrative experience, with experience supporting multiple executives Highly organized with excellent attention to detail Strong written and verbal communication skills Professional, proactive, and client-service oriented Proficiency in Microsoft Office, Salesforce experience a plus Hybrid and flexibility details: Onsite in West Los Angeles, CA Standard schedule is 4 days in the office and 1 day work from home with additional WFH days plus up to 2 additional weeks of work from anywhere! If you are looking for a role with smart leadership, a collaborative culture, and real stability, this is an amazing opportunity to grow your career. Salary Range is DOE: $70,000-$80,000 base plus bonus and incredible medical package

Salary range: $40,000 - $45,000 (full-time, exempt) Pro Bono Network (PBN) creates flexible pro bono opportunities, removing barriers to attorney volunteerism, to serve people in need. We partner with legal aid agencies in Chicago and throughout Illinois, co-developing projects to match the needs of the clients and our volunteers; more information can be found at ****************** We're a small, mission-driven nonprofit with a collaborative team and a welcoming, flexible work culture. PBN is committed to attracting and retaining a diverse staff and encourages people of color, individuals who identify on the LGBTQIA+ spectrum, and people with disabilities to apply. Position Overview The Program Administrative Assistant provides essential organizational and administrative support, enabling our program and leadership staff to focus on impact. This is a key behind-the-scenes role that is important to ensuring volunteer attorneys are supported, and that cases move forward. This position focuses primarily on supporting the PBN Program Department, but will also include some operational support. This is a 40 hour per week full-time hybrid position, with two days (Tuesdays and Thursdays) in the office. The right candidate will be highly organized, detail-oriented, and proactive, with strong communication skills and the ability to manage multiple priorities in a fast-moving environment. Key Responsibilities Program Support (75%) Database Management: Maintain and manage the volunteer database (Better Impact) and client case management system (Clio). (Training will be provided.) Data entry for all cases and clinics in Clio. Coordinate volunteer attorney access to case files in Clio. Contact partner agencies to request client demographic data and enter into Clio. Oversee monthly hour reporting by volunteers in Better Impact, following up to ensure accuracy. Conduct regular maintenance of both databases to ensure information is accurate. Generate reports regularly to support the program department, development department, and organizational needs. Volunteer Management: Facilitate annual ARDC (Attorney Registration & Disciplinary Committee) renewals and initial registration, in coordination with each volunteer and each partner agency (training provided) as well as coordinating these forms throughout the year as needed. Prepare and submit applications for continuing learning credit, keep records and create certificates (training provided). Assist with paperwork surrounding volunteer onboarding and general volunteer communication, as appropriate. PBN Correspondence and Meeting Support: Answer the general phone line for PBN, monitor and respond to voicemails and PBN's general email inbox. Assist with the annual personalized thank you notes for all active volunteers, and provide additional support to general mailing needs within the program department. Coordinate program related meetings and ensure notes are taken and distributed. Support volunteer use of the PBN office or PBN Zoom account for client meetings. Assist with the organization and execution of volunteer events and activities. Prepare necessary printed materials for trainings and program activities. Support the Program Department with events, including communication and logistics. Provide onsite support for volunteer events and activities as necessary. Other tasks as assigned. Executive Director Administrative Support (25%) Assist Executive Director: Manage the Executive Director's calendar (meetings, calls, and donor & partner visits), sending email reminders and agenda and follow-ups. Monitor and organize the ED's email inbox; flag urgent items, draft responses for routine inquiries. Manage office supplies and equipment (including ordering), and organize quarterly office cleaning days. Compliance and Record Keeping Support: Track filing and insurance renewal deadlines and maintain organized records (no legal analysis required). Assemble and submit receipts and reimbursement requests; maintain organized digital and physical filing systems for receipts. Prepare summaries as needed. Board and Committee Support: Schedule board and committee meetings, including scheduling polls, arranging room reservations and Zoom links, and sending calendar invites. Prepare and print all board and in-person committee meeting materials. Ensure notes are shared/filed following meetings. Qualifications Experience: 2+ years of administrative, nonprofit, or office support experience preferred. Organization: Proven ability to manage multiple tasks and deadlines with attention to detail. Communication: Professional and clear written, oral, and interpersonal skills. Tech-savvy: Proficiency with Google Workspace (Docs, Sheets, Drive, Calendar); familiarity with Mailchimp, Canva, and Asana is a plus; comfortable learning new systems (training provided for databases). Judgment & confidentiality: Handles sensitive donor, client, and financial information with care. Mission-driven: Excited to support access to justice and work in a small, collaborative nonprofit environment. Compensation & Benefits Salary: $40,000 - $45,000, commensurate with experience. Health insurance, monthly device and internet reimbursement, and access to a retirement plan. Paid time off and holidays; 12 weeks of paid parental leave after one year of employment. Flexible, supportive work culture; remote work 3 days per week. Application Process: Email your resume and cover letter with the subject “Application: PBN Program Administrative Assistant” to ******************. Applications will be reviewed on a rolling basis, with screening calls beginning mid-February. Our ideal start date for this role is the beginning of April 2026. PBN is an equal opportunity employer. PBN does not discriminate on the basis of race, color, age, sex, sexual orientation including gender identity, marital status, disability, religion, citizenship, ancestry, national origin, parental status, military discharge status, status as a protected veteran, genetic information, order of protection status, or source of income; that qualified employees with disabilities will be provided reasonable accommodations necessary to allow them to perform the essential functions of their jobs; and job applicants will not be asked about criminal record or criminal history until an employment interview has been conducted.

