Administrative Assistant jobs at State Of Florida - 56 jobs

Working Title: JUSTICE ADMINISRATIVE COMMISSION- ADMINISTRATIVE ASSISTANT - 21009844 Pay Plan: Justice Admin Comm. 21009844 Salary: $42,000.00 Total Compensation Estimator Tool JAC Job Advertisement - Administrative Assistant Our Organization and Mission: The Justice Administrative Commission (JAC) administratively serves 49 judicial-related offices (JROs) including the 20 Offices of State Attorney, 20 Offices of Public Defender, 5 Offices of Criminal Conflict and Civil Regional Counsel, 3 Offices of Capital Collateral Regional Counsel, and the Statewide Guardian ad Litem Program. Services provided are primarily in the areas of accounting, budget, financial services, and human resources. JAC also performs compliance and financial review of court-appointed attorney and due process vendor bills. JAC's Vision is to be the model of exemplary state government, and our Mission is to support the entities we serve and Florida's judicial system with fiscal controls, best practices, and exemplary service. Although JAC is a state agency, it is not part of the State Personnel System. However, JAC is a member of the Florida Retirement System and participates in the State Group Insurance Plan. More information about who we are can be found at ***************************** The Work You Will Do: JAC is seeking a candidate to serve as an Administrative Assistant. This position is located in the Operations Section of JAC and reports to the Director of Operations. The person in this position works closely with staff from JAC as well as staff from the agencies we administratively serve. Duties of this position include, but are not limited to: * Serves as the Receptionist for JAC answering incoming calls, greeting and screening visitors, and receiving deliveries. This includes answering and routing calls to the proper section or individual and assisting callers when they are unsure of who they need to speak to as well as greeting visitors in a professional and courteous manner, adhering to established procedures. For deliveries, this includes accepting and signing for deliveries after verifying the number of packages being signed for along with the staff name(s) and the address. Then notifying the appropriate Operations staff of the delivery. * Answers routine non-technical questions regarding the JAC, its address and phone numbers, its functions (e.g., process payments for Court-Appointed Attorneys and Due Process Providers, administratively serve the 49 JROs). * Refers inquiries to other state agencies (e.g., Department of Financial Services, Department of Management Services, the Judicial Qualifications Commission) as appropriate. * Trains backup receptionists. * Prepares to route calls for hearings attended by JAC Attorneys by reviewing the Hearings Calendar on a daily basis. * Maintains the Reception Area in a neat and orderly manner. * Sorts and distributes incoming faxes received via email, which involves the determination of the section or individual to whom the fax is addressed or should be addressed based on the content of the fax and forwarding it to the correct mailbox. * Serves as a vendor add liaison for JAC and the JROs adhering to the DFS Statewide Vendor File Reference Guide and best practices as defined by JAC. * Conduct the annual physical inventory for all of JAC's property items * Assists other JAC sections with clerical duties as requested. * Other duties as assigned. The Difference You Will Make: The candidate selected to fill this position will play an important role in helping the agency achieve its mission by helping to ensure that the agencies calls are answered and routed correctly, vendors are added accurately and in a timely manner to the State's financial system (FLAIR) on behalf of JAC and the JROs and assisting other sections within JAC. How You Will Grow: JAC's Executive Director wants staff to be better tomorrow than they are today and as such, JAC offers multiple opportunities for professional growth, including participation in the Certified Public Manager program, Certified Contract Management, Six Sigma, and other relevant training. As part of JAC's mission to serve the JROs and its own employees at the highest level possible, employees enjoy state of the art technology and equipment. Where You Will Work: This position will work at JAC's office located in downtown Tallahassee. Tallahassee, Florida's Capital City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida's Big Bend. Boasting proximity to the coast and centrally located to popular tourist destinations, Tallahassee is a highly desirable location for both those seeking their first job and those ready to enter the next exciting chapter in their career. Also, with no state income tax, Florida is a great place to work regardless of where you find yourself on the career ladder. The Benefits of Working for the State of Florida: While JAC is not part of the State Personnel System, JAC is a state agency and staff enjoy a great benefits package including: * Annual and Sick Leave benefits; * Nine paid holidays and one Personal Holiday each year; * State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; * Retirement plan options, including employer contributions * (For more information, please click *************** * Flexible Spending Accounts; * Tuition waivers; * And more! For a more complete list of benefits, visit ***************************** Pay: The candidate selected for this position will start at $42,000 annually. Education and Experience Requirements: Applicants must have a High School Diploma (or equivalent). Applicants with one to two years of documented work experience answering phones for a state agency or private business are preferred as are applicants with at least some experience working in FLAIR. Applicants must have good communications skills and be able to transition between tasks quickly. To apply, complete the online application through People First. A resume is required, and candidates will not be considered unless one is provided. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at ************** on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

Working Title: ADMINISTRATIVE ASSISTANT II - 64056444 Pay Plan: Career Service 64056444 Salary: $43,560.14 Total Compensation Estimator Tool Florida Department of Health State Personnel System Your Specific Responsibilities: This position is responsible for providing administrative support and assistance to the Early Steps Program and reports to the Early Steps Program Administrator in the Division of Children's Medical Services, Early Steps Unit. The incumbent in this position must be able to work independently, must have the ability to organize and prioritize workload, be capable of ensuring continuity of work in the absence of supervision, and demonstrate sound judgement and initiative in the performance of these duties. The following duties and responsibilities are assigned to this position: * Prepares timely travel authorization requests and reimbursements for staff and council members according to established procedures. * Coordination of conference registrations and reservations, as needed. * Assists and participates with staff in planning workshops, conferences, and monitoring visits. * Maintains and orders supplies/materials needed for the Bureau of Early Steps and Newborn Screening staff. * Completes timely purchases, purchase orders, and invoices in line with purchasing guidelines, as needed. * Processes, submits, and tracks MFMP/AOD, statements of work, and invoice requests. * Clears purchase card purchases timely in the Works system. * Manages FedEx, Language Line, and SunPass accounts. * Answers phones, assist callers, tracks informal complaints, and provides quality customer service. * Ensures program compliance with departmental policies and procedures. * Distributes assignments on behalf of the Program Administrator and coordinates tracking of assignments to ensure timeliness. * Coordinates, reviews, and edits outgoing correspondence, presentations, materials, etc. to ensure compliance with Department Brand Standards prior to routing. Program Workflow coordinator, tracks correspondence input into Workflow for the Program. * Collaborate with the other Administrative Assistants within the Division by attending all scheduled meetings, supporting colleagues, and performing back-up assistance as needed to ensure coverage within the Bureau and Division. * Distributes or processes incoming mail daily. * Prepares and ensures correspondence (and other information) is mailed, scanned, or faxed in a timely and efficient manner. * Performs other work-related duties as assigned. Required Knowledge, Skills, and Abilities: * Ability to provide quality customer service. * Ability to establish effective working relationships. * Ability to understand and apply applicable rules, regulations, policies and procedures. * Ability to communicate effectively verbally and in writing. Ability to review documents, edit and apply brand standards. * Ability to utilize a computer for work assignments. * Ability to utilize Microsoft Suite and associated programmatic databases. * Teamwork skills necessary to work within the Bureau. * Problem solving skills, solution focused. * Organized with attention to detail and timeliness of work. Qualifications: Minimum: * The candidate must have a minimum of one (1) year of administrative assistance experience. Preferred: * Associate's or Bachelors degree from an accredited college or university. * Administrative or clerical experience can substitute on a year for year basis for the preferred college education. * Experience working with state systems such as Works, Ariba on Demand (AOD), Statewide Travel Management System (STMS) . Florida Department of Health Mission, Vision, and Values: Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Vision: To be the Healthiest State in the Nation. Values: I nnovation: We search for creative solutions and manage resources wisely. C ollaboration: We use teamwork to achieve common goals & solve problems. A ccountability: We perform with integrity & respect. R esponsiveness: We achieve our mission by serving our customers & engaging our partners. E xcellence: We promote quality outcomes through learning & continuous performance improvement. Where You Will Work: 2020 Capital Circle Southeast, Tallahassee, FL 32301 with 10% travel The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: * Annual and Sick Leave benefits; * Nine paid holidays and one Personal Holiday each year; * State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; * Retirement plan options, including employer contributions (For more information, please click *************** * Flexible Spending Accounts; * Tuition waivers; and more! For a more complete list of benefits, including monthly costs, visit ***************************** Please be advised: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: ****************** If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Working Title: ADMINISTRATIVE ASSISTANT II - DCA - 22004398 Pay Plan: State Courts System 22004398 Salary: $40,867.56 Annually Total Compensation Estimator Tool Position Title Administrative Assistant II Job Location First District Court of Appeal; Tallahassee Salary Range $40,867.56 Annually Job Description Function: The main function of the position within the organization is to provide organizational, secretarial, and administrative support for the First District Court of Appeal which requires a thorough knowledge and understanding of court policies and procedures as well as a basic understanding of the Florida Rules of Appellate Procedure. The essential functions of the position are to provide clerical and administrative support to the Workers' Compensation/Central Staff Units and provide exemplary customer service both to the judiciary and other members of the Court as well as to the public. The administrative assistant will work as part of a team in the Workers' Compensation/Central Staff Units and, although he or she will have discrete and specific responsibilities, these duties will change from time to time. Thus, the examples of work listed herein are meant to be illustrative of the duties of the administrative assistant. The successful candidate will have a working knowledge of general office practices and procedures. Demonstrated proficiency in computer applications (Word, Excel, Outlook, and Acrobat) is required. •Screen telephone calls and visitors to the department; provide information, resolve issues, direct caller/visitor to proper personnel, or take messages. •Compose and type correspondence, lists, memoranda, reports, e-mails, and other documents observing strict confidentiality. •Handle incoming mail and electronic documents. Scan documents as needed. •Other general administrative or secretarial tasks as assigned. •Make travel arrangements and reservations for court personnel as needed. Education and Training Guidelines Associate's degree or higher. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis. Competencies Must be able to work efficiently and accurately in a group setting and must have superior skills working collaboratively with others to coordinate workflow, handle extra work and maximize efficiency. Must be flexible and willing to take on unassigned tasks when needed. Must be proficient with Microsoft Word, Excel, Outlook Must be able to type 50 words per minutes. Special Comments If you need an accommodation in order to participate in the application/selection process, please call ************** in advance. We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, or disability. How to Apply Submit a current and complete State of Florida application and resume to: 1dca_***************** State of Florida Applications available here: ******************* The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Working Title: ADMINISTRATIVE ASSISTANT II - DCA - 22004398 Pay Plan: State Courts System 22004398 Salary: $40,867.56 Annually Total Compensation Estimator Tool Position Title Administrative Assistant II Job Location First District Court of Appeal; Tallahassee Salary Range $40,867.56 Annually Job Description Function: The main function of the position within the organization is to provide organizational, secretarial, and administrative support for the First District Court of Appeal which requires a thorough knowledge and understanding of court policies and procedures as well as a basic understanding of the Florida Rules of Appellate Procedure. The essential functions of the position are to provide clerical and administrative support to the Workers' Compensation/Central Staff Units and provide exemplary customer service both to the judiciary and other members of the Court as well as to the public. The administrative assistant will work as part of a team in the Workers' Compensation/Central Staff Units and, although he or she will have discrete and specific responsibilities, these duties will change from time to time. Thus, the examples of work listed herein are meant to be illustrative of the duties of the administrative assistant. The successful candidate will have a working knowledge of general office practices and procedures. Demonstrated proficiency in computer applications (Word, Excel, Outlook, and Acrobat) is required. * Screen telephone calls and visitors to the department; provide information, resolve issues, direct caller/visitor to proper personnel, or take messages. * Compose and type correspondence, lists, memoranda, reports, e-mails, and other documents observing strict confidentiality. * Handle incoming mail and electronic documents. Scan documents as needed. * Other general administrative or secretarial tasks as assigned. * Make travel arrangements and reservations for court personnel as needed. Education and Training Guidelines Associate's degree or higher. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis. Competencies Must be able to work efficiently and accurately in a group setting and must have superior skills working collaboratively with others to coordinate workflow, handle extra work and maximize efficiency. Must be flexible and willing to take on unassigned tasks when needed. Must be proficient with Microsoft Word, Excel, Outlook Must be able to type 50 words per minutes. Special Comments If you need an accommodation in order to participate in the application/selection process, please call ************** in advance. We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, or disability. How to Apply Submit a current and complete State of Florida application and resume to: 1dca_***************** State of Florida Applications available here: ******************* The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

Requisition No: 868769 Agency: Department of Corrections Working Title: ADMINISTRATIVE ASSISTANT I - OKEECHOBEE CI Pay Plan: Career Service Position Number: 70002552 Salary: $36,230.74- $38,393.42 annually Posting Closing Date: 01/28/2026 Total Compensation Estimator Tool FLORIDA DEPARTMENT OF CORRECTIONS We Never Walk Alone Administrative Assistant I This open competitive advertisement is for a Career Service position located at the Region 2 Office in the Maintenance Department. The mission of Facilities Management and Building Construction at the Florida Department of Corrections is to provide a safe, secure, and efficient environment for staff, inmates, and visitors. This is achieved through the effective management, maintenance, and construction of correctional facilities, ensuring they meet all regulatory standards and support the department's overall mission of public safety and rehabilitation. This position is not a telework position and is required to report to the FDC office in the area it serves. JOB DUTIES: This working position is responsible for the maintenance, repair, and installation of all types of electronic systems and devices including but not limited to, electronic perimeter security systems, internal electronic security systems, electronic and electrical locking control systems, CCTV systems, communications systems, and associated systems and components utilized in the operation of a correctional facility. * Operates computer equipment to crate and revise various documents, including technical correspondence, reports, contracts, and project budgets for the Supervising Construction Projects Administrator and other staff. * Reviews and corrects word processing and spreadsheet documents for grammar, spelling, and form, and merges portions of documents as needed. * Assists with personnel activities, including maintaining performance standards and position descriptions, reviewing job applicants, and handling higher-level personnel items such as discipline and worker's compensation. * Performs support tasks such as processing Purchasing Card transactions, organizing and maintaining filing systems, sorting mail, and serving as a telephone receptionist. * Manages calendars, travel arrangements, and meeting schedules for the Assistant Bureau Chief of Maintenance and Repairs and other staff, and participates in departmental training to enhance skills. BENEFITS: * Paid vacation, sick leave, and holidays. * Comprehensive health insurance and life insurance with accidental death and dismemberment benefits. * Supplemental Dental, Vision, Life, Disability and Hospitalization insurance. * Tuition-Free college courses. * Retirement Plans with the Florida Retirement System: * Pension Plan (Traditional Retirement Pension Plan) * Investment Plan (401(K)-Type Retirement Plan) * Deferred Retirement Option Program (Drop) * Deferred Compensation * Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption. REQUIREMENTS: * At least two (2) years of similar work experience in office support/clerical. * At least two (2) years of Microsoft Office (Word, Excel, Outlook) experience Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks. ADDITIONAL INFORMATION: BACKGROUND SCREENING REQUIREMENT The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering. EMPLOYMENT ELIGIBILITY The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee's eligibility to work after completing the I-9 form. For online application issues, call the People First Service Center at **************. Applications will be accepted until 11:59 PM EST on the closing date. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Working Title: ADMINISTRATIVE ASSISTANT II - 64085532 Pay Plan: Career Service 64085532 Salary: $40,000 Annually Total Compensation Estimator Tool Florida Department of Health Prosecution Services Unit Personnel Liaison Office Open Competitive Opportunity This position is directly supervised by the Operations & Management Consultant I (Personnel Liaison) for the Prosecution Services Unit, Office of the General Counsel. The incumbent in this position has a working knowledge of policies, procedures and statutory guidelines relating to the Personnel Liaison duties and responsibilities and assists the Personnel Liaison in ensuring compliance with rules and regulations set forth therein. The incumbent in this position serves as back-up to the Personnel Liaison and acts as delegate in the absence of the supervisor; serves as lead staff and takes responsibility for overall personnel activity in the absence of the Personnel Liaison. Your Specific Responsibilities: Coordinates and tracks recruitment activity in the Prosecution Services Unit. Coordinates with People First and Human Resources to ensure that all personnel actions, i.e. payroll and recruitment, are timely initiated and acted upon. Prepares requisitions to advertise PSU positions within 24 hours of request; assists in development of requisition language and interview questions. Primary in screening applications; provides hiring supervisor with copies of screened applications and prepares interview packets for panel. Ensures new-hire paperwork is completed on first day of work. Ensures that candidate is fingerprinted and that results are received prior to start date. Oversees set-up and maintenance of personnel files for in-house use; in the absence of the Personnel Liaison, guarantees continuity of recruitment process and responds to requests from General Counsel, Deputy General Counsel and managers in matters relating to recruitment. Assists managers in correctly preparing personnel action request forms for all new hires, separations, special pay increases, classification actions, etc., using established guidelines; completes required information using the correct organizational codes, position information, salary, and justification. Maintains position descriptions and works with managers, supervisors, and staff to update and obtain signatures timely. Assists Personnel Liaison in role of Timekeeper for PSU employees. Coordinates Leave and Attendance issues in PSU, reporting Leave Without Pay, tracking sick leave donations, Family Medical Leave (FMLA) and Family Support Work Program (FSWP). Incumbent investigates disparities in leave and attendance, FMLA and Workers Compensation issues for managers and staff; prepares responses and sends replies to all involved parties. Communicates with OPS employees and supervisors to ensure OPS timesheets are approved timely. Serves as Workers Compensation liaison for PSU; oversees handling and reporting of workers' compensation injuries and advises supervisors and staff to ensure compliance with Workers' Compensation and Disability