Administrative Assistant jobs at Texas State Teachers Association - 615 jobs

Administrative Assistant III
Texas State University 3.4
Administrative assistant job at Texas State Teachers Association
Posting Information Posting Number 2026207 Posting/Functional Title Administrative Assistant III University Pay Plan Title Administrative Assistant III Location San Marcos Department Athletic Academic Services Recruitment Type University-Wide Recruiting Job Type Full-Time Funding Source Permanent Monthly Salary $3,554.00 - $4,354.00 Commensurate with Experience Job Category Non-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. * Knowledge of university and departmental policies and procedures and applicable state and federal regulations (including FERPA); willingness to learn NCAA and institutional rules related to student‑athlete academic support. * Proficiency with Microsoft Office Suite and enterprise systems such as SAP, Banner (or similar ERP/SIS), and HR systems such as PeopleAdmin or equivalent. * Experience supervising and providing guidance to student staff, including training and performance expectations. * Experience with basic accounting principles and departmental budgeting processes, including monitoring transactions and preparing spreadsheets or reports * Strong organization, planning, and time‑management skills with demonstrated ability to manage multiple projects and deadlines in a fast‑paced environment. * Ability to maintain computer lab spaces, including working with ITAC or Information Security to resolve issues and ensure compliance. * Ability to collect, analyze, and report program data (e.g., tutoring utilization and outcomes) and use data to support decision‑making. * Ability to work independently with moderate supervision, exercise sound judgment, solve problems, and propose process improvements. * Availability to work occasional evenings or weekends based on student‑athlete academic support needs, if required by the department. * Experience working in a higher education environment, with familiarity with university systems and organizational structure. * Must be a current Texas State employee Preferred Qualifications * Bachelor's degree * Two or more years experience with basic accounting principles and departmental budgeting processes, including monitoring transactions and preparing spreadsheets or reports. * Two or more years experience performing basic troubleshooting of office and lab computers and to complete required information security training and compliance activities. * Two or more years of experience coordinating tutoring, learning assistance, academic support, or similar student‑success programs in higher education. * Two or more years of experience using PeopleAdmin (or the institution's HR system), SAP or similar ERP, and Banner or similar student information system in daily work. * Two or more years of experience recruiting, training, and supervising student staff, including developing training materials or handbooks. * Two or more years of experience planning and executing workshops, orientations, or events for students or staff. Job Description The Administrative Assistant III provides administrative and clerical support to program chairs, department chairs, deans, or directors. Job Duties * Organize, prioritize, direct, and explain oﬃce work assignments to student workers. * Keep track of due dates for all assignments and projects. * Maintain and review staff and personnel ﬁles for completeness. * Arrange travel, applications, and reimbursements for all staff. * Monitor the operating budget's transactions and maintain accurate ledgers. Review and process purchase orders and invoices. * Prepare and manage spreadsheets and tabulate information. * Compose and proofread a range of documents including correspondence and reports. * Assist in the preparation of various activities and events. * Oversee and manage incoming telephone calls, including screening, transferring, and taking messages. * Greet, screen, and route oﬃce visitors. * Monitor the inventory of oﬃce supplies and order new and replacement supplies as needed. * Supervise student staff as needed. * May be asked to provide insight on process improvements and successful outcomes. * May make recommendations for solutions. * Assist Tutor Coordinator with hiring, training, supervising, mentoring, and evaluating a team of peer tutors specifically serving student-athletes in the Athletic Academic Center. * Program assessment and reporting: Collecting, analyzing, and reporting program outcome data for tutoring services, and using those data to recommend process improvements and solutions. * Technical lab stewardship: Maintaining and troubleshooting computers in three AAC computer labs and acting as a technical support resource specifically for the Athletic Academic Center. * Information security liaison role: Serving as departmental liaison to the Information Security Office and maintaining compliance with required IT/security training and standards. * Department-specific HR support: Using PeopleAdmin to support recruiting and hiring for full-time departmental staff and assisting with employment offers and onboarding processes, beyond the generic "maintain personnel files" language. Additional Information to Applicants Job Open Date 12/17/2025 Job Close Date (posting closes at midnight) Open Until Filled Yes Normal Work Days Sunday, Monday, Tuesday, Wednesday, Thursday, Friday, Saturday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM (Evenings as required) Posting Notices Legal and Required Notices Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications. Applicants must be authorized to work for any employer in the United States. The University will not sponsor or assume sponsorship of any candidate requiring a petition for a H1B employment visa. Why Choose Texas State University? Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy: Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day. Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance. Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being. Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs. Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks. Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family. Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions. At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today. ************************************* Quick Link ******************************************
$3.6k-4.4k monthly 38d ago

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Administrative Assistant III
Texas State University 3.4
Administrative assistant job at Texas State Teachers Association
The Division of University Advancement is dedicated to fostering strong relationships with alumni, donors, and the broader university community. This division includes Development, Alumni Engagement, and Donor Engagement. We are seeking two (2) detail-oriented and highly organized Administrative Assistant III to provide senior-level administrative support to the Associate Vice President ( AVP ). One Administrative Assistant with support the AVP for Donor Engagement and one will support the AVP for Development. Preferred Qualifications Bachelor's degree or 1-2 years of relevant administrative experience. Previous work experience in a higher education setting. Familiarity with SAP , Raiser's Edge, and SAP Concur. Experience planning and coordinating events.
