Senior Administrative Assistant jobs at University of Virginia

Job Description Commercial Development & Management Company Commercial Development and Management Company is seeking an experienced Executive Assistant to support the Chairman across a wide range of administrative, organizational, and personal support functions. The ideal candidate is meticulously organized, proactive and resourceful with a high level of professionalism and confidentiality. Key Responsibilities Coordinate and manage both personal and professional calendars, appointments, meetings, and travel/event itineraries. Act as primary liaison with vendors, contractors, and service providers. Handle personal errands, deliveries, shopping, returns. Assist with event planning, invitations, reservations, scheduling, and travel arrangements. Oversee household organization and maintenance, including scheduling services and maintaining records. Prepare correspondence, documents, reports, and presentations as needed. Provide support for the Chairman's business activities, including research, follow-ups, and document management. Maintain the highest level of confidentiality across all personal and professional matters. Qualifications Minimum 10 years of executive-level support experience. Prior experience in professional services, accounting, legal, or similar environments is a plus. Exceptional multitasking, prioritization, and problem-solving abilities. Strong attention to detail with exemplary grammar, writing, and formatting skills. Excellent written and verbal communication skills. Professional, polished presence with high emotional intelligence and discretion. Highly tech-savvy; proficient in Microsoft Office Suite and calendar management systems. Comfortable handling a hybrid role that includes personal support, scheduling, coordination, errands, and executive administrative tasks. Compensation & Benefits Salary: $75,000 - $100,000 per year, based on experience. Benefits: Full medical, dental, and vision coverage for team members. Job Posted by ApplicantPro

Commercial Development & Management Company Commercial Development and Management Company is seeking an experienced Executive Assistant to support the Chairman across a wide range of administrative, organizational, and personal support functions. The ideal candidate is meticulously organized, proactive and resourceful with a high level of professionalism and confidentiality. Key Responsibilities Coordinate and manage both personal and professional calendars, appointments, meetings, and travel/event itineraries. Act as primary liaison with vendors, contractors, and service providers. Handle personal errands, deliveries, shopping, returns. Assist with event planning, invitations, reservations, scheduling, and travel arrangements. Oversee household organization and maintenance, including scheduling services and maintaining records. Prepare correspondence, documents, reports, and presentations as needed. Provide support for the Chairman's business activities, including research, follow-ups, and document management. Maintain the highest level of confidentiality across all personal and professional matters. Qualifications Minimum 10 years of executive-level support experience. Prior experience in professional services, accounting, legal, or similar environments is a plus. Exceptional multitasking, prioritization, and problem-solving abilities. Strong attention to detail with exemplary grammar, writing, and formatting skills. Excellent written and verbal communication skills. Professional, polished presence with high emotional intelligence and discretion. Highly tech-savvy; proficient in Microsoft Office Suite and calendar management systems. Comfortable handling a hybrid role that includes personal support, scheduling, coordination, errands, and executive administrative tasks. Compensation & Benefits Salary: $75,000 - $100,000 per year, based on experience. Benefits: Full medical, dental, and vision coverage for team members.

The position provides executive-level administrative assistance and support for the Vice President for Enrollment Management and is generally the first point of contact to internal and external contacts. The person in this role assists with inquiries on a variety of university issues, policies and procedures related to enrollment management while promoting a positive image of the university; Serves as liaison between the Vice President and Enrollment Management Leadership Team to communicate and resolve university matters and works independently with Enrollment Management Leadership Team by coordinating budget and personnel needs. This position provides daily office management including but not limited to receipt of visitors, meeting arrangement, agenda and minutes preparation, preparing and compiling reports and coordinating travel. An extremely high level of confidentiality is expected as this position manages and prepares sensitive documents for the Vice President for Enrollment Management. Required Qualifications Experience in executive administrative support role. Experience researching and preparing confidential and sensitive documents. Requires the ability to interact effectively with a variety of people in high-pressure situations. Demonstrated effective interpersonal, written and oral communication skills. Requires demonstrated high level skills in organization and efficiency and the ability to organize and schedule various projects and activities. Demonstrated exceptional levels of self-direction, independent thinking, sound judgement, problem solving abilities, and foresight to anticipate issues and concerns before they arise and the ability to suggest approaches to proactively address them. Demonstrated exceptional competencies in the areas of time-management and organization skills, multi-tasking with frequent interruptions, planning and scheduling, preparing correspondence and reports and preparing or editing PowerPoint presentations. Demonstrated experience monitoring budgets, working with fiscal and personnel processes. Demonstrated ability to work independently and participate as a team member. Demonstrated proficiency in current computer software applications Microsoft Word, Excel, and PowerPoint. Experience with calendaring in Microsoft Outlook. Experience with virtual meeting software such as Zoom. Demonstrated ability to interpret and communicate University and State policies and procedures. Preferred Qualifications Experience in higher education, corporate, or governmental executive administrative positions. Experience with and knowledge of university policies and procedures. Experience with financial accounting software.

