Senior Contract Specialist jobs at State of Georgia: Teachers Retirement System of Georgia - 9 jobs

The purpose of this position is to provide administrative and operations support in the daily operation of an assigned department. Duties for this position require advanced bookkeeping, accounting, secretarial, and office coordination skills as this position is critical to the efficient operation of the assigned department. * Independently conducts a variety of functions related to departmental operation. Provides information or assistance regarding department services, activities, forms, procedures, fees, or other issues; responds to routine questions and complaints; researches problems and initiates problem resolution; refers complaints/problems to appropriate personnel. * Coordinates purchasing activity for the department with Budget and Procurement and Finance Departments; generates check requests and/or requisitions for the department and tracks purchase orders; processes invoices for payment; accepts checks or cash for payment of fees or services rendered by the County; prepares bank deposits for all funds received and deposits at designated bank; monitors expenses in accordance with budgetary guidelines during the fiscal year; completes budget amendment requests as needed; coordinates payroll activity for assigned department. * Receives and disburses funds; receives cash, credit cards, checks, or other financial instruments; prepares and process receipts and invoices; documents?the receipt of funds into appropriate database; depending on area of assignment, processes and/or approves payments and communicates financial transactions to appropriate entities.? * Reconciles bank statements for assigned accounts; prepares journal entries to general ledger from bank reconciliations to reflect interest income, bank charges, or other adjustments; and contacts bank personnel to coordinate needed corrections. * Enters data into computer systems; logs, tracks, or maintains records regarding department activities; compiles data for further processing or for use in preparation of department reports; files, maintains, and stores hardcopy records; submits or forwards documentation to appropriate personnel. * Researches, compiles, and/or monitors administrative or statistical data pertaining to department operations; summarizes data, performs routine data analysis, and prepares reports. * Conducts research of department files, legal records, database records, electronic data sources, Internet sites, hardcopy materials, or other sources as needed. * Operates a personal computer to enter, retrieve, review, or modify data, utilizing word processing, spreadsheet, database, Internet, e-mail, or other software; and operates general office or other equipment as necessary to complete essential functions. * Communicates with supervisor, other County employees, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems. * Performs other related duties as assigned. Education and Experience: Requires an Associate's Degree in Business or related field, and three (3) years of related experience in customer service, budgeting, administrative or clerical work, or related field, or equivalent combination of education and experience. Licenses or Certifications: Must possess and maintain a valid Georgia driver's license. Special Requirements: Supports project management and operational functions by coordinating activities, monitoring progress, and assisting with process improvements to meet organizational goals. Knowledge, Skills, and Abilities: * Knowledge of local government operations, administrative and financial operations related programs, policies and plans, and modern office practices and procedures. * Knowledge of Microsoft Word, Excel, PowerPoint, and other similar programs. * Knowledge of record keeping, record retention, and filing techniques. * Skill in the use of computers and software applications related to the essential functions of the job. * Skill in effective communication, both verbally and in writing. * Skill in working independently. * Ability to meet and deal with employees and the public in an effective and courteous manner. * Ability to get along with others, and work effectively with the public and co-workers. * Ability to work flexible hours, including evening meetings. * Ability to multi-task and work within deadlines. * Ability to deal with confidential and sensitive matters. * Ability to work with and process payments for accounts within the budget and department. * Ability to use computers for data entry, word processing, and accounting purposes. * Ability to operate a copying machine. PHYSICAL DEMANDS The work is light work which requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. Requires mental acuity including the ability to make rational decisions through sound logic and deductive processes, the ability to express ideas by means of the spoken word and have close visual acuity. WORK ENVIRONMENT Work is performed in a relatively safe, and secure work environment. Henry County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities to perform the primary job functions described in this job description. Henry County encourages both prospective and current employees to discuss potential accommodations with the employer. Henry County will comply with all applicable federal regulations and Henry County's insurance requirements governing workplace anti-drug and alcohol programs. Henry County employees shall be subject to the provisions of the Drug-Free Workplace Act of 1988.

