Administrative Assistant jobs at St. Mary's University

The administrative assistant is a part of the Student Health and Wellness programs department which includes the following functional areas: Student Counseling Center, Student Accessibility Services, Student Health Center, and Wellness Programs. The team is a dynamic and holistic care model office within the division of Student Development. This position will provide general administrative support to the Executive Director and the respective areas of responsibility. ESSENTIAL DUTIES AND RESPONSIBILITIES: Provides comprehensive administrative support in daily activities for all areas of the department. Handles all incoming and outgoing correspondence and inter-office communications, and visitors, answers telephones, manages mail, makes copies, files, maintains general office supply inventory, submits facilities service requests. and processes work orders. Schedules and monitors appointments and emails for health and wellness programs. Answers basic questions regarding Health and Wellness Programs services and programs; loops in department leads as needed; Maintains and secures accurate confidential departmental student files and databases as needed; process reports with statistical information on clients and year-end data; Creates, composes and edits documents, presentation and reports. Creates and maintains databases. Maintains filing records as per department policy; Assembles and disseminates information as requested for internal and external individuals or organizations. Assists with the monitoring and reporting of departmental budgets; manages/tracks invoice payments, purchasing of office supplies, payroll and personnel procedures, conference/ travel arrangements and expense reimbursements; Plans, arranges and secures resources and logistical details for various special events, special projects, student programming or meetings by securing room(s), virtual resources and managing digital requirements. Provides support for set-up/execution, distribution of materials, catering and any other related planning details while ensuring all plans are executed appropriately. Arranges, supports, and attends meetings, events or conferences. Invites required participants, documents meeting results to include attendance logs, minutes, and/or action items. Consults with directors and professional staff on action items and ensures materials are timely distributed. Hires, guides and supervises the student workers. Creates and fosters collaboration efforts with other student staff members housed within the front office area by working and communicating with their direct supervisors; Supports department functions via various student service software programs (RattlerTracks; GivePulse; Maxient; Banner; Catertrax, etc.) as needed; Assists with coordination of department efforts to provide for student welfare and access to student wellness resources; Provides direct support to departmental, divisional and institutional programs, as needed, to manage time-sensitive projects and to ensure priorities are handled with a high degree of professionalism and confidentiality; Serves as a point of contact project person and takes on non-routine projects that generally require coordinating between various offices. Works closely with Business Manager in Student Health Center, to help coordinate holistic care to our students, and promote good communication across all areas of Student Health and Wellness. Fosters a collaborative approach and maintain good relations with all members of Student Health and Wellness and other University offices and departments; Performs any other duties as assigned. QUALIFICATIONS: High school diploma or GED required; Bachelor's degree is preferred. Must have three (3) years of demonstrated administrative support experience; experience in office management, bookkeeping, paralegal/legal assistant, or medical office experience strongly preferred Experience and or proficient skillset with spreadsheets, database management, data formatting and reporting, and/or Enterprise Resource Planning Systems (Banner or similar) is highly preferred Must clear and maintain a favorable background investigation and clearance Must have the ability to demonstrate high proficiency in MS Office (Word, Excel, Outlook, and PowerPoint), Teams, Zoom, or similar online/virtual meeting platforms. Must have excellent verbal and written communication skills. Strong public relations and customer service skills with an ability to implement diplomacy and discretion at all times; an ability to work effectively with communities across the university; ability to maintain effective communication with all staff in Student Development area in order to maintain a welcoming environment and well-informed team approach; Must have a high ethical standards and a strong sense of confidentiality; ability to prioritize and manage multiple deadlines; thrive in a complex work environment; displays solid problem solving and interpersonal skills; works well independently and as part of a team. Must have strong discretion to complete work assignments. Initiative is frequently required to complete work assignments. Decisions are made regarding policy interpretation and individual work priorities Must have commitment to work collaboratively with a diverse and dynamic community. Must have a high attention to detail and be able to organize workflow, coordinate activities, balance simultaneous projects without loss of efficiency in a multi-tasked environment, and manage multiple priorities to meet deadlines; Ability to manage, follow-up, work in collaboration and finalize projects, crisis situations and other issue that may arise; May be required to work more than 40 hours a week to accommodate University events and projects. Bilingual Preferred (English/Spanish with the ability to understand and to make one's self understood to Spanish speaking individuals) PHYSICAL DEMANDS: Working conditions are in an office environment and university campus setting. Must be able to move across the university campus to conduct day to day business. While performing this role, the employee will be regularly required to sit, walk, and stand; talk and hear, both in person and by telephone; and use hands repetitively to operate standard office equipment; and occasionally required to lift up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. Frequently communicates with others using approved technological resources; must be able to exchange accurate information through designated systems within a timely manner. Constantly operates a computer and other office productivity machinery. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. St. Mary's University is a Hispanic-Serving Institution and an Equal Opportunity Employer.