Title: Special Events Coordinator and Executive Administrative Assistant (Part-Time) Work Authorization: Radford University employs individuals who are legally authorized to work in the United States. Applicants requiring new H-1B visa sponsorship will not be considered. Job Description Special Events Coordinator & Executive Administrative Assistant to the Dean and Associate Dean. Assist in coordinating University Performance Series events, Governor's School Programs, Art Society Receptions, Heart to Art fund-raising events, commencement receptions, specific fund-raising with outside entities, and other special events. Review of Performance Contracts for the performance series events; review contracts, purchasing, catering, facilities, advertising, A/V, sound, printing, venue reservations, parking, security, and more. Secure venues for all events. Reconcile performance budgets after each event. Work closely with the Associate Dean and manager of Performance Services and the group's Tour Manager to ensure the technical riders for the performers' contracted stage needs are met. Coordinate arrangements for Arts Society receptions (catering, parking, invites, etc.). Communicate with Arts Society members for special requests. Make arrangements and set-up the performer's hospitality table. Train and schedule student assistants for each event. Prepare and record Student Survey results after each event. Oversee budget management and financial transactions for the Office of the Dean and monitor departmental budgets under the Dean's reporting structure. Manage University Performance Series budget. Process accounts payable, accounts receivable, journal entries, and reconciliations. Resolve issues that may arise. Oversee the approval processes for purchasing and budget transfers for each department within the college that are under the Dean's reporting structure. Monitor ETF and one-time purchases to ensure the correct purchasing guidelines are followed and deadlines met. Monitor Foundation accounts, Faculty Research and other grants. Processes payment request vouchers for expenditures paid with University Foundation funds. Communicate deadlines to each department and ensure they are met. Required Qualifications A love of the arts and artists is necessary-familiarity with eVA, Banner and Cognos. Experience at a public university in VA is a plus. Experience coordinating and conducting special event activities and events to include review of contracts, public relations/social Media. Experience in an Executive Assistant/Office Management role for higher education. Ability to understand and interpret the role of the Dean, anticipate needs and make independent decisions, and have a commitment to maintaining the integrity, responsiveness, and punctuality of the dean's office. Demonstrated knowledge of office administration, public relations, budget management, and accounting concepts. Ability to interpret contracts and secure fees. Maintenance of tracking systems for budgetary processes. Must be able to interact positively with a diverse group of constituents, while maintaining a high degree of confidentiality. Experience in preparing confidential and sensitive documents; effective interpersonal and communication skills; strong organizational and time-management skills; sound judgment and problem-solving abilities; ability to work independently and as a team member; competencies in planning and scheduling, preparing reports, compiling correspondence and personnel documents. Ability to multitask, delegate, and prioritize assignments. Excellent computer skills with demonstrated proficiency in the Microsoft Office Suite. Must be detail-oriented with strong editing skills. Employment Conditions: This is a part-time, temporary wage position. Hours are limited to an average of 29 per week. Is this position eligible for telework: No Hours Per Week: an average of 29 hours per week Months per Year: 12 Statement of Economic Interest Required: No FLSA Status: Non-Exempt Work Classification: Hourly Wage/Part-Time Normal Work Schedule: Varies depending on events in college Employee Classification: Admin & Office Spec III Department: Visual & Performing Arts, Coll of Salary: Minimum Hourly Rate: $18.27/hr Department Contact Name: Rachel Williams Department Contact Phone: ********** Department Contact Email: *********************** Equal Opportunity Statement: Radford University does not discriminate with regard to race, color, sex, sexual orientation, disability, age, veteran status, national origin, religion, or political affiliation in the administration of its educational programs, activities, admission or employment practices. Clery Statement In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Radford University publishes an Annual Security and Fire Safety Report. The report includes the university's policies, procedures, and programs concerning safety and security, as well as three years' of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at Radford.edu/police. You may also request a paper copy of the report from the Radford University Police Department located at 810 East Main Street PO Box 6883, Radford, VA, 24142. Reasonable Accommodation Statement If you are an individual with a disability and desire accommodation in the application process please contact the hiring department. Criminal Background Check Statement Radford University is committed to ensuring a safe and secure environment for all employees, students, volunteers, and stakeholders. As part of our hiring and screening process, we conduct criminal background checks in compliance with Virginia Code § 19.2-389 and other applicable state and federal laws. Successful candidates will be required to have a criminal background check.