$25k-32k yearly est. 60d+ ago
Continuing Education Instructor, Administrative Assistant
Austin Community College 4.0
Austin, TX jobs
Job Posting Closing Times: Job postings are removed from advertising at 12:00 A.M. on the closing date e.g., at midnight on the day before the closing date. Austin Community College employees are required to maintain a domicile in the State of Texas while working for the college and throughout the duration of employment. - AR 4.0300.01 If you are a current Austin Community College employee, please click this link to apply through your Workday account. Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester. We embrace our identity as a community college, as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area. As a community college committed to our mission, we seek to recruit and retain a workforce that: * Values intellectual curiosity and innovative teaching * Is attracted by the college's mission to promote equitable access to educational opportunities * Cares about student success and collaborates on strategies to facilitate success for populations including; first generation college students, low-income students, and students from underserved communities. * Focused on student academic achievement and postgraduate outcomes * Welcomes difference and models respectful interaction with others * Engages with the community both within and outside of ACC Job Posting Title: Continuing Education Instructor, Administrative Assistant Summary: Implements and teaches educational programs, courses, experiences, and services that will directly aid students in achieving educational objectives; maintain regular office hours and assists in curriculum development and planning. : Description of Duties and Tasks * Teaches courses as assigned which correlate with the catalog descriptions and course outlines and in a manner designed to assist the student to achieve the specific objectives of the course. * Advises students of requirements established by the instructor for meeting course objectives. * Periodically examines and informs each student of their progress toward achieving course objectives. * Prepares and administers examinations by-program established for the subject area of assignment. * Researches and recommends the revision, deletion, or addition of programs and courses to reflect the developmental changes occurring with the subject area. * Participates in evaluations of curriculum and instruction. * Participates in the evaluation of instructional materials. Knowledge * Accepted principles, practices, and trends of program served. * Applicable sections of the State Education Code. * Curricula. * Knowledge of policies, regulations, educational master plan. * Labor market conditions and demographic composition of community's population. * Principles and techniques of teaching. * Requirements for academic subjects. Skills * Communicate both orally and in writing. * Establish effective relationships with students, faculty, staff, and the business community. * Interpret, apply, and explain regulations, policies, and procedures. * Plan and organize the programs and activities assigned. * Excellent verbal and written communication skills. * Maintaining confidentiality of work-related information and materials. * Effectively using interpersonal and written communications skills. Technology * Use a variety of spreadsheet, word processing, database, and presentation software. Special Requirements Licenses/Certifications; Other * Valid Texas Driver's License and reliable transportation for local Austin area travel. Physical Requirements * Work is performed in a standard office or similar environment. * Subject to standing, walking, sitting, bending, reaching, pushing, and pulling. * Occasional lifting of objects up to 10 pounds. Safety * Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices. Pay Rate This hourly rate varies depending on assignment. Required skills: MS Word, Excel, PowerPoint, MS Office integration, Google Space, Internet searching, data entry, file management, business communications, AI prompt generation; Blackboard, Zoom, basic office skills, resume and cover letter Number of Openings: 1 Job Posting Close Date: February 4, 2026 Clery Act As required by the US Department of Education, employees are required to report violations under Title IX and, under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting. Disclaimer The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.
