Administrative Project Assistant jobs at T.B. Penick and Sons

About Us A fully owned subsidiary of Quanta Services, Inc. (NYSE: PWR), FiberTel, LLC. is locally grown in Utah's Art City and has rapidly expanded over the Northwest and Western regions. As an advocate for economic growth in the state of Utah, Idaho, Washington, Oregon, Nevada, and California we understand the business of conveying information. With all that is happening in our state and nationwide, we are seeing different ways of life, work, and school. The increase in work from home and online school has put a strain on internet providers and their bandwidth. Internet Providers are relying heavily on us to continue the construction and installation of fiber optics to ensure that internet service goes uninterrupted for the people of our communities. We are a utility construction company, with a specialization in the installation of fiber optics. We offer a full turnkey experience for our clients. For our employees, we offer rewarding benefits including medical, dental, and vision insurance, paid vacation, paid holidays, and 401k (with company match). We are an Equal Opportunity Employer and participate in E-Verify. About this Role FiberTel is hiring a Project Assistant for our Portland, OR office. The Project Assistant position is an entry-level position. This position will perform a variety of administrative tasks. She/he will assist the Project Manager with customer account management and maintenance. He/she will assist in tracking job progress on each assigned job and provide timely billing/invoicing per job. You will also help with other admin tasks as needed. Pay: $25-30/hr What You'll Do Responsibilities: Process account billing and invoicing in a timely manner Communicate with customers via phone or email as needed Update job information in the customer's tracking system Upload and monitor job information and progress Coordinating project timelines with internal departments. Monitoring project timelines and deadlines. Accommodating updates and changes to project schedules. Documenting project billing processes and maintaining records. Assist with other admin duties when necessary What You'll Bring Qualifications: Must be able to pass a pre-employment drug screen and background check. Ability to communicate effectively with customers, employees, etc. Associate's degree in a relevant field (preferred) Prior construction experience (preferred) Must be proficient with Microsoft Excel, Word, Outlook, Project, and applicable Engineering programs. Good Written and oral communication. Possess a valid driver's license or be eligible and willing to obtain the required license for the position. Working Conditions: This job operates in both office and field environments with occasional exposure to noise and other hazards. This job routinely uses standard office equipment. Occasionally spend time outside the office when meeting clients or need to check on vehicles. Physical Requirements: While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; and talk or hear; climb stairs and/or ladders. The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. What You'll Get Benefits Include: Health Insurance: Medical, Dental, and Vision Plans Flexible Spending Accounts/Health Savings Accounts Retirement Savings Plan (401K) with company matching Short & Long Term Disability Supplemental Life and AD&D Insurance Paid Holidays and Vacation Competitive Pay * Pay is based on the knowledge, skills, and abilities of the employee. Applicants are required to pass all company drug testing, submit to a background check and adhere to all OSHA, state, city/municipality safety requirements and training provided by the company as required Our Company is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind including, based on disability and protected veteran status. The Company's policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, genetic information, religion, national origin, age, disability, veteran status, or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories. It is also the Company's policy to comply with all applicable state and federal laws respecting consideration of unemployment status in making hiring decisions. Please visit the following URL to view the EEO is the Law poster and the Supplement. (*************************************************************** The Company also does not consider criminal convictions to be an absolute bar to employment and will consider qualified applicants with criminal histories. Applicants applying for positions in Illinois are not required to disclose arrests or sealed or expunged records of convictions. FiberTel, LLC Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

**Posting Title:** Project Administrative Assistant **Reports To:** Project Executive **Salary Range:** $20.00/hour to $25.00/hour Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets. **WHO WE ARE** For more than 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything. **THE DATA CENTERTEAM** We build mission-critical data centers throughout the U.S. to ensure crucial information accessed by millions of people is always available and secure. For decades, CEI is a leading provider of design, installation and commissioning of 20M+ square feet of data center space totaling over 4 GW of electrical systems-including infrastructure built to support AI-driven technologies. **ABOUT THE ROLE** The Project Administrative Assistant at Cupertino Electric provides daily support to the Commercial Interiors Team that includes Senior Project Managers, Project Managers, Assistant Project Managers, and Project Engineers. This role is vital in ensuring information flow between office, field, vendors, and general contractors. + Support the Interiors team that may consist of Senior Project Manager's, Project Managers, APM's and Project Engineers including information flow between office, field, vendors and general contractors. + Coordination of job start and job close + Contract routing + Data entry for weekly field employee hours, processing of material to purchasing agent + Work with personnel to assist in data entry for job tasks + Maintain and update job files, controlled forms/logs + Order drawings for field/office personnel + Phones, copying, scanning and shipping **Skill:** Applies acquired job skills and company policies and procedures to complete assigned tasks. **Job Complexity:** Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice. **Supervision:** Normally follows established procedures on routine work, requires instructions only on new assignments. **ABOUT YOU** + Excellent organizational, time management, and project management skills. Demonstrated ability to work effectively in a fast-paced environment + Outstanding communication skills (written and spoken) + Critical reasoning + Intermediate in MS Office, including Word, Excel, PowerPoint, Outlook + Oracle, JD Edwards are highly desirable **MINIMUM QUALIFICATIONS** _Any combination of education and experience that, in the sole judgment and discretion of Company, would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications may qualify._ **Education:** High School Diploma or GED required. **Licensure/Certifications:** None required. **Experience:** Two (2) years of administrative experience required. Experience in the construction industry preferred. *Applicants must be authorized to work in the United States. This position is not eligible for sponsorship. \#LI-DM1 **PLEASE NOTE:** CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. (******************************************** CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at *************** or 1-(877)-747-4CEI. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Division: First Equipment Company Minimum Years Experience: Travel Involved: Job Type: RegularJob Classification: ExperiencedEducation:Job Family:Administrative SupportCompensation:Salaried Exempt Position Description: Perform daily administrative tasks and provide administrative services to the First Equipment Company team. Essential Duties & Key Responsibilities: * Provide professional customer service and positive interactions while processing day-to-day administrative items and supporting local business unit staff. * Perform administrative services including processing mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, invoices, and order supplies and stationery (e.g., letterhead, business cards, envelopes). * Daily management of department head/manager's calendar, meeting schedule, and contacts. * Edit and assemble documents and reports for department head/manager. * Assist with general office inquiries from staff, owners, and others; provide proactive escalation as appropriate. * Create and maintain organizational and seating charts for office. * Understand contract and bonding process and escalation procedures. * Organize and provide assistance during meetings as requested; record, transcribe, and distribute meeting minutes. * Maintain knowledge of business unit/headquarters' historical information (e.g., use of vendors, event sponsorships, industry memberships/activities, client, and staff events) to support managerial related decision-making. * Arrange travel reservations, business accommodations, prepare itineraries and agendas. * Process department head/manager's expense reports. * Maintain organized filing systems and coordinate document retrieval schedules. * Embrace company culture, values, and diversity, equity, and inclusion Diversity, Equity, and Inclusion (DE&I) activities across company. * Order supplies to support office needs. * Provide team support and relief of others' job duties during times of need (e.g., lunch, breaks, illness, vacation). * Contribute ideas for continuous improvement and effectiveness of team within business unit/headquarters and share recommendations with overall job family. * Assist with special projects and coordinate events. * Other activities, duties, and responsibilities assigned. Qualifications: * High School Diploma or GED and minimum of 5 years of relevant administrative assistant experience in construction, or other related industry, required * College degree and/or relevant administrative skills certification, a plus * Construction or other service industry experience, a plus * High degree of detail, accuracy, and organizational skills * Maintain confidential information * Work independently with some oversight and as part of team * Approachable, proactive, positive, and professional attitude * Professional verbal communication and written business communication skills * Able to conduct research and effectively proofread * Exhibit active listening skills and follow through on commitments * Good judgment to solve problems, escalate issues, and request prioritization of responsibilities * Computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment * Commissioned Notary Public, a plus Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, talk, and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is regularly required to be mobile, and the employee occasionally travels both short and long distances via a variety of conveyances. The employee occasionally performs work on-site at construction work sites, office locations, and/or off-site venues. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in an office or remote setting. The noise in the work environment is usually quiet to moderate in an office setting. While performing the duties of this job, the employee may occasionally work at construction work sites where the employee is exposed to moving mechanical parts, high precarious places, fumes, or airborne particles, outside weather conditions, and risk of electrical shock. The noise in the work environment is usually moderate to loud. The employee is required to work in compliance with company safety policies, procedures, and applicable laws. Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.