The Project Specialist is responsible for managing one or more complex projects within an assigned area and overseeing contribution toward project goals and objectives. Assist the President and leadership team with organizing and prioritizing initiatives to achieve strategic goals, monitor and track progress, and drive the execution of deliverables. MAJOR DUTIES * Manages one or more complex projects with full accountability for outcome; * Prepares project timelines, reports and other documents as requested; * Interpret, communicate, and apply policies and procedures based on the needs of the project. 30% * Prepares moderately complex reports and correspondence to report the status of projects; * Analyzes data, identifies gaps in plan verses actual, and recommends or implements solutions; * Oversees efficiency of projects and implements changes as needed to meet goals; 20% * Develops, maintains, and fosters effective working relationships across multiple departments * Acts as liaison between multiple parties to identify solutions to problems; * Communicate updates to department leadership regarding project timelines, changes, and/or additional requirements when needed. 30% * Maintains required documentation; 20% * Other duties as assigned. 10% COMPETENCIES * Skill in the use of computers and job-related software * Skill in planning and organizing projects * Skill in oral and written communication * Skill in interpersonal relations and effective problem-solving methods * Skill in analyzing data and situations for accurate assessment * Knowledge of the college philosophy and objectives as they relate to performance * Knowledge of cross divisional team practices, project management, assessment and issues and trends in higher education * Ability to work effectively with minimal supervision MINIMUM QUALIFICATIONS * Associate's degree *and* Three (3) years of related work experience * Note: Experience may substitute for the degree on a year-for-year basis PREFERRED QUALIFICATIONS * Project management experience * Ability to quickly shift priorities and manage unexpected changes to project scope or direction * Experience leading teams * Bachelor's degree * Experience working in higher education SUPERVISORY RESPONSIBILITY None WORK ENVIRONMENT This job operates in a professional office environment, routinely uses standard office equipment and technologies, and requires business attire and professionalism. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 25 pounds. POSITION TYPE/EXPECTED HOURS OF WORK This is a full-time, exempt, salaried position, nine hours/day, Monday-Thursday and four hours on Friday. Role occasionally requires travel, longer hours and weekend work. TRAVEL Travel to other campus locations is required. Minimal overnight travel may be required. OTHER DUTIES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Associate's degree *and* Three (3) years of related work experience Note: Experience may substitute for the degree on a year-for-year basis. Additional Information * Agency Logo: * Requisition ID: ADM0IJP * Number of Openings: 1 * Advertised Salary: $40,000 per year * Shift: Day Job

Are you looking for a career with purpose? The City of Savannah Facility Maintenance & Operations Division is currently seeking a highly qualified, organized Contract Coordinator who is a self-started, with a strong customer-service focus, to join our team. As the Contract Coordinator for Facilities Maintenance, you will be responsible for supporting the Facilities Maintenance Division by administering, monitoring, and coordinating service contracts for building systems, preventive maintenance, repairs, and capital improvement projects. This position ensures contracts are executed in compliance with organizational policies, budget requirements, and regulatory standards while supporting timely, high-quality service delivery from vendors and contractors. The City of Savannah, Georgia is a charming Southern escape with historic architecture set under a veil of Spanish moss. Savannah's Historic District, one of the largest historic landmarks in the country, is designated a National Historic Landmark. Savannah's beauty is rivaled only by the city's reputation for hospitality. Savannah is one of the country's most popular vacation spots. In 2019, Forbes named the City Savannah as the top local government and the best employers in the State of Georgia. Submit your application today! We offer an excellent benefits package to include health, dental and vision, defined contribution plan (457b), life insurance, wellness programs, vacation, sick leave, paid holidays, employee assistance program, home buyers program, tuition reimbursement and more! * Monitors contracts by following City guidelines; conducting vendor interviews; enforcing contractual compliance; investigating non-compliance of contracts; provides training on procurement processes; types correspondences; and maintains project files. * Serve as the primary point of contact for contracted service providers. Develops a list of vendors for various operational needs and assists maintenance supervisors in establishing contracts and obtaining quotes. * Prepares and issues administrative materials and executed contracts; ensures invoices are processed and proper documentation is submitted. * Assist with preparation of Requests for Proposals (RFPs), Invitations to Bid (ITBs), scopes of work, and evaluation documentation. Support bid evaluations and contract award processes assigned. * Collaborate with maintenance