Job Posting Title: Senior Administrative Associate ---- Hiring Department: Department of Psychiatry ---- All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue Until Aug 31, 2026 ---- Location: AUSTIN, TX ---- Job Details: General Notes This is a state-funded position sponsored by the Texas Child Mental Health Care Consortium (TCMHCC). TCMHCC was created by the 86th Texas Legislature to leverage the expertise and capacity of the health-related institutions of higher education to address urgent mental health challenges and improve the mental health care system in this state in relation to children, adolescents, and perinatal women. The University of Texas Dell Medical School is a Health Related Institution (HRI) for the TCMHCC. The Senior Administrative Associate will work as part of the External Relations and Education Team that supports all Dell Medical School Texas Child Mental Health programs, including the Perinatal Psychiatry Access Network (PeriPAN) and Child Psychiatry Access Network (CPAN), Texas Child Health Access Through Telemedicine (TCHATT), Youth Aware of Mental Health (YAM), and other related mental health programs. CPAN and PeriPAN provide primary care clinic providers and OBGYNs prompt access to on-call psychiatrists for expertise in assessment, treatment, and referrals for pediatric and/or perinatal patients with a mental health challenge. TCHATT provides telemedicine or telehealth services to school districts to help identify and assess the behavioral health needs of children and adolescents and provide access to mental health services. YAM is a school-based program for students in eighth through 12th grades to learn about and explore mental health. This position has an end date of 8/31/2026 but may be renewable based on funding availability, work performance, and progress toward goals. Funding is expected to continue. A flexible working arrangement may be accommodated based on program needs and with supervisor approval. This position may require occasional on-site work. Remote work will require reliable internet access and a private, distraction-free workspace. Purpose The Senior Administrative Associate will support CPAN, PeriPAN, TCHATT, YAM, and other related mental health programs with meeting and event management, patient referrals, communications, promotional supply inventory, data documentation, and other administrative duties. This role will support the External Relations and Education Team to increase the visibility and impact of these programs in accordance with statewide goals. Responsibilities Support scheduling of virtual and on-site meetings, webinars, and outreach events with school districts and/or community organizations. Assist with calendar management for outreach-related events, workshops, and meetings. Manage email correspondence for outreach and program activities. Create agendas and arrange logistical details for meetings and events. Organize receipts and documentation required for reimbursement. Determine appropriate referrals based on the patient's clinical background. Enhance and maintain a database of community providers who accept referrals from TCHATT, CPAN, and PeriPAN. Maintain updated referral records. Track patient referrals across programs. Use the Electronic Medical Record to communicate referral information to the team. Develop and maintain program materials such as FAQs, charts, graphics, reports, dashboards, websites, workflows, and instructions. Maintain accurate and professional correspondence logs, files, databases, and other tracking systems. Schedule time for communications and document review. Participate in activities that support an organizational culture of learning, collaboration, and collective responsibility. Assist with staff hiring, onboarding, and offboarding processes. Maintain current inventory records for paper and promotional supplies. Develop estimates for supply needs. Organize purchase requests. Coordinate purchase orders. Assist in data entry and data collection for program monitoring and evaluation. Maintain accurate and timely data documentation for reporting, auditing, and continuous improvement. Support alignment with legislative mandates and institutional goals. Perform other duties and special projects as assigned. Required Qualifications Bachelor's degree and three years of experience in administrative support, operational support, or customer service; or a high school diploma/GED with seven years of experience Experience working in a medical, mental health, educational, or related setting Excellent communication skills Basic proficiency with Microsoft Office programs (Excel, PowerPoint, Word, Outlook, Visio, etc.) Relevant education and experience may be substituted as appropriate Preferred Qualifications Bachelor's degree and more than five years of experience providing high-quality administrative or operational support in a medical, mental health, or education setting Experience with Google Suite products Experience with database management Professional demeanor with tact and respect at all times Salary Range $49,000+ depending on qualifications Working Conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Occasional weekend, overtime, and evening work to meet deadlines As the University transitions to increased on-site work, the manager will work with the employee to identify the needs of the college/school/unit and will communicate the days and/or times the employee is expected to report on-site, up to 40 hours per week. These needs will be reviewed regularly, and ample notice will be provided for any changes. Remote work will require reliable internet access and a suitable, distraction-free workspace. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Details Information Posting date 12/19/2025 Closing date Open Until Filled Yes Position Number 1129431 Position Title Executive Assistant to the President Hiring Range Minimum Please Inquire. Hiring Range Maximum Please Inquire. Union Type Not a Union Position SEIU Level Not an SEIU Position FLSA Status Exempt Employment Category Regular Full Time Scheduled Months per Year 12 Scheduled Hours per Week 40 Schedule Some evening and weekend work required. Location of Position Hanover, NH Remote Work Eligibility? Onsite only Is this a term position? No If yes, length of term in months. NA Is this a grant funded position? No Position Purpose Together with the President's support team, supports the management of the highly complex schedule of the President, prepares meeting materials and correspondence, staffs the President at meetings, and supports the day to day operations of the President's Office as needed. The EA serves as a representative of the President's office, engages with key stakeholders and maintains a professional and welcoming office presence. Description The Executive Assistant (EA) is a critical member of a high-performing, fast-paced President's Office, providing direct, high-level administrative and operational support to the President of Dartmouth College. This is not a traditional support role - it requires someone who understands the unique needs and preferences of the president, sees the calendar as a strategic tool and understands that managing time is managing priorities. The EA ensures that the President's schedule, meetings, and materials are aligned with institutional goals and executed with precision, discretion, and professionalism. The role calls for a collaborative operator who: * Pays close attention to detail * Thrives in complexity * Communicates clearly * Stays grounded under pressure * Appreciates the highly confidential nature of this work * Can prioritize, as well as adapt quickly when priorities shift * Knows when to solve a problem vs. when to escalate Required Qualifications - Education and Yrs Exp Bachelors plus 6 or more years' experience or combination of education and experience Required Qualifications - Skills, Knowledge and Abilities * Minimum 6+ years of experience supporting a senior executive. * Exceptional written and verbal communication skills. * Excellent organizational and time management skills. * Experience managing complex calendars with strategic intent and political sensitivity. * High technological fluency - proficient in Google Workspace, Microsoft Office, and collaborative tools. * Steady under pressure, with strong emotional regulation and interpersonal tact. * Comfortable handling sensitive and confidential information with discretion. * Excellent judgment, situational awareness, and responsiveness in a fast-paced, high-accountability setting. Preferred Qualifications * Experience in higher education, nonprofit, or public-sector environments. * Experience planning events. Department Contact for Recruitment Inquiries Tracy Truesdale Department Contact Phone Number *********************** Department Contact for Cover Letter and Title Zoya Chhabra, Chief of Staff Department Contact's Phone Number Equal Opportunity Employer Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all. Background Check Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Preferred, but not required Special Instructions to Applicants This job posting is not accepting external applications at this time. Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. ********************************************************* Additional Instructions Dartmouth College has retained Kennison & Associates to assist in the search for the Executive Assistant position. To apply for this role, please use this link. If you are not automatically redirected to the application at Kennison & Associates you can copy and past this URL into the web browser ******************************************************************************** A representative from Kennison & Associates may reach out to candidates directly. Quick Link *********************************************** Key Accountabilities Description Calendar Management, including personal support: * Manages the President's calendar as a living, strategic document. * Constantly adapts and optimizes the schedule to reflect shifting institutional priorities, while handling all changes with professionalism, tact, and attention to political nuance. * Coordinates complex travel arrangements, both professional and personal, ensuring seamless execution. * Anticipates conflicts and adjusts scheduling with tact and diplomacy. * Understands not only what is on the calendar but why it matters, and communicates those connections to the team. * Maintains and updates calendar tracking documents. * Manages personal travel and logistics in support of the President's role, including the coordination of childcare, pet care, doctor's appointments, etc. Percentage Of Time 70% Description Meeting & Event Coordination: * Coordinates logistics for meetings and events, including Board of Trustees meetings and Commencement and adjacent events. * Assists with preparation, materials, logistics, catering, and follow-through with excellence and attention to tone. * Provides staffing support for approximately 10-12 evening events and 8-10 weekend events per year, including major institutional gatherings and external stakeholder engagements. Percentage Of Time 10% Description Other duties as assigned: * Provides flexible support to the President and the Office as new priorities emerge. * Assists with special projects, initiatives, and institutional events that may fall outside regular responsibilities. * Steps in to cover or support colleagues in the office during periods of peak activity, staff transitions, or absences. * Adapts to the evolving needs of the President's office and the broader university, contributing wherever needed to ensure smooth and professional operations. Percentage Of Time 10% Description Writing, Briefings, & Communications: * In partnership with the President's Office team, drafts and edits briefing materials, emails, and other communications. * Ensures the President is well-prepared not just for the content of each meeting, but for the role she will play, its context, and its purpose within the institution's broader goals. * Drafts and responds to correspondence on behalf of the President, ensuring confidentiality, tone, and accuracy. Percentage Of Time 10% * -- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. -- Performs other duties as assigned. Supplemental Questions Required fields are indicated with an asterisk (*). * * How did you learn about this employment opportunity? * Current Dartmouth employee (Please specify full name below) * Word of mouth * Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv) * ****************** email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition) * Recruiter (Please specify full name or event below) * ability JOBS * Chronicle of Higher Education * Glassdoor * Handshake * HigherEdJobs * HigherEdMilitary * Indeed * Inside Higher Ed * LinkedIn's Job Board * RecruitMilitary * Dartmouth's Job Board (searchjobs.dartmouth.edu) * Other (Please specify below) * If you would like to add more information to your answer, please specify here: (Open Ended Question) Documents Needed to Apply Required Documents * Resume Optional Documents

