Administrative Assistant jobs at Virginia's Community Colleges - 210 jobs

Posting Details Working Title Administrative Assistant for the Real Estate Foundation Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number 295W0282 Agency Tidewater Community College Division Tidewater Community College (Div) Work Location Norfolk - 710 Hiring Range $19.00 per hour, part time Emergency/Essential Personnel No EEO Category F-Admin Supp Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule Availability needed Monday - Thursday from 8:30 - 5:00. part time, up to 29 hrs. per week Sensitive Position No Job Description Tidewater Community College has served South Hampton Roads - both students and employers - for 50 years. It has grown from 1 campus into a regional educational and economic force. TCC is the largest provider of higher education and workforce services in Hampton Roads, enrolling nearly 25,000 students in 2024-25. Founded in 1968 as a part of the Virginia Community College System, Tidewater Community College (TCC) services South Hampton Roads with 4 campuses in Chesapeake, Norfolk, Portsmouth, and Virginia Beach, 7 regional centers and 2 important cultural institutions. The college had 3,399 graduates in 2024-2025, 40 percent of whom pursued degrees that would let them transfer to 4-year institutions. Of South Hampton Roads residents enrolled in higher education 33% enrolled at TCC. TCC's institutional accreditation is affirmed through 2027 by the Southern Association of Colleges and Schools Commission on Colleges. Position Summary: To provide greater efficiency and effectiveness in the general operations of the TCC Real Estate Foundation and Finance. To process gifts of property to the college and manage properties to provide the highest and best possible return for the college. To support TCC programs and students through the renovation of existing facilities and construction of new facilities. Functional Responsibilities: To manage the office of the TCC Real Estate Foundation, its general operations, and functions. This position will provide administrative support including scheduling various meetings, coordinating attendance, preparing minutes and ensuring recordkeeping. This position will liaise with Board members, set meetings, take minutes, produce Board packets and other presentations for the Director. This position will coordinate procurement activities for the Financial Services area and serve as a liaison to other TCC departments Special Assignments May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor. KSA's/Required Qualifications * Skill in the use of Microsoft Office Suite products, especially Word, PowerPoint, Excel and Outlook * Demonstrated ability to draft a variety of documents, reports, meeting agendas and minutes, distribute in a timely manner. * Skill in the use of online meeting software (Zoom, Microsoft Teams). * Ability to interact with Board members, also establish and maintain effective working relationships with administrators, staff and the general public * Ability to prioritize work, adapt to rapidly changing priorities, and meet deadlines with little or no supervision. * Ability to work well in a fast-paced, executive environment. * Ability to establish and maintain positive relationships with individuals at all levels within the college and with external customers. Additional Considerations * Experience working with the public, face to face and via electronic communication. * Experience providing administrative support in an executive environment. * Experience in a State or Government Agency or Educational Institution * Virginia Drivers License, Ability to operate a State vehicle Operation of a State Vehicle Yes Supervises Employees No Required Travel * Drive locally to TCC's other campuses * Virginia Drivers License, Ability to operate a State vehicle Posting Detail Information Posting Number WGE_2930P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 12/23/2025 Job Close Date 01/22/2026 Open Until Filled No Agency Website TCC.edu Contact Name Lizette White Email *************** Phone Number Special Instructions to Applicants In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: ***************************************************** or call DARS at ************, or DBVI at ************ Additional Information Background Check Statement Disclaimer The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: ******************************* EEO Statement The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors. ADA Statement The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested. E-Verify Statement VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes. Quicklink for Posting ************************************ Supplemental Questions Required fields are indicated with an asterisk (*). * * Are you willing to work at our Norfolk campus? * Yes * No Applicant Documents Required Documents * Resume * Cover Letter/Letter of Application Optional Documents * Other Document * Alternative Hiring Process Letter

Join our team at Renton Technical College, we are seeking an Administrative Assistant 5 to support our Advanced Manufacturing and & Construction Trades departments. The Administrative Assistant 5 will provide support to the Dean and the related programs within the department. This position is responsible for managing office activities, maintaining budgeting records, typing correspondence and reports, and performing a variety of other administrative duties. The Administrative Assistant 5 is represented by the Washington Federation of State Employees (WFSE) union. This is a full-time, classified, and overtime eligible position reporting to the Dean of Advanced Manufacturing.The pay range for this role is $57,124.91 - $75,172.49 annually. Salary placement is based on applicable work experiences . Additional information can be found on our benefits page and in the Collective Bargaining Agreement.The priority consideration date for this position is February 1, 2026. Renton Technical College, located southeast of Seattle, has provided quality education in a variety of occupations for over 75 years. Our professional-technical