One of the largest health systems in the state of Connecticut is adding an Internal Medicine Physician in the eastern part of the state. Your choice of part-time or hybrid with clinic days and remote work. We have 4000 Providers and a network of 7 hospitals with more than 300 office locations About the Opportunity: This position can be either Part-time, 3 days in the clinic, or full-time with a hybrid of 3 days in the office, 2 days virtual Weekend call averages twice per year 1:1 MA EPIC EMR with Dragon Robust salary guarantee with an additional uncapped incentive plan Benefits package includes: medical, dental, vision, retirement savings, tuition assistance, flexible schedules, PTO, wellness programs, employee assistance, and community involvement opportunities Relocation and signing bonus available Community Information: Located in eastern Connecticut, 50 miles from Hartford and 30 miles from Providence Proximity to Airports, Colleges, and Universities Outdoor enthusiasts will enjoy miles of trails at the Moosup Valley State Park Trail and the Pachaug and Quinebaug Blue-Blazed hiking trails, great for hiking, biking, and seasonal activities The Quinebaug and Moosup rivers are ideal for kayaking or trout fishing, while Moosup Pond offers classic lakeside relaxation. With a population of 15,000 people, it's ranked one of the safest towns in the US for its size JV-73

JOB OPPORTUNITY: ADMINISTRATIVE ASSISTANT Salary Range: $45,000- $57,000 ABOUT THE ORGANIZATION: Are you passionate about equity and social justice? Join our prominent local nonprofit in the Columbus area and make a difference in the community as the new Administrative Assistant. Be a part of an influential organization that values its employees and promotes positive change in society. WHY WORK FOR THIS COMPANY AS AN ADMINISTRATIVE ASSISTANT? As an Administrative Assistant, you will have the opportunity to: Contribute to a meaningful cause: Be part of an organization that is actively focused on equity and social justice. Support the team: Assist with important tasks, such as processing tax forms and managing schedules. PRIMARY RESPONSIBILITIES OF THE ADMINISTRATIVE ASSISTANT As the Administrative Assistant, you will: Handle new hire onboarding and orientations, ensuring a smooth transition for every employee. Process purchase requisitions, contributing to efficient office operations. Manage schedules and calendars for the office, keeping everything on track. Uphold professionalism and maintain high confidentiality standards. PREFERRED QUALIFICATIONS OF THE ADMINISTRATIVE ASSISTANT Are you the ideal candidate for this role? The Administrative Assistant should possess: In-depth understanding of Microsoft Office Suite, making you a tech-savvy star. Excellent oral and written communication skills, a must-have for effective HR support. Ability to efficiently manage priorities in a fast-paced environment, showcasing your multitasking skills.

Job Title: Administrative Assistant Salary: $45,000-$50,000 About Us: Join the team today! We are currently seeking a highly organized and detail-oriented Administrative Assistant to contribute to the efficiency and success of our operations. Job Description: As an Administrative Assistant, you will play a crucial role in supporting daily office operations and ensuring a smooth workflow. From managing correspondence to coordinating schedules, you will be a key player in fostering a productive and positive work environment. Administrative Assistant Key Responsibilities: Provide administrative support to ensure efficient office operations. Manage and organize schedules, appointments, and travel arrangements. Handle incoming calls, emails, and other communications. Prepare and organize documents, reports, and presentations. Assist in maintaining office supplies and equipment. Coordinate and schedule meetings and events. Perform general clerical tasks to support various departments. Administrative Assistant Qualifications: Proven experience as an Administrative Assistant or in a similar role. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Attention to detail and a proactive approach to problem-solving. Ability to maintain confidentiality and handle sensitive information. Administrative Assistant Benefits: Competitive salary Health, dental, and vision insurance Retirement savings plan Opportunities for professional development Positive and collaborative work culture How to Apply: If you are a motivated and detail-oriented individual with a passion for administrative support, we invite you to apply for the Administrative Assistant position.

