How to hire a software trainer

How to hire a software trainer, step by step

Here's a step-by-step software trainer hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a software trainer job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new software trainer
• Step 8: Go through the hiring process checklist

What does a software trainer do?

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1. Identify your hiring needs

   First, determine the employments status of the software trainer you need to hire. Certain software trainer roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A software trainer's background is also an important factor in determining whether they'll be a good fit for the position. For example, software trainers from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents software trainer salaries for various positions.

   Type of Software Trainer	Description	Hourly rate
   Software Trainer	Computer support specialists provide help and advice to people and organizations using computer software or equipment. Some, called computer network support specialists, support information technology (IT) employees within their organization... Show more	$27-38
   Help Desk Analyst	Help Desk Analysts generally provide technical support by assisting customers with their system issues. These analysts are expected to be highly knowledgeable about application processes and basic troubleshooting... Show more	$12-25
   Technical Internship	In a technical internship, the responsibilities will vary according to the organization or industry. Despite this, most of the tasks will revolve around accomplishing tasks or directives handed out by managers or supervisors, which might include duties such as researching and analyzing, crafting new ideas from scratch, assisting other personnel, and sharing insights during discussions... Show more	$12-25

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Software Training
   • Training Materials
   • Training Classes
   • EMR
   • Training Sessions
   • Windows
   • Training Programs
   • Training Courses
   • Software Support
   • Customer Support
   • Customer Training
   • PowerPoint
   • Go-Live
   • Led Training

   Check all skills

   Responsibilities:

   • Manage projects with outside vendors to create additional elearning and materials.
   • Design and code GUI interface.
   • Install and configure TCP/IP network protocols.
   • Train all support staff on new EHR system.
   • Develop custom Linux operating systems for low end machines.
   • Train and lecture users in the proper use of PCs.

   More software trainer duties

3. Make a budget

   Including a salary range in your software trainer job description helps attract top candidates to the position. A software trainer salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a software trainer in Iowa may be lower than in Oregon, and an entry-level software trainer usually earns less than a senior-level software trainer. Additionally, a software trainer with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average software trainer salary

   $68,647yearly

   $33.00 hourly rate

   ---

   Entry-level software trainer salary

   $57,000 yearly salary

   Updated January 21, 2026

   Average software trainer salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New York	$79,991	$38
   2	Virginia	$79,614	$38
   3	California	$76,752	$37
   4	Arkansas	$76,036	$37
   5	Nevada	$74,508	$36
   6	Massachusetts	$70,298	$34
   7	District of Columbia	$69,438	$33
   8	Illinois	$69,037	$33
   9	New Jersey	$67,907	$33
   10	Arizona	$66,871	$32
   11	Texas	$65,798	$32
   12	Alabama	$64,296	$31
   13	Georgia	$64,116	$31
   14	Maryland	$63,782	$31
   15	Utah	$61,373	$30
   16	New Hampshire	$58,644	$28
   17	Wisconsin	$57,985	$28
   18	Indiana	$57,494	$28
   19	Iowa	$57,283	$28
   20	Florida	$55,387	$27

   Average software trainer salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Henry Schein	$89,347	$42.96	3
   2	Domino's Pizza	$76,665	$36.86	10
   3	Baptist Health	$72,433	$34.82	2
   4	CovenantHealth	$71,855	$34.55	11
   5	St. Mary's Health Inc.	$71,440	$34.35
   6	Hire IT People	$70,847	$34.06
   7	AuditBoard	$70,622	$33.95	1
   8	J. J. Keller & Associates	$70,479	$33.88
   9	Sheppard Mullin Richter & Hampton	$70,391	$33.84
   10	VST Consulting	$69,603	$33.46
   11	Community Brands	$69,446	$33.39
   12	Everi Holdings	$69,282	$33.31
   13	System One	$68,805	$33.08	3
   14	Sv	$68,712	$33.03	4
   15	Revature	$68,495	$32.93
   16	Marlabs	$68,250	$32.81
   17	Wolters Kluwer	$67,570	$32.49	6
   18	The Iowa Clinic	$67,244	$32.33	1
   19	ASRC Federal	$67,226	$32.32	15
   20	Altus Hospital	$65,340	$31.41

4. Writing a software trainer job description

   A good software trainer job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a software trainer job description:

   Software trainer job description example

   Alpine, an ITW company currently has an opening for a Software Trainer. The Software Trainer is responsible for educating Alpine software users how to use the products to do their jobs effectively. This includes teaching new designers the basics of the application as well as working with experienced designers to hone their skills and maximize the value that Alpine software provides. The training department plays a key role in enabling Alpine to bring on new business, and works closely with new customers to get them up to speed on Alpine software.
   
   Alpine is a leading provider of building component software, equipment, and the industry's best service to truss manufacturers. Partnering with our customers, we help to improve their businesses and make them more productive. We are also a leader in delivering software solutions to homebuilders to increase productivity and profitability. Alpine is a division of ITW, a Fortune 200 global diversified manufacturer with $15B in revenue.
   
   ITW offers its employees a path for advancement, a competitive salary, and a comprehensive benefits package designed to help employees care for themselves, their families, and their futures.
   
   The Software Trainer is responsible for educating Alpine software users how to use the products to do their jobs effectively. This includes teaching new designers the basics of the application as well as working with experienced designers to hone their skills and maximize the value that Alpine software provides. The training department plays a key role in enabling Alpine to bring on new business, and works closely with new customers to get them up to speed on Alpine software.
   Core Responsibilities:
   
   * Conduct training classes for both existing Alpine customers and new conversion training for new customers
   * Conduct in person training as well as online sessions
   * Work with internal software experts to improve personal software skills and learn new features as they are released
   * Host internal training sessions to for Alpine team members
   * Supply training content for Alpine's digital Learning Management System

   Copy this example

   

5. Post your job

   To find the right software trainer for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with software trainers they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit software trainers who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   To find software trainer candidates, you can consider the following options:

   • Post your job opening on Zippia or other job search websites.
   • Use niche websites that focus on engineering and technology jobs, such as dice, engineering.com, stack overflow, it job pro.
   • Post your job on free job posting websites.

6. Interview candidates

   To successfully recruit software trainers, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   Sometimes, it's not enough to interview software trainer candidates, so you can ask them to do a test project. If you are not a technical person and don't know what a test project should be, you can use these websites:

   • TestDome
   • CodeSignal
   • Testlify
   • BarRaiser
   • Coderbyte

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new software trainer

   Once you've decided on a perfect software trainer candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new software trainer first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a software trainer?