Calendar Management jobs near me - 228 jobs

What We Do We're on a mission to empower animal healthcare professionals with opportunities to earn more and achieve greater flexibility in their careers and personal lives. Powered by groundbreaking technology, Roo has built the industry-leading veterinary staffing platform, connecting Veterinarians, Technicians, and Assistants with animal hospitals for relief work and hiring opportunities. Roo empowers the largest network of over 20,000 veterinary professionals to help more than 9,000 animal hospitals provide quality care to more pets. Together, we've provided more than 3 million hours of healthcare, helping Veterinarians earn more than $200 million.About the Role We are seeking an ambitious Events Coordinator to join our dynamic marketing team. In this role, you will be responsible for the meticulous planning and execution of various events, including trade shows, conferences, and Mandatory Continuing Education (CE) programs. Your expertise in event coordination will be pivotal in enhancing Roo's presence and impact within the veterinary and tech industries. Your Responsibilities Coordinate logistics for diverse events, ensuring seamless execution and adherence to brand standards. Manage on-site logistics, including equipment, catering, and venue bookings. Develop event materials such as presentations, signage, and promotional items while upholding brand integrity. Maintain and update the event calendar, and assist in ordering marketing materials. Provide operational support and travel for large-scale event assistance. Keep an organized inventory of event supplies and create detailed expense logs for each event. Assist in the planning and execution of Professional Education CE credit programs. Leverage digital event tools for virtual event hosting, catering to a tech-savvy audience. Qualifications 2-3 years of experience in event coordination, specifically trade shows and CE event organizing. Proficiency in Microsoft Office Suite, particularly Excel, for effective expense tracking. Exceptional project management skills with the ability to handle multiple tasks and timelines. Excellent communication skills, capable of effective interaction with diverse groups. Creative and innovative thinking, with design experience for event materials. Willingness to travel, with approximately 20% of working hours dedicated to off-site events. Highly organized and detail-oriented, with strong skills in inventory and calendar management. Experience in the animal healthcare or tech industry and with CE programs is highly desirable. Adaptability to work in a fast-paced environment with multiple stakeholders. Demonstrated capability in planning, prioritizing, and executing multiple concurrent activities and projects. Team player with a balance of cooperative teamwork and individual initiative. Exact compensation may vary based on skills, experience, and location. California pay range$68,000-$88,000 USDNew York pay range$68,000-$88,000 USDWashington pay range$60,000-$80,000 USDColorado pay range$58,000-$75,000 USDTexas pay range$58,000-$75,000 USDNorth Carolina pay range$55,000-$70,000 USD Core Values Our Core Values are what shape us as an organization and we're looking for people who exhibit the same values in their professional life; Bias to Urgency, Drive Measurable Impact, Seek Understanding, Solve Customer Problems and Have Fun! What to expect from working at Roo! For permanent, full time employees, we offer: Accelerated growth & learning potential. Stipends for home office setup, continuing education, and monthly wellness. Comprehensive health benefits to fit your needs with base medical plan covered at 100% with optional premium buy up plans. 401K Unlimited Paid Time Off. Paid Maternity/Paternity and reproductive care leave. Gifts on your birthday & anniversary. Opportunity for domestic travel, including for regional team building events. Overall, you would be part of a mission-driven company that will significantly empower the lives of all veterinary professionals and the health of the overall animal industry that seeks massive innovation. We have diverse, passionate & driven team members from a variety of backgrounds, and Roo is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are committed to creating an inclusive environment for all employees and candidates. We understand that your individual experience may not check every box but we still encourage you to apply even if you are not confident in every expectation listed. Ready to join the Roo-volution?!

Amazon AIGC PXT has an exciting opportunity for an Executive Assistant looking to jump into the fast-paced world of ads. This role will support two directors within a Vice Presidents org, providing unique exposure to some of Amazons most innovative and interesting partnership engagements. A proven track record of effective time management, taking initiative, working independently, delivering exceptional results, and exceeding expectations is important. Candidates should thrive under pressure, have an interest in strategic business, andmost importantlypossess a good sense of humor (our team prides itself on its fun culture!). This role requires attention to detail, the ability to meet tight deadlines, efficient organizational skills, and the ability to switch gears at a moment's notice. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is key. The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture. Key job responsibilities Responsibilities Include But Are Not Limited To Effectively and proactively providing support for two EU-based directors Complex calendar management Expense reimbursement Coordinate global schedules, travel arrangements, and seamless meeting logistics such as video conferencing and conference calls for internal and external meetings. Assist with event coordination (including team meetings, offsites, and morale events) Catering and supply orders Basic Qualifications 5+ years of experience assisting at the executive level or equivalent 5+ years of experience with Microsoft Outlook, Word, Excel, PowerPoint, SharePoint Preferred Qualifications Bachelors degree or 6+ years work experience in an administrative assistant role Positive, proactive and very detail oriented and driven to succeed Ability to handle confidential information with discretion and deal with professionals inside and outside the company Experience with reconciling expenses, booking travel, and exercising sound judgement Exceptional written, verbal, and interpersonal communication skills Ability to work in a highly ambiguous environment Management of complex calendar and scheduling to support teams in multiple locations in multiple time zones Ability to look around corners and anticipate needs or areas for improvement Act as a trusted business partner to Directors and management Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events) Work closely with the leadership team and other Executive Assistants to provide support to the organization

Global Activate empowers scientists and engineers to reinvent our world by bringing their research to market. We partner with leading funders and research institutions to offer the Activate Fellowship, providing the funding, community, mentorship, network, and time that scientists need to become entrepreneurs. The results are game changing: Activate Fellows have launched 197 new companies since 2015. These companies have raised $4B in follow-on funding, created more than 2,800 U.S.-based jobs, and defined several new market categories. Activate supports fellows in Berkeley, CA; Cambridge, MA; New York, NY; Houston, TX; and across the U.S. through Activate Anywhere. Position Summary Our Anywhere team is looking for a Fellowship Associate. The Fellowship Associate at Activate Anywhere plays a vital role in the success of our national, virtual Anywhere community, providing administrative and operational support to the Activate Anywhere Community and its fellows. Reporting to the Fellowship Manager, this role will help coordinate and execute the Fellowship experience including virtual and in-person fellowship programming, community events, and new fellow selection and onboarding. The Fellowship Associate will also assist with data management, communications with stakeholders (e.g. applicants, fellows, and visitors), tracking Fellowship requirements, quarterly event planning, local office management, and general support to other Activate Fellowship communities and initiatives. Each Activate community is run by a three-person team: The Managing Director is an experienced entrepreneur who leads the community and mentors the fellows. The Fellowship Manager reports to the Managing Director and is responsible for the community's program and operations. The Fellowship Associate (this role) reports to the Fellowship Manager and is responsible for the community's daily operations. All three roles benefit from Activate's national peer group of individuals performing similar work in other communities. For the Fellowship Associate, this means working closely with the leaders of fellowship operations and program optimization, as well as the other Fellowship Associates across our 5 communities. Primary Responsibilities Coordinate and support events: Coordinate and execute the Activate Anywhere Community's virtual and in-person activities, including bi-weekly virtual programming, quarterly in-person trips, meetings between visitors and fellows, and social events. Data and calendar management: Keep accurate fellowship records and support the national Fellowship Team in managing fellow data. Manage Boston's community calendar and the Managing Director's individual calendar. Project Coordination: Support cross-functional projects. For example, scheduling and coordinating Fellow selection and onboarding. Process improvement: Identify and act on opportunities for process improvement by analyzing your own work and learning from colleagues Reporting and communications: Support reporting to funders/partners and communications with external stakeholders. The Ideal Candidate… Is An Organizational Pro: You prioritize effectively to meet multiple deadlines and possess excellent attention to detail. Is Quick & Responsive: You are quick to resolve problems as they arise and maintain excellent responsiveness in digital/remote workspaces. Is Project & Data Savvy: You are comfortable with administrative duties, spreadsheets, and data management systems. Is A Community Connector: You find creative ways to build community and can execute events from the initial idea to the last thank-you note. Is A Strong Communicator: You have strong interpersonal skills and an eye for the customer experience. Is A System Builder: You take the initiative to push projects forward and optimize workflows. Is A Science Enthusiast: You love science, are eager to learn, and want to grow with us for the long haul. This is a full-time position with a competitive salary range of $70,000-$75,000 with a generous benefits package that includes professional development, $2,000 in annual wellness funds, flexible paid time off, healthcare premiums covered at 90%, and the opportunity to join a retirement plan with a 3% match beginning after 3 months at Activate. This role includes up to 10% travel and also requires prolonged periods of working on a computer. Encouraging Applications from All Backgrounds We celebrate diversity and are committed to creating a welcoming workplace for all employees. All applicants will be considered for employment without attention to age, race, color, religion, gender, sexual orientation, gender identity, national origin, veteran, or disability status. We will not tolerate discrimination or harassment based on any of these characteristics. Activate Global, Inc. is an Equal Opportunity Employer.

