Project Assistant jobs at University of Rochester

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. **Job Location (Full Address):** 250 East River Rd, Rochester, New York, United States of America, 14623 **Opening:** Worker Subtype: Regular Time Type: Time as Reported / Per Diem Scheduled Weekly Hours: As Scheduled Department: 250548 LLE-Laboratory for Laser Energ Work Shift: UR - Day (United States of America) Range: UR URG 102 H Compensation Range: $17.00 - $22.10 _The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._ **Responsibilities:** Often in a short term (< 6 months) capacity, provide project support to cross-functional teams on various departmental projects. **ESSENTIAL FUNCTIONS** + Assists in the preparation of project reports, presentations, documentation, or other related materials. + Maintains project files and records, ensuring all documents are up-to-date and easily accessible. + Schedules and coordinates meetings, appointments, and travel arrangements for project team members. + Prepares meeting agendas, take minutes, and distributes to relevant stakeholders. + Tracks project progress and updates project schedules and timelines. + Collects and compiles data for project analysis and reporting. Assists in creating spreadsheets, charts, and graphs to support project tracking and reporting. + Other duties as assigned. **MINIMUM EDUCATION & EXPERIENCE** + High School diploma required + Or equivalent combination of education and experience The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law. Notice: If you are a **Current Employee,** please **log into my URHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward. **Learn. Discover. Heal. Create.** Located in western New York, Rochester is our namesake and our home. One of the world's leading research universities, Rochester has a long tradition of breaking boundaries-always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals. At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $70,000 - $73,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Columbia University Benefits proudly supports a community of over 18,000 benefit-eligible employees, retirees, and eligible dependents by offering a comprehensive health and wellness suite that promotes health, well-being, educational opportunities, and long-term financial security for retirement. Reporting to the Assistant Director of Leave Management and working closely with all members of the Leave Management Office (LMO), the coordinator responds to inquiries and processes all aspects of benefits, employee leaves, workplace accommodations, and related programs to ensure compliance with university policies and federal and state leave regulations while providing expert guidance and excellent customer service to employees, managers, and human resources professionals. Responsibilities * Ensure timely intake of requests for leaves and workplace accommodations and strive to provide a resolution within 72 hours. Take prompt action to address and resolve inquiries or requests raised by employees. Engage in direct communication with employees. When necessary, escalate issues to the relevant team members or other appropriate individuals. * Assume responsibility for reviewing and responding to all inquiries related to leaves coming from employees, managers, departments, and vendors. * Conduct comprehensive research to resolve escalated issues internally or in coordination with the LMO team and outside vendors. * Review all incoming mail, and coordinate all vendor requests. Coordinate with payroll and local schools/departments to manage the overpayment process. * Support metrics reporting and trend analysis. Ensure Data Integrity and offer process improvement recommendations. Generate and present metric reports regularly to analyze disability leave and Workers' Compensation data and trends. * Work with the LMO Team to ensure program policies, procedures, and established administrative practices are followed to guarantee compliance. * Create and maintain complete and accurate records in hard copy and digitally as applicable. * Monitor and track critical dates in the leave cycle and communicate with the employee and manager/department HR as appropriate. Work with employees and managers to ensure proper timekeeping and the calculation of salary continuation, wages, or other employment records. * Maintain program databases and systems. Responsible for the documentation and updating of all processes. * Draft and maintain regular communications with stakeholders, including sending required notices, forms, and letters. * Secure and provide analysis of information, including medical documentation about employees' eligibility status, medical condition(s), occupational or employer requirements, and statutory regulations, to accurately determine eligibility for leave. * Participate in delivering leave-related training to employees, managers, department administrators, and human resources professionals. * Ensure federal and state compliance with all leaves, including certification of FMLA leaves, by maintaining current knowledge of leave laws and regulations. * Assist with other area assignments periodically to foster ongoing growth, development, and depth of knowledge. * Assist in preparing and submitting the annual OSHA and DOL reporting. * Other duties as assigned. Minimum Qualifications * Bachelor's degree and/or equivalent experience and two years of professional experience. Preferred Qualifications * Knowledge of federal and state leave-related regulations, including FMLA, ADAAA (including the interactive process), and HIPAA. * General understanding of employee benefits as they relate to leaves of absence, including FMLA, Paid Family Leave, Short/Long Term Disability, Workers' Compensation, COBRA, etc., * Working knowledge of PeopleSoft or comparable enterprise HRIS platforms. Other Requirements * Excellent proficiency with Microsoft Office programs and databases. * Excellent written, verbal, and interpersonal communication skills. * Ability to maintain high confidentiality and professionalism with a client focus. * Strong multi-tasking, prioritization, and organization skills. * Attention to detail, research, critical thinking, analytical and problem-solving skills. * Self-starter, a fast learner who can work independently under limited supervision. * Work well in an interactive team environment. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Union * Bargaining Unit: Local 2110 * Regular/Temporary: Regular * Salary Range: $61,765 - $67,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Center on Global Energy Policy (CGEP) seeks a proactive and professional Administrative Coordinator to maintain a consistent front-desk presence and represent CGEP to internal and external visitors. Under the supervision of the Senior Administrative Manager, the Administrative Coordinator will also assist with additional responsibilities and provide administrative support to the Founding Director.. The Administrative Coordinator is a resource for the Center's daily operations, managing basic tech support, coordinating mail and deliveries, arranging catering for meetings, and overseeing general office management to ensure a smooth and professional environment. This is a full-time, in-person role based in New York City and requires on-site presence at the Center five days per week. Responsibilities Responsibilities include, but are not limited to, the following: Front Desk and Office Management * Serve as the first point of contact for visitors, staff, and callers to the Center; maintain a welcoming and professional front office environment * Coordinate office maintenance and technology support, escalating issues to IT or facilities as needed * Arrange catering for meetings and events; assist with room setup and logistics * Monitor shared spaces to ensure functionality and readiness for guests * Oversees space management, including but not limited to logistics, and interfacing with CUIT, security, and facilities. Administrative Support for Founding Director's Office * Provide backup scheduling support for the Founding Director, including calendar coordination and meeting logistics. * Support travel planning, expense reconciliation, and contact management * Maintain confidentiality and discretion while supporting high-level engagements. * Responsible for shared inbox, including answering and assigning incoming inquiries and creating tasks accordingly in CGEP's project/task management system. * Maintain up-to-date contact database for Director's Office, ensure accuracy of information Minimum Qualifications * Bachelor's degree or equivalent in education and experience, up to two years of related experience. * Strong computer skills and proficiency in Microsoft Office and G-Suite. * Strong interpersonal skills, with the ability to foster a welcoming and inclusive office environment * A commitment to customer service and a can-do attitude * Flexible, positive, and solution-oriented approach to work and workplace relationships * Some night and weekend availability is preferred Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Union * Bargaining Unit: Local 2110 * Regular/Temporary: Regular * Hours Per Week: 35 * Standard Work Schedule: 9 am - 5 pm * Building: Lewisohn Hall * Salary Range: $59,000 - $62,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Ensures various levels of administrative support are provided to the Dean of Students (DOS) Office. The incumbent will ensure the execution of all tasks necessary for the effective delivery of DOS services. The incumbent will serve as the first point of contact for students visiting the DOS offices or who reach out via phone or email. The incumbent will also ensure proper processing of a range of essential functions, including but not limited to corrective, academic actions, major declarations, incomplete/deferred exams and graduation clearance. Through collaboration with both the director and the broader operations and information systems team, the incumbent will identify, test, and execute projects that drive continuous