Leave policy. Works with employee and HR office to ensure correct timekeeping and coding of timesheets. Assists the Personnel Liaison and Managers in facilitating timely completion of performance planning and evaluations for PSU employees by sending reminders and providing assistance with People First as required. Reviews reports from Human Resources and coordinates with managers, supervisors, and staff to address actions identified in the reports. Assists Personnel Liaison with preparing and maintaining internal tracking reports for management review. Other duties as assigned. Required Knowledge, Skills, and Abilities: Sound writing and organizational skills; knowledge of correct spelling, punctuation, and grammar usage; and sound reading comprehension. Computer skills and MS Office computer literacy are required. Ability to plan, manage, and organize work priorities, multitask, and ensure proper completion of work assignments in a timely manner, and manage time. Communicating effectively with others in writing as indicated by the needs of the audience. Knowing how to find information and identifying essential information. Listening to what other people are saying and asking questions as appropriate. Knowledge of administrative principles and practices. Knowledge of office procedures and practices. Knowledge of methods of data collection. Knowledge of the principles and techniques of effective communication. Ability to provide customer service; Ability to collect, evaluate, and analyze data relating to administrative functions such as training, personnel, or report writing. Ability to use PowerPoint to create training and group presentations; Ability to prepare correspondence and administrative reports. Ability to understand and apply applicable rules, regulations, policies, and procedures. Ability to utilize problem-solving techniques. Ability to communicate effectively with staff and management. Ability to establish and maintain effective working relationships with others. Qualifications: * Preference will be given to those who meet the following minimum requirements: * Two years' experience with recruitment, hiring, onboarding, or other personnel-related responsibilities. * Advanced experience with Microsoft Office Word, Excel, PowerPoint, and Outlook. 7 Tips for Preparing Effective State Applications Click here to learn how to prepare your State of Florida employment application to showcase your knowledge, skills, abilities, and experience. All applications for employment must be received via the People First System. When completing the online application, all gaps of employment or education greater than 90 days starting from high school must be explained (approximate date, month, and year) identifying company name or if unemployed. Incomplete applications will not be considered. It is unacceptable to use the statement "See resume" in place of work history. Florida Department of Health Mission, Vision, and Values: Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Vision: To be the Healthiest State in the Nation. Values: I nnovation: We search for creative solutions and manage resources wisely. C ollaboration: We use teamwork to achieve common goals & solve problems. A ccountability: We perform with integrity & respect. R esponsiveness: We achieve our mission by serving our customers & engaging our partners. E xcellence: We promote quality outcomes through learning & continuous performance improvement. Where You Will Work: 2585 Merchants Row Blvd. Tallahassee, FL 32399 The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: * Annual and Sick Leave benefits; * Nine paid holidays and one Personal Holiday each year; * State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; * Retirement plan options, including employer contributions (For more information, please click *************** * Flexible Spending Accounts; * Tuition waivers; * And more! For a more complete list of benefits, including monthly costs, visit ***************************** Please be advised: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: ****************** If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Working Title: ADMINISTRATIVE ASSISTANT II- SES - 79001121 Pay Plan: SES 79001121 Salary: $34,760.00 - $40,000.00 Total Compensation Estimator Tool DIVISION OF ADMINISTRATION AND FINANCIAL MANAGEMENT BUREAU OF HUMAN RESOURCES ADMINISTRATIVE ASSISTANT II - SES Position Number: 79001121 Annual Hiring Salary: $ $34,760.00 -$40,000.00 * OPEN COMPETITIVE* Our Organization and Mission: License efficiently. Regulate fairly. Florida counts on DBPR to ensure a lot of important matters are handled well. They range from the safety of food service to the integrity of real estate transactions, the standards of racing to the transparency of condominium governance, and of course, the qualifications of licensure that ensure work requiring a skilled professional is performed safely and sufficiently. Our stakeholders include these professionals and their customers alike. Under the direction of Secretary Melanie S. Griffin, the agency oversees many of Florida's professions and industries in the areas above, and many more which can be seen on our website: ************************************** Minimum Qualifications: The Administrative Assistant II-SES should possess the following: * Four (3) years of administrative experience; and * Three (3) years of working knowledge in Microsoft Office Suite. * Preference will be given to those who can demonstrate one or more of the following: two (2) years of experience working in a very sensitive and confidential environment, an interest in public service and human resources, a working knowledge of an electronic document records system, familiarity with state purchasing rules, experience managing a main phone line and/or experience working in a Human Resources Office. The Work You Will Do: This is a professional position responsible for assisting the managers in the daily operation of the Human Resources Office. The incumbent is responsible for assisting in all general areas of human resource management and specifically in personnel record management, recruitment and selection, learning and development and employee relations activities. Duties include but are not limited to: * Greeting and assisting visitors. * Answering the main Human Resources telephone line and routing requests for assistance. * Processing correspondence to and from management, staff and the public. * Assisting with the management and procurement of office supplies and copy services. * Responding to public record requests. * Completing employee verifications and file reviews; maintaining personnel records. * Receiving and processing personnel action requests. * Assisting the Human Resource Management team. * Assisting the Bureau Chief with tasks daily. * Obtaining information from the People First system. * Coordinating employee requests timely and in accordance with agency policy. The Difference You Will Make: At DBPR, you will always have an opportunity to make a difference in the daily lives of Floridians and the communities where they live and work. As an employee, you help to "make DBPR and Florida great places to do business." To that end we will invest in you, treat our licensees as valued customers and partners, and uphold laws that protect the public and Florida's competitive marketplace. In the Office of Human Resources you will directly support staff and management across all the Divisions and functional areas of the agency. Your work will impact the job environment of each and every employee striving to achieve the agency's mission. How You Will Grow: DBPR employees are expected to uphold these seven core values: Accountability, Innovation, Integrity, Ownership, Responsiveness, Respect and Teamwork. In turn, we will involve you on important and often complex projects while offering you the opportunity to gain valuable experience quickly. Where You Will Work: Tallahassee, Florida's Capital City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida's Big Bend. Boasting proximity to the coast and centrally located to popular tourist destinations, Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career. Also, with no state income tax, Florida is a great place to work regardless of where you find yourself on the career ladder. The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: * Annual and Sick Leave benefits; * Nine paid holidays and one Personal Holiday each year; * State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; * Retirement plan options, including employer contributions (For more information, please click *************** * Flexible Spending Accounts; * Tuition waivers; * And more! For a more complete list of benefits, visit ***************************** Required Knowledge, Skills, and Abilities: * Ability to communicate effectively both orally and in writing. * Ability to consistently provide positive and professional customer service. * Ability to conduct fact-finding research. * Ability to use available technology to perform duties including voice over IP telephony, computer software and hardware. * Ability to maintain confidentiality of information. * Knowledge of and ability to use the State's human resource information system. * Knowledge of Chapters 20, 119 and 110, Florida Statutes. NOTE: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status. This position requires a security background check and/or drug screening and participation in direct deposit. You will be required to provide your Social Security Number and date of birth in order to conduct this background check. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Applicants are required to apply online through the People First system by the closing date. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call **************. The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at **************. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. SPECIAL REMINDERS: Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: ******************* If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. We hire only U.S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