Virginia Union University (VUU) is a distinguished private institution founded in 1865 that proudly upholds a legacy of academic excellence and community engagement. With a historic 86-acre campus, it offers a dynamic and nurturing environment for its 1,568 undergraduate and graduate students. Virginia Union University is recognized in the 2024 edition of U.S. News & World Report, holding a prestigious position as #39 among Historically Black Colleges and Universities. VUU provides a robust array of academic programs, including 35 Bachelor's, 11 Master's, and one Doctoral degree. Virginia Union University remains steadfast in its commitment to offering accessible, high-quality education, instilling a sense of assurance and confidence in its students. It fosters a vibrant intellectual community dedicated to the holistic development of future leaders. Five fundamental principles (core values) guide Virginia Union University. Each principle is essential to our ability to provide a Best-In-Class educational experience for students, faculty, and staff. These principles help our community understand the right path to fulfilling our institution's mission. The principles are Innovation, Spiritual Formation, Integrity, Diversity & Inclusion, and Excellence. The Presidential Executive Assistant provides high-level administrative, logistical, and operational support to the President of the university. This role requires professionalism, discretion, flexibility, and exceptional organizational and communication skills. The Assistant manages complex scheduling, oversees travel arrangements, coordinates official engagements, and ensures seamless day-to-day operations of the Office of the President. This position also serves as a liaison between the President and internal/external stakeholders and may assist with high-level hospitality, chauffeuring, and personal executive needs. Responsibilities * Maintain the President's calendar, prioritizing and coordinating meetings, appointments, and events with internal departments, board members, external partners, and dignitaries. * Manage time-sensitive requests, ensure timely follow-up, and proactively prepare daily schedules, briefings, and background materials. * Plan and coordinate all aspects of the President's travel, including booking transportation, hotels, flights, chauffeurs, and preparing detailed itineraries. * Oversee meal planning for travel and on-campus events; coordinate with catering vendors or restaurants as needed. * Assist the President on-site or during travel to ensure timely arrivals, logistics flow, and executive-level service delivery. * Serve as a trusted point of contact for the Office of the President, exercising discretion in handling confidential information and correspondence. * Draft, proofread, and manage high-level communication, including emails, memoranda, and reports. * Interface with senior leadership, faculty, staff, and external stakeholders with diplomacy and professionalism. * Coordinate transportation or serve as a driver/chauffeur for the President as needed. * Provide concierge-level support for hosting guests, including scheduling meals, securing accommodations, and managing guest experiences. * Anticipate and fulfill personal and professional needs that support the President's efficiency and success. * Maintain organized records, files, expense reports, and office supplies. * Support coordination of special projects and presidential initiatives as assigned. * Serve as the primary point of contact for the President's office in the absence of the President. Education * Bachelor's degree preferred; Associate's degree with significant executive support experience considered. * Minimum of 5-7 years of experience supporting C-level or executive leadership, preferably in a university or nonprofit environment. * Must be willing and able to work in all weather conditions, including during weekends and holidays, as required. * Must be able to lift 10 pounds. Application Process Candidates are required to submit their resume, four professional references and a cover letter. The application review will begin immediately and continue until the position is filled. A background investigation and reference check will be required prior to employment. For any questions or concerns, please contact *************. Equal Opportunity Employer Virginia Union University is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class. For more information about Virginia Union University, visit VUU About Page.

Virginia Union University (VUU) is a distinguished private institution founded in 1865 that proudly upholds a legacy of academic excellence and community engagement. With a historic 86-acre campus, it offers a dynamic and nurturing environment for its 1,568 undergraduate and graduate students. Virginia Union University is recognized in the 2024 edition of U.S. News & World Report, holding a prestigious position as #39 among Historically Black Colleges and Universities. VUU provides a robust array of academic programs, including 35 Bachelor's, 11 Master's, and one Doctoral degree. Virginia Union University remains steadfast in its commitment to offering accessible, high-quality education, instilling a sense of assurance and confidence in its students. It fosters a vibrant intellectual community dedicated to the holistic development of future leaders. Five fundamental principles (core values) guide Virginia Union University. Each principle is essential to our ability to provide a Best-In-Class educational experience for students, faculty, and staff. These principles help our community understand the right path to fulfilling our institution's mission. The principles are Innovation, Spiritual Formation, Integrity, Diversity & Inclusion, and Excellence. The Executive Administrative Assistant - SDS provides high-level administrative, organizational, and executive support to the leadership of the Student Development Services (SDS) division. This position serves as the primary point of contact for internal and external stakeholders, manages day-to-day operations, and ensures that departmental initiatives are executed effectively. The role requires discretion, professionalism, and the ability to manage complex tasks in a fast-paced university environment while supporting the mission of enhancing the student experience. Responsibilities * Provide direct executive support to the Dean/Director, including managing calendars, scheduling, travel arrangements, and correspondence. * Draft, review, and prepare reports, presentations, and communications for internal and external audiences. * Serve as the first point of contact for the office, handling sensitive information with confidentiality and professionalism. * Coordinate meetings, prepare agendas, take minutes, and ensure timely follow-up on action items. * Oversee daily office operations to ensure efficiency and responsiveness. * Maintain and organize records, files, and databases in compliance with university standards. * Support budget tracking, expense processing, and procurement activities for the department. * Serve as a resource for students, faculty, and staff seeking information on SDS programs, services, and policies. * Coordinate logistics for workshops, events, and training sessions hosted by the department. * Manage communications, including newsletters, announcements, and website updates. * Collaborate with other university offices to promote holistic student success initiatives. * Conduct research, compile data, and prepare reports for leadership review. Education * Bachelor's degree preferred; Associate's degree and equivalent experience considered. * 3-5 years of progressively responsible administrative support experience, preferably in higher education. * Must be able to lift 10 pounds. Application Process Candidates are required to submit their resume, four professional references and a cover letter. The application review will begin immediately and continue until the position is filled. A background investigation and reference check will be required prior to employment. For any questions or concerns, please contact *************. Equal Opportunity Employer Virginia Union University is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class. For more information about Virginia Union University, visit VUU About Page.

Virginia Union University (VUU) is a distinguished private institution founded in 1865 that proudly upholds a legacy of academic excellence and community engagement. With a historic 86-acre campus, it offers a dynamic and nurturing environment for its 1,568 undergraduate and graduate students. Virginia Union University is recognized in the 2024 edition of U.S. News & World Report, holding a prestigious position as #39 among Historically Black Colleges and Universities. VUU provides a robust array of academic programs, including 35 Bachelor's, 11 Master's, and one Doctoral degree. Virginia Union University remains steadfast in its commitment to offering accessible, high-quality education, instilling a sense of assurance and confidence in its students. It fosters a vibrant intellectual community dedicated to the holistic development of future leaders. Five fundamental principles (core values) guide Virginia Union University. Each principle is essential to our ability to provide a Best-In-Class educational experience for students, faculty, and staff. These principles help our community understand the right path to fulfilling our institution's mission. The principles are Innovation, Spiritual Formation, Integrity, Diversity & Inclusion, and Excellence. The Presidential Executive Assistant provides high-level administrative, logistical, and operational support to the President of the university. This role requires professionalism, discretion, flexibility, and exceptional organizational and communication skills. The Assistant manages complex scheduling, oversees travel arrangements, coordinates official engagements, and ensures seamless day-to-day operations of the Office of the President. This position also serves as a liaison between the President and internal/external stakeholders and may assist with high-level hospitality, chauffeuring, and personal executive needs. Responsibilities Maintain the President's calendar, prioritizing and coordinating meetings, appointments, and events with internal departments, board members, external partners, and dignitaries. Manage time-sensitive requests, ensure timely follow-up, and proactively prepare daily schedules, briefings, and background materials. Plan and coordinate all aspects of the President's travel, including booking transportation, hotels, flights, chauffeurs, and preparing detailed itineraries. Oversee meal planning for travel and on-campus events; coordinate with catering vendors or restaurants as needed. Assist the President on-site or during travel to ensure timely arrivals, logistics flow, and executive-level service delivery. Serve as a trusted point of contact for the Office of the President, exercising discretion in handling confidential information and correspondence. Draft, proofread, and manage high-level communication, including emails, memoranda, and reports. Interface with senior leadership, faculty, staff, and external stakeholders with diplomacy and professionalism. Coordinate transportation or serve as a driver/chauffeur for the President as needed. Provide concierge-level support for hosting guests, including scheduling meals, securing accommodations, and managing guest experiences. Anticipate and fulfill personal and professional needs that support the President's efficiency and success. Maintain organized records, files, expense reports, and office supplies. Support coordination of special projects and presidential initiatives as assigned. Serve as the primary point of contact for the President's office in the absence of the President. Education Bachelor's degree preferred; Associate's degree with significant executive support experience considered. Minimum of 5-7 years of experience supporting C-level or executive leadership, preferably in a university or nonprofit environment. Must be willing and able to work in all weather conditions, including during weekends and holidays, as required. Must be able to lift 10 pounds. Application Process Candidates are required to submit their resume, four professional references and a cover letter. The application review will begin immediately and continue until the position is filled. A background investigation and reference check will be required prior to employment. For any questions or concerns, please contact *************. Equal Opportunity Employer Virginia Union University is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class. For more information about Virginia Union University, visit VUU About Page.

