Contracting Officer jobs at Stanford University - 11 jobs

Department PSD Local Business Center: Chemistry Plus About the Department The Physical Sciences Division (PSD) has a rich history of advancing and defining new fields of discovery in the physical sciences and mathematics, and this tradition of innovation continues today. Our inquiry and impact spans from the edge of the observable universe to human-computer interaction, from biophysical materials science to the geologic record of seawater composition, from gravitational waves to geometric flows, and beyond. The Physical Sciences Division Local Business Center (PSD-LBC) provides grants and finance management support to faculty, researchers, and administrators for many of the organizations (departments, research centers, and institutes) within the Physical Sciences Division. Our goal is to provide high levels of service in order to advance the PSD's mission in research and education. Job Summary The Senior Grants and Contracts Administrator works independently to administer pre-award and/or post-award activities relating to grant and contract proposals/funding within a department or unit. Serves as a subject matter expert and provides mentoring and training for less experienced grant coordinators and administrators. Responsibilities Working with Principal Investigators, faculty and academics, manages all aspects of their portfolios regarding Pre-Award administration, which includes proposal preparation, proposal budgeting, routing applications through AURA the University system of record for all grant/contract proposals and awards. Works with University Research Administration (URA) to ensure awards have been accepted/negotiated and set up in our financial system. Manages all aspects of Post-Award administration for portfolios, which includes account reconciliation, expenditure forecasting, and meeting with faculty to discuss account expenses. Assists with annual progress reports, annual effort reports and processes closeout. Submits subcontract materials when needed to URA to ensure sub agreements are issued. Assists with the processing or Material Transfer Agreements (MTA's), when needed. Acquires IDC cost and cost share waivers when needed. Works with URA to ensure research compliance is in place for IBC, IACUC, IRB, COI, export controls, and foreign influence. Approves all transactions charged to restricted and unrestricted accounts so that expenditures are in agreement with account budgets.Composes payroll and expenditure transfers, monitors invoicing and payments on awards, approves GEMS charges and Purchase Order. Along with Grants and Contracts Manager, trains, onboards, provides guidance and serves as an informational resource to junior Grants & Contracts Coordinators and Administrators for both the pre-award and post-award. Oversees gift and endowment accounts, departmental operating accounts and faculty unrestricted research accounts. Provides specialized support for the research enterprise within a department or unit, including pre- and/ or post-award administration for all sponsored activity. Serves as liaison between PIs, University administrative offices, and external agencies. Ensures service and communication to PIs, standardized information, best practices development, and that all faculty and research staff are aware of any new grant policies and changes. Analyzes industry trends and remains current with agency and regulatory changes. Monitors department/ unit compliance with University, Divisional and Department policies and procedures and implements corrective actions for issues identified. Performs other related work as needed. Minimum Qualifications Education: Minimum requirements include a college or university degree in related field. Work Experience: Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline. Certifications: --- Preferred Qualifications Experience: Progressively responsible work experience in sponsored programs administration. Senior-level skills in pre-award, post-award, and contract administration. Experiences within research-intensive environments and supporting highly productive and motivated research faculty and staff, on an academic research institution, research foundation, or industry / corporate research setting. Preferred Competencies Ability to work independently and as a member of a cohesive team. Deep knowledge of sponsor agency guidelines (Federal, non-Federal, and other) along with policies related to proposals and awards. Ability to confidently interact with corporate and industry sponsors - faithfully representing the needs of the University and its research faculty. Comfortable with deadline-driven work tasks and the capacity to get things achieved through others. Strong communication skills with a high degree of “emotional-intelligence” and a skillful negotiator. Ability to translate complex work issues into understandable and actionable plans toward resolution. Ability to refine skills through continuous learning. Exercises independent judgement and work under limited guidance due to previous experience/breadth and depth of knowledge of administrative processes Consistently demonstrate resourcefulness in the completion of multiple projects; works independently on complex or high impact assignments which require the regular use of creativity and understanding of operational impact. Working Conditions This position is eligible for a remote work schedule. Application Documents Resume (required) Cover Letter (required) References (preferred) When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application. Job Family Financial Management Role Impact Individual Contributor Scheduled Weekly Hours 37.5 Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Pay Rate Type Salary FLSA Status Exempt Pay Range $85,000.00 - $110,000.00 The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting. Benefits Eligible Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook. Posting Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call ************ or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: *********************************** Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

through March 2028 Renewal is on an annual basis, however, is not guaranteed. Under the general supervision of the Director of Purchasing and Contracts Administration, the Contract Specialist oversees the District's contractual acquisition process for goods, services, professional services, and maintenance services. Working in compliance with all applicable codes, policies, and regulations - including public works requirements and the Department of Industrial Relations (DIR) - this position is responsible for planning, developing, coordinating, funding, conducting, negotiating, administering, and finalizing bids, requests for proposals, and service contracts of intermediate monetary value. The Contract Specialist also performs a range of administrative and technical duties, such as maintaining and updating contract records, preparing and routing contracts for execution, drafting and submitting Board agenda items, and responding to inquiries from regulatory agencies and prospective bidders. In addition, the position assists with drafting, reviewing, negotiating, and ensuring compliance for various District agreements - including consulting, licensing, affiliation, and internship agreements - while evaluating terms, conditions, liabilities, and insurance requirements to protect the District's best interests. EXAMPLE OF DUTIES: * Serves as the point of contact for bidding and contractual matters, and advises on pertinent codes, policies, regulations, policies and procedures. * Plans, coordinates, develops, conducts, and acquires approvals. * Closes out bids, requests for proposals (RFPs) and contractual transactions. * Acquires, validates and returns bonds. * Validates Contractor's State License Board (CSLB) Licenses, DIR's registration, insurance certificates. * Documents the acquisition cycle of formal/informal bids, RFPs, invitations for bids, and Public Works projects. * Maintains and updates bid and RFP templates, forms and certifications to reflect code changes and regulations. * Ensures use of appropriate legal contract forms(s), clauses, and approvals to minimize District's risk and exposure to liabilities. * Receives and validates contracts files and documents * Serves as departmental contact for the development, review, and preparation of construction related bids, requests for qualifications, requests for proposals, requests for information, prequalification, invitations for bids, sole source justifications, contracts, and associated documentation for Facilities, construction and professional services projects. * Serves as the departmental contact for professional services agreements, affiliation agreements, requests for qualification, requests for proposal, sole source justifications, contracts and associated documentation, and the conduct of these processes as assigned. * Responds and files to governmental and regulatory agencies. * Files and maintains electronic and hard copy documentation, correspondence, contractual changes, change requests and Board approvals. * Determines and selects the appropriate type of contract requirements and procurement methodology, consistent with Board policy and related codes. * Assist in developing, implementing and training District staff in the procurement and contracting processes and functions. * Monitors compliance of District staff with established policies and procedures and provides appropriate guidance and assistance. * Ensures contract execution, close-out, extension, termination or renewal. * Prepares and submits Board Agenda items as they related to assigned areas of responsibility. * Prepares and distributes correspondence, reports, charts, agendas, and materials containing confidential and/or sensitive information. * Administers and ensures contracts compliance. * Prepares contractual agreements for execution by the contractor and the District's representative. * Ensures projects funding and completes encumbrances. * Stay current on relevant laws, regulations and issues pertaining to public bidding and contracting. * Investigates and resolves problems relating to price, quantity, quality or warranty, contractual performance deficiencies, and other discrepancies or variances for accounts payable. * Assist with in resolving financial system's discrepancies. * Works with Executive and Senior Management as well as line staff and other personnel in securing their procurement and contract's needs. * Researches and determines areas of cooperative purchasing, and incorporates them to assess District needs, including California Multiple Awards Schedule (CMAS) and County bids, piggy-backing on other bids. * Generates and provides monthly reports on planned bids, bids in process, contracts status including but not limited to; completion date, expiration, renewals, extension; amendments, funding, requestors, renewal deadlines and other relevant criteria. * Provides guidance to lower level staff in select procurement KNOWLEDGE AND ABILITIES KNOWLEDGE OF: * Federal and State Codes relating to public construction projects. * Contracting, and the acquisition supplies, equipment, leases and services. * Methods and techniques of purchasing supplies, equipment, materials and services, contract types, sources of supplies, equipment, materials and services used in a community college district. * Principles and elements of contract law, Uniform Commercial Code, after-sales servicing and warranties; * Principles, methods and techniques of computerized data processing, computer applications, including hardware and software. * Oral and written communication. * Correct English usage, grammar, spelling punctuation, and vocabulary. * District organizational structure, operations, programs, policies, procedures, philosophy, mission, goals, and objectives. * Interpersonal skills, use of tact, patience, and courtesy. * Problem solving and conflict resolution in an academic environment. * Modern office practices, procedures, equipment, and software applications. ABILITY TO: * Answer correspondence independently and to apply laws, rules, regulations, and policies affecting community college district purchasing and contracting aspects. * Explain and interpret laws, rules, regulations, and policies to District personnel, prospective bidders, and representatives of other agencies. * Analyze contracts, resolve contractual problems and disputes. * Prepare clear and concise reports, prepare legal forms, and documents; * Lead the work of others. * Communicate effectively both orally and in writing. * Interpret, apply, and explain rules, regulations, policies, and procedures. * Analyze situations accurately and adopt an effective course of action. * Ensure compliance with local, state and federal guidelines, policies, rules, and regulations. * Establish and maintain effective working relationships with others. * Demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students, faculty, staff, and community. EDUCATION AND EXPERIENCE: * A Bachelor's degree in Business Administration or closely related field; AND * Three years of increasingly responsible experience in material management, or purchasing, or contract administration, preferably in a community college district. Experience in a private industry or public agency involving direct experience with purchasing, contract administration; warehousing and delivery activities is acceptable. * Additional experience in contract administration and purchasing may be substituted for the required degree on a year for year basis. PREFERRED QUALIFICATIONS: * Certified Purchasing Manager (CPM) * Certified Professional Contracts Manager (CPCM) * Certified Associate Contracts Manager (CACM) * Certified Public Procurement Officer (CPPO) * Certified Professional Public Buyer (CPPB). * Previous experience in public works PHYSICAL ABILITIES: Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds. ENVIRONMENTAL ELEMENTS: Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. LEVEL OF SUPERVISION EXERCISED: None. Core Competencies: The District has identified the following essential skills and attributes needed for success in this position. * Contract Management and Administration * Legal and Regulatory Compliance * Negotiation Skills * Procurement and Bidding Processes * Communication and Stakeholder Management * Attention to Detail and Accuracy * Risk Management and Compliance * Organizational and Time Management Skills Salary Range: CFT-52

