Senior Administrative Assistant jobs at Rosalind Franklin University of Medicine and Science - 127 jobs

Payrate: $28.21 - $33.33 an hour, depending on experience and qualifications The Executive Administrative Assistant provides administrative and operational support to the Office of the President and Board of Trustees. Reporting to the Executive Administrator to the President and Chief of Staff/EVP, this role helps execute the daily mechanics of schedules, meetings, communications, and board operations so the President, Chief of Staff, and Executive Administrator can focus on institutional priorities. The Executive Administrative Assistant manages logistics, prepares materials, maintains records and systems, and supports a professional, welcoming environment for visitors, trustees, faculty, staff, students and campus partners. Our generous benefits package includes medical, dental, and vision plans; paid parental leave; short term and long term disability plans; life insurance; flexible spending accounts; and a 403(b) retirement plan which includes a 8% employer contribution after 2 years of service. RFUMS is committed to employee wellbeing and work-life balance. Full time staff are eligible for 3 weeks of vacation/ personal leave, 15 sick days, and 9 paid holidays, paid winter break, plus two floating holidays. Who We Are Rosalind Franklin University of Medicine and Science (RFU) is a graduate health sciences university committed to serving the population through the interprofessional education of health and biomedical professionals and the discovery of knowledge dedicated to improving wellness. The university embodies the spirit of inquiry and excellence modeled by its namesake Dr. Rosalind Franklin, whose Photo 51 was crucial to solving the structure of DNA. Today, the university's 6 colleges continue Dr Franklin's legacy through rigorous academics, pioneering research, and innovative community service. Our unique interprofessional education model allows students to learn from and with each other in a variety of settings, including our simulation labs, the student-led Interprofessional Community Clinic, and through partnerships with area hospitals and clinics. RFU is a national leader in interprofessional research and practices, and is nationally recognized for its research in areas including neuroscience, brain-related diseases, inherited disorders, proteomics, cancer cell biology and immunology, cardiac resuscitation, and gait and balance. Essential Duties and Responsibilities Support the President's and Chief of Staff's daily schedules by sending invitations and holds, processing reschedules and confirmations, printing daily calendars, and assembling basic meeting details (locations, links, contacts). Coordinate meeting logistics for the President's Cabinet and other standing meetings, including scheduling, room and Zoom reservations, collecting materials from presenters, assembling packets/shared folders, tracking attendance, and arranging catering for small meetings and events as directed. Assist with travel arrangements for the President and Chief of Staff, including booking flights, hotels, and ground transportation based on established preferences, preparing itineraries, and gathering receipts for expense reports. Support Board of Trustees operations by uploading materials to the OnBoard portal, maintaining current trustee and committee lists, and preparing printed packets, nameplates, table tents, and related Board meeting materials, and assisting the Meeting & Event Planner with simple logistics such as name tags and sign-in sheets as needed. Prepare letters and other written communications for the President's signature, route documents for signatures, and track written notes and donor acknowledgements; maintain President's stationery and related supplies. Schedule Zoom webinars and meetings from established templates, send invitations and reminders, confirm links and basic settings, and coordinate with others on technical or onsite support as needed. Assist with presidential events and briefings by monitoring relevant event calendars, placing or updating calendar holds as directed, gathering logistical details from event organizers, and organizing basic briefing materials using existing templates. Help maintain a welcoming and professional environment in the President's Office, Board Room, and Garden Room by greeting and directing visitors, managing conference room reservations, communicating room setup needs, and coordinating with Facilities and IT on routine technology and maintenance requests. Monitor and replenish office and food supplies for the President's Office and Board-related meetings; handle mail, shipping, and deliveries as needed. Update budget tracking worksheets with current transactions, pull basic reports from Finance, and process invoices, POs, contracts, and reimbursements for the President's Office and Board-related budgets; follow up on routine questions with Finance. Maintain organized electronic and hard-copy files in SharePoint/InSite, Google Drive, OnBoard, and other systems by uploading documents, applying naming conventions, and archiving outdated materials. Assist with updating internal process documents and the President's Office operations manual as practices evolve. Perform additional responsibilities as assigned to support the goals and operations of the Office of the President, Chief of Staff/EVP, and Board of Trustees. Conditions of Employment Must achieve satisfactory results from a background check Required Education and Experience Associate's degree or equivalent experience required 3+ years of administrative support experience, preferably in higher education, healthcare, nonprofit, or a corporate executive environment. Required Knowledge, Skills, and Abilities Strong organizational skills with consistent attention to detail and follow-through. Ability to manage multiple tasks and deadlines in a fast-paced environment. Demonstrated professionalism, discretion, and commitment to confidentiality. Strong interpersonal skills and the ability to interact effectively with faculty, staff, students, trustees, and external partners. Good judgment in knowing when to handle matters independently and when to seek guidance. Proficiency with Google Workspace and willingness to learn systems such as OnBoard, Concur, and SharePoint classic and limited Microsoft Office. Clear written and verbal communication skills and professional email etiquette. Positive, service-oriented attitude and a collaborative mindset. Preferred Qualifications Bachelor's degree preferred. Prior experience supporting senior leaders or an executive office. Experience working with boards, board portals, or governance-related processes. Familiarity with higher education environments and academic calendars. Typical Physical Demands & Working Conditions Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodations. EOE, Including Disability / Vets