Virginia Union University (VUU) is a distinguished private institution founded in 1865 that proudly upholds a legacy of academic excellence and community engagement. With a historic 86-acre campus, it offers a dynamic and nurturing environment for its 1,568 undergraduate and graduate students. Virginia Union University is recognized in the 2024 edition of U.S. News & World Report, holding a prestigious position as #39 among Historically Black Colleges and Universities. VUU provides a robust array of academic programs, including 35 Bachelor's, 11 Master's, and one Doctoral degree. Virginia Union University remains steadfast in its commitment to offering accessible, high-quality education, instilling a sense of assurance and confidence in its students. It fosters a vibrant intellectual community dedicated to the holistic development of future leaders. Five fundamental principles (core values) guide Virginia Union University. Each principle is essential to our ability to provide a Best-In-Class educational experience for students, faculty, and staff. These principles help our community understand the right path to fulfilling our institution's mission. The principles are Innovation, Spiritual Formation, Integrity, Diversity & Inclusion, and Excellence. The Executive Administrative Assistant - SDS provides high-level administrative, organizational, and executive support to the leadership of the Student Development Services (SDS) division. This position serves as the primary point of contact for internal and external stakeholders, manages day-to-day operations, and ensures that departmental initiatives are executed effectively. The role requires discretion, professionalism, and the ability to manage complex tasks in a fast-paced university environment while supporting the mission of enhancing the student experience. Responsibilities Provide direct executive support to the Dean/Director, including managing calendars, scheduling, travel arrangements, and correspondence. Draft, review, and prepare reports, presentations, and communications for internal and external audiences. Serve as the first point of contact for the office, handling sensitive information with confidentiality and professionalism. Coordinate meetings, prepare agendas, take minutes, and ensure timely follow-up on action items. Oversee daily office operations to ensure efficiency and responsiveness. Maintain and organize records, files, and databases in compliance with university standards. Support budget tracking, expense processing, and procurement activities for the department. Serve as a resource for students, faculty, and staff seeking information on SDS programs, services, and policies. Coordinate logistics for workshops, events, and training sessions hosted by the department. Manage communications, including newsletters, announcements, and website updates. Collaborate with other university offices to promote holistic student success initiatives. Conduct research, compile data, and prepare reports for leadership review. Education Bachelor's degree preferred; Associate's degree and equivalent experience considered. 3-5 years of progressively responsible administrative support experience, preferably in higher education. Must be able to lift 10 pounds. Application Process Candidates are required to submit their resume, four professional references and a cover letter. The application review will begin immediately and continue until the position is filled. A background investigation and reference check will be required prior to employment. For any questions or concerns, please contact *************. Equal Opportunity Employer Virginia Union University is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class. For more information about Virginia Union University, visit VUU About Page.

Executive Assistant, Student Life Vice President of Student Life Department: Student Life Salary: $64,000 - $69,000 The Executive Assistant represents the Vice President of Student Life to various internal and external constituencies, including Student Life personnel, the University's executive leadership, the Board of Trustees, families, and students. The Executive Assistant directs key administrative operations, focusing on leading and managing special projects for the division, maintaining confidential information and communications, coordinating schedules, and managing financial and budgetary processes for the Vice President's Office. This is an in person on campus non - remote position. * Provide high-level, high-touch, and confidential administrative support to the Vice President for Student Life -- including, but not limited to: managing, prioritizing, and addressing inquiries to the Vice President from internal/external constituencies; leveraging the Student Life team by deploying internal/external inquires to the appropriate team member; schedules and arranges the Vice President's professional travel; assists with the recruitment process for key positions within the Vice President's purview; makes evaluation of the demands for attention of the Vice President in order to conserve the supervisors time; assist the Vice President with the management of email and social media messages; scheduling appointments and meetings, and managing Vice President's Office and Division-wide calendars. * Provides effective liaison between the Vice President and other Executive Offices and departments of the University, especially the units within the Division of Student Life - manages email groups and communications with both Student Life directors and the entire Division; schedules Student Life directors' meetings and manages the agenda and minutes for the meeting; assist the Vice President in preparation for a variety of meetings and presentations, including to the University Senate, Executive Cabinet, and various Committees; and schedules and makes facility arrangements for events and programs out of the Vice President for Student Life office. * Maintains all communications with appropriate committees of the Board of Trustees - coordinates correspondence to the committee and provides meeting dates and takes accurate minutes; manages all correspondence through the Board portal; coordinates/prepare presentations by Student Life personnel to the board committee; and assists the Vice President with presentations on topics before the full Board. * Directly manages the operating budget of the Vice President- serves as the signature authority for these accounts, ensuring all invoices and charges are assigned to the appropriate accounts and coordinates requisitions and management of the Vice President's capital budget. * Assists the Vice President in preparation for the annual budget process, such as ensuring Student Life directors submit budget requests on time and compiles budget information for the Vice President in advance of budget meetings. * Maintains a welcoming and professional office environment - operates various office equipment and is proficient with the different systems and platforms used; coordinates office coverage at all times and during all College standard business hours; and hires and trains college work-study students. Ensures student personnel reflect the appropriate professional etiquette for a Vice President's office. * Lead the coordination of division events and meetings. Plan for logistics, catering, marketing, technical functions, and other aspects of division events and support the Vice President and senior division leadership with hosting and event planning responsibilities. * Maintain office supply inventory and office equipment. Order supplies and request service for office equipment and telephones when needed. * Maintain proficiency in the use of software/technology systems and applications. Participate in ongoing training to maintain competency in new technologies. * Other duties and special project as assigned. Education: Required: * HS Diploma or GED * Vocational or Technical Training Preferred: * Associates Degree, vocational or technical school degree * Bachelors Degree Work Experience: Minimum of 5 Years Founded in 1853, Manhattan University is an independent Catholic Lasallian institution located in Riverdale, NY that embraces students of all faiths, cultures, and traditions. The mission of the University is to provide a dynamic student-centered educational experience that prepares graduates for lives of personal development, professional success, civic engagement, and service to their fellow human beings. We expect our faculty, administration, and staff to be knowledgeable about our mission and to make a positive contribution to the mission. Manhattan University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, race, creed, color, sexual orientation, military status, sex, disability, marital status, partnership status, pregnancy, caregiver status, domestic violence victim status, gender identity or expression, arrest or conviction record, criminal history, credit history, national origin, alienage or citizenship status, unemployment status and salary history. Manhattan University values and celebrates diversity and is committed to providing an inclusive environment for all employees. All interested, qualified persons are encouraged to apply.