Department PSD Local Business Center: Chemistry Plus About the Department The Physical Sciences Division (PSD) has a rich history of advancing and defining new fields of discovery in the physical sciences and mathematics, and this tradition of innovation continues today. Our inquiry and impact spans from the edge of the observable universe to human-computer interaction, from biophysical materials science to the geologic record of seawater composition, from gravitational waves to geometric flows, and beyond. The Physical Sciences Division Local Business Center (PSD-LBC) provides grants and finance management support to faculty, researchers, and administrators for many of the organizations (departments, research centers, and institutes) within the Physical Sciences Division. Our goal is to provide high levels of service in order to advance the PSD's mission in research and education. Job Summary The Senior Grants and Contracts Administrator works independently to administer pre-award and/or post-award activities relating to grant and contract proposals/funding within a department or unit. Serves as a subject matter expert and provides mentoring and training for less experienced grant coordinators and administrators. Responsibilities * Working with Principal Investigators, faculty and academics, manages all aspects of their portfolios regarding Pre-Award administration, which includes proposal preparation, proposal budgeting, routing applications through AURA the University system of record for all grant/contract proposals and awards. Works with University Research Administration (URA) to ensure awards have been accepted/negotiated and set up in our financial system. * Manages all aspects of Post-Award administration for portfolios, which includes account reconciliation, expenditure forecasting, and meeting with faculty to discuss account expenses. Assists with annual progress reports, annual effort reports and processes closeout. Submits subcontract materials when needed to URA to ensure sub agreements are issued. Assists with the processing or Material Transfer Agreements (MTA's), when needed. * Acquires IDC cost and cost share waivers when needed. Works with URA to ensure research compliance is in place for IBC, IACUC, IRB, COI, export controls, and foreign influence. * Approves all transactions charged to restricted and unrestricted accounts so that expenditures are in agreement with account budgets.Composes payroll and expenditure transfers, monitors invoicing and payments on awards, approves GEMS charges and Purchase Order. * Along with Grants and Contracts Manager, trains, onboards, provides guidance and serves as an informational resource to junior Grants & Contracts Coordinators and Administrators for both the pre-award and post-award. * Oversees gift and endowment accounts, departmental operating accounts and faculty unrestricted research accounts. * Provides specialized support for the research enterprise within a department or unit, including pre- and/ or post-award administration for all sponsored activity. Serves as liaison between PIs, University administrative offices, and external agencies. * Ensures service and communication to PIs, standardized information, best practices development, and that all faculty and research staff are aware of any new grant policies and changes. * Analyzes industry trends and remains current with agency and regulatory changes. Monitors department/ unit compliance with University, Divisional and Department policies and procedures and implements corrective actions for issues identified. * Performs other related work as needed. Minimum Qualifications Education: Minimum requirements include a college or university degree in related field. Work Experience: Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline. Certifications: * -- Preferred Qualifications Experience: * Progressively responsible work experience in sponsored programs administration. * Senior-level skills in pre-award, post-award, and contract administration. * Experiences within research-intensive environments and supporting highly productive and motivated research faculty and staff, on an academic research institution, research foundation, or industry / corporate research setting. Preferred Competencies * Ability to work independently and as a member of a cohesive team. * Deep knowledge of sponsor agency guidelines (Federal, non-Federal, and other) along with policies related to proposals and awards. * Ability to confidently interact with corporate and industry sponsors - faithfully representing the needs of the University and its research faculty. * Comfortable with deadline-driven work tasks and the capacity to get things achieved through others. * Strong communication skills with a high degree of "emotional-intelligence" and a skillful negotiator. * Ability to translate complex work issues into understandable and actionable plans toward resolution. * Ability to refine skills through continuous learning. * Exercises independent judgement and work under limited guidance due to previous experience/breadth and depth of knowledge of administrative processes * Consistently demonstrate resourcefulness in the completion of multiple projects; works independently on complex or high impact assignments which require the regular use of creativity and understanding of operational impact. Working Conditions * This position is eligible for a remote work schedule. Application Documents * Resume (required) * Cover Letter (required) * References (preferred) When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application. Job Family Financial Management Role Impact Individual Contributor Scheduled Weekly Hours 37.5 Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Pay Rate Type Salary FLSA Status Exempt Pay Range $85,000.00 - $110,000.00 The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting. Benefits Eligible Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook. Posting Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call ************ or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: *********************************** Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Apply now Job no: 535949 Work type: Officer of Administration Department: Sponsored Projects Services Appointment Type and Duration: Regular, Ongoing Salary: Starts at $65,000 per year; commensurate with experience Compensation Band: OS-OA08-Fiscal Year 2025-2026 FTE: 1.0 Application Review Begins December 1, 2025 (updated); position open until filled Special Instructions to Applicants Please submit the following with your online application: * A cover letter in which you clearly describe how your knowledge, skills, and abilities prepare you for the job responsibilities and requirements outlined in the job announcement. * A resume of your educational and professional work experience. Please submit the names and contact information for three professional references. Candidates will be notified prior to contacting references. Note: This position is based in Eugene but remote working arrangements may be considered; candidates who are not local are encouraged to apply. Department Summary The Office of the Vice President for Research & Innovation (OVPRI) promotes excellence in research at the University of Oregon. Research, both basic and applied, is fundamental to the mission of the University and is essential to Oregon's economic and civic vitality. The Office is committed to enhancing these efforts by providing administrative and financial support for sponsored programs, including identification of funding opportunities, proposal submission, research compliance, and contracts and grant administration. OVPRI supports interdisciplinary research centers, essential core facilities, and emboldens innovation and economic development through strategic partnering and technology transfer initiatives. Sponsored Projects Services (SPS) provides a full range of pre- and post-award administration services