Administrative Assistant jobs at Samaritan Daytop Village

Hill House Home is seeking an experienced Executive Assistant to join our New York team, reporting directly to the CEO. This person will be the central point of contact and right hand to the CEO for a range of business operational and personal administrative duties and responsibilities. The ideal candidate is highly organized, confident, and collaborative with strong professional boundaries and a no-drama attitude. This role will be supporting the CEO in a hybrid environment, working at least 4 days per week in office. What You'll Do: Provide full executive and personal support to the CEO, anticipating needs in advance. Manage complex daily calendars, including personal and professional scheduling, meetings, events, fittings, photo shoots, travel, and family commitments. Manage personal appointments, inclusive of family appointments when necessary Liaise across departments to ensure the CEO has all necessary materials and updates prior to meetings, events, and speaking engagements. Work across departments to track and communicate key dates (photo shoots, events, product launches), ensuring the calendar is always up to date. Oversee domestic and international travel arrangements (flights, hotels, ground transportation, reservations, and itineraries). Manage RSVPs for personal and professional events, ensuring accurate calendar updates and reminders Manage personal shopping, wardrobe coordination, and event styling support in partnership with internal team members Manage arrival and ordering of new clothing collections; coordinate try-ons for CEO. Work with PR and communications teams to support interviews, appearances, and guest engagements. Coordinate with family support and household staff on school schedules, family travel, and personal appointments/ logistics. Support office management needs, including groceries, supplies, building liaison responsibilities, onboarding, and sample management. Assist with company board meetings, team events, and special projects as needed. Maintain strong communication across all key stakeholders to ensure the CEO is informed and prepared. Who You Are: 4-6 years' experience in a similar Executive/Personal Assistant role, ideally supporting a founder, CEO, or high-profile individual. Proficiency with G-Suite, expense management systems, communication and presentation tools and comfort with digital-first workflows. Exceptional organizational skills, attention to detail, and the ability to prioritize in a fast-paced environment. A natural problem-solver, who is also intuitively analytical and creative. Collaborative and kind, who understands the importance of boundaries and discretion. A proactive problem-solver who can anticipate needs and guide with thoughtful support. Ability to work from NYC HQ 4 days a week You get things done by engaging in high level teamwork and flexing your interpersonal skills. You are organized and able to handle multiple tasks with a sense of urgency. A natural problem-solver, who is also intuitively analytical and creative. Ability to work in a fast-paced work environment. Compensation for the role will be determined based on the candidate's qualifications, skills, and experience. The estimated annual compensation for this role is $95,000+ Hill House Home is a digital-first lifestyle brand that brings beauty and joy to every day rituals. Since launching with bedding in 2016, Hill House Home has extended its collections to offer bath, baby, accessories and apparel, including their widely beloved Nap Dress . With its design-centric approach, Hill House Home offers impeccable quality, and timeless, feminine styles through quality products designed to enhance and celebrate life. Their specific aesthetic point-of-view and customer-led approach bring a fresh, accessible perspective to these time honored categories. Hill House Home Inc. is committed to building a diverse team and fostering an inclusive culture and is proud to be an equal opportunity employer. We embrace and encourage our employees' differences in ethnicity, religion, national origin, gender, family status, sexual orientation, gender identity, gender expression, age, veteran status, disability, pregnancy, medical conditions, and other characteristics. If you are a qualified individual with a disability or a disabled veteran and are unable or limited in your ability to use or access our website, you may request a reasonable accommodation to express interest in a specific opening. You can request reasonable accommodation by sending an email to ***********************.

EMPLOYMENT TYPE: Full Time FLSA Status: NON-EXEMPT COMPENSATION: $20.91- $26.77 APPLICAITON DEADLINE: Open Until Filled MISSION STATEMENT: Join Kings Community Action Organization (KCAO) and make a difference in Kings County, CA. KCAO envisions a future where all people in Kings County are able to live with dignity, have access to available resources and have the opportunity, motivation and ability to live economically productive and satisfying lives. Our Mission: Working as a team, KCAO will seek and provide programs that develop self-sufficiency in individuals, families, and communities within Kings County. Our Vision: Kings County residents and communities will achieve self-sufficiency through the high quality and client-focused programs of KCAO. We are a private nonprofit helping people and changing lives in Kings County since 1965. Do you see yourself as part of our team of passionate, committed, and caring people? JOB SUMMARY: The Administrative Assistant III models outstanding customer service to all stakeholders. Administrative Assistant III works under the supervision of and supports the Administrative Services Director in order to enhance the effectiveness of the Administrative Services Department through a one-on-one relationship. The Administrative Assistant III serves as the primary point of contact for all essential matters pertaining to the Administrative Services Department and is responsible for performing a variety of administrative and operational tasks related to the oversight of daily office operations and acts as a representative of the Administrative Services Director. DUTIES AND RESPONSIBILITIES: * Conserves Administrative Services Director's time by tracking and routing correspondence, mail, contracts, grants, and other related documentation. * May draft letters and documents, initiating telecommunications. * Communicates clearly and effectively with the Administrative Services Director regarding organizational needs, appointments and other commitments. * Welcomes guests and staff to the office by greeting them, in person or on the telephone, answering or directing inquiries. * Supporting the Administrative Services Director by scheduling meetings, information sharing, compiling monthly board committee packets and information, and may serve as the Recorder as needed. * Assist in maintaining Administrative Services Director's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. * Provides administrative support to all Administrative Services areas, including the Finance and Human Resources Departments. * May occasionally provide support to other Administration and Executive Departments as needed. * May submit inquiries or requests regarding personnel action forms on behalf of the Administrative Services Director. * Assist with maintaining records, reports, and logs pertaining to various flow processes as needed. * Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. * Perform administrative/office work including but not limited to compiling data for reports, preparing reports, composition and typing of correspondence, memos, entering computer data, establishing and maintaining files, and maintaining flow of internal and external correspondence. * Maintain confidence and protect operations by keeping information confidential. * Gather and compile necessary information in anticipation of Administrative Services Director's and department's needs. * Responsible for maintaining a key box that contains select keys for the Administrative Services Department; checks keys in/out to staff as needed. * Maintains the department's spare equipment, such as laptops; checks devices in/out to staff as needed. * Supports Administrative Services team by requesting vehicle check outs, and submitting facilities and IT tickets as needed. * Ensure operation of office equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; evaluating new equipment and techniques. * Prepares purchase requisitions and check requests for the department to ensure prompt payment of financial obligations in accordance with Fiscal procedure(s). * Maintains office supplies for Administrative Services Offices; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies all in accordance with KCAO purchasing policy. * Prepare reports monthly and annually as requested by the Administrative Services Director. * May support Administrative Services Department by assisting with preparations and coordination of meetings, including but not limited to department staff meetings, New * Employee Orientation, Supervisor Orientation, Onboarding, PHAT Friday, and Financial Advisor meetings with staff. * May serve as a core member of the Annual Celebration of Employees (ACE) event planning committee. * May serve as a department representative and an active member on KCAO committees, such as the Employee Advisory Committee (EAC) and the Safety Committee. * May serve as back-up to provide coverage or coordinate coverage for the front desk reception area. * Recording meetings as requested by the Administrative Services Director. * Maintains professional and technical knowledge by attending educational workshops or training, as applicable. * Attend all necessary meetings and conferences. * Special events and projects assigned. * Perform all other duties as assigned. EDUCATION/EXPERIENCE: * A.A degree in Business Administration or related field. AND * A minimum of two years administrative support experience to a department manager or director; OR * High School diploma or (equivalent). AND * A minimum of five years administrative support experience to a department manager or director. OTHER REQUIREMENTS: * Travel and attend out of area meetings and conferences as required per the funding source(s). * Work variable hours and days, including those outside regular Monday through Friday, 8 a.m. to 5 p.m. business hours. * Meet and maintain KCAO hiring requirements which include: * Criminal Record Clearance including California DOJ, FBI, Child Abuse Centralized Index (CACI), National Sex Offender Public Website (NSOPW), and the California Sex and Arson Registry (CSAR)(Megan's Law). * Health examination with tuberculin clearance. * Ability to be contacted outside of regularly scheduled work hours in case of emergency. KNOWLEDGE, SKILLS AND ABILITIES: * Bi-lingual (English/Spanish) is preferred. * Customer Service - Basic knowledge of principles and processes for providing high quality customer service through individual, group and community interactions. * Editing - The ability to check for spelling, comprehension and consistency, and then suggest revisions as needed. * Problem Solving - Identifying problems and reviewing related information to develop and evaluate options and implement solutions. * Organization - Very strong organization and follow-up skills. * Interaction - Ability to interact effectively with entire organizational strata from entry level to senior management, Executive Director, and up through Board of Directors' level to gain consensus and feedback on decisions and initiatives. * Prioritization - Ability to multitask and prioritize objectives and tasks daily, as well as mid and long term. * Timeliness - Responding to requests and other needs in a timely manner; consistently meeting deadlines. * Objectivity - Must be able to maintain a sense of objectivity and confidence at all times, particularly when handling sensitive issues. * Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology. * Computers and Electronics - Knowledge of, electronic equipment, and computer hardware and software, including applications and programming. * Attention to Detail - Must have good attention to detail skills such as being thorough in completing work tasks accurately. * Typing - Ability to type 45 wpm on a keyboard * Mathematics - Ability to add, subtract, divide, multiply; use fractions, percentages, decimals and basic math. * Collaboration - Ability to work in a team-based environment to accomplish common goals. * Professionalism - Ability to maintain professional objectivity in all situations and act in a manner distinguished by high level of character. * Adaptability - Ability to adapt easily to changing conditions and work responsibilities, including the acceptance of suggestions and ideas from Supervisors, team members and authorities in the field. * Transportation - Access to reliable transportation is needed, but a personal vehicle is not required. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to assist qualified individuals with disabilities in performing the essential functions. While performing the duties of this job, the employee is required to: * Frequently sit for lengthy periods of time of 6 hours or more per day, with the ability to stand, walk short distances and stretch as needed. * Occasionally stand and walk for periods or 2 or more hours per day. * Frequent use of hands and fingers to handle or feel objects, tools or controls such as pens to write, and computer keyboard and mouse, requiring repetitive motion of fingers, hand, wrist and arms for lengthy periods of time. * Frequently reaching with hands and arms upward, outward and downward. * Frequently bend and stoop to access files and documents. * Specific vision abilities required by the job include close vision, distance vision, and the ability to adjust focus, including the ability to use a computer and drive a company vehicle. * Communicate through frequent use of telephone and other forms of oral communication throughout the day (also requiring repetitive motion of fingers, elbow and hand). * Frequently lift up to 5 pounds from ground level to a height of 60 inches. * Occasionally lift up to 30 pounds from ground level to a height of 60 inches. * Occasionally ascend/descend one flight of stairs. * Occasionally use fingers, hands, arms, legs, feet, eyes and other related body movements to drive a vehicle. Occasionally travel from site to site in all weather conditions as requested or needed. Occasionally walk and stand outdoors for periods up to 2 hours. This position description is only a listing of the representative duties and responsibilities and not meant to be an exhaustive list of every duty and responsibility. This position description is meant to communicate expectations for minimal and satisfactory job performance and not intended to be an employment contract of any kind or type.