Title: Executive Assistant - Part Time (Remote) Employee Classification: Executive Assistant Campus: University of North Texas - System Administration Division: SYS-Internal Audit SubDivision-Department: SYS-Internal Audit Department: SYS-Internal Audit-902100 Job Location: Denton Salary: Commensurate with experience FTE: .6 Retirement Eligibility: TRS Eligible About Us - Values Overview Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year. We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team. Learn more about the UNT System and how we live our values at ****************** Department Summary The purpose of UNT System Internal Audit is to provide independent, objective assurance and consulting services designed to add value and improve the System operations. It assists the System in accomplishing its strategic and operational objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control, and governance processes Position Overview This position is responsible for providing executive, administrative, and analytical support within a vice chancellor or chief executive department or team. This position coordinates activities on behalf of the department or team and acts as a system-wide liaison, interacting with administrative offices and/or external constituencies while maintaining sensitivity to confidentiality and protocol. Identifies issues or problems and research solutions within specific management areas. Minimum Qualifications Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience. Knowledge, Skills and Abilities Advanced MS Office skills. Knowledge of accounting/budgeting procedures. Demonstrated ability to effectively communicate verbally and in writing at an exemplary level. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple programs and assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function. Job Duties Provides administrative support, including drafting and managing correspondence and communications. Schedules appointments and manages the calendar with upcoming deadlines and agenda items that require action. Schedules and coordinates meetings providing oversight for venue, agenda, and technology needs. Coordinates travel arrangements, compiling various reports, maintenance of records and other documentation, project management, and coordinating special events. Serves as a liaison and point of contact with departments reporting to the department or team, and serves as a resource in the resolution of complex, highly sensitive, and confidential administrative matters. Responsible for coordination of various special projects. Coordinates the collection and analysis of data and the preparation of materials prior to meetings and conferences. Ensures the completion of required reports. May be responsible for oversight of departmental budgetary activities. Provides leadership for departmental functions to include planning, directing, and evaluating departmental operations. Coordinates workflow of office staff and may be responsible for the selection, hiring, and training of office personnel and/or student employees. Serves as HR liaison and may have responsibilities for oversight of various HR processes including faculty/staff hiring, employee records management and maintenance, and faculty appointments, promotion and tenure (for academic units). - (Essential) Identifies and recommends improvements for administrative procedures and/or makes evaluative judgments in implementing changes as appropriate to administrative procedures. Represents the department or team on committees or task forces as requested or assigned. Physical Requirements Communicating with others to exchange information. Environmental Hazards No adverse environmental conditions expected. Work Schedule Monday, Wednesday, Friday; 8:00 a.m. - 5:00 p.m. Driving University Vehicle No Security Sensitive This is a Security Sensitive Position. Special Instructions Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. Benefits For information regarding our Benefits, click here. EEO Statement The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.

Connexus Credit Union - Who We Are: Serving members across all 50 states, Connexus Credit Union is a member-focused cooperative that is proud to return profits to member-owners through high yields for checking accounts and deposit products, as well as competitive rates on our loans. We are a remote first employer with the majority of our employees residing in the upper Midwest. As an employer we foster collaboration and high performance to achieve excellence. We holistically care for and develop our employees to thrive personally and professionally. We are proud to share our success with our employees and those we serve. Connexus offers an Amazing Benefits package: 25 days of paid time off and 10 paid holidays 16 hours of paid Volunteer Time Off 401K Retirement with up to 6% employer match Excellent Health, Dental, Vision insurance, including multiple plan options Health Savings Account with generous employer contributions Employer paid Life insurance, Short-Term and Long-Term Disability Tuition Reimbursement from $4,000 - $7,000 per calendar year Robust Learning and Development program that includes an annual professional development stipend This position requires that candidates must reside within a one-hour radius of the Wausau, WI area and be available to work onsite at our Corporate Office at least once per month, with additional visits as required for business needs. Responsibilities: Provide high-level detailed executive support to the Executives and Executive Services team in a fast-paced, constantly evolving environment. Manage and control calendar; assist in scheduling and/or arranging appointments and meetings; research and secure proper travel arrangements as necessary. Screen, evaluate, and process applicable daily mail and email correspondence for each Executive; research and respond to questions, provide information as required and/or route accordingly. Interact daily with a wide variety of individuals in a broad range of situations that require tact, discretion, diplomacy, sensitivity, personal creativity, and accountability. Serve as liaison between each Executive and other departments within the organization. Prioritize and autonomously manage multiple projects simultaneously. Assist Executive with highly confidential information ensuring accuracy and thoroughness in all requests. Provide solutions and decisions around vendor contracts in regard to event contracts, catering contracts, etc. Process expense reports, corporate card reimbursements, travel expense reconciliation, and other financial activities, timely and efficiently. Provide back-up assistance as needed with planning, executing, taking minutes, and providing support at a variety of events as directed by Executive and Board of Directors to include Executive Leadership Retreats, Board of Director Planning Retreats, the Annual Meeting, and/or All-staff related meetings. Participate in regular Executive Assistant team meetings to discuss best practices, training and development, and office coverage. Exercise administrative judgment; assuming responsibility for decisions, consequences, and results impacting employees, costs, and/or quality of service within the assisted functional areas. Prepare meeting materials and presentations, coordinate logistics for, and take minutes at weekly team or project meetings as requested. Position Requirements: This position requires that candidates must be available to work onsite at our Corporate Office at least once per month, with additional visits as required for business needs, as well as have flexibility during evening hours, and weekends for requests from executives is Required. Associate's degree or commensurate experience is Required. 5+ years of experience as an Executive Assistant is Required. Prior experience supporting a CTO, CIO, or senior leaders within a technology-focused environment is Required. Experience in a highly regulated industry such as Credit Union, Banking, Insurance, or Healthcare is Required. Experience supporting committees and boards, including meeting preparation and minute-taking is Required. Proficiency in PC software applications, including Adobe Acrobat X Pro and Microsoft Office Suite (Outlook, OneNote, Word, Excel, and PowerPoint), with demonstrated ability to create, edit, and manage documents, spreadsheets, presentations, and email correspondence is Required. Connexus Credit Union's Employer Recognitions: 2024 Best in Class Employer, Gallagher 2025 Best Place to Work in IT, Computer World Equal Opportunity Employer/Disabled/Veterans/41 CFR 60-1.4, 41 CFR 60-1.35