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The Senior Administrative Assistant reports directly to the Associate Dean, Preclinical Education and is responsible for providing clerical, administrative, and project support to the Office of the Associate Dean, Preclinical Education for the College of Dental Medicine-Illinois (CDMI). The incumbent maintains a current knowledge of CDMI's policies, processes, and procedures to ensure efficiency and in of the Program. Essential Duties and Responsibilities * Greets and screens incoming visitors in a professional manner, managing the needs of the visitor and, where indicated, promptly notifying the appropriate person of their arrival. * Efficiently and accurately coordinates, updates, and maintains calendar of events, schedules, appointments, and meetings for the faculty and the students' quarterly and annual activities, rotations and assignment calendars as required. * Prepares a variety of technical, statistical, financial, and narrative reports, letters, memoranda and other written correspondence and materials. * Organizes and assists in planning of College of Dental Medicine related events. * Answers multi-line telephone system, takes accurate messages, and transfers telephone calls to the appropriate person in an efficient manner. * Receives, sorts, and distributes incoming mail and prepares outgoing mail in a timely manner. * Develops and applies logic and common sense in relation to faculty, staff, student doctors and external interactions within the Associate Deans' Office. * Operates standard office equipment to include multi-line telephone system, facsimile machine, computer, printer and scanner, and photocopy machine. * Performs routine and complex administrative functions including word processing correspondence, memos, filing, calendars, and reports using OneDrive cloud, Microsoft office apps (Outlook, Word, Excel, PowerPoint, Teams, etc.) and Nitro Pro. * Provides full support in use of Canvas platform, Respondus, and Midwestern University Testing Center application to setup courses and modules, creates quizzes and tests, enters grading, and provides reports. * Prepares and confirms all continuing education documentation, memberships dues and documentation and travel and accommodation arrangements and prepares reimbursement documents accurately for administration and faculty as well as external persons who are engaged for professional purposes (e.g. interviewees, site visitors, etc.). * Provides support and back-up for all staff functions, including special projects. * Provides for the organization, administration, security, confidentiality, and retention of clinical credentialing records for faculty, staff, and students. * Records and maintains records and minutes of College, faculty and staff meetings. * Provides orientation and training for new employees, as assigned. * Arranges accommodations and related requirements for official visitors. * Actively supports the planning and conducting of various College processes and functions, such as student doctor credentialing exams. Supervisory Responsibilities This job has no supervisory responsibilities. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. The individual must be able to work in a constant state of alertness and safe manner and have regular, predictable, in-person attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High school diploma or equivalent required. One-year certificate from a college or technical school and/or Associate degree highly desired. A minimum of 3-5 years relevant work experience is required. Experience working in a team and customer service-oriented environment. Excellent written and verbal communication skills. Computer Skills Computer proficiency in MS Office 365 (Word, Excel, Outlook) and database management skills including OneDrive cloud. Language Skills Intermediate skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Reasoning Ability Intermediate skills: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Mathematical Ability Basic skills: Ability to add, subtract, multiply, and divide all units of measure using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to interpret bar graphs. Other Skills and Abilities * In stressful circumstances, identifies, evaluates and addresses the needs of faculty, students, patients, staff and related stakeholders. * Demonstrates excellent organizational skills with ability to manage multiple tasks simultaneously. * Adapts to changing priorities and works under pressure to meet deadlines. * Demonstrates strategic and tactical planning skills. * Demonstrates effective written and oral communication and interpersonal skills as related to problem-solving and conflict management are essential. * Demonstrates judgment and decision-making skills, particularly in areas related to policies and protocol. * Demonstrates pleasant and professional customer-service skills. * Demonstrates ability to work independently as well as in a collaborative fashion. * Previous experience in an educational institution and/or a dental institution is desired. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee will work primarily indoors but will be in outdoor environment when traveling between campus buildings, off campus and to other campuses and facilities. While performing the duties of this job, the employee is occasionally required to stand. The employee is regularly required to walk; reach with hands and arms. The employee is frequently required to sit; use hands to finger, handle, or feel; talk and hear. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close and distance vision. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is occasionally exposed to fumes or airborne particles and regularly exposed to outdoor weather conditions. The noise level in the work environment is usually moderate. Midwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences. The University has two campuses, one in Downers Grove, Illinois and the other in Glendale, Arizona. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine. Over 500 full-time faculty members and 400 staff members are dedicated to the education and development of our students in an environment that encourages learning, respect for all members of the health care team, service, interdisciplinary scholarly activity, and personal growth. We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short/long term disability and pet insurance. We offer flexible spending accounts including healthcare reimbursement and child/dependent care account. We offer a work life balance with competitive time off package including paid holiday's, sick/flex days, personal days and vacation days. We offer a 403(b) retirement plan, tuition reimbursement, child care subsidy reimbursement program, identity theft protection and an employee assistance program. Wellness is important to us and we offer a wellness facility on-site with a fully equipped fitness facility. Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws and regulations. Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/). Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.

