How to hire a test administrator

How to hire a test administrator, step by step

Here's a step-by-step test administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a test administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new test administrator
• Step 8: Go through the hiring process checklist

What does a test administrator do?

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1. Identify your hiring needs

   The test administrator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A test administrator's background is also an important factor in determining whether they'll be a good fit for the position. For example, test administrators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of test administrator salaries for various roles:

   Type of Test Administrator	Description	Hourly rate
   Test Administrator	Teacher assistants work under a teacher’s supervision to give students additional attention and instruction.	$9-15
   Child Care Teacher	A child care teacher is responsible for educating young learners, observing their personal and social behaviors. They also prepare engaging and fun activities for the children, ensuring their safety and security... Show more	$6-21
   Student Internship	Student interns are student trainees in a company. They undergo on-the-job training as it may be required by their degree program in order to graduate... Show more	$10-21

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Exam Process
   • Technical Issues
   • Test Materials
   • Careful Judgment
   • Test Candidates
   • Administer Tests
   • Customer Service
   • Test Security
   • Military Service
   • Test Results
   • Verifies Identification
   • Exam Delivery
   • Office Trash
   • DOD

   Check all skills

   Responsibilities:

   • Manage FTPS relationship by communicating SharePoint & OIM architecture standards and frameworks, answering questions, resolving concerns and issues.
   • Design, implement and manage corporate-wide DNS, including 5K+ objects, and manage both IBM DS4800 and N3600 SAN systems.
   • Manage incidents of unacceptable identification or authorization on behalf of Prometric clients.
   • Manage incidents of unacceptable identification or authorization-to-test documentation according to Prometric and the clients expectations
   • Manage and coordinate office operations and procedures to include payroll preparation, information management/filing systems, and supply requisitions.
   • Perform tests on the oil API, gas H2S and CO2 content, and water salinity.

   More test administrator duties

3. Make a budget

   Including a salary range in your test administrator job description is a great way to entice the best and brightest candidates. A test administrator salary can vary based on several factors:

   • Location. For example, test administrators' average salary in florida is 29% less than in hawaii.
   • Seniority. Entry-level test administrators earn 39% less than senior-level test administrators.
   • Certifications. A test administrator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a test administrator's salary.

   Average test administrator salary

   $12.45hourly

   $25,904 yearly

   ---

   Entry-level test administrator salary

   $20,000 yearly salary

   Updated December 18, 2025

   Average test administrator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New York	$28,448	$14
   2	Massachusetts	$27,669	$13
   3	Washington	$27,299	$13
   4	Minnesota	$26,814	$13
   5	Connecticut	$26,751	$13
   6	North Dakota	$26,748	$13
   7	California	$26,505	$13
   8	District of Columbia	$26,466	$13
   9	Wisconsin	$25,447	$12
   10	Illinois	$25,387	$12
   11	Arizona	$25,273	$12
   12	Nebraska	$25,252	$12
   13	New Mexico	$24,992	$12
   14	Oregon	$24,731	$12
   15	Maryland	$24,417	$12
   16	New Hampshire	$23,745	$11
   17	Nevada	$23,507	$11
   18	Montana	$23,507	$11
   19	Michigan	$23,429	$11
   20	Colorado	$23,280	$11

   Average test administrator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Eli Lilly and Company	$61,582	$29.61	2
   2	Florida State University	$47,062	$22.63	4
   3	UPS	$35,770	$17.20	8
   4	Louisiana State Police	$30,251	$14.54
   5	Kelly Services	$28,606	$13.75	12
   6	Ambulnz	$28,298	$13.60	1
   7	Robert Half	$26,693	$12.83	194
   8	Randstad North America, Inc.	$26,501	$12.74	12
   9	Adecco	$26,431	$12.71	19
   10	Res-Care Premier	$26,256	$12.62	6
   11	Lilly & Company	$26,160	$12.58	2
   12	Indian Health Service	$26,043	$12.52	4
   13	Prescient Edge	$25,878	$12.44
   14	Jefferson Parish Public Schools	$25,152	$12.09
   15	Western Michigan University	$24,592	$11.82
   16	S.C. Department of Commerce	$24,431	$11.75
   17	Pearson	$24,182	$11.63	157

4. Writing a test administrator job description

   A good test administrator job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a test administrator job description:

   Test administrator job description example

   
   

   Elwood Staffing is hiring a Temporary Bilingual Test Administrator in White City! The position will go to the end of October - Monday-Friday 9am-5pm $16.50/hr

   
   

   What's in it for you?

   Elwood Staffing associates are eligible for a comprehensive and competitive benefits package plus an exclusive savings program, including:

   • Medical/Vision/Dental/Rx plans
   • Holiday Pay
   • Teladoc (online care)
   • Referral Bonus Incentive
   • And More!

   
   

   Bilingual Test Administrator Details:

   • Temporary position
   • $16.50 to $16.50 /hour
   • Full Time and Part Time work available
   • Weekend work required
   • First Shift (Monday through Friday from 09:00am to 05:00pm)

   • Position is temporary - going until the end of October
   • Must be bilingual - Spanish speaking
   • Working with confidential information
   • Clean equipment and area after testing
   • Ensure testing center remains quiet
   • Handing out tests and assisting if questions are asked

   
   

   Bilingual Test Administrator Qualifications:

   • Must be bilingual - Spanish speaking

   • Applicant may be subject to a background check
   • Pre-employment drug screen (Excluding THC) is required as a condition of employment

   
   

   *A conviction record will not necessarily prevent you from being employed. You will be required to complete and submit a questionnaire. We will consider your age at the time of the offense, when the offense occurred, the seriousness and the nature of the offense, as well as any rehabilitation to determine your employability.

   
   

   We are an Equal Opportunity Employer and celebrate diversity at all levels of our organization.

   
   

   Our commitment to you: Real People. Fast job offers. No Robots.

   
   

   :

   Visit, email, call, or text us today! Walk-ins are welcome! !

   
   

   Medford, OR

   2368 Crater Lake Ave, Ste 103

   Medford, OR 97504

   
   
   

   *See above for qualifications

   #IJ #ZR

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right test administrator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your test administrator job on Zippia to find and recruit test administrator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit test administrators, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new test administrator

   Once you've found the test administrator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new test administrator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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