ABOUT THE COMPANY: Our client is a leading organization in the Columbus market. They boast a work/life balance. for you! RESPONSIBILITIES OF THE ADMINISTRATIVE ASSISTANT: Filing and general office administration Undertaking any other tasks/duties Answering general queries by telephone Assist with general office duties requested from other departments Assisting with ad hoc administration tasks Provide day-to-day administrative support to CEO and VP's The Administrative Assistant will assist in general office administration, any ad-hoc duties, projects and activities Maintain filing system of all correspondence Providing excellent customer service when answering inbound customer queries The Administrative Assistant will assist with updating spreadsheets, typing correspondence, and filing Send emails and correspondences to various departments and entities The Administrative Assistant will schedule meetings and take meeting notes for Executive team EXPERIENCE PREFERRED FOR THE ADMINISTRATIVE ASSISTANT ROLE: General Administrative Assistant experience Attention to detail Excellent written and verbal communication skills Good attendance Salary Range: $42,000 - $48,000 based on experience. This is an in-office position.

Administrative Assistant - $22-$25/hr | Westerville, OH | Onsite We're looking for a highly organized, dependable Administrative Assistant who enjoys keeping things running smoothly and supporting a busy team. If you're the type of person who notices details, stays ahead of deadlines, and likes being the go-to problem solver in the office - this could be a great fit. What you'll do: • Provide day-to-day administrative support to leadership and team members • Manage calendars, schedule meetings, and coordinate travel or appointments • Prepare documents, reports, and correspondence with accuracy and professionalism • Greet visitors, answer phones, and assist with general office needs • Help with filing, data entry, and maintaining organized records • Jump in on special projects and process improvements as needed What we're looking for: • Prior administrative or office support experience • Strong communication skills and a friendly, professional demeanor • Solid Microsoft Office/Excel skills and comfort working with technology • Excellent organization - able to juggle multiple tasks without losing track • Someone reliable, proactive, and eager to support the team Why you'll love it: • Competitive pay: $22-$25 per hour (based on experience) • Stable, collaborative environment • Opportunity to learn, grow, and take on more responsibility over time

Salary: $45,000 - $52,000 We're looking for an organized and detail-oriented Administrative Assistant to support daily office operations. This role involves handling administrative tasks across multiple departments, ensuring smooth workflows, and providing excellent customer service. Responsibilities: Answer phones, greet visitors, and manage mail. Maintain office supplies and equipment. Organize digital and paper filing systems. Assist with scheduling, event planning, and special projects. Track paperwork and receipts; perform basic AP tasks after training. Qualifications: Proficiency in Microsoft Office (Word, Excel). Strong organizational and time management skills. High school diploma or equivalent required, associates or bachelor's degree preferred. Ability to become a notary within 100 days. Construction industry experience is a plus. #INJAN2026 #LI-LC1 #LI-Onsite

Onsite | Dayton, OH $45k- $50k We are seeking a reliable and detail-oriented Administrative Accounting Assistant to support our client's accounting and administrative team. The ideal candidate has solid AP experience and is eager to learn and grow in a fast-paced environment. Responsibilities of Administrative Accounting Assistant: Enter ~20 AP invoices daily Perform credit card reconciliations Answer and direct phone calls professionally Assist with submittals for construction projects Provide general admin support to the accounting team Maintain organized and accurate records Support other tasks as needed Requirements of Administrative Accounting Assistant: AP experience is a must 1+ year in an Administrative Accounting Assistant or similar role Strong accuracy and attention to detail Proficiency in Microsoft Office; experience with accounting software preferred Excellent communication and multitasking skills Eagerness to learn and take initiative Construction industry experience is a must! Join our client as an Administrative Accounting Assistant and be part of a collaborative team where your growth is supported. We're looking for an Administrative Accounting Assistant who takes ownership, stays organized, and enjoys being a go-to person. If you're an Administrative Accounting Assistant ready to take the next step, we want to hear from you!