The Purdue University College of Veterinary Medicine Office of Engagement is looking for a Senior Administrative Assistant. This position provides support for the Offices of Lifelong Learning, Alumni Relations and Special Events, Public Affairs and Communications, and Web Communications. The person in this position will participate in all aspects of planning and delivering online and on-site programs including educational programs, workshops, conferences, events, and communications, with an emphasis on lifelong learning programs and special events for internal and external stakeholders. In addition to maintaining calendars, responsibilities include coordinating meetings, travel, speaker engagements, online programming, and any other support essential to the success of each of the Offices. This position will interface and coordinate with Purdue's central offices for conferences, as well as multiple internal and external clients including administrators, faculty, staff, students, partners, vendors, alumni, and speakers. The person in this position is the initial contact for the suite of Offices, and is expected to provide outstanding customer service and recommend proactive solutions to challenges. This position is 100% onsite without a remote option. About Us: The Purdue Veterinary Hospital highly values the exceptional skills and knowledge our staff bring to our hospital, benefiting our students and patients alike. Located in the picturesque town of West Lafayette, Indiana, Purdue University boasts a stunning campus that houses both a renowned College of Veterinary Medicine and comprehensive Associate and Bachelor degree programs in Veterinary Nursing. Our team play a crucial role in teaching and mentoring students throughout the year, shaping the future of veterinary care. As a member of our university staff, you'll enjoy a generous benefits package that includes medical, dental, and vision insurance, paid time off, and retirement contributions. Join us and be part of a community dedicated to excellence in veterinary medicine and education! What We're Looking For: Education and Experience Qualified candidates will need: * Requires a high school diploma/GED * 3 years of experience in an administrative support role * Working some weekends and evenings to support meetings and events Skills Needed: * Excellent verbal and written communication skills * Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality * Strong organizational and time management skills and attention to detail * Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc * Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs * Ability to interpret policies and procedures to proactively resolve issues or improve processes * Ability to identify problems and implement or recommend solutions. * Drafting, proofreading, and editing skills What is helpful: * Basic video editing skills * University experience Additional Information: * To learn more about Purdue's benefits summary, CLICK HERE * Purdue will not sponsor employment authorization for this position * A background check will be required for employment in this position * FLSA: Non-Exempt (Eligible For Overtime) * Retirement Eligibility: Non-exempt Defined Contribution Plan * Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply Career Stream Administrative and Operational Support 3 * Pay Band S045 * Job Code #20002331 Link to Purdue University's compensation guidelines: ************************************************************** EOE / AA: Purdue University is an EOE/AA employer. Apply now Posting Start Date: 1/21/26

Senior Administrative Assistant III STATUS: Full Time DEPARTMENT: Communications and External Relations DIVISION: Communications, Marketing & External Relations CLASSIFICATION: Non-exempt UNION: TOSSC-AFT Local 604 REPORTS TO: Executive Director, Strategic Engagement PLACEMENT: Grade 108 HIRING RANGE: $23.61 - $25.03 hourly Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The student population at the college is diverse in ethnicity, gender, language, age, and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff. POSITION SUMMARY The Senior Administrative Assistant III is responsible for providing administrative support to the Executive Director of Strategic Engagement and driving the execution of JJC's strategic engagement strategies, in coordination with the Executive Director and President's Office. The Senior Administrative Assistant III provides high-level administrative, operational, and strategic support to the Executive Director of Strategic Engagement, playing a critical role in advancing the institutional vision and community impact. This position serves as a key connector between the Office of Strategic Engagement, the President's Office, and a wide range of external partners, helping to drive the execution of the College's strategic engagement priorities. Working closely with the Executive Director, the Senior Administrative Assistant III supports an institution-wide approach to external community engagement aligned with the President's vision. This includes coordinating meetings and events, at the direction of the Executive Director, with municipalities, legislators, K-12 school districts, higher education institutions, economic development organizations, social service agencies, and nonprofit partners. This position requires exceptional discretion, judgment, and initiative. The Senior Administrative Assistant III routinely manages sensitive information and complex situations requiring a high degree of confidentiality, professionalism, and independent decision-making. Duties often involve adapting procedures, prioritizing competing demands, and proactively anticipating executive and organizational needs in a fast-paced, highly collaborative environment. In addition, the Senior Administrative Assistant III provides administrative and logistical support for biennial Consolidated Election activities related to the Joliet Junior College Board of Trustees, ensuring accuracy, compliance, and coordination with internal and external stakeholders. ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES 1. Provide direct administrative support to the Executive Director of Strategic Engagement. 2. Perform office management duties ensuring the operational efficiencies for the Executive Director of Strategic Engagement's needs, handle matters expeditiously and proactively. Serve as liaison between the Communications and External Relations office and internal departments and external constituencies; effectively maintains credibility, trust, and support with executive-level management staff. 3. Coordinate institutional external events; collaborate with state and federal legislator staff and key community partners to plan and execute events while instructing college staff on needs and expectations. 4. Support construction and coordination of editorial materials including but not limited to the college's biweekly employee newsletter, biannual college magazine, and media reports for the President's Office and Board of Trustees. 5. Coordinate key institutional events; maintain records and project lists/databases. Update and maintain community and legislative mailing lists and related. 6. Assist with maintaining and updating social media content on the college's social media presences, update office website and portal pages. Monitor and maintain external electronic signs on Main Campus. 7. Receive and direct visitors while assessing the relative importance of each, handle phone calls, take and relay messages, provide requested information, prioritize, and distribute mail; review and act upon correspondence and items requiring approval from the Executive Director. 8. Maintain a high level of confidentiality of information originating from or directed to the executive director office related to records, personnel and organizational issues. 9. In conjunction with the Executive Director and JJC legal team, support the biennial Consolidated Election activities related to the Board of Trustees. 10. Communicate, coordinate, and document activities related to the Board of Trustees J.D. Ross Extraordinary Service Award committee, as well as coordinate internal and external components of the award process and outreach. 11. Prepare and type correspondence, documents, internal and external reports, and handle confidential materials. 12. Monitor departmental budget. Prepare and maintain records; process direct pay vouchers, invoices, purchase requisitions, travel requests and reimbursement, budget adjustments and transfers, credit card payments, work orders and service arrangements, and related. 13. Coordinate, record, transcribe, and distribute materials related to various meetings as assigned. 14. Participate in the goals and objectives of the department and the college. 15. Perform other related duties as assigned. MINIMUM QUALIFICATIONS 1. Associate's Degree. 2. Three (3) years of related experience. 3. Strong computer skills and a thorough knowledge of several software applications including Microsoft Office Suite for Windows. 4. Ability to perform multiple tasks simultaneously. 5. Attentiveness to detail, excellent organizational skills, and initiative. 6. Effective verbal and written communication skills, and ability and willingness to work cooperatively with a diverse population. 7. Ability to establish and maintain cooperative and effective working relationships with other members of the college and community, displaying cultural competence as well as emotional intelligence. 8. Demonstrated commitment to the college's core values of respect and inclusion, sustainability, integrity, collaboration, humor, and well-being, innovation, and quality. PREFERRED QUALIFICATIONS 1. Bachelor's Degree, preferably in Communications, Marketing, English, or closely related discipline. 2. Five (5) years of related experience 3. Experience working in a marketing or communications office. 4. Familiarity with social media. 5. English and Spanish verbal and written communication proficiency. 6. Demonstrated multicultural competence. PHYSICAL DEMANDS 1. Normal office physical demands. 2. Ability to travel between campus locations and to and from community events. WORKING CONDITIONS * Duties are performed indoors in the usual office environment. BENEFITS Click on the link for information about JJC's Benefits: Technical Office Support Staff Council (TOSSC)-AFT Local 604 Full Time/Part Time: Full time Union (If Applicable): TOSSC Scheduled Hours: 40