Job Description EMPLOYMENT TYPE: Full Time FLSA Status: NON-EXEMPT COMPENSATION: $20.91- $26.77 APPLICAITON DEADLINE: Open Until Filled MISSION STATEMENT: Join Kings Community Action Organization (KCAO) and make a difference in Kings County, CA. KCAO envisions a future where all people in Kings County are able to live with dignity, have access to available resources and have the opportunity, motivation and ability to live economically productive and satisfying lives. Our Mission: Working as a team, KCAO will seek and provide programs that develop self-sufficiency in individuals, families, and communities within Kings County. Our Vision: Kings County residents and communities will achieve self-sufficiency through the high quality and client-focused programs of KCAO. We are a private nonprofit helping people and changing lives in Kings County since 1965. Do you see yourself as part of our team of passionate, committed, and caring people? JOB SUMMARY: The Administrative Assistant III models outstanding customer service to all stakeholders. Administrative Assistant III works under the supervision of and supports the Administrative Services Director in order to enhance the effectiveness of the Administrative Services Department through a one-on-one relationship. The Administrative Assistant III serves as the primary point of contact for all essential matters pertaining to the Administrative Services Department and is responsible for performing a variety of administrative and operational tasks related to the oversight of daily office operations and acts as a representative of the Administrative Services Director. DUTIES AND RESPONSIBILITIES: Conserves Administrative Services Director's time by tracking and routing correspondence, mail, contracts, grants, and other related documentation. May draft letters and documents, initiating telecommunications. Communicates clearly and effectively with the Administrative Services Director regarding organizational needs, appointments and other commitments. Welcomes guests and staff to the office by greeting them, in person or on the telephone, answering or directing inquiries. Supporting the Administrative Services Director by scheduling meetings, information sharing, compiling monthly board committee packets and information, and may serve as the Recorder as needed. Assist in maintaining Administrative Services Director's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Provides administrative support to all Administrative Services areas, including the Finance and Human Resources Departments. May occasionally provide support to other Administration and Executive Departments as needed. May submit inquiries or requests regarding personnel action forms on behalf of the Administrative Services Director. Assist with maintaining records, reports, and logs pertaining to various flow processes as needed. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Perform administrative/office work including but not limited to compiling data for reports, preparing reports, composition and typing of correspondence, memos, entering computer data, establishing and maintaining files, and maintaining flow of internal and external correspondence. Maintain confidence and protect operations by keeping information confidential. Gather and compile necessary information in anticipation of Administrative Services Director's and department's needs. Responsible for maintaining a key box that contains select keys for the Administrative Services Department; checks keys in/out to staff as needed. Maintains the department's spare equipment, such as laptops; checks devices in/out to staff as needed. Supports Administrative Services team by requesting vehicle check outs, and submitting facilities and IT tickets as needed. Ensure operation of office equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; evaluating new equipment and techniques. Prepares purchase requisitions and check requests for the department to ensure prompt payment of financial obligations in accordance with Fiscal procedure(s). Maintains office supplies for Administrative Services Offices; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies all in accordance with KCAO purchasing policy. Prepare reports monthly and annually as requested by the Administrative Services Director. May support Administrative Services Department by assisting with preparations and coordination of meetings, including but not limited to department staff meetings, New Employee Orientation, Supervisor Orientation, Onboarding, PHAT Friday, and Financial Advisor meetings with staff. May serve as a core member of the Annual Celebration of Employees (ACE) event planning committee. May serve as a department representative and an active member on KCAO committees, such as the Employee Advisory Committee (EAC) and the Safety Committee. May serve as back-up to provide coverage or coordinate coverage for the front desk reception area. Recording meetings as requested by the Administrative Services Director. Maintains professional and technical knowledge by attending educational workshops or training, as applicable. Attend all necessary meetings and conferences. Special events and projects assigned. Perform all other duties as assigned. EDUCATION/EXPERIENCE: A.A degree in Business Administration or related field. AND A minimum of two years administrative support experience to a department manager or director; OR High School diploma or (equivalent). AND A minimum of five years administrative support experience to a department manager or director. OTHER REQUIREMENTS: Travel and attend out of area meetings and conferences as required per the funding source(s). Work variable hours and days, including those outside regular Monday through Friday, 8 a.m. to 5 p.m. business hours. Meet and maintain KCAO hiring requirements which include: Criminal Record Clearance including California DOJ, FBI, Child Abuse Centralized Index (CACI), National Sex Offender Public Website (NSOPW), and the California Sex and Arson Registry (CSAR)(Megan's Law). Health examination with tuberculin clearance. Ability to be contacted outside of regularly scheduled work hours in case of emergency. KNOWLEDGE, SKILLS AND ABILITIES: Bi-lingual (English/Spanish) is preferred. Customer Service - Basic knowledge of principles and processes for providing high quality customer service through individual, group and community interactions. Editing - The ability to check for spelling, comprehension and consistency, and then suggest revisions as needed. Problem Solving - Identifying problems and reviewing related information to develop and evaluate options and implement solutions. Organization - Very strong organization and follow-up skills. Interaction - Ability to interact effectively with entire organizational strata from entry level to senior management, Executive Director, and up through Board of Directors' level to gain consensus and feedback on decisions and initiatives. Prioritization - Ability to multitask and prioritize objectives and tasks daily, as well as mid and long term. Timeliness - Responding to requests and other needs in a timely manner; consistently meeting deadlines. Objectivity - Must be able to maintain a sense of objectivity and confidence at all times, particularly when handling sensitive issues. Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology. Computers and Electronics - Knowledge of, electronic equipment, and computer hardware and software, including applications and programming. Attention to Detail - Must have good attention to detail skills such as being thorough in completing work tasks accurately. Typing - Ability to type 45 wpm on a keyboard Mathematics - Ability to add, subtract, divide, multiply; use fractions, percentages, decimals and basic math. Collaboration - Ability to work in a team-based environment to accomplish common goals. Professionalism - Ability to maintain professional objectivity in all situations and act in a manner distinguished by high level of character. Adaptability - Ability to adapt easily to changing conditions and work responsibilities, including the acceptance of suggestions and ideas from Supervisors, team members and authorities in the field. Transportation - Access to reliable transportation is needed, but a personal vehicle is not required. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to assist qualified individuals with disabilities in performing the essential functions. While performing the duties of this job, the employee is required to: Frequently sit for lengthy periods of time of 6 hours or more per day, with the ability to stand, walk short distances and stretch as needed. Occasionally stand and walk for periods or 2 or more hours per day. Frequent use of hands and fingers to handle or feel objects, tools or controls such as pens to write, and computer keyboard and mouse, requiring repetitive motion of fingers, hand, wrist and arms for lengthy periods of time. Frequently reaching with hands and arms upward, outward and downward. Frequently bend and stoop to access files and documents. Specific vision abilities required by the job include close vision, distance vision, and the ability to adjust focus, including the ability to use a computer and drive a company vehicle. Communicate through frequent use of telephone and other forms of oral communication throughout the day (also requiring repetitive motion of fingers, elbow and hand). Frequently lift up to 5 pounds from ground level to a height of 60 inches. Occasionally lift up to 30 pounds from ground level to a height of 60 inches. Occasionally ascend/descend one flight of stairs. Occasionally use fingers, hands, arms, legs, feet, eyes and other related body movements to drive a vehicle. Occasionally travel from site to site in all weather conditions as requested or needed. Occasionally walk and stand outdoors for periods up to 2 hours. This position description is only a listing of the representative duties and responsibilities and not meant to be an exhaustive list of every duty and responsibility. This position description is meant to communicate expectations for minimal and satisfactory job performance and not intended to be an employment contract of any kind or type. Job Posted by ApplicantPro