Posting Number S06743P Position Title Administrative Assistant II Functional Title Department Mechanical Engineering Salary Range $44,000 DOQ Pay Basis Monthly Position Status Regular full-time Location Richardson Position End Date (if temporary) 08/31/2026 Posting Open Date 11/24/2025 Posting Close Date Open Until Filled Yes Desired Start Date Job Summary Provides advanced administrative support to the Center for Wind Energy at The University of Texas at Dallas. Minimum Education and Experience Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience. Preferred Education and Experience MINIMUM EXPERIENCE * Evidence of competence with Microsoft Office applications such as Word, Outlook, Teams and Excel, as well as Adobe Acrobat Pro is required. PREFERRED EXPERIENCE * Previous experience in higher education * Internal candidates are preferred * Experience with Microsoft co-pilot Other Qualifications To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position. Essential Duties and Responsibilities Administrative * Serves as administrative assistant to the Center Director (supervisor) by providing or overseeing reception services, scheduling appointments, meetings, and travel & reimbursement, maintaining the supervisor's calendar, preparing and proofreading correspondence, reports, and other documents prepared by the supervisor. * Provides support for meetings, travel & reimbursement, conference registration and calendar management the Center Deputy and Center Educational Director. * Organizes paper and electronic filing systems, initiates recurring administrative processes, and assists in the completion of reports by gathering and organizing required information * Supports the mission of the Center by maintaining databases, scheduling the use of conference rooms, and maintaining security of equipment, files, and records. Maintains database of Center members, including office/lab location. Completes facilities management work orders requested by Center Director, Deputy Director and Educational Director. Procurement and Cost Center Management * Obtains equipment, services, and supplies needed by the Center. Maintains an inventory of office supplies, computers, furniture, office supplies and other equipment. Determines the appropriate method to pay for goods or services purchased by the Center following University policy and procedures and utilizing the appropriate process. * Bills internally or externally for goods or services provided by the Center, determining the appropriate method and utilizing University processes. * Works with Mechanical Engineering finance staff to produce monthly reports on all cost centers associated with the Center for Wind Energy and prepares financial reports that are relied on by the supervisor for making financial decisions. * Responsible for charges, record-keeping and reconciliation of the Center's/Supervisor One Cards. Communication & Events * Serves as the communication hub of the Center by communicating information from the supervisor to others, collecting and organizing information requested by the supervisor from others, making information available to others by mail, email, telephone, and the web, and providing more complex information on processes specific to the Center's faculty, staff, students, other departments, and/or the public. * Organizes, coordinates, plans, and conducts Center events by securing space, equipment, food, preparing invitations, announcements, agendas, brochures, and packets, purchasing awards, making travel arrangements and reservations, and overseeing the event as it occurs. Other * Works with Mechanical Engineering HR staff to ensure that center's faculty, staff and students appointments are completed on time and accurately. * Works independently to organize processes involving multiple individuals or units, providing center services requiring the use of discretion and independent judgment in making decisions that affect employees or students, and/or working with complex and active financial accounts. * Remains competent and current by attending professional development courses, software training classes, and courses and/or training sessions as directed by the supervisor or required by the University. * Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds. * Supports the Center by performing all other duties as assigned by the supervisor. Physical Demands and Working Conditions Physical Activities Working Conditions Additional Information The initial employment end date will be 8/31/2026, with the possibility of renewal depending on performance and funding availability. Remote Notice: After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. May be required to use personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval. What We Can Offer UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes: * Competitive Salary * Tuition Benefits * Internal Training * BCBS PPO Medical insurance - 100% paid for full-time employees * PPO and DHMO Dental Insurance Plan - PPO plans include ortho benefits * Vision Insurance * Long and short-term disability * TRS Retirement Plan - defined benefit plan offering lifetime annuity upon retirement * Voluntary Retirement Plan Options - additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans * Dental/Vision/AD&D * Paid time off * Paid Holidays * Paid Winter Break * Fertility Benefits * Remote Work Options - approved by department All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit ******************************************* for more information. If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team! Special Instructions Summary Important Message 1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

ABOUT MAVTEMP Are you new to the DFW area? Have you recently become unemployed? Are you looking for a change? Have you considered temporary employment? Working for MavTemp provides the opportunity to gain campus experience and work in interesting and varied environments. You can showcase your talents, education, and skills while exploring campus job opportunities to potentially move into regular full-time employment. If you want to gain the experience of working for UTA then MavTemp is a great place to start! As a unit of the Office of Talent, Culture, and Engagement, the MavTemp program provides temporary staffing services to departments across campus. While the need for specific skill sets varies depending on the assignment needed at a given time, MavTemp seeks to maintain a broad pool of candidates who possess a variety of different types of knowledge, skills, and experience. JOB SUMMARY The MavTemp Administrative Assistant will provide support to a department's routine business or academic activities. The position will be responsible for a variety of administrative duties in order to provide support to our managers and employees, assisting in daily office needs and performing a wide variety of general administrative activities. This assignment is temporary/casual and may not exceed 3 months. This is not a benefits eligible position. Hourly rate is $21/hr while in this position. Essential Duties And Responsibilities Provide administrative support and clerical duties including reception, travel, expenses, reimbursements, inventory functions, basic calculations, data entry, maintaining file systems, accessing databases and systems, collecting, and compiling records, and a variety of other administrative duties as needed. Schedule meetings, take meeting minutes, maintain calendars, and respond to emails. Assist with record keeping, timekeeping, write correspondence, and form letters. Answer telephone calls, route calls and visitors, make appointments, and answer routine questions from students, faculty, staff, and administration inside and outside of the department or business unit. Perform other duties assigned. Minimum Qualifications High School Diploma/ GED with two (2) years of experience providing secretarial, clerical, or administrative support or equivalent work experience. Experience using Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.) and PDF Experience and proficiency in using personal computers and standard office equipment Preferred Qualifications Bachelor's Degree Five (5) years of administrative, secretarial, and clerical experience Prior administrative experience at UTA and familiarity with UTA systems and processes Work Schedule Monday - Friday (work up to 40 hours depending on assignment)