certificate and degree programs offer entry and mid-level training in the areas of allied health, trades, and industry, culinary, business, technology, and automotive. Our outstanding college & career pathways program with classes in adult basic education, English as a second language, and GED preparation is available to those who need additional preparation before entering a training program and for those who simply wish to improve their math and English skills. Career Education and apprenticeships degrees round out our offerings. * Provide direct support to the Dean and related programs. Serve as point of contact between administrators, staff and the general public. * In the Dean's absence, resolve department and building emergencies. Investigate and resolve issues making decisions as authorized. * Maintain confidentiality regarding students, staff and office matters. * Establish office priorities and monitor supplies to ensure deadlines are met. * Maintain department administrative, program and personnel records. * Prepare, monitor and schedule Information Services, Facility, and Maintenance work requests. * Schedule classroom use and arrange for distribution of keys. * Coordinate substitute scheduling and timesheets. * Maintain and coordinate curriculum information and course coding documents/files for all department full-time programs and supplemental courses in ctc Link and Curriculog. * Verify course information to generate, distribute, and monitor contracts for part-time faculty. * Prepare and update quarterly course information in ctc Link, proof class schedule, catalog, and brochures. * Create and prepare data as required. * Monitor class loads to determine status, make decisions as authorized to cancel courses with insufficient enrollment notifying appropriate personnel and departments. * Originate and prepare downloads in ctc Link for new and recurring courses. * Coordinate all advisory committee activities, processes, and procedures, keeping up-to-date rosters, minutes, files and attendance records. Send appropriate correspondence and meeting notices. Make necessary arrangements for meetings. Inform the office of the Vice President of Instruction of committee minutes and meeting outcomes. * Coordinate the hiring process of all new part-time instructors. Assist Human Resources with the orientation of newly hired faculty and part-time instructors. * Maintain and monitor budget reports, track program budgets, analyze and reconcile issues, prepare requisitions and invoices. Prepare and monitor travel requisitions and expense reports. * Submit budget requisitions and facilitate purchasing requirements of program and department. * Create/compose original correspondence on behalf of departments. * Train and direct work-study students, including authorizing timesheet hours for payment. * Assists students and visitors on campus. * Communicate professionally and effectively, both orally and in writing, with college employees, departments and outside agencies. * Maintain regular attendance and punctuality. * Perform other related tasks as assigned. * Experience with persons from diverse backgrounds such as sexual orientation, racial, ethnic, religious, linguistic, gender, age, socio-economic, physical and learning abilities, and a commitment to an inclusive and equitable working / learning environment. * High school graduate or equivalent with training in administrative procedures. * Four years of increasingly responsible administrative experience. Advanced technical training in administrative procedures may substitute on a month-for-month basis for up to two years of the required experience. * Knowledge of general bookkeeping procedures; ability to maintain budget records. * Demonstrated ability to promote universal design and accessibility. Proficiency in (or ability to learn within 6 months of hire) the production of accessible content, whether print or electronic. * Ability to maintain confidentiality, think critically and exercise independent judgment required. * Proficiency in using Microsoft Office, specifically experience creating & editing documents, spreadsheets and presentations. Previous success learning new computer software programs/platforms required. * Excellent leadership and interpersonal skills and ability to work effectively as part of a team. * Demonstrated attention to detail required as well as previous experience maintaining accurate records, managing multiple tasks, and planning and organizing work to meet changing priorities and deadlines. * Ability to represent the college in a positive and professional manner, while using tact, discretion and courtesy. * Ability to speak a regionally top spoken language other than English is preferred (Spanish, Vietnamese, Russian, Somali, and Chinese). WORKING CONDITIONS: Working hours are generally aligned to business hours, Monday - Friday. Occasional evening and weekend work is required. Work is mostly sedentary in nature, performed in an office environment. Frequent use of a computer and exposure to terminal screens is required. Work and meetings may take place across campus. May drive/travel to trainings, conferences, and/or college events. This is mostly an in-person/on-campus position; remote work may occur as business permits. In the interest of providing a healthy, safe and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Renton Technical College to maintain an alcohol and drug-free workplace for our employees and students. The person hired is required to provide authorization for employment in the United States. All offers of employment are contingent to background checks, including employment and required degree/credential verification. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform successfully in the position. Finalists are required to complete the Sexual Misconduct Disclosure form as required under RCW 288.112.080. Post offer, pre-employment criminal background checks are also required. For questions regarding this position contact ******************. ______________________________________________________________________ EEO STATEMENT: Renton Technical College provides equal opportunity in education and employment and does not discriminate on the basis of race, color national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veterans or military status, or use of a trained guide dog or service animal, as required by Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Sections 504 and 508 of the Rehabilitation Act of 1973, the Americans with Disabilities Act and ADA Amendment Act, the Age Discrimination Act of 1975, the Violence Against Women Re-authorization Act and Washington State Law Against Discrimination, Chapter 49.60 RCW and their implementing regulations. The following college official has been designated to handle inquiries regarding the nondiscrimination policies: Title IX / EEO Coordinator, Vice President of Human Resources 3000 NE 4th Street Renton, WA 98056 *************, ***************. Jeanne Clery statement: Notice of Availability of Annual Security and Fire Safety Report: In compliance with Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College's commitment to safety and security on campus, Renton Technical College reports the mandate information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Renton Technical College's Annual Safety and Fire Report is available online at: ************************************************************************************** For information on how to access the RTC Daily Crime Log follow this link:****************************************************************************** We acknowledge that RTC sits uninvited on the ancestral land of the Puget Salish people, including the Duwamish, Suquamish, Snoqualmie, Tulalip, and Muckleshoot Nations. We are grateful to the original inhabitants of this land, upon which we gather and dialogue. We also acknowledge our increasingly virtual world, in which RTC's work is done across multiple indigenous lands, in some cases, away from Puget Salish territories. We thank the original caretakers of our local lands and waters, who are still here. Beyond acknowledgment, we each have an obligation to learn about and support our local tribes. Find out how on our resources page, which includes scholarships for Indigenous students.

Title Administrative Assistant III Secondary Title SNAP Training and Employment Program (STEP) Group / Grade 5 Classification Classified Overtime Eligible Non-Exempt Division Student Learning & Success Differentials Bilingual Department Student Success Reports To Director, Student Engagement Supervision Received Works under the general supervision of the Director, Student Engagement. Supervisory Responsibility Supervision is not a responsibility of this position. May oversee student employees. Position Summary The primary purpose of this position is to provide administrative support to the STEP program and provide general assistance as needed to the staff, students and faculty working in STEP; assists STEP students by helping them connect with the correct support services on campus, to make appointments, answer questions, or refer them. 1. Administrative * Track, verify, and enter data related to participant eligibility and student progress * Schedule student appointments * Monitor, advise, and assist in STEP budget management * Administrative support for monthly and quarterly reporting to STEP Consortium * Monitor assigned department budgets * Provide a welcoming and inclusive environment both in-person and virtually * General event and project planning and organization as assigned * Prepare agendas and minutes for meetings * Create purchase orders, reimbursements, and travel requests * In partnership with the director, hire, train, schedule and provide ongoing coaching and coordination to STEP student employees 2. Customer Service * Act as point of contact for STEP students and staff including local businesses and service providers * Support the STEP Team with courteous, empathetic, and professional service in greeting employees, students, and campus visitors * Maintain confidential records 3. Other Duties as Assigned * May participate in College committees as assigned * Engages in professional growth opportunities as assigned * Performs other duties as assigned Institutional Expectations * Demonstrates our core values of integrity, collaboration, diversity, equity, and inclusion, sustainability, and courage. * Actively contributes to a culture of respect and inclusivity by collaborating effectively with students, colleagues, and the public from diverse cultural, social, economic, and educational backgrounds. * Participates in recruitment and retention of students at an individual and institutional level in promotion of student success. * Embraces and leverages appropriate technology to accomplish job functions. * Provides high quality, effective service through learning and continuous improvement. Minimum Qualifications * Education - An Associate's degree in business administration/technology, or related area is required. * Experience - A minimum of two years progressively responsible administrative and/or secretarial experience is required. Only degrees received from an accredited institution will be accepted: accreditation must be recognized by the office of degree authorization, US Department of Education, as required by ORS 348.609. Final candidate will be required to provide official transcripts for required degree. Any satisfactory equivalent combination of education and experience which ensures the ability to perform the essential functions of the position may substitute for the requirement(s). Please see our Applicant Guide for more information on education/experience equivalency guidelines. Preferred Qualifications * A Bachelor's degree is preferred. * Preferred certifications: ASIST, Crisis Prevention; ACEs; Trauma-Informed Care, First Aid / CPR / AED. * This position is designated as preferring bilingual fluency in Spanish. Proficiency will be determined by a college-approved certification professional. Proficiency is defined by the ability to express yourself over a broad range of topics at a normal speed. You may have a noticeable accent and will make grammatical errors, for example with advanced tenses, but the errors