The Children's Tumor Foundation (CTF) is the drug discovery engine for NF, a group of genetic conditions that cause tumors to grow on nerves. By bringing together patients, doctors, scientists, and pharma, CTF drives treatments, advances care, and delivers faster results for millions affected by NF. NF refers to all types of neurofibromatosis and schwannomatosis, which collectively affect 1 in every 2,000 individuals. General Summary The Administrative Assistant reports to the Chief of Staff to provide overall support to the CEO and assists with various project work. The Administrative Assistant is responsible for providing administrative and logistical support to the Chief of Staff and CEO and occasionally the Chief Growth Officer and other members of the executive team. This fast-paced position will require someone with a service mindset who is adept at managing multiple work streams simultaneously. This position requires both attention to detail and flexibility to move from project to project. This position will require someone who is highly organized and able to collaborate across departments and maintain confidentiality. Principal Duties & Responsibilities Represent CTF by answering phone calls, reviewing and responding to correspondence; collaborating with the Chief of Staff to assist in arranging company functions; answering questions and meeting requests. Support the Chief of Staff and liaison with senior management and staff to plan and prepare materials for meetings, projects, functions and initiatives. Proofread communications to ensure the highest quality outputs. Create, maintain and coordinate the CEO and CGO's calendars and the overall CTF master calendar. Monitor and triage emails and other communications. Coordinate organization-wide meetings both on-site and off-site, including the preparation and planning of logistics, materials, and catering. Schedule appointments, conference calls and videoconferences. Arrange domestic and foreign travel, develop itineraries and agendas, book other transportation, lodging and meeting accommodations. Prepare and reconcile expense reimbursements and invoices for the executive team. Oversee the main office and storage unit in New York City, i.e. collect mail, prepare the office for in-person meetings, oversee office keys. Performs additional duties as required. Knowledge, Skills and Competencies Ability to successfully complete critical aspects of deliverables with hands-on approach. Strong organizational skills to effectively manage and prioritize multiple tasks seamlessly with precise attention to detail. Demonstration of professionalism and positivity. Ability to adapt quickly in a dynamic environment. Anticipate the needs of leadership. Creative mindset, collaborative spirit, and team member approach. Effective communication skills, including verbal, written, and email correspondence. Excellent customer service to CTF stakeholders, acting as a CTF Brand Ambassador. Discretion in working with confidential information. Minimum Qualifications Bachelor's Degree or equivalent combination of education and experience. One (1) year of relevant professional experience in administrative support; experience working in a non-profit organization is preferred. Strong written and verbal communication skills. Mature and professional demeanor. Excellent attention to detail and strong organizational skills. Ability to manage multiple tasks successfully and meet deadlines effectively. Working knowledge of Google Suite (Gmail, Drive, Calendar, Docs, Slides, Forms, etc); MS Office [Word, Excel, PowerPoint]; Adobe Acrobat; Zoom. Highly empathetic and motivated to understand the needs and challenges of others and support them with a service mindset. Outstanding problem-solving skills. Ability to be both a team player and work independently as needed. Working Conditions, Equipment Used and Special Information Must have unimpeachable integrity and trustworthiness and possess a high degree of tact, discretion and professionalism. Verbal and written communication skills will be used daily. Maintains effectiveness under pressure. Ability to lift 25 lbs. Flexible for overnight business travel. Flexible to work evenings and weekends as needed. Travel to two yearly conferences - some lifting/physical exertion required, long hours over several days. Equal Employment Opportunity CTF and Insperity provide equal employment opportunities to all employees and applicants in all Foundation facilities without regard to race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, (or related medical conditions, including, but not limited to lactation), physical disability, mental and/or intellectual disability, age, military status or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer related or HIV/AIDS related), genetic information, or sexual orientation in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Salary commensurate with experience $40,00 to $50,00 a year. Send resume to Jennifer Ching, Human Resources Director at **************.

The Children's Tumor Foundation (CTF) is the drug discovery engine for NF, a group of genetic conditions that cause tumors to grow on nerves. By bringing together patients, doctors, scientists, and pharma, CTF drives treatments, advances care, and delivers faster results for millions affected by NF. NF refers to all types of neurofibromatosis and schwannomatosis, which collectively affect 1 in every 2,000 individuals. General Summary The Administrative Assistant reports to the Chief of Staff to provide overall support to the CEO and assists with various project work. The Administrative Assistant is responsible for providing administrative and logistical support to the Chief of Staff and CEO and occasionally the Chief Growth Officer and other members of the executive team. This fast-paced position will require someone with a service mindset who is adept at managing multiple work streams simultaneously. This position requires both attention to detail and flexibility to move from project to project. This position will require someone who is highly organized and able to collaborate across departments and maintain confidentiality. Principal Duties & Responsibilities Represent CTF by answering phone calls, reviewing and responding to correspondence; collaborating with the Chief of Staff to assist in arranging company functions; answering questions and meeting requests. Support the Chief of Staff and liaison with senior management and staff to plan and prepare materials for meetings, projects, functions and initiatives. Proofread communications to ensure the highest quality outputs. Create, maintain and coordinate the CEO and CGO's calendars and the overall CTF master calendar. Monitor and triage emails and other communications. Coordinate organization-wide meetings both on-site and off-site, including the preparation and planning of logistics, materials, and catering. Schedule appointments, conference calls and videoconferences. Arrange domestic and foreign travel, develop itineraries and agendas, book other transportation, lodging and meeting accommodations. Prepare and reconcile expense reimbursements and invoices for the executive team. Oversee the main office and storage unit in New York City, i.e. collect mail, prepare the office for in-person meetings, oversee office keys. Performs additional duties as required. Knowledge, Skills and Competencies Ability to successfully complete critical aspects of deliverables with hands-on approach. Strong organizational skills to effectively manage and prioritize multiple tasks seamlessly with precise attention to detail. Demonstration of professionalism and positivity. Ability to adapt quickly in a dynamic environment. Anticipate the needs of leadership. Creative mindset, collaborative spirit, and team member approach. Effective communication skills, including verbal, written, and email correspondence. Excellent customer service to CTF stakeholders, acting as a CTF Brand Ambassador. Discretion in working with confidential information. Minimum Qualifications Bachelor's Degree or equivalent combination of education and experience. One (1) year of relevant professional experience in administrative support; experience working in a non-profit organization is preferred. Strong written and verbal communication skills. Mature and professional demeanor. Excellent attention to detail and strong organizational skills. Ability to manage multiple tasks successfully and meet deadlines effectively. Working knowledge of Google Suite (Gmail, Drive, Calendar, Docs, Slides, Forms, etc); MS Office [Word, Excel, PowerPoint]; Adobe Acrobat; Zoom. Highly empathetic and motivated to understand the needs and challenges of others and support them with a service mindset. Outstanding problem-solving skills. Ability to be both a team player and work independently as needed. Working Conditions, Equipment Used and Special Information Must have unimpeachable integrity and trustworthiness and possess a high degree of tact, discretion and professionalism. Verbal and written communication skills will be used daily. Maintains effectiveness under pressure. Ability to lift 25 lbs. Flexible for overnight business travel. Flexible to work evenings and weekends as needed. Travel to two yearly conferences - some lifting/physical exertion required, long hours over several days. Equal Employment Opportunity CTF and Insperity provide equal employment opportunities to all employees and applicants in all Foundation facilities without regard to race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, (or related medical conditions, including, but not limited to lactation), physical disability, mental and/or intellectual disability, age, military status or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer related or HIV/AIDS related), genetic information, or sexual orientation in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Salary commensurate with experience $40,00 to $50,00 a year.