Posting Number S06733P Position Title Administrative Assistant II Functional Title Department Management Salary Range $45,000, DOQ Pay Basis Monthly Position Status Regular full-time Location Richardson Position End Date (if temporary) Posting Open Date 11/17/2025 Posting Close Date Open Until Filled No Desired Start Date 12/01/2025 Job Summary Are you looking for a challenging job opportunity, work-life balance, comprehensive benefits including paid holidays, vacation, and sick leave, employee tuition assistance, and working with a great team? Look no further! Join our team! The University of Texas at Dallas has an excellent job opportunity for individuals looking to join our team as an Administrative Assistant II in the Jindal School of Management (JSOM). Minimum Education and Experience Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience. Preferred Education and Experience Other Qualifications To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position. Essential Duties and Responsibilities Essential Duties and Responsibilities * Provides independent administrative support to the faculty. * Completes account reconciliation of monthly financial transactions in PeopleSoft to supporting documentation on faculty cost centers, identifies incorrect or missing charges and takes appropriate action. Notifies and updates faculty on a periodic basis regarding available funds in their cost centers. * Assists with the planning and execution of department events. This includes conferences, meetings and mixers. * Assists faculty and department in using University procurement business practices including receiving quotes, appropriate means of purchasing supplies and equipment, and appropriate use of purchasing online vs. the eProcurement system. Periodically reviews encumbrances and Purchase orders to ensure payments have been posted and encumbrances released for efficient use of funds. * Checks budgets, and initiates budget journals needed before purchases or travel arrangements are made. Coordinates travel arrangements and reimbursements according to university policies. * Plan and execute events and meal planning for faculty and their guests, as well as provide support for program meetings and events. May include making posters, emails, travel and hotel arrangements, meal planning, scheduling of visits, itineraries, reimbursements, parking, Uber, providing maps, and communication with guests. Makes conference room reservations for faculty/student events and meetings. * Maintains calendars, appointments as well as room and parking reservations. * Assist in the day-to-day operations for PhD Program. Provide academic and administrative support for the program and associated faculty. * Ph.D. student support, which includes budgets, travel, job market, etc. * Student and faculty reminders, current and former student record keeping. * Other Duties as assigned. Physical Demands and Working Conditions Physical Activities Working Conditions Additional Information Work Notice: Work will be performed on-site and in person. What We Can Offer UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefit package including: Competitive Salary Tuition Benefits Internal Training Medical insurance - including 100% paid employee medical coverage for full-time employees Dental Insurance Vision Insurance Long and short-term disability Retirement Plan Options Paid time off Paid Holidays All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit ******************************************* for more information. Special Instructions Summary Important Message 1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

The Administrative Assistant II performs a variety of administrative tasks, including financial and human resources tasks, to support the students, staff, and faculty of a moderately complex department or unit. * Provides general assistance and information to students, faculty, and staff as required * Performs general office tasks, including, but not limited to, answering phones and emails, ordering office supplies, running reports, ordering promotional items, and ordering business cards * Maintains records relating to administrative, financial, and human resources matters * Prepares expenditure and personnel documents; assists with budget reconciliations * Receives and submits facilities requests; coordinates the planned maintenance and acquisition of equipment and services from the IT and Facilities departments * Prepares and distributes communications and correspondence on behalf of others * Assists with contracts as required, gathering quotes, preparing documents, and obtaining signatures * Maintains diaries and schedules for others as necessary, including scheduling appointments, organizing meetings, and making travel arrangements * Assists with coordinating events; attends and assists at events as required * Maintains departmental inventory Marginal Duties * Performs all other duties as assigned * Performs tasks related to specific department/college Supervisory Responsibilities Direct Reports: * May supervise Student Employees Delegation of Work: * May assign work to subordinate(s) Supervision Given: * May supervise the work of student workers Qualifications Required Education: * 30 hours of college course work * Experience in lieu of education Required Experience: * Minimum of two (2) years of related job experience * Education in lieu of experience License/Certification: * None required Preferred Qualifications * None Knowledge, Skills and Abilities Knowledge: * Knowledge of general office and administration tasks and equipment * Knowledge of relevant university policies and procedures Skills: * Good technical skills, including strong proficiency in MS Office and PeopleSoft * Strong analytical and problem solving skills * Excellent interpersonal, communication, and customer service skills * Good attention to detail * Strong organizational skills Abilities: * Ability to work in a timely manner * Ability to multitask * Ability to communicate effectively with a wide range of individuals and constituencies in a diverse university community Work Location and Physical Demands Primary Work Location: * Works in an office environment Physical Demands: * Work is performed in a typical interior work environment which does not subject the employee to any unpleasant elements; individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks * Must have precise hand-eye coordination and the ability to identify and distinguish colors. Must have the ability to move items of up to 40lbs All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.

Provides administrative staff support to an executive within the Tilman J. Fertitta Family College of Medicine (COM). Organizes and coordinates activities of the unit. 1. Drafts correspondence, memoranda, speeches, position papers, program/grant proposals and other written documentation. 2. Assists in organizing activities of the unit, such as retreats, staff development, committee appointments, internship programs, awards ceremonies, etc. 3. Serves on committees and task forces as a representative of the unit. 4. Responds to information requests from internal and external agencies and offices and conducts research to assist in policy and program development. 5. May collect information and write and edit newsletter or news bulletins for the unit. 6. Participates in special projects and prepares a variety of statistical reports as needed. 7. Performs other job-related duties as assigned. MQ: Education: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Experience: Requires a minimum of three (3) years of directly job-related experience. Additional Job Posting Information: * Department is willing to accept education in lieu of experience. * Department is willing to accept experience in lieu of education. All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.