will not cause misunderstanding to a native speaker. It is the responsibility of the employee to maintain bilingual skills throughout the duration of employment. A bilingual pay differential may apply to this role upon certification. Essential Knowledge, Skills, & Abilities (Core Competencies) * Knowledge - General office practices such as recordkeeping, bookkeeping, computers and data systems, including word processing, spreadsheets, and data management; business English, composition, spelling, and punctuation, and the STEP program. Knowledge of Trauma-Informed practices and basic crisis prevention and intervention skills. Knowledge of customer and student service practices. Comprehensive knowledge of college resources and support services. * Skills - Office management skills; customer service; verbal and written communication skills; computer skills, including Microsoft Office products; organization, leading and prioritizing skills. One-on-one and small group presentation skills; and activity/event planning. Basic conversational Spanish preferred. * Abilities - Multi-task; focus on details, manage multiple priorities and deadlines; keyboard accuracy at 60 wpm; use office and computer equipment and software; establish and maintain effective working relationships with coworkers, students, faculty, outside agencies, and the public; ability to interact with cultural competency and humility with diverse populations; use sound discretion and good judgment in maintaining confidentiality; demonstrate initiative and the ability to work autonomously while interpreting institutional policy and conducting office matters. Other Requirements Remote Work Options (see AP 7239 Working Remotely for more details) * This position functions as an in-person work arrangement, working on-campus with either a set schedule or flexibility depending on operational needs. Physical Demands * Manual dexterity and coordination are required for more than half of the daily work period (about 50%) which is spent sitting while operating office equipment such as computers, keyboards, 10-key, telephones, and other standard office equipment. While performing the duties of this position, the employee is frequently required to stand, walk, reach, bend, kneel, stoop, twist, crouch, climb, balance, see, talk, hear, and manipulate objects. The position requires mobility including the ability to move materials, 5 lbs. or less daily, and 5-25 lbs. occasionally. This position requires both verbal and written communication abilities. Working Conditions * While performing the duties of this position, the employee is primarily working indoors in an office environment. The employee is not exposed to hazardous conditions. The noise level in the work environment is usually moderate and lighting is adequate. This is a Part-time Classified, 19 hour per week (47.5%, 52 weeks/year) position in the Student Success department. Starting compensation is entry level for Group 5 on the 2025-26 Classified Wage Schedule. Position is fixed term/grant funded through 6/30/2026, renewed annually, with continuation dependent upon funding. Fixed term/grant funded positions do not accrue seniority. Position will remain open until filled, with screening scheduled to begin 1/9/2026. Applications received after the screening date are not guaranteed review. Documents required for submission include a cover letter and resume. Applications missing any of the listed required documents may be considered incomplete and ineligible for further review. Opportunity Starts Here - with people who bring curiosity, creativity, and care to their work. At Rogue Community College, we strive to hire and support employees who enrich our community and bring fresh perspectives to our work. Together, we're creating a welcoming environment where people feel valued and respected, and where innovation grows. We value the many ways people gain experience and develop skills. If your background doesn't align perfectly with every qualification, we still encourage you to apply. You might be just what we're looking for. Candidates with disabilities requiring accommodation and/or assistance during the hiring process may contact Human Resources at ************. Only finalists will be interviewed. All applicants will be notified by email after final selection is made. Final candidate will be required to show proof of eligibility to work in the United States. For position with a degree required, only degrees received from an accredited institution will be accepted; accreditation must be recognized by the Office of Degree Authorization, US Department of Education, as required by ORS 348.609. Public Service Loan Forgiveness Rogue Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education. Rogue Community College does not discriminate in any programs, activities, or employment practices on the basis of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, gender identity, marital status, veteran status, disability, age, pregnancy, or any other status protected under applicable federal, state, or local laws. For further policy information and for a full list of regulatory specific contact persons visit the following webpage: **********************************

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: University Staff Employment Type: Regular Job Profile: Medical Program Assistant The Department of Pediatrics is seeking a Medical Program Assistant to provide direct support to divisional faculty and staff. This position will be responsible for the coordination of complex daily clinical, academic, and administrative activities, as well as the coordination and organization of the faculty's communications, meeting planning, and both domestic and international travel. * This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. * The work schedule is flexible and will be determined at the time of hire. Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration. * Excellent organizational and time-management skills with a keen attention to detail. * Ability to plan and carry out work without direct supervision. * Strong communication and interpersonal skills, capable of interacting with individuals at all levels of the organization. * Ability to prioritize tasks, multitask effectively, and adapt to changing priorities in a fast-paced environment. Key Job Responsibilities: * Serves as the primary contact and subject matter expert for specified program policies and procedures * Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring * Coordinates with senior management to define program goals and fiscal objectives * Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff * Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports * Identifies opportunities for program improvements and makes recommendations to the appropriate entities * Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel Department: School of Medicine and Public Health, Department of Pediatrics, Pediatric Support Staff The Department of Pediatrics at the University of Wisconsin School of Medicine and Public Health is a vibrant academic department comprising more than 230 faculty members in 16 subspecialty divisions. The department promotes and enhances the health of children through outstanding clinical care, exemplary education of pediatric trainees, performance of cutting-edge research, and vigorous advocacy. Our faculty and research staff enjoy a robust infrastructure of services as well as the opportunity to contribute to our world-class research portfolio - since 2015 the department has ranked among the Top 20 pediatrics departments receiving NIH funding, according to Blue Ridge Institute for Medical Research. To provide remarkable health care for everyone in our community, we are committed to fostering a diverse, equitable, and inclusive environment in all aspects of our work. To learn more about the department's work and accomplishments, please visit: ********************************* Compensation: * The starting hourly wage for the position is $23.00 per hour; but is negotiable based on experience and qualifications. * Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage. * SMPH University Staff Benefits Flyer 2026 Required Qualifications: * Proficiency in Microsoft Office Suite or other relevant software applications. Preferred Qualifications: * Experience providing administrative support in an office setting is strongly preferred. Coursework or training in project and/or organizational management may be considered in lieu of direct work experience. * Experience in a medical setting, preferably with scheduling or administrative duties. * Training in and knowledge of HIPAA regulations. * Experience providing office or administrative support in the UW or UW Health System. Education: * H.S. Diploma preferred How to Apply: For the best experience completing your application, we recommend using Chrome or Firefox as your web browser. To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials. Important: The application has only one attachment field. Upload all required documents in that field, either as a single combined file or as multiple files in the same upload area. Upload required documents: * Cover letter * Resume Your cover letter should address how your training and experience align with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected. University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work. The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees. Contact Information: Ashley Rupnow, mailto:*********************************, ************ Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

of administrative assistant. Remote, with headquarters in the United States. Who We Are: Our company is booming thanks to our innovative ideas and excellent customer service. An assertive, thorough, and detail-oriented administrative assistant would be a great asset to our team. This opportunity is ideal for someone who thrives in a team setting and maintains composure under pressure, as it ensures smooth operations and provides excellent support. Crucial responsibilities: Tasks such as organizing office supplies, scheduling meetings, and maintaining calendars are part of daily administrative duties. Reassure stakeholders, both internal and external to the company, and respond quickly to emails and phone calls. Papers, presentations, and reports are examples of written assignments that require creation, style, and editing. It is critical to ensure that sensitive company information is properly stored and filed. Before you go on vacation, make sure you have arranged for all of your transportation, housing, and airline tickets. Arrange for team gatherings, seminars, and excursions. help: Operational Team: Assisting with general administrative work helps team members and upper management stay on track. Assist with data input and reporting as required to keep accurate records and monitor key performance indicators (KPIs) for the firm. A variety of duties can be handled with your assistance, including keeping an eye on development, documentation, and communication efforts. Equipment needed: America must serve as its fulcrum. performed the duties of an administrative assistant or a comparable position with competency. Possessing exceptional skills in organizing and managing one's time enables one to set priorities. Proficient in both written and spoken communication. I have a good grasp of Google Workspace in addition to Excel, Word, PowerPoint, Outlook, and Outlook (all from Microsoft). The ability to work without supervision, take the initiative, and adapt to new circumstances. High level of professionalism, confidentiality, and care for detail. Ability to juggle multiple tasks and meet tight deadlines. What Makes Our Team Unique? place for flexible remote work. an environment that promotes optimism, teamwork, and innovation. attractive compensation and benefits package. opportunities for internal business promotion. Collaborate with ambitious goal-setters. Application Procedures: Those that are neat, self-reliant, and enjoy paperwork should get in touch with us. Joining your résumé with a brief cover letter describing your qualifications would be very appreciated. Note: Only citizens of the United States are eligible to apply for this position.