Iraq and Afghanistan Veterans of America (IAVA) is the nation's first and largest organization dedicated to serving the 2.5 million veterans of the wars in Iraq and Afghanistan, from their first day home to the rest of their lives. IAVA strives to build an empowered generation of veterans through programs in four key impact areas: Health, Education, Employment and Community. Health - IAVA makes it a priority to ensure that both mental and physical health needs are being effectively addressed in our community, and has provided support to over 20,000 returning veterans nationwide. Education - With nearly a million new veterans headed back to school under the New GI Bill, IAVA has provided over 500,000 with the tools and support needed to make informed decisions about their education. Employment - No veteran should come home from Iraq or Afghanistan to an unemployment check. To fight shockingly high joblessness rates, IAVA's Combat to Career initiative helped over 270,000 veterans in their transition to civilian careers in 2011. Community - Less than 1% of the country served in Iraq and Afghanistan - a stark contrast to the 12% that served during WWII. Building community, both online and on the ground, is a critical factor in fulfilling IAVA's mission, which means bridging geographical divides to create a united, supported and proud movement of new veterans Job Description IAVA is looking for a smart, eager and technically gifted person to join our Information Systems team in helping us manage our data and online systems. The Salesforce Administration Intern will work directly with the Salesforce Architect to support IAVA's innovative and growing Salesforce Constituent Relationship Management. The Salesforce Administration Intern will report to the Salesforce Architect. The Salesforce Administration Intern will: Support the ongoing development and data integrity of IAVA's constituent database (based in Salesforce.com). Assist in the creation and enforcement of organization-wide protocols for proper use of the database. Work with staff in all departments to find and implement database solutions to business challenges. Training staff and volunteers on proper use of our technology systems. Ensuring data cleanliness and security. Integrating Salesforce with third party systems, such as Conga Composer, Geopointe. Some coding, to create web forms, build webpage templates, etc. Working closely with content creators and online organizers to build amazing, innovative online experiences for our members. Qualifications The Salesforce Administration intern should possess: Experience with databases, Salesforce experience a major plus Organized, analytical, methodical A service orientation -- patient, helpful, and ready to teach other staff how to use our tech tools most effectively. Passionate about finding technical solutions to organizational challenges. Obsessed with accuracy. A desire to innovate. Excellent verbal and written communications skills. Ability to prioritize and juggle many requests, sometimes under pressure. Experience with any of the following a plus: FormAssembly, Predictive Response, Conga Composer, Data Loader, DemandTools, Camtasia Interest in emerging IT and online organizing trends. Experience with Content Management Systems (we use Drupal, primarily). Web development experience a plus, though not absolute necessity. Strong desire to serve our returning men and women in uniform. Additional Information To Apply: Please send a resume, cover letter, salary history and three professional references to [email protected], with “Salesforce Coordinator” in the subject line. Include a cover letter that concisely explains how your campaign experience could be applied to IAVA. Applications without a cover letter will not be considered. No phone calls, please. IAVA is an equal opportunity employer. VETERANS OF THE IRAQ AND AFGHANISTAN CONFLICTS ARE HIGHLY ENCOURAGED TO APPLY.

Salary Range: $23.00-$29.69 per hour The Administrative Assistant I provides administrative support while utilizing creative skills to develop visually compelling content. This role supports the Workforce Experience team by designing materials for internal communications, presentations, events, and projects. The ideal candidate is detail-oriented, organized, and passionate about design and employee experience. ESSENTIAL FUNCTIONS  Creative Design Create visually engaging graphics, presentations, reports, and print materials. Design digital content for newsletters, social media, and internal platforms. Develop templates and style guides to maintain brand consistency. Collaborate with project leads to produce visuals for employee experience initiatives. Edit photos and videos for promotional and educational purposes. Assist with additional creative projects as needed. Provide input on branding and communication strategies. Research and recommend new design tools or trends  Administrative Support Coordinate meetings, prepare agendas, and take meeting minutes. Manage project timelines, ensuring design deliverables are completed on time. Organize digital assets, project files, and team documentation. Assist with event planning, including design-related logistics. Support ad-hoc administrative tasks as needed. JOB QUALIFICATIONS The Creative Design Assistant should have a strong mix of administrative and creative skills, with the ability to balance multiple projects in a fast-paced environment. Education/Experience Associate or Bachelor's degree in Graphic Design, Communications, or a related field. 1-3 years of experience in an administrative or creative support role. Certificates/Licenses/Clearances Successful clearing through the Live Scan process with the County of Los Angeles. No specific certifications required, but graphic design or project management certifications are a plus. Other Skills, Knowledge, and Abilities Proficiency in design software such as Adobe Creative Suite (Photoshop, Illustrator, InDesign) or Canva. Strong Microsoft Office skills, particularly PowerPoint and Word. Excellent organizational and multitasking abilities. Effective communication skills, both written and verbal. Ability to work independently and collaboratively. Experience with video editing software (e.g., Adobe Premiere Pro, iMovie) is preferred. Familiarity with project management tools (e.g., Trello, Asana) is a plus. Basic knowledge of internal communication platforms (e.g., SharePoint, Teams). PHYSICAL DEMANDS Stand: Frequently Walk: Frequently Sit: Frequently Handling / Fingering: Occasionally Reach Outward: Occasionally Reach Above Shoulder: Occasionally Climb, Crawl, Kneel, Bend: Occasionally Lift / Carry: Occasionally - Up to 25 lbs Push/Pull: Occasionally - Up to 25 lbs See: Constantly Taste/ Smell: Not Applicable Not Applicable = Not required for essential functions Occasionally = (0 - 2 hrs/day) Frequently = (2 - 5 hrs/day) Constantly = (5+ hrs/day) WORK ENVIRONMENT General Office Setting, Indoors Temperature Controlled EEOC STATEMENT It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.

Salary: $25 per hour Harbor-UCLA Medical Center (HUMC), situated within the Los Angeles Department of Health Services system, is a vital safety-net hospital. It serves a diverse patient population facing complex social determinant of health challenges such as homelessness, immigration and language barriers, poverty, and substance use. HUMC's emergency department is dedicated to addressing these concerns through various impactful initiatives, including a robust program focused on the treatment and referral of patients with substance use disorders. Central to the success of these programs is the Substance Use Disorder Coordinator. This crucial role encompasses administrative support for the initiatives and extends to proactive patient outreach, aiming to foster active participation in ongoing treatment. ESSENTIAL FUNCTIONS Coordinate and provide comprehensive support to substance use disorder programs at Harbor-UCLA Medical Center, its surrounding clinics, and the LA County Department of Health Services (DHS). Attend frequent meetings at the DHS, hospital, and clinic levels to ensure effective collaboration and communication. Collaborate closely with the Department of Emergency Medicine and the Medication Assisted Treatments teams, including consult services and clinics. Generate regular reports on substance use and its treatment by extracting and analyzing data from the electronic health record and other relevant sources. Manage and apply for grants, while providing weekly data reports for multiple sites across the DHS. Facilitate increased provider participation in substance use disorder initiatives through regular audits and constructive feedback. Proactively reach out to patients to discuss enrollment in treatment services and other programs addressing the social determinants of health. Develop and implement new substance use disorder programs, such as community naloxone training and distribution, harm reduction initiatives, and alternative treatment modalities. Visit clinics and hospitals as necessary to fulfill the responsibilities associated with the role. • Initiate and support research endeavors related to substance use disorders. Assist with various administrative tasks within the Department of Emergency Medicine. Embrace continuous learning by seeking out and participating in external trainings to bring new information and ideas to the program. Attend and actively contribute to staff meetings and training sessions as required. Maintain strict adherence to client confidentiality protocols. Demonstrate a pleasant, courteous, and tactful attitude when interacting with all contacts. Fulfill any additional duties assigned to support departmental programs. Conduct site visits to affiliated healthcare and committee partner organizations, as needed. JOB QUALIFICATIONS Excellent written and verbal communication skills. Demonstrates a high degree of professionalism when interacting with patients and other healthcare providers. Ability to work independently with minimal supervision. Proactive and innovative approach to creating new initiatives that enhance patient care. Education/Experience Prior experience in program administration assistance. Experience working with clients in a community health service setting. Certificates/Licenses/Clearances Possession of a valid driver's license or reliable means of transportation to attend meetings at. Harbor-UCLA. Successful clearance of LA County Live Scan Process • Medical Clearance Required Other Skills, Knowledge, and Abilities Proficiency in Microsoft Outlook, Teams, Word, PowerPoint, and Excel. Ability to learn coding in STATA. PHYSICAL DEMANDS Stand: Frequently Walk: Frequently Sit: Constantly Handling / Fingering: Occasionally Reach Outward: Occasionally Reach Above Shoulder: Occasionally Climb, Crawl, Kneel, Bend: Occasionally Lift / Carry: Occasionally - Up to 25 lbs Push/Pull: Occasionally - Up to 50 lbs See: Constantly Taste/ Smell: Not Applicable Not Applicable = Not required for essential functions Occasionally = (0 - 2 hrs/day) Frequently = (2 - 5 hrs/day) Constantly = (5+ hrs/day) WORK ENVIRONMENT General Office Setting, Indoors Temperature Controlled EEOC STATEMENT It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.