improvement and operational excellence across the entire student service portfolio. The incumbent will also support the Dean of Students directly with scheduling and other administrative tasks. Responsibilities Act as the first point of contact for visitors to the DOS office, providing welcoming, supportive, and responsive environments for students and others who arrive at the front desk of the DOS office. Respond to incoming calls and emails to shared DOS inboxes in a timely, courteous, and helpful manner. Assist with coverage of other operations front desks, including the Academic Resource Center and Admissions Office. Assist with Educational Financing incoming calls and emails. Execute administrative processes related to onboarding new students. including but not limited to: * Assign academic advisors and provide students with registration appointments. * Collect and distribute student IDs. * Collaborate with Academic Advisors on the delivery of Academic Planning Sessions for newly admitted students, including creation, editing, and virtual hosting of these events. * Manages all logistics related to scheduling and proctoring the four placement exams given at the School of General Studies: Math Part I, Math Part II, Quantitative Reasoning, and Chemistry; schedules any rooms required for hosting exams and entry of all exam scores into appropriate information systems. * Serve as the primary contact for vendor orders and billing for DOS-related events, scheduling regular supply deliveries, managing ad hoc supply and catering requests, and reconciling billings and receipts for these purchases. * Primary responsibility for timely administrative processing of registration and enrollment-related requests, including registration adjustments, withdrawal submissions, and reenrollment requests via the Salesforce platform and via the SIS mainframe. Review student and advisor system requests for overdue, incorrect, or incomplete submissions and correct as needed. * Work closely with the Director to secure successful outcomes for students granted incomplete grades, including scheduling incomplete exams, securing testing materials, proctoring exams, and communicating with professors. * Documentation: Create and maintain excellent documentation in support of the proper execution and ongoing training on internal policies and procedures. Meticulously update project documentation, project management information system as well as student database applications. * Change Management: Continuously identify, evaluate and execute positive operational improvements adhering to established procedures to mitigate risks. Examples include the creation of new or improved reports in Salesforce. * Assist Director with record-keeping tasks related to academic performance including academic review scheduling, academic/disciplinary checks, and processing of Phi Beta Kappa and Honor Society awards. * Support the Dean of Students with interdepartmental calendar management, room scheduling, event planning, purchasing related to meetings and events, student issues, and travel arrangements. * Other duties as assigned. Minimum Qualifications * High school or the equivalent is required. Receptionist, data entry, and PC experience required. Some college preferred. Three years of related experience required. * Ability to handle a variety of simultaneous activities, attention to detail, and ability to follow through are a must. * Ability to learn, understand, and utilize various technological applications. * Good interpersonal, organizational, and communication skills required. * Familiarity with Columbia University's Student Information System (SIS) and the policies of the School of General Studies is highly desirable Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Bargaining Unit: * Regular/Temporary: Regular * End Date if Temporary: * Hours Per Week: 35 * Standard Work Schedule: * Building: * Salary Range: $66,300.00 - $68,000.00 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Department of Pediatrics is seeking an Administrative Assistant to join our team in a full-time position to work within the division of Cardiology. Performs diversified clerical duties related to the operational needs of the division, which may include, but are not limited to: typing correspondence, reports, articles; answering telephones, taking messages, scheduling appointments/meetings; maintaining division files, record keeping, patient record filing; taking meeting minutes; processing reimbursement; collecting payments. This role requires strong interpersonal and organizational skills and attention to detail. At CUIMC, we are leaders in teaching, research, and patient care and are proud of the service and support we provide to our community. Columbia University offers a range of benefits to help you, and your dependents stay healthy, build long-term financial security, meet educational and professional goals, and more. Explore your options for Health and Welfare, Employee Assistance, Tuition Programs, and Retirement Benefits. Responsibilities * Provides administrative support to clinicians and performs administrative duties necessary to deliver quality patient care * Schedule appointments for patients. * Acquire insurance referrals and authorizations for procedures and tests ordered by clinician. * May enter orders into the electronic medical record (EMR) system or prepare prescription refill requests on behalf of the clinician for the review and approval by the ordering clinician. * May schedule surgeries/procedures or work in conjunction with Patient Care Coordinator verifying times with patients, preparing charts, pre-admissions and consent forms as necessary. * Assist patients with enrolling in patient portal and completing pre-registration forms and questionnaires. * Manage EPIC In-Basket and Pool to ensure patient care is met in a timely manner. * Manage Outlook Calendar and Amion Schedule. * Participate in revenue cycle and Quality Improvement processes. * Performs related duties & responsibilities as assigned/requested. Minimum Qualifications * Bachelor's degree or equivalent in education and experience required. Preferred Qualifications * Two years of related experience. * Word processing, basic Excel, data entry and other applications as required. * Apply strong interpersonal and empathy skills to help patients and families feel welcomed, acknowledged, and engaged in the patient experience. Apply the same interaction style when communicating with providers and other healthcare workers in the organization. * This role requires strong organizational skills and attention to detail. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $66,000 - $68,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Department Administrator, our Columbia Doctors Pain Medicine practice is seeking a seasoned professional to increase efficiency and streamline financial procedures. The candidate will be responsible for timely and accurate appointment scheduling for our team of providers and the financial clearance of our customers following office protocols. Responsibilities * Schedule and reschedule as necessary all appointments, utilizes existing tools to facilitate securing the right medical provider, documents patient special needs and accommodations, ensures that patients understand the arrival and check in process, provides patient with all pre-appointment information as needed. * Confirm provider participation status with patient's insurance plan/network. * Encourage patient usage of Columbia Doctors patient portal. * Inform patients of insurance and billing protocols, including ABNs and patient responsibility for non-covered services. Calculate and document patient out of pocket estimates for non-par and non-covered services. * Obtain financial information from patients/referring physicians for scheduled appointments, scan patient information into Epic. * Determine payer referral and authorization requirements using payer portals or telephone and ensure that all insurance information, authorizations, and referrals are in place prior to appointment. * Maintain access to all appropriate payer portals. * Initiates authorization and submits clinical documentation as requested by insurance companies, follow-up with insurers on authorization denials and work with providers to resolve issues, follows through on pre-certifications until final approval is obtained. * Capture Worker's Comp and No-Fault information as it applies and verify that all case information is open and valid. * Update Epic registration, add guarantor notes, and manage assigned patient work queues for missing information. * Greet patients, confirm demographic and insurance information, and arrive patient appointments in Epic. * Collect time of service payments, copayments/deductibles and previous balances following Columbia Doctors cash handling protocols, provide patients with receipts. * Process credit cards, checks and cash payments and post information in Epic. * Responsible for working in-basket messages daily regarding referrals and requests for appointment scheduling. * Review and work the daily Televox report by canceling and rescheduling the patients in Epic. * Assist in maintenance and creation of appointment scheduling templates. * Assist with special projects and tasks. * Interface with billing and coding teams as needed. * Participate in meetings regarding the practice. * Manage faxes, emails, and phone calls. Minimum Qualifications * Bachelor's Degree or equivalent in education and experience * Strong organization, problem-solving, computer and communication skills Preferred Qualifications * Experience with Epic EMR is desirable * Experience working in an academic medical center or physician practice Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $66,300 - $70,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Administrative Assistant will provide comprehensive administrative support to the Chair's Office and Core Administrative unit of the Department of Medicine. This role entails ensuring that Core Administrative team members have the