S+H Construction is a forward-thinking, creative, residential construction company. We have a passion for producing an exceptional product, and keeping the customer informed and happy along the way. We know we can't be the best residential construction company on planet earth without great people who are happy in their jobs. We value our employees and are focused on building a dynamic, collaborative team that is really proud of what they do! As an Assistant Project Coordinator with the S+H Small Works + Home Management team, you will assume a critical role that will allow you to demonstrate the same commitment to customers, subcontractors, and your team members that has made S+H what it is today. So, what does the role of Assistant Project Coordinator include? Assist the Project Coordinator (PC) with managing assigned business development. Assist PC with scheduling client sales calls and follow up with clients. Assist PC with formulating estimates for clients based on inspection and discussion. Assist with creating, sending, and applying change orders. Help create subcontractor bid packages and secure bids accordingly. Help create schedule for subcontractors with a two-week look ahead. Assist in managing construction workers and drive top-quality, technically correct construction. Perform daily routine inspection on-site and give necessary guidance to keep construction moving in top-quality fashion. Keep pictorial records of project progress. Provide and maintain a safe work environment by demanding complete adherence to health and safety standards. Develop and maintain trusting relationships with clients. Keep open lines of transparent communication with clients, including reporting, schedule, costs-to-date, weekly progress updates, etc. Keep good daily records so regular reporting to company and clients remains positive. Obtain permits, if necessary. Order materials and maintain any company/equipment/tools. Manage punch list. Assist in managing projects to budget and schedule. Attend regular jobsite meetings. Review/Approve all material and labor invoices. Schedule and respond to city inspections. Highly compeitive compensation and benefits package includes: Hourly rate range of $30 to $35 per hour (plus overtime pay after 40 hours) Six paid holidays annually. 40 hours paid sick time annually (accrued weekly) 40 hours paid vacation time annually (accrued weekly) Company cell phone. Vehicle stipend. Benefits eligibility per current company offerings - Insurance and 401k company match. Most importantly, our Assistant Project Coordinators and ALL S+H team members are our culture ambassadors both within and outside the walls of our organization - setting an example each and every day with behaviors that support a respectful, positive, and supportive work environment.

**ABOUT YOU** Are you a passionate problem-solver who thrives in a fast-paced, collaborative environment? Do you take pride in doing the right thing and delivering quality work with integrity? Are you excited to learn how construction projects come to life - from the first idea to the final walkthrough? If you answered "Yes!" - **this opportunity was built for you.** At ARCO Design/Build, we're not just building structures - we're building the next generation of industry leaders. Join us and discover what it means to be part of one of the nation's top design/build construction firms. **WHAT WE CAN OFFER YOU** **Four core values that guide our culture:** + Treat people fairly and do the right thing + Understand our customers' business and solve their problems + Be positive, upbeat, and have fun + Create opportunities for individual financial success based on merit **Here's what you'll get as part of our internship/co-op program:** + **Competitive hourly pay** with overtime opportunities + **Housing stipend** available based on need + **Medical, dental, and vision insurance** for interns working at least 3 months + **Professional development** through training and mentorship + **Company-sponsored lunches, happy hours, and networking events** + **Fully stocked kitchens** with drinks and snacks + **A fun, inclusive work environment** We don't just invest in projects - we invest in people. From your first day, you'll be part of a team that values growth, connection, and doing great work. **ARCO is an Equal Opportunity Employer.** We celebrate diversity and are committed to creating an inclusive environment for all team members, interns, and co-ops. **A DAY IN THE LIFE** As a Construction Design/Build Project Manager (DBM) Intern/Co-op, every day brings a new lesson. You'll gain exposure to the full lifecycle of a project while working alongside experienced professionals who are invested in your growth. Here's what you can expect: + **Concept to Completion Approach** - Gain how ARCO manages projects from the initial concept through final delivery. + **Estimating and Takeoffs** - Learn to describe project proposals and assign accurate dollar values. + **Scheduling** - Assist in creating timelines for subcontractors/trades activities. + **Design Meetings** - Attend meetings with the owner and design team, including structural engineers and architects. + **Reporting** - Prepare weekly reports, document progress, and track meeting action items **.** + **Shadowing** - Join project calls and site meetings to observe how our Design/Build Managers lead. + **Buyout** - Send bid instructions, schedules, and drawings to subcontractors. Evaluate proposals and assist with awarding subcontracts. + **Permitting** - Complete and submit permit applications with necessary documents and fees to city/county/fire authorities. + **Shop Drawing & Submittal Review** - Receive and route submittals to DBMs and communicate approvals to subcontractors. + **Billing** - Learn about subcontracts, change orders, pay requests, and pay applications. + **Job Site Visits** - Visit job sites with DBMs to monitor project progress. + **Training & Learning** - Attend offsite trainings and biweekly learning sessions provided by the Learning and Development team. + **Business Development** - Gain exposure to how we build client relationships and implement industry-wide business development strategies. No matter where you're starting from, you'll leave this experience with valuable industry knowledge and a strong foundation for a future in construction. **NECESSARY QUALIFICATIONS** + Enrolled in an accredited **Civil, Mechanical, Architectural, Construction Management, Building Science, or Construction Engineering** undergraduate or graduate program _(other related engineering majors will be considered)_ + Excellent verbal communication skills, attention to detail, and a strong work ethic + Previous Co-op or Intern experience in construction preferred, but not required + GPA 3.0 or higher preferred, but not required **MAKE YOUR MOVE** With **38 offices nationwide** , ARCO Design/Build is one of the fastest-growing construction firms in the country - and we're just getting started. Ranked #3 on **ENR's Top 100 Design-Build Firms** , we specialize in delivering high-quality industrial and commercial projects through a fully integrated approach. We're proud to be **100% associate-owned** , offering every full-time team member a stake in our success through our **Employee Stock Ownership Program (ESOP)** . Whether you're looking to gain experience, find mentorship, or launch your career, you'll find more than just an internship here - you'll find opportunity, impact, and a team that values your growth. From day one, the opportunity for success at ARCO is limitless. _ARCO does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies without pre-approval from our Human Resources team. ARCO will not be responsible for any fees related to unsolicited resumes or candidates sent directly to our hiring managers._ _\#LI-CM5 #LI-Onsite_ **LEGAL DISCLAIMER** EOE, including disability/vets