Provides administrative staff support to a university executive. Organizes and coordinates activities of the unit. 1. Drafts correspondence, memoranda, speeches, position papers, program/grant proposals and other written documentation. 2. Assists in organizing activities of the unit, such as retreats, staff development, committee appointments, internship programs, awards ceremonies, etc. 3. Serves on committees and task forces as a representative of the unit. 4. Responds to information requests from internal and external agencies and offices and conducts research to assist in policy and program development. 5. May collect information and write and edit newsletter or news bulletins for the unit. 6. Participates in special projects and prepares a variety of statistical reports as needed. 7. Performs other job-related duties as assigned. MQ: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Experience: Requires a minimum of three (3) years of directly job-related experience. The following documents are required: * Cover letter delineating the manner in which your work experience applies to the posting. * Resume * Salary History * Transcript * Three work references. The hiring department expects you to name current or past supervisors. NOTE: We will maintain your confidentiality and notify you before contacting any of your references. References will be contacted only after the interviewing process has been completed. Incomplete applications will not be reviewed. * Department is willing to accept education in lieu of experience. * Department is willing to accept experience in lieu of education. All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.

Posting Number S06505P Position Title Administrative Assistant II Department Recruiting Location Arlington Position Status Full-time Work Schedule Monday - Friday, 8:00am - 5:00pm * Flexibility offered within reason. * Extended work hours periodically required. Salary Salary is commensurate based on qualifications and relevant experience up to $50,000 Pay Basis Bi-weekly Job Summary The Administrative Assistant II provides administrative support to assist administrators, staff and/or faculty in achieving departmental goals. May include one or more of the following duties: coordination of daily office management, assisting with budget preparation, drafting correspondence, processing documents for personnel matters, etc. Acts as a departmental liaison. Essential Duties and Responsibilities * Oversees the daily office operations of a business or academic unit. * Serves as a liaison and acts on behalf of administrator in dealings with internal and external clients. * Serves as the point of contact for office. * Performs a variety of administrative duties for the department. * Answers questions and resolves problems regarding the business unit. * Ensures compliance with internal and external policies and procedures. * Reviews and approves financial transactions including purchase orders, vouchers, deposits, transfer of funds and pro card transactions. * May perform monthly reconcilement of pro cards. * Coordinates travel arrangements and prepares expense vouchers and expense reimbursements. * May track and maintain departmental financial accounts (i.e., cost centers, grants, etc.) * Processes and maintains various personnel records (e.g., appointments, change of status, leave requests, terminations, etc.). * May act as departmental timekeeper. * Composes correspondence on behalf of supervisor or under own signature. * Assist with meeting logistics including room scheduling, ordering of food, arranging for accommodations such as chairs, tables, marker boards, AV equipment, etc. * May direct the work of other clerical staff by assigning duties. * Performs other duties assigned. Minimum Qualifications * High school diploma or equivalent. * Four (4) years of experience providing secretarial or administrative support in increasingly demanding positions. Preferred Qualifications * Bachelors' degree in Communication, General Studies, or Business. * Experience with department budgets. * Experience processing basic financial transactions. * Experience with PeopleSoft. * Experience with University of Texas at Arlington policies and procedures. Knowledge, Skills and Abilities * Ability to utilize Microsoft Office Suite * Knowledge of standard office practices and procedures * Ability to maintain accurate records * Skilled in written and oral communication skills * Ability to independently resolving routine and complex problems and make decisions * Ability to draft, read and comprehend a variety of correspondence * Ability to manage time effectively and prioritize work * Skilled in preparing clear and concise reports, correspondence, and other written materials * Skilled in conflict resolution, using tact, discretion, initiative, and independent judgment within established guidelines * Skilled in researching, compiling, and summarizing a variety of informational, financial, and statistical data and materials * Skilled in applying logical thinking to solve problems or accomplish tasks * Understanding, interpreting, and communicating complicated policies, procedures, and protocols Other Requirements Workplace and Eligibility Conditions Benefits Eligible Yes Benefits at UTA We are proud to offer a comprehensive benefits package to all our employees at the University. **************************************** To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link: ******************************************************************** CBC Requirement It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University. This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA-48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks. EEO Statement It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy. University Information The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 "Very High Research Activity" institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times' "Best for Vets: Colleges" and is the top university in North Texas for its graduates' salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 - including leaders at many of the 24 Fortune 500 companies headquartered in North Texas - UTA contributes an estimated $29 billion annually to the Texas economy. UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university's strategic growth and commitment to serving the broader community. Furthermore, UTA has launched the RISE 100 initiative, aiming to recruit 100 new tenure-system faculty to strengthen its research enterprise and leadership in key academic areas. Learn more at ******************************************************************** This is an exciting time to join UTA and contribute to its bold vision for the future. ADA Accommodations The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to ************ or email ***************. Posting Detail Information Number of Vacancies 1 Open Until Filled Minimum Number of References Required 3 Maximum Number of References Accepted 3 Special Instructions to Applicants Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