supervisors, project managers, procurement, and finance staff to ensure contract alignment with operational needs. * Coordinates with City staff to establish capital improvement projects (CIP); makes recommendations regarding budget overrun; ensures budget adjustments are made; compiles reports; tracks costs and adjustments; ensures compliance with budget; prepares and issues requisitions and purchase orders. * Coordinate the full lifecycle of facilities maintenance contracts, including solicitation, award, execution, amendments, renewals, and closeout. * Coordinates, prepares and processes procurement documents; obtains bid numbers and award decisions; fiscally follows projects through the life of a contract from the procurement process to contract closeout. * Compiles monthly, quarterly, and annual reports for projects, vendor performance, and compliance. Support audits, inspections, and internal reviews related to contract management. * Processes, approves, and reviews payment requests for accuracy; verifies required documentation; approves and processes all other project payments. * Receives and verifies expenditure requests; validates budget account balances to support purchases; and prepares and submits appropriate documentation to facilitate procurement action. * Processes invoices for payment and is responsible for departmental purchasing records and related documents. * Performs other related duties as assigned. Bachelor's Degree in Accounting, Finance, Business or Public Administration, or a related field supplemented by two (2) years of professional budgeting, contracts, accounting or financial management experience; or possession of any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities. Additional Requirements Background investigation, including supervised drug screen, post offer/pre-employment medical screen; and verification of education, certifications, and licenses required prior to employment. * Knowledge of city purchasing and contracting procedures. * Knowledge of generally accepted accounting principles. * Knowledge of modern office practices and procedures. * Knowledge of computers and other modern office equipment. * Skill in developing short- and long-range plans. * Skill in establishing priorities and organizing work. * Skill in the operation of computers and other modern office equipment. * Skill in public and interpersonal relations. * Skill in oral and written communication.

Posting Expires: When filled. Salary: $51,181.31. General Description and Classification Standards: The Tax & Permit Specialist I is an entry level position that is responsible for processing and maintaining tax and permit applications in accordance with City ordinances, local regulations, and state laws. The role involves reviewing applications and supporting documentation, verifying compliance, and ensuring timely issuance of tax certificates and permits. Specialists perform accurate data entry, account maintenance, and financial processing within the City's account management systems. This position requires strong attention to detail, organizational skills, and the ability to interpret and apply applicable tax and regulatory requirements. The role interacts regularly with business owners, residents, internal departments, and external stakeholders to provide information, resolve account issues, and support the collection of taxes and fees. Work is performed under general supervision and requires sound judgment, excellent customer service skills, and a commitment to accuracy and compliance. This is a non-supervisory position. Essential Duties and Responsibilities: These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned. * Be knowledgeable of all requirements to process and administer various tax and permit applications. * Verify the accuracy of submitted documents and ensure compliance with relevant regulations. * Respond to inquiries from taxpayers regarding tax and permit requirements, procedures, and obligations. * Maintain accurate records of all transactions and communications. * Collaborate with other City departments to ensure consistent enforcement of tax and permit laws and regulations. * Stay informed about changes in tax and permit laws, regulations, and policies that may affect tax and permit administration. The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization. Knowledge Skills and Abilities: This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully, it is not an exhaustive list. * Strong interpersonal skills and the ability to build relationships with stakeholders. * Ability to handle multiple tasks and prioritize effectively. * Strong written and verbal communication skills. * Ability to work under pressure and meet deadlines. * Knowledge of local, state, and federal tax regulations. * Aptitude to deal with confidential matters tactfully and with good judgment. * Analytical skills to research, report, and troubleshoot issues and process inefficiencies. * Knowledge of when to escalate issues when applicable. * Ability to follow direction and work independently. Minimum Qualifications: * Associate's degree in accounting, business or public administration, or closely related field, or equivalent combination of experience and training. * Proficiency in Microsoft Office Suite and other relevant software. * Excellent customer service and communication skills with the ability to explain complex regulations in a clear and professional manner. * Strong analytical and problem-solving skills with keen attention to detail.