As the world's largest LGBTQ media advocacy organization, GLAAD is at the forefront of accelerating acceptance to ensure fair, accurate, and inclusive representation that leads to cultural change. For over 40 years, GLAAD has been a dynamic media force rewriting the script for LGBTQ acceptance. Our work tackles tough issues that shape the narrative and provoke dialogue that leads to cultural change. The work of GLAAD is a campaign-style work environment that operates on a breaking news cycle; there is always a high level of energy and rapid activity for everyone in the organization, preparing for the next events/campaigns to accomplish our important media advocacy work, challenging anti-LBGTQ activism, and changing hearts and minds about our need for full equality. Staff members are expected to consciously and continuously promote the mission, values, programs, and impact of the organization when presented with opportunities for participating in membership development and reaching out to personal connections on behalf of GLAAD. GLAAD operates with support from foundations, corporations, and individuals from every corner of the United States. Our highly skilled team of 60 staff works out of our Headquarters in New York, Los Angeles, and remotely. The Opportunity Reporting to the Chief Marketing and Programs Officer, the Executive Admin Intern role offers an opportunity to immerse yourself in high-level executive administrative work that supports our GLAAD Media Institute (GMI) and Development department. The successful candidate will ensure schedules, communications, and day-to-day operations run seamlessly. Concurrently, they will be an integral part of the GMI and Developmenet department, contributing to a diverse range of tasks and projects. All interns will take part in a department rotation, and at the end of the program, interns will present on a topic to all staff. The ideal candidate for this role will be a detail-oriented and well-organized student with a deep understanding of GLAAD, including its mission, values, key stakeholders, priorities, and programs. Candidate Profile | Competencies | Personal Qualities Responsibilities Provide dedicated support to the Chief Marketing/Programs Officer and Chief Development Officer, including correspondence, meeting scheduling, coordinating all travel and expenses, and traffic management of a high volume of documents for signature and execution. Serve as a liaison to help facilitate and troubleshoot operational and administrative issues Prepare schedules to ensure the timely follow-up on action items from key meetings Schedule cross-departmental meetings, appointments, conferences, etc. Routinely perform a wide variety of support duties Prepare and submit expenses and any other reports as needed Maintain confidential and sensitive information Assist in the development of presentations, special projects, spreadsheets, special reports, and agenda material. Conduct research and analysis inquiries Performs all other related duties as assigned This is a hybrid role and will function out of the NYC office location Learning Objectives Broad Experience: Exposure to a minimum of 4 departments, understanding how various functions contribute to the company's mission. Professional Skills: Enhanced communication (written and verbal), problem-solving, organizational, and time-management skills. Interns will take part in a rotation and present to all staff on a specific topic. Technical Proficiency: Experience with industry-standard tools and software used across different business functions. Mentorship: Guidance and feedback from assigned mentors and department leaders. Networking Opportunities: Opportunities to connect with professionals at all levels of the organization. Qualifications: Availability to work up to 25 hours a week Length of Program: 3 Months Basic understanding of the Google Suite landscape Excellent time management skills Strong attention to detail Strong written and oral communication skills Strong organizational skills, ability to manage multiple tasks to meet deadlines, and desire to be a self-starter Inclusivity is a vital part of GLAAD's work. Skills necessary to create a more diverse and inclusive environment are a plus. Currently enrolled in an accredited college/university pursuing a Bachelor's or Master's degree in management, business, communications, public relations, or any other related fields. GLAAD Is An Equal Opportunity Employer GLAAD is committed to providing equal opportunity to all employees and applicants for employment without regard to race, religious creed, color, gender identity, gender expression, age, national origin, ancestry, citizenship status, physical or mental disability, medical condition, pregnancy, marital or veteran status, sexual orientation, height and weight, or other personal characteristics as may be protected by applicable law. Commitment to Diversity: GLAAD was established with the premise that expanding diversity within the organization enhances the work experience and furthers the understanding of the entire mission that GLAAD is based upon. An atmosphere of civility and mutual respect towards difference is indispensable to the work process and enables the free interchange of ideas that is the basis of a successful organization. These differences may be cultural, ethnic, religious, intellectual, ideological, or political. Each of these qualities is integral to the identity we form as individuals, and all are essential to creating a vibrant workforce here at GLAAD composed of individuals with unique perspectives and backgrounds. GLAAD has committed itself to a workforce of inclusion, respect for difference, and fairness, and guarantees the same rights to all its employees to ensure the fullest degree of success within the organization. GLAAD is also committed to providing equal opportunity to all employees and applicants for employment without regard to race, religious creed, color, gender identity, gender expression, age, national origin, ancestry, citizenship status, physical or mental disability, medical condition, pregnancy, marital or veteran status, sexual orientation, height and weight, or other personal characteristics as may be protected by applicable law. We especially encourage members of historically underrepresented communities to apply, including LGBTQ people, women, people of color, and people with disabilities.

Provides routine clerical and administrative support.DUTIESSUMMARY Provides routine clerical and administrative support. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Prepares routine correspondence, forms, and similar items using word processing, spreadsheet or other software applications. Enters data into the computer ensuring accuracy and completeness; prepares and distributes routine reports. Sets up, and files program/department/personnel/client documents under supervision; copies, sorts, faxes, collates and retrieves documents. Calls for repairs/maintenance of office equipment such as copier, fax, telephone, or computer. Sorts and distributes incoming mail; prepares outgoing mail including internal office mail, external mail, overnight services, delivery services and registered mail. Acts as receptionist for department, greeting and directing visitors, answering and forwarding telephone calls, assisting in the general operations of facilities including maintenance, resolving operational issues, scheduling conference/training rooms, housekeeping, safety and security. Maintains calendars, schedules program/department and supervisor appointments as directed; updates calendar and ensures appropriate parties are informed. Supports the front office reception area as needed. IT Administrative Assistant Act as the primary liaison between the IT department, Finance department, and external vendors to coordinate and ensure timely payment of invoices. Receive incoming calls, emails, and chat messages from end-users requiring IT assistance, assign helpdesk tickets to appropriate technicians, and provide basic troubleshooting support as needed. ADDITIONAL DUTIES Other duties and special projects as assigned. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. QUALIFICATIONSEDUCATION & EXPERIENCE One year of administrative/clerical experience. High school diploma or general education degree (GED) required. OTHER QUALIFICATIONS Possesses a valid driver's license and state-required auto insurance or reliable access to transportation depending on business needs. This position may require some travel. Spanish / English bilingual preferred. Excellent data entry skills Ability to multi-task. Extremely organized. Ability to work with others towards a common goal. Ability to be flexible and work in a changing environment. Ability to coordinate projects, solve problems and make solid business recommendations. Ability to establish and maintain routine files, records, and official documents. Ability to handle confidential information. Maintains patient privacy, including protecting the confidentiality, safeguarding the integrity and availability, and limiting the use and disclosure of patient Protected Health Information (PHI) to authorized individuals and entities. Participates in, conducts, and sustains performance quality improvement activities according to designated role and responsibilities Sensitivity to service population's cultural and socioeconomic characteristics. Excellent verbal and written communication skills. Punctual and dependable attendance. CERTIFICATES, LICENSES, REGISTRATIONS None required. COMPUTER SKILLS Must have intermediate knowledge of Office 365 programs in a Windows environment. Accounting software Database software Finance Edge PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Time Spent [None, -1/3, 1/3 - 2/3, 2/3+] Stand: -1/3 Walk: -1/3 Sit: 2/3 + Reach with hands and arms: 2/3+ Use hands to finger, handle, or feel: 2/3+ Climb or balance: -1/3 Bend, kneel, crouch, or crawl: -1/3 Talk or hear: 2/3+ Taste or smell: None Carry, push or pull: -1/3 Lifts Weights or Exerts Force Up to 10 pounds: -1/3 Up to 25 pounds: -1/3 Up to 50 pounds: None Up to 100 pounds: None More than 100 pounds: None VISION REQUIREMENTS No special vision requirements. WORK ENVIRONMENT The physical, mental & environmental conditions in which the work is performed. The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Time Spent [None, -1/3, 1/3 - 2/3, 2/3+] Environmental variables that may be indicated as applicable to the position: Working near mechanical parts: None Work in high, precarious places: None Fumes or airborne particles: None Toxic or caustic chemicals: None Outdoor weather conditions: -1/3 Extreme cold (non-weather): None Extreme heat (non-weather): None Risk of electrical shock: None NOISE LEVEL Moderate noise REQUIRED TRAINING New Hire Orientation AB-1343: Sexual Harassment Prevention training Mandated Reporter Timekeeping & Attendance COMPENSATION: $19.04 USD - $22.85 USD In accordance with California law, the expected pay range for this position is included in this posting. The actual compensation will be determined based on factors permitted by law. New hires will be offered a salary at the starting point of the range to maintain internal inequity and allow opportunity for future salary growth. CII salaries are determined based on comprehensive internal and external market analysis, as well as the skills, education, and experience relevant to each position. BENEFITS: Generous paid PTO, plus 10 paid holidays and CII is closed between Christmas and New Year Excellent medical, dental, and vision insurance for eligible employees and qualified dependents 403b Retirement Plan with employer contribution for eligible employees Up to $4,500 in tuition reimbursement per calendar year Eligible for the Public Service Loan Forgiveness program Flexible Spending Account (FSA) & Health Savings Account (HSA) Employer paid Life and AD&D Insurance Voluntary Supplemental Insurance Opportunity for growth & advancement Professional development & continued training Team building & bonding through company sponsored events & activities CONTINGENCIES: Influenza immunization or declination COVID-19, MMR and Tdap immunizations Education verification Reference check Background fingerprint clearance (FBI, DOJ, CACI) conducted by the California Department of Social Services Drug and alcohol screening Tuberculosis screening