The Highlights: Serving the largest college in the university with approximately 40 individual units and 300 full-time employees, the Dean's Executive Assistant provides comprehensive administrative support to the Dean of the College of Liberal Arts & Social Sciences (LAS), drafting numerous and varied correspondence and documents, both under his signature and independently, maintaining his calendar and various schedules for Dean's Office processes, and planning numerous events and meetings for the Dean and the college. This position will manage a diverse range of complex and highly confidential tasks on behalf of the Dean, and will develop strategic communications on behalf of both the Dean and LAS. The person in this role serves as the office manager for the Dean's Office. What You'll Do: Independently compose, edit, organize, and manage a wide variety of material for the Dean's signature, e.g., letters of support, award letters, commencement speaker invitations, annual reports, discipline-specific promotional materials, etc. Manage and maintain the Dean's daily schedule and calendar and interact with senior level administration on the Dean's behalf both at his direction and independently. Organize and plan all major college meetings/events, e.g., monthly LASAC meetings, quarterly college-wide meetings, promotion and tenure hearings, college retreats, etc., sending appointments, booking venues, planning and ordering catering, taking minutes, monitoring zoom chats, etc. Develop and execute strategic communications plans for the college; draft announcements and newsletters, submitting materials to Newsline, MarCom and others; solicit news and announcements from LAS departments, placing and promoting them strategically within the university; facilitate transfer of faculty and staff information to Experts Guide, ensuring that LAS is well represented. Acts as the liaison between Facilities Operations and the college in the case of emergencies, communicating information to departments as needed; manages the Facilities Access Management Tool for the Dean's Office and college; manages the Dean's Office space; serves as the office manager for the Dean's Office. Some work in the evening--events and meetings--may be necessary. What You'll Need: Bachelors degree required. 5-7 years of progressively responsible experience working as a project manager, program coordinator, or executive assistant (or comparable) position. The person in this role must have exceptional writing, editing proofreading and speaking skills; be extraordinarily organized and able to work effectively in a team, juggling multiple and varied tasks simultaneously; exhibit rigorous adherence to deadlines and timelines; take appropriate initiative within the parameters of the position; pay meticulous attention to detail; be committed to high performance and dedicated to ensuring that the college is presented to internal and external constituents in the most professional light; have extraordinary diplomatic skills and be an accomplished problem-solver; have the demonstrated ability to make responsible decisions and act with discretion; have the ability to manage multiple tasks simultaneously and to prioritize workflow; be familiar with an academic environment and extremely detail oriented. The anticipated hiring range for this position is: $30.89/hr to $34.77/hr. The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget. Perks: Working for a stable and well-known University. Top choice medical, dental, and vision benefits. Retirement plan matching contribution of 8%. Tuition waivers for employees and dependents. Generous paid time off, sick time, holidays, floating holidays, and more! Full-Time Benefits Part-Time Benefits For consideration, please include a resume and cover letter. Vincentian Mission: Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported. Required Background Check: Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check. DePaul University is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.