The Permit Specialist provides administrative and technical support for the building permit process. This position is responsible for reviewing permit applications for accuracy and completeness, calculating and collecting fees, issuing permits, and maintaining detailed records. The Permit Specialist serves as a primary point of contact for the public, builders, and contractors-offering guidance on permit requirements, submittal procedures, and application status. The role also involves coordinating with internal departments to ensure timely and accurate permit processing, with a strong emphasis on customer service, accuracy, and efficiency. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: * Provides exceptional customer service to homeowners, contractors, developers, and the general public regarding permitting processes, inspection scheduling, and code requirements. * Reviews, processes, and issues building, mechanical, electrical, plumbing, and related permit applications for accuracy and completeness. * Explains application procedures, submittal requirements, timelines, and applicable fees; assists customers in completing forms and navigating the permit process. * Verifies contractor licensing and documentation prior to permit issuance. * Calculates and collects permit and impact fees; prepares and balances daily receipts and deposits. * Inputs, updates, and retrieves permit data using permitting software; monitors application statuses and routes permits to the appropriate staff for review. * Responds professionally to inquiries, complaints, and open records requests by phone, email, or in person. * Participates in continuous improvement of permitting procedures, forms, and workflows to enhance customer experience. * Performs other related duties as assigned to support permitting operations. MINIMUM QUALIFICATIONS REQUIRED: Education and Experience: High school diploma or equivalent; supplemented by two (2) or more years of clerical and/or customer service experience which provides the requisite knowledge, skills, and abilities for this position. Must be proficient with the Microsoft Office Suite. Knowledge, Skills, and Abilities: * Excellent verbal and written communication skills to effectively and professionally interact with homeowners, contractors, staff, and the public-often under stressful or adversarial circumstances. * Strong customer service skills with the ability to remain courteous, empathetic, and solution oriented. * Ability to exercise a high degree of independent judgment and discretion, especially in handling confidential or sensitive information. * Proficient in modern office practices, procedures, and equipment, including standard filing systems and office protocols. * Computer literacy, including the use of permitting software, Microsoft Office Suite (Word, Excel, Outlook), and database entry. * General math skills for fee calculation, balancing receipts, and data reporting. * Ability to maintain accurate records and prepare clear, concise, and compliant reports, forms, and correspondence. * Capable of working under pressure, meeting deadlines, and managing competing priorities in a fast-paced environment. * Able to follow verbal and written instructions and follow through on assigned tasks with minimal supervision. * Strong organizational and time-management skills; able to plan, prioritize, and manage daily workload independently. * Problem-solving and conflict resolution skills to effectively address and resolve customer concerns or complaints. * Ability to establish and maintain cooperative working relationships with colleagues, other departments, and external stakeholders. * Ability to interpret and apply policies, regulations, and procedures in a consistent and professional manner. * Comfortable interacting with a diverse public, demonstrating professionalism, tact, and diplomacy. ADA Minimum Qualifications: Physical Ability: Essential functions of this position continuously require the ability to remain in a stationary position (sitting or standing); operate a computer and other office machinery, such as a calculator, copier, and printer. Incumbents must continuously be able to think analytically; handle stress and emotion, concentrate on tasks, remember names and other details; examine and observe details; make decisions, and adjust to change. Incumbents must also continuously direct others; meet deadlines; stay organized; use math/calculations and use a keyboard/type. Essential Functions frequently require the ability to move about inside the office; and move/transport items up to 10lbs. Essential functions occasionally require the ability to bend body downward and forward by bending spine and legs, and twisting at the waist, hips or knees; reach overhead; push or pull; and repetitively use hands/arms/legs. Incumbents in this position are occasionally required to be on-call and work irregular hours. Sensory Requirements: Essential functions regularly require the ability to use effective verbal and written communication; and use of hand/eye coordination and fine manipulation to use equipment. Environmental Factors: Essential functions of this position continuously require the ability to either work with others or work alone. This class specification should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of this job. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification.