The Children's Tumor Foundation (CTF) is a non-profit organization dedicated to improving the health and well-being of individuals and families affected by neurofibromatosis (NF), including NF1, NF2 - related schwannomatosis and schwannomatosis. General Summary The Administrative Assistant reports to the Junior Chief of Staff to provide overall support to the President and assists with various project work. The Administrative Assistant is responsible for providing administrative and logistical support to the Junior Chief of Staff and President. This fast-paced position will require someone with a service mindset who is adept at managing multiple work streams simultaneously. This position requires both attention to detail and flexibility to move from project to project. This position will require someone who is organized and able to collaborate across departments and maintain confidentiality. Principal Duties & Responsibilities Represent CTF by answering phone calls, reviewing and responding to correspondence; collaborating with the Junior Chief of Staff to assist in arranging company functions; answering questions and meeting requests. Support the Junior Chief of Staff and liaison with senior management and staff to plan and prepare materials for meetings, projects, functions and initiatives. Proofread communications to ensure the highest quality outputs. Create, maintain and coordinate the President's calendar and the overall CTF master calendar. Monitor and triage emails and other communications. Coordinate organization-wide meetings both on-site and off-site, including the preparation and planning of logistics, materials and catering. Schedule appointments, conference calls and videoconferences. Arrange domestic and foreign travel, develop itineraries and agendas, book other transportation, lodging and meeting accommodations. Prepare and reconcile expense reimbursements and invoices for the executive team. Oversee the main office in New York, i.e. collect mail, oversee office keys. Performs additional duties as required. Knowledge, Skills and Competencies Ability to successfully complete critical aspects of deliverables with hands-on approach. Strong organizational skills to effectively manage and prioritize multiple tasks seamlessly with precise attention to detail. Demonstration of professionalism and positivity. Ability to adapt quickly in a dynamic environment. Anticipate the needs of Leadership. Creative mindset, collaborative spirit, and team member approach. Effective communication skills, including verbal, written, and email correspondence. Excellent customer service to CTF stakeholders, acting as a CTF Brand Ambassador. Discretion in working with confidential information. Minimum Qualifications Bachelor's Degree or equivalent combination of education and experience. One (1) year of relevant professional experience working in a non-profit organization is preferred. Strong written and verbal communication skills. Mature and professional demeanor. Excellent attention to detail and strong organizational skills. Ability to manage multiple tasks successfully and meet deadlines effectively. Working knowledge of Google Suite; MS Office [Word, Excel, PowerPoint]; Adobe Acrobat. Highly empathetic and motivated to understand the needs and challenges of others and support them with a service mindset. Outstanding problem-solving skills. Ability to be both a team player and work independently as needed. Working Conditions, Equipment Used and Special Information Must have unimpeachable integrity and trustworthiness and possess a high degree of tact, discretion and professionalism. Verbal and written communication skills will be used daily. Maintains effectiveness under pressure. Ability to lift 25 lbs. Flexible for overnight business travel. Flexible to work evenings and weekends as needed. Travel to two yearly conferences - some lifting/physical exertion required, long hours over several days. Equal Employment Opportunity CTF and Insperity provide equal employment opportunities to all employees and applicants in all Foundation facilities without regard to race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, (or related medical conditions, including, but not limited to lactation), physical disability, mental and/or intellectual disability, age, military status or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer related or HIV/AIDS related), genetic information, or sexual orientation in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. CTF has adopted a COVID-19 vaccination policy to protect the health and well-being of our employees and the individuals we support. As a condition of employment employees are required to be fully vaccinated for COVID-19 unless an employee has a medical or religious exemption or as otherwise required by law. New employees will be required to show proof of vaccination.

Who are we? IEQ Capital is Registered Investment Advisor seeking to transform traditional wealth management. Our quest is to integrate the Intellectual and Emotional Quotient, generating exceptional investment results driven by a values-oriented culture that fosters connection and collaboration with our clients. We are an independent, employee-owned company, adhering to the fiduciary standard to put our clients' interests first. As an employee-owned firm, we focus our efforts on helping clients meet their financial goals, without the distractions and limitations that can arise within much larger organizations. We will continue to originate ideas that capitalize on market opportunities, pool assets to drive cost-savings, and materially co-invest alongside our clients. The Role IEQ Capital is seeking a proactive and detail-oriented Administrative Assistant to join our high-performing Executive Support Team. This newly created position is designed to enhance the productivity and capacity of our Executive Assistants (EAs) by providing direct support across a variety of administrative and operational tasks. This is an excellent opportunity for a motivated, resourceful professional to develop their administrative skills while learning from an experienced team supporting senior executives. The Administrative Assistant will work closely with the Executive Assistants and the broader executive team to ensure seamless day-to-day operations. Responsibilities include, but are not limited to: Client Support & Gifting: Assist with ordering, tracking, and managing client and executive gifts. Expense Management: Prepare, submit, and track expense reports and reimbursements for executives. Meeting & Event Preparation: Set up conference rooms, manage catering, print meeting materials, and ensure all logistics are in place. Printing, Shipping, & Supplies: Handle mail, printing, shipping, and office supply needs in coordination with administrative staff. Travel & Dining Coordination: Research travel and restaurant options, compile itineraries, and assist with bookings as directed by EAs. Phone & Communication Support: Answer calls, relay messages, and assist in managing executive correspondence. Personal Task Assistance: Support executives and EAs with occasional personal or ad hoc tasks as needed. Project Support: Help with special projects and administrative initiatives to streamline workflows and enhance efficiency across the team. Qualifications 1-3 years of professional administrative experience, preferably in a corporate or financial services environment. Strong organizational skills with exceptional attention to detail and accuracy, able to work quickly and accurately. Excellent communication and interpersonal skills. Proactive, dependable, and eager to take initiative. Ability to handle sensitive information with discretion. Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort learning new systems. Team-oriented with a “no task too small” mindset. Candidate must thrive and be able to keep up with an everchanging, fast paced environment. High-level of integrity and intelligence. Must be able to think critically, effectively, anticipate issues. Bachelor's degree is required. The ideal candidate is a highly motivated junior administrator who thrives in a fast-paced, collaborative environment. You're eager to learn from seasoned Executive Assistants and build a foundation for a long-term career in administrative and executive support. You take pride in delivering high-quality work, staying organized under pressure, and helping others succeed. Compensation The salary range for this role, inclusive of base and bonus, is $90,000 - $100,000, depending on skills and experience.