The Administrative Assistant I will perform stormwater licensing and permitting work under the Texas Pollutant Discharge Elimination System ( TPDES ). Receives and reviews permit applications; ensures compliance with applicable policies, administrative codes, and statutes; communicates with external and internal customers; and approves permits. Essential Duties And Responsibilities Provides telephone and e-mail customer service to the regulated community, consultants, and general public; answers questions about completing and submitting applications; supplies information regarding permit processing, policies, and procedures; and supports and resolves customer inquiries. Reviews applications for stormwater general permits, under the TPDES . program for completeness, accuracy, and compliance with all applicable rules and established division procedures and guidelines; inputs permit applications and required technical data into appropriate computer applications and systems with minimal errors. Locates and interprets information from databases and systems. Accesses customer account information via computer systems and makes entries to resolve problems. Performs administrative duties for the Stormwater Processing Center; communicates and coordinates with other Texas Commission on Environmental Quality ( TCEQ ) divisions appropriately based on the functions, programs and policies of the TCEQ . Trains and mentors staff members as needed. Participates in TCEQ Central Registry maintenance and data cleanup. Tracks workload and productivity for a variety of tasks and provides monthly reports to management as applicable; assists in updating the Stormwater Processing Center's procedures and practices. Performs other duties assigned. Minimum Qualifications High school diploma/ GED . Five (5) years of increasingly responsible administrative, secretarial and clerical experience; or an equivalent mix of education and relevant experience in similar role. Preferred Qualifications Bachelor's Degree. Experience answering, screening, and routing phone calls and emails; helping customers with technical questions; data entry and preparing correspondence, reports, forms, and other documents. Work Schedule Monday-Friday; 8:00am-5:00pm. Hybrid eligible. Infrequent travel (i.e., annually) for activities such as job skills training or participating in institutional and client meetings and conferences. Based on funding availability. The position set to continue until the start of fiscal year of 8/31/2026.

The Administrative Assistant I provides a high level of administrative support for the Department of Kinesiology's Undergraduate/Graduate Programs, the Centers in Kinesiology, and Research Post-Award Activities. The position requires exercise of independent judgment, initiative and teamwork; supporting the mission of the department and ensuring effective and efficient office management. Essential Duties And Responsibilities Provide post-award support on grant funding: purchases on procard or requisitions/purchase orders, processtravel and non-travel expense reports, payment vouchers, and mileage reports . Process and reconcile monthly procurement card statements. Pay research subjects on working funds or gift cards, requiring accurate bookkeeping and ensuring compliance. Administrative support for the SURPINT , CHLL , Kourage Health, Lil Mavs, MavFit, and BVM Centers - making deposits, parking submissions, providing accesses, APS payments, reserve meeting spaces, arrange logistics and order catering for events, as needed. Administrative support for T&P, Undergraduate Curriculum, Grad Studies, and Department Committees - taking minutes and distribution of information. Coordination of scholarship payments thru Sharepoint for department scholarships Coordinate mail/deliveries, maintain inventory of office supplies, and copy machine. Performs other duties assigned. Minimum Qualifications High school diploma. Four (4) year of secretarial experience or a equivalent mix of education and relevant experience in similar role. Preferred Qualifications Bachelor's degree. One (1) of upper-level secretarial experience. Proficient in the use of Microsoft Office, including Outlook, Word, and Excel. Experience working with MyMav, Sharepoint and UT Share. Work Schedule Monday - Friday; 8:00 am - 5:00 pm

Administrative Assistant I provides highly skilled coordination and management of the administrative operations for the Intercultural Student Engagement Center. The position requires exercise of independent judgment, initiative and teamwork; while assisting the staff to support the mission of the department and the Division of Student Affairs, ensuring effective and efficient office management. Essential Duties And Responsibilities Responsible for coordination and management of the administrative operations for the Intercultural Student Engagement Center ( ISEC ). Management of reception areas providing front desk support, scheduling appointments, and opening and closing the office during regular business hours. Maintain office supplies and equipment inventory. Performs routine clerical tasks including organization, answering phones, filing, compliance with record retention policies, typing, office supplies, requesting guest access, parking passes and necessary errands. Arranges meetings, coordinates calendars, and prepares agendas and other formal and confidential correspondence. Prepare and manage documents in UT Share including but not limited to procurement cards, travel authorizations, processing of payments, purchase orders, SAHRA and reimbursements and internal budget. Coordinates all professional staff and student personnel processing and paperwork for the department, including payroll for the department's student employees via UT Share and TCP systems. Assists with the administrative onboarding processes of new personnel. Manage departmental files and rosters, processing event and registration paperwork, managing academic and membership reports. Assist with administrative support for student organizations as needed. Supervision of two (2) student assistants including the scheduling of student hours for front office coverage. Assist with managing administrative tasks for department, such as emails, including the ISEC email. Minimum Qualifications High school Diploma. Five (5) years or increasingly responsible administrative and clerical experience. One (1) year of supervisory experience or the equivalent. Preferred Qualifications Bachelor's degree. Experience with UT Share/PeopleSoft. Experience preparing appointment documents, entering and reconciling statement of accounts. Experience writing/preparing correspondence Work Schedule Monday - Friday: 8:00am - 5:00pm. One (1) day of the week from 10:00am - 7:00pm.

The Administrative Assistant II provides administrative support to assist administrators, staff and/or faculty in achieving departmental goals. May include one or more of the following duties: coordination of daily office management, assisting with budget preparation, drafting correspondence, processing documents for personnel matters, etc. Acts as a departmental liaison. Essential Duties And Responsibilities Oversees the daily office operations of a business or academic unit. Serves as a liaison and acts on behalf of administrator in dealings with internal and external clients. Serves as the point of contact for office. Performs a variety of administrative duties for the department. Answers questions and resolves problems regarding the business unit. Ensures compliance with internal and external policies and procedures. Reviews and approves financial transactions including purchase orders, vouchers, deposits, transfer of funds and pro card transactions. May perform monthly reconcilement of pro cards. Coordinates travel arrangements and prepares expense vouchers and expense reimbursements. May track and maintain departmental financial accounts (i.e., cost centers, grants, etc.) Processes and maintains various personnel records (e.g., appointments, change of status, leave requests, terminations, etc.). May act as departmental timekeeper. Composes correspondence on behalf of supervisor or under own signature. Assist with meeting logistics including room scheduling, ordering of food, arranging for accommodations such as chairs, tables, marker boards, AV equipment, etc. May direct the work of other clerical staff by assigning duties. Performs other duties assigned. Minimum Qualifications High school diploma or equivalent. Four (4) years of experience providing secretarial or administrative support in increasingly demanding positions. Preferred Qualifications Bachelors' degree in Communication, General Studies, or Business. Experience with department budgets. Experience processing basic financial transactions. Experience with PeopleSoft. Experience with University of Texas at Arlington policies and procedures. Work Schedule Monday - Friday, 8:00am - 5:00pm Flexibility offered within reason. Extended work hours periodically required.