The role of the Executive Assistant is to assist the Senior Vice President in planning events, record keeping, maintaining SVP calendar, assist with board preparation and parent newsletter. This individual will also assist with data entry, and other duties as assigned. Administrative Responsibilities Schedule meeting, take minutes in meetings, assist with scheduling department meetings. Manage Board of Trustee's Student Life Committee agenda, minutes, scheduling. Manage 2 commencements per year. Manage diploma printing Map out Parent Newsletter and work alongside the Director for Student Success and Family Engagement. Assist with data entry for transcripts. Required Education and Experience Minimum Associate of Arts/Science Degree. Must have excellent oral, written, and interpersonal communication skills to effectively interact and communicate with students and adult program personnel Must be results oriented and able to organize, prioritize, and manage multiple activities while paying close attention to detail. Commitment to Christian higher education and spiritual formation Salary & Benefits Salary is commensurate with education and experience. About Judson University Judson University is a Christian institution representing the Church at work in higher education. Its campus is located along the picturesque Fox River in the city of Elgin just 36 miles northwest of Chicago, Judson is home to over 1,100 students from 42 states and 28 countries. We offer more than 50 undergraduate majors, minors, and pre-professional programs; eight master's degrees and three doctoral programs. Judson University has an established policy of equal academic and employment opportunity. This policy is applied to all qualified students, employees, and applicants for admission or employment, in all University programs and activities, without unlawful discrimination based on race, color, national origin, religion, sex, age, disability, or military or veteran status.

Support Staff/Office/ Senior Administrative Secretary Additional Information: Show/Hide # work weeks / year # hours / day Shift Hourly rate Annual shift stipend 42 7.5 N/A $20.48 N/A is governed by a collective bargaining agreement and eligible for insurance benefits. Attachment(s): * 2025 BENEFIT GUIDE.pdf * Senior Administrative Secretary.pdf

Support Staff/Office/ Senior Administrative Secretary # work weeks / year # hours / day Shift Hourly rate Annual shift stipend 42 7.5 N/A $20.48 N/A This position is governed by a collective bargaining agreement and eligible for insurance benefits. Attachment(s): 2025 BENEFIT GUIDE.pdf Senior Administrative Secretary.pdf

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Under the direction of the College President, the Executive Assistant exercises sound judgment and discretion while performing a broad range of complex and high-level administrative duties. This position supports office operations by managing routine and sensitive matters, coordinating programs and projects, and serving as the primary liaison for internal and external contacts. The Executive Assistant oversees daily office functions and special events, and may supervise administrative and clerical activities to ensure the efficient operation of the President's Office. Essential Duties or Responsibilities The essential duties and primary responsibilities below are intended to describe the general requirements of this job and are not intended to be an exhaustive statement of duties. Other duties may be assigned. * Administrative Support & Office Management * Serve as a confidential executive support manager, providing high-level administrative assistance to the College President. * Manage daily office operations; schedule and coordinate meetings, appointments, and travel; prioritize issues and refer matters as appropriate. * Greet and direct visitors, employees, and the public; screen incoming calls and correspondence. * Maintain an organized and efficient workflow within the President's Office to ensure smooth daily functioning. * Communication & Public Relations * Promote and maintain positive internal staff relations and effective communication with external stakeholders. * Serve as a primary point of contact for inquiries, requiring sound judgment and knowledge of institutional policies and procedures. * Uphold positive public relations with the community, representing the President's Office in a professional and courteous manner. * Clerical & Document Preparation * Review and manage incoming mail; prepare and edit correspondence, reports, memoranda, and other documents. * Ensure accuracy, completeness, and compliance with established standards and procedures. * Prepare and maintain various reports, statistics, and documentation as required. * Meeting & Event Coordination * Arrange, schedule, and prepare agendas and supporting materials for meetings. * Record, transcribe, and distribute meeting minutes and notes. * Plan and coordinate special events on behalf of the President's Office. * Budget & Purchasing Oversight * Approve designated administrative purchases; monitor and authorize budget expenditures. * Process payments for office purchases, contracts, and special accounts in accordance with established procedures. * Board & Compliance Support * Assist in the preparation of Board packets and agenda items; gather, verify, and organize supporting materials. * Serve as the Freedom of Information Act (FOIA) Officer for Shawnee Community College, ensuring institutional compliance with applicable regulations. * May supervise, train, and evaluate assigned staff; coordinate office workflow and provide direction as needed. Qualifications * Associate degree in office administration, business, or a related field; Bachelor's degree preferred. * Five years of progressively responsible administrative support experience, including experience supporting executive-level leadership. * Demonstrated proficiency in office technology, including word processing, spreadsheets, and presentation software. Knowledge, Skills, and Abilities * Exceptional organizational and time management skills, with the ability to manage multiple priorities and meet deadlines. * Strong written and verbal communication skills, including the ability to compose professional correspondence and reports with accuracy. * High level of discretion and integrity in handling confidential and sensitive information. * Ability to work independently and exercise sound judgment in decision-making and problem-solving. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software applications. * Strong interpersonal skills with the ability to establish and maintain effective working relationships with internal and external stakeholders. * Knowledge of budget tracking and purchasing processes in an administrative office environment. * Familiarity with event planning and meeting coordination, including agenda preparation and minute-taking. * Understanding of public records regulations and procedures, including Freedom of Information Act (FOIA) responsibilities.