The Schedule Service Coordinator plays a vital role in managing complex calendaring and scheduling needs for executive searches. This position requires exceptional organizational skills, attention to detail, and the ability to coordinate multiple stakeholders across different time zones. Key Responsibilities Coordinate and schedule multi-party interviews, presentations, and meetings between candidates, hiring managers, and search committees Manage calendar conflicts and time zone considerations for global participants Monitor and maintain scheduling software systems and applicant tracking systems Provide timely communication and updates to all stakeholders Create and distribute meeting invitations with appropriate documentation and links Track interview status and maintain scheduling metrics Support search consultants with administrative tasks related to the interview process Troubleshoot scheduling conflicts and propose creative solutions Requirements Bachelor's degree or equivalent experience 3+ years of experience in scheduling, administrative support, or related field Proven experience with calendar management software and video conferencing platforms Excellent written and verbal communication skills Strong problem-solving abilities and attention to detail Experience working in a remote environment Proficiency in Microsoft Office Suite and Google Workspace Desired Qualifications Experience in executive search or recruiting industry Knowledge of applicant tracking systems Experience with project management tools Multilingual capabilities Benefits Work Environment 100% remote position with flexible hours Must be based in the United States Compensation & Benefits Base salary range: $55,000 - $70,000, depending on experience Performance-based bonuses Comprehensive benefits package including: Medical, dental, and vision insurance with 80% employer contribution 401(k) with 4% company match Mental health and wellness benefits Life insurance and disability coverage Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at ****************************** Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available. Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws. State-Specific Information: Rhode Island: We do not request or require salary history from applicants. Connecticut: We provide wage range information upon request or before discussing compensation. New Jersey: We do not inquire about salary history unless voluntarily disclosed. Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

Here at Hometap, we're collaborative, passionate, and always ready to roll up our sleeves to create solutions that help people get more out of homeownership - and out of life. Our first product, a home equity investment, gives homeowners the opportunity to quickly access the equity they've built in their home to pay for what's most important to them, from handling debt to finally making much-needed renovations, without taking on debt. We work hard, and have some fun along the way, too. You don't have to take our word for it: The Boston Globe and Forbes have recognized us as a great place to work, and we've been honored for our commitment to innovation in the fintech space by Inc., HousingWire, and more! In case you need any more convincing, we also provide competitive compensation, healthcare coverage, unlimited PTO, a generous share package, and a strong culture with plenty of opportunities for team-building and camaraderie. Interested in joining us on our mission to make homeownership less stressful and more accessible? We'd love to talk. Hometap is seeking a proactive, people-centric Employee Experience and Internal Communications Associate to join our growing People Operations team. This role is integral to delivering a best-in-class employee experience at Hometap. You'll support Hometappers in a variety of ways-including coordinating company-wide events and communications, managing swag and employee gifts, and providing on-site support for our Boston office. You'll also play a key role in internal communications by owning our weekly internal company newsletter. The ideal candidate is organized, proactive, dependable, and relentlessly focused on fostering positive employee experiences. You're comfortable rolling up your sleeves to find quick, actionable solutions, and you're creative in identifying ways to make work better for Hometappers. You enjoy balancing a wide variety of tasks, especially planning events that help colleagues connect both in person and virtually. You're also a strong writer who knows how to communicate information clearly and approachably. This role requires regular on-site presence in our Boston office and will report to the Chief People Officer. What you'll do: Employee Experience Lead planning and execution of company-wide and team events - like our annual party, happy hours, community service events, leadership meetings, and various team bonding outings Be on site at events to set up, tear down, and coordinate sessions Coordinate travel arrangements, hotel blocks, venue contracts, rentals, and other event logistics Research, plan, and send employee gifts for holidays, milestones, other events Manage and submit expense reports for all company events and related activities Maintain documentation and field employee inquiries and help direct them to the appropriate information relating to Hometap events and operations Organize and administer virtual events to support community building and connection Serve as the office manager for our Boston office, going into the office regularly, ordering and stocking snacks and supplies Manage our online swag store and maintain our Boston-based storage facility Internal Communications Spearhead and coordinate our weekly Hometap engagement email to all employees Prep and run our virtual weekly all-company meeting, where we introduce new hires and share company-wide updates Act as a stakeholder in our employer branding activities, including regular cross-functional meetings Serve as the logistics lead for our quarterly business reviews, coordinating with stakeholders to prepare and distribute meeting content Improve our internal communications by preparing talking points, FAQs, and cascading communications as needed Partner with leaders to ensure communications are timely, transparent, consistent, and relevant across a distributed workforce What you bring: 3+ years experience in an office manager, executive assistant, and/or communications role Based in the Boston area and available for on-site support, sometimes outside of the 9-5 hours Excellent communication skills, comfortable working collaboratively with stakeholders including company leadership, staff, and outside vendors Experience planning events and managing vendors to a budget Strong writing skills, with the ability to communicate complex information in a succinct, approachable manner Highly organized - you are able to keep track of multiple projects and moving pieces in a thoughtful and timely manner Experience with complex scheduling and administrative support A commitment to creating a collaborative, productive, and fun employee experience Comfort with Google Suite for scheduling and calendar management, including Google Slides for content management and creation A high level of customer service - you care deeply about responding accurately, quickly, and with empathy to employee and candidate questions Proactive about making life easier for team, with a “let's find the solution” attitude Highly responsive, with a commitment to fast turnaround times and prompt support Ready to roll up your sleeves - when you see an area for improvement, you tackle it Able to lift 20+ pounds Bonus Points: A current notary, or interested in becoming one BA in Marketing, Communications, English, or other communications-oriented discipline Our team is what makes us great. The annual compensation for this role is $70,000- $80,000. You'll also receive meaningful equity, so you can share in our growth and success. We offer generous medical, dental, and vision coverage, a work-from-home stipend, parental leave, and plenty of paid time off to recharge. Hometap is on a mission to make homeownership less stressful and more accessible. Our home equity investment product provides homeowners with a fast, simple, and straightforward way to access the equity in their home without taking out a loan or having to sell. By investing alongside homeowners, Hometap offers debt-free cash in exchange for a share of their home's future value - all without any monthly payments over the life of the investment. Through a combination of financial innovation and best-in-class customer service, Hometap enables people to get more from homeownership so they can get more from life. Hometap believes that our differences are what bring us together, and one of our biggest priorities is creating a diverse workplace that welcomes and values each team member's unique perspective, background, and ideas. All roles here are filled based solely on candidates' qualifications and our business needs. Hometap is an equal opportunity employer. We provide employment opportunities regardless of race, age, color, religion, sex, sexual orientation, gender, gender identity, gender expression, genetic information, national origin, pregnancy, marital, veteran, or disability status. If there is an accommodation that would support your ability to apply and interview with Hometap, please let us know by emailing ****************.