The Administrative Assistant II provides administrative support by completing data entry of public water system data, reviewing monthly reports, completing quality assurance on processes and workloads, and conducting other administrative tasks as needed for the Texas Commission on Environmental Quality ( TCEQ ) Water Supply Division. Position is located in Austin. Essential Duties And Responsibilities Arranges meetings, conferences, and workshops; prepares agendas; takes meeting notes minutes. Prepares and reviews reports for upper management; Assists in making assignments to team members; tracks and monitors the department workload, productivity, and backlog. Performs quality control of processes and workloads; provides status to upper management management. Reviews enters data; performs filing and coding. Interprets and implements administrative decisions and policies; serves as administrative liaison with other departments and outside organizations. Trains and mentors staff members; supervises the work of departmental support staff. Performs other duties as assigned. Minimum Qualifications Bachelor's degree in a related field. One (1) year experience in administrative work experience or an equivalent mix of education and relevant experience in similar role. Preferred Qualifications Six (6) months of work experience with TCEQ , knowledge of rules and regulations. Four (4) years of administrative work experience within a team environment. Work Schedule Monday-Friday; 8:00 am-5:00 pm. Hybrid eligible. Infrequent travel (i.e., annually) for activities such as job skills training or participating in institutional and client meetings and conferences. Based on funding availability, the position might end on 8/31/2026.

The University of Texas at Dallas (UT Dallas) has an excellent job opportunity for individuals looking to join our team as an Administrative Assistant II in the Office of the Vice President for Academic Affairs and Provost. We are seeking an Administrative Assistant II to play a pivotal role in providing comprehensive administrative support within the Office of the Provost. Responsibilities encompass supporting daily office operations, supporting Associate and Assistant Provosts, and assisting with annual faculty and staff processes. The Administrative Assistant II will become familiar with the Schools, Academic Affairs units, policies, and functions of UT Dallas. A successful candidate will be detail-oriented, organized, and have excellent oral and written communication skills in English. The Administrative Assistant II must be approachable while maintaining a high level of professionalism, discretion, and diplomacy. Additional skills needed include intermediate level skills in Microsoft Office applications such as Teams and Excel, as well as Adobe Acrobat Pro. Essential Duties And Responsibilities Provide support for calendar management, travel arrangements, expense reimbursements, conference registrations, purchasing, and facilities management work orders for Provost Office's staff including Associate Provosts and Assistant Provosts Serve as primary backup to the Assistant to the Provost and other Administrative Assistants as needed Manage the main office phone line and incoming/outgoing mail Serve as Building Liaison Manage the annual asset inventory process Support Associate Provost for Administration with various processes including but not limited to: Prepare for staff meetings Coordinate annual performance appraisals, compliance trainings, and remote work agreements Maintain university-issued OneCard Assist with cash/check deposits Maintain listserv for office staff Social event planning for the Office of the Provost Provide general care for office suite and copiers Other duties as assigned

Assists multiple faculty with business operations of the area. Provides guidance to faculty and graduate students regarding university/state policies and procedures pertaining to purchasing and ordering, travel and reimbursement, account reconciliation, and room/resource access. May assist faculty with correspondence. Essential Duties And Responsibilities Complete general office duties and responsibilities to support academic area. Gather data to complete program and school status reports, Create communication templates for student engagement (emails, checklists, enablers, handouts etc.), Communicate with internal (faculty, staff) and external clients (corporate partners, suppliers, catering, high schools), Prepare draft content for promotional materials and take meeting minutes. Support area faculty as needed. Responsible for the business operations of the department to include reconciling accounts, budget checks, utilizing e-procurement software, credit card reconciliation, revenue deposits and other business operations/projects as needed. Creates a positive workplace culture for faculty and staff. Participates, supports and engages in events supporting departmental, School and University mission, creating a positive educational environment for students. Functions as liaison to Procurement Management, Travel, Accounts Payable, University credit card administration, Accounting and Financial Reporting, Central Business Office, JSOM Dean's Office, areas within the Office of Research, and other units on campus. Answers questions, provides advice to faculty regarding compliance with relevant university policies, local, state and federal laws and regulations.

Provide administrative support of a unit's routine business or academic activities. Essential Duties And Responsibilities - Answer incoming calls for the Center. - Greet visitors and study participants. - Assist with CVL events, including setup, clean-up, registration, etc. (note individual is needed on 2/23/24 at UTSW to help during our Symposium). - Assist administrative staff with reconciliations and purchases. - Provide assistance as needed to various research labs. - Other duties as assigned.