$31k-36k yearly est. 4d ago
District Administrative Assistant (1054)
Bakerripley 4.0
Houston, TX jobs
The District Administrative Assistant provides high-level administrative and clerical support to the Superintendent and district leadership team. This position coordinates district office daily operations, supports division and campus staff, assists Administrative Assistant, Administrative, Assistant, Business Services, Support, Operations
$26k-34k yearly est. 5d ago
Secretary - Elementary
Arlington Independent School District 3.8
Arlington, TX jobs
- Secretary - Campus Job Number 0000763624 Start Date Open Date 12/11/2025 Closing Date Primary Purpose: To provide secretarial services for the principal and to facilitate the efficient operations of the school office. Qualifications: High school diploma or equivalent from an accredited institution (required) Special Knowledge/Skills: Good Clerical Skills Good Telephone & Interpersonal Communication Skills Computer knowledge/experience Working knowledge of bookkeeping Working knowledge of TEAMS Minimum Experience: Two years of educational secretarial/clerical experience or fifteen hours or more of college business courses. Major Responsibilities: Schedule appointments for principals, assistant principal(s), teachers, and maintain calendar. Accepts phone calls for principal and assistant principals. Types correspondence, memos, handbooks, reports, agendas, etc. Administers the school's activity fund. Sets up books according to AISD guidelines. Receives receipts and deposits all monies. Balances books monthly and submits reports. Writes and co-signs checks for activity fund expenditures. Maintains school budget. Enters on computer after principal and central office approval. Places orders, types purchase orders, enters receiving reports. Tracks spending. Keeps inventory of office supplies. Maintains office files. Attends in-service meetings as requested by the principal and other school district administration. Maintains Board Policy Manual. Maintains attendance records for professional staff. Prepares faculty and staff absentee forms. Prepares substitute forms. Submits monthly reports to AISD Payroll Department for 1 and 2 above. Types time cards for hourly employees and submits them to payroll. Assists in securing substitutes in an emergency. Shared responsibilities and Duties Assists as receptionist. Assists with mail. Assists in clinic as needed. Performs other duties as assigned. Duty Days 212 Pay Grade Admin Support 4
$23k-32k yearly est. 1d ago
Substitute - Clerk/Secretary - 2025-26
Arlington Independent School District 3.8
Arlington, TX jobs
Substitute - Clerk/Secretary Job Number 0000761953 Start Date Open Date 05/02/2025 Closing Date 04/30/2026 ROLE AND PURPOSE: * In the absence of clerical/office staff, the substitute will maintain the daily operation of office procedures and duties. QUALIFICATIONS: Education/Certification: * High School Diploma or equivalent * Ability to communicate (verbal and written), instruct, and maintain control under stress Experience: * Prior experience working with children preferred * Minimum required age of 21 Skills: * Ability to communicate (verbal and written), instruct, and maintain control under stress * Ability to make rational and quick decisions. MAJOR RESPONSIBILITIES AND DUTIES: Arrive at campus 15-20 minutes prior to the start of class or scheduled duties Report to the campus substitute coordinator upon arrival Review schedule for the day and lesson plans provided by the teacher or designee Take initiative to assist the teacher and colleagues with classroom instruction and management and adhere to district standards and policies for discipline, safety, and health Perform other duties as assigned by the campus Principal, Teacher, or Substitute Coordinator Follow all policies, rules, and procedures to which regular district staff is subject and to which good practices dictate WORKING CONDITIONS: * Frequent walking, standing, and stooping. Additional Job Information Days worked: As Needed Pay Grade Substitute
$23k-32k yearly est. 1d ago
Executive Assistant
AEG 4.6
Frisco, TX jobs
In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. Executive Assistant DEPARTMENT: Executive Office REPORTS TO: President, Hospitality FLSA STATUS: Salaried, Exempt LEGENDS GLOBAL Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component - feasibility & consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking - of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us! THE ROLE We are seeking a highly organized, proactive, and personable Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate is a self-starter with strong executive presence, excellent communication skills, and the ability to thrive in a fast-paced corporate environment. This role requires strong judgment, discretion, and the ability to anticipate needs while managing competing priorities. Essential Duties and Responsibilities • Manage complex calendars, scheduling, and shifting priorities to ensure smooth daily operations. • Coordinate all travel arrangements (primarily domestic); anticipate logistics and proactively resolve conflicts. • Prepare and process expense reports and reconcile receipts in a timely manner. • Organize and support meetings, including logistics, agendas, materials, and follow-up action items. • Serve as a key liaison between the executive team, internal departments, clients, team owners, and external partners. • Support coordination and communication across the broader team, partnering with other EAs where needed. • Assist with department initiatives, offsites, major events, and occasional support at high-profile engagements (e.g., Super Bowl). • Maintain confidentiality and handle sensitive information with professionalism. • Support special projects and provide operational oversight as assigned. Qualifications To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience • High school diploma required; Bachelor's degree preferred. • 3+ years of Executive Assistant or senior administrative support experience in a corporate, fast-paced environment. Skills and Abilities • Exceptional written and verbal communication skills and strong executive presence. • Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word). • Excellent organizational and time-management skills with the ability to manage multiple priorities. • Strong interpersonal skills and a friendly, professional demeanor; able to build trust and strong relationships across all levels. • Proven ability to maintain confidentiality and exercise sound judgment. COMPENSATION Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan. WORKING CONDITIONS Location: Corporate offices in Frisco, TX or Conshohocken, PA. In-office presence required to effectively support executives and collaborate with the team. Travel: Minimal travel required (less than 5%), primarily for occasional team offsites or major company events. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.