Working Title: Senior Administrative Assistant to the Dean - School of Professional & Continuing Education State Role Title: General Administration Supervisor I/Coordinator I Position Type: Full-time Staff (Classified) Position Status: Full-Time FLSA Status: Non-Exempt: Eligible for Overtime College/Division: School of Professional & Continuing Education Department: 100066 - Professional & Continuing Education Pay Rate: Pay Range Specify Range or Amount: $45,000-$48,000 Is this a JMU only position? No Is this a grant-funded position? No Is this a Conflict of Interest designated position? No Beginning Review Date: 01/05/2026 About JMU: At James Madison University (JMU), we're more than just a publicly funded institution - we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees. Why Work at JMU? We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing: * Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually. * Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs. * Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System. * Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support. * Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU. At JMU, we believe in Being the Change - and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way. Discover what makes JMU a great place to work: bit.ly/JMUEmployment General Information: JMU's School of Professional & Continuing Education (SPCE) fosters learning across lifespans through transformative education and enrichment. SPCE offers a range of programs, including youth camps, adult degree completion, professional and workforce development, and lifelong learning, as well as partners with academic units across JMU to support a number of online or off-campus degree and certificate programs. The primary role of SPCE's Senior Administrative Assistant to the Dean is to provide administrative support for the dean. Key duties include managing the dean's calendar, travel arrangements, and meeting coordination and scheduling as well as providing administrative tasks for the dean's committees, task forces and councils. This role communicates and coordinates events with administrators from other colleges, schools and units across the university on the dean's behalf. This role plays a critical part in developing and executing SPCE's communications strategy and providing project support. Duties and Responsibilities: The Senior Assistant to the Dean of SPCE provides executive and administrative support to the dean in a variety of areas including: correspondence, special projects, maintenance of the dean's calendar, and day-to-day operations of the dean's office. This position coordinates activities on the dean's behalf and facilitates the interaction of the dean across campus and with external partners. Works independently with a high degree of confidentiality. * Acts as the Executive Assistant to the Dean of the School of Professional & Continuing Education (SPCE). Provides comprehensive assistance to the dean in order to increase efficiency and effectiveness of SPCE. This includes exercising independent judgement in the management and/or rescheduling of the dean's calendar in order to address pertinent situations and ensuring deadlines and priorities are met. Provides meeting support and manages special projects to support the dean and SPCE leadership. Coordinate travel details for the dean. * Provides administrative support to the dean with respect to formal communications (i.e. newsletter, invitations and hospitality events, drafting remarks), data management, annual reports, annual evaluations, and special projects from the Provost and senior leadership. (i.e. dean searches). * Coordinates internal hiring processes including ePARs and graduate assistantships and provides input and support for other fiscal concerns as needed. * Coordinates and facilitate SPCE events such as Commencement, Giving Day, holiday gatherings, committee meetings and VIP visits; including catering, invitations, agendas, and other details. * Provides support to SPCE Associate Dean in scheduling meetings and responding to calendar invitations. Provide other administrative support to SPCE Associate Dean as needed and as capacity allows. * Processes all internal SPCE faculty and staff travel authorizations and reimbursements. * Provides support and schedule meetings for SPCE committees and councils, and serve as a liaison and point of coordination for the faculty and staff, ensuring information is shared with regard to meetings, requests for information, and deadlines. Qualifications: Required Qualifications: * Working knowledge of Adobe Suite, Zoom, and MS Teams * Working knowledge of Microsoft Office Suite, Microsoft 360 * Working knowledge of Powerpoint, Canva and other presentation software * Working knowledge of Doodle and other meeting planning tools * Excellent written and verbal communication skills * Excellent customer service skills * Attention to detail and strong organizational skills * Ability to work with a broad range of audiences and multiple stakeholders * Works well independently, as well as in a team * Demonstrated experience in handling confidential information and matters Additional Posting Information: Conditions of Employment: Employment is contingent upon the successful completion of a criminal background check. E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization. EEO Statement: James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality. Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: **************. Reasonable Accommodation: If you are an individual with a disability and need assistance searching or applying for jobs please contact us at ************** or ************. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

Working Title: Senior Administrative Assistant to the Dean - School of Professional & Continuing Education State Role Title: General Administration Supervisor I/Coordinator I Position Type: Full-time Staff (Classified) Position Status: Full-Time FLSA Status: Non-Exempt: Eligible for Overtime College/Division: School of Professional & Continuing Education Department: 100066 - Professional & Continuing Education Pay Rate: Pay Range Specify Range or Amount: $45,000-$48,000 Is this a JMU only position? No Is this a grant-funded position? No Is this a Conflict of Interest designated position? No Beginning Review Date: 01/05/2026 About JMU: At James Madison University (JMU), we're more than just a publicly funded institution - we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees. Why Work at JMU? We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing: • Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually. • Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs. • Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System. • Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support. • Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU. At JMU, we believe in Being the Change - and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way. Discover what makes JMU a great place to work: bit.ly/JMUEmployment General Information: JMU's School of Professional & Continuing Education (SPCE) fosters learning across lifespans through transformative education and enrichment. SPCE offers a range of programs, including youth camps, adult degree completion, professional and workforce development, and lifelong learning, as well as partners with academic units across JMU to support a number of online or off-campus degree and certificate programs. The primary role of SPCE's Senior Administrative Assistant to the Dean is to provide administrative support for the dean. Key duties include managing the dean's calendar, travel arrangements, and meeting coordination and scheduling as well as providing administrative tasks for the dean's committees, task forces and councils. This role communicates and coordinates events with administrators from other colleges, schools and units across the university on the dean's behalf. This role plays a critical part in developing and executing SPCE's communications strategy and providing project support. Duties and Responsibilities: The Senior Assistant to the Dean of SPCE provides executive and administrative support to the dean in a variety of areas including: correspondence, special projects, maintenance of the dean's calendar, and day-to-day operations of the dean's office. This position coordinates activities on the dean's behalf and facilitates the interaction of the dean across campus and with external partners. Works independently with a high degree of confidentiality. -Acts as the Executive Assistant to the Dean of the School of Professional & Continuing Education (SPCE). Provides comprehensive assistance to the dean in order to increase efficiency and effectiveness of SPCE. This includes exercising independent judgement in the management and/or rescheduling of the dean's calendar in order to address pertinent situations and ensuring deadlines and priorities are met. Provides meeting support and manages special projects to support the dean and SPCE leadership. Coordinate travel details for the dean. -Provides administrative support to the dean with respect to formal communications (i.e. newsletter, invitations and hospitality events, drafting remarks), data management, annual reports, annual evaluations, and special projects from the Provost and senior leadership. (i.e. dean searches). -Coordinates internal hiring processes including ePARs and graduate assistantships and provides input and support for other fiscal concerns as needed. -Coordinates and facilitate SPCE events such as Commencement, Giving Day, holiday gatherings, committee meetings and VIP visits; including catering, invitations, agendas, and other details. -Provides support to SPCE Associate Dean in scheduling meetings and responding to calendar invitations. Provide other administrative support to SPCE Associate Dean as needed and as capacity allows. -Processes all internal SPCE faculty and staff travel authorizations and reimbursements. -Provides support and schedule meetings for SPCE committees and councils, and serve as a liaison and point of coordination for the faculty and staff, ensuring information is shared with regard to meetings, requests for information, and deadlines. Qualifications: Required Qualifications: -Working knowledge of Adobe Suite, Zoom, and MS Teams -Working knowledge of Microsoft Office Suite, Microsoft 360 -Working knowledge of Powerpoint, Canva and other presentation software -Working knowledge of Doodle and other meeting planning tools -Excellent written and verbal communication skills -Excellent customer service skills -Attention to detail and strong organizational skills -Ability to work with a broad range of audiences and multiple stakeholders -Works well independently, as well as in a team -Demonstrated experience in handling confidential information and matters Additional Posting Information: Conditions of Employment: Employment is contingent upon the successful completion of a criminal background check. E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization. EEO Statement: James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality. Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: **************. Reasonable Accommodation: If you are an individual with a disability and need assistance searching or applying for jobs please contact us at ************** or ************. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