necessary tools to fulfill their duties. The incumbent will also assist the Chair of Medicine, Vice Chairs of Medicine, Medicine Chief Financial Officer, and other core administration senior leaders in scheduling, coordinating meetings, hosting visitors, and managing general administrative tasks. The ideal candidate will be highly organized, detail-oriented, and possess strong communication skills. Responsibilities * Schedule appointments and create Zoom and webinar meetings for core administration senior leaders. * Assist in coordinating Bi-weekly online Grand Rounds seminars and in-house lectures. * Serve as the front desk point of contact for the Chair's suite, welcoming visitors and addressing inquiries. * Provide hospitality to high-profile visitors, guiding them to meetings and ensuring punctual attendance. * Serve as an assistant for the Chair and Vice Chairs of Medicine in the absence of the Chief of Staff, handling calls, mail, and visitors. * Manage all facilities and IT requests for the offices, mailroom, bathrooms, and conference rooms. * Manage requests for conference room usage and ensure maintenance. * Procure and maintain office supplies using the ARC and Staples systems. * Coordinate new phone orders and relocations using the ServiceNow system. * Supervise and mentor high school students and other volunteers in the Chair's suite. * Arrange travel using the Concur system and process travel and business expense reimbursements. * Coordinate annual interviews for the 3-Year PhD to MD program and evaluation processes. * Perform additional related duties assigned or requested. Minimum Qualifications * Bachelor's degree or equivalent in education and experience * Demonstrated experience providing executive-level administrative support. * Proficiency in scheduling software and video conferencing platforms. * Excellent communication and interpersonal skills. * Strong organizational and multitasking abilities. * Proficiency in office management systems and software (e.g., ServiceNow, Concur). * Ability to maintain confidentiality and professionalism when handling sensitive information. * Working knowledge of Microsoft Office Programs: Word, PowerPoint, and Excel. Preferred Qualifications * Previous experience in healthcare administration Other Requirements * Successful completion of applicable compliance and systems training requirements Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Standard Work Schedule: 9am-5pm * Salary Range: $85,000-$100,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Project Coordinator II will manage day-to-day research and related administrative activities for two large-scale intervention trials funded by the National Institute of Mental Health (NIMH). Both are randomized control trials evaluating the effectiveness and implementation of mental health interventions for adolescents in Mozambique, in collaboration with the Mozambican Ministry of Health and ICAP Columbia. The Project Coordinator II will be based in the Department of Sociomedical Sciences (SMS) at the Columbia Mailman School of Public Health (MSPH), where they will serve the lead role for assisting both the MSPH research team and coordinating with the Mozambican Project Coordinator and field staff. In collaboration with study investigators, the Project Coordinator II will provide administrative oversight and high-level data management of the trials. Travel to Mozambique will occur twice per year, for approximately 15 days of local field work each visit. Responsibilities * Coordinate CUIMC-based clinical trial oversight in collaboration with study investigators and field staff in Mozambique. This includes lead responsibility for data management, data quality control, developing programs to monitor study progress that inform and enhance recruitment and retention, problem-solving study implementation with field staff, and research team communications. (40%) * Initiate high-level administrative tasks including scheduling, coordinating, and developing agendas for all team meetings, assist in planning and monitoring budgets, develop drafts for all NIH grant reporting (RPPR and RMR) and oversight of student workers. (20%) * Update research tools and study protocol and serve as the primary liaison with the CU Institutional Review Board (IRB) while collaborating with Mozambican staff and their human research ethics committee (CNBS). (10%) * Assist with literature reviews, background research, and writing of grants and manuscripts. (10%) * Prepare full dataset in collaboration with biostatisticians for primary outcome analyses. Coauthor manuscripts and develop materials for dissemination of findings to community partners. (10%) * Support all clinical trial requirements, including monitoring and reporting of adverse events, Data and Safety Monitoring Board (DSMB) reporting and clinicaltrials.gov. updates. (5%) * Perform general administrative functions, and related duties and responsibilities as assigned/requested. (5%) Minimum Qualifications * Requires a bachelor's degree or equivalent in education and experience, plus three years of related experience. Preferred Qualifications * Master of Public Health or related master-level degree in social sciences. * Intermediate or advanced skills in Portuguese, or advanced skills in Spanish. * Experience conducting global health-related research. * Experience conducting research with youth on health-related topics, including HIV or mental health. * Prior research experience assisting an NIH-funded clinical trial. * Strong project management skills, including organization of individual and team work, task prioritization, budget/financial management, problem-solving, adaptability, flexibility, and attention to detail. * Knowledge of data collection and management systems (e.g., REDCap). * Familiarity with mental health, adolescent psychology, and HIV/AIDS research. * Enthusiasm to collaborate within a dynamic team across international institutions. * Strong writing and editorial skills. * Proficiency in Word, Excel, PowerPoint and Zotero/Endnote. Other Requirements * Must have excellent organizational and communication skills, experience with quantitative research and strong writing skills. * Candidates should hold a strong interest and enthusiasm for working on global health projects related to global mental health and HIV/AIDS. * Superb interpersonal skills, detail-oriented, flexibility, a willingness to multi-task, and the ability to work both independently and as a key member of a team. * Ability to effectively prioritize and execute multiple tasks, with a combination of short- and long-term deadlines. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * End Date if Temporary: N/A * Hours Per Week: 35 * Salary Range: $70,000 - $80,000 Annual The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Project Coordinator II will provide project and operational support for an NIH funded Research Education Program focused on teaching scientists how to advance behavioral interventions according to the NIH Stage Model. The ideal candidate will bring expertise in instructional design, digital content development, learning management systems, and educational technology, with strong project management skills and the ability to work collaboratively across multidisciplinary teams. The Project Coordinator II will be able to adapt to a fast-paced environment with evolving responsibilities, workloads, and work schedules while coordinating a broad range of administrative and support activities related to the research mission of the Center. The Project Coordinator II will be expected to shift work hours and schedules as needed to accommodate the Directors and PIs schedule, including spanning conventional and off-shift hours. This position focuses on developing, coordinating, and disseminating state-of-the-art educational content comprised of a free self-guided online Foundations course and an advanced, intensive virtual course comprised of webinars and mentored small group learning. The Project Coordinator II will manage day-to-day project operations, creation and maintenance of digital resources, program evaluation, and dissemination to ensure smooth implementation of the project's mission to promote mechanism-driven behavioral intervention development. The coordinator will report directly to the Director of the Center for Behavioral Cardiovascular Health (CBCH). At CBCH our goal is to work together as a collective (faculty, admin, and staff) to advance shared values and goals. Responsibilities Instructional Design & Learning Development * Apply instructional design principles to develop engaging, evidence-based learning experiences that support diverse learning styles and promote knowledge transfer. * Lead the coordination efforts of the Research Education Program to foster and maintain collaborative relationships across the NIH, Principal Investigators, project coordinators, as well as create and maintain relevant online learning modules and resources. * Oversee design, development, and continual updating of the R25 education program website as a central hub for learning activities, including online courses, webinars, and digital resources. * Collaborate with web developers, faculty, and content experts to ensure accessibility, usability, and compliance for all digital learning materials. * Manage hosting, security updates, content uploads, and quality control of the online learning platform (e.g., Coursera or institutional LMS). * Track analytics (web traffic, user engagement, and content downloads) to support dissemination metrics and annual reporting. * Support the launch and maintenance of interactive educational tools, such as the NIH Stage Model AI Chatbot, and collaborate with faculty to refine AI-generated learning support content. Multimedia & Content Production * Coordinate and manage video production of asynchronous course modules, webinars, and short educational clips, ensuring high production quality, branding alignment, and accessibility (captioning, transcripts). * Partner with faculty to storyboard, film, and edit educational videos