We are searching for a proven, senior-level Team Operations Manager, with a demonstrated track record of managing the daily operations of a corporate Communications function and progressive achievement to work in a fast-paced shared services environment. This is a significant people-focused, results-driven leadership position which will serve an important role with the FUJIFILM, Holdings America Corporation -Corporate Communications Leadership Team. The Operations Manager will play a key role through providing operational and execution support to the Head of Corporate Communications in the Americas and this position assumes the role of liaison between team members, the broader Corporate Communications organization and key stakeholders across Fujifilm including in the Americas and other regions. This well-established Operations Manager reports to the Head of Corporate Communications & Brand at FUJIFILM Holdings America Corporation. **Company Overview** At FUJIFILM Holdings America Corporation, we're redefining innovation across the industries we touch-from healthcare and photography to semiconductors and data storage. With roots in photosensitive materials and a legacy of groundbreaking technology, we now lead 23 diverse affiliate businesses across the Americas. We're looking for mission-driven talents eager to join us to help create, market, and support a vast portfolio of products. At Fujifilm you'll have the opportunity to explore and grow your skills in new, exciting ways. Whether you're shaping tomorrow's tech or redefining today's processes, we'll provide a flexible work environment and dynamic culture where innovation thrives. Our Americas HQ is nestled in Valhalla, New York, a charming town known for its excellent schools, beautiful parks, and easy access to the vibrancy of New York City. Fujifilm is globally headquartered in Tokyo with over 70,000 employees across four key business segments of healthcare, electronics, business innovation, and imaging. We are guided and united by our Group Purpose of "giving our world more smiles." Visit: *************************************************** **Job Description** **Position Responsibilities** The Operations Team Manager will play a key leadership role - including strategizing, developing, and executing a range of operational Communications programs in the Americas for the FUJIFILM Holdings America Corporation -Corporate Communications organization. Responsibilities and accountabilities include supporting operational excellence to the Corporate Communications organization and the Head of Corporate Communications including with: **Budget, Finance, Procurement & Legal Management** : + Partner with Finance and Head of Corporate Communications to develop annual Corporate Communications budget, including specific line items. + Ensure seamless execution in administering annual budget! + Coordinate vendor/account set up with external Communications partners to create Fujifilm vendor accounts. + Process Sourcing requests. + Liaise with Legal on preparing Consulting Agreements, SOWs, Confidentiality Agreements and MSAs + Process Purchase Orders. + FUJIFILM Holdings America Corporation - Corporate Communications team lead for troubleshooting issues in this area for Leadership Team and vendors + Manage function-wide professional memberships + Assist in effectively managing budgeted resources **Planning:** + Support the planning and execution of in-person and remote monthly team meetings, team Summits, in-person leadership team meetings and regional team meetings + Responsible for compiling monthly Corporate Communications report, with input from other Leadership Team members. + Ensures full team readiness 365 days a year - including coordinating team members' PTO and ensuring backups are available, if necessary, for business needs. **Project Management & Special Projects:** + Contributes to strategies and concepts for improving processes, efficiency, and best practices + Liaise with vendors on a number of special projects including scheduling stakeholder interviews, video/photoshoot scheduling and accommodations and award submissions and award event coordination **Leadership Support:** + Support Leadership Team members with calendar management, travel arrangements, expense reporting and other duties as assigned + Assist with FUJIFILM Holdings America Corporation - Corporate Communications team, onboarding/offboarding **Supporting Senior Leader Communications & Engagement:** + Working with FUJIFILM Holdings America Corporation Management executive assistants to maintain an engagement schedule to support One FUJIFILM Holdings America Corporation Management opportunities and engagements + Create and maintain the FUJIFILM Holdings America Corporation Management communications documents library + Support FUJIFILM Holdings America Corporation Management communications through gathering input, organizing themes and resources, managing distribution. + Management and distribution of Editorial Calendar reports for Communications activities + Manage FUJIFILM Holdings America Corporation executive leadership emergency contact list **Required Skills/Education:** + 8-10+ yearsof demonstrated Communications experience in a corporate business environment is required, including demonstrated business success in working closely with senior leaders (i.e. Vice President and above.) + 5+ years of external engagement leadership experience specifically in life sciences, healthcare or pharma is required. + Demonstrated professional experience with event planning is mandatory. + An undergraduate degree is required, with an advanced degree preferred. + Possess a deep Corporate business acumen with external and internal stakeholders + Demonstrated leadership experience in successfully working/collaborating with peers/colleagues in a range of cultures and geographies, with Japan and Europe experience a plus. + The demonstrated ability to grasp complex technical concepts for effective communication to internal and external stakeholders. + Experience in a shared services organization is highly desirable. + Excellent project-planning and project-management skills. + Superior organizational skills and high level of attention to detail. + Excellent communication and interpersonal skills, with the ability to collaborate effectively across departments. **Desired Skills:** + Excellent computer skills (MS Word, Excel, PowerPoint) + Information Monitoring + Strong research, planning and analytic ability **Salary and Benefits:** + $90,707.00 - $120,369.00depending on experience + 401k with employer contribution + Medical + Dental + Vision + Wellness Incentive Program + Health Savings/Spending Account + Employee Assistance Program + Surrogacy & adoption assistance + Tuition reimbursement + Financial counseling + Sleep improvement program + Family planning support + Family care support resources *\#LI-REMOTE **EEO Information** Fujifilm is committed to providing equal opportunities in hiring, promotion and advancement, compensation, benefits, and training regardless of nationality, age, gender, sexual orientation or gender identity, race, ethnicity, religion, political creed, ideology, national, or social origin, disability, veteran status, etc. **ADA Information** If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our HR Department (***********************). **Job Locations** _US-Remote_ **Posted Date** _4 days ago_ _(1/13/2026 1:46 PM)_ **_Requisition ID_** _2026-36620_ **_Category_** _Corporate Communications_ **_Company (Portal Searching)_** _FUJIFILM Holdings America Corporation_

Provide high-level administrative support to members of the Operations Department by performing a wide range of tasks in several areas. Responsibilities Works closely with the Associate Director of Operation on all operations of the office, including working closely with the facilities department. Maintains and updates building and vendor contact lists and distributes to team on a regular basis. Assists with updating Operations vacation and events calendar noting specific internal and external events that effect the department. Examples include fire drills, Summer and Fall associate start and end dates, rotation moves building holidays and NYC travel alerts. Schedules recurring department meetings and external vendor meetings, reserve conference rooms, send invites and order refreshments as needed. Process monthly invoices for external vendors, consultants and internal departments. Assists with communications between Milbank and building management office. Uses SV3 system to submit and update COI's; makes delivery and freight reservations for vendors. Communicates with vendors regarding COI requirements and submissions. Assists with building systems controls for temperature (BMS system) Submits requests to building engineers when assistance is needed. (Yardi) Maintain familiarity with facilities management software to assist as needed in coordinating space planning, seat assignments and move scenarios Submits information to the building regarding electrical, plumbing and construction work. (Wrike system) Requests overtime HVAC when needed for holidays/weekends. (Genea system) Maintains familiarity with floor plan software to assist as needed with additions and changes to employees on plans, request CAD changes, generate space and occupancy reports. Assist in gathering and entering ESG data into our software system. Responds to a variety of inquiries from Milbank staff and contingent employees to provide information and direction and facilitate communication between internal departments and/or external groups. Assists with ordering of basic supply items, specialty items and work from home technology according to Milbank's policies and procedures. Orders and tracks WFH equipment, providing authorized equipment and direct shipping to recipients. Enters order details such as employee, vendor, dates, quantities into internal databases. Provide back up for business card ordering. Tracks and ensures timely delivery of orders; resolves shipping issues. Maintains updated records of purchased products, delivery information and invoices. Assists with monitoring stock levels of certain items and orders as needed. Performs other purchasing related duties as assigned. Provides the EMS assistance under the direction of the Office Services Manager. Solicits feedback from end users for all functions to ensure accuracy, efficiency and possible improved processes for excellent customer service. Adds visitors to Milbank portal. Salary Range: $60,000 to $75,000 Qualifications Bachelor's degree is preferred. 2 years' experience in a law firm with a background in customer service, facilities or general contracting Proficiency with Word, Outlook (Calendar Management) and Excel required. Knowledge of EMS, various facilities software packages and financial systems (Emburse Enterprise) Excellent oral and written communication skills. Ability to work under pressure and manage time effectively. Ability to prioritize and multitask. Initiative and independent decision-making ability. Strong customer service focus (internal and external) Excellent interpersonal skills and a strong team player.