The Executive Assistant for Student Life is responsible to the Assistant Vice President for Student Life/Dean of Students for providing confidential and administrative support including, but not limited to: the scheduling and making arrangements for meetings; taking and drafting minutes; composing letters, memos, announcements, etc.; managing the communication flow for student emails; ordering supplies; budget management; and a variety of routine/administrative duties (75%). Coordinate and support administrative and organizational tasks for the Office of Career Services (25%). Please click the link for more information on our benefits. Office of Human Resources | Benefit Responsibilities Responsible to model the University Mission through dedicated job performance, service excellence to constituencies, respectful collaboration and active support of the University Mission and Catholic and Lasallian higher education. * Provide daily administrative support services to the Assistant Vice President/Dean of Students, keeping abreast of current projects/activities and disseminating information as requested. * Act as a liaison between the Dean of Students Office and other University offices. * Provide supervisory support for the Lewis Central Navigation Desk in the Learning Resource Center, including in the hiring of GA's and daily activities. * Hire, train and supervise student workers. * Provide Logistical support for Parent and Family events and programs. * Maintain and update the department websites to ensure accuracy. * Manage a calendar of communications to students. * Set up appointments for the Assistant Vice President and maintain the AVP calendar. * Monitor and maintain the accuracy, retrievability, and accessibility of confidential documents, letters, reports, including Disciplinary Clearance Form and Mission Fund Letters. * Draft letters, reports and other forms of written communication. * Schedule and make all necessary arrangements for meetings, including but not limited to: making room reservations, typing minutes of meetings, preparing agendas, arranging catering services, etc. * Process billing and purchasing statements, requisitions, etc. * Assist in providing confidential and administrative support. * Assisting in special projects and activities. * Support the functions of the Office of Career Services, including support at Career events. * Work closely with other Executive/Administrative Assistants in the Division of Student Life to support the Lewis Experience. Minimum Qualifications Qualifications Required: Qualifications Required: High School Diploma; Excellent typing and computer skills with high degree of accuracy; proficient in Microsoft Office Suite programs including Word, Excel and PowerPoint; minimum of 3-5 years successful administrative assistant experience; excellent oral/written communication skills; ability to manage multiple projects. Must be detailed oriented and possess the ability to work independently. Preferred: Undergraduate degree. Spanish speaking. Experience with career management platforms, such as Handshake, Simplicity or GradLeaders. This position is 100% in person at the Romeoville campus. Preferred Qualifications Essential Duties Work hours Full-time; M-F 8:30 - 5:00

As an Executive Assistant I, you will support an individual executive or small number of Vice Presidents in their day-to-day office activities. You will provide high-level administrative support by conducting research, preparing reports, and handling information requests. You will perform administrative functions, including preparing correspondences and emails, interacting with management, internal and external clients, arranging conference calls, scheduling meetings, and planning and coordinating events. **Responsibilities:** + Functions as point of contact between Vice Presidents and internal and external clients. + Manages and maintains Vice President schedules and calendars. + Prepares invoices for approval, + Prepares reports, emails, and other documents. + Prepares and formats PowerPoint presentations. + Makes travel arrangements for those you support.. + Files and retrieves documents, records and reports. + Prepares responses to correspondence. + Performs general office duties including ordering supplies, maintaining record management systems, and performing basic bookkeeping work. + Prepares agendas and coordinates arrangements for meetings and events. **Qualifications:** + High School Degree required. Bachelor's degree preferred. + 3 years required, 5 years preferred of administrative support experience. + Strong computer skills, including Microsoft Office. + Strong verbal and written communication skills. + Knowledge of telephone protocol. + Strong attention to detail and organizational skills. + Discretion with confidential information \#LI-MB1 At Wesco, we build, connect, power and protect the world. As a leading provider of business-to-business distribution, logistics services and supply chain solutions, we create a world that you can depend on. Our Company's greatest asset is our people. Wesco is committed to fostering a workplace where every individual is respected, valued, and empowered to succeed. We promote a culture that is grounded in teamwork and respect. With a workforce of over 20,000 people worldwide, we embrace the unique perspectives each person brings. Through comprehensive benefits (**************************************************************************** and active community engagement, we create an environment where every team member has the opportunity to thrive. Learn more about Working at Wesco here (******************************************************************* and apply online today! Founded in 1922 and headquartered in Pittsburgh, Wesco is a publicly traded (NYSE: WCC) FORTUNE 500 company. _Wesco International, Inc., including its subsidiaries and affiliates ("Wesco") provides equal employment opportunities to all employees and applicants for employment. Employment decisions are made without regard to race, religion, color, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, or other characteristics protected by law. US applicants only, we are an Equal Opportunity Employer. _ _Los Angeles Unincorporated County Candidates Only: Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act._