Working Title: DOS - ADMINISTRATIVE ASSISTANT II - 45001020 Pay Plan: Career Service 45001020 Salary: $39,819.96 Total Compensation Estimator Tool Department of State Administrative Assistant II Division of Elections Bureau of Voter Registration INTERNAL Re-advertisement Minimum Qualifications: * High School diploma or its equivalent * Three (3) years of administrative/clerical work experience. College education can substitute for two (2) years of clerical or administrative experience Preferences: * Fluent in Spanish Special Note: Responses to qualifying questions must be clearly supported in your employment history. Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment. Duties and Responsibilities: Serves as the principal assistant for the Bureau Chief and assists the Voter Services, Special Programs, and Ineligibility managers, as needed. Performs all personnel and administrative functions for the Bureau of Voter Registration Services and conducts all other major office functions. Processes a variety of correspondence, investigates subject matter, prepares replies, processes routine matters within established policies. Performs special assignments as needed. Reviews, researches, and prepares records, reports and/or correspondence requiring action and recommends solutions or courses of action. Interacts with Supervisors of Elections, staff, and the general public. Acts as one of the customer service liasons for the Division. Serves as Comprehensive Case Information System (CCIS) Administrator, Clerk of Court Administrator, and ACP Administrator. Knowledge/Skills/Abilities: * Knowledge of general office procedures; * Ability to work independently and prepare routine correspondence; * Ability to collect, evaluate, and analyze data; * Ability to write clearly with minimal errors; * Knowledge of all Microsoft programs, People First, and state personnel policies and procedures. Other job-related requirements for this position: * It is essential to the function of the position, and a condition of employment, that this employee be available to work weekends, holidays, and extended hours as needed, with short notice. CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check. IMPORTANT NOTICES: We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce. Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: ******************* The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Working Title: ADMINISTRATIVE ASSISTANT I - 64085523 Pay Plan: Career Service 64085523 Salary: $34,760.00 Annually Total Compensation Estimator Tool Department of Health Prosecution Services Unit Receptionist/Data Entry Open Competitive Opportunity The Prosecution Services Unit (PSU) is responsible for providing legal services in the regulation of all health care boards and councils. PSU takes administrative action against healthcare practitioners for violations of the licensee's practice act. This position is directly supervised by the Operations & Management Consultant I within the Prosecution Services Unit of the Office of the General Counsel. Your Specific Responsibilities: * Responsible for entering attorney billable hours into the time accounting system (Time Track) and LEIDS; ensures that collection of billable hours is timely and that current and complete information is entered by contacting attorneys or the administrative staff to obtain necessary information. Monitors DAR zzzz Feedback mailbox for receipt of DAR's; upon receipt of new mail, prints attachment and moves message to a designated zzzz feedback mailbox folder. * Receives, sorts, date-stamps and distributes incoming mail to mailboxes for pick-up each day or routes to designated PSU employee(s) in other buildings; reviews outgoing certified mail for correct information; updates and maintains attorney mailboxes assuring accurate information at all times. * Performs as the receptionist for the Prosecution Services Unit; answers and directs telephone inquiries received within the unit, from the general public, complainants, subjects and/or subjects counsel concerning disciplinary cases. * Provides monthly production reports: Number of DARs; and other reports as requested by supervisor. * Other duties as assigned. Required Knowledge, Skills, and Abilities: Knowledge, skills and abilities, including utilization of equipment, required for the position Ability to determine work priorities, assigns work, and ensures proper completion of work assignments. Ability to understand and apply applicable rules, policies and procedures regarding licensure and regulation of professionals, and consumer protection. Ability to compile, organize and analyze data. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others. Florida Department of Health Mission, Vision, and Values: Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Vision: To be the Healthiest State in the Nation. Values: I nnovation: We search for creative solutions and manage resources wisely. C ollaboration: We use teamwork to achieve common goals & solve problems. A ccountability: We perform with integrity & respect. R esponsiveness: We achieve our mission by serving our customers & engaging our partners. E xcellence: We promote quality outcomes through learning & continuous performance improvement. Where You Will Work: 2585 Merchants Row Blvd. Tallahassee, FL 32311 Tips for Preparing Effective State Applications: When completing the online application, all gaps of employment or education greater than 90 days starting from high school must be explained (approximate date, month and year) identifying company name or if unemployed. Incomplete applications will not be considered. It is unacceptable to use the statement "See resume" in place of work history The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: * Annual and Sick Leave benefits; * Nine paid holidays and one Personal Holiday each year; * State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; * Retirement plan options, including employer contributions (For more information, please click *************** * Flexible Spending Accounts; * Tuition waivers; * And more! For a more complete list of benefits, including monthly costs, visit ***************************** Please be advised: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: ****************** If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Working Title: ADMINISTRATIVE ASSISTANT I - 60020967 Pay Plan: Career Service 60020967 Salary: NLT34,760.00 Total Compensation Estimator Tool Administrative Assistant I CNR ESS Director's Office INTERNAL AD, OPEN TO CURRENT DCF EMPLOYEES ONLY. This position is open to candidates located anywhere within the Central Region. Starting Salary: $34,760.00 annually If you have a desire to use your talent and skills to assist staff and customers alike, the ESS Program invites you to apply to become an essential member of our team. The selected individual will be supporting the ESS Director. The Core Competencies of the Department of Children and Families include a strong emphasis in retaining a world class workforce including the wellbeing of all employees. POSITION DESCRIPTION (Duties and Responsibilities): This position performs a variety of complex office administrative support functions requiring independent judgment, research, collection of information/data, preparation and maintenance of reports, and maintains the confidentiality of sensitive information. Initiates special projects and provides guidance to the administration to ensure deadlines are met and or targets are achieved. Provides direction and guidance to all administrative support located in each Administrative Unit within the Region Administrative - Schedules and coordinates meetings for the Operations and Program Manager and the Program Management Director. Prepares correspondence, reports, memorandums, documents/records staff meeting minutes, and other materials for dissemination. Prepares, and submits travel requests and reimbursements. Prepares and submits required security forms to obtain systems access for staff within the administration as directed. Coordinates teleworking and network installations for the administration. Building Functions - Assists in coordinating with General Services, Information Technology, and or vendors as outlined in the Children and Families Operating Procedure (CFPO) 70-14. Tracks and manages equipment contracts, completes change orders, and maintains meter readings, and maintains inventory of equipment and supplies. Prepares and processes purchase requisitions and invoices through Florida Accounting Information Resource (FLAIR) and My Florida Market Place (MFMP). Assists with the safety coordination and emergency operations planning according to the Emergency Operations Plan. Personnel - Prepares and processes human resource actions as directed by the Operations and Program Manager and the Program Management Director in accordance with the State Personnel Rules and Department policies and operating procedures. Provides documents and other related material as it pertains to all human resource actions. Assists with the hiring process by advertising position vacancies and assembling the hiring packets. Assists with and tracks the scheduled performance evaluations within the Administration Unit and serves as a human resource liaison. Maintains employee working files for the Administration Unit. Reports - Develops and maintains tracking systems to ensure completion of assignments. Compiles information and prepares reports for the Operations and Program Manager and the Program Management Director's review. Customer Service - Handles customer complaints and Department referrals/trackers; routes and or assigns to appropriate area for proper assistance, tracks, and follows up to ensure resolution. Keeps management fully informed of activities, pertinent issues, upcoming events, and potential problems; notifies Client Relations Coordinator when appropriate. Participates in required training, meetings and conferences, and other duties as assigned. Minimum Requirements: * High School Diploma KNOWLEDGE, SKILLS, AND ABILITIES: * Knowledge of administrative principles and practices. * Knowledge of office procedures and practices. * Knowledge of the methods of data collection. * Knowledge of office equipment and computer software. * Knowledge of sentence structure and correct grammar. * Knowledge of the principles and techniques of effective communication. * Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report writing. * Ability to prepare correspondence and administrative reports. * Ability to understand and apply applicable rules, regulations, policies and procedures. * Ability to utilize problem-solving techniques. * Ability to plan, organize and coordinate work assignments. * Ability to communicate effectively. * Ability to work independently. * Ability to establish and maintain effective working relationships with others. It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies. LICENSURE, CERTIFICATION OR REGISTRATION REQUIREMENTS: Valid Florida Driver's License The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Working Title: ADMINISTRATIVE ASSISTANT II - 79000633 Pay Plan: Career Service 79000633 Salary: $1,507.41 Biweekly (inc. CAD) Total Compensation Estimator Tool DIVISION OF ALCOHOLIC BEVERAGES & TOBACCO Administrative Assistant II Position Number: 79000633 Hiring Salary: $1,507.41 Biweekly (inc. CAD) * OPEN COMPETITIVE ANNOUNCEMENT* * Applicants must complete all fields in the Candidate Profile. Work history, hours worked, and formal education are required to qualify for this position. Responses to Qualifying Questions must be verifiable in the Candidate Profile. Resumes and other documentation can be attached to provide additional information. * Our Organization and Mission: The Florida Division of Alcoholic Beverages and Tobacco licenses the manufacture, distribution, sale, and service of alcoholic beverage and tobacco products in Florida, including receipt and processing of license applications; collection and auditing of taxes and fees paid by licensees; and enforcement of the laws and regulation of the alcoholic beverage and tobacco industries, pursuant to Chapters 210, 561-565, 567-569, Florida Statutes. The division's three bureaus - Licensing, Auditing and Enforcement - comprise a team of approximately 325 personnel fulfilling the regulatory obligations of the division throughout the state. The Work You Will Do: This is a highly responsible position within the Bureau of Law Enforcement. If you are seeking a challenging and important position, this is a great opportunity. While this position handles the routine administrative duties of an administrative assistant, you will also work directly with law enforcement officers as a processor of criminal and administrative cases. You will also be required to digitally upload license applications taken from the public as needed. The Bureau's cases and license processing have statutory timelines therefore the ability to organize and triage assignments is mandatory for success. Your Specific Responsibilities: This is a Career Service position assigned to the Miami Office Division of Alcoholic Beverages & Tobacco, Bureau of Law Enforcement. Primary duties include: * Conducts daily administrative functions including copying, faxing, organizing, and maintaining records. * Performs functions requiring independent decision-making and planning of administrative priorities. * Prepares reports and correspondence using Microsoft Word & Excel. * Processes and distributes all mail. * Receives and assists members of the public in person, by telephone, and e-mail. Responds to questions and receipts payment of fees. * Records accurate license complaints and tracks and prepares cases insuring a timely and proper disposition Knowledge, Skills, and Abilities: * Knowledge of administrative principles and practices. * Knowledge of office procedures and practices. * Knowledge of the methods of data collection. * Knowledge of the principles and techniques of effective communication. * Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing. * Prepares correspondence and administrative reports. * Understands and applies applicable rules, regulations, policies, and procedures. * Utilizes problem-solving techniques. * Works independently. * Plans, organizes and coordinates work assignments. * Communicates effectively. * Establishes and maintains effective working relationships with others. Minimum Requirements: * Two (2) years of clerical, secretarial, or administrative experience is required. * One year of experience working with Microsoft Word is required. * One year of experience working with Microsoft Excel is required. * Must currently possess and maintain a valid State of Florida Driver's License or if selected, must possess and maintain a valid State of Florida Driver's License by the date of appointment. * Must pass a law enforcement level 2 background screening. * Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills, and abilities must also be clearly disclosed on the State of Florida Employment Application.* Preferred: * Preference will be given to candidates who possess experience working in a law enforcement agency or confidential environment. * Preference will be given to candidates with an associate degree or higher. * Preference will be awarded to bilingual applicants. The Benefits of Working for the State of Florida: "Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: * State of Florida retirement package: 3% employee contribution required. * Nine annual paid holidays and one personal holiday * Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida * Ability to earn up to 104 hours of paid sick leave annually. * The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees. * The State of Florida provides a $25,000 life insurance policy to eligible employees. * Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc. * Tax deferred medical and childcare reimbursement accounts are available. * Tuition waiver program to attend an approved State of Florida College or University For additional benefit information, please visit the following website: *********************************** Position Notes: * This advertisement may be used to fill current and future vacancies within the Miami Office for up to six months from date of Opening. Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status. NOTE: This position requires a security background check and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check. For additional information, please contact ABT Enforcement Recruitment and Selection at *****************************. Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call **************. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at **************. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation. SPECIAL REMINDERS: Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: ****************** . If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses. A candidate for veterans' preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans' Affairs, Veterans' Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans' Affairs has also established an email where people can electronically file claims or ask questions. The email is ***********************************. The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Working Title: ADMINISTRATIVE ASSISTANT I - 60020967 Pay Plan: Career Service 60020967 Salary: NLT34,760.00 Total Compensation Estimator Tool Administrative Assistant I CNR ESS Director's Office INTERNAL AD, OPEN TO CURRENT DCF EMPLOYEES ONLY. This position is open to candidates located anywhere within the Central Region. Starting Salary: $34,760.00 annually If you have a desire to use your talent and skills to assist staff and customers alike, the ESS Program invites you to apply to become an essential member of our team. The selected individual will be supporting the ESS Director. The Core Competencies of the Department of Children and Families include a strong emphasis in retaining a world class workforce including the wellbeing of all employees. POSITION DESCRIPTION (Duties and Responsibilities): This position performs a variety of complex office administrative support functions requiring independent judgment, research, collection of information/data, preparation and maintenance of reports, and maintains the confidentiality of sensitive information. Initiates special projects and provides guidance to the administration to ensure deadlines are met and or targets are achieved. Provides direction and guidance to all administrative support located in each Administrative Unit within the Region Administrative - Schedules and coordinates meetings for the Operations and Program Manager and the Program Management Director. Prepares correspondence, reports, memorandums, documents/records staff meeting minutes, and other materials for dissemination. Prepares, and submits travel requests and reimbursements. Prepares and submits required security forms to obtain systems access for staff within the administration as directed. Coordinates teleworking and network installations for the administration. Building Functions - Assists in coordinating with General Services, Information Technology, and or vendors as outlined in the Children and Families Operating Procedure (CFPO) 70-14. Tracks and manages equipment contracts, completes change orders, and maintains meter readings, and maintains inventory of equipment and supplies. Prepares and processes purchase requisitions and invoices through Florida Accounting Information Resource (FLAIR) and My Florida Market Place (MFMP). Assists with the safety coordination and emergency operations planning according to the Emergency Operations Plan. Personnel - Prepares and processes human resource actions as directed by the Operations and Program Manager and the Program Management Director in accordance with the State Personnel Rules and Department policies and operating procedures. Provides documents and other related material as it pertains to all human resource actions. Assists with the hiring process by advertising position vacancies and assembling the hiring packets. Assists with and tracks the scheduled performance evaluations within the Administration Unit and serves as a human resource liaison. Maintains employee working files for the Administration Unit. Reports - Develops and maintains tracking systems to ensure completion of assignments. Compiles information and prepares reports for the Operations and Program Manager and the Program Management Director's review. Customer Service - Handles customer complaints and Department referrals/trackers; routes and or assigns to appropriate area for proper assistance, tracks, and follows up to ensure resolution. Keeps management fully informed of activities, pertinent issues, upcoming events, and potential problems; notifies Client Relations Coordinator when appropriate. Participates in required training, meetings and conferences, and other duties as assigned. Minimum Requirements: * High School Diploma KNOWLEDGE, SKILLS, AND ABILITIES: * Knowledge of administrative principles and practices. * Knowledge of office procedures and practices. * Knowledge of the methods of data collection. * Knowledge of office equipment and computer software. * Knowledge of sentence structure and correct grammar. * Knowledge of the principles and techniques of effective communication. * Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report writing. * Ability to prepare correspondence and administrative reports. * Ability to understand and apply applicable rules, regulations, policies and procedures. * Ability to utilize problem-solving techniques. * Ability to plan, organize and coordinate work assignments. * Ability to communicate effectively. * Ability to work independently. * Ability to establish and maintain effective working relationships with others. It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies. LICENSURE, CERTIFICATION OR REGISTRATION REQUIREMENTS: Valid Florida Driver's License The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Working Title: ADMINISTRATIVE ASSISTANT II - SES - 79001361 1 Pay Plan: SES 79001361 Salary: $1,430.50 - $1,576.93 Bi-weekly Total Compensation Estimator Tool DIVISION OF HOTELS & RESTAURANTS Administrative Assistant II - SES Position Number: 79001361 Hiring Salary: $1,430.50 - $1,576.93 Bi-weekly OPEN COMPETITIVE ADVERTISEMENT * Previous applicants will be considered and need not reapply.* Salary will be commensurate with experience * Applicants must complete all fields in the Candidate Profile. Work history, hours worked, and formal education are required to qualify for this position. Responses to Qualifying Questions must be verifiable in the Candidate Profile. Resumes and other documentation can be attached to provide additional information. * Our Organization and Mission The Division of Hotels and Restaurants (H&R) licenses, inspects, and regulates public lodging and food service establishments in Florida under Chapter 509, Florida Statutes (FS). The division also licenses and regulates elevators, escalators and other vertical conveyance devices under Chapter 399, FS. The division's three bureaus - Sanitation and Safety Inspections, Licensing and Elevator Safety - comprise a team of approximately 358 personnel fulfilling the regulatory obligations of the division throughout the state. Our Mission is to protect the health and safety of the public by providing the industry with quality inspections and fair regulation. The Work You Will Do This position independently performs advanced administrative and supervisory work supporting district operations and regulatory functions. Supervision & Staff Development * Supervises, trains, and cross-trains administrative and support staff. * Evaluates employee performance, prepares performance plans and evaluations, and assists staff with questions or issues. * Provides task coverage when staff are absent and assists with onboarding and training of new inspectors on office procedures. Administrative & Operational Support * Assists the District Manager, Deputy District Manager, and Supervisors with research, special projects, and operational requests. * Serves as liaison between district staff and division personnel. * Acts as building fire warden and point of contact for building maintenance issues. Fiscal, Inventory & Asset Management * Maintains vehicle inventory and transponder records and prepares monthly vehicle reports. * Reconciles receipt books and completes year-end reconciliation for the district. Records, Compliance & Regulatory Support * Monitors district mailboxes and OnBase for service requests, complaints, and regulatory documents. * Prepares accurate materials for public records requests and maintains the electronic public records log. * Assists with administrative complaints, closures, determinations, unpaid fine notices, and delinquent license correspondence. * Tracks resort dwellings, escalations, and unlicensed inspections in accordance with division guidelines. * Responsible for scheduling the Certified Food Manager exam and arranging payment for new certifications and renewals for the district field staff. Customer Service & Front Office Operations * Provides customer service at the front desk, assists walk-in customers, answers calls, and signs off on beverage paperwork. * Prepares front desk coverage schedules and manages conference room calendars for meetings and hearings. Technology & Systems Support * Enters and maintains data related to complaints, inspections, service requests, and licensing documents. * Assists with assigning inspections and service requests to iPads and supports system updates and testing (e.g., Versa Regulation, OnBase). * Assists with records filing, scanning, and annual document purging. Perform other related duties as assigned. Minimum Requirements: * Two years of general office experience; and * Two years of computer experience to include proficient use of Microsoft Word and Excel; and * Two years of customer service experience assisting customers on the telephone or in-person. Preferred: * One or more years of experience leading, training, or coordinating the work of others. * One or more years of experience in industry regulation, licensing, or compliance. Knowledge, Skills & Abilities * Knowledge of basic management principles and practices as it pertains to the Bureau of Field Services. * Skilled in the use of software, desktop hardware to enhance personal and organizational performance (spreadsheet, work processing, scheduling, e-mail, licensing and internet applications, and other technology required by the department). * Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of management practices. * Ability to communicate effectively orally and in writing. * Ability to establish and maintain effective working relationship with others. Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status. NOTE: This position requires a security background check and/or drug screening and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check. Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call **************. The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at **************. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation. SPECIAL REMINDERS Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: ****************** If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses. A candidate for veterans' preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans' Affairs, Veterans' Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans' Affairs has also established an email where people can electronically file claims or ask questions. The email is ***********************************. The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

Working Title: ADMINISTRATIVE ASSISTANT II - 79000633 Pay Plan: Career Service 79000633 Salary: $1,507.41 Biweekly (inc. CAD) Posting Closing Date: 02/05/2026 Total Compensation Estimator Tool DIVISION OF ALCOHOLIC BEVERAGES & TOBACCO Administrative Assistant II Position Number: 79000633 Hiring Salary: $1,507.41 Biweekly (inc. CAD) ***OPEN COMPETITIVE ANNOUNCEMENT*** ***Applicants must complete all fields in the Candidate Profile. Work history, hours worked, and formal education are required to qualify for this position. Responses to Qualifying Questions must be verifiable in the Candidate Profile. Resumes and other documentation can be attached to provide additional information. *** Our Organization and Mission: The Florida Division of Alcoholic Beverages and Tobacco licenses the manufacture, distribution, sale, and service of alcoholic beverage and tobacco products in Florida, including receipt and processing of license applications; collection and auditing of taxes and fees paid by licensees; and enforcement of the laws and regulation of the alcoholic beverage and tobacco industries, pursuant to Chapters 210, 561-565, 567-569, Florida Statutes. The division's three bureaus - Licensing, Auditing and Enforcement - comprise a team of approximately 325 personnel fulfilling the regulatory obligations of the division throughout the state. The Work You Will Do: This is a highly responsible position within the Bureau of Law Enforcement. If you are seeking a challenging and important position, this is a great opportunity. While this position handles the routine administrative duties of an administrative assistant, you will also work directly with law enforcement officers as a processor of criminal and administrative cases. You will also be required to digitally upload license applications taken from the public as needed. The Bureau's cases and license processing have statutory timelines therefore the ability to organize and triage assignments is mandatory for success. Your Specific Responsibilities: This is a Career Service position assigned to the Miami Office Division of Alcoholic Beverages & Tobacco, Bureau of Law Enforcement. Primary duties include: Conducts daily administrative functions including copying, faxing, organizing, and maintaining records. Performs functions requiring independent decision-making and planning of administrative priorities. Prepares reports and correspondence using Microsoft Word & Excel. Processes and distributes all mail. Receives and assists members of the public in person, by telephone, and e-mail. Responds to questions and receipts payment of fees. Records accurate license complaints and tracks and prepares cases insuring a timely and proper disposition Knowledge, Skills, and Abilities: Knowledge of administrative principles and practices. Knowledge of office procedures and practices. Knowledge of the methods of data collection. Knowledge of the principles and techniques of effective communication. Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing. Prepares correspondence and administrative reports. Understands and applies applicable rules, regulations, policies, and procedures. Utilizes problem-solving techniques. Works independently. Plans, organizes and coordinates work assignments. Communicates effectively. Establishes and maintains effective working relationships with others. Minimum Requirements: Two (2) years of clerical, secretarial, or administrative experience is required. One year of experience working with Microsoft Word is required. One year of experience working with Microsoft Excel is required. Must currently possess and maintain a valid State of Florida Driver's License or if selected, must possess and maintain a valid State of Florida Driver's License by the date of appointment. Must pass a law enforcement level 2 background screening. ***Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills, and abilities must also be clearly disclosed on the State of Florida Employment Application.*** Preferred: Preference will be given to candidates who possess experience working in a law enforcement agency or confidential environment. Preference will be given to candidates with an associate degree or higher. Preference will be awarded to bilingual applicants. The Benefits of Working for the State of Florida: “Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: State of Florida retirement package: 3% employee contribution required. Nine annual paid holidays and one personal holiday Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida Ability to earn up to 104 hours of paid sick leave annually. The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees. The State of Florida provides a $25,000 life insurance policy to eligible employees. Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc. Tax deferred medical and childcare reimbursement accounts are available. Tuition waiver program to attend an approved State of Florida College or University For additional benefit information, please visit the following website: *********************************** Position Notes: This advertisement may be used to fill current and future vacancies within the Miami Office for up to six months from date of Opening. Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status. NOTE: This position requires a security background check and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check. For additional information, please contact ABT Enforcement Recruitment and Selection at *****************************. Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call **************. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at **************. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation. SPECIAL REMINDERS: Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: ****************** . If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses. A candidate for veterans' preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans' Affairs, Veterans' Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans' Affairs has also established an email where people can electronically file claims or ask questions. The email is ***********************************. The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Working Title: ADMINISTRATIVE ASSISTANT II - SES - 79001361 1 Pay Plan: SES 79001361 Salary: $1,430.50 - $1,576.93 Bi-weekly Posting Closing Date: 01/27/2026 Total Compensation Estimator Tool DIVISION OF HOTELS & RESTAURANTS Administrative Assistant II - SES Position Number: 79001361 Hiring Salary: $1,430.50 - $1,576.93 Bi-weekly OPEN COMPETITIVE ADVERTISEMENT *Previous applicants will be considered and need not reapply.* **Salary will be commensurate with experience** ***Applicants must complete all fields in the Candidate Profile. Work history, hours worked, and formal education are required to qualify for this position. Responses to Qualifying Questions must be verifiable in the Candidate Profile. Resumes and other documentation can be attached to provide additional information. *** Our Organization and Mission The Division of Hotels and Restaurants (H&R) licenses, inspects, and regulates public lodging and food service establishments in Florida under Chapter 509, Florida Statutes (FS). The division also licenses and regulates elevators, escalators and other vertical conveyance devices under Chapter 399, FS. The division's three bureaus - Sanitation and Safety Inspections, Licensing and Elevator Safety - comprise a team of approximately 358 personnel fulfilling the regulatory obligations of the division throughout the state. Our Mission is to protect the health and safety of the public by providing the industry with quality inspections and fair regulation. The Work You Will Do This position independently performs advanced administrative and supervisory work supporting district operations and regulatory functions. Supervision & Staff Development Supervises, trains, and cross-trains administrative and support staff. Evaluates employee performance, prepares performance plans and evaluations, and assists staff with questions or issues. Provides task coverage when staff are absent and assists with onboarding and training of new inspectors on office procedures. Administrative & Operational Support Assists the District Manager, Deputy District Manager, and Supervisors with research, special projects, and operational requests. Serves as liaison between district staff and division personnel. Acts as building fire warden and point of contact for building maintenance issues. Fiscal, Inventory & Asset Management Maintains vehicle inventory and transponder records and prepares monthly vehicle reports. Reconciles receipt books and completes year-end reconciliation for the district. Records, Compliance & Regulatory Support Monitors district mailboxes and OnBase for service requests, complaints, and regulatory documents. Prepares accurate materials for public records requests and maintains the electronic