ADMINISTRATIVE ASSISTANT (BENEFITS) Established client in the medical industry is seeking an Administrative Assistant to assist with benefits enrollment items. Are you a quick learner with great attention to detail? Keep reading! Salary Range: $45,000- $52,000 RESPONSIBILITIES OF THE ADMINISTRATIVE ASSISTANT: Enter data from various sources (paper documents, spreadsheets, etc.) into computer systems Process documentation, including benefits enrollment, change of life, reimbursement, and eligibility paperwork The Administrator will assist with inbound inquiries regarding benefits and COBRA The Administrator will ensure the confidentiality and security of sensitive client information EXPERIENCE PREFERRED FOR THE ADMINISTRATIVE ASSISTANT: Proficient in Microsoft Office applications (Excel, Word, etc.) and data entry software Strong attention to detail and excellent data entry skills with a high degree of accuracy The Administrator should have excellent customer service and people skills Strong written and verbal communication skills

About the Company and Opportunity: Our client is a well-established professional services firm operating in the DC Metro area Employees describe this employer as “a great place to work with smart staff that cares about their responsibilities and customers” Supportive management that welcomes suggestions Schedule: Monday - Friday, 9am - 5pm, 8:30am - 4:30pm, or 8am - 4pm Responsibilities: Administrative Assistant will support 2-3 other partners and work alongside another Administrative Assistant Administrative Assistant will sort incoming mail Administrative Assistant will answer office phones Administrative Assistant will assist walk-in clients Administrative Assistant will make sure necessary paperwork is sent out on time (and majority of documents will be sent electronically) Administrative Assistant may assist with ordering office supplies Administrative Assistant will manage email inbox Administrative Assistant will oversee scanning project of documents Administrative Assistant will complete ad hoc tasks and projects, as requested Requirements: Ideally someone with 3-5 years of professional services or accounting industry administrative experience Previous MS Office Suite experience - Word, Outlook, and Excel (basic) Previous CCH experience is a plus but NOT required Experienced scanning documents Personality Fit: Tech savvy Quick learner/ eager to learn Professional and presentable - will be speaking with clients Proactive Organized Strong attention to detail Salary: $65,000 - $73,000 Qualified candidates please submit your resume for immediate consideration for this exciting job opportunity! #INDEC2025

Administrative Assistant On-site | Springfield, OH Part Time $20-$22/hr We are seeking a dependable administrative assistant to support day-to-day operations in an on-site work environment. This administrative assistant role requires strong organization, clear communication, and comfort working in a fast-moving setting. Responsibilities of Administrative Assistant Answer and route incoming phone calls Communicate with customers to confirm scheduling and readiness Update calendars, spreadsheets, and internal records Enter data accurately using Excel or similar tools The administrative assistant will scan, organize, and file digital documents Capture and review photos of outgoing and incoming items using a company device Requirements of Administrative Assistant The administrative assistant must have strong communication skills Timely, reliable, and detail-oriented Comfortable speaking on the phone Ability to work on-site in a warehouse-style environment

Administrative Assistant - Tax Department Onsite | Middletown, Ohio $45k-$55k Our client, a well-established company in the Middletown, Ohio area, is seeking a detail-oriented Administrative Assistant to provide dedicated support to the Tax Department. This role is ideal for someone who enjoys working with numbers, data, and documentation, and who has strong Excel and organizational skills. The Administrative Assistant will play a key role in ensuring the department runs smoothly and efficiently, assisting with reporting, filing, and compliance-related administrative tasks. Key Responsibilities of Administrative Assistant: Provide administrative and clerical support to the Tax Department and related accounting staff. Maintain accurate digital and physical filing systems for financial and tax records. Input, track, and manage data in Excel spreadsheets; generate summaries and reports as needed. Coordinate communication between internal departments and external partners (e.g., auditors, consultants, government agencies). The Administrative Assistant will schedule meetings, maintain calendars, and track key filing deadlines. Assist with invoice processing, document collection, and record retention. The Administrative Assistant will support the broader administrative team with other office or departmental projects as assigned. Requirements of Administrative Assistant: Proven experience as an Administrative Assistant, preferably in a tax, finance, or accounting setting. Proficiency in Microsoft Excel (formulas, pivot tables, data entry, and formatting). Strong working knowledge of Microsoft Office Suite (Word, Outlook, PowerPoint). The Administrative assistant must have excellent organizational skills and attention to detail. Ability to manage multiple priorities and meet tight deadlines in a fast-paced environment. High level of professionalism, confidentiality, and accuracy in handling sensitive information. Strong written and verbal communication skills.