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. Job Location (Full Address): 10 Miracle Mile Dr, Rochester, New York, United States of America, 14623 Opening: Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 910336 Ortho Surgery Scheduling Work Shift: UR - Day (United States of America) Range: UR URC 205 H Compensation Range: $19.47 - $25.77 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations. Responsibilities: GENERAL SUMMARY Performs complex secretarial and administrative duties in a fast-paced environment supporting clinical, educational, and academic programs. Responsible for all clinic preparations, including but not limited to providers' time and calendar management while optimizing provider-patient schedule, coordination of patient care, and information/data support. ESSENTIAL FUNCTIONS Serves as primary contact for provider(s). Manages provider(s) calendar and prioritizes appointments and meetings based on provider preferences. Chooses and recommends among competing demands. Examines the clinical schedule(s) on a continuous basis to identify opportunities for optimizing the time and effort of providers. Finds missing orders and sends them for review and approval. Anticipates needs of insurance companies by gathering all necessary information for referrals and prior authorizations. Applies provider preferences and protocols in selecting multiple possibilities to execute and/or delegate follow-up actions based on the provider's patient notes. Composes, edits, and obtains signatures for non-routine letters of correspondence related to appeals on denied claims, including compiling all necessary information and drafts for provider signature. Manages provider(s) documentation and information. Composes and types of non-routine correspondence providing factual information. Arranges travel, conference registration, and hotel accommodations. Interfaces with organizations, hospitals, and others to facilitate invited lectures and speaking engagements for the provider. Research hospital medical records for the information requested by physicians, insurance companies, and attorneys. Determines the order of daily surgeries and ambulatory procedures based on the patient's medical conditions and severity. Negotiates surgical/procedure schedule by communicating complex details directly to the Operating Room scheduling office and Ambulatory Surgical Center Staff. Authorizes overbooking and rearranging of surgeon's Operating Room schedules based on case complexity and medical urgency. Authorizes rescheduling when cancellations occur by applying protocols for surgical scheduling. Orders all necessary surgical/procedure equipment, devices, and medication based on the application of protocols needed to conduct the surgery/procedure. Follows-up to confirm the order is fulfilled and ready for surgery/procedure. Employs multiple contingency strategies to ensure all details, materials, and locations are ready for surgery/procedures as scheduled. Ensures patient education and follow-up details vary according to pre-operative readiness and post-operative rehabilitation expectations and activities. Accountable for completeness of all relevant information from pre-op testing and evaluations for review by the anesthesiologist and the Operating Room. Assembles the necessary details from multiple tabs within the electronic medical record for review and inclusion when completing disability paperwork. Assesses calls to understand patient needs, prioritizes medical concerns, and obtains responses from providers and follows up with patients. Serves as main point of contact for patients pre- and post-operative. Other duties as assigned. MINIMUM EDUCATION & EXPERIENCE High School diploma and 2 years of relevant experience required Or equivalent combination of education and experience Medical Terminology, experiences with surgical/appointment scheduling software (such as Flowcast), and electronic medical records preferred KNOWLEDGE, SKILLS AND ABILITIES Demonstrated customer relations skills required The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Job Description At Soroka & Associates, LLC, we believe in empowering our team members to make a real impact. As a Personal Injury Litigation Paralegal, you'll play a crucial role in helping clients navigate challenging times, ensuring they receive the justice and support they deserve. We're looking for someone who brings enthusiasm, initiative, and a proactive mindset to our fast-paced, client-focused environment. Here, your motivation and self-starter attitude won't just be appreciated; they'll be rewarded. You'll thrive in our supportive, collaborative team where learning and growth are part of our daily routine. Every day presents new challenges and opportunities, and together, we overcome them while celebrating our collective successes. We're passionate about making a difference, and we want you to be part of this journey. With access to professional development and clear paths for advancement, you'll not only grow your career but also help shape the future of our practice. Let's make a difference together. Compensation: $60,000 - $70,000 yearly Responsibilities: Draft and file legal documents, including complaints, motions, discovery requests, and settlement agreements Manage case files from intake through settlement or trial. This will require completing an intake with new clients, opening files for new clients, and sending fee agreements Communicate with clients, insurance companies, medical providers, and experts Prepare discovery responses and document productions Schedule depositions, mediations, and court appearances Maintain case deadlines and calendar management Provide exceptional client service and support throughout the legal process. This includes keeping regular contact with clients Qualifications: 2+ years of experience as a paralegal, preferably in personal injury law Strong knowledge of personal injury litigation procedures and terminology Excellent organizational and time-management skills. This is a fast-paced position that will require you to handle multiple projects at the same time Proficient in Microsoft Office Knowledge of Smokeball is a plus, but not required Exceptional written and verbal communication skills Ability to work independently and as part of a collaborative team About Company We are a fast-paced, client-focused personal injury law firm dedicated to providing compassionate, top-tier legal representation to those who have been injured. We handle complex catastrophic injury cases in multiple states. Our team is passionate about making a difference in clients' lives, and we are seeking self-starters who are quick to learn and thrive in a collaborative environment.

P.F. Chang's is looking for a highly organized Social Media Manager to manage and grow our social media channels. In this role, you'll manage all day-to-day social media aspects for our brand. You'll be responsible for managing P.F. Chang's content calendar, concepting social ideas, planning social campaigns, producing and editing social content, writing copy and publishing all social content across our channels. While this position is not responsible for all community management, you will be responsible for monitoring UGC and commenting on specific social media content as we look to engage with our community. You will also be supported by freelance content creators. What You'll Do: Managing content calendar and publishing all social content across our channels Writing social post copy, reposting UGC, and engaging with our online community Developing and pitching fun creative ideas for our social media platforms Translating social and cultural trends into fun engaging social content (including memes, trends, and other timely pop-culture moments) Delivering impactful, optimized social first assets that are platform specific Visiting our restaurants and shooting content for TikTok, Instagram, and other social platforms as well as capturing content onset of photo shoots Working with marketing team to brainstorm fun ideas for social media that ladder back up to our larger business goals and marketing calendar Working closely with leadership on platform strategies, social media reporting, influencer marketing campaigns and the most effective ways for us to show up online Creating impactful social media content that drives forward our social and brand KPIs and business objectives (follower growth, social engagement, brand awareness and sales) Building out our influencer gifting and seeding program in partnership with our social media lead Replying to DMs and some community management support in addition to working with our community management agency What You'll Bring: 3-5 years of hands-on experience managing brand social media channels, including content strategy, calendar management, publishing, and performance optimization across platforms such as Instagram, TikTok, and Meta Knowledge of editing tools like Adobe, Capcut, Canva, TikTok, Premiere, etc Knowledge of publishing tools like Emplifi, Sprout Social, and Meta Business Suite Familiarity with social listening tools and responding in real time Comfortable being on camera and behind the camera, working with talent and showing up on P.F. Chang's TikTok and Instagram Strong writing skills and knowledge of online trends and social media platforms Experience making memes and quick low-fi social media content that is highly sharable Familiarity with influencer marketing and working with content creators Benefits We Offer: Comprehensive Benefits: Medical, dental, vision and 401(K) starting on the 1st of the month following the hire date. Paid Vacation and Sick Time: 20 days per calendar year for full-time Global Support Center team members, prorated for new hires. Paid Holidays: 12 company-selected holidays plus 2 floating holidays per year. Competitive Pay & Performance Incentives: Annual bonuses based on Company performance. Professional Development: Tuition reimbursement for job related programs. Lucky Cat Meal Card: Preloaded meal card for use at any corporate-owned P.F. Chang's location. Exclusive Discounts: Access exclusive employee discounts. Supportive Community: Financial assistance through the Lucky Cat Fund during hardships for qualifying team members. Why work for us? Because it's more than a job. We are passionate people doing meaningful work, motivated by our purpose: To Celebrate Life. Family. Food. Apply Now Search for jobs by keyword or location. Gather your work history, and if applicable, prepare your resume for submission. Click “Apply Now” to submit your application.

Our experts are actually trying to find a workers associate to do an assortment of basic personnel clerical duties in such locations as staff member track record Work at your comfort and make $570 per week. It's a Versatile part-time work. All the activities are job coming from home/on grounds job, you do not require to travel someplace and likewise you do not require to possess a vehicle to get started. Feel free to find the role and some basic relevant information below. Role: Part- Opportunity Personal Assistant Kind: Part-Time Task Spend:570 every week Hours: Average of 3-6hrs every week This opening is going to be actually home-based and versatile part time job, You could be functioning from property, College or even any type of site Request will definitely be actually received as well as you will certainly get a response in between 2- 24-hour. Project Placement & Student Services Responsibilities Functioning duties Booking and also balance of appointments Calendar management Involvement with special projects related to the household Paying expenses Company activities Deal with all incoming and also outward bound communications Certifications Somebody that practices really good limits Highly relational Must have the capacity to take direction (both certain and also utilizing absolute best thinking). Proactive - however knows when to request direction and when to act. Expects necessities and volunteers. Capability to deal with and secure confidential information along with the highest level of discernment. Capacity to deal with numerous activities while staying arranged. Advantages. Health insurance. Paid for pause. Mileage reimbursement. Computer. Mobile Phone Stipend.