in the division of the Office of the Vice President for Research and Innovation. SPS responsibilities include proposal and award management, proposal development and submission, contract negotiation, sub-award execution, budget review, financial reporting, and funding source identification. Position Summary The Sponsored Projects Services (SPS) Contracts Officer provides drafting, review, and negotiation of award, grant, contract, and related documents for SPS prior to signature to ensure compliance with university, state, and Federal laws, rules, regulations, policies, and practices. The SPS Contracts Officer works under the direction of the SPS Associate Director for Research Contracts. The purpose of this position is to provide administrative and technical support to the Associate Director's contracting functions within OVPRI and to faculty and staff across campus. Duties include, but are not limited to: reviewing drafts and proofreading assigned contracts to ensure appropriate language and compliance, acting as a point of contact for campus departments, and communicating with external constituents on specific contracting issues. The employee will review, draft, proofread, and negotiate awards, contracts, and sub-agreements. The Contracts Officer will process contracts and sub-agreements using Microsoft Word, Adobe Acrobat, and SPS database applications. This position will interpret Federal, State, and University contracting policies, regulations, and laws and make recommendations for signature. The Contract Officer will update pertinent information materials, training materials manuals, and contracting policies and procedures, provide information to campus users, Sponsors, and subawardees concerning individual contracting transactions, as well as provide ongoing training and information to campus users concerning contracting and contracting operations. Minimum Requirements * Bachelor's degree. * Four years of increasingly responsible experience within the field of research administration or sponsored programs administration, or comparable experience or training. Professional Competencies * Excellent communication and organizational skills with the ability to manage multiple tasks and meet deadlines. * Strong interpersonal and communication skills with persons in diverse workgroups and with differing skill levels. * Well-developed computer skills and the ability to use sponsor online administrative systems from numerous federal agencies. * Ability to lead by example and maintain the highest ethical standards within the department and within the University. * Strong writing and customer service skills. Preferred Qualifications * Research administration or sponsored programs administration experience in a university setting. * Juris Doctorate. * Knowledge of and experience in federal regulations including OMB Circulars, the FAR, and other agency policies and regulations to maintain compliance with terms and conditions of the award. * Familiarity with Oregon laws, rules and regulations pertaining to contracting. * Experience in a professional setting with team-based activity. * Training and professional experience in financial management (i.e., accounting, budget development, financial analysis). * Experience with BANNER. FLSA Exempt: Yes All offers of employment are contingent upon successful completion of a background check. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website. The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call ************. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.

SCHOOL/UNIT DESCRIPTION: The Industrial Contracts Office (ICO) is a unit within the Office of Technology Licensing, Stanford's technology transfer office. OTL evaluates, markets and licenses technology created by the university. ICO is responsible for reviewing, negotiating, and signing a variety of research-related agreements on behalf of Stanford with industry and some non-profit collaborators, including sponsored research, material transfer, and equipment loan agreements. ICO Contract Officers have authority to sign research-related agreements on behalf of Stanford University and ensure that all agreements comply with Stanford policy, sound business practice, and legal requirements. ICO works closely with the OTL Licensing Team to ensure that Stanford's intellectual property are protected and developed to serve the public interest. Our VPDoR Diversity Journey: * We create a hub of innovation through the power of diversity of disciplines and people. * We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. * We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community. * We promote a culture of belonging, equity, and safety. * We embed these values in excellence of education, research, and operation. POSITION SUMMARY: The Office of Technology Licensing's Industrial Contracts Office is seeking a dynamic Industrial Contracts Coordinator to drive successful partnerships and innovative solutions for our faculty within Stanford's vibrant landscape. In this pivotal role, you will ensure the completion, accuracy, and compliance of proposals, while formally soliciting grants and contracts from non-government sponsors. Your expertise will be key in managing requisitions and overseeing the requisition receipt process. Additionally, you will provide regular status updates, interpret policy provisions, resolve project issues, and educate units on institutional processes. If you have a passion for project management and a knack for managing the contracting lifecycle, join us and be a catalyst for innovation at Stanford. This is a 100% FTE, benefits-eligible remote position. For consideration, please submit your resume. All final candidates must complete a background check. CORE DUTIES: * Review proposals for completion, accuracy, and compliance with internal policy and external regulations. * Conduct formal solicitation of grants and contracts by government and non- government sponsors. * Accept standard grant awards on behalf of the university. * Administer requisition receipt process; review requisitions for accuracy and completion. * Prepare and negotiate select agreements for management approval. * Check contracts and grants for special provisions. * Collect, obtain, and ensure completion of required sub recipient documentation. * Provide regular status updates to managers and project administrators. * Assist department administrators, principal investigators, and staff; interpret and explain grant provisions and terms. * Assist in the resolution of problems arising in the course of the project; consult with department administrators, principal investigators, staff, and sponsors. * Partner with others to serve as a resource to educate units regarding institutional processes. * - Other duties may also be assigned MINIMUM REQUIREMENTS: Education & Experience: Bachelor's degree and one year of relevant experience, or combination of education and relevant experience. Knowledge, Skills and Abilities: * Basic knowledge of grant and contract programs and processes. * Excellent communication and interpersonal skills. * Strong attention to detail. * Excellent judgment to know when to escalate unusual cases to more experienced colleagues * Proven ability to manage a high volume workload and a multitude of constantly changing priorities in a fast-paced environment * Demonstrated ability to take initiative, prioritize workload, follow up with key stakeholders, meet deadlines and work both independently and as an effective member of a team PHYSICAL REQUIREMENTS*: * Frequently sitting, grasping lightly, use fine manipulation and a computer (keyboard, mouse, monitor). * Occasionally use a telephone, rarely stand/walk, twist, bend, stoop, squat, write by hand, sort, and file paperwork or parts. * Rarely lift, carry push, and pull objects that weigh up to 10 pounds. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. WORKING CONDITIONS: * May have occasional extended or weekend work hours during peak business cycles. WORK STANDARDS: * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************* This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate. The expected pay range for this position is $81,281-$92,099 for remote positions working in the Stanford Work Location Region. The expected pay range for this position is $61,398 - $77,493 for remote positions outside of the Stanford Work Location Region. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate including but not limited to geographic location, knowledge, skills and abilities, relevant education, depth and breadth of experience, performance; as well as other business and organization needs such as (but not limited to) the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the unit, department and reporting relationships. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: * Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. * A caring culture. We provide superb retirement plans, generous time-off, and family care resources. * A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. * Discovery and fun. Stroll through historic sculptures, trails, and museums. * Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more! The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information * Schedule: Full-time * Job Code: 4571 * Employee Status: Regular * Grade: F * Requisition ID: 107593 * Work Arrangement : Remote Eligible

Job Title Grants and Contracts Officer Classification Research and Sponsored Programs Administration Professional III AutoReqId 552756 Department Research and Sponsored Projects Division Vice President, Academic Affairs Salary Range Classification Range $6,382 - $9,297 per month (Hiring range depending on qualifications, not anticipated to exceed $6,382 - $7,111 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, Cal State Fullerton was founded in 1957 and has grown to serve more than 43,000 students. As a leading campus of the California State University system, the University serves as both an intellectual and cultural hub for the region and a driving force in workforce and economic development. We are dedicated to student success through innovative, high-impact educational experiences and robust support programs. Equally, we invest in the growth of our staff, faculty, and administrators through orientations, training opportunities, and ongoing professional development. As a member of the Titan Community, you'll have access to a wide range of campus resources and experiences-including the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden, cultural performances at the Clayes Performing Arts Center, Titan Athletics events, the Titan Recreation Center, and our Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Office of Research and Sponsored Projects (ORSP) works with other units throughout campus to seek external support for faculty research, scholarship, creative activity and institutional projects that support the educational and service mission of the university. ORSP staff assist with proposal development (Office of Research Development), proposal submission, contract negotiation (Office of Grants and Contracts), and post award support (Office of Sponsored Programs), and help to assure that research and sponsored programs are conducted in accordance with the highest ethical and regulatory standards (Office of Research Compliance). We seek an exceptional individual to join our team as the Grants and Contracts Officer (Research and Sponsored Programs Administration Professional III). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness. Under the general direction of the Associate Director of Grants and Contracts and functioning as part of the Office of Grants and Contracts (OGC) team under the Office of Research and Sponsored Programs, the Grants and Contracts Officer provides high-quality support and customer service to faculty, staff, and funding agency sponsor representatives. Serves as the primary contact for selected colleges or campus units in preparing, reviewing, and submitting proposals to ensure compliance with applicable federal, state, and local laws and regulations and University policies. Provides advice and assistance to faculty, administrators, and staff with all aspects of proposal preparation, including but not limited to interpretation and clarification of sponsor guidelines, budget development, and review, completion of required forms, assurances and certifications, collection of necessary or pertinent data, and compilation of and review of proposal components for consistency and compliance with sponsor guidelines. Identifies areas of risk and/or concern prior to proposal submission and ensures timely submission of accurate proposals. Coordinates the campus approval processes for proposals via Cayuse S2S, and other pertinent pre-award documents. Serves as primary administrative contact and liaison between the University and sponsors at the proposal stage. Identify and serve as liaison in matters involving Conflict of Interest, Health Insurance Portability and Accountability Act (HIPAA), Biosafety, and Responsible Conduct of Research for assigned departments and units. Drafts, reviews, analyzes, negotiates, and recommends grants, cooperative agreements, contracts, and other agreements for acceptance by the CSUF Auxiliary Services Corporation (ASC) on behalf of the University. Provides training for faculty and staff in all pre-award processes and procedures. Completes registration to appropriate sponsor systems as needed. Issues account for faculty, administrators, and staff to appropriate sponsor systems such as eRA Commons, Research.gov, and other systems as needed. Assists in logistical preparation for various campus-wide events, workshops, and meetings. Serves as the lead in drafting and updating contracts and various other bilateral agreements including, but not limited to, Memorandum of Understanding (MOUs), Material Transfer Agreements (MTAs), and Non-Disclosure Agreements (NDAs). Secures concurrence of the principal investigator and other University offices as appropriate prior to recommending acceptance of the award to ASC with non-standard terms and conditions. Other duties as assigned. Essential Qualifications Equivalent to a bachelor's degree in a related field and four years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis. Working independently under general supervision, performs advanced grants and contracts professional work. Independently facilitates and exercises authority over complex grants and contracts. Demonstrates advanced discernment in selecting methods and techniques for obtaining solutions. Provides regulatory interpretation, technical advice and ensures compliance with federal and state regulations. In collaboration with management, assesses, formulates, and evaluates grants and contracts programs, policies, and procedures. Decision-making is based on grants and contracts best practices; substantial grants and contracts experience; advanced knowledge of relevant federal, state, and