Information The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence - advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn. Salary Range: $19,000 - $21,000 annualized, commensurate with education, experience, and qualifications. Job Type: Part Time, 20 hours a week Posting Close Date: Applications will be accepted through 11:59 PM CDT on the listed close date. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received. Required Application Materials: * Resume is required * Cover Letter is preferred Job Details Job Summary The Administrative Associate assists in the supervision and administration of a department and handle various administrative decisions. This is a grant-funded position dependent on availability of funds and/or departmental need. Core Responsibilities * Supervises clerical staff and administrative planning of internal activities, programs, and special projects. Makes administrative decisions requiring a thorough knowledge of regulations, policies, and procedures. * Uses initiative and independent judgment to relieve one or more administrators of administrative matters and decisions. Assists administrators in establishing and attaining departmental goals and objectives. * Plans, organizes and coordinates administrative duties. Supervises and trains clerical staff. Establishes organizational policies, work rules, and operating procedures. * Assists in preparing departmental budgets by gathering and compiling information and making recommendations. Maintains and monitors budgets and fiscal reports. * Collects data from various sources and analyzes for accuracy, completeness, and relevance. Prepares complex, statistical, technical, financial, and confidential reports, charts, and graphs. * Edits memoranda, reports, and proposed publications. * Acts as a liaison with other departments and agencies regarding inventory control, building services, equipment maintenance and repair, purchasing, safety, and other administrative matters. * Disseminates important policy and procedure information to faculty and staff. * Performs annual evaluations of assigned clerical staff. * Takes a proactive approach to assist co-workers in various tasks, to ensure safety. * Performs other duties as assigned. Required Qualifications * High school graduate or GED. * Six (6) years of increasingly responsible administrative, clerical, or office experience. * At the department's discretion, a Bachelor's degree may be substituted for four (4) years of experience. * This position requires the ability to maintain the security and integrity of UT San Antonio and its infrastructure. Preferred Qualifications * Bachelor's degree from an accredited university. Knowledge, Skills, and Abilities * Knowledge of current methods and systems of bookkeeping, filing, and purchasing. * Demonstrated ability to apply knowledge in everyday work situations while utilizing independent judgment. * Proficiency in the use of English grammar, spelling, and verbal and written communication. * Demonstrated ability to apply knowledge in everyday work situations while utilizing independent judgment. * Advanced knowledge of university and/or public sector organizational structure, policies, rules, and procedures. Working Conditions * Office environment. * Ability to travel to and from meetings, training sessions, or other business-related events. * Occasional after-hours and weekend work or overtime may be required. Physical Demands * Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally. * Exerts up to 10lbs. of force occasionally. This position will work primarily on campus. Travel and parking expenses are the employee's responsibility. This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire. Equal Employment Opportunity As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.

This position provides program and administrative support to the Beirne Director for Center for Catholic Studies (CCS). ESSENTIAL DUTIES AND RESPONSIBILITIES: Provides comprehensive administrative support in daily activities for the office; maintains email distribution lists and shared calendars; manages incoming and outgoing correspondence, including emails, faxes, mail, and packages including all print, digital, and video resources; makes copies, files, maintains general office supply inventory, furniture, office equipment and submits facilities service requests, and establishes and improves office procedures Acts as the receptionist and greets, directly helps, or redirects contact with all students, faculty, and others seeking information from the office via email, telephone, social media, or in-person communication. Coordinates all administrative tasks associated with programming and events, including, but not limited to, adding events to appropriate calendars, making in-person or virtual space reservations and managing RSVPs; Assists team members with event planning and registration as needed. Coordinates event logistics for the Center's signature speaker series Assists with program planning and implementation to secure resources and logistical details of classes, instruction, events or meetings by securing room(s), virtual resources and managing digital requirements. Provides support for set-up/execution, speaker needs, distribution of materials, catering and any other related planning details while ensuring all plans are executed appropriately. Prepares media and materials for programs and special events in coordination with University Communications for print and social media posts. Coordinates the production and distribution of marketing materials and social media releases. Collaboratively manages all department finances with leadership, including the budget, check requests, travel expense and reimbursement requests, credit card statements, inventory, purchasing resources, and other financial matters; maintains the annual financial asset inventory log. Manages and processes all aspects of travel arrangements to include University travel documentation, expenses and reimbursements for leadership and visiting lecturers. Creates, composes and edits documents, presentation and reports. Creates and maintains databases. Maintains filing records as per office policy and operational functions. Assembles and disseminates information as requested for internal and external individuals or organizations. Schedule appointments, and supports office staff. Performs other duties as assigned. QUALIFICATIONS: High School Diploma/GED required; Associate's Degree from an accredited college/university or an equivalent combination of education and work related experience preferred. Two or more years administrative experience required; experience in an educational or non-profit organization, ideally managing projects and/or high-profile events, is preferred. Must clear and maintain a favorable background investigation and clearance Must have a valid driver's license, motor vehicle liability insurance, and personal injury insurance, or have a self-reliant source of transportation to conduct business on a daily basis Must feel comfortable operating in several technological platforms and in learning new technologies Must have the ability to demonstrate intermediate skills in MS Office (Word, Excel, Outlook [email and calendar], and Teams). Uses various software applications, such as spreadsheets, virtual platforms (Zoom, Teams). Must have excellent verbal and written communication skills. Strong public relations and customer service skills with an ability to implement diplomacy and discretion at all times; an ability to work effectively with communities across the university; highly responsive to the needs of others. Must have a high ethical standards and a strong sense of confidentiality; ability to prioritize and manage multiple deadlines; thrive in a complex work environment; displays solid problem solving and interpersonal skills; works well independently and as part of a team. Must have strong self-initiative skills and use discretion to complete work assignments; initiative is frequently required to complete work assignments along with professional demeanor, appearance and strong work ethic. Must have a high attention to detail and be able to organize workflow, coordinate activities, balance simultaneous projects without loss of efficiency in a multi-tasked environment, and manage multiple priorities to meet deadlines. Positive attitude (friendly, and courteous service) is essential. Promotes and maintains a spirit of helpfulness, congeniality, and sensitivity to the private and/or confidential aspects of the Center for Catholic Studies. PHYSICAL DEMANDS: Working conditions include a combination of working in the office and remotely as needed. Must be able to move across the university campus to conduct day to day business. While performing this role, the employee will be regularly required to sit, walk, and stand; talk and hear, both in person and by telephone; and use hands repetitively to operate standard office equipment; and occasionally required to lift up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. Frequently communicates with others using approved technological resources; must be able to exchange accurate information through designated systems within a timely manner. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. St. Mary's University is a Hispanic-Serving Institution and an Equal Opportunity Employer.