About Us Through our six business units, we provide electrical construction and maintenance solutions from a team of highly trained professionals. Our companies build, monitor, maintain, and optimize a range of electrical, energy, and information infrastructure systems using the latest technologies/ Job Summary Job Title: Onsite Project Administrative Assistant (Electrical Construction) Reports to: Senior Managers and Estimators Location: New Albany, OH FLSA Status: Full-Time / Non-Exempt Updated: October 2025 COMPANY OVERVIEW Eagle Electrical Services (“Eagle”), an EMCOR Company, is a leading electrical services company providing construction, and services in a variety of markets, including automotive, commercial, healthcare, education, industrial, and mission critical. Eagle is one of six Ohio-based business units under parent company Quebe Holdings, Inc. SUMMARY Eagle Electrical Services seeks a Project Administrative Assistant (Electrical Construction) to provide an effective support system for a group of senior project managers and estimators. Applicants must have exceptional communication skills, the ability to manage multiple tasks efficiently, and excellent judgment. Must be comfortable juggling tasks from the mundane to the more strategic and have the ability to work productively in a fast-paced, team-oriented environment. The candidate will primarily work in a support role and oversee many administrative tasks as needed. This role is an onsite position. DUTIES AND RESPONSIBILITIES Include the following. Other duties may be assigned. Maintain logs including purchase orders, project financial updates, daily reports and submittals for multiple projects. Support Project Management with project establishment and closeout, purchase orders, subcontracts, meeting minutes and follow up on various operational task. Transmit all executed subcontracts and change orders, execute, file and track legal documentation for contracts, subcontracts, bid documents. Request certificates of insurance, prequalification's, OSHA, and safety related items from subcontractors and vendors. Participate in design and construction coordination meetings internally and externally as needed. Negotiate and maintain relations with vendors and subcontractors. Escalate critical and/or sensitive issues to the Senior Project Manager / Estimating team. Perform additional assignments as required by the operating needs of the company or as directed by senior project managers. EDUCATION AND EXPERIENCE High School diploma or GED required. Bachelor of Business Administration desirable Knowledge of the construction industry and contract documentation. Working knowledge of federal, state, and city regulations and guidelines. REQUIRED ATTRIBUTES AND SKILLS Proficient in Microsoft Office Outlook, Word and Excel applications. Must possess excellent written and verbal communications skills. Must demonstrate ability to lead people and get results through others. Must demonstrate ability to effectively organize multiple projects and resource planning skills. Must demonstrate technical skills necessary for project engineering. Must work with minimal supervision. Must demonstrate ability to analyze and solve problems. Must demonstrate commitment to company values. PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee should expect to sit for long periods in front of a computer and also travel to field locations as needed. NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization. We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent. #quebe #LI-Onsite Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

Are you looking for a flexible work-from-home opportunity that allows you to balance work and life? Whether you're seeking a full-time role or part-time engagement to supplement your income, we invite you to explore our remote Administrative Assistant and Data Entry Clerk positions. Ideal for individuals from any professional background, we provide necessary training tailored to your role. Key Responsibilities Perform administrative tasks and data entry with high level of accuracy Communicate effectively with team members and adhere to given instructions Manage and organize information efficiently while maintaining confidentiality Ensure reliable internet connectivity and establish a distraction-free workspace at home Qualifications Access to a reliable computer and internet connection Ability to work independently without direct supervision Strong reading comprehension and ability to follow written and verbal instructions Experience in data entry or administrative roles is beneficial but not mandatory Open to applicants from diverse professional backgrounds, including healthcare, logistics, customer service, and more What We Offer Competitive hourly rates ranging from $23.75 to $38.50 Flexible scheduling options for both part-time and full-time employment Comprehensive training specific to your designated role A supportive virtual work environment without the commute Application Process Ready to start your work-from-home journey with us? Apply directly through our online application portal. We look forward to learning more about you and exploring how your skills and passions align with the needs of our team. Employment Type: Full-Time/Part-time

The Executive Administrative Assistant is responsible for providing multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public. Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. ensure effective use of an executive's time. Develops positive and strategic relationships at all levels of the organization. Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. KEY RESPONSIBILITES AND DUTIES of EA (55%) * Must be proactive in learning the business, be aware of events critical to the business, be able to represent and carry out the mission and values of Austin Powder as a liaison to the executive team. Supporting several executives. * Assists with management of schedules, calendar and appointments. * Assist in meeting preparations, take notes and follow up on action items from key meetings * Make travel and hotel arrangements, order meals, make dinner reservations, purchase event tickets, coordinate transportation needs etc., visiting employees, vendors, customers or others. * Oversee registration, housing, travel and preparation for industry conventions. * Maintain travel itineraries and manage expense reimbursement process to ensure accurate and timely submission. * Partner with Finance and IT leads on strategic initiatives * Documenting and tracking larger and most critical enterprise contracts and associated cost * Act as project manager for efforts like Delegation of Authority and enterprise policy documentation * Produces accurate, well crafted, and timely documents, correspondence and presentations, often under time constraints. * Become a notary for the company * Conduct research and information gathering on behalf of the executive and prepares presentations and internal communications * Maintains files and contact information, in physical and electronic form, in organized manner for ease of access when required. * Answers and screens phone calls. * Has email access. Monitors and removes unnecessary, unsolicited emails; responds to emails as directed, keeps track of follow-up email items. * Responsible for event planning and corporate meetings held in town or other locations. * Greets and assists visiting colleagues, vendors or customers, as necessary and appropriate. Orders supplies, renews subscriptions, memberships, travel clubs, event tickets, etc. The above is intended to describe the general content of and the requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Office Operations MGMT & Administration (30%) * Oversee day-to-day office operations to ensure a smooth, efficient, and professional work environment. * Maintain office policies, procedures, and standard operating workflows. * Manage and maintain mail distribution * Manage office supplies, inventory, equipment, and vendor relationships (cleaning, security, IT support, facilities). * Ensure meeting rooms, common spaces, and office is function properly per corporate standards. * Serve as the primary point of contact for building management regarding maintenance, security, and access. Financial & Vendor Management (15%) * Prepare and manage office vendors, including supplies, subscriptions, and facilities expenses. * Review and approve vendor invoices, track expenses, renewals, and contracts. * Negotiate with suppliers to optimize cost efficiency and service levels. Education and Experience * 5+ years supporting senior executives (finance/tech/startup experience a plus) * 3 - 7 years of office administration or office management experience in a corporate or professional services environment. * Strong communication and organizational skills * Proficiency in Microsoft Office and collaboration tools (Teams, SharePoint, Zoom, AI) * High level of professionalism and discretion * A self-starter who thrives in dynamic environments * Expertise with Microsoft Office Outlook calendar management * Strong proficiency and ability to demonstrate a high level of functioning in all other Microsoft Office products (Excel, Power Point, Word, etc.) Skills, Knowledge, and Abilities Effective Communication * A relationship builder * High level of organization, time management, and attention to detail * Interactions with employees, customers, guests must be professional, friendly and positive. * Budget management and vendor negotiation skills * Very high standard of communication skills both written and oral for the presentation of facts and ideas. * Written communications must be clear, concise, easy to read and comprehend. * Presents information both clearly and concisely and regularly confirms correct interpretation of information. Organization of Work * A professional that is innovative, embraces technology and challenges status quo * Comfortable with ambiguity and change * Demonstrates the ability to manage several projects simultaneously. * Organizes multiple schedules, events and meetings efficiently. * Implements the key principles of time management, priority management and personal organization. * Continually seek ways to improve performance via development of professional skills and personal growth. Anticipates Needs * Proactively focus on supporting executives by developing an understanding of business priorities and anticipate needs to plan ahead. * Takes initiative to complete important tasks without being asked. * Manage unplanned events and changes in schedules. * Overtime may be required without advanced notice. * A structured thinker * A proactive problem-solver Reporting Relationships * Report to CPO (Chief People Officer) Confidentiality * Absolute discretion in the release of information, either business or personal. * Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. Work Environment and Physical Demands * Include Travel 5% * Physical demands include sitting for extended periods of time while frequently typing, viewing computer screens and use of mouse/keyboard. * Operation of office equipment to include but not limited to telephones, printers, copiers, and scanners. * Repetitive motion of data entry, hand, finger wrist motion and dexterity. * May include filing and handling paperwork may involve repetitive reaching, grasping, or bending. * Light lifting and carrying of office supplies, files, or boxes (generally under 25 lbs.) * May need to set up for meetings (moving chairs, refreshments, etc.). * Will require walking and standing during the office hours, during events, meeting setup etc. * Good vision for reading and screen use. * Clear verbal communication and active listening, often over the phone or video calls. * All other duties and responsibilities that's not included Location * Beachwood, OH * Office hours are Monday through Friday, 8am - 5pm. Currently, operating under a hybrid schedule with in-office days M-T-W-T and remote on Friday. The hybrid schedule is subject to change at any time and is not guaranteed based on the needs of the executive. AUSTIN POWDER's Mission To improve the world we live in through the safe and responsible use of explosives. AUSTIN POWDER's Vision We will be the global leader of explosive products, services and technologies as defined by our Customers, our Family and our Communities. AUSTIN POWDER's Values Safety is our 1st priority; WE are customer focused; we leverage the Power of the Family; We treat everyone with respect. This is an exciting opportunity for a proven leader to celebrate the company's rich history beginning in 1833. This is a unique opportunity to drive future success through continued transformation of key manufacturing processes and lead the sites to best in class performance levels and culture. Austin Powder is an Equal Opportunity and Affirmative Action Employer and is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law. Austin Powder also participates in E-Verify.