$45,000 - $50,000 ABOUT THE COMPANY: Our client is a leading organization in the Dayton market. They boast a work/life balance. for you! RESPONSIBILITIES OF THE ADMINISTRATIVE ASSISTANT: Filing and general office administration Undertaking any other tasks/duties Answering general queries by telephone Assist with general office duties requested from other departments Assisting with ad hoc administration tasks Provide day-to-day administrative support to CEO and VP's The Administrative Assistant will assist in general office administration, any ad-hoc duties, projects and activities Maintain filing system of all correspondence Providing excellent customer service when answering inbound customer queries The Administrative Assistant will assist with updating spreadsheets, typing correspondence, and filing Send emails and correspondences to various departments and entities The Administrative Assistant will schedule meetings and take meeting notes for Executive team EXPERIENCE PREFERRED FOR THE ADMINISTRATIVE ASSISTANT ROLE: General Administrative Assistant experience Attention to detail Excellent written and verbal communication skills Good attendance

ABOUT THE COMPANY Our client is a leading manufacturer in the Dayton area, possessing a laid back company culture and strong focus on customer service. The company is looking for an administrative assistant who can be the "face of the company" and their front line in building customer relations. Additional support of both office and sales teams is also required of the administrative assistant. RESPONSIBILITIES OF THE ADMINISTRATIVE ASSISTANT: Answer multi line phone system. Greet and engage with customers. Support sales team needs. Assist in order placement and expediting. Order office supplies. Facilitate shipping. REQUIREMENTS OF THE ADMINISTRATIVE ASSISTANT: HS diploma 2 or more years general office experience Strong communicator Familiar with Excel Salary range is $39,000 to $42,000 DOE

Job Title: Administrative Assistant About Us: Join the team today! We are currently seeking a highly organized and detail-oriented Administrative Assistant to contribute to the efficiency and success of our operations. Job Description: As an Administrative Assistant, you will play a crucial role in supporting daily office operations and ensuring a smooth workflow. From managing correspondence to coordinating schedules, you will be a key player in fostering a productive and positive work environment. Administrative Assistant Key Responsibilities: Provide administrative support to ensure efficient office operations. Manage and organize schedules, appointments, and travel arrangements. Handle incoming calls, emails, and other communications. Prepare and organize documents, reports, and presentations. Assist in maintaining office supplies and equipment. Coordinate and schedule meetings and events. Perform general clerical tasks to support various departments. Administrative Assistant Qualifications: Proven experience as an Administrative Assistant or in a similar role. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Attention to detail and a proactive approach to problem-solving. Ability to maintain confidentiality and handle sensitive information. Administrative Assistant Benefits: Competitive salary Health, dental, and vision insurance Retirement savings plan Opportunities for professional development Positive and collaborative work culture How to Apply: If you are a motivated and detail-oriented individual with a passion for administrative support, we invite you to apply for the Administrative Assistant position.

Job Title: Administrative Assistant Schedule: Monday-Friday Salary: $31,200 - $33,280 Why This Opportunity is Great: • Join a growing organization with a solid reputation in its field • Work in a collaborative and supportive office culture that values teamwork • Opportunities for skill development, professional growth, and career advancement • Be part of a team where your contributions are recognized and valued Key Responsibilities (Administrative Assistant): • Coordinate schedules, manage calendars, and organize meetings and appointments • Prepare, format, and review documents, reports, and correspondence with accuracy and attention to detail • Professionally handle incoming calls, emails, and client communications • Maintain, organize, and safeguard case files, records, and other confidential documents • Support day-to-day office operations and assist colleagues as needed Qualifications (Administrative Assistant): • Experience in a legal, professional services, or office environment is preferred • Proficient in Microsoft Office and document management tools • Strong organizational, communication, and multitasking abilities • Demonstrates discretion, professionalism, and attention to detail when handling sensitive information • Ability to work independently while supporting a team For immediate and confidential consideration, contact Joseph Marcu at jmarcu@cfstaffing.com

Job Title: Administrative Assistant Schedule: Monday - Friday Salary: $31,200 - $33,280 Why Join Us: Growing company with a strong reputation in the industry Supportive and collaborative team environment Opportunities for professional development and career growth Key Responsibilities: Manage scheduling, calendar coordination, and meeting logistics. Prepare and format legal documents, correspondence, and reports. Handle incoming calls, emails, and client communications professionally. Maintain and organize case files, records, and confidential documents. Qualifications: Prior experience in a legal or professional services environment preferred. Strong proficiency in Microsoft Office and document management systems. Excellent communication, organizational, and multitasking skills. Discretion and professionalism in handling sensitive information. For immediate and confidential consideration reach out to me, Kelley McEndree, at kmcendree@cfstaffing.com.