Clerical/Support/Administrative Associate Description: $30,598 - $58,251 Attachment(s): Administrative Associate I - Dispatcher

Clerical/Support/Administrative Associate Description: $30,598 - $53,251 Attachment(s): Administrative Associate I Registrar

Clerical/Clerical Positions Date Available: 01/05/2026 Job Description Title: ADMINISTRATIVE ASSOCIATE - SCHOOLS Position Type: Non-Exempt Primary Function: Position is responsible for providing clerical office support in a school office. Minimum Qualifications: High school diploma or equivalent and some previous office experience. Successful completion of the "Office Clerical Skills Test” and completion of high school and or any equivalent combination of experience and training. Maintains school master calendar, as applicable at school level. Coordinates facilities use requests and maintenance work orders, as applicable at school level. Thorough knowledge of standard office practices, procedures, and equipment. Ability to type accurately and at a reasonable rate of speed; familiarity with Microsoft Office. Must establish and maintain effective working relationships with other employees and the public. Ability to understand and follow oral and written instructions. Proficiency in use of word processing software and initiative to learn other computer programs as required. Exhibits use of correct English grammar, spelling and punctuation. Professional attitude and good communication skills. Ability to quickly learn procedures used to report information and maintain records. Performance Responsibilities: Performs a variety of clerical tasks as assigned by the administrator. Serves as receptionist for the school. Becomes knowledgeable of School Board policies and procedures and applies them appropriately. Demonstrates ability to learn and use YCSD standard software to perform required tasks. Compiles information from various sources for records and reports. Maintains organized student files and records, as applicable at school level. Registers and withdraws students, as applicable at school level. Maintains attendance figures and reports information as required, as applicable at school level. Greet the public, answer phones, and provide information as requested. Use microcomputer programs required to accomplish assigned work, e.g. word processing and data input. Distribute incoming mail. Maintain a pleasant attitude, being tactful and courteous toward co-workers, students, parents, and visitors. Coordinates device distribution and check-in process. Assists with building needs related to substitute teachers. Answers the telephone and responds to the needs of students, parents, teachers, administrators and vendors. Maintains confidentiality as required. Models nondiscriminatory practices in all activities. Performs other duties as assigned. Job Specifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions. Working Conditions & Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Must have the ability to sit for extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer terminal; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; ability to understand and follow oral and written instructions; physical agility to lift up to 25 pounds. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties are normally performed in an office environment. Reports to: Principal or Designee Terms of Employment: As specified in annual notice of employment. Salary according to the School Board Pay Plan. Evaluation: Performance on this job will be evaluated in accordance with school board policy and administrative regulations on evaluation of non-licensed personnel. The York County School Division does not discriminate on the basis of race (Title VI), color, religion, national origin, veteran status, sex, gender (Title IX), age or disability (Section 504), or any other protected class in its educational programs, activities or employment and provides equal access to the Boy Scouts and other designated youth groups. The following positions have been designated to handle inquiries regarding the non-discrimination policies: Title IX Coordinator Chief Human Resources Officer 302 Dare Road Yorktown, VA 23692 ************ Section 504/ADA Coordinator Director of Special Education 302 Dare Road Yorktown, VA 23692 ************

The Federal Work Study Internship Program and The Tom Tom Foundation are currently recruiting for a Administration & Sponsorship Intern to work directly with the Tom Tom Foundation. This hybrid position will be in the Tom Tom Foundation offices located at 100 W South St, #1D, Charlottesville, VA 22902. We will meet at least once weekly at Tom Tom Offices South St, Other office hours can be flexible to accommodate work or class schedules. Outside of the office, much work can be done remotely. We are seeking ambitious students eager to gain firsthand experience in programming, producing, and promoting Charlottesville's signature event - The Tom Tom Festival. The Administration & Sponsorship Intern will play a key role in supporting the operational and financial backbone of the organization. This includes assisting with day-to-day administrative functions, particularly in accounting, finance, and office management. Applicants must be a current UVA undergraduate eligible for student employment and Federal Work Study. In addition to the job duties and responsibilities outlined, this position will participate in a structured internship experience through the Internship Placement Program (IPP). If selected, interns must enroll in either UNST 3910 (1 cr.) or UNST 3920 (1 cr.). (the courses are offered 9+ times during the spring, offering plenty of options to choose from.) Through this robust internship experience, students will receive dedicated career support from their supervisor and gain key skills and competencies that align with future job interests. The FWS Internship will look great on your resume and provide the student with impactful stories to share in interviews. Internships are best suited for students in their 2nd - 4th years Job Responsibilities The Intern will generate reports, analyze data, and research tools or platforms to improve efficiency. In addition, they will help integrate sponsorship deliverables-tracking benefits, maintaining partner communication, and ensuring internal processes run smoothly. The role also involves researching and drafting grant applications to expand the organization's funding base. Desired Skills Communication Community engagement Grant writing Deliverable tracking Sponsorship The Administration and Sponsorship Intern position will be a paid position offering $17.00-20.00 per hour based on experience and qualifications. 10 hours per week is desired by the on -site supervisor. For further consideration please submit a resume and cover letter when applying for the position in Workday. This position will begin in mid-December and end May 8, 2026. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.