The City of Savannah Purchasing Division is currently seeking a highly qualified, organized Contract Coordinator who is a self-started, with a strong customer-service focus, to join our team. This position is responsible for analyzing contract documents to monitor and enforce compliance with City standards for all service centers and manages the contracts for, but not limited to Water/Sewer Department, Streets Department, Traffic and Engineering, Greenscapes, Real Estate Services and Capital Projects, and the Solid Waste Department. The City of Savannah, Georgia is a charming Southern escape with historic architecture set under a veil of Spanish moss. Savannah's Historic District, one of the largest historic landmarks in the country, is designated a National Historic Landmark. Savannah's beauty is rivaled only by the city's reputation for hospitality. Savannah is one of the country's most popular vacation spots. In 2019, Forbes named the City Savannah as the top local government and the best employers in the State of Georgia. We offer an excellent benefits package to include health, dental and vision, defined contribution plan (457b), life insurance, wellness programs, vacation, sick leave, paid holidays, employee assistance program, home buyers program, tuition reimbursement and more! Submit your application today! * Monitor contracts by reviewing payrolls; conducting interviews; enforcing contractual compliance; investigating non-compliance; and ensuring wage restitution is paid; providing training; type correspondences; maintaining project files. * Prepares and issues administrative material and executed contracts; ensures invoices are processed and proper documentation is submitted. * Coordinates with City staff to establish capital improvement projects (CIP); makes recommendations regarding budget overrun; ensures budget adjustments are made; compiles reports; tracks costs and adjustments; ensures compliance with the budget; prepares and issues requisitions and purchase orders. * Coordinates, prepares, and processes procurement documents; obtains bid numbers and wage decisions; follows projects through the life of a contract from the procurement process to contract closeout. * Provides information necessary for the establishment of new CIP projects and makes required budget adjustments. * Compiles monthly, quarterly, and annual reports for capital improvement projects. * Ensures contract compliance regarding payment and performance bonds for construction contracts; provides status inquires to the census bureau updating the construction progress reporting survey monthly for project. * Processes, approves, and reviews payment request for accuracy; verifies required documentation; approves and processes all other project payments. * Reviews certified payrolls weekly for each project, conducts on-site employee interviews to ensure compliance; investigates non-compliance and ensures wage restitution is paid. * Performs other related duties as assigned. Bachelor's Degree in Accounting, Finance, Business or Public Administration, or a related field supplemented by two (2) years of professional budgeting, contracts, accounting or financial management experience; or possession of any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities. Additional Requirements Background investigation, including supervised drug screen, post offer/pre-employment medical screen; and verification of education, certifications, and licenses required prior to employment. Knowledge, Skills & Abilities * Knowledge of city purchasing and contracting procedures. * Knowledge of generally accepted accounting principles. * Knowledge of modern office practices and procedures. * Knowledge of computers and other modern office equipment. * Skill in developing short- and long-range plans. * Skill in establishing priorities and organizing work. * Skill in the operation of computers and other modern office equipment. * Skill in public and interpersonal relations. * Skill in oral and written communication. Minimum Standards SUPERVISORY CONTROLS: Work is performed under the limited supervision of the Director. The supervisor spot-checks completed work for compliance with procedures and the nature and propriety of the final results. GUIDELINES: Guidelines include the Capital Improvements Project Procedure Manual and the Capital Improvement Project Budget Report. These guidelines require judgment, selection, and interpretation in application. COMPLEXITY: The work consists of varied contract analysis and enforcement duties. Requires the application of a variety of procedures, policies and/or precedents, and moderate analytic ability in adapting standard methods to fit facts and conditions. Strict regulations contribute to the complexity of the position. SCOPE AND EFFECT: The purpose of this position is to ensure that contracts conform with city specifications and state and federal requirements. Daily actions or services affect individual clients/citizens; activity has a moderate impact on specific cases in the service area. Successful performance in this position ensures compliance with city requirements. PERSONAL CONTACTS: Outside and inside contacts to carry out organization programs or occasional contacts with officials at higher levels on matters requiring cooperation, explanation, and persuasion, or work requiring enforcement of laws, ordinances, policies, and procedures. Contacts are typically with co-workers, other city personnel, contractors, and the general public. PURPOSE OF CONTACTS: Contacts are typically to give or exchange information, provide services, resolve problems, justify decisions, and negotiate and settle matters. PHYSICAL DEMANDS: The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, walking, bending, crouching, or stooping. The employee occasionally lifts light objects. This is sedentary work requiring the exertion of up to 10 pounds of force occasionally. WORK ENVIRONMENT: The work is typically performed in an office setting. Absence of disagreeable conditions. SUPERVISORY AND MANAGEMENT RESPONSIBILITY: None.