The Executive Administrative Assistant is responsible for providing multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public. Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. ensure effective use of an executive's time. Develops positive and strategic relationships at all levels of the organization. Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. KEY RESPONSIBILITES AND DUTIES of EA (55%) Must be proactive in learning the business, be aware of events critical to the business, be able to represent and carry out the mission and values of Austin Powder as a liaison to the executive team. Supporting several executives. Assists with management of schedules, calendar and appointments. Assist in meeting preparations, take notes and follow up on action items from key meetings Make travel and hotel arrangements, order meals, make dinner reservations, purchase event tickets, coordinate transportation needs etc., visiting employees, vendors, customers or others. Oversee registration, housing, travel and preparation for industry conventions. Maintain travel itineraries and manage expense reimbursement process to ensure accurate and timely submission. Partner with Finance and IT leads on strategic initiatives Documenting and tracking larger and most critical enterprise contracts and associated cost Act as project manager for efforts like Delegation of Authority and enterprise policy documentation Produces accurate, well crafted, and timely documents, correspondence and presentations, often under time constraints. Become a notary for the company Conduct research and information gathering on behalf of the executive and prepares presentations and internal communications Maintains files and contact information, in physical and electronic form, in organized manner for ease of access when required. Answers and screens phone calls. Has email access. Monitors and removes unnecessary, unsolicited emails; responds to emails as directed, keeps track of follow-up email items. Responsible for event planning and corporate meetings held in town or other locations. Greets and assists visiting colleagues, vendors or customers, as necessary and appropriate. Orders supplies, renews subscriptions, memberships, travel clubs, event tickets, etc. The above is intended to describe the general content of and the requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Office Operations MGMT & Administration (30%) Oversee day-to-day office operations to ensure a smooth, efficient, and professional work environment. Maintain office policies, procedures, and standard operating workflows. Manage and maintain mail distribution Manage office supplies, inventory, equipment, and vendor relationships (cleaning, security, IT support, facilities). Ensure meeting rooms, common spaces, and office is function properly per corporate standards. Serve as the primary point of contact for building management regarding maintenance, security, and access. Financial & Vendor Management (15%) Prepare and manage office vendors, including supplies, subscriptions, and facilities expenses. Review and approve vendor invoices, track expenses, renewals, and contracts. Negotiate with suppliers to optimize cost efficiency and service levels. Education and Experience 5+ years supporting senior executives (finance/tech/startup experience a plus) 3 - 7 years of office administration or office management experience in a corporate or professional services environment. Strong communication and organizational skills Proficiency in Microsoft Office and collaboration tools (Teams, SharePoint, Zoom, AI) High level of professionalism and discretion A self-starter who thrives in dynamic environments Expertise with Microsoft Office Outlook calendar management Strong proficiency and ability to demonstrate a high level of functioning in all other Microsoft Office products (Excel, Power Point, Word, etc.) Skills, Knowledge, and Abilities Effective Communication A relationship builder High level of organization, time management, and attention to detail Interactions with employees, customers, guests must be professional, friendly and positive. Budget management and vendor negotiation skills Very high standard of communication skills both written and oral for the presentation of facts and ideas. Written communications must be clear, concise, easy to read and comprehend. Presents information both clearly and concisely and regularly confirms correct interpretation of information. Organization of Work A professional that is innovative, embraces technology and challenges status quo Comfortable with ambiguity and change Demonstrates the ability to manage several projects simultaneously. Organizes multiple schedules, events and meetings efficiently. Implements the key principles of time management, priority management and personal organization. Continually seek ways to improve performance via development of professional skills and personal growth. Anticipates Needs Proactively focus on supporting executives by developing an understanding of business priorities and anticipate needs to plan ahead. Takes initiative to complete important tasks without being asked. Manage unplanned events and changes in schedules. Overtime may be required without advanced notice. A structured thinker A proactive problem-solver Reporting Relationships Report to CPO (Chief People Officer) Confidentiality Absolute discretion in the release of information, either business or personal. Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. Work Environment and Physical Demands Include Travel 5% Physical demands include sitting for extended periods of time while frequently typing, viewing computer screens and use of mouse/keyboard. Operation of office equipment to include but not limited to telephones, printers, copiers, and scanners. Repetitive motion of data entry, hand, finger wrist motion and dexterity. May include filing and handling paperwork may involve repetitive reaching, grasping, or bending. Light lifting and carrying of office supplies, files, or boxes (generally under 25 lbs.) May need to set up for meetings (moving chairs, refreshments, etc.). Will require walking and standing during the office hours, during events, meeting setup etc. Good vision for reading and screen use. Clear verbal communication and active listening, often over the phone or video calls. All other duties and responsibilities that's not included Location Beachwood, OH Office hours are Monday through Friday, 8am - 5pm. Currently, operating under a hybrid schedule with in-office days M-T-W-T and remote on Friday. The hybrid schedule is subject to change at any time and is not guaranteed based on the needs of the executive. AUSTIN POWDER's Mission To improve the world we live in through the safe and responsible use of explosives. AUSTIN POWDER's Vision We will be the global leader of explosive products, services and technologies as defined by our Customers, our Family and our Communities. AUSTIN POWDER's Values Safety is our 1st priority; WE are customer focused; we leverage the Power of the Family; We treat everyone with respect. Austin Powder is an Equal Opportunity and Affirmative Action Employer and is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law. Austin Powder also participates in E-Verify.