The administrative assistant is a part of the Student Health and Wellness programs department which includes the following functional areas: Student Counseling Center, Student Accessibility Services, Student Health Center, and Wellness Programs. The team is a dynamic and holistic care model office within the division of Student Development. This position will provide general administrative support to the Executive Director and the respective areas of responsibility. ESSENTIAL DUTIES AND RESPONSIBILITIES: * Provides comprehensive administrative support in daily activities for all areas of the department. Handles all incoming and outgoing correspondence and inter-office communications, and visitors, answers telephones, manages mail, makes copies, files, maintains general office supply inventory, submits facilities service requests. and processes work orders. * Schedules and monitors appointments and emails for health and wellness programs. Answers basic questions regarding Health and Wellness Programs services and programs; loops in department leads as needed; * Maintains and secures accurate confidential departmental student files and databases as needed; process reports with statistical information on clients and year-end data; * Creates, composes and edits documents, presentation and reports. Creates and maintains databases. Maintains filing records as per department policy; Assembles and disseminates information as requested for internal and external individuals or organizations. * Assists with the monitoring and reporting of departmental budgets; manages/tracks invoice payments, purchasing of office supplies, payroll and personnel procedures, conference/ travel arrangements and expense reimbursements; * Plans, arranges and secures resources and logistical details for various special events, special projects, student programming or meetings by securing room(s), virtual resources and managing digital requirements. Provides support for set-up/execution, distribution of materials, catering and any other related planning details while ensuring all plans are executed appropriately. * Arranges, supports, and attends meetings, events or conferences. Invites required participants, documents meeting results to include attendance logs, minutes, and/or action items. Consults with directors and professional staff on action items and ensures materials are timely distributed. * Hires, guides and supervises the student workers. Creates and fosters collaboration efforts with other student staff members housed within the front office area by working and communicating with their direct supervisors; * Supports department functions via various student service software programs (RattlerTracks; GivePulse; Maxient; Banner; Catertrax, etc.) as needed; * Assists with coordination of department efforts to provide for student welfare and access to student wellness resources; * Provides direct support to departmental, divisional and institutional programs, as needed, to manage time-sensitive projects and to ensure priorities are handled with a high degree of professionalism and confidentiality; Serves as a point of contact project person and takes on non-routine projects that generally require coordinating between various offices. * Works closely with Business Manager in Student Health Center, to help coordinate holistic care to our students, and promote good communication across all areas of Student Health and Wellness. * Fosters a collaborative approach and maintain good relations with all members of Student Health and Wellness and other University offices and departments; * Performs any other duties as assigned. QUALIFICATIONS: * High school diploma or GED required; Bachelor's degree is preferred. * Must have three (3) years of demonstrated administrative support experience; experience in office management, bookkeeping, paralegal/legal assistant, or medical office experience strongly preferred * Experience and or proficient skillset with spreadsheets, database management, data formatting and reporting, and/or Enterprise Resource Planning Systems (Banner or similar) is highly preferred * Must clear and maintain a favorable background investigation and clearance * Must have the ability to demonstrate high proficiency in MS Office (Word, Excel, Outlook, and PowerPoint), Teams, Zoom, or similar online/virtual meeting platforms. * Must have excellent verbal and written communication skills. Strong public relations and customer service skills with an ability to implement diplomacy and discretion at all times; an ability to work effectively with communities across the university; ability to maintain effective communication with all staff in Student Development area in order to maintain a welcoming environment and well-informed team approach; * Must have a high ethical standards and a strong sense of confidentiality; ability to prioritize and manage multiple deadlines; thrive in a complex work environment; displays solid problem solving and interpersonal skills; works well independently and as part of a team. * Must have strong discretion to complete work assignments. Initiative is frequently required to complete work assignments. Decisions are made regarding policy interpretation and individual work priorities * Must have commitment to work collaboratively with a diverse and dynamic community. * Must have a high attention to detail and be able to organize workflow, coordinate activities, balance simultaneous projects without loss of efficiency in a multi-tasked environment, and manage multiple priorities to meet deadlines; Ability to manage, follow-up, work in collaboration and finalize projects, crisis situations and other issue that may arise; * May be required to work more than 40 hours a week to accommodate University events and projects. * Bilingual Preferred (English/Spanish with the ability to understand and to make one's self understood to Spanish speaking individuals) PHYSICAL DEMANDS: * Working conditions are in an office environment and university campus setting. Must be able to move across the university campus to conduct day to day business. * While performing this role, the employee will be regularly required to sit, walk, and stand; talk and hear, both in person and by telephone; and use hands repetitively to operate standard office equipment; and occasionally required to lift up to 25 pounds. * Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. * Frequently communicates with others using approved technological resources; must be able to exchange accurate information through designated systems within a timely manner. * Constantly operates a computer and other office productivity machinery. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. St. Mary's University is a Hispanic-Serving Institution and an Equal Opportunity Employer.