$40k-52k yearly est. 1d ago
Clubhouse Assistant (Bat Boy/Girl)
AEG 4.6
El Paso, TX jobs
The El Paso Chihuahuas are the Triple-A affiliate of the San Diego Padres. This is a seasonal, part-time position within the Chihuahuas' Baseball Operations Department. You won't get any closer to the game than this, as you will be working in either the home or visiting team clubhouse and be on the field during games. You will work along with other Clubhouse Assistants, at the direction of the Clubhouse Manager, to provide exceptional clubhouse services to professional baseball players and staff prior to, during, and after games at Southwest University Park. The Chihuahuas take pride in being recognized as one of the premier Minor League affiliates for Baseball Operations and Clubhouse services. Our clubhouse staff is at the forefront of that recognition, providing Major League quality care for teams, umpires, equipment and front office personnel. In addition to the work you will do, you will learn this standard to help you in a career in professional baseball. This position reports to the Manager, Baseball Operations and to the daily supervision of both the Home and Visiting Clubhouse Managers. Key Responsibilities: Clubhouse Operations: Assist in the daily clubhouse operations during the season, consistent with Player Development League (PDL) contract standards. Assist in the set-up, organizing, and cleaning of the clubhouse to maintain a professional and comfortable environment. Ensure that equipment, uniforms, and personal belongings are properly stored and maintained in players and staff lockers. Assist in on-site laundry services for players' uniforms and other team gear. Assist in preparing meal spreads and snacks for team personnel. Clean cleats after every game. On-Field Duties: Deliver baseballs to the home plate umpire as needed during the game. Retrieve foul balls, bats and other equipment promptly that you are responsible for during the game. Assistant players with any additional equipment needs during the game. Familiarize yourself with MLB and MiLB rules and regulations pertaining to bat boys/girls, and ensure compliance during games. Be aware of the flow of the game and anticipate needs to ensure a smooth operation. Do not interrupt the flow of the game by doing such things, wait for the appropriate time to react. Wear the team uniform provided on game days while on field, including a helmet, which is required to be worn at all times. Equipment Management: Ensure that players have the necessary equipment (bats, helmets, gloves, etc.) ready for use each game. Rub baseballs on a daily basis for use in games. Prepare the dugout and bullpens before games, making sure everything is in order. Keep the dugout area clean and organized during the game, and collect equipment and ensure the dugout is organized and clean after each game. Help set up equipment as instructed for batting practice and pregame on-field workouts. Assist on travel days with loading/unloading and packing/unpacking of equipment and team gear at the start and end of every series, either at Southwest University Park or airport. Team Support: Maintain a respectful and professional demeanor when interacting with players, coaches, umpires, and other team personnel. Maintain confidentiality regarding team activities, discussions, and player interactions. Be attentive to players' needs and assist them with any requests within the scope of this role. Be adaptable and ready to assist with various tasks as required by the team and coaching staff. Represent the team in a positive and professional manner at all times. Other duties as assigned. This description is intended to describe the type of work being performed by a person assigned to this position. It is not an exhaustive list of all duties and responsibilities required. Required Qualifications: Must be a minimum of 16 years of age, and authorized to work in the United States. Must complete a successful background check. Ability to work flexible hours, including evenings, weekends, and holidays, based on the team's schedule. Preferred Qualifications: Available to work all Chihuahuas home games. Baseball knowledge is a must. Candidate must be agile, be able to run and walk quickly in extreme heat and or other weather conditions. Ability to stand for long periods of time, climb up/down stairs, stoop, kneel, crouch, or sit and must lift and/or move up to 50 pounds. Is comfortable working in a fast-paced environment. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class. Job Questions: This is a seasonal, part-time position that starts in mid-March and ends at the end of September - often times requiring flexible availability for working hours that include evenings, weekends and holidays (based on the team schedule) - and requires availability for all 75 Chihuahuas home games. Do you understand this and are you able to work this schedule?