Job Description The Executive Administrative Assistant is responsible for providing multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public. Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. ensure effective use of an executive's time. Develops positive and strategic relationships at all levels of the organization. Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. KEY RESPONSIBILITES AND DUTIES of EA (55%) Must be proactive in learning the business, be aware of events critical to the business, be able to represent and carry out the mission and values of Austin Powder as a liaison to the executive team. Supporting several executives. Assists with management of schedules, calendar and appointments. Assist in meeting preparations, take notes and follow up on action items from key meetings Make travel and hotel arrangements, order meals, make dinner reservations, purchase event tickets, coordinate transportation needs etc., visiting employees, vendors, customers or others. Oversee registration, housing, travel and preparation for industry conventions. Maintain travel itineraries and manage expense reimbursement process to ensure accurate and timely submission. Partner with Finance and IT leads on strategic initiatives Documenting and tracking larger and most critical enterprise contracts and associated cost Act as project manager for efforts like Delegation of Authority and enterprise policy documentation Produces accurate, well crafted, and timely documents, correspondence and presentations, often under time constraints. Become a notary for the company Conduct research and information gathering on behalf of the executive and prepares presentations and internal communications Maintains files and contact information, in physical and electronic form, in organized manner for ease of access when required. Answers and screens phone calls. Has email access. Monitors and removes unnecessary, unsolicited emails; responds to emails as directed, keeps track of follow-up email items. Responsible for event planning and corporate meetings held in town or other locations. Greets and assists visiting colleagues, vendors or customers, as necessary and appropriate. Orders supplies, renews subscriptions, memberships, travel clubs, event tickets, etc. The above is intended to describe the general content of and the requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Office Operations MGMT & Administration (30%) Oversee day-to-day office operations to ensure a smooth, efficient, and professional work environment. Maintain office policies, procedures, and standard operating workflows. Manage and maintain mail distribution Manage office supplies, inventory, equipment, and vendor relationships (cleaning, security, IT support, facilities). Ensure meeting rooms, common spaces, and office is function properly per corporate standards. Serve as the primary point of contact for building management regarding maintenance, security, and access. Financial & Vendor Management (15%) Prepare and manage office vendors, including supplies, subscriptions, and facilities expenses. Review and approve vendor invoices, track expenses, renewals, and contracts. Negotiate with suppliers to optimize cost efficiency and service levels. Education and Experience 5+ years supporting senior executives (finance/tech/startup experience a plus) 3 - 7 years of office administration or office management experience in a corporate or professional services environment. Strong communication and organizational skills Proficiency in Microsoft Office and collaboration tools (Teams, SharePoint, Zoom, AI) High level of professionalism and discretion A self-starter who thrives in dynamic environments Expertise with Microsoft Office Outlook calendar management Strong proficiency and ability to demonstrate a high level of functioning in all other Microsoft Office products (Excel, Power Point, Word, etc.) Skills, Knowledge, and Abilities Effective Communication A relationship builder High level of organization, time management, and attention to detail Interactions with employees, customers, guests must be professional, friendly and positive. Budget management and vendor negotiation skills Very high standard of communication skills both written and oral for the presentation of facts and ideas. Written communications must be clear, concise, easy to read and comprehend. Presents information both clearly and concisely and regularly confirms correct interpretation of information. Organization of Work A professional that is innovative, embraces technology and challenges status quo Comfortable with ambiguity and change Demonstrates the ability to manage several projects simultaneously. Organizes multiple schedules, events and meetings efficiently. Implements the key principles of time management, priority management and personal organization. Continually seek ways to improve performance via development of professional skills and personal growth. Anticipates Needs Proactively focus on supporting executives by developing an understanding of business priorities and anticipate needs to plan ahead. Takes initiative to complete important tasks without being asked. Manage unplanned events and changes in schedules. Overtime may be required without advanced notice. A structured thinker A proactive problem-solver Reporting Relationships Report to CPO (Chief People Officer) Confidentiality Absolute discretion in the release of information, either business or personal. Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. Work Environment and Physical Demands Include Travel 5% Physical demands include sitting for extended periods of time while frequently typing, viewing computer screens and use of mouse/keyboard. Operation of office equipment to include but not limited to telephones, printers, copiers, and scanners. Repetitive motion of data entry, hand, finger wrist motion and dexterity. May include filing and handling paperwork may involve repetitive reaching, grasping, or bending. Light lifting and carrying of office supplies, files, or boxes (generally under 25 lbs.) May need to set up for meetings (moving chairs, refreshments, etc.). Will require walking and standing during the office hours, during events, meeting setup etc. Good vision for reading and screen use. Clear verbal communication and active listening, often over the phone or video calls. All other duties and responsibilities that's not included Location Beachwood, OH Office hours are Monday through Friday, 8am - 5pm. Currently, operating under a hybrid schedule with in-office days M-T-W-T and remote on Friday. The hybrid schedule is subject to change at any time and is not guaranteed based on the needs of the executive. AUSTIN POWDER's Mission To improve the world we live in through the safe and responsible use of explosives. AUSTIN POWDER's Vision We will be the global leader of explosive products, services and technologies as defined by our Customers, our Family and our Communities. AUSTIN POWDER's Values Safety is our 1st priority; WE are customer focused; we leverage the Power of the Family; We treat everyone with respect. This is an exciting opportunity for a proven leader to celebrate the company's rich history beginning in 1833. This is a unique opportunity to drive future success through continued transformation of key manufacturing processes and lead the sites to best in class performance levels and culture. Austin Powder is an Equal Opportunity and Affirmative Action Employer and is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law. Austin Powder also participates in E-Verify. Job Posted by ApplicantPro

Job DescriptionAbout Us: We are a commercial renovation company specializing in interior build-outs, design-build projects, and finish carpentry throughout Pennsylvania, New Jersey, and Delaware. We take pride in delivering high-quality craftsmanship, reliability, and professionalism on every project. Position Overview: The Administrative Assistant will help keep our construction projects running smoothly by handling material orders, coordinating with suppliers, and providing administrative support. This role requires strong organizational skills, attention to detail, and the ability to communicate clearly with both office staff and field supervisors. Key Responsibilities: Receive material requests from supervisors and project managers Contact vendors for quotes, pricing, and availability Create and submit purchase orders (POs) for approved materials Track deliveries, verify packing slips, and match invoices to POs Maintain vendor and supplier account information Assist with scheduling, document filing, and data entry Support general office operations (emails, calls, spreadsheets, etc.) Coordinate with the accounting team for invoice processing and payment tracking Qualifications: 2+ years of administrative experience (construction or trades preferred) Strong communication and multitasking skills Experience using Excel, QuickBooks, or similar software Detail-oriented, dependable, and organized Ability to work independently and in a team setting Familiarity with construction materials or suppliers is a plus This is a remote position.