Job DescriptionDescriptionBy applying to this position, your application will be submitted to Princess Cruises' internal Talent Acquisition team and will be reviewed by a professional recruiter who will contact you soon if your qualifications meet our requirements for this position. As the world's leading cruise line, our guests have high expectations of us, and we have high expectations of our team members. We appreciate your patience as we carefully review each candidate. Set a course for adventure with Princess Cruises! The employer of choice in the cruise industry, our fleet of Love Boats offer exceptional facilities and extensive professional development and recreational programs for our valued teammates who hail from more than 60 countries around the globe. An iconic brand beloved by millions, we love people who love what they do and work together to help our guests create a lifetime of wonderful memories while providing friendly, attentive and authentic service like only Princess can. As a member of the Princess Family, you'll enjoy a truly adventurous career with excellent incentives, unlimited opportunities for growth, and ports of call that will leave you breathless. Key Responsibilities The Activity Staff is responsible for creating lasting memories by consistently delivering a guest-centric product experience that aligns with brand standards and health and sanitization protocols. They create positive connections, emcee key activity and entertainment programming, and support a guest and teammate-centric culture that increases Net Promoter, profitability, Service Excellence, and drives a safe and healthy environment in accordance with HESS protocols. As a natural performer, they create, host, train, promote, emcee, and assist all activities and events, creating an engaging and entertaining experience for guests. They embrace MedallionClass products, services, and applications to identify guests and deliver exceptional, personalized service. They are accountable for consistent product delivery and apply the Service Excellence philosophy. They collaborate with onboard teammates to provide reliable information and updates to deliver an outstanding guest experience. They provide a positive first impression to guests through a warm, welcoming greeting, maintain the company's standard, and comply with fleet safety regulations in accordance with HESS protocols. They own their experience area and support the development, implementation, and execution of initiatives in alignment with the Entertainment leadership team. They anticipate and take ownership of guest needs and requests, demonstrate responsibility, authority, and accountability in all performance areas, and actively learn and answer questions on product, policy, demographic, itinerary, and port information. They arrive at events at least 15 minutes early to ensure efficient setup and engage with guests, and prioritize performance standards set out by the Cruise Staff Tier Program. They responsibly use consumable items and maintain assigned equipment clean and in good condition. Skills, Knowledge & Expertise Candidates for the role of Activity Staff must demonstrate an understanding of the fundamental principles of guest experience and hospitality operations. They must also exhibit a commitment to providing exemplary guest service and a willingness to support others in the delivery of the same. Those who are successful in their candidacy must demonstrate a comprehensive knowledge and enthusiasm for the implementation of an engaging and high-quality activity program, with a commitment to providing experiences for individuals of all ages and abilities. Furthermore, they must exhibit a clear understanding of the importance of offering a diverse range of activities that cater to the varying interests and abilities of participants. The candidate must possess a stage style that is confident yet charming, charismatic and energetic. The delivery must be controlled, natural and easy to watch, yet engaging, humorous and endearing. A comprehensive curriculum vitae is essential. It is important to provide a concise and easily readable overview of one's professional experience. However, if we may offer a suggestion, it is often preferable to present a minimalist approach. Additionally, a brief video presentation showcasing the candidate's personality, communication abilities, and public speaking skills is required. While it is not necessary to have a professional video, it is essential that it accurately represents the candidate's genuine appearance. Please refer to the attached Video Submission Instructions. Job BenefitsEmbark on a career adventure like no other! As part of the Princess Cruises team, you'll enjoy: A competitive salary package. Your comfortable double cabin - your space to relax and recharge. Company-paid travel to and from the ship, so you can focus on the journey ahead. Access to exclusive areas and benefits onboard (depending on the rank and occupational group). A vibrant recreation and welfare program designed to support your well-being and work-life balance. Access to exceptional learning and development opportunities to grow your skills and advance your career. The chance to travel the world, exploring exciting destinations while doing what you love. A welcoming, inclusive, and dynamic work environment where your contributions are valued. Join us and become part of a global team that's passionate about delivering unforgettable experiences-both for our guests and for one another.

Job DescriptionDescriptionBy applying to this position, your application will be submitted to Princess Cruises' internal Talent Acquisition team and will be reviewed by a professional recruiter who will contact you soon if your qualifications meet our requirements for this position. As the world's leading cruise line, our guests have high expectations of us, and we have high expectations of our team members. We appreciate your patience as we carefully review each candidate. Set a course for adventure with Princess Cruises! The employer of choice in the cruise industry, our fleet of Love Boats offer exceptional facilities and extensive professional development and recreational programs for our valued teammates who hail from more than 60 countries around the globe. An iconic brand beloved by millions, we love people who love what they do and work together to help our guests create a lifetime of wonderful memories while providing friendly, attentive and authentic service like only Princess can. As a member of the Princess Family, you'll enjoy a truly adventurous career with excellent incentives, unlimited opportunities for growth, and ports of call that will leave you breathless. Key Responsibilities The Activity Staff is responsible for creating lasting memories by consistently delivering a guest-centric product experience that aligns with brand standards and health and sanitization protocols. They create positive connections, emcee key activity and entertainment programming, and support a guest and teammate-centric culture that increases Net Promoter, profitability, Service Excellence, and drives a safe and healthy environment in accordance with HESS protocols. As a natural performer, they create, host, train, promote, emcee, and assist all activities and events, creating an engaging and entertaining experience for guests. They embrace MedallionClass products, services, and applications to identify guests and deliver exceptional, personalized service. They are accountable for consistent product delivery and apply the Service Excellence philosophy. They collaborate with onboard teammates to provide reliable information and updates to deliver an outstanding guest experience. They provide a positive first impression to guests through a warm, welcoming greeting, maintain the company's standard, and comply with fleet safety regulations in accordance with HESS protocols. They own their experience area and support the development, implementation, and execution of initiatives in alignment with the Entertainment leadership team. They anticipate and take ownership of guest needs and requests, demonstrate responsibility, authority, and accountability in all performance areas, and actively learn and answer questions on product, policy, demographic, itinerary, and port information. They arrive at events at least 15 minutes early to ensure efficient setup and engage with guests, and prioritize performance standards set out by the Cruise Staff Tier Program. They responsibly use consumable items and maintain assigned equipment clean and in good condition. Skills, Knowledge & Expertise Candidates for the role of Activity Staff must demonstrate an understanding of the fundamental principles of guest experience and hospitality operations. They must also exhibit a commitment to providing exemplary guest service and a willingness to support others in the delivery of the same. Those who are successful in their candidacy must demonstrate a comprehensive knowledge and enthusiasm for the implementation of an engaging and high-quality activity program, with a commitment to providing experiences for individuals of all ages and abilities. Furthermore, they must exhibit a clear understanding of the importance of offering a diverse range of activities that cater to the varying interests and abilities of participants. The candidate must possess a stage style that is confident yet charming, charismatic and energetic. The delivery must be controlled, natural and easy to watch, yet engaging, humorous and endearing. A comprehensive curriculum vitae is essential. It is important to provide a concise and easily readable overview of one's professional experience. However, if we may offer a suggestion, it is often preferable to present a minimalist approach. Additionally, a brief video presentation showcasing the candidate's personality, communication abilities, and public speaking skills is required. While it is not necessary to have a professional video, it is essential that it accurately represents the candidate's genuine appearance. Please refer to the attached Video Submission Instructions. This Job Opportunities is available for Japanese speaking candidates only. Job BenefitsEmbark on a career adventure like no other! As part of the Princess Cruises team, you'll enjoy: A competitive salary package. Your comfortable double cabin - your space to relax and recharge. Company-paid travel to and from the ship, so you can focus on the journey ahead. Access to exclusive areas and benefits onboard (depending on the rank and occupational group). A vibrant recreation and welfare program designed to support your well-being and work-life balance. Access to exceptional learning and development opportunities to grow your skills and advance your career. The chance to travel the world, exploring exciting destinations while doing what you love. A welcoming, inclusive, and dynamic work environment where your contributions are valued. Join us and become part of a global team that's passionate about delivering unforgettable experiences-both for our guests and for one another.

Department Activity Team Employment Type Fixed Term Contract Location Global Workplace type Onsite Key Responsibilities Skills, Knowledge & Expertise Job Benefits About Princess Cruises At Princess Cruises, we believe in creating a welcoming, inclusive, and supportive work environment for our diverse, multicultural teams, both at sea and on shore. We offer unique career opportunities that combine professional growth, adventure, and the chance to make a lasting impact on people's lives through travel. Whether you're looking to advance your hospitality career, explore the world, or work in a dynamic, high-performing environment, Princess Cruises offers: Opportunities to travel and experience new cultures. Comprehensive training and development programs. A strong focus on teamwork and personal growth. Competitive compensation and benefits. A chance to be part of a world-class brand known for excellence. Get to know us by exploring our career site. You'll learn about our history, hear first-hand what our employees love about working for Princess Cruises, and discover the passion we have for giving our guests lifetime memories. Princess Cruises is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to the applicant's age, color, race, religion, national origin, sex (including pregnancy and pregnancy related conditions), sexual orientation, gender identity or expression, disability, genetic information, or military or protected veteran status or any other characteristic protected under applicable laws. Scam Alert Protect Yourself from Recruitment Scams. Your safety and trust are important to us. Thank you for helping us maintain a secure and transparent hiring process. Documents