$24k-32k yearly est. 1d ago
Clerical Sub - District Wide
Amarillo Independent School District 3.9
Amarillo, TX jobs
WILL SUB ON AN AS NEEDED BASIS BETWEEN 55 CAMPUSES. NOT FULL TIME. PRIMARY PURPOSE: To effect the efficient operation of office routines and practices associated with a busy, productive, and smoothly run office so it can play its effective part in the education process. QUALIFICATIONS: Minimum Education/Certification: High school diploma or equivalent Special Knowledge/Skills: Have excellent typing speed and accuracy Computer and/or work processing skills are helpful but not mandatory. Good communication skills are very necessary. Physical and Mental Abilities: Have the ability to lift 40-50 pounds Be able to stoop and bend and reach fully above head Possess acute and/or corrected visual and hearing capabilities Possess manual dexterity Possess average or better energy, health and vitality Position will require incumbent: Work in a confined area with other employees
$22k-31k yearly est. 1d ago
Purchasing Administration Assistant
Anadarko 3.9
Houston, TX jobs
Duties & Responsibilities: Work within Peoplesoft Purchasing database. Scan and file open purchase orders Receive service purchase order/delivery notes and record on spreadsheet. Match incomplete delivery notes. Maintain Plant Hire spreadsheet monthly and distribute to Managers for approvals. Maintain Base stationary cupboard and order accordingly. Deal with all purchasing mail. Check faxes from fax machine and distribute accordingly. Coordinate utility Invoices for Base and Branches. Filing. Archiving. Assist Senior Materials Administrator with tasks as required. Assist Purchasing Co-ordinator with invoice anomalies. General The list of job duties is not exclusive or exhaustive and the post holder will be required to undertake tasks that may reasonably be expected within the scope of the post. Assist with any other duties as and when required. Undertake specific projects as instructed by management. Safety Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment. Other Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems. Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company. Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.
$37k-45k yearly est. 60d+ ago
Campus Secretary/Elementary
Conroe Independent School District (Tx 4.2
Conroe, TX jobs
Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff. DUTIES and RESPONSIBILITIES: * Prepare correspondence, forms, reports, manuals, and presentations for the principal and other staff members. * Compile, maintain, and file all reports, records, and other documents as required. * Update handbooks, policy manuals, and other documents as assigned. * Maintain physical and computerized files, including mailing lists, records, visitor logs, and office communications. * Maintain a daily teacher attendance log and records for substitute teachers. * Maintain school calendar of events. * Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations. * Prepare and make cash deposits for activity accounts(s). May be responsible for maintenance of activity checkbook(s) and ledger(s). * Order and maintain inventory of office supplies and program equipment. * Answer and respond to incoming calls, take reliable messages, and route to appropriate staff. * Maintain a schedule of appointments and make travel arrangements for appropriate staff. * Make meeting arrangements for campus activities including preparing materials, scheduling and setting up facilities, and arranging equipment. * Receive, sort, and distribute mail and other documents to staff. * Assist students, teachers, and parents as needed. * Maintain confidentiality of information. * Regular attendance. * Other duties as assigned. EXPERIENCE: * One to three years secretarial experience QUALIFICATIONS: Education/Certification: * High school diploma or GED Special Knowledge/Skills: * Proficient skills in keyboarding, data entry, word processing, and file maintenance * Ability to use personal computer and software to develop spreadsheets, databases and word processing documents * Ability to prioritize workflow to address the multiple needs of the supervisor or the department * Ability to multi-task numerous complex administrative activities * Effective organizational, communication, and interpersonal skills * Basic math skills CONTACT INFORMATION: Mental Demands/ Physical Demands/Environmental Factors: Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours; occasional districtwide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress APPLY TO: To apply for this position, click "login" above. Additionally, once you've logged into your WinOcular application, upload your current resume and letter of interest and ensure your application is updated. Current employees must apply using the internal system. Principals have requested no telephone calls, please. SALARY: Pay Grade AS-5 - Minimum hourly rate - $18.75 DAYS: 202 START DATE: 2025-2026 School Year
$18.8 hourly 14d ago
Secretary - Facility Services
Carrollton-Farmers Branch ISD (Tx 4.0
Carrollton, TX jobs
Secretarial and Clerical/Secretary - Facility Services Additional Information: Show/Hide Job Title: Secretary - Facility Services Work/Hour Status: Non-Exempt Reports to: Director of Facility Services Pay Grade: AS 5 - 226 Days Dept./School: Facility Services Date Revised: October 28, 2025 PRIMARY PURPOSE: Facilitate the efficient operation of the Facilities Services offices and provide clerical services to the Facilities Services Division. QUALIFICATIONS: Education/Certification High school diploma or GED Special Knowledge/Skills: Proficient skills in keyboarding, word processing, and file maintenance Effective communication, organization, and interpersonal skills Knowledge of basic accounting principles Basic math skills Basic knowledge of Microsoft Word/Excel/Adobe Preferred Experience: Three years of successful secretarial or clerical experience, preferably in a related field MAJOR RESPONSIBILITIES AND DUTIES: Records and Reports * Demonstrate acceptable work habits including teamwork, initiative and dependability. * Report to work on time each day. * Perform routine work activities in the Plant Operations/Maintenance office. * Maintain supplies * Prepare correspondence, forms, reports, purchase orders, etc. for the assigned administrator. * Compile, prepare, and submit various reports for the offices. * Receive incoming calls, take reliable messages, and route to appropriate staff. * Receive, sort, and distribute mail and other documents to staff members. * Maintain office files. * Maintain confidentiality of information. * Perform routine bookkeeping tasks, including simple arithmetic and operation of the office. * Participate in service training programs. * Keep informed and comply with all state and district policies and regulations concerning primary job functions. * Prompt and regular attendance. * Perform any other duties and/or tasks that may be assigned on an as needed basis. Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Computer, printer, typewriter, copier, calculator, multi-line telephone, postage machine, maintenance work order system, and fax; occasional driving of a vehicle. Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours; numerous phone calls; frequent interruptions; frequent deadlines; temperature extremes. Mental Demands: Ability to read; verbally communicate effectively with radio and telecommunications; ability to operate a computer The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job is not an employment agreement or contract. The Administration has the exclusive right to alter this job description at any time without notice. Approved by: Bobby Shaw Date: October 28, 2025 Reviewed by: Jerry Martinez Date: October 28, 2025
$24k-33k yearly est. 60d+ ago
PT Administrative Associate III (KLM Library)
Texas A&M International University 4.0
Laredo, TX jobs
Job Title PT Administrative Associate III (KLM Library) Agency Texas A&M International University Department Killam Library Proposed Minimum Salary $14.43 hourly Job Type Temporary/Casual Staff (Fixed Term) Job Description Job Summary Works under general supervision and provides complex administrative support work. Essential Duties and Responsibilities Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading. Creates and maintains spreadsheets and databases. Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. May perform mail services. Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies. Maintains a variety of fiscal, administrative, and academic records. Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents. Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food. Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials. May coordinates activities and assign work to student workers and support staff. May participate in the hiring training, and supervision of student workers and other support staff. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Minimum Requirements Education - High school diploma or GED Experience - Three years of related experience. May not be currently enrolled as a Texas A&M International University student. Knowledge and Abilities Knowledge of: Word processing, spreadsheet, and database applications. Ability to: Multitask and work cooperatively with others. Strong verbal and written communication skills. Work with sensitive information and maintain confidentiality. Strong interpersonal and organizational skills. Licensing / Professional Certification - None. Physical Requirements - General Office Environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Supervision of Others This position generally does not supervise employees. Other Requirements Evening and weekend work may be required. Position requires on campus, face-to-face interactions. Position requires maintaining a regular schedule of attendance on campus and in the workplace. Pay of Rate: $14.43/hour for up to 19 hours weekly INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you “Submit” the application materials. The software does not allow you to “Save” your application and return to complete the process at a later time. The page "My Experience " has an area provided under Resume/CV to drop or upload files. Be sure to include: Resume/CV Cover Letter At least 3 references and their full contact information Applications received by Texas A&M International University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.
$14.4 hourly Auto-Apply 60d+ ago
Secretary - Instructional Officer Curriculum and Instruction
Klein Independent School District 3.9
Texas jobs
Secretarial/Clerical/Secretary - Instructional Officer Curriculum and Instruction Closing Date: Until Filled Starting Hourly Pay Rate: $16.01 (Based on 2025-2026 Compensation Plan) Attachment(s): CP4 - T&L - CDD - Secretary, Instructional Officer - Rev 042324.pdf
$16 hourly 40d ago
ACE ACTIVITY STAFF
ESC Region 12 4.1
Waco, TX jobs
Bachelor's degree preferred, but will accept Associates degree or 48 college hours. Must love to work with students. Must have strong communication skills. Must be able to use Microsoft Office. Must be able to teach and develop curriculum in at least one of the following areas: Science, Math, Social Studies, College & Career Prep and/or Dance. Positions are available Monday-Thursday - 2:45 to 6:00. Preferrred experience working with students. Primary location - La Vega Elementary and La Vega Intermediate Salary Range - $15 per hour without teacher certification and $25 per hour with teacher certification
$15-25 hourly 60d+ ago
Administrative Assistant - Women's Ministry
First Baptist Church of Dallas Texas 3.0
Dallas, TX jobs