Benefits: * Bonus based on performance * Flexible schedule * Opportunity for advancement * Training & development About the Role: Join One Hour Heating & Air Conditioning as an Administrative Assistant in Orange, CA, where you'll play a vital role in ensuring smooth operations and exceptional customer service. This is an exciting opportunity to be part of a dynamic team dedicated to providing top-notch heating and air conditioning solutions. Responsibilities: * Manage daily office operations and maintain organized filing systems. * Assist in scheduling appointments and coordinating service calls for technicians. * Handle customer inquiries via phone, email, and in-person with professionalism. * Prepare and process invoices, estimates, and other administrative documents. * Support the team with data entry and maintaining customer databases. * Assist in marketing efforts, including social media and promotional materials. * Coordinate office supplies and inventory management. * Contribute to a positive team environment and collaborate with colleagues. Requirements: * High school diploma or equivalent; additional education is a plus. * Proven experience in an administrative role, preferably in a service industry. * Strong organizational skills and attention to detail. * Excellent communication skills, both written and verbal. * Proficiency in Microsoft Office Suite and basic office equipment. * Ability to multitask and prioritize tasks effectively. * Positive attitude and a customer-focused mindset. * Experience with CRM software is a plus. About Us: One Hour Heating & Air Conditioning has been serving the Orange, CA community for over a decade, providing reliable and efficient HVAC services. Our commitment to customer satisfaction is unmatched, and our employees enjoy a supportive work environment where they can thrive and grow in their careers. Flexible work from home options available.

Benefits: Bonus based on performance Flexible schedule Opportunity for advancement Training & development About the Role:Join One Hour Heating & Air Conditioning as an Administrative Assistant in Orange, CA, where you'll play a vital role in ensuring smooth operations and exceptional customer service. This is an exciting opportunity to be part of a dynamic team dedicated to providing top-notch heating and air conditioning solutions. Responsibilities: Manage daily office operations and maintain organized filing systems. Assist in scheduling appointments and coordinating service calls for technicians. Handle customer inquiries via phone, email, and in-person with professionalism. Prepare and process invoices, estimates, and other administrative documents. Support the team with data entry and maintaining customer databases. Assist in marketing efforts, including social media and promotional materials. Coordinate office supplies and inventory management. Contribute to a positive team environment and collaborate with colleagues. Requirements: High school diploma or equivalent; additional education is a plus. Proven experience in an administrative role, preferably in a service industry. Strong organizational skills and attention to detail. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite and basic office equipment. Ability to multitask and prioritize tasks effectively. Positive attitude and a customer-focused mindset. Experience with CRM software is a plus. About Us:One Hour Heating & Air Conditioning has been serving the Orange, CA community for over a decade, providing reliable and efficient HVAC services. Our commitment to customer satisfaction is unmatched, and our employees enjoy a supportive work environment where they can thrive and grow in their careers. Flexible work from home options available. Compensation: $360.00 - $500.00 per week Join the One Hour Team! We want to make joining our team as easy as possible. Our team members are the most valuable assets in our organization. It's true, our employees come first! How do we prove it? First things first. Pay- We believe the best performers deserve the best pay. That's why we want to pay YOU the best competitive rate. Flexibility- We want YOU to have time for the most important things in your life. Our scheduling is flexible. Find out how we do it. Career Path- We offer you an unlimited future with our world class training programs. Our training programs include Technical Training, Virtual technical training, communications, sales, and more! If you are serious about your career and want to learn from the best in the industry apply today! So, if you have a great attitude and a strong work ethic, and are someone who takes pride in the work you do, then we want to hear from you! Each franchise location is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. The franchisee sets their own compensation and benefits. All inquiries about employment, benefits, scheduling, and compensation at this franchise should be made directly to the franchise location, and not to One Hour Heating and Air Conditioning Corporate.

Drees Homes is a family-owned home building company with a passion for making custom homes easy. For over 95 years, we have taken care of our employees and our customers. It's why we rank as the 19th largest privately-owned builder in the country and have a track record of long-tenured employees. We're proud of being named a 2023, 2024 and 2025 U.S. Best Managed Company, a program sponsored by Deloitte Private and The Wall Street Journal, and we've been officially certified as a Great Place to Work in both 2023, 2024 and 2025. Enrich your career at a company that values integrity, excellence, opportunity, stability and success. Headquartered in Fort Mitchell, Kentucky, Drees has operations in twelve metropolitan areas: Greater Cincinnati and Cleveland, Ohio; Austin, Dallas, Houston, and San Antonio, Texas; Indianapolis, Indiana; Jacksonville, Florida; Nashville, Tennessee; Raleigh, North Carolina; and Washington, DC. Responsibilities/Qualifications BUILD YOUR CAREER WITH DREES HOMES! We are seeking enthusiastic candidates for an administrative position in our Cleveland, OH Division. In this position, you will be responsible for prompt, accurate processing of contracts, permits and closing documents for the Elevate Division. Primary Duties and Responsibilities: Manage contractor registrations, vendor setup, and permit applications, including tasks like ordering topos, creating layouts, and preparing ARB documents. Build relationships with municipalities, communicate with divisional teams, and track permitting progress to ensure timely updates. Handle coordination of print redraws, process invoices, and assist with Production Resource Coordinator duties as needed. Audit contracts, track Market Manager commissions, assist with sales coordination, and manage documentation for contracts, addendums, and change requests. Maintain inventory sheets, process production orders, manage marketing materials, and ensure accurate updates to Dreeshomes.com and other platforms. Support administrative tasks for the General Manager, train new Market Managers, attend meetings, and assist in creating marketing materials and signage. Process real estate tax bills, check requests, and checks for deposit; communicate with relevant parties to facilitate closings. Prepare closing packages, track construction loan draws, and ensure necessary documents like Certificates of Occupancy are in place. Attend sales meetings, create final bills from contract documents, and verify accuracy of HUD-1 settlement statements. Ensure all funds are received and deposited at closing, maintain job files, and track closing information; notify the General Manager of delays and assist in resolution strategies. Assist in preparing forecasts and closing reports, manage lot purchases, and complete necessary paperwork in accordance with company policies. Process employee expense reports, track bond and escrow money, and handle additional duties as assigned. Requirements, Knowledge and Skills: Previous administrative experience; homebuilder experience helpful Proficient in the use of computer technology including Word, Excel, PowerPoint and Outlook Excellent written and verbal communication skills Detail-minded with excellent organizational and follow up skills Previous experience in the real estate, new home sales industry and/or Marketing experience would be a real plus Display a friendly, personable and approachable manner Ability to take the initiative and exercise independent judgment College degree (Bachelor's or Associates) preferred The schedule of this position will be Monday - Friday 8 AM - 5 PM, plus additional hours as necessary. Premier Benefits to Support YOU: We offer a comprehensive benefits package, including: Medical, dental and vision Life, AD&D, and critical illness insurance Wellness rewards 401(k) savings plan Profit Sharing Paid time off increasing with tenure Tuition reimbursement Long and short disability and Parental leave Employee discount program on the purchase of a Drees Home Employee Assistance Program and much more! Excellent salary and bonus potential. Join a special team that works together to make Drees Homes a successful company and a rewarding place to work! Summary Equal Opportunity Employer / Drug Free Workplace To learn more about Drees Homes visit our website ******************