Open Until Filled. (an index may be paid and is based upon the assignment) KNOWLEDGE, SKILLS AND ABILITIES General knowledge of standard office practices, procedures, equipment and administrative assistant techniques; thorough knowledge of business English, spelling and mathematics; ability to word process accurately and at a reasonable rate of speed; ability to make mathematical calculations; ability to meet the public effectively; ability to operate a variety of office equipment; skill in the use of data and word processing equipment; ability to establish and maintain effective working relationships with others; ability to follow oral and written instructions. EDUCATION AND EXPERIENCE Candidate must possess any combination of education and experience equivalent to graduation from high school, including or supplemented by courses in general office practices and procedures and clerical and administrative assistant experience. EEO Job Description Salary Scale

Title: Typist Clerk/Secretary at East Brunswick Academics Schools Description: The Typist Clerk/Secretary role at East Brunswick Academics Schools is an exciting entry-level opportunity for individuals looking to kick-start their career in administrative support. As a Typist Clerk/Secretary, you will play an essential role in ensuring the smooth functioning of our educational institution, providing valuable assistance in various administrative tasks. At East Brunswick Academics Schools, you will have the chance to develop your skills and gain valuable experience in a supportive and collaborative environment. Your responsibilities will include typing correspondence, reports, and other documents accurately and efficiently, maintaining files and records, responding to inquiries, and providing general administrative support to staff and students. We are searching for enthusiastic individuals with a strong attention to detail, excellent communication skills, and the ability to manage multiple tasks simultaneously. This position requires computer literacy, proficiency in typing and data entry, and a commitment to maintaining confidentiality and privacy. If you have a passion for administrative work, enjoy working in a fast-paced educational setting, and are eager to contribute to the success of our institution, we invite you to join our team at East Brunswick Academics Schools. Desired Career Level: Entry-Level Responsibilities Transfer data from paper formats into digital files or database systems Transcribe documents from dictated tapes Take notes at meetings with managers and others to create detailed texts Edit completed work for grammar, spelling and punctuation Gather and organize typing material Create spreadsheets and presentations, combining various data from existing files Maintain physical and digital filing systems Scan and print files, as needed Keep information confidential in accordance with security policies Requirements and skills Proven work experience as a Typist, Data Entry Clerk, or Data Entry operator Fast typing skills; using a touch typing system is a plus Experience using data recorders and optical scanners Excellent knowledge of word processing tools and spreadsheets Familiarity with office equipment Strong English language skills Attention to detail with an ability to spot grammar, spelling and punctuation errors Confidentiality High school diploma; additional computer training or certification is a plus

Details Job Title ADMINISTRATIVE ASSISTANT Position Number 8350256 Work Modality Fully Remote Work Job Category University Staff Job Type Part-Time FLSA Status Non-Exempt Campus Off-Campus/Remote Department Name INSTITUTE FOR PASTORAL STUDIES Location Code INSTITUTE OF PASTORAL STUDIES (03200A) Is this split and/or fully grant funded? Yes Duties and Responsibilities * Supports the grant PI, program director, and business manager overseeing and executing the grant budget, assisting with processing financial, and contractual commitments in cooperation with the Finance, Payables, HR (Human Resources), SPA (Sponsored Program Accounting), and ORS (Office of Research Services), under the supervision of the grant PI, Peter Jones. * Performs a variety of clerical duties including payment requisitions, schedule payments, wires, overseeing the BI report, filing documentation. * Performs data entry for grant reports/projects. Minimum Education and/or Work Experience High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience. Qualifications * Bachelor's degree or equivalent is preferred. * Previous office support staff experience is preferred. * Excellent verbal and written communication skills, organizational and customer service skills required. * Ability to learn new computer software and programs as necessary. * Ability to multitask effectively. * Ability to work well independently and as part of a team. * Ability to interact and collaborate professionally and courteously with other staff members and faculty. * Must have discretion and trustworthiness. Certificates/Credentials/Licenses Higher Education and grant administration experience Computer Skills Proficiency in MS Office applications and website maintenance and development. Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands None Working Conditions None Open Date 01/05/2026 Close Date Position Maximum Salary or Hourly Rate $19/hr Position Minimum Salary or Hourly Rate $17/hr Special Instructions to Applicants As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website at ********************* For information about the university's focus on transformative education, they should consult our website at ***************************** About Loyola University Chicago Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes-including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world. Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here. Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University's Nondiscrimination Policy.