First Baptist Dallas is a thriving church community living for Jesus Christ. We have been serving and doing ministry for over 150 years. First Baptist Dallas was built on the Bible and continues its mission to “Transform the world with God's Word…one life at a time.” We seek Christ-centered professionals who want to join a team of disciplined and talented superstars committed to working together to accomplish our mission. The Administrative Assistant will provide administrative support to the Women's Ministry and actively seek opportunities to share faith in Jesus Christ with others. ESSENTIAL DUTIES AND RESPONSIBILITIES Work with the Minister to Women and the Women's Ministry Associate to ensure all tasks get accomplished Maintain office filing systems Work within the guidelines of approved budgets to execute budgeted events with excellence Assist in planning trips for church members and prospects, booking travel accommodations as needed Collaborate with the Minister to Women and the Women's Ministry Associate in the submission of the annual Women's Ministry budget for approval Attend and collaborate in strategic planning meetings with all areas of Women's Ministry Maintain current databases on various ministry and service groups (i.e., Bible studies, Mission Study groups, etc.) Maintain a database of those who come to special events Utilize Touchpoint and Shelby systems (or other such technology) for addresses and budget information Process and maintain financial records from Shelby for general office expenses, special events, ministry areas, or any related program within Women's Ministries Perform general office duties alongside Women's Ministry Office Assistant, Intern, Conference Assistant, and volunteers regarding phones, processing mail/correspondence, scheduling, data processing, photocopying, filing, etc., as they relate to the Women's Ministry office Facilitate communications with other offices (i.e., calendar, work requests, purchase orders, and pre-approvals, etc.) Facilitate timely communication with First Baptist Dallas membership and attendees (email blasts, phone calls, media requests, etc.) Meet with the Communications Team weekly regarding promotion and publicity Oversee inventory and ordering work area supplies Execute setting up of rooms, providing supplies, and ordering lunches as necessary for ministry meetings Communicate needs of Morning and Evening Bible Studies (i.e., room reservation, media needs, administrative needs, departmental communication) Be available for some night committee meetings and ministry tools Be available on weekdays and some Sundays to assist Women's Ministry as needed Other duties as assigned by the Minister to Women and Women's Ministry Associate Qualifications Spiritual Fully committed to the Mission and Core Values of First Baptist Dallas Fully committed to the Senior Pastor, Executive Pastor, and overall church ministry Fully committed to biblical Christian principles and teachings professionally and personally Fully committed to demonstrating characteristics that reflect a person of faith and a lifestyle of biblical integrity Must be an active member of First Baptist Dallas Professional & Education (Certifications or Licenses) Embody the Green Team Characteristics and work according to Operating Principles Must have strong communication skills and be detail-oriented Proficiently operates Outlook, Microsoft Office software Comfortable learning other software systems such as eSpace, Touchpoint, and Shelby or similar financial software capabilities Minimum of 3 years of experience as an Administrative Assistant High School diploma; preferably a Bachelor's Level Degree Must possess the ability to manage and prioritize multiple tasks Must have the ability to establish and maintain positive working relationships with staff, volunteers, church members, and prospective members Physical Requires the ability to walk, stand, and sit, sometimes for prolonged periods Requires occasional bending/stooping Requires the ability to work effectively on a computer for extended periods
$32k-46k yearly est. 18d ago
Administrative Assistant, Production/Inventory Specialist Transportation (After completion of application, contact Charles McGowen at cmcgowen@huntsville-isd.org)
Huntsville ISD 4.2
Texas jobs
Transportation/Administrative Assistant-240 Calendar Attachment(s): Admin Asst - Production-Invt Specialist.docx
$39k-48k yearly est. 60d+ ago
Administrative Intern 2025 - 2026
Ector County Independent School District 4.2
Odessa, TX jobs
Job Title: Administrative Intern Wage/Hour Status: Exempt Reports to: Principal Pay Grade: Admin Pay 3 Dept. /School: Assigned Campus Days: 207 Supervises: N/A Primary Purpose: Secure the safety and success of all students and staff Qualifications: Education/Certification: Master's degree (preferred) Texas administrator certificate (preferred) Valid State Teaching Certificate (Texas or Out of State) Must be enrolled in a adminstratitve certification program Special Knowledge Skills: Thorough understanding of school operations Strong organizational, communication, and interpersonal skills Ability to instruct students and promote positive behaviors Experience using technology to improve teaching and learning Excellent knowledge of computer applications (multi-platform preferred) Experience: Three years' successful teaching experience Major Responsibilities and Duties: Assist in the implementation of policies, regulations, guidelines, and procedures pertaining to student behavior and attendance. Communicate with students, parents, and staff in a timely manner regarding student behavior and attendance. Assist in maintaining discipline throughout the student body and participate in academic and disciplinary hearings when applicable. Assist teachers, students, and parents in the effective creation and implementation of individual behavior plans. Work with student services staff in providing guidance and motivation for student success and in collaboratively developing plans for students who struggle. Coordinate re-entry/transition meetings with school staff and families who have been suspended or assigned to an alternative education setting. Facilitate restorative practices and approach to discipline and serve as a liaison to support a systemic approach. Collaborate with staff to reinforce behavior management plans and strategies. As needed, work directly with students in individual and small group settings with direct instruction on social skills and social emotional development. Lead recognition assemblies, parent academies, community meetings and other school-wide culture building activities. Facilitate staff training on student-teacher relationships and classroom management. Lead campus in continuous improvement of education for all students. Provide leadership in professional growth and development. Systematically monitor program activities; use evaluative findings to determine the quality of instructional outcomes related to programs and services. Participate in the recruiting/screening/interviewing of quality professional staff. Administer student management program. Perform other duties as assigned. Working Conditions: Mental Demands/Physical Demands/Environmental Factors: Maintain emotional control under stress. Frequent districtwide and statewide travel. Occasional prolonged or irregular hours. Frequent walking, some stopping, bending, reaching, and stairs. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. I have read, understand and attest to the above description and funding relating to my daily activities. Signature Date