As an Executive Assistant I, you will support an individual executive or small number of Vice Presidents in their day-to-day office activities. You will provide high-level administrative support by conducting research, preparing reports, and handling information requests. You will perform administrative functions, including preparing correspondences and emails, interacting with management, internal and external clients, arranging conference calls, scheduling meetings, and planning and coordinating events. Responsibilities: * Functions as point of contact between Vice Presidents and internal and external clients. * Manages and maintains Vice President schedules and calendars. * Prepares invoices for approval, * Prepares reports, emails, and other documents. * Prepares and formats PowerPoint presentations. * Makes travel arrangements for those you support.. * Files and retrieves documents, records and reports. * Prepares responses to correspondence. * Performs general office duties including ordering supplies, maintaining record management systems, and performing basic bookkeeping work. * Prepares agendas and coordinates arrangements for meetings and events. Qualifications: * High School Degree required. Bachelor's degree preferred. * 3 years required, 5 years preferred of administrative support experience. * Strong computer skills, including Microsoft Office. * Strong verbal and written communication skills. * Knowledge of telephone protocol. * Strong attention to detail and organizational skills. * Discretion with confidential information #LI-MB1

As an Executive Assistant I, you will support an individual executive or small number of Vice Presidents in their day-to-day office activities. You will provide high-level administrative support by conducting research, preparing reports, and handling information requests. You will perform administrative functions, including preparing correspondences and emails, interacting with management, internal and external clients, arranging conference calls, scheduling meetings, and planning and coordinating events. Responsibilities: Functions as point of contact between Vice Presidents and internal and external clients. Manages and maintains Vice President schedules and calendars. Prepares invoices for approval, Prepares reports, emails, and other documents. Prepares and formats PowerPoint presentations. Makes travel arrangements for those you support.. Files and retrieves documents, records and reports. Prepares responses to correspondence. Performs general office duties including ordering supplies, maintaining record management systems, and performing basic bookkeeping work. Prepares agendas and coordinates arrangements for meetings and events. Qualifications: High School Degree required. Bachelor's degree preferred. 3 years required, 5 years preferred of administrative support experience. Strong computer skills, including Microsoft Office. Strong verbal and written communication skills. Knowledge of telephone protocol. Strong attention to detail and organizational skills. Discretion with confidential information #LI-MB1

Job Description Executive Assistant _______________________________________________ About North Park Founded in 1891, North Park University is a Christian university affiliated with the Evangelical Covenant Church of over 3,200 students from around the country and the world. Located for over 125 years on the land of the Miami and Potawatomi tribes in what is today Chicago's northside, NPU has recently been designated a Hispanic Serving Institution and is committed to serving diverse populations. Elevating North Park University's core distinctives of Christian, city-centered, and intercultural, NPU values diversity among its Faculty and is committed to building a racially and culturally diverse intellectual community, and strongly encourages the nomination and candidacies of persons who are Black, Indigenous, and People of Color regardless of gender. North Park University is located in the Albany Park neighborhood of Chicago, one of the most ethnically diverse zip codes in the United States. It is nine miles from downtown Chicago. The North Park campus has often been referred to as an oasis in the heart of the city - a place where students from urban, rural, and suburban backgrounds alike can call home. And all of this within the major metropolitan backdrop of Chicago: one of the world's largest and most diversified economies, renowned for its museums and music, and voted best large city in the U.S. for four years in a row by Condé Nast Traveler. Mission The mission of North Park University is to prepare students for lives of significance and service through education in the liberal arts, professional studies, and theology. Vision Building on our core institutional identity-Christian, city-centered, intercultural-our vision is to create a university of uncommon character and enduring excellence, where faith, learning, and service meet. Duties and Responsibilities Manage the president's daily calendar and coordinate all necessary logistics for meetings with faculty, staff, students, parents, alumni and friends, senior team, Trustees, and affiliated individuals and organizations. This includes scheduling in-person, virtual, and off-campus appointments as well as campus events, managing necessary travel arrangements and itineraries, and assisting with follow-up meetings and communications as appropriate. Provide high-level administrative support to the president: prepare agendas, reports, correspondence, meeting minutes, executive summaries, etc. Serve as Lead Event Manager for all events hosted by the Office of the President, including Winter and Spring Commencements, bi-annual Gathering Day events for faculty and staff, Convocation ceremonies, and stewardship events hosted by the President for faculty, staff, students, alumni, donors, Trustees, and others. Manage all inbound and outbound communications of the Office of the President Create first drafts of speeches and speaking notes. Provide strong leadership in prioritizing and delegating responses as needed. Exercise good judgement regarding the use of appropriate communication channels. Provide overall support and maintain a highly organized and professional work environment for the Office of the President Coordinate management of daily office operations Welcome guests to the office. Maintain reception area for visitors. Provide administrative support for the Board of Trustees: Coordinate all aspects of full Board and committee meetings. Manage administrative documentation, including preparation and distribution of materials and maintenance of historical documents. Prepare, distribute, and maintain minutes and other records. Coordinate scheduling and preparing materials for the annual New Trustee Orientation. Oversee preparation and distribution of periodic communication pieces with Trustees and former Trustees. Collaborate with additional departments and divisions as needed, including coordination with the Office of Advancement on the President's fundraising responsibilities and initiatives. Manage budget, expenses, and monthly reconciliations for Purchase Card transactions and invoices. Provide support for the CFO/Vice President for Finance and Administration in the following areas: Maintain proper records for insurance policies, city or county public way permits and licenses, and construction project invoices and lien waivers. Coordinate responses to University inquiries as needed. Reconcile purchase card transactions. Assist with scheduling of unit budget meetings. Provides supervision and management of Hawkinson House, the University-owned President's residence. Provides oversight of the ongoing maintenance of documents that are legally or functionally important to the operation of the University. The North Park University Bylaws The Board of Trustee Handbook. The Board Policy Manual. Other documents deemed necessary. Assists the President in the performance of duties, including implementing special projects or other duties as assigned. Understanding of, personal commitment to, and ability to articulate, the North Park University mission and identity. This is not a hybrid or remote position. Requirements Strong interpersonal and organizational skills. Excellent written and oral communications skills. Prior speech writing experience is advantageous. Demonstrable discernment, discretion, and polish; respect for confidentiality and sensitivity in handling all matters in the President's Office. Strong computer information system skills, including high level competence in Microsoft Office (especially Word, Excel, Outlook, and Power Point) and ability to learn other systems as necessary. Experience organizing events and meetings. Proven ability to work independently and to exercise sound judgment. Must be able to follow complex instructions and meet deadlines in a fast-paced environment. Proactive approach to problem solving. A positive demeanor and an ability to relate to a broad range of individuals inside and outside the University. Bachelor's degree or equivalent experience is desirable. A minimum of five years of related work experience, supporting C-Suite executive/s. Experience in higher education preferred. Ability to maintain regular office hours and occasionally work evenings and weekends. Salary Range for this position is $65,000 to $80,000, depending on experience. Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan Life Insurance Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Short Term & Long Term Disability Training & Development