City of Sandy Springs, Georgia About the role The City of Sandy Springs is seeking a detail-oriented and customer-focused Permit Coordination Specialist (PCS) to serve as a critical member of the City's permitting and development operations. This highly visible role plays a vital part in shaping the customer experience and ensuring the efficient movement of development projects from application through completion. The Permit Coordination Specialist is often the first point of contact for permit applicants and frequently the final point of contact at project closeout. In this role, the PCS acts as a dedicated customer advocate-providing guidance, coordination, and support throughout the permitting and construction process while upholding the City's commitment to service excellence. Key Responsibilities Serve as a front-facing customer service representative, assisting applicants in person, by phone, and via email during regular business hours (7:30 a.m. - 4:00 p.m.). Guide customers through the permitting process, ensuring a clear understanding of requirements, timelines, and next steps. Review permit applications and supporting documents to determine completeness and readiness for plan review. Route and assign construction and site development plans through City systems, including EnerGov/Build Sandy Springs and Bluebeam Studio. Coordinate plan reviews across multiple City departments and divisions, acting as a liaison between applicants and technical reviewers. Monitor permit workflows to ensure applications move through each review stage in a timely manner. Coordinate and communicate plan review timelines with internal stakeholders and customers. Process approved plans and issue Certificates of Occupancy (CO), Temporary Certificates of Occupancy (TCO), and Certificates of Completion (CC). Maintain accurate records and documentation and perform additional related duties as assigned. Minimum Qualifications Associate degree required. In lieu of a degree, five (5) to seven (7) years of experience in permitting, drafting, or construction may be considered. Experience in at least one of the following roles is required: Permit Technician, Permit Review Coordinator, Architectural Specifier, Contractor, Drafter, Plan Reviewer, or Construction Administrator. Demonstrated ability to read and interpret construction documents, including building plans, plats, and site development plans. Preferred Qualifications Bachelor's degree strongly preferred. Degrees in Architecture, Engineering, Construction Management, Communications, Business Administration, Public Administration, or closely related fields may receive special consideration. ICC Permit Technician Certification. ICC Building Plans Examiner Certification. Experience in architectural or engineering design and drafting. Knowledge, Skills, and Abilities Strong customer service orientation with a commitment to professionalism and service excellence. Working knowledge of the permitting and plan review process. Ability to follow detailed procedures and manage multiple tasks simultaneously. Proficiency in reading and interpreting technical construction documents. Strong verbal and written communication skills. Ability to build and maintain effective working relationships with internal and external stakeholders. Experience using permitting software systems and standard office applications. Ability to work independently, exercise sound judgment, and maintain attention to detail. Work Environment and Physical Requirements This position requires the ability to perform light to medium work, including lifting up to 20 pounds, standing, walking, bending, and extended periods of computer use. Work may include exposure to adverse environmental conditions, including cold outdoor environments, as part of essential job functions. The City of Sandy Springs is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Posting Expires: When filled. Salary: $51,181.31. General Description and Classification Standards: The Tax & Permit Specialist I is an entry level position that is responsible for processing and maintaining tax and permit applications in accordance with City ordinances, local regulations, and state laws. The role involves reviewing applications and supporting documentation, verifying compliance, and ensuring timely issuance of tax certificates and permits. Specialists perform accurate data entry, account maintenance, and financial processing within the City's account management systems. This position requires strong attention to detail, organizational skills, and the ability to interpret and apply applicable tax and regulatory requirements. The role interacts regularly with business owners, residents, internal departments, and external stakeholders to provide information, resolve account issues, and support the collection of taxes and fees. Work is performed under general supervision and requires sound judgment, excellent customer service skills, and a commitment to accuracy and compliance. This is a non-supervisory position. Essential Duties and Responsibilities: These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned. · Be knowledgeable of all requirements to process and administer various tax and permit applications. · Verify the accuracy of submitted documents and ensure compliance with relevant regulations. · Respond to inquiries from taxpayers regarding tax and permit requirements, procedures, and obligations. · Maintain accurate records of all transactions and communications. · Collaborate with other City departments to ensure consistent enforcement of tax and permit laws and regulations. · Stay informed about changes in tax and permit laws, regulations, and policies that may affect tax and permit administration. The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization. Knowledge Skills and Abilities: This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully, it is not an exhaustive list. · Strong interpersonal skills and the ability to build relationships with stakeholders. · Ability to handle multiple tasks and prioritize effectively. · Strong written and verbal communication skills. · Ability to work under pressure and meet deadlines. · Knowledge of local, state, and federal tax regulations. · Aptitude to deal with confidential matters tactfully and with good judgment. · Analytical skills to research, report, and troubleshoot issues and process inefficiencies. · Knowledge of when to escalate issues when applicable. · Ability to follow direction and work independently. Minimum Qualifications: · Associate's degree in accounting, business or public administration, or closely related field, or equivalent combination of experience and training. · Proficiency in Microsoft Office Suite and other relevant software. · Excellent customer service and communication skills with the ability to explain complex regulations in a clear and professional manner. · Strong analytical and problem-solving skills with keen attention to detail.