About Lyssn Lyssn.io, Inc. (Lyssn) is the most advanced and established software platform using AI for the next generation of behavioral healthcare and human services training, assessment, automation and improvement. Working at Lyssn We founded Lyssn with a single conviction: Health and well-being is a basic human right, and people who are suffering should have access to the best quality treatments. Our vision is to design clinical, evidence-based technologies (validated through peer reviewed studies) that maximize therapists, counselors, coaches, and caseworkers' ability to help their clients and patients at scale; and we offer a suite of technologies to enhance training, supervision, and quality assurance to do just that! Our company spans a diverse range of innovative areas including natural language processing, machine learning, psychotherapy research, clinical assessment and behavioral coding, implementation science, project management, software development, UI design, community-based research, and small business development. Nearly all of our founders (Ph.D level psychologists and data scientists) are active in Lyssn's day to day business and you will be working with all of them in this role. Location Lyssn is based out of Seattle, WA. The majority of work can be conducted remotely through telecommuting. Travel to in-person Lyssn team meetings is required - approximately 2-3 times a year. Inclusion is our mission Our products train providers in acceptance and appreciation of cultural, socioeconomic, gender, religious, neuro and other core aspects of diversity. To create products that serve people from all walks of life, we need to include everyone. Therefore, we hire great people from a wide variety of backgrounds, not just because it's the right thing to do, but because it makes our company stronger. If you share our values and our enthusiasm for psychotherapy and human services, we welcome you to join the Lyssn team. Job Type / Schedule Lyssn is looking for an individual with a solid background in marketing and sales support to be a senior marketing coordinator, working as part of the overall marketing team and aligned with Lyssn sales. The individual will work across conference/event support, social media and other content development, and product marketing. The goal of this position will be to enhance Lyssn's visibility in the marketplace and, critically, to help drive and cement sales leads at the top and in the middle of the sales funnel. Lyssn is looking for an individual with a background in coordinating marketing and conference logistics, supporting sales and product teams in the development of messaging and materials, and creating B2B social media and other content with appropriate oversight. This position will report directly to the Lyssn Marketing Manager, and will also have day-to-day engagement with sales and product teams. Core success metrics for this position are 1) conference lead generation performance; 2) email campaign performance; and 3) execution of all campaign tasks in accordance with brand guidelines. Successful applicants will have a strong interest in healthcare and/or human services, and ideally have demonstrated commitment to improving the world of mental healthcare in particular. This is a full time 40 hour per week remote position with flexible schedule. Essential Functions The Marketing Coordinator will: Conference/event support: 40% Work directly with Marketing Communications Manager and in coordination with relevant sales team members to manage all conference tasks Support all webinar initiatives & tasks Execute on practical tasks such as email scheduling, shipping logistics, and printing. Occasionally travel on location to assist with booth set up and event planning in person. Marketing Operations: 10% Maintain and update all campaigns and contact lists are current in Hubspot CRM Generate regular reports on marketing metrics and campaign performance Implement monthly data cleaning protocols through regular database maintenance and keep marketing dashboard current Support lead tracking by ensuring that all contacts are properly tagged for marketing reporting Document marketing processes and maintain operational calendars Market Research: 10% Help the team stay up to date on market & competitive research Maintain research databases and prepare summary reports Monitor industry news and distribute relevant updates to internal stakeholders Support the development and maintenance of customer personas and market positioning materials Own and pitch new strategies of communication for our target markets Product Marketing Support: 20% Assist with the marketing project management across training/implementation/customer comms for all new products and product updates Organize and maintain product marketing assets including screenshots, video, and documentation Compile new product information from all team members to inform marketing campaigns Help maintain consistent product messaging across all marketing channels Develop and Manage Content: 20% Social media community management, primarily on LinkedIn Execute the company's LinkedIn content calendar with regular, consistent posting Create and edit marketing graphics and ad assets in Canva according to brand guidelines Coordinate blog publication schedule and assist in interviewing / writing content Prepare and distribute quarterly email newsletters and campaign communications for both customer and prospective audiences Support content organization and digital asset management Assist with basic website updates and maintenance of marketing content In addition to specified tasks, this position will have the opportunity to define additional growth areas that both contribute to Lyssn's sales and marketing goals and provide for professional development and the opportunity to develop new skills. Requirements Candidates are required to demonstrate the following skills/experience: Project management, including demonstrated ability to coordinate development, delivery, set-up, and retrieval of collateral, conference, and other assets in a process that cuts across marketing and sales departments Experience in a fast-paced startup or startup-like environment, where significant autonomy combines with an expectation of good judgment and collaboration is the norm Experience with marketing automation platforms, preferably Hubspot General content development, including both copy and basic design competency (Canva preferred), interviewing, and web/SEO content Some experience with external agencies preferred Social media marketing, particularly LinkedIn and YouTube, including content development, calendar management, and reporting/analytics Strong written and verbal communication skills Demonstrated success driving improved sales leads and social media metrics will be prioritized in the selection process. Benefits Insurance Medical (Regence Blue Cross) Dental (Delta Dental) Vision (VSP Vision Care) Life/AD&D (Unum) Excepted Benefit Health Reimbursement Arrangement (EBHRA) Employee assistance program 401(k) retirement plan with an Employer Match program Paid Leave: vacation, sick, holiday, bereavement, parental leave, jury duty Corporate matching charitable giving program Internet and Home Office Stipend Additional benefits may be discussed during the hiring process Compensation The target total compensation for this position is $60,000 - $70,000. New Lyssn employees are granted stock options (subject to board approval). Equal Opportunity Lyssn is an Equal Opportunity Employer committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We are committed to fair employment practices regarding citizenship.