using tools such as Storyline360, Zoom, and Adobe Premiere (or equivalent). * Organize digital asset libraries (graphics, videos, audio) and ensure proper version control and file management. * Support video integration into learning modules and coordinate editing workflows for recorded lectures and webinars. Communications and Dissemination * Manage the dissemination of learning modules and videos through the program website, newsletters, and social media channels. * Create and manage newsletters and digital campaigns highlighting program milestones, new modules, and upcoming application cycles. * Coordinate the "Ambassador Program" logistics, helping fellows develop materials (slide decks, videos, posters) for conference dissemination. * Perform administrative tasks consisting of generating content for the Newsletter, website, and social media accounts. Project Coordination and Administration * Coordinate all working group meetings and generate meeting agendas, minutes, and slide decks. * Monitor and upkeep study progress. * Manage daily tasks, calendar, and responsibilities related to PIs of the project. * Interface daily with physicians, statisticians, and project managers. * Organize scientific conference itineraries. * Coordinate schedules and make travel arrangements. * Complete reports, including expense reports, for Principal Investigators. Perform other duties, as assigned and requested. Minimum Qualifications * Requires a bachelor's degree or equivalent in education, training and experience, plus at least 3 years of related experience. Preferred Qualifications * Demonstrated ability to direct a multi-disciplinary or varied constituency group toward a common goal * Experience with the public in service or occupational roles * Leadership experience within occupational role Other Requirements * Flexible hours required * Able to adapt to flexible work environments (office, clinical area, community outreach, home visits) * Able to demonstrate flexibility in workload/hours to meet critical deadlines * Professional and proficient phone, interpersonal and written communication skills * Able to multitask in a diverse and demanding environment with frequently shifting priorities * Proactive, extremely organized and detail oriented * Strong record of interpersonal engagement * Able to demonstrate the ability to balance both working independently and collaboratively * Ability to interact with multiple levels of institutional personnel and leaders * Must display high level of confidentiality and administrative skills to support a senior faculty member with a diverse administrative portfolio of activities * Strong computer literacy for communication, scheduling, publication, and presentations required * Strong commitment to equity, diversity, and inclusion * Familiarity with accessibility standards (WCAG 2.1, Section 508) * Knowledge of adult learning theory and evidence-based instructional design models (ADDIE, SAM, backward design) * Experience with learning management systems (Canvas, D2L) and authoring tools (Articulate Storyline, Rise) * Must successfully complete applicable compliance and systems training requirements. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $70,000 Annual - $80,000 Annual The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary We are an innovative research center looking for highly organized, detail-oriented and enthusiastic candidates to support the patient-oriented research portfolio of the Center. Under the direction of the Principal Investigator, the Project Coordinator II will direct and manage the daily activities of a new dyadic research study examining couples' shared distress after one of them experiences a heart attack or stroke and testing how this distress influences long-term mental and behavioral health outcomes. The candidate can expect to represent the Center by interacting with a wide variety of multi-disciplinary personnel at our Center, including study PIs, research coordinators, data team personnel and administration, as well as external clinic representatives and key collaborators. The candidate must be able to demonstrate flexibility in workload and work hours to meet critical deadlines. Further, we anticipate developing new studies and research directions, so ideal candidates will be able to adapt to a fast-paced environment with evolving responsibilities, workloads and work schedules. The Project Coordinator II will work closely with the study PI to implement a grant-funded observational cohort study that will collect data from patients with heart attack or stroke and their romantic partners. Couples will be recruited while still in the emergency department (ED), and they will complete surveys at enrollment, 1-month post discharge, and 6-months post discharge. They will additionally complete brief, weekly surveys and actigraphy monitoring over the first month post discharge. A subset of these couples will participate in qualitative interviews. Responsibilities will include management of the day-to-day activities of the clinical research project; direct supervision of research staff; frequent engagement with diverse patient populations (in both English and Spanish); collaboration with administrative staff, faculty and data personnel at the Center; working closely with ED clinical and administrative staff and collaboration with external key collaborators. The Project Coordinator II will oversee studies based in both clinical settings and remotely. The Project Coordinator II will be directly responsible for the daily management of study staff, including assigning tasks and overseeing study procedures. Finally, in coordination with the study PI, the Project Coordinator II will lead and manage study reporting including progress reports, budget planning, and IRB submissions. At CBCH our goal is to work together as a collective (faculty, admin, and staff) to advance shared values and goals. Candidates should anticipate the need to work on site (in the research office and in clinical spaces), as well as remotely. Candidates should anticipate the need for flexible work hours to attain study goals and grant milestones. Candidates may expect work hours to be scheduled between 7:00 am and 7:30 pm and occasionally on weekends, varying from week-to-week depending upon study and grant needs. Candidates should be comfortable in a team-oriented, collaborative work culture with frequent interactions in both English and Spanish with study participants, collaborating investigators, and clinic personnel. Responsibilities * Directly supervising the project staff; including orienting, assigning, scheduling, and counseling project members, and communicating job expectations * Working both independently and in conjunction with the Principal Investigator, implementing and overseeing the research project. * Conducting patient and participant-facing study activities on an as-needed basis including recruitment, enrollment, scheduling, study visits, administration of questionnaires and compensation. * Serving as a trained Epic user for patient medical record data collection. * Developing strategic plans for protocol implementation. * Organizing and leading weekly research meetings, as well as contributing to and leading research and clinic meetings with external collaborators. * Leading the development and maintenance of study materials. * Collecting data for tracking and evaluation activities to ensure achievement of grant milestones. * Working closely with CBCH data personnel to assist in the management and implementation of data management, cleaning, coding and analysis activities. * Ensuring required reports are prepared and submitted in a timely fashion. * Working closely with the Center's finance core to monitor project budgets and spending. * Overseeing research subject compensation through the TruCentive payment program. * Assisting the Principal Investigator in drafting budgets, grants, and manuscripts related to research projects. * Working closely with the head(s) of other Center projects to ensure allocation of joint resources and personnel. * Managing research study supplies inventory, including study devices, office supplies, and participant compensation. * Communicating with the study team and Center administration to identify project needs and meet them to ensure successful project implementation. * Serving as the liaison to clinical and external administrative clinic staff to facilitate working group meetings and ensuring strong communication. * Developing training protocols and materials for utilization by research teams and leading training sessions. * Auditing and managing data from and into databases alongside coordinators. * Preparing forms and reports, compiling and analyzing data, statistics, and other materials for reports with data manager. * Performing other related duties as assigned and requested. Minimum Qualifications * Requires a bachelor's degree or equivalent in education and experience, plus three years of related experience. Preferred Qualifications * Experience with research data entry. * Experience with electronic health record systems, including Epic. * Experience with RASCAL and regulatory submissions. * Experience in REDCap, Qualtrics, FileMaker, Excel or SPSS preferred. * Experience in varied health care settings preferred. * Experience working with older adults (65+) in healthcare settings preferred. * Experience with the public in a service-related or occupational role preferred. * Experience working with couples and/or families. Other Requirements * Must speak Spanish fluently. * Strong interpersonal skills, as well as oral and written communication skills, including a record of work in research settings (e.g., presentations/publications). * Experienced in participant-oriented, clinical research. * Experience in personnel and study management. * Must be highly organized, with excellent attention to detail and follow-up skills. * High technical competence related to the use of research devices. * Knowledge of Columbia TruCentive payment programs. * Leadership roles in occupational, academic, or community settings. * Must be competent in Microsoft Office, and proficient in Excel. * Must be able to work independently, as well as perform as part of a team. * Must demonstrate flexibility and willingness to adjust schedule to meet project demands and critical deadlines, including availability for early morning, late evening or potentially weekend hours. * Strong commitment to equity, diversity, and inclusion. * Participation in Medical Surveillance Program: * Contact with patients and/or human research subjects * Must successfully complete applicable compliance and systems training requirements. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Union * Bargaining Unit: 1199 Clerical * Regular/Temporary: Regular * Hours Per Week: 35 * Standard Work Schedule: Monday-Friday: 9 AM-5 PM * Building: Butler Library * Salary Range: $28.32 - $28.32 per hour entry rate ($29.19 - $29.19 per hour minimum rate) The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Columbia University Libraries is currently seeking applicants for the position of Bibliographic Assistant VII in the department of Collections Acquisition & Metadata Services. Columbia University Libraries is a globally-recognized academic research library, serving one of the world's most important centers of research and learning. The Libraries' collection includes resources in more than 450 languages and primary source materials that span over 4,000 years of human thought. The collections include over 15 million volumes, with access to over 7 million online electronic resource titles, nearly 300,000 linear feet of manuscripts and archives, over 150,000 maps, and over 1.2 million graphic and audio-visual materials. Through an extensive global network of library partnerships, Columbia Libraries also facilitates access to collections at academic, research, and public libraries across the country and the world. The Bibliographic Assistant in this position will work mainly with monograph material from countries primarily located in the Mid-East and process the material for discovery in the Libraries catalog. The incumbent will perform all phases of bibliographic editing for monographic materials received from acquisitions departments. Test: Language tests will be given the day of the interview. Responsibilities * Provides original and copy cataloging support for monograph material. * Assigns library locations to newly acquired material. * Identifies new and added volumes of serials and processes according to local practices. * Enters invoices in the Library's local system for payment. * Corresponds with vendors on missing and defective items and invoice errors. * Checks-in materials, adds them to existing holdings, and routes them to appropriate departments. * Pays invoices for continuing resource materials. * Corresponds and interacts with CUL's subject liaisons on matters related to books received in the department. * Opens a high volume of material from several different vendors. * Performs quality control on material received. * Other duties as assigned. Minimum Qualifications * High school diploma and/or its equivalent and one year of related experience required. * Strong knowledge of two Middle East languages - one in the Arabic alphabet. * Ability to quickly learn complex tasks and systems and deploy this knowledge in a dynamic and diverse academic library environment with minimal oversight. * Ability to prioritize and organize work in an effective manner. * Ability to determine the research value and subject discipline of library materials for purposes of cataloging and classification. * Strong computer skills to interact with numerous online vendor platforms and transfer this information to the Library's internal system. * Ability to communicate effectively with internal Libraries' staff and external vendors, producers, and creators. * Ability to interact with a diverse group of colleagues and library users. * Ability to push, pull, and lift up to 40lbs. Preferred Qualifications * Some college preferred. * Previous experience in academic libraries. * Library acquisitions and/or book trade experience desirable. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Union * Bargaining Unit: 1199 Clerical * Regular/Temporary: Regular * Hours Per Week: 35 * Standard Work Schedule: Monday-Friday: 9 AM-5 PM * Building: Butler Library * Salary Range: $26.86 - $26.86 per hour entry rate ($27.70 - $27.70 per hour minimum rate) The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Columbia University Libraries is currently seeking applicants for the position of Bibliographic Assistant VI in the Department of Collections Acquisition & Metadata Services. Columbia University Libraries is a globally-recognized academic research library, serving one of the world's most important centers of research and learning. The Libraries' collection includes resources in more than 450 languages and primary source materials that span over 4,000 years of human thought. The collections include over 15 million volumes, with access to over 7 million online electronic resource titles, nearly 300,000 linear feet of manuscripts and archives, over 150,000 maps, and over 1.2 million graphic and audio-visual materials. Through an extensive global network of library partnerships, Columbia Libraries also facilitates access to collections at academic, research, and public libraries across the country and the world. The Bibliographic Assistant in this position will work mainly with monograph material in the Spanish, Portuguese, and Catalan languages and process the material for discovery in the Libraries' catalog. As a member of the Collections Acquisition & Metadata Services department, the incumbent will assist with managing approval acquisitions, as well as searching/copy cataloging tasks. Tests: Language tests will be given on the day of the interview. Responsibilities * Opens a high volume of material from several different vendors. * Performs quality control on material received. * Assigns library locations to newly acquired material. * Identifies new and added volumes of serials and processes according to local practices. * Enters invoices in the library's local system for payment. * Provides original and copy cataloging support for monograph material. * Corresponds with vendors on missing and defective items and invoice errors. * Pays invoices for continuing resource materials. * Corresponds and interacts with CUL's subject liaisons on matters related to books received in the department. * Other duties as assigned. Minimum Qualifications * High school diploma and/or its equivalent and one year of related experience required. * Strong knowledge of Spanish and one other non-English language, preferably Portuguese or Catalan. * Ability to quickly learn complex tasks and systems and deploy this knowledge in a dynamic and diverse academic library environment with minimal oversight. * Ability to prioritize and organize work in an effective manner. * Ability to push, pull, and lift up to 40lbs. * Ability to determine the research value and subject discipline of library materials for purposes of cataloging and classification. * Strong computer skills to interact with numerous online vendor platforms and transfer this information to the Library's internal system. * Ability to communicate effectively with internal Libraries' staff and external vendors, producers, and creators. * Ability to interact with a diverse group of colleagues and library users. Preferred Qualifications * Some college preferred. * Library acquisitions and/or book trade experience desirable. * Previous experience in academic libraries. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Union * Bargaining Unit: 1199 Clerical * Regular/Temporary: Regular * Hours Per Week: 26 * Building: Butler Library * Salary Range: $26.86 - $26.86 per hour entry rate ($27.70 - $27.70 per hour minimum rate) The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Columbia University Libraries is currently seeking applicants for the position of Bibliographic Assistant VI in the department of Collections Acquisition & Metadata Services. Columbia University Libraries is a globally-recognized academic research library, serving one of the world's most important centers of research and learning. The Libraries' collection includes resources in more than 450 languages and primary source materials that span over 4,000 years of human thought. The collections include over 15 million volumes, with access to over 7 million online electronic resource titles, nearly 300,000 linear feet of manuscripts and archives, over 150,000 maps, and over 1.2 million graphic and audio-visual materials. Through an extensive global network of library partnerships, Columbia Libraries also facilitates access to collections at academic, research, and public libraries across the country and the world. The Bibliographic Assistant in this position will work mainly with monograph material in the Japanese language and process the material for discovery in the Libraries catalog. The incumbent will perform all phases of bibliographic editing for monographic materials received from acquisitions departments. Schedule: This position is part time, 26hrs/week. Test: Language tests will be given on the day of the interview, including the Hepburn Romanization System. Responsibilities * Provides original and copy cataloging support for monograph material. * Receives and processes the materials. * Prepares materials for binding and preservation. Update related records in CLIO as needed. * Assists in the acquisitions process for ordering and receiving of Japanese language materials in all formats as needed. * Processes gift and exchange materials; sends gift acknowledgments as needed. * Maintains and reports monthly statistics. * Other duties as assigned. Minimum Qualifications * High school diploma and/or its equivalent and one year of related experience required. * Advanced working knowledge of the Japanese language and culture. * Good verbal and written communication skills in English and Japanese. * Good computer skills and familiarity with Microsoft Word and Microsoft Excel. * Strong attention to detail and flexibility with job assignments. * Ability to interact with a diverse group of colleagues and library users. * Ability to push, pull, and lift up to 40lbs. Preferred Qualifications * Bachelor's degree preferred. * Familiarity with the Hepburn Romanization System preferred. * Previous library experience in acquisitions and/or cataloging preferred. * Experience with OCLC Connexion preferred. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $68,000 Annual - $74,000 Annual The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary We are an innovative research center looking for highly organized, detail-oriented and enthusiastic candidates to support the patient-oriented research portfolio of the Center. Under the direction of the Principal Investigator and the Director of Research Implementation, the Project Coordinator II will direct and manage the daily activities of a new research study combining implementation science and kinesiology, with the goal to improve the uptake of cardiac rehabilitation and physical activity guidelines in cardiac patients. The candidate can expect to represent the Center by interacting with a wide variety of multi-disciplinary personnel at our Center, including study PIs, research coordinators, data team personnel and administration, as well as external clinic representatives and key collaborators. The candidate must be able to demonstrate flexibility in workload and work hours to meet critical deadlines. Further, we anticipate developing new studies and research directions, so ideal candidates will be able to adapt to a fast-paced environment with evolving responsibilities, workloads and work schedules. The Project Coordinator II will work closely with the study PI to implement a grant-funded randomized control trial research project focused on (1) increasing utilization of cardiac rehabilitation (CR) and physical activity among cardiac patients and (2) assessing the implementation and effectiveness of a novel telehealth-enhanced hybrid cardiac rehabilitation (THCR) model that combines clinic- and home-based CR with telehealth tools. Responsibilities will include management of the day-to-day activities of the clinical research project; direct supervision of research staff; frequent engagement with diverse patient populations (in both English and Spanish); collaboration with administrative staff, faculty and data personnel at the Center; working closely with CR clinical and administrative staff; collaboration with external key collaborators, including DSMB members. The Project Coordinator II will oversee studies based in both clinical settings and remotely. The Project Coordinator II will be directly responsible for the daily management of study staff, including assigning tasks and overseeing study procedures. Finally, in coordination with the study PI, the Project Coordinator II will lead and manage study reporting including progress reports, budget planning and IRB submissions. At CBCH our goal is to work together as a collective (faculty, admin, and staff) to advance shared values and goals. Candidates should anticipate the need to work both on site (in the research office and in clinical spaces), as well as remotely. Candidates should anticipate the need for flexible work hours to attain study goals and grant milestones. Candidates may expect work hours to be scheduled between 7:00 am and 7:30 pm and occasionally on weekends, varying from week-to-week depending upon study and grant needs. Candidates should be comfortable in a team-oriented, collaborative work culture with frequent interactions in both English and Spanish with study participants, collaborating investigators, and clinic personnel. Responsibilities * Supervising the project staff; including orienting, assigning, scheduling, and counseling project members, and communicating job expectations * Working both independently and in conjunction with the Principal Investigator, implement and oversee the Telehealth CR randomized control trial research project * Conducting patient and participant-facing study activities on an as-needed basis including recruitment, enrollment, scheduling, study visits, administration of questionnaires and compensation * Serving as a trained Epic user for patient medical record data collection, clinic scheduling and appointment management * Developing strategic plans for protocol implementation * Organizing and leading weekly research meetings, as well as contributing to and leading research and clinic meetings with external collaborators * Leading the development and maintenance of study materials * Collecting data for tracking and evaluation activities to ensure achievement of grant milestones * Working closely with CBCH data personnel to assist in the management and implementation of data management, cleaning, coding and analysis activities * Ensuring required reports are prepared and submitted in a timely fashion, including progress report submission to funders and DSMB reports * Assisting in the preparation and execution of DSMB meetings * Serving as the liaison to the CBCH Regulatory team to assist with the maintenance and submission of regulatory documents for IRB approval * Working closely with the Center's finance core to monitor project budgets and spending * Overseeing research subject compensation through the TruCentive payment program * Assisting the Principal Investigator in drafting budgets, grants, and manuscripts related to research projects * Working closely with the head(s) of other Center projects to ensure allocation of joint resources and personnel * Managing research study supplies inventory, including study devices, exercise equipment, office supplies, and participant compensation * Communicating with the study team and Center administration to identify project needs and meet them to ensure successful project implementation * Serving as the liaison to clinical and external administrative clinic staff to facilitate working group meetings and ensuring strong communication * Developing training protocols and materials for utilization by research teams and leading training sessions * Auditing and managing data from and into databases alongside coordinators. * Prepares forms and reports, compiles and analyses data, statistics, and other materials for reports with data manager. * Performing other related duties as assigned and requested. Minimum Qualifications * Requires a bachelor's degree or equivalent in education and experience, plus three years of related experience. * Must speak Spanish fluently. * Strong interpersonal skills, as well as oral and written communication skills, including a record of work in research settings (e.g., presentations/publications). * Experienced in participant-oriented, clinical research. * Experience in personnel and study management. * Must be highly organized, with excellent attention to detail and follow-up skills. * High technical competence related to the use of research devices. * Knowledge of Columbia TruCentive payment programs. * Leadership roles in occupational, academic, or community settings. * Must be competent in Microsoft Office, and proficient in Excel. * Must be able to work independently, as well as perform as part of a team. * Must demonstrate flexibility and willingness to adjust schedule to meet project demands and critical deadlines, including availability for early morning, late evening or potentially weekend hours. * Strong commitment to equity, diversity, and inclusion. Preferred Qualifications * Experience with research data entry. * Experience with electronic health record systems, including Epic. * Experience with RASCAL and regulatory submissions. * Experience in REDCap, Qualtrics, FileMaker, Excel or SPSS preferred. * Experience in varied health care settings preferred. * Experience working with older adults (65+) in healthcare settings preferred. * Experience with the public in a service-related or occupational role preferred. Other Requirements * Participation in Medical Surveillance Program: * Contact with patients and/or human research subjects * Must successfully complete applicable compliance and systems training requirements. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Building: Allan Rosenfield Building * Salary Range: $66,300 - $70,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary PrEP for WINGS is a study funded by the National Institutes on Alcohol Abuse and Alcoholism, to implement and evaluate a mobile health intervention to increase HIV pre-exposure prophylaxis (PrEP) initiation, reduce hazardous alcohol use, and reduce intimate partner violence among women in community supervision programs including probation, parole and alternative-to-incarceration programs in New York City. This intervention is the first PrEP mobile health tool that synergistically addresses intimate partner violence, and alcohol-related barriers to PrEP initiation with novel peer navigation and service linkage. The study will be evaluated through a hybrid type 1 effectiveness and implementation randomized controlled trial and will involve strong collaboration with community organizations across New York City dedicated to improving the health of women impacted by the criminal legal system. The PrEP for WINGS intervention involves three computer-based self-paced intervention sessions using Qualtrics. In addition, intervention participants will work with a Community Health Advocate who provides peer navigation and linkage to social services, with a particular focus on sexual health services, intimate partner violence services, and substance use services. Each Community Health Advocate is a person with living experience of the issues faced by participants and will be hired from a local non-profit organization. The Project Coordinator will primarily be responsible for recruiting participants, administering computerized assessments via Qualtrics, retaining participants over the course of the intervention, assisting with intervention implementation, and will work closely with community partners to support