local regulations; grant and contract guidelines and standard practices; and university policies and protocols. Work is performed with minimal oversight focused on ensuring alignment with overall objectives. Handles multiple work priorities and may provide lead work direction with accountability for results. Advanced knowledge and understanding of grant proposal administration, budgeting, and post award practices and administration principles, concepts, processes, and best practices. Research and Sponsored Programs Administration Professional Series - 5 Demonstrated competence in applying advanced judgment to resolve difficult and complex problems and issues. Thorough knowledge and skill in applying and interpreting applicable regulations, standards, and guidelines. Ability to make recommendations for changes based on interpretations. Advanced analytical and organizational skills to prioritize and manage the fulfillment of a portfolio of grants and contracts and to successfully manage projects within time and budget constraints. Advanced communication and interpersonal skills, including political acumen to build partnerships and communicate effectively across all employee groups in a diverse environment. Ability to effectively present ideas, deliver training and successfully negotiate agreement on grants and contracts requirements. Advanced skill in effectively leading, mentoring or overseeing the work of others and training technical, professional staff, and faculty on grants and contracts practices and procedures. Advanced skill to appropriately use technology and relevant grant management software. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Bachelor's degree from an accredited four-year college or university and three years of work experience in a Sponsored Programs Office in a pre-award or post-award capacity at a university, hospital, or research institute. Extensive experience in reviewing sponsor guidelines/RPF, preparing complex budgets, and compiling and submitting responsive proposals. Experience in preparing complex budgets involving multiple disciplines and completing federal forms (i.e., SF 424 Research and Related (R&R), R&R budget, assurances, and certifications, etc.). Experience submitting proposals in eRA systems such as Grants.gov, ASSIST, Research.gov, JustGrants, NSPIRES, etc. Knowledge of Uniform Guidance, NSF PAPPG, NIH Grant Policy Statement, and other federal and state regulations. Excellent interpersonal skills and ability to take initiative and plan, organize, coordinate, and perform work in various situations involving numerous and diverse demands. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Proficiency in Cayuse S2S, Microsoft Excel, Word, PowerPoint, Adobe Sign, Adobe Acrobat DC, and Outlook. Ability to communicate clearly and establish and maintain effective and cooperative working relationships with others. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions. Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement. Hiring Preference On-Campus CSUEU Employees

Gaggle is seeking Independent Contractors for temporary, non-renewing contract positions reviewing student activity for potentially concerning activity. This contract work allows you the flexibility to work within the constraints of your own schedule. The Gaggle Safety Management department offers a 24x7 service that is used to identify and uncover drug use, bullying, threats of school violence, teen depression, suicidal intentions, and abusive domestic situations of students in grades K-12. As an Independent Contractor, you would be supporting Gaggle's work in making a positive impact to the lives of K-12 students. Responsibilities: Review and analyze student activity to identify potentially inappropriate usage including words, phrases, statements, and images within email, Google Drive, Microsoft OneDrive, and more Process content correctly and efficiently as defined by metrics provided by Gaggle and regularly visible to Independent Contractors Escalate questionable findings to Gaggle Safety Representatives Communicate and collaborate via chat with a nationwide team Additional tasks as assigned Requirements: Experience in education, crisis management, safety content review, child advocacy, or a related field Interest and enthusiasm for reading, as the position requires focused attention to reading content of varying lengths Ability to delineate between potentially harmful student matters and harmless situations Ability to exhibit tolerance of and respect for others opinions Ability to work independently; experience working as an Independent Contractor preferred Access to high-speed internet (satellite is not acceptable) Access to a computer, chromebook, or laptop (tablets/phones are not acceptable) Additional Considerations: This is a 24/7/365 team. The majority of work available will be between 7am and 4pm central Monday through Friday with a lesser, but consistent, need for work outside of those hours. The non-renewing, Independent Contractor assignment is not guaranteed for any length of time, workloads and hours will vary This Independent Contractor role is not an employee role, and is not eligible for benefits or overtime pay Contracts can be terminated at any time There is potential for contract renewal depending on workflow and personal ability to fulfill responsibilities outlined above May be eligible for additional contract opportunities after reaching 30 hours This contract requires you be able to view content of a sensitive nature, including exposure to graphic content that may contain nudity Because Gaggle strives to enter into contract agreements with Independent Contractors who contribute to Gaggle's mission of student safety, annual criminal background checks are required for all prospective Independent Contractors - this screening includes, but is not limited to, both a National Criminal and National Sex Offender Registry check

: The Office of Research and Sponsored Projects (ORSP) works with other units throughout campus to seek external support for faculty research, scholarship, creative activity and institutional projects that support the educational and service mission of the university. ORSP staff assist with proposal development (Office of Research Development), proposal submission, contract negotiation (Office of Grants and Contracts), and post award support (Office of Sponsored Programs), and help to assure that research and sponsored programs are conducted in accordance with the highest ethical and regulatory standards (Office of Research Compliance). We seek an exceptional individual to join our team as the Grants and Contracts Officer (Research and Sponsored Programs Administration Professional III). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness. Under the general direction of the Associate Director of Grants and Contracts and functioning as part of the Office of Grants and Contracts (OGC) team under the Office of Research and Sponsored Programs, the Grants and Contracts Officer provides high-quality support and customer service to faculty, staff, and funding agency sponsor representatives. Serves as the primary contact for selected colleges or campus units in preparing, reviewing, and submitting proposals to ensure compliance with applicable federal, state, and local laws and regulations and University policies. Provides advice and assistance to faculty, administrators, and staff with all aspects of proposal preparation, including but not limited to interpretation and clarification of sponsor guidelines, budget development, and review, completion of required forms, assurances and certifications, collection of necessary or pertinent data, and compilation of and review of proposal components for consistency and compliance with sponsor guidelines. Identifies areas of risk and/or concern prior to proposal submission and ensures timely submission of accurate proposals. Coordinates the campus approval processes for proposals via Cayuse S2S, and other pertinent pre-award documents. Serves as primary administrative contact and liaison between the University and sponsors at the proposal stage. Identify and serve as liaison in matters involving Conflict of Interest, Health Insurance Portability and Accountability Act (HIPAA), Biosafety, and Responsible Conduct of Research for assigned departments and units. Drafts, reviews, analyzes, negotiates, and recommends grants, cooperative agreements, contracts, and other agreements for acceptance by the CSUF Auxiliary Services Corporation (ASC) on behalf of the University. Provides training for faculty and staff in all pre-award processes and procedures. Completes registration to appropriate sponsor systems as needed. Issues account for faculty, administrators, and staff to appropriate sponsor systems such as eRA Commons, Research.gov, and other systems as needed. Assists in logistical preparation for various campus-wide events, workshops, and meetings. Serves as the lead in drafting and updating contracts and various other bilateral agreements including, but not limited to, Memorandum of Understanding (MOUs), Material Transfer Agreements (MTAs), and Non-Disclosure Agreements (NDAs). Secures concurrence of the principal investigator and other University offices as appropriate prior to recommending acceptance of the award to ASC with non-standard terms and conditions. Other duties as assigned. Essential Qualifications Equivalent to a bachelor's degree in a related field and four years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis. Working independently under general supervision, performs advanced grants and contracts professional work. Independently facilitates and exercises authority over complex grants and contracts. Demonstrates advanced discernment in selecting methods and techniques for obtaining solutions. Provides regulatory interpretation, technical advice and ensures compliance with federal and state regulations. In collaboration with management, assesses, formulates, and evaluates grants and contracts programs, policies, and procedures. Decision-making is based on grants and contracts best practices; substantial grants and contracts experience; advanced knowledge of relevant federal, state, and local regulations; grant and contract guidelines and standard practices; and university policies and protocols. Work is performed with minimal oversight focused on ensuring alignment with overall objectives. Handles multiple work priorities and may provide lead work direction with accountability for results. Advanced knowledge and understanding of grant proposal administration, budgeting, and post award practices and administration principles, concepts, processes, and best practices. Research and Sponsored Programs Administration Professional Series - 5 Demonstrated competence in applying advanced judgment to resolve difficult and complex problems and issues. Thorough knowledge and skill in applying and interpreting applicable regulations, standards, and guidelines. Ability to make recommendations for changes based on interpretations. Advanced analytical and organizational skills to prioritize and manage the fulfillment of a portfolio of grants and contracts and to successfully manage projects within time and budget constraints. Advanced communication and interpersonal skills, including political acumen to build partnerships and communicate effectively across all employee groups in a diverse environment. Ability to effectively present ideas, deliver training and successfully negotiate agreement on grants and contracts requirements. Advanced skill in effectively leading, mentoring or overseeing the work of others and training technical, professional staff, and faculty on grants and contracts practices and procedures. Advanced skill to appropriately use technology and relevant grant management software. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Bachelor's degree from an accredited four-year college or university and three years of work experience in a Sponsored Programs Office in a pre-award or post-award capacity at a university, hospital, or research institute. Extensive experience in reviewing sponsor guidelines/RPF, preparing complex budgets, and compiling and submitting responsive proposals. Experience in preparing complex budgets involving multiple disciplines and completing federal forms (i.e., SF 424 Research and Related (R&R), R&R budget, assurances, and certifications, etc.). Experience submitting proposals in eRA systems such as Grants.gov, ASSIST, Research.gov, JustGrants, NSPIRES, etc. Knowledge of Uniform Guidance, NSF PAPPG, NIH Grant Policy Statement, and other federal and state regulations. Excellent interpersonal skills and ability to take initiative and plan, organize, coordinate, and perform work in various situations involving numerous and diverse demands. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Proficiency in Cayuse S2S, Microsoft Excel, Word, PowerPoint, Adobe Sign, Adobe Acrobat DC, and Outlook. Ability to communicate clearly and establish and maintain effective and cooperative working relationships with others. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions. Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement. Hiring Preference On-Campus CSUEU Employees Advertised: Nov 13 2025 Pacific Standard Time Applications close: Jan 22 2026 Pacific Standard Time

The University of Virginia (UVA) Office of Sponsored Programs (OSP) is seeking applicants for a Contract Negotiator with experience analyzing, reviewing and negotiating agreements on behalf of an institution. This role will provide advanced contracting services and expert advice to UVA's academic and research community in the School of Medicine. This position is eligible for remote and/or hybrid work. The OSP Grants & Contracts group promotes excellence in research by providing comprehensive service in proposal submission, award negotiation, non-financial award management, and non-funded agreement negotiation. Contract Negotiators are responsible for research compliance and contract review, drafting, negotiation, execution and other aspects of contract administration, thus supporting academic departments, interdisciplinary research centers, and institutional strategic initiatives. Responsibilities * Review, draft and negotiate a wide range of basic research agreements, including Confidential Disclosure Agreements, Material Transfer Agreements, Data Use Agreements, Amendments, Collaboration Agreements, and other (mostly non-funded) agreements within a School of Medicine-based portfolio. * Work under the direction of Senior Contract Negotiators to partner with School of Medicine Departments, Principal Investigators, administrators, other OSP units, research compliance offices, and other units within UVA's research community. * Resolve research-related issues in cooperation with Senior Contract Negotiators, OSP, senior management or key University constituencies. * Serve as a liaison between the University, funding agencies and other