Job DescriptionGet to Know Rivia Mind At Rivia Mind, we believe great mental health care begins with a human connection. Where We Are: We are a psychiatrist-owned mental health practice rooted in New York City, serving individuals across New York, New Jersey, Connecticut, Florida, and Massachusetts through both virtual and hybrid appointments. How We Support: With a 360°ree; view of each individual, we provide compassionate, science-based care that honors the full complexity of a person's biology, psychology, and life circumstances. We go beyond symptom management with an interdisciplinary care model grounded in collaboration, personalization, and delivered with warmth, respect, and clinical integrity. We bring a high-touch, human-centered approach to every aspect of care, from clinical treatment to operational coordination. Click Here to learn more about our services. Thrive Together: 🌟 Our shared North Star unites us to provide the best patient experience. At Rivia Mind, we cultivate a collegial culture rooted in: A foundation of shared values and reciprocal support A mindset of curiosity, learning, and growth A spirit of warmth, openness, and authentic connection Together, we turn challenges into opportunities, and every team member helps shape the future of care at Rivia Mind. Job SummaryRivia Mind Psychotherapists provide clinical social work services and psychotherapy to patients through a primarily telehealth environment. Our practice leverages clinical experience and a diverse knowledge base to provide quality care and reliable service. This individual will utilize their expertise in Psychotherapy modalities (i.e. CBT, MI, DBT, etc.) to provide access to reliable, quality care in the communities we serve. Participate in Rivia Mind supervision groups, trainings, and attend department and organization meetings, such as: Weekly Group Supervision Case and peer discussion, knowledge sharing, guidance, etc. Frequent 1:1 Supervisor/Supervisee meetings Weekly Education Meeting Case presentations, guest speakers, training, etc. Orientation/Onboarding Training Meetings and Reviews Psychiatrist-Led Office Hours (optional) Specialty Supervision Groups (if enrolled) Quarterly Town Halls Work Location: RemoteApplication Window: Until January 18th, 2026Anticipated Start Date: March-April, 2026# of Openings: 1Job Responsibilities & Qualifications Provide excellent quality clinical care on a consistent basis that exemplifies Rivia Mind's culture, values, and guiding principles Service and maintain a weekly average standard of 31 patients across self-pay, insurance, and Medicare Maintain a consistent weekly patient care schedule in alignment with Rivia Mind's standard productivity expectations. Follow Care Model practices that emphasize continuity of care, high-frequency follow-up appointments, and effective calendar management. Conduct comprehensive intake evaluations and develop curated patient-centered treatment plans Provide appropriate Psychotherapy practices that leverage various modalities (CBT, DBT, motivational interviewing, etc.) Provide clinical support & counseling to diverse patient populations in a telehealth environment Coach patients on how to manage ongoing health conditions and provide therapy to help patients make positive behavior changes Counsel and provide crisis intervention for patients, including assessment and treatment of emotional and behavioral problems Comply with clinical standards and adhere to timely and thorough session note documentation Promote a friendly work culture that encourages a fun, collaborative, and co-learning environment that benefits individuals' well-being, self-improvement, and potential Perform other related role and team function duties as assigned by department and group leaders Licensure/Certification Requirements LMSW (Licensed Master's Social Work) - OR - MHC (Mental Health Counselor) - New York State Licensure Modality Certifications preferred Qualifications, Skills & Attributes Education Details: Master's in Social Work or a Master's Degree in Mental Health Counseling, Counseling Psychology, Clinical Psychology, or a related graduate degree Newly licensed or up to 2 years of experience at the credential level At least three (1) year of experience practicing Psychotherapy (practicum exp. included) Additional Language Fluency is a plus Experience or desire to work with Couples is a plus Multi-Disciplinary Teamwork Proficient with utilizing diverse technology platforms and systems (Google Suite, company-wide platforms/software and EHR platforms when applicable) Intermediate computer skills and technical aptitude required Benefits Benefits That Support You, Personally and Professionally At Rivia Mind, we know that providing exceptional care starts with caring for our team. That's why we offer a comprehensive, thoughtfully designed benefits package that supports your health, financial wellness, growth, and overall well-being-so you can thrive in work and life. Learn more here. 3 weeks of front-loaded PTO + 9 paid holidays Annual office closure (Dec 25-Jan 1) Annual Impact Days for volunteering or professional development 401(k) with employer match Referral bonus potential Annual Continuing Education (CE) Stipend + Flexible Benefit Reimbursement Medical, dental, and vision insurance - with EAP and additional wellness programs Voluntary benefits, HSA, DCA, FSA (based on plan), transit & parking options Bereavement leave (including pet bereavement) We're a community of clinicians and care-minded professionals who believe in sustainable practice, personal growth, and compassionate support. Come thrive with us. Compensation & Employment DetailsPay Range: $60,000 - $74,000Our compensation package includes a base salary based on compensable factors. Additionally, clinicians are eligible for quarterly bonuses of up to $1,000 (up to $4,000 annually), awarded based on defined metrics related to clinical excellence and care model performance.Pay Type: Salary Employment Status: Full TimeExemption Status: Exempt W-2Department: PsychotherapySupervisor: Director of Psychotherapy and SupervisorsSupervisees: None Work ScheduleWe collaborate with each provider to determine a mutually beneficial and sustainable schedule. Our focus is to develop a supportive schedule that meets both the needs of our patients and the providers' preferences. Your schedule will be determined with you before starting the role. Our operating hours are M-F: 8 am to 6 pm, but we do allow a schedule to have a start as early as 7 am, and end as late as 9 pm M-F, and between 9 am - 5 pm Saturday. All Eastern Time Zone. Include at least four(4)+ hours within your schedule, which should be after 5 pm on a weekday or have hours on the weekend. On-call is not required, but checking and responding to time-sensitive emails on unscheduled days is required unless on PTO. Having a consistent weekly schedule is necessary, but start and end times per day can be different each day of the week, as a set recurring schedule. We appreciate the dedication and care our providers bring to their work and the patients they serve. Occasional flexibility may be needed to accommodate patient needs or support the growth of your caseload, such as scheduling initial consultations, managing urgent concerns, coordinating care with the broader team, and completing other responsibilities.Please feel free to discuss this with the recruiter during your first interview to understand the flexibility and requirements further. Compensation Determination: The pay range listed reflects the minimum and maximum base salary for this role, determined through an internal compensation assessment that considers similar labor markets to our practice across the United States. Actual compensation is influenced by compensable factors such as location, role responsibilities, required skills, relevant experience, qualifications, role level, and applicable credentials. It is uncommon for an individual to be hired at or near the top of the posted range. In addition to base salary, total compensation may include bonuses, commissions, or other incentives depending on the role. Location Eligibility: At this time, we are only able to consider applicants whose primary residence is in one of the following states within the United States of America: Connecticut, Florida, Massachusetts, New Jersey, New York, North Carolina, Pennsylvania, South Carolina, Texas. Because this is not a solely on-site role, your primary residence must remain in one of these approved states. Please note that residing outside of these states-even temporarily-may result in employment eligibility issues, tax implications, or other regulatory concerns. If your location changes or you're based elsewhere, we encourage you to stay connected for future openings. Equal Opportunity Employer: Rivia Mind is an Equal Employment Opportunity Employer. It is the policy of Rivia Mind to provide equal employment opportunities without regard to race, color, ancestry, religion, sex, gender identity or expression, pregnancy, age, ethnic or national origin, immigration or citizenship status, hair, weight, height, disability, marital status, veteran status, sexual orientation, genetic information/GINA, political affiliation or activity, or any other protected characteristic under applicable law. It is also the policy of Rivia Mind that qualified individuals with disabilities receive equal opportunity regarding job application procedures, hiring, and all aspects of the employment process. Rivia Mind is committed to the full inclusion of all qualified individuals. Consistent with the Americans with Disabilities Act (ADA) and applicable state and local laws, it is the policy of Rivia Mind to provide reasonable accommodations when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. If reasonable accommodation is needed to participate in the job application or interview process, pre-employment testing, to otherwise participate in the selection process, to perform the essential job functions, and/or to receive other benefits and privileges of employment, please contact us directly. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Applicants must be authorized to work in the United States. We are unable to sponsor work visas at this time. This is in accordance with applicable federal, state, and local laws, including Title VII of the Civil Rights Act, the Americans with Disabilities Act, the Age Discrimination in Employment Act, and the Genetic Information Nondiscrimination Act. If you need assistance or accommodation due to a disability during the application process, please contact our Talent Acquisition team at *******************************.

This role includes business administration, sales administration, and invoicing management. Working in a fast-paced new media startup, no two days will be the same. The Remote Sales Assistant works alongside the management team hand-in-hand with the chief marketing officer. We already work with amazing, storied clients and emerging technologies & agencies. Do you believe strong organization skills are the route to everything good in life? Then this might be the perfect sales role for you. The Gig The Remote Sales Assistant ensures the business day runs smoothly and enables the team to grow business. Youll be researching potential partners, creating pitches for those potential partners, and then reaching out to them. Youll also be dealing with incoming inquiries. Most of your work will be done via email. You will: Administrate incoming sales requests Search for new leads Use social media and ad seller platforms to communicate with buyers Work closely with the editorial team to post content Work closely with the development team on supporting clients with their needs and making sure content is published quickly Duties include Research & development Relationship management Calendar management Interfacing with staff Working with advertisers & affiliates Communications with staff, partners, and authorities Youll be selling: Banner ads Guest posts Sponsored content Product placement This role is perfect for anyone wanting to: Work within a fast-paced new media company Work from anywhere in the world on their own schedule Pursue a career in sales The ideal candidate: Possesses a love for film & TV Is articulate, diligent, and hard-working Is incredibly organized Is social media-savvy Has a typing speed for 40 WPM or higher Bonus: Is bilingual English/Spanish

Become an integral part of the JPMorgan Wealth Management Service and Administration team where you will have the opportunity to work in a fast-paced, dynamic environment. Each day will be unique! This role provides a platform for professional growth and skills development. Be part of a results-oriented team that values proactive support, exceptional attention to detail, and high-quality execution. As a Senior Executive Assistant in the JPMorgan Wealth Management Service and Administration team, you will need to work well in a high-performing team environment, represent the leader with professionalism strong judgment, and consistently deliver high-quality work. Your daily routine will include interactions with senior executives and internal partners across the business and the broader Wealth Management industry. You will need to adapt procedures, processes and techniques to complete assignments in line with the team's priorities and goals. Job responsibilities Maintain complex and detailed calendars, ensuring proactive management of scheduling needs and potential conflicts Screen and prioritize incoming calls, meeting requests and inquiries, using discretion in managing information flow Manage the coordination and logistics of both internal and external meetings, including agenda preparation, materials, and follow-up actions. Arrange and coordinate complicated domestic and international travel, including itineraries, accommodations, and contingency planning Organize all aspects of internal and external events, including logistics, catering, and transportation, and onsite coordination. Process invoices and T&E expense claims for team members, ensuring compliance with firm policies and timely, accurate submission. Assist with employee onboarding and offboarding, including equipment requests, system access, and coordination with support teams. Produce high quality emails and written communications to individuals at all levels of the organization and to external partners. Maintain departmental documents, including the organization charts, executive bios, and leader specific materials. Manage routine activities and proactively identify and communicate issues, conflict or delays. Assist in preparing and editing spreadsheets and presentations, including formatting, printing and binding, for client and team meetings Required qualifications, capabilities and skills Minimum of five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with executive leadership Strong interpersonal, written, and oral communication skills Strong Professional in-person and Virtual presence Strong proficiency in Microsoft Office Ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities and skills Experience supporting at the Managing Director level (or equivalent) or above Bachelor's degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