_______________________________________________ About North Park Founded in 1891, North Park University is a Christian university affiliated with the Evangelical Covenant Church of over 3,200 students from around the country and the world. Located for over 125 years on the land of the Miami and Potawatomi tribes in what is today Chicago's northside, NPU has recently been designated a Hispanic Serving Institution and is committed to serving diverse populations. Elevating North Park University's core distinctives of Christian, city-centered, and intercultural, NPU values diversity among its Faculty and is committed to building a racially and culturally diverse intellectual community, and strongly encourages the nomination and candidacies of persons who are Black, Indigenous, and People of Color regardless of gender. North Park University is located in the Albany Park neighborhood of Chicago, one of the most ethnically diverse zip codes in the United States. It is nine miles from downtown Chicago. The North Park campus has often been referred to as an oasis in the heart of the city - a place where students from urban, rural, and suburban backgrounds alike can call home. And all of this within the major metropolitan backdrop of Chicago: one of the world's largest and most diversified economies, renowned for its museums and music, and voted best large city in the U.S. for four years in a row by Condé Nast Traveler. Mission The mission of North Park University is to prepare students for lives of significance and service through education in the liberal arts, professional studies, and theology. Vision Building on our core institutional identity-Christian, city-centered, intercultural-our vision is to create a university of uncommon character and enduring excellence, where faith, learning, and service meet. Duties and Responsibilities * Manage the president's daily calendar and coordinate all necessary logistics for meetings with faculty, staff, students, parents, alumni and friends, senior team, Trustees, and affiliated individuals and organizations. * This includes scheduling in-person, virtual, and off-campus appointments as well as campus events, managing necessary travel arrangements and itineraries, and assisting with follow-up meetings and communications as appropriate. * Provide high-level administrative support to the president: prepare agendas, reports, correspondence, meeting minutes, executive summaries, etc. * Serve as Lead Event Manager for all events hosted by the Office of the President, including Winter and Spring Commencements, bi-annual Gathering Day events for faculty and staff, Convocation ceremonies, and stewardship events hosted by the President for faculty, staff, students, alumni, donors, Trustees, and others. * Manage all inbound and outbound communications of the Office of the President * Create first drafts of speeches and speaking notes. * Provide strong leadership in prioritizing and delegating responses as needed. * Exercise good judgement regarding the use of appropriate communication channels. * Provide overall support and maintain a highly organized and professional work environment for the Office of the President * Coordinate management of daily office operations * Welcome guests to the office. Maintain reception area for visitors. * Provide administrative support for the Board of Trustees: * Coordinate all aspects of full Board and committee meetings. * Manage administrative documentation, including preparation and distribution of materials and maintenance of historical documents. * Prepare, distribute, and maintain minutes and other records. * Coordinate scheduling and preparing materials for the annual New Trustee Orientation. * Oversee preparation and distribution of periodic communication pieces with Trustees and former Trustees. * Collaborate with additional departments and divisions as needed, including coordination with the Office of Advancement on the President's fundraising responsibilities and initiatives. * Manage budget, expenses, and monthly reconciliations for Purchase Card transactions and invoices. * Provide support for the CFO/Vice President for Finance and Administration in the following areas: * Maintain proper records for insurance policies, city or county public way permits and licenses, and construction project invoices and lien waivers. * Coordinate responses to University inquiries as needed. * Reconcile purchase card transactions. * Assist with scheduling of unit budget meetings. * Provides supervision and management of Hawkinson House, the University-owned President's residence. * Provides oversight of the ongoing maintenance of documents that are legally or functionally important to the operation of the University. * The North Park University Bylaws * The Board of Trustee Handbook. * The Board Policy Manual. * Other documents deemed necessary. * Assists the President in the performance of duties, including implementing special projects or other duties as assigned. * Understanding of, personal commitment to, and ability to articulate, the North Park University mission and identity. This is not a hybrid or remote position.