sponsors, communicating as UVA's representative. * Ensure compliance with state, federal and University rules, regulations, policies and practices and provide guidance to staff and faculty in understanding applicable policies and obligations. * Other duties as assigned. Knowledge & Skills * In-depth knowledge of contracting. * Critical and analytical ability. * Demonstrated professionalism and diplomacy. * Excellent oral and written communication, time management, and organizational skills with strong attention to detail. * Demonstrated proficiency in Microsoft and web-based tools. * Demonstrated experience with governmental regulations (e.g. FAR, Uniform Guidance, FERPA, HIPAA, GDPR). * Experience with financial analysis and/or accounting principles is preferred. * Expertise in project management, including managing international collaborations and complex multi-party contracts or subawards is a plus. Minimum Requirements Education: Bachelor's degree. Experience: At least three years of relevant experience required. A combination of education and relevant experience may be considered in lieu of a degree. Physical Demands: This is primarily a sedentary job involving extensive use of desktop computers. This role does occasionally require traveling some distance to attend meetings and/or programs. Preferred Qualifications Education: Juris Doctor (JD) degree. Experience: Five years of Grants and Contracts experience, or combination of education and relevant contracting experience negotiating complex agreements in increasingly responsible roles. Licensure: Additional credentials such as Certified Research Administrator (CRA), MBA, project management certification, and/or data protection certification, or similar. This is a restricted position and has a term limit of three (3) years, after which continued employment is contingent upon department need and availability of funding. This is an exempt-level, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits. This position is located in Charlottesville, VA, and provides an option to work on-site, hybrid or fully remote, following the University's remote work guidelines. For more information about UVA and the Charlottesville community please see ******************************************** and *********************** Anticipated salary will be commensurate with qualifications and experience. Application review will begin after January 18. This position will not be able to provide consideration for candidates who require sponsorship at this time. The University will perform background checks on all new hires prior to employment. How to Apply Please apply online, and search for R0079229. Complete an application online with the following documents: * Resume * Cover letter Upload all materials into the resume submission field; multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration. Internal applicants: Search and apply for jobs on the UVA Internal Careers website. References will be completed via UVA's standardized process SkillSurvey. A total of five references will be requested via SkillSurvey during the final phase of the interview process. A minimum of three is required. For information regarding the position or the application process, please contact Lyndsay Thaxton at *******************. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.

Unit: VP Research MBU Department: OSP - Industry/Clinical Trials Department Summary: At the VCU Office of the Vice President for Research and Innovation, our mission is to foster transformative research, discovery, and innovation at Virginia Commonwealth University through excellence in service. We partner with faculty in all schools and departments as they seek funding, plan studies, establish collaborations, calculate budgets, submit grant applications, negotiate industry contracts, and secure patents and licensing agreements. Our commitment to supporting and elevating the research community at VCU has resulted in record levels of sponsored research and has placed VCU among the nation's premier public research universities. Through our passion for discovery and willingness to take on challenges, we continue to advance the work that matters most and position the university as a national leader in research, innovation, creativity, and scholarship. Duties & Responsibilities: This position provides support to the Division of Sponsored Programs- Industry and Clinical Trials. Responsibilities include: Encourage and support VCU's research activities by serving as a liaison on matters related to non-funded agreements and industry-related clinical trials. Draft, review, and negotiate confidentiality agreements ensuring compliance with federal, state, and VCU laws/regulations/policies/procedures. Prepare final documents for execution by a VCU Authorized Official to include: task orders, no-cost extensions, prior-approval extensions, administrative actions, subject injury consent form review, and WIRB memorandum submission. Ensure work is completed accurately and promptly. Independently manage workload and priorities. Track and document activities in RAMSPOT, ensuring that tasks are recorded, monitored, and completed according to current office procedures. Assist Red Team members with transactional processes and conduct follow-up with internal and external entities. Coordinate with the Supervisor on unusual or complex situations or contracting issues. Qualifications: Minimum Qualifications Demonstrated ability to work in and foster an environment of respect, professionalism, and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU. Only applicants who do not require current or future sponsorship for employment will be considered. Experience reviewing and negotiating clinical trial Confidentiality and Non-Disclosure Agreements. Working knowledge of academic research operations and generally accepted business practices. Previous experience with the Research Administration Management System Sponsored Program Possess strong organization, analytical, and problem-solving skills with attention to detail Excellent written and oral communication skills are essential Strong team and collaborative skills are essential The ability to prioritize and perform multiple tasks in a dynamic and fast-paced environment is required Ability to provide excellent customer service Must demonstrate the ability to creatively resolve problems related to sponsored programs administration in negotiating and managing contracting for clinical trials research. Preferred Qualifications Experience working in a central contracting Sponsored Programs Office in a university setting. Bachelor's degree in a related field with progressive work experience in research administration preferred or equivalent combination of education and experience. Working knowledge of academic research operations and generally accepted business practices Online Tracking (RAMS-SPOT) or comparable sponsored program electronic database preferred Strong knowledge of federal regulations, including but not limited to Uniformed Guidance and Federal Acquisition Regulations preferred Salary Range: 16.00 Benefits: All full-time university staff are eligible for VCU's robust benefits package that includes comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more. FLSA Exemption Status: Non-Exempt Hours per Week: Restricted Position: Yes ORP Eligible: No Flexible Work Arrangement: Hybrid University Job Title: 26111N - Contracts & Grants Coordinator 1 Unit: VP Research MBU Department: OSP - Industry/Clinical Trials