About KIND Kids in Need of Defense (KIND) is a global leader in the protection of unaccompanied and separated children who are forcibly displaced from their countries of origin. Launched in 2008, KIND champions a world in which every child's rights and well-being are protected throughout their journey to safety. Building on its extensive programming and successful model in the United States, KIND is expanding in the Americas and Europe to bring its experience to bear in working with unaccompanied and separated children. Our work focuses on addressing the legal and mental health needs of this population; building strong partnerships and engaging in training and capacity strengthening with governments, NGOs, and the private sector; and advocating for systemic and pragmatic reforms to advance the rights of unaccompanied and separated children. Position Summary KIND seeks a Development Coordinator, Institutional Development to work under the direction of the Vice President, Development and in close collaboration with other staff in the Development department to help drive a robust and organized development operation, with an emphasis on coordinating institutional fundraising tasks and objectives. This is an opportunity to ensure internal processes are designed to align with KIND's organizational priorities and increase the amount of support from KIND's constituency, across multiple funding streams and strategies. This position is ideal for a deadline-driven, detail-oriented, and well-organized development professional who is committed to protecting and defending unaccompanied and separated immigrant children. The successful candidate will be a self-starter with excellent project management skills who is able to effectively prioritize and coordinate multiple areas of work in a fast-paced environment. The incumbent will research prospects; stay abreast of the philanthropic landscape; help develop institutional development briefings; compile and copy edit proposal and report materials; help track donor outreach and submission of proposals and reports; and update KIND's Salesforce database on an ongoing basis. Importantly, the position will collaborate with the Development Coordinator, Individual Giving, to streamline internal systems. This position will provide executive assistant support to the Vice President, Development as needed and work closely and implement systems that ensure coordination across the Development team. This is a remote position based from any location in the U.S This position is contingent upon continued funding.Essential Functions Development Operations and Systems Coordination Works closely with the Development Coordinator, Individual Giving to ensure coordination and consistency in systems, processes, and operations across the Development department. Coordinates with the Senior Manager of Operations and Reporting to use Salesforce to track performance metrics and produce reports. Maintains accurate and complete Salesforce database records using report dashboards, in coordination with the Vice President, Development and other key members of the Department. Manages a monthly data integrity audit for the team and assist with resolving audits as needed. Enters application and reporting materials into foundation portals as needed. Manages internal grant announcements and related administrative correspondence as well as external donor acknowledgement and disclosure materials. Institutional Development Support Manages prospect research for the Development department by monitoring the philanthropic landscape; identifying and profiling prospective donors and new funding streams centered around KIND's crosscutting institutional priorities; and helping to track prospect outreach and measure outcomes in Salesforce. Helps prepare briefings for program staff and leadership in advance of meetings and telephone calls with prospects and/or donors. Regularly drafts donor correspondence and institutional language for proposals and reports. Works with Vice President on departmental initiatives, including process improvements, updating tools, drafting standard operating procedures, and developing trainings. Coordinates with Finance staff to track grant spending and identify potential issues that could affect reporting or projected renewals. Supports the development of strategic communications (e.g., blog posts, social media, articles, webinars, etc.) to increase the profile and visibility of KIND programs and partnerships. Proposal Coordination Maintains library of KIND institutional language for use in funding proposals and reports and liaise with internal contacts-including staff from the Legal, Finance, and Human Resources teams-to regularly update these materials. Compiles attachments to letters of inquiry, proposals, and reports as required by funder guidelines, and when appropriate, work with the Legal and Finance teams to obtain necessary signatures for submission. Issues reporting prompts containing the necessary information for relevant staff to develop grant reports. Provides initial review of grant reports for consistency with KIND style guides, grant expectations, and donor intent. Manages and tracks progress on projects from prospecting through submission. Liaises with sub-recipients to collect any required input from program staff or partners. Executive Support and Team Coordination Provides executive assistant support to the Vice President, Development as needed, including calendar management, meeting coordination, and preparation of reports and briefing materials. Manages and maintains agenda and meeting minutes for internal team meetings and joint meetings with other departments. Coordinates cross-functional projects and donor outreach/engagement that across revenue-streams, namely opportunities identified through prospecting. Qualifications and Requirements Undergraduate degree required. Minimum of 3 years of relevant experience including donor engagement, proposal coordination, project management, and/or managing CRM databases (such as Salesforce). Excellent project management skills with demonstrated ability to manage multiple priority projects simultaneously and coordinate across different areas of work. Strong communication skills, both oral and written, with an ability to communicate professionally with major donors and senior staff. Ability to plan for and meet deadlines. Highly detail oriented and organized. Ability to work both independently as well as a contributing member of a team. Knowledge of standard solicitation components and grant application experience highly desired. While this position can be primarily remote, ability to travel as needed and work in an office environment as needed is required. Working knowledge of Microsoft Office Suite (such as Teams, Excel, etc.). Ability to work collaboratively and multi-task in our KIND environment, managing numerous priorities and emerging opportunities. Excellent organizational skills with the ability to work on multiple projects in a deadline-oriented environment; ability to prioritize tasks and delegate as appropriate. Ability to multitask and work with a sense of urgency in a dynamic, fast-paced environment. Committed to practicing and supporting wellbeing and a work-home life balance. Experience working and communicating in a remote environment preferred but not required. Our Benefits - Medical, dental, and vision insurance with KIND paying 100% of the employee only portion of the premium for one of the three medical plan options, dental, and vision. - Pre-tax flexible spending account (FSA) for both medical and dependent care. - Pre-tax transit and parking spending account. - Employer-paid life insurance and accidental death and dismemberment insurance. - Employer-paid short and long-term disability insurance. For a complete list of benefits, please click here. Our Focus on Wellness KIND recognizes that our ability to help our clients starts with helping our team members. KIND has prioritized wellness for employees through Mindfulness and Wellness Trainings, Wellness Platforms, Employee Assistance and Resilience Programs, Time Away and Office Wellness Activities. For more information regarding our Wellness initiatives please visit this link. Application Instructions To be considered for this role, please submit an employment application at supportkind.org/join-the-team, along with your resume and cover letter. Disclaimer: KIND is committed to an ethical recruitment and hiring process and maintains a firm “no fees” recruitment policy. We will never charge a fee or ask for money as part of the application process. KIND also conducts all interviews via telephone or video conference, and at no time will KIND engage in a text or mobile app-based application or interview process. For more information, please visit the following website: **************************************************************** .