PROVIDING RIGHT SOLUTIONS FOR ALL FIRE PROTECTION NEEDS SINCE 1990. International Fire Protection (IFP) is an Alabama-based values driven fire suppression company. We have charted our history and legacy on our purpose of building meaningful relationships while making the world a safer place. Therefore, LIFE SAFETY IS OUR BUSINESS, as such, we promise to be the trusted leader in fire protection, delivering the highest quality life safety solutions with commitment to customer satisfaction and operational excellence. What We Offer: * Health, Dental, Vision * Flex Spending Accounts (health and dependent) * 401(k), ESPP, Profit Sharing * PTO & Company Paid Holidays * EAP Administrative Assistant The Administrative Assistant is responsible for initiating, conducting, and coordinating the clerical and administrative functions required for the effective operation of an office. They will report to the Office Manager and assist other branch personnel, including key leaders in a variety of administrative roles. ESSENTIAL DUTIES AND RESPONSIBILITIES: * Answers office phone and gives information to caller or transfers calls to appropriate individuals. * Performs other administrative duties and special projects as assigned. * Puts forth a courteous, friendly, helpful attitude always when speaking with customers or dealing with other associates. * Conduct billing of jobs, accounts receivable/payable, and payroll, functions as assigned. * Identify changes in projects that impact cost, schedule, or labor requirements. * Assist with project dispatching/scheduling. * Provide general administrative support for leaders and staff. * Create, type, and distribute internal and external correspondence. * Maintain various types of records. * Assist in completing special reporting and licensing requirements. * Accomplish responsibilities as required using business software as approved by IFP. * Offer suggestions and solutions on improving efficiency of general procedures. * Develop positive and ongoing relationships with customers and team members. JOB QUALIFICATIONS: * Requires exceptional oral, telephone and written communication skills, and organizational and time management skills. * Ability to work efficiently despite numerous interruptions. * Excellent customer service skills and ability to be on the phone and computer consistently throughout the day. * Possess proficient computer skills with working knowledge of business software applications (Microsoft Office and Adobe). * Ability to multi-task in a fast-paced environment. * Must have exceptional accuracy and attention to detail. * Must be flexible, motivated and demonstrate the ability to work in a team environment. * Ability and desire to take on additional responsibilities and advance quickly within the position. * Willing to pass a post-offer drug screen test and background check. EDUCATION and CERTIFICATIONS: * High school diploma/GED required; or one year of related construction administration experience and/or training is preferred. * Previous experience in an office/administrative setting. * Moderate to advanced computer skills, including use of a computer operated phone system. * Familiar with Microsoft Office products. * Notary Public a plus but not required. PHYSICAL DEMANDS and WORK ENVIRONMENT: * Office environment with moderate noise levels. * Mostly sedentary role with the need to move about the office to copy, scan and fax. * May require light lifting of storage boxes and packages to be mailed. * Ability to be on the phone and computer consistently throughout the day. This position is not eligible for sponsorship. All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and background check. International Fire Protection is committed to complying with all laws prohibiting discrimination in employment and to providing equal employment opportunity to applicants and employees without discrimination on the basis of sex/gender, age, disability, race, color, ethnicity, religion, creed, national origin, military/veteran status, or other protected characteristics as defined by local, state, and federal law. In keeping with this commitment, International Fire Protection will provide reasonable accommodations in the application process to otherwise qualified applicants with a disability. Applicants who wish to request a reasonable accommodation of disability in connection with the application process should contact Talent Leader at ************. Equal Opportunity Employer, including disabled and veterans.

We are looking for the future leaders on our Interstates Project Management team. At Interstates, we specialize in Electrical Construction, Engineering, Instrumentation, and Automation. Yes, that may sound like a mouthful, but we do not require any knowledge in those fields. We believe in coaching, training, and development. There is not anything our team can not teach you, with a great attitude and desire to help our customers and teams. We strongly encourage you, apply today and find out how we can help launch your career. As an Assistant Project Manager Intern at Interstates, you'll work closely with our field crews to keep projects on track and ensure we deliver excellent work to clients, all while taking on some of the toughest challenges in the industry. Here, integrity, trust and safety are always top of mind. Our work is exciting, and every single day is different. We will work together to solve problems, and we'll provide you with the training and support you need to craft a strong career path. You'll do it all at a dynamic, growing company that provides you with a competitive salary and outstanding benefits. At Interstates, our success starts with yours. Interstates Describes Its Culture as Family-Like * Caring co-workers treat each other like family * Be treated like an individual, not just a number * Flexible schedules allow you to focus on your personal life as well as work life * Lunch gatherings and social activities promotes fun and camaraderie * Support charities and your community through events sponsored and hosted by Interstates Our Why: * Providing opportunities for our people * Making a difference with our clients * Pursuing a better way Sound to good to be true? Put in your application today, and allow Interstates to prove to you why we are an Industry Leader in more ways than one. Responsibilities: * Assist the Project Manager and jobsite leadership in managerial and leadership functions on the project * Run project control systems for the benefit of the project team * CPM schedule creation and updating/communicating * Last Planner/White Board crew scheduling * RFI's, submittals, meeting minutes, and other site communication * Act as a project analyst; assess project controls information and assist jobsite leadership in problem solving and alternate methods to achieve project success * Provide estimating take-offs and other support for analysis and change orders * Attend client meetings onsite and collaborate with trade contractors * Prepare information for, and participate in, monthly project reviews * Assist in procurement and expediting of materials and subcontracts * Promote the Interstates safety culture daily Knowledge, Skills, and Abilities * Able to track and organize projects and prioritize work * Open to continuously adjusting project systems to plan and deliver projects successfully * Strong team building, interpersonal/verbal/written communication skills * Comfortable speaking in front of clients, peers, and managers Education: Pursuing a Bachelor's or associate's degree in Construction Engineering, Business Administration, Construction technology or Construction Management Travel: This position would be based out of our Cincinnati, OH office. Travel is expected up to 20% of the time through out a summer internship, with expected travel out to jobsite in area. Benefits of Working at Interstates: * Company Discount Perk Program (Access to discounts with renown brands across the country) * Family & safety culture - a team that cares about you as a whole person, not just what you do at work * Company Sponsored Holiday Events, Team Celebrations, and Community Outreach Volunteer Time * Advancement Opportunities unique to our employee's long-term goals * Career Coaching * Not treated like a number, you are apart of our FAMILY