Department Activity Team Employment Type Fixed Term Contract Location Global Workplace type Onsite Key Responsibilities Skills, Knowledge & Expertise Job Benefits About Princess Cruises At Princess Cruises, we believe in creating a welcoming, inclusive, and supportive work environment for our diverse, multicultural teams, both at sea and on shore. We offer unique career opportunities that combine professional growth, adventure, and the chance to make a lasting impact on people's lives through travel. Whether you're looking to advance your hospitality career, explore the world, or work in a dynamic, high-performing environment, Princess Cruises offers: Opportunities to travel and experience new cultures. Comprehensive training and development programs. A strong focus on teamwork and personal growth. Competitive compensation and benefits. A chance to be part of a world-class brand known for excellence. Get to know us by exploring our career site. You'll learn about our history, hear first-hand what our employees love about working for Princess Cruises, and discover the passion we have for giving our guests lifetime memories. Princess Cruises is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to the applicant's age, color, race, religion, national origin, sex (including pregnancy and pregnancy related conditions), sexual orientation, gender identity or expression, disability, genetic information, or military or protected veteran status or any other characteristic protected under applicable laws. Scam Alert Protect Yourself from Recruitment Scams. Your safety and trust are important to us. Thank you for helping us maintain a secure and transparent hiring process. Documents

Parish: St. Mary Catholic Church Reports to: Pastor Employment Type: Part Time - afternoons; 1:45 pm to 5 and some full-days due to meetings, retreats, other parish events. FLSA Status: Non-Exempt Salary: $18/hr. Position Summary: The Parish Office Administrative Assistant coordinates all aspects of the Parish Office in a professional and confidential manner. This includes maintaining calendars, answering phones, communicating effectively with ministries, volunteers and visitors and assisting in the smooth and efficient operation of the parish office. The administrative assistant provides administrative support to the Pastor, Associate Pastor and Business Manager. Primary Duties and Responsibilities: * Organize and schedule appointments for the pastor and his associate * Maintain the liturgical and central calendars for the parish, in collaboration with the pastor * Assist in resolving marriage issues for processing of weddings, license issues, annulments, as directed by the pastor * Prepare, maintain and/or direct pastor's: meeting agendas, phoned communication requests, meetings and appointments as well as written communication and filing systems * Verify all scheduled meetings and/or appointments for the pastor with him at least one week prior to the scheduled meeting/appointment with printed calendar and verbal reminders (prepared by 10 am Thursday - weekly - for review) * Meets daily with the pastor to review schedule and priorities * Communicate with emails, correspondence memos, letters, faxes and forms to and for the pastor * Assist the director of parish services and the pastor with preparation and set up for Advent and Lenten Penance Services - twice yearly * Send reminders, when necessary, to sacristans, altar servers, musicians, ushers by phone messages, emails, or written memos * Point of contact for the Pastor with 50+ church ministries for needs and/or requests, follows up with those ministries for the pastor for all communication, information, meeting dates, reminders of meetings, and clarifications as needed * Organize and/or attend designated meetings and be available to take notes or minutes, when requested * Deliver calendar (general/master) to bulletin editor weekly and insure bulletins are delivered to the church before the end of the day on Friday * Track church Relics and oversee/schedule on calendar * Directs all sick calls and hospital calls to the clergy * Update the parish calendar of monthly meetings with key leadership * Other duties as assigned or requested by the pastor or the director of Administration Requirements * Minimum three years' experience in an office setting * Bilingual English / Spanish Required * Excellent organizational and inter-personal communication skills to effectively interact with parishioners, visitors, volunteers and vendors. * Must have initiative to work efficiently without constant supervision and direction. * Must demonstrate excellent written/verbal interpersonal communications and problem-solving skills. * Friendly with excellent people skills. * Advanced computer skills, including Microsoft Office Suite. * Ability to meet deadlines; effective time management. * Excellent team member. * Active member of a Catholic faith community. * Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church. Physical Demands: While performing the duties of this job, the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a telephone. The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the parish facility to attend meetings and other work-related events. The employee may be required to conduct trips to, from, and within various city and county-wide locations to attend meetings or events. The employee must occasionally lift and/or move up to 15 pounds. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. St. Mary Catholic Parish, as part of the Catholic Diocese of San Diego, is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.

In office-5 days a week The Editorial Assistant provides administrative and editorial support for the communication team and coordination with other departments, as needed, with a focus on AFA publications and brochures. Responsibilities and Duties: Maintaining and coordinating mailing and subscription lists, digital files, art assets and documents. Securing estimates from outside vendors, processing purchase orders and invoices, working with the Finance Department. Securing ads, images and logos and filing them appropriately. Sourcing images; collaborating with graphic designer. Proofreading and copy editing for clarity, form and style. Coordinating the ordering and/or distribution of brochures for departments. Conducting research to support editorial, including fact-checking, if needed. Qualifications: Required: Bachelors degree in Journalism, English, Communications or equivalent combination of experience and MS Office proficiency (Word, Excel, Outlook); experience with graphic arts, g., Canva, Adobe Creative Suite (i.e., photoshop, Indesign, illustrator) a plus. Strong organizational skills, ability to manage multiple projects simultaneously, and meet Excellent written and verbal communication Strong attention to detail and Proficiency in grammar and style Ability to build relationships internally and externally and manage Administrative experience in a publishing environment a plus

Job Details Fleet Science Center - San Diego, CA $30.29 - $32.21 HourlyDescription General Statement: The Fleet Science Center is seeking an experienced and knowledgeable Payroll Administrator / Accounting Assistant to join our team. The Payroll Administrator / Accounting Assistant supports the Fleet Science Center mission and visitor experience philosophy by overseeing payroll and assisting with the full-cycle accounting process. This is a mid-level position in a fast-paced, dynamic non-profit organization which relies on retail, grant, and donation-based funding, as well as group and event sales. The Accounting Department is a small team that is generally cross trained in all functions of the company's accounting processes. Compensation for this position includes our generous benefit package - 100% employer paid medical, dental, vision and life insurance, paid time off, and 401k retirement plan. Working for the Fleet also comes with great perks including free access to other Balboa Park museums and the San Diego Zoo, free Fleet Science Center passes to share with friends and family, discounts at the Fleet's Science Store and Craveology Cafe, and other discounts at vendors around Balboa Park! Come join our team! Reports to: Chief Financial Officer Primary Duties and Responsibilities: Process employee expense reimbursements. Provide support with accounts payable and accounts receivable procedures. Process all uploads from Galaxy - (POS) platform to fund Accounting System. Reconcile monthly inventory and prepare the necessary journal entries. Assist with month-end closing procedures. Prepare and file monthly and quarterly sales tax payments and filings. Participate in monthly financial meetings with departments Assist with annual audit and tax schedules Process payroll for an average of 125 employees, including ensuring proper labor allocations across multiple departments, projects, and grants. Identify errors, omissions, and/or discrepancies on timecards; contact employee or supervisor as needed Generate reports and reconcile various payroll, accrual, tax, and benefit-related accounts each pay period, as well as on a monthly, quarterly, and annual basis Assist staff with questions regarding timecards and paychecks, as appropriate Assist supervisors with wage and hour reporting Process manual checks as required Oversee the monthly credit card reconciliation process for a large number of company cards, including confirming all receipts are received. Assist Accounting Department with other duties or projects as assigned Work closely with Human Resources Department to ensure compliance with all payroll and wage and hour laws and regulations. Tools and equipment used to perform this position: Computer, Microsoft Office Suite, Accounting Software e.g. Abila MIP, telephone, printer, office supplies. Supervision, direction, or guidance provided for this position: Performs routine duties without direct supervision. Supervision needed to assign priorities. Physical Requirements of this Position: Sedentary Work: Position involves sitting most of the time. Standing and walking are required occasionally. Position requires ability to exert minimal force of up to 10 pounds occasionally and minimal force to carry, lift, push, and otherwise move objects frequently. Qualifications Experience, Education, and Skills Required: A minimum of 3-5 years' experience processing complex payrolls, including experience working closely with payroll vendors. (Paycom experience strongly preferred.) Knowledge of accounting principles including Generally Accepted Accounting Principles (GAAP). Knowledge of federal and California payroll and wage and hour regulations including FLSA, overtime and meal break requirements, final pay requirements, etc. Discretion to maintain high-level of security and confidentiality of personnel, vendor, and Fleet data. High level of accuracy and attention to detail, including having the ability to connect finer details with the bigger picture. Ability to work autonomously with minimal oversight. Organizational skills and adaptability, able to remain organized and focused on deadlines in a dynamic work environment. Proactive in identifying errors or problems, and able to bring forward suggestions for corrections/solutions Good verbal and written communication skills. Experience working with employees in a variety of levels with varying degrees of financial understanding. High computer proficiency, particularly in being able to generate/modify reports in payroll software, accounting software, and Excel / Office. Previous nonprofit experience strongly preferred