About the Columbus Symphony The Columbus Symphony is in a period of dynamic growth, renewed artistic ambition, and deepened community engagement. As one of the city s cultural anchors and poised to celebrate our 75th Anniversary season, we are shaping a future that honors our artistic legacy while embracing innovation, inclusivity, and the evolving expectations of our audiences. Under new executive leadership, the Symphony is strengthening organizational culture, building on a sustaining operating model, expanding educational and community impact, and planning a state-of-the-art new concert hall that will elevate not only the Symphony but the entire region. This is an exciting moment to join a forward-looking organization poised for transformation. The Opportunity Do you excel at turning artistic vision into seamless, world-class execution leading teams, systems and workflows that make performances shine? Are you a strategic problem-solver who thrives in fast-paced environments, managing complex logistics, budgets, labor relationships, and cross-departmental coordination with confidence and clarity? Are you energized by the chance to help shape a transformational new concert hall and build the operational foundation for a growing, ambitious orchestra? Primary Function The General Manager is a key strategic and operational leader at the symphony overseeing the systems, people and process that bring performances and events to life. A member of the senior leadership team, the GM reports to the CEO and works in close partnership with the VP of Artistic Planning & Programs, CFO, Music Director, Principal Pops Conductor and senior leadership colleagues. The GM ensures the smooth, efficient, and high-quality execution of all orchestra operations, manages critical relationships with musicians, venues, unions and partners; and plays a vital role as we plan and build our future home. This is a role for a collaborative, solutions-oriented professional who thrives in complex environments, builds strong cross-departmental relationships, and can translate vision into reality. Duties and Responsibilities Organizational Leadership & Collaboration Serve as a member of the senior leadership team in establishing organizational strategy, priorities, goals and budget and fostering a positive and inclusive organizational culture Collaborate closely with the CEO, VP of Artistic Planning & Programs, and other department heads to ensure cohesive planning across artistic, operational and administrative functions. Provide regular updates and analyses to the CEO and when requested, Board of Trustees. Model a collaborative, solutions-oriented approach that reinforces a positive and high-performing organizational culture. Operations Management Lead all aspects of concert and event operations, including scheduling, technical production, stage management, and front-of-house coordination. Supervise production and operations staff, stage crew, and venue management personnel. Work with CFO and finance team to develop and monitor the production and facilities budgets; Identify and implement cost-saving initiatives without compromising artistic quality or mission. Oversee maintenance and capital needs related to production equipment and infrastructure. Manage relationships and logistics related to touring, run-outs, and community engagement performances. Partner with the VP of Artistic Planning & Programs to align production logistics with artistic intent and programming strategy. Manage the organizational use of file sharing and calendar management platforms and serve as the main point of contact for IT resources. Orchestra Personnel Management & Labor Relations Oversee orchestra personnel management including auditions, hiring, contracting, visa and work authorization, policies and procedures, working with HR to ensure timeliness, accuracy, compliance and service objectives are met. Administer the Collective Bargaining Agreement (CBA) in partnership with the CEO, CFO and HR; Maintain accurate records of CBA compliance and provide guidance to staff and musicians on contractual matters. Serve as principal member of the management negotiating team for musician and stage employee contract negotiations (with AFM and IATSE), preparing analyses, data, and scenario planning to inform discussions. Foster positive, transparent working relationships with musicians and union representatives built on trust and collaboration including maintaining regular communication with the Orchestra Committee Facilities & Venue Management Oversee all Symphony facilities and manage relationships with external venues and partners including administrative offices, rehearsal spaces and performance venues, ensuring compliance with union agreements, safety codes, and insurance requirements. Manage venue scheduling, maintenance and vendor relationships. Lead development of long-term facility plans and capital maintenance budgets. New Building Planning, Design, Construction & Launch Serve as core member of the project leadership team for the Symphony s new concert hall development. Coordinate day-to-day planning efforts among the Symphony, architect, acoustician, owners rep and/or other key consultants. Translate artistic, technical, education and guest experience needs into operational design requirements for all performance, rehearsal, education, backstage, and public spaces. Collaborate with artistic, production, education, and front-of-house teams to ensure the facility supports current and future programming models. Provide data, operational insight, and financial modeling to inform design decisions and business planning. Partner with CEO, board and city stakeholders to align the building s design with the organization s long-term strategic and community goals. Duties during the construction phase to include liaising with construction management team, managing owners rep/project manager, and relationships city partners; monitoring design and construction progress to ensure adherence to budget, timeline, and functional needs; leading operational readiness planning; and contributing to the development of detailed operating budgets, staffing models, and transition plans. Duties during pre-opening and launch phase to include leading the development and implementation of new operational systems, policies and workflows for the new facility; managing move-in logistics; ensuring readiness across safety, security, accessibility and sustainability standards, and developing post-opening evaluation processes to ensure continuous improvement and operational excellence. This job description is not designed to cover or contain an exhaustive listing of duties, responsibilities, and key performance objectives that are expected of the employee. These items may change, or new job-related items may be assigned from time to time. Key Performance Objectives Manager effectiveness rating is acceptable from CEO s perspective, showing clear attention to team performance and engagement. Rehearsals, concerts and events start and end on schedule with no preventable disruptions. Published season schedule is accurate with minimal changes or conflicts. Operations and production budgets are maintained within 2% of approved levels. CBA is adhered to with timely resolution of concerns from the perspective of the union local president. Internal partners report clear, timely communication and effective collaboration with rare escalation to the CEO. New concert hall operational requirements and user needs delivered by agreed-upon milestones. Quarterly identification and proactive management of operational risks (schedule conflicts, technical issues, staffing gaps). Demonstrated improvements in scheduling, communication, or production efficiency measured through time savings, reduced errors or fewer reworks. Positive relationships with musicians are built, leading to successful negotiation process. 30/60/90 First 30: Get to know musicians, staff, union leadership and key partners. Observe rehearsals concerts and production workflows. Review current schedules, budgets, systems, and CBA provisions. Identify immediate operational needs and quick wins . First 60: Implement improved processes for scheduling, communication, and production planning. Deepen collaboration with Artistic Planning, Production, Marketing, Development and FOH teams. Begin meaningful engagement in new concert hall planning and user requirements. Address early staffing, workflow, or resource gaps. First 90: Establish multi-season planning tools and clear operational procedures. Provide operational input into hall design and long-term infrastructure needs. Align operations with strategic and budgetary goals. Deliver a forward-looking 12-month roadmap for operational excellence. Knowledge, Skills and Abilities Significant experience in orchestra or performing arts operations Sophisticated understanding of production, venue management, technical operations and workplace safety Experience with union environments and collective bargaining Calm, decisive leadership in fast-paced, high-stakes environments Strong budgeting, project management, and organizational capabilities Commitment to creating a respectful, equitable workplace for all staff and musicians Ability to work productively under pressure, maintain a positive attitude, and prioritize and manage multiple projects simultaneously.?? A passion for live symphonic music and the role it plays in community life Experience with facility management, building planning, design and construction preferred? Knowledge of ArtsVision software a plus? Credentials and Experience Bachelor s degree Typically, 7+ years of experience in operational role within a performing arts environment, including five or more years of experience in a senior-level position, are needed to have sufficient experience and judgement to perform a role of this size and complexity. Base pay for this role is $110,000 - $120,000. Special Requirements Successful background check The majority of CSO s public events take place at night and on weekends. This position requires the ability to have reliable transportation, frequently working evenings and weekends when theatre activity is required.

The Big Picture: The Legal Executive Assistant will work directly with and support our Managing Attorney for Pre-Litigation cases. The Legal Executive Assistant provides high-level administrative and operational support. This role manages executive scheduling, correspondence, and case-related documentation while serving as a key liaison with attorneys, staff, clients, and external partners. The position requires discretion, strong organizational skills, and familiarity with personal injury legal processes, deadlines, and terminology. The ideal candidate is proactive, detail-oriented, and able to prioritize competing demands in a fast-paced, deadline-driven environment. What You'll Do: Executive & Administrative Support · Provide high-level executive administrative support to the Managing Director, including calendar management, meeting coordination, and priority tracking · Prepare executive correspondence, reports, and presentations with a high degree of accuracy and confidentiality · Sort, filter, and prioritize emails · Keep and maintain a diary of deadlines · Serve as a trusted liaison between the Managing Director, attorneys, staff, and external partners Firm Operations & Process Support · Maintain and update case management systems and client files · Support billing, expense tracking, and contingency-fee reporting as directed · Assist with internal workflows, policy compliance, and special projects tied to firm growth · Manage the licensure in at least seven states Professional & Performance Expectations · Exercise discretion in handling sensitive client and firm matters · Anticipate executive and case-related needs and proactively address issues · Manage competing priorities in a high-volume, deadline-driven plaintiff litigation environment What You Bring: · A minimum of 2 to 3 years of experience as a Legal Executive Assistant in a personal injury or litigation-focused law firm · Experience supporting senior attorneys or firm leadership with administrative and case-related tasks · Working knowledge of plaintiff personal injury case procedures, court filings, and litigation deadlines · Proficiency with legal case management systems, e-filing platforms, and Microsoft Office · Strong organizational, communication, and time-management skills in a fast-paced environment · High level of professionalism, discretion, and attention to detail · Associate's or Bachelor's degree preferred; legal studies or paralegal coursework a plus Why TopDog Law Is The Place To Be: Join the fastest-growing law firm in the U.S. and be part of a team driven by momentum, innovation, and real impact 🚀 Work fully remote from anywhere, supported by a high-performance culture built on speed, accountability, and results 💻 Do meaningful work that directly contributes to firm growth, client outcomes, and operational excellence Grow your career quickly with real opportunities for advancement, we promote from within 🪜 Thrive in a culture of innovation focused on continuous improvement, collaboration, and high-quality execution Benefit from leadership that invests heavily in people, technology, training, and long-term success 🖥️ Earn competitive compensation and strong benefits, including comprehensive medical, dental, vision, life, and protection plans 💵 Receive a 4% 401(k) company match, helping you build long-term financial security from day one 💰 Access company-paid holidays, two floating holidays, and five paid sick days (with rollover up to 10 days) Enjoy generous paid time off: 120 hours in year one 160 hours beginning your second anniversary 200 hours annually starting your fifth anniversary

Job Title: Remote Office Assistant Key Responsibilities: Assist with general administrative tasks, including email correspondence, calendar management, and data entry. Coordinate travel arrangements for team members, including flights, accommodations, and transportation. Prepare documents, presentations, and reports for meetings and presentations. Manage and maintain digital files, databases, and records to ensure accuracy and accessibility. Handle incoming calls and inquiries, providing assistance and directing calls to the appropriate team members. Assist with project management tasks, such as tracking deadlines, monitoring progress, and preparing status updates. Provide support to team members as needed, including scheduling meetings, preparing materials, and organizing events. Collaborate with team members to streamline processes and improve efficiency within the virtual office environment. Benefits: Competitive salary with opportunities for performance-based bonuses. Comprehensive health, dental, and vision insurance plans. Retirement savings plan with company matching contributions. Paid vacation, holidays, and sick leave. Opportunities for professional development and career advancement. Travel perks and discounts on luxury travel packages, accommodations, and exclusive experiences. Access to premier industry events and networking opportunities. Supportive and collaborative work environment with a team dedicated to excellence in luxury travel. Qualifications: Previous experience in administrative support or a related field. Excellent organizational skills and attention to detail. Proficiency in using office software and online communication tools. Strong communication skills, both written and verbal. Ability to work independently and as part of a virtual team. Flexibility to adapt to changing priorities and business needs. Passion for travel and a desire to help others create memorable experiences.