$33k-40k yearly est. 60d+ ago
Administrative Intern - Elementary
Frisco ISD 4.1
Frisco, TX jobs
Reports To Campus Principal Work Year Days 184, plus 10 Days Primary Purpose Under the direction of the principal, assist the campus administrators in coordinating the efficient operation of the assigned elementary school in the delivery of appropriate student learning experiences and the administration of co-curricular activities. Qualifications Education/Certification: Master's degree, or currently enrolled in program Texas Principal or Mid-Management certificate, eligible for Probationary Principal certification, or currently in process of obtaining certification Special Knowledge/Skills: Thorough understanding of school operations Strong organizational, communication, and interpersonal skills Ability to coordinate campus support operations Experience: Minimum of three years of experience as a classroom teacher Major Responsibilities and Duties Instructional Management: Participate in development and evaluation of educational programs. Encourage and support development of innovative instructional programs, helping teachers pilot such efforts when appropriate. Promote the use of technology in teaching/learning process. Assist in instructionally focused classroom walk-throughs. School/Organizational Climate: Promote a positive, caring climate for learning. Deal sensitively and fairly with persons from diverse cultural backgrounds. Communicate effectively with staff, students, and parents. School/Organizational Improvement: Participate in development of campus improvement plans with staff, parents, and community members. Help campus administrators develop, maintain, and use information systems to maintain records to track progress on campus performance objectives and academic excellence indicators. Personnel Management: Assist campus administrators in monitoring employee performance, the recording of observations, and in conducting evaluation conferences as assigned. Assist campus administrators in interviewing, selecting, and orienting new staff. Administration and Fiscal/Facilities Management: Assist in the supervision of Supervise campus operations. Help plan daily school activities by participating in the development of class schedules, teacher assignments, and extracurricular activity schedules. Assist campus administrators in the Supervise reporting and monitoring of student attendance and work with attendance clerk on follow-up investigations. Assist leadership team in compiling annual budget requests based on documented program needs. Requisition supplies, textbooks, and equipment; check inventory; maintain records; and verify receipts for materials. Assist with safety inspections and safety-drill practice activities. Assist in the coordination of transportation, custodial, cafeteria, and other support services. Comply with federal and state laws, State Board of Education rule, and Board policy. Student Management: Ensure that students are adequately supervised during non-instructional periods. Help to develop a student discipline management system that results in positive student behavior. Ensure that school rules are uniformly observed and that student discipline is appropriate and equitable. Assist in conducting conferences on student and school issues with parents, students, and teachers. Professional Growth and Development: Participate in professional development to improve skills related to job assignment. School/Community Relations: Articulate the school's mission to community and solicit its support in realizing mission. Demonstrate awareness of school-community needs and initiate activities to meet those needs. Use appropriate and effective techniques to encourage community and parent involvement. Supervisory Responsibilities: Share supervisory responsibility for professional and paraprofessional staff with campus administrators as assigned. Other Duties as Assigned Frisco ISD retains the right to adjust the responsibilities and assignments of all positions as needed to meet the needs of the District. Work Relationships Frisco ISD is committed to fostering a collaborative work environment that honors and supports the social and emotional well-being of all. Employees are expected to interact in a manner that is becoming of educators and promotes high levels of productivity for the benefit of the students we serve. Working Conditions Mental Demands/Physical Demands/Environmental Factors: Maintain emotional control under stress. Work with frequent interruptions. Frequent standing, stooping, bending, kneeling, pushing, and pulling. Occasional districtwide travel; occasional prolonged and irregular hours. Occasional lifting up to 30 pounds. Disclosure Statements The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. The Frisco Independent School District is an equal opportunity employer and does not discriminate against applicants or employees because of race, national origin, gender, age, religion, or disability status of otherwise qualified individuals. FISD does not discriminate on the basis of membership or application for membership in the uniformed services.
$29k-36k yearly est. Auto-Apply 6d ago
Admin. Assistant Campus Support
Pflugerville ISD 4.2
Texas jobs
Campus: Clerical Support/Administrative Associate Compensation: Pay Grade: Status: Work Days/Year: Full Time 197 School Year: Notes: 2025-2026 Attachment(s): Job Description.pdf
$28k-34k yearly est. 60d+ ago