How to hire a talent coordinator

How to hire a talent coordinator, step by step

Here's a step-by-step talent coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a talent coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new talent coordinator
• Step 8: Go through the hiring process checklist

What does a talent coordinator do?

Post a talent coordinator job for free, promote it for a fee

Post free

1. Identify your hiring needs

   Before you post your talent coordinator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a talent coordinator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A talent coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, talent coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents talent coordinator salaries for various positions.

   Type of Talent Coordinator	Description	Hourly rate
   Talent Coordinator	Producers and directors create motion pictures, television shows, live theater, commercials, and other performing arts productions. They interpret a writer’s script to entertain or inform an audience.	$11-25
   Director Of Entertainment	A director of entertainment usually works at establishments where they are primarily in charge of organizing and overseeing entertainment programs, ensuring optimal services and guest satisfaction. They take the lead in setting goals and timelines, managing budgets, establishing guidelines, conducting research to develop entertainment plans, and coordinating managers and staff to ensure operations run smoothly and efficiently... Show more	$32-73
   Human Resources Coordinator	A human resources coordinator is responsible for cooperating with the company's human resources department, supporting its processes and procedures, and assisting with employees' concerns. Human resources coordinators' duties include maintaining business files and employees' records, processing documents and submitting required reports, administering background checks for the recruitment process, reviewing and referring to company's handbook for corrective action and performance review, scheduling meetings and facilitating events, and advising effective strategies to human resources management... Show more	$15-28

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Zoom
   • Customer Service
   • HR
   • PowerPoint
   • Background Checks
   • Applicant Tracking Systems
   • Booking
   • Payroll
   • I-9
   • HRIS
   • Coordinators
   • Scheduling Interviews
   • I9
   • Phone Screens

   Check all skills

   Responsibilities:

   • Lead the seamless transition into new ATS.
   • Manage advertising vendors/associations and online resources (LinkedIn) to recruit from multiple talent sources w/ an emphasis on university/veteran/disability campaigns.
   • Process I9 paperwork through Equifax.
   • Upload candidate files into SharePoint.
   • Design onboarding training guide for new talent coordinators.
   • Process all I9 forms for newly hire employees ensuring compliance with all state and federal regulations.

   More talent coordinator duties

3. Make a budget

   Including a salary range in your talent coordinator job description is a great way to entice the best and brightest candidates. A talent coordinator salary can vary based on several factors:

   • Location. For example, talent coordinators' average salary in district of columbia is 59% less than in california.
   • Seniority. Entry-level talent coordinators earn 55% less than senior-level talent coordinators.
   • Certifications. A talent coordinator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a talent coordinator's salary.

   Average talent coordinator salary

   $36,422yearly

   $17.51 hourly rate

   ---

   Entry-level talent coordinator salary

   $24,000 yearly salary

   Updated February 1, 2026

   Average talent coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$68,957	$33
   2	Washington	$52,003	$25
   3	Oregon	$46,040	$22
   4	New York	$43,575	$21
   5	Colorado	$42,791	$21
   6	Mississippi	$39,393	$19
   7	New Jersey	$38,035	$18
   8	Georgia	$35,371	$17
   9	Michigan	$34,513	$17
   10	Illinois	$34,138	$16
   11	Kansas	$33,857	$16
   12	Minnesota	$33,720	$16
   13	Florida	$33,105	$16
   14	Texas	$32,845	$16
   15	Virginia	$31,692	$15
   16	Alabama	$29,230	$14
   17	North Carolina	$28,794	$14
   18	South Carolina	$27,830	$13
   19	Tennessee	$27,798	$13
   20	Louisiana	$26,471	$13

   Average talent coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	McKinsey & Company Inc	$72,888	$35.04
   2	BWX Technologies	$60,287	$28.98	4
   3	Clark Construction Group	$57,722	$27.75	3
   4	Cooley	$52,238	$25.11	7
   5	QuintilesIMS	$51,132	$24.58
   6	Princeton Public Schools	$49,284	$23.69
   7	Community Financial Credit Union	$49,118	$23.61
   8	Univision Communications	$49,026	$23.57
   9	USAA	$48,988	$23.55	2
   10	The Walt Disney Company	$47,071	$22.63	8
   11	Intel	$45,612	$21.93
   12	Neuralink IT Solutions	$45,582	$21.91
   13	Sbs	$44,881	$21.58
   14	SiriusXM	$44,794	$21.54
   15	Fairmont Schools	$43,990	$21.15
   16	Morehouse School of Medicine	$43,518	$20.92
   17	Macomb County	$43,080	$20.71
   18	Real Property Services Corp	$42,658	$20.51
   19	Nuclear Fuel Services	$41,887	$20.14
   20	American National Bank & Trust	$41,362	$19.89

4. Writing a talent coordinator job description

   A talent coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a talent coordinator job description:

   Talent coordinator job description example

   Cancer care is all we do
   
   Hope in healing
   Cancer Treatment Centers of America (CTCA), part of City of Hope, takes a unique and integrative approach to cancer care. Our patient-centered care model is founded on a commitment to personalized medicine, tailoring a combination of treatments to the needs of each individual patient. At the same time, we support patients' quality of life by offering therapies designed to help them manage the side effects of treatment, addressing their physical, spiritual and emotional needs, so they are better able to stay on their treatment regimens and get back to life. At the core of our whole-person approach is what we call the Mother Standard of care, so named because it requires that we treat our patients, and one another, like we would want our loved ones to be treated. This innovative approach has earned our hospitals a Best Place to Work distinction and numerous accreditations. Each of us has a stake in the successful outcomes of every patient we treat.
   
   Job Description:
   Hours: Mon - Fri 8:00am - 5:00pm
   
   Job Summary:
   The coordinator maintains all aspects of stakeholder files, including primary sourcing of clinical licensure and managing certifications; creation of electronic files, termination files and managing personal changes. The coordinator presents and manages new stakeholder orientation and the 90-day review process including the coordination of badges and Kronos #'s. The role also covers reception and administrative duties for the Talent Department; and manages engagement events and activities, and applies knowledge of policies, practices and procedures to resolve employee issues.
   
   Minimum Qualifications:
   High School Diploma or equivalent Bachelor's degree preferred3-5 years' experience in an administrative type of role Strong communication skills (verbal and written) Knowledge of Microsoft Office software applications Strong typing/keyboard skills Strong organizational skills Must present professional image
   
   #LI-CTCA
   
   We win together Each CTCA employee is a Stakeholder, driven to make a true difference and help win the fight against cancer. Each day is a challenge, but this unique experience comes with rewards that you may never have thought possible. To ensure each team member brings his or her best self, we offer exceptional support and immersive training to encourage your personal and professional growth. If you're ready to be part of something bigger and work with a passionate, dynamic group of care professionals, we invite you to join us. Visit: Jobs.cancercenter.com to begin your journey.

   Copy this example

   

5. Post your job

   To find talent coordinators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any talent coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level talent coordinators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your talent coordinator job on Zippia to find and recruit talent coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting talent coordinators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new talent coordinator

   Once you've selected the best talent coordinator candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new talent coordinator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire a talent coordinator?