As Needed KNOWLEDGE, SKILLS AND ABILITIES General knowledge of standard office practices, procedures, equipment and secretarial techniques; thorough knowledge of business English, spelling and arithmetic; ability to word process accurately and at a reasonable rate of speed; ability to make arithmetical calculations; ability to meet the public effectively; ability to operate a variety of office equipment; skill in the use of data and word processing equipment; ability to establish and maintain effective working relationships with others; ability to follow oral and written instructions. EDUCATION AND EXPERIENCE Candidate must possess any combination of education and experience equivalent to graduation from high school including or supplemented by courses in general office practices and procedures and clerical experience. EEO Job Description Salary Scale

Open Until Filled. (an index may be paid and is based upon the assignment) KNOWLEDGE, SKILLS AND ABILITIES General knowledge of standard office practices, procedures, equipment and administrative assistant techniques; thorough knowledge of business English, spelling and mathematics; ability to word process accurately and at a reasonable rate of speed; ability to make mathematical calculations; ability to meet the public effectively; ability to operate a variety of office equipment; skill in the use of data and word processing equipment; ability to establish and maintain effective working relationships with others; ability to follow oral and written instructions. EDUCATION AND EXPERIENCE Candidate must possess any combination of education and experience equivalent to graduation from high school, including or supplemented by courses in general office practices and procedures and clerical and administrative assistant experience. EEO Job Description Salary Scale

Provides administrative and clerical support for the school's front office area. ESSENTIAL FUNCTIONS/TYPICAL TASKS: Manages correspondence, including various tasks assigned by the School Principal or other Administration. Handles phone calls, screening and directing inquiries as needed. Receives and distributes mail and fax for main office staff. Supports preparations for School related activities. Manages office calendars and supplies inventory, including purchase orders. Performs additional duties as assigned by the School Principal and/or School Administration. Monitor, verify, and update student absences and tardies Run attendance reports for administrators Maintain accurate attendance records in compliance with district and state guidelines SUPERVISORY RESPONSIBILITIES: None KNOWLEDGE, SKILLS AND RESPONSIBILITIES: Must possess a combination of experience and training demonstrating the ability to effectively perform essential job duties. Must demonstrate knowledge of office machines and general office functions. Must demonstrate the ability to effectively interact with children, their parents and the general public. Must be able to maintain confidentiality. Language Skills: Must be able to communicate effectively with a variety of persons, verbally and in writing. Must be able to read and interpret directions, follow instruction and relay information to others in an understandable manner. Must be able to draft routine correspondence and reports. Mathematical Skills: Ability to calculate figures and amounts as required for balancing checkbooks and maintaining spending accounts. Reasoning Ability: Ability to apply common sense understanding to carry out simple one or two step instructions. Ability to deal with standardized situations with only occasional or no variables. QUALIFICATIONS/EDUCATION AND EXPERIENCE: Experience in providing clerical and administrative support in an office atmosphere, preferred. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties performed typically in settings to include: Central/City office and schools/departments throughout division/city. Job is primarily sedentary work. Occasional walking, stooping, standing, squatting, lifting, up to approximately 30 pounds, and occasional lifting of equipment and/or materials weighing up to approximately 40 pounds may be required. Other limited physical activities are required. Vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels. Visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities. The worker is subject to inside environmental conditions. Regular contact with city/school employees is required. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee typically works indoors in a heat and cold controlled environment. The noise level is usually quiet. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EVALUATION: Performance on this job will be evaluated in accordance with school board policy and administrative regulations on evaluation of personnel. SALARY: The salary is based on the 2025-2026 pay scales $19.00 to $29.26 an hour depending on experience. START DATE: Upon hire

Spotsylvania County Public Schools is seeking a School Administration Intern to work alongside the School Principal to provide assistance in implementing the total school program in our growing school division. The Administration Intern position is designed to give Education professionals an opportunity to experience and grow in the field of school administration. Essential Job Functions: Assists the principal in the implementation, supervision and evaluation of the total school instructional program. Assists the principal in the selection, assignment, orientation, and evaluation of staff. Assists the principal in the supervision of student teachers and volunteers, coordination of field trips and the textbooks program, coordination and supervision of substitute teachers, coordination of bus duty, supervision of the school's safety program, security, environmental control programs, and monitors student attendance. Assists the principal in the supervision of student conduct and extracurricular activities. Assists the principal in the departmental budgeting process and the acquisition of supplies and supplementary materials for instructional usage. Assists the principal in the coordination of programs and services supplementary to the instructional programs Click here to read the full Job Description for this role. Education and Experience: Master's Degree from an accredited college or university. Currently possesses -OR- ability to possess a Virginia Collegiate Professional or Postgraduate Professional License with an endorsement, or provisional endorsement, as a Principal Three (3) years of successful, full-time, teaching experience; two (2) in the level of education for which considered Employment Terms: Employment may be offered as a 12-Month (243 Day) contract, at a minimum of 7.5 hours worked per day. This position is evaluated annually. Additional compensation awarded for credits earned toward advanced degrees. Benefits Eligibility: Eligible Together, we prepare our students for their future. We look forward to welcoming you to the #WeAreSpotsy team. _____________________________________________________________________________________________ Spotsylvania County Schools is an Equal Opportunity Employer and committed to non-discrimination in the workplace. Criminal record and background checks will be completed after an offer is made. A workplace that values unique perspectives, fosters belonging, and ensures opportunities for all to thrive. ***APPLICANTS FOR THIS ADMINISTRATIVE INTERN POSITION MAY BE CONSIDERED FOR FUTURE SECONDARY ADMINISTRATIVE INTERN OPENINGS FOR A PERIOD OF SIX MONTHS AFTER THE CLOSING DATE FOR APPLICATIONS.***

Working Title: Fiscal & Administrative Assistant in the College of Education State Role Title: Administrative and Office Specialist III Position Type: Full-time Staff (Classified) Position Status: Full-Time FLSA Status: Non-Exempt: Eligible for Overtime College/Division: College of Education Department: 100048 - Education Programs Pay Rate: Maximum Starting Specify Range or Amount: $44,000 Is this a JMU only position? No Is this a grant-funded position? No Is this a Conflict of Interest designated position? No Beginning Review Date: 01/26/2026 About JMU: At James Madison University (JMU), we're more than just a publicly funded institution - we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees. Why Work at JMU? We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing: * Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually. * Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs. * Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System. * Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support. * Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU. At JMU, we believe in Being the Change - and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way. Discover what makes JMU a great place to work: bit.ly/JMUEmployment General Information: The College of Education (CoE) is accepting applications for a full-time Fiscal & Administrative Assistant which provides support to the Offices of the Dean and the Associate Deans, as well as Education Programs. Duties and Responsibilities: * Maintains computerized accounting of CoE operating budgets. * Reconciles budgets and provides monthly summary reports. * Oversees purchasing (including via Virginia's eProcurement Marketplace), equipment requests and contracts, as well as service requests as needed. * Handles faculty and student travel-related authorizations, reservations, professional memberships, and reimbursements for personnel of the Dean's and Associate Deans' Offices. * Provides administrative support to office leadership, and assists select faculty, students, and visitors as needed. * Develops procedures to execute duties and responsibilities effectively and efficiently. * Communicates effectively with campus partners within and beyond the department. * Organizes and prioritizes work to meet established deadlines. * Demonstrates a professional commitment to the College of Education's mission: to prepare educators and leaders to thrive in a complex global environment. * Other duties as assigned. Qualifications: Required: * Familiarity with MS Office programs, including Outlook, Word, Excel, and PowerPoint. * Familiarity with or ability to learn PeopleSoft's System Administration module. * Excellent oral and written communication skills. * Ability to organize and prioritize multiple tasks. * Attention to detail and high level of accuracy. * Ability to handle confidential information appropriately. Additional Considerations: * Experience working with PeopleSoft's Finance and HRMS modules, ePAR, AIM, and the eVA online procurement system is beneficial, or a demonstrated ability to learn new systems quickly. * Experience with Chrome River or a comparable expense management system is beneficial. Additional Posting Information: Conditions of Employment: Employment is contingent upon the successful completion of a criminal background check. E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization. EEO Statement: James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality. Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: **************. Reasonable Accommodation: If you are an individual with a disability and need assistance searching or applying for jobs please contact us at ************** or ************. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

Working Title: Fiscal & Administrative Assistant in the College of Education State Role Title: Administrative and Office Specialist III Position Type: Full-time Staff (Classified) Position Status: Full-Time FLSA Status: Non-Exempt: Eligible for Overtime College/Division: College of Education Department: 100048 - Education Programs Pay Rate: Maximum Starting Specify Range or Amount: $44,000 Is this a JMU only position? No Is this a grant-funded position? No Is this a Conflict of Interest designated position? No Beginning Review Date: 01/26/2026 About JMU: At James Madison University (JMU), we're more than just a publicly funded institution - we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees. Why Work at JMU? We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing: • Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually. • Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs. • Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System. • Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support. • Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU. At JMU, we believe in Being the Change - and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way. Discover what makes JMU a great place to work: bit.ly/JMUEmployment General Information: The College of Education (CoE) is accepting applications for a full-time