recruitment for the PrEP for WINGS study, as well as study implementation. Responsibilities * Recruitment and Data Collection 60% * Prepare and manage organization of materials and supplies for recruitment, assessment, and intervention sessions (ex. flyers, tablets, biotests, gift cards). * Recruit study participants and screen for study eligibility. * Administer informed consent forms for screening and assessments. * Administer electronic surveys on computers and tablets at study sites using systems like Qualtrics. * Administer and process point-of-care biological assessments for HIV, alcohol and tenofovir. * Administer HIV pre/post counseling. * Schedule appointments for survey appointments and intervention sessions with participants. * Coordination with Community Partners, and Community Advisory Board (CAB) 20% * Coordinate with community partner organizations around study updates. * Build new and foster existing relationships with potential/existing community partners to support services referrals for PFW study participants. * Give presentations to community partner organizations on behalf of the PFW study. * Introduce and promote the project within community probation sites in Brooklyn, Manhattan, and the Bronx. * Coordinate Community Advisory Board (CAB) meetings for the study by creating presentations for community partners and scientific communities, communicating with CAB members, and organizing CAB events. * Administrative and other support 15% * Provide administrative support to the intervention team. * Complete study-related tasks as assigned by the Principal Investigator and assist in study implementation by adhering to the study protocol. * Manage the dispersal of financial compensation to participants. * Attend training and supervision sessions. * Perform related duties as assigned 5% Minimum Qualification * Bachelor's degree or equivalent in education and experience required. Preferred Qualifications * Minimum two years of experience in research and/or community-based work, serving people impacted by substance use, intimate partner violence, HIV and/or the criminal legal system. * Knowledge of HIV/AIDS transmission and treatment. * Knowledge surrounding health concerns experienced by people impacted by the criminal legal system. * Basic knowledge of data management software and/or other electronic survey systems. * Expertise in providing linkage to care to social services for populations with complex health needs. * Experience supporting survivors of intimate partner violence. * Demonstrated commitment to anti-racism, and understanding of intersecting systems of oppression's impact on health inequities. Other Requirement * Experience with data collection and conducting surveys. * Experience conducting behavioral or intervention research with low-income populations in the criminal legal system or women with substance use disorders. * Demonstrated attention to detail. * Interpersonal skills with the ability to interact professionally and effectively with stakeholders from various sectors. * Good written and verbal communication skills, with the ability to clearly articulate thoughts and ideas to a diverse audience. * Proven organizational skills with the ability to handle multiple tasks and/or projects concurrently. * Ability to work effectively in a results-driven environment. * Problem-solving skills with the ability to look for root causes and implementable, workable solutions. * Ability to work in a fast-paced environment and participate as an independent contributor with little supervision or as an active team member depending on the situation and needs. * Comfort with Microsoft Office Suite, Google Drive, Box, Zoom, and other electronic programs. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

Who we are Founded in 1824, Rensselaer Polytechnic Institute (RPI) is the first technological research university in the United States. We bring creativity, science, and technology together to address society's greatest challenges. We cultivate exceptional problem-solvers by immersing them in a culture of rigorous inquiry, disciplined practice, and hands-on application. Our strategic plan, RPI Forward, charts a pioneering course for the next era of RPI. Explore the RPI Forward plan. ︎ Nestled on a beautiful 275-acre campus in upstate NY, RPI is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world's fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world. With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth. Job Summary The Project Administrator is responsible for coordinating project activities, maintaining and updating project schedules, managing, assignments, monitoring progress, and communicating with the many participants involved in the IBM-RPI Future of Computing Research Center (FCRC), including other VPR centers. The Project Administrator will provide logistical and administrative support to executive-level stakeholders both internally and externally. Minimum Qualifications * Bachelor's Degree in Business Administration, Higher Ed Administration, or related field * 2 or more years directly related experience Relevant combination of education, training, and experience may be considered. Relevant combinations of education, training and experience may be considered. Minimum Knowledge, Skills, and Abilities * Competence with research related computer software and/or ability to learn new software * Demonstrated competence in the administration, planning, and implementation of research projects * Strong computer skills; Microsoft Office Suite, Google Docs, Web site editing, and/or other similar collaboration tools * Ability to work effectively under pressure and meet established goals and objectives * Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community ranging from students, faculty and staff to external constituencies * Excellent organizational and time management skills and the ability to establish priorities * Strong written and verbal communication skills * Demonstrated writing and editing skills * Ability to develop scientific research programs and implement new strategies and procedures * Ability to provide coordination and management and development of and/or implementation of projects * Strong commitment to working with staff and students to help them achieve goals and meet university requirements. * Ability to work effectively with all members of campus community in the scheduling of activities Representative Job Duties * Plan and maintain complex, busy, and shifting schedules of appointments and meetings. Schedule high-level meetings and committee meetings, in-person, online, and hybrid, as requested. Attend, record, and draft minutes. Monitor and follow up on action items. * Coordinate activities that span multiple faculty and labs, as well as researchers from IBM, including providing administrative support for research proposals and providing administrative support to internal and external committees as needed. * Act as point of contact and facilitate communications with internal and external participants including affiliated faculty and/or scientific collaborators, partner corporations, and sponsors of projects. Schedule meetings and keep minutes, prepare and distribute materials, and monitor progress with scientific sponsors and collaborators. * Coordinate and assist with special projects and activities, events/ functions, including workshops, visits, and conferences. (in-person, virtual, or hybrid) Coordinate preparation, set up, and logistics for these events/ functions. * Update the FCRC website, using campus-compliant website techniques. Responsible for populating and editing all website content. Enhance the national and international impact of our scientific research teams through the FCRC website, interactions with OCEC and IBM on social media, press releases, and fund-raising materials and presentations * Coordinate travel and logistics for various events and meetings. Ensure essential information and background for each meeting and/or trip is prepared. Ensure compliance with Institute policy and utilize Institute systems, support FCRC in travel needs and reporting, and/or coordinate with the admins handling the reporting as necessary. Handle travel needs for visitors from IBM and/or other VPR centers. * Draft and prepare for signature, and office communications for Directors as well as proofread and edit confidential and sensitive information. * Assist with the hiring and renewal of administrative and research staff as well as students and complete the required administrative paperwork. Assist with the composition for new positions. Assist the Directors with the annual performance review process. * Coordinate space planning activities for FCRC/FOCI physical setup including conference spaces, graduate offices, lounge space, faculty offices, and other facilities. * Coordinate meetings, project reviews and visits with industrial, government or university affiliates and coordinate with the FOCI project administrator on such activities involving FCRC and the FOCI affiliates. * Other duties and projects as assigned. Shift Business Hours: Monday - Friday Travel Local travel between campus locations only Driving Incidental driving possible, but not required Starting Salary/Rate Expected Range: $63,300 - $66,300 / yr Pay transparency disclosure: The selected candidate's salary will be determined based on factors that include the available budget, internal equity, and the final candidate's qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer's good faith estimate of the expected hiring range at the time of posting. Application instructions Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter. If you need assistance with the online application process, please contact ***************. Job Posted Date Applications will be accepted until the position is filled. Total Compensation and Benefits Information Rensselaer's Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu). Rensselaer is committed to the cultivation of a community that is welcoming, inclusive, and above all values learning. We welcome candidates who bring a variety of perspectives to Rensselaer's work and campus communities. RPI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or other characteristic protected by law. Advertised: 04 Nov 2025 Eastern Standard Time Applications close:

Vacancy #: WF240370 and WF250063 Apply by: December 16, 2025 Title: Plant Utilities Assistant (NY HELPS) Salary: $42,641 Grade: SG-9 (CSEA) Hours: WF240370: 11pm-7am Sun-Thurs (pass days Fri / Sat) - training to be completed M-F 7am-3pm (Downtown) WF250063: 3pm-11:30pm Mon-Fri (pass days Sat / Sun) - training to be completed M-F 7am-3pm (Uptown) Duration: Contingent Permanent Requirements: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS): Either 1. Graduate of heating, HVAC, ventilation, air conditioning, and refrigeration apprenticeship program from the U.S. Air Force; Or 2. Must have been an enlisted machinery technician (MK) with the U.S. Coast Guard OR possession of a certificate as a Marine Engineer issued by the U.S. Coast Guard; Or 3. Must have been an enlisted power generation equipment repairer with the U.S. Army; Or 4. Must have been an enlisted gas turbine systems technician, submarine nuclear propulsion plant operator reactor control, utilities man, machinist mate, or engineman with the U.S. Navy; Or 5. Must have a Merchant Mariner's Document (MMD) and have been a qualified member of the engine department (QMED) as an oiler, fireman/water tender, refrigerating engineer or engineman with the U.S. Merchant Marine; Or 6. Completion of a New York State Department of Labor registered apprenticeship program for stationary engineers, plant maintenance (plumber/steamfitter), HVAC Mechanic or plant maintenance (refrigeration/AC) (See Note #1); Or 7. Possession of a High-Pressure Boiler Operating Engineer License or Stationary Engineer License; Or 8. A bachelor's degree in Facilities Engineering, Mechanical Engineering, Electrical Engineering, or Marine Engineering; Or 9. An associate's degree in HVAC; Or 10. One year of full-time hands on experience in the maintenance and operation of commercial, industrial, institutional facility, computer applications of digital energy platforms and building analytics and/or performing diagnosis, repair of HVAC systems or boilers or auxiliary equipment; Or 11. One year of full-time hands on experience in a residential setting performing diagnosis, operation, maintenance repair of HVAC systems or boilers or auxiliary equipment; Or 12. Completion of an HVAC certificate or diploma from a BOCES program (440 hours) OR completion of an approved certificate in HVAC, electrical, refrigeration, boiler operations and maintenance, or plumbing from an accredited technical school or technology college (See Note #2); Note #1: Information regarding qualifying New York State Department of Labor recognized apprenticeship programs can be found here: ************************************************* Note # 2: Certification programs must be accredited by the Accrediting Commission of Career Schools and Colleges (ACCSC) or recognized by the New York State Education Department Bureau of Proprietary School Supervision (BPSS). Information on ACCSC accredited programs can be found here: ********************* [(External Link)] . Information on BPSS recognized proprietary schools can be found here: *************************************************************************** COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS): Candidates must have a reachable score on the University at Albany Plant Utilities Assistant Exam List OR Be a current NYS employee and have a current permanent appointment with 1 year of service as a Plant Utilities Assistant, or in a title eligible to transfer to Plant Utilities Assistant OR Be a former NYS employee eligible for reinstatement to the title of Plant Utilities Assistant May be filled from a mandatory reemployment list if one is in effect at the time of appointment. Any applications received that do not meet the above requirements as described will be deemed unqualified. PREFERRED QUALIFICATIONS: Operational needs: Valid NYS Driver's License required Candidates are expected to be qualified to use negative pressure respirators Additional Information: The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link ********************************** Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Office of Employee Relations at ************** or via email at ***************. THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER Application Instructions: Applicants must submit the below documents through the online application process. Accommodations can be provided to applicants who need assistance applying online. * Classified Employment Application Form * Employment and Experience Form * Optional: Resume and/or cover letter may be uploaded as an additional document. Please note that the application and employment forms must still be completed in their entirety. Note: The required forms are included in the online application process, which will be found after clicking "apply now" See the FAQ for using our online system. Please contact us if you need assistance applying through this website. Returning Applicants - Login to your UAlbany Careers Account to check your completed application.

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. **Job Location (Full Address):** 250 East River Rd, Rochester, New York, United States of America, 14623 **Opening:** Worker Subtype: Regular Time Type: Time as Reported / Per Diem Scheduled Weekly Hours: As Scheduled Department: 250548 LLE-Laboratory for Laser Energ Work Shift: UR - Day (United States of America) Range: UR URG 102 H Compensation Range: $17.00 - $22.10 _The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._ **Responsibilities:** GENERAL PURPOSE The Laboratory for Laser Energetics (LLE) of the University of Rochester is a unique national resource for research and education in science and technology focusing on using lasers to initiate fusion and high energy density physics. This position is ideal for a student who will learn and participate in the LLE amplifiers group. The amplifiers project assistant is responsible for assisting in the operation, inspection and maintenance of the laser amplifiers and supporting equipment. During shot operations the project assistant will assist as part of a shot crew in support of safe and efficient laser shot operations. This project assistant position will include involvement in the design and build of an amplifier alignment station. FOR HS / STUDENT jobs **RESPONSIBILITIES** (under the supervision and guidance of a team leader or technical team member) + Performs preventive maintenance of laser amplifiers and associated systems + Supports the operation of equipment and instrumentation for laser physics experiments + Supports engineers in design and installation of new equipment + Operates and maintains complex water-cooled amplifier systems + Troubleshoots mechanical and electrical issues + Designs and builds amplifier alignment station **SHIFT** + Second shift (afternoons/evenings) work is required **QUALIFICATIONS** + High School diploma required + Or equivalent combination of education and experience + Full/part time student for Associate's degree in a STEM Field (Optics or similar) preferred **REQUIRED SKILLS** + Strong mechanical aptitude + Ability to work in a cleanroom environment + Ability to lift up to 50 lbs. + High degree of manual dexterity + Excellent verbal and written communication + Strong interpersonal skills working in a team-based environment + Proficiency in Microsoft Office and ability to learn additional software as needed The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law. Notice: If you are a **Current Employee,** please **log into my URHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward. **Learn. Discover. Heal. Create.** Located in western New York, Rochester is our namesake and our home. One of the world's leading research universities, Rochester has a long tradition of breaking boundaries-always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals. At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. **Job Location (Full Address):** 601 Elmwood Ave, Rochester, New York, United States of America, 14642 **Opening:** Worker Subtype: Regular Time Type: Time as Reported / Per Diem Scheduled Weekly Hours: As Scheduled Department: 500109 Sterile Processing Department Work Shift: UR - Rotating (United States of America) Range: UR URG 102 H Compensation Range: $17.00 - $22.10 _The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._ **Responsibilities:** GENERAL PURPOSE Often in a short term (< 6 months) capacity, provide project support to cross-functional teams on various departmental projects. HOURS Rotating shift for D/E/N/WK/HOL **ESSENTIAL FUNCTIONS** + Assists in the preparation of project reports, presentations, documentation, or other related materials. + Maintains project files and records, ensuring all documents are up-to-date and easily accessible. + Schedules and coordinates meetings, appointments, and travel arrangements for project team members. + Prepares meeting agendas, takes minutes, and distributes to relevant stakeholders. + Tracks project progress and updates project schedules and timelines. + Collects and compiles data for project analysis and reporting. + Assists in creating spreadsheets, charts, and graphs to support project tracking and reporting. Other duties as assigned. **MINIMUM EDUCATION & EXPERIENCE** + High School diploma required + Or equivalent combination of education and experience The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law. Notice: If you are a **Current Employee,** please **log into my URHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward. **Learn. Discover. Heal. Create.** Located in western New York, Rochester is our namesake and our home. One of the world's leading research universities, Rochester has a long tradition of breaking boundaries-always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals. At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.