public records log. Assists with administrative complaints, closures, determinations, unpaid fine notices, and delinquent license correspondence. Tracks resort dwellings, escalations, and unlicensed inspections in accordance with division guidelines. Responsible for scheduling the Certified Food Manager exam and arranging payment for new certifications and renewals for the district field staff. Customer Service & Front Office Operations Provides customer service at the front desk, assists walk-in customers, answers calls, and signs off on beverage paperwork. Prepares front desk coverage schedules and manages conference room calendars for meetings and hearings. Technology & Systems Support Enters and maintains data related to complaints, inspections, service requests, and licensing documents. Assists with assigning inspections and service requests to iPads and supports system updates and testing (e.g., Versa Regulation, OnBase). Assists with records filing, scanning, and annual document purging. Perform other related duties as assigned. Minimum Requirements: Two years of general office experience; and Two years of computer experience to include proficient use of Microsoft Word and Excel; and Two years of customer service experience assisting customers on the telephone or in-person. Preferred: One or more years of experience leading, training, or coordinating the work of others. One or more years of experience in industry regulation, licensing, or compliance. Knowledge, Skills & Abilities Knowledge of basic management principles and practices as it pertains to the Bureau of Field Services. Skilled in the use of software, desktop hardware to enhance personal and organizational performance (spreadsheet, work processing, scheduling, e-mail, licensing and internet applications, and other technology required by the department). Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of management practices. Ability to communicate effectively orally and in writing. Ability to establish and maintain effective working relationship with others. Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status. NOTE: This position requires a security background check and/or drug screening and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check. Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call **************. The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at **************. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation. SPECIAL REMINDERS Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: ****************** If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses. A candidate for veterans' preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans' Affairs, Veterans' Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans' Affairs has also established an email where people can electronically file claims or ask questions. The email is ***********************************. The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Working Title: ADMINISTRATIVE ASSISTANT III - 79010538 Pay Plan: Career Service 79010538 Salary: $1,550.80 - $1,694.28 bi-weekly Posting Closing Date: 02/05/2026 Total Compensation Estimator Tool DIVISION OF PROFESSIONS (DIVISION DIRECTOR'S OFFICE) ADMINISTRATIVE ASSISTANT III Position Number: 79010538 Hiring Salary: $1,550.80 - $1,694.28 Anticipated Vacancy ***Open Competitive*** Our Organization and Mission: The Division of Professions is responsible for the licensing of over 503,000 professionals. These professions include architects and interior designers, asbestos consultants, athlete agents, auctioneers, barbers, building code administrators and inspectors, community association managers, construction contractors, cosmetology, electrical contractors, employee leasing companies, geologists, home inspectors, landscape architects, mold assessors and remediators, pilot commissioners and veterinarians. Housed within the division is the Bureau of Education and Testing and the Florida Building Commission. The Work You Will Do: This position serves as the head administrative assistant to the Division Director and the Deputy Director, which includes answering and screening incoming calls, scheduling meetings, making travel arrangements, preparing, and processing travel reimbursement vouchers, maintaining, and updating weekly reports, and preparing responses to correspondence. Your Specific Responsibilities: Coordinates communication and contact with Executive Directors and other board staff as it relates to the Division of Professions and the Department, which includes responses for the Governor, Secretary, and other department staff, ensuring that responses are prepared and completed in a timely manner. Serves as the division's liaison for public records requests and ensures that requests are processed in a timely manner. Prepares purchase orders and processes invoices for payment for the Director's office. Completes special projects, as assigned. Acts as the division's continuity of operations plan (COOP) coordinator for the division. Maintains the master COOP and phone tree for the director's office, board offices, Codes and Standards, and Bureau of Education and Testing. Maintains and updates training materials for division administrative assistants as well as onboarding for these new employees, ensuring processes are executed consistently within the board offices for P-cards, license verifications, purchase orders, and travel authorizations. Serves as the division's contact for board member appointments. Maintains a database and weekly reports of board members for Professions. Performs other related duties, as assigned. Knowledge, Skills, and Abilities: Knowledge of Word, Excel, Outlook, GovQA, and MyFloridaMarketPlace. Ability to communicate effectively both written and oral. Ability to organize and prioritize duties. Knowledge of department policies, rules, and procedures (purchasing, public records, and correspondence.) Minimum Requirements: Must have a high school diploma or equivalent education and two (2) years of work experience. Preferred: Two or more years using Microsoft Office Suite. Experience with preparing travel authorizations and travel reimbursements. Experience with purchasing and MyFloridaMarketPlace. The Benefits of Working for the State of Florida: “Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: State of Florida retirement package: 3% employee contribution required. Nine annual paid holidays and one personal holiday Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida Ability to earn up to 104 hours of paid sick leave annually. The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees. The State of Florida provides a $25,000 life insurance policy to eligible employees. Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc. Tax deferred medical and childcare reimbursement accounts are available. Tuition waiver program to attend an approved State of Florida College or University For additional benefit information, please visit the following website: *********************************** ***Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application. *** Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status. NOTE: This position requires a security background check, physician assessment, drug screening, and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth to conduct this background check. Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call **************. The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at **************. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation. SPECIAL REMINDERS: Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: ******************* If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses. A candidate for veterans' preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans' Affairs, Veterans' Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans' Affairs has also established an email where people can electronically file claims or ask questions. The email is ***********************************. The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Working Title: ADMINISTRATIVE ASSISTANT II - 79000633 Pay Plan: Career Service 79000633 Salary: $1,507.41 Biweekly (inc. CAD) Total Compensation Estimator Tool DIVISION OF ALCOHOLIC BEVERAGES & TOBACCO Administrative Assistant II Position Number: 79000633 Hiring Salary: $1,507.41 Biweekly (inc. CAD) * OPEN COMPETITIVE ANNOUNCEMENT* * Applicants must complete all fields in the Candidate Profile. Work history, hours worked, and formal education are required to qualify for this position. Responses to Qualifying Questions must be verifiable in the Candidate Profile. Resumes and other documentation can be attached to provide additional information. * Our Organization and Mission: The Florida Division of Alcoholic Beverages and Tobacco licenses the manufacture, distribution, sale, and service of alcoholic beverage and tobacco products in Florida, including receipt and processing of license applications; collection and auditing of taxes and fees paid by licensees; and enforcement of the laws and regulation of the alcoholic beverage and tobacco industries, pursuant to Chapters 210, 561-565, 567-569, Florida Statutes. The division's three bureaus - Licensing, Auditing and Enforcement - comprise a team of approximately 325 personnel fulfilling the regulatory obligations of the division throughout the state. The Work You Will Do: This is a highly responsible position within the Bureau of Law Enforcement. If you are seeking a challenging and important position, this is a great opportunity. While this position handles the routine administrative duties of an administrative assistant, you will also work directly with law enforcement officers as a processor of criminal and administrative cases. You will also be required to digitally upload license applications taken from the public as needed. The Bureau's cases and license processing have statutory timelines therefore the ability to organize and triage assignments is mandatory for success. Your Specific Responsibilities: This is a Career Service position assigned to the Miami Office Division of Alcoholic Beverages & Tobacco, Bureau of Law Enforcement. Primary duties include: * Conducts daily administrative functions including copying, faxing, organizing, and maintaining records. * Performs functions requiring independent decision-making and planning of administrative priorities. * Prepares reports and correspondence using Microsoft Word & Excel. * Processes and distributes all mail. * Receives and assists members of the public in person, by telephone, and e-mail. Responds to questions and receipts payment of fees. * Records accurate license complaints and tracks and prepares cases insuring a timely and proper disposition Knowledge, Skills, and Abilities: * Knowledge of administrative principles and practices. * Knowledge of office procedures and practices. * Knowledge of the methods of data collection. * Knowledge of the principles and techniques of effective communication. * Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing. * Prepares correspondence and administrative reports. * Understands and applies applicable rules, regulations, policies, and procedures. * Utilizes problem-solving techniques. * Works independently. * Plans, organizes and coordinates work assignments. * Communicates effectively. * Establishes and maintains effective working relationships with others. Minimum Requirements: * Two (2) years of clerical, secretarial, or administrative experience is required. * One year of experience working with Microsoft Word is required. * One year of experience working with Microsoft Excel is required. * Must currently possess and maintain a valid State of Florida Driver's License or if selected, must possess and maintain a valid State of Florida Driver's License by the date of appointment. * Must pass a law enforcement level 2 background screening. * Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills, and abilities must also be clearly disclosed on the State of Florida Employment Application.* Preferred: * Preference will be given to candidates who possess experience working in a law enforcement agency or confidential environment. * Preference will be given to candidates with an associate degree or higher. * Preference will be awarded to bilingual applicants. The Benefits of Working for the State of Florida: "Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: * State of Florida retirement package: 3% employee contribution required. * Nine annual paid holidays and one personal holiday * Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida * Ability to earn up to 104 hours of paid sick leave annually. * The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees. * The State of Florida provides a $25,000 life insurance policy to eligible employees. * Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc. * Tax deferred medical and childcare reimbursement accounts are available. * Tuition waiver program to attend an approved State of Florida College or University For additional benefit information, please visit the following website: *********************************** Position Notes: * This advertisement may be used to fill current and future vacancies within the Miami Office for up to six months from date of Opening. Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status. NOTE: This position requires a security background check and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check. For additional information, please contact ABT Enforcement Recruitment and Selection at *****************************. Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call **************. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at **************. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation. SPECIAL REMINDERS: Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: ****************** . If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses. A candidate for veterans' preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans' Affairs, Veterans' Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans' Affairs has also established an email where people can electronically file claims or ask questions. The email is ***********************************. The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Working Title: ADMINISTRATIVE ASSISTANT II - 79000633 Pay Plan: Career Service 79000633 Salary: $1,507.41 Biweekly (inc. CAD) Total Compensation Estimator Tool DIVISION OF ALCOHOLIC BEVERAGES & TOBACCO Administrative Assistant II Position Number: 79000633 Hiring Salary: $1,507.41 Biweekly (inc. CAD) * OPEN COMPETITIVE ANNOUNCEMENT* * Applicants must complete all fields in the Candidate Profile. Work history, hours worked, and formal education are required to qualify for this position. Responses to Qualifying Questions must be verifiable in the Candidate Profile. Resumes and other documentation can be attached to provide additional information. * Our Organization and Mission: The Florida Division of Alcoholic Beverages and Tobacco licenses the manufacture, distribution, sale, and service of alcoholic beverage and tobacco products in Florida, including receipt and processing of license applications; collection and auditing of taxes and fees paid by licensees; and enforcement of the laws and regulation of the alcoholic beverage and tobacco industries, pursuant to Chapters 210, 561-565, 567-569, Florida Statutes. The division's three bureaus - Licensing, Auditing and Enforcement - comprise a team of approximately 325 personnel fulfilling the regulatory obligations of the division throughout the state. The Work You Will Do: This is a highly responsible position within the Bureau of Law Enforcement. If you are seeking a challenging and important position, this is a great opportunity. While this position handles the routine administrative duties of an administrative assistant, you will also work directly with law enforcement officers as a processor of criminal and administrative cases. You will also be required to digitally upload license applications taken from the public as needed. The Bureau's cases and license processing have statutory timelines therefore the ability to organize and triage assignments is mandatory for success. Your Specific Responsibilities: This is a Career Service position assigned to the Miami Office Division of Alcoholic Beverages & Tobacco, Bureau of Law Enforcement. Primary duties include: * Conducts daily administrative functions including copying, faxing, organizing, and maintaining records. * Performs functions requiring independent decision-making and planning of administrative priorities. * Prepares reports and correspondence using Microsoft Word & Excel. * Processes and distributes all mail. * Receives and assists members of the public in person, by telephone, and e-mail. Responds to questions and receipts payment of fees. * Records accurate license complaints and tracks and prepares cases insuring a timely and proper disposition Knowledge, Skills, and Abilities: * Knowledge of administrative principles and practices. * Knowledge of office procedures and practices. * Knowledge of the methods of data collection. * Knowledge of the principles and techniques of effective communication. * Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing. * Prepares correspondence and administrative reports. * Understands and applies applicable rules, regulations, policies, and procedures. * Utilizes problem-solving techniques. * Works independently. * Plans, organizes and coordinates work assignments. * Communicates effectively. * Establishes and maintains effective working relationships with others. Minimum Requirements: * Two (2) years of clerical, secretarial, or administrative experience is required. * One year of experience working with Microsoft Word is required. * One year of experience working with Microsoft Excel is required. * Must currently possess and maintain a valid State of Florida Driver's License or if selected, must possess and maintain a valid State of Florida Driver's License by the date of appointment. * Must pass a law enforcement level 2 background screening. * Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills, and abilities must also be clearly disclosed on the State of Florida Employment Application.* Preferred: * Preference will be given to candidates who possess experience working in a law enforcement agency or confidential environment. * Preference will be given to candidates with an associate degree or higher. * Preference will be awarded to bilingual applicants. The Benefits of Working for the State of Florida: "Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: * State of Florida retirement package: 3% employee contribution required. * Nine annual paid holidays and one personal holiday * Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida * Ability to earn up to 104 hours of paid sick leave annually. * The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees. * The State of Florida provides a $25,000 life insurance policy to eligible employees. * Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc. * Tax deferred medical and childcare reimbursement accounts are available. * Tuition waiver program to attend an approved State of Florida College or University For additional benefit information, please visit the following website: *********************************** Position Notes: * This advertisement may be used to fill current and future vacancies within the Miami Office for up to six months from date of Opening. Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status. NOTE: This position requires a security background check and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check. For additional information, please contact ABT Enforcement Recruitment and Selection at *****************************. Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call **************. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at **************. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation. SPECIAL REMINDERS: Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: ****************** . If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses. A candidate for veterans' preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans' Affairs, Veterans' Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans' Affairs has also established an email where people can electronically file claims or ask questions. The email is ***********************************. The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

The Florida Legislature Office of Legislative Services Do not click the Apply button. Apply at GovernmentJobs.com JOB TITLE Administrative Assistant THE WORK YOU WILL DO This is independent work coordinating administrative tasks and assignments and providing analysis and research on a variety of administrative matters. OUR ORGANIZATION The Office of Legislative Services provides centralized administrative, management and support services to the Florida Senate, House of Representatives and other legislative offices. This position reports to the OLS Coordinator. EXAMPLES OF WORK PERFORMED Performs special assignments, research, and report preparation. Assists various offices within OLS including Human Resources Office, Division of Law Revision, and Finance and Accounting Office. Could perform duties related to the Doctor of the Day Program Reviews records and reports which require action and recommends solutions or courses of action. Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated. Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments. Processes a variety of correspondence, investigates subject matter, and prepares replies. Trains and supervises clerical and/or other administrative personnel to ensure accurate and smooth workflow of the unit. Defines and investigates problems; formulates methods of resolution. Assists in formulating and recommending programs and policies of the unit; interprets and administers policies. Represents supervisor at meetings and conferences. Performs general office management duties, including scanning. Performs other related duties as required. REQUIRED KNOWLEDGE, SKILLS AND ABILITIES Knowledge of administrative principles and practices. Knowledge of research techniques. Ability to pay attention to detail and review work for accuracy and quality of content. Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit. Ability to collect, analyze, and interpret data. Ability to plan, organize, and coordinate work assignments. Ability to communicate effectively verbally and in writing. Ability to deal tactfully and courteously with the demands of the public. Ability to handle confidential information. Ability to understand and apply rules, regulations, policies, and procedures. Ability to prepare reports, correspondence, and maintain records. Ability to utilize problem-solving techniques. Ability to train others. Ability to supervise people. MINIMUM QUALIFICATIONS A bachelor's degree from an accredited college or university. Administrative experience can substitute on a year-for-year basis for the required college education. SALARY Salary is commensurate with experience. APPLICATION DEADLINE Open until filled SUBMISSION OF APPLICATION Do not click the Apply button. Apply at GovernmentJobs.com ACCOMMODATION FOR DISABILITY If an accommodation is needed for a disability, please notify Human Resources at **************.