As a Paul Davis Restoration & Remodeling Administrative Assistant, you will be tasked with professionally and compassionately answering incoming calls from potential and existing customers and vendors. You will also be the first point of contact for reaching out to sales leads from a variety of sources. From there you record data into the Paul Davis proprietary software, create job folders for our project management team, code and key invoices, contribute to marketing efforts, make customer appointments and share in a multitude of tasks to assist the daily operational needs of the company. Manage all phases of job costing, paying bills, collecting accounts receivable, and printing reports. Background checks and drug testing are required prior to employment. The ideal candidate for this position will: have experience using multi-line phone systems have a clear, pleasant speaking voice and excellent verbal and written communication skills demonstrate patience and compassion with customers be enthusiastic and service oriented be organized, efficient and detail oriented be able to multi-task and handle heavy workloads at times have computer skills including Microsoft Office, Excel and job management software monitor and maintain office and job supplies be able to work M-F from 8am-5pm (and sometimes later if volume dictates and during catastrophic situations have a good record of timeliness and attendance provide assistance to the owner, accountant, marketing director and project management team represent the Paul Davis principles of honesty and integrity Manages all phases of the job costing function in accordance with the Operations Manual. Uses independent judgment and discretion in the issuance or rejection of purchase orders. Exercises discretion in prioritizing payables for payment. Ensures the correctness of all detailed records of work in progress files for the owner/general manager and associates. Prepares special cost reports statements and analysis of costs. Reviews computer variance reports, verifies that job costs and production costs were appropriately applied. Researches excessive variances and makes corrections or directs other employees to do so. Prepares checks for vendors and tradespeople. Manages and maintains all filing systems for the owner/general manager and office. Maintains good customer relations to detect and resolve issues and concerns. Participate in the collection process. Maintains good customer relations to detect and resolve issues and concerns. Join the Paul Davis team and start to love what you do and do what you love! Compensation: $27,000.00 to $33,000.0 Since 1966, Paul Davis has been an industry leader in the areas of property damage mitigation, reconstruction and remodeling. With more than 370 offices in our franchise network, the company serves residential, institutional, and commercial customers and clients across the United States and Canada. We have built our heritage one project at a time, establishing a reputation for performance, integrity and responsibility among customers and carriers alike. Whether property damage is caused by water, fire, smoke, storms or other disasters, we deliver on our promise to deliver excellence, expertise and a customer experience that is second to none. At Paul Davis, our passion for quality drives everything we do. Our Vision: To Provide Extraordinary Care While Serving People In Their Time Of Need. Our Values: Deliver What You Promise Respect The Individual Have Pride In What You Do Practice Continuous Improvement Our Mission: To provide opportunities for great people to deliver Best in Class results

Join Contech Engineered Solutions in Huber Heights Contech Engineered Solutions is looking for a Plant Administrative Assistant to join our Huber Heights, OH plant. As an Administrative Assistant in our manufacturing facility, you will play a crucial role in supporting the leadership of our manufacturing facility. Our products encompass drainage systems, pipes, bridges, structures, and stormwater management solutions. If you are looking for a dynamic work environment, we encourage you to learn more about our opportunity today. Why Should You Apply? Work in a team-oriented environment where collaboration is a priority. Achieve your professional goals without sacrificing the balance between work and life. Grow your career with an industry leader known for world-class design, manufacturing, sourcing, and distribution. Enjoy a comprehensive benefits package with options to choose what works best for you and your family. About the Role: As a Plant Administrative Assistant, your responsibilities will include: Exceptional Customer Support & Order Management: Provide exemplary customer service as you manage phone and walk-in inquiries, purchase orders and order changes. Quality Assurance: Verify daily shipments for accuracy during dispatch and confirmation processes. Check orders for special freight charges, customer requests, order changes, and tax exemptions. Financial Support: Support the Plant Manager in checking customer credit and, on a weekly basis, manage Accounts Receivables for all orders within 90-days. Submit invoices for Accounts Payable Logistics Management: Prepare bills of lading, correlate bills with packing lists, checking for duplications or shortages of quantities shipped against the original order. Notify customers of impending shipments and distribute information. General Administrative Tasks: Perform administrative duties such as typing, preparation of purchase orders, maintenance of files and office supplies, mail processing, travel coordination, and special projects as assigned. Qualifications: High school diploma or GED. Good organizational, math, and filing skills. Experience in a manufacturing environment preferred. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite; advanced Excel experience preferred. If you are a detail-oriented, organized individual with a strong commitment to customer service, we invite you to apply for the Plant Administrative Assistant position. Your contributions will make a meaningful impact on our daily operations and support our growth. Ready to Apply? The process is simple. Click on the “apply” button to get started. Good luck! Join Contech Engineered Solutions in Huber Heights Contech Engineered Solutions is looking for a Plant Administrative Assistant to join our Huber Heights, OH plant. As an Administrative Assistant in our manufacturing facility, you will play a crucial role in supporting the leadership of our manufacturing facility. Our products encompass drainage systems, pipes, bridges, structures, and stormwater management solutions. If you are looking for a dynamic work environment, we encourage you to learn more about our opportunity today. Why Should You Apply? Work in a team-oriented environment where collaboration is a priority. Achieve your professional goals without sacrificing the balance between work and life. Grow your career with an industry leader known for world-class design, manufacturing, sourcing, and distribution. Enjoy a comprehensive benefits package with options to choose what works best for you and your family. About the Role: As a Plant Administrative Assistant, your responsibilities will include: Exceptional Customer Support & Order Management: Provide exemplary customer service as you manage phone and walk-in inquiries, purchase orders and order changes. Quality Assurance: Verify daily shipments for accuracy during dispatch and confirmation processes. Check orders for special freight charges, customer requests, order changes, and tax exemptions. Financial Support: Support the Plant Manager in checking customer credit and, on a weekly basis, manage Accounts Receivables for all orders within 90-days. Submit invoices for Accounts Payable Logistics Management: Prepare bills of lading, correlate bills with packing lists, checking for duplications or shortages of quantities shipped against the original order. Notify customers of impending shipments and distribute information. General Administrative Tasks: Perform administrative duties such as typing, preparation of purchase orders, maintenance of files and office supplies, mail processing, travel coordination, and special projects as assigned. Qualifications: High school diploma or GED. Good organizational, math, and filing skills. Experience in a manufacturing environment preferred. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite; advanced Excel experience preferred. If you are a detail-oriented, organized individual with a strong commitment to customer service, we invite you to apply for the Plant Administrative Assistant position. Your contributions will make a meaningful impact on our daily operations and support our growth. Ready to Apply? The process is simple. Click on the “apply” button to get started. Good luck!

About LakeHouse Senior Living: LakeHouse Senior Living, proudly part of the Discovery Senior Living family of operating companies, manages care- and lifestyle-focused senior living communities in Indiana, Illinois, Wisconsin, Pennsylvania, Ohio and Michigan. Our company, which was built on our “Pillars of Excellence,” employs thousands of vital Team Members and is committed to providing a positive work environment and culture that recognizes their value in providing excellent care for our residents. Responsibilities: Prepare hot and cold menu items which requires working on the grill, sauté station, salad-bar and on the service line; Ensure the proper preparation, portioning and serving of foods as indicated on the menu cycle and the standardized recipes; Taste and prepare food to determine quality and palatability. Qualifications: Previous experience in Senior Living preferred Experience with production methods, portion control and food handling safety required. Great organizational skills a must Strong communication skills Attention to detail and presentation of food product is required. Must be able to work weekends. Benefits: In addition to a rewarding career and competitive salary, LakeHouse offers a comprehensive benefits package. Eligible team members are offered a comprehensive benefits package including medical, dental, vision, life and disability insurances, paid time off, and paid holidays. Team members are eligible to participate in our outstanding 401(k) plan with company match our Employee Assistance Program and accident insurance policies. Thank you for your interest in LakeHouse Senior Living careers. If you have any questions about the position you are applying for, please contact the community directly. No agencies, please. We do not accept any unsolicited resumes from agencies under any circumstances. We receive inquiries from agencies daily. Agencies should not direct any inquiries or emails to hiring managers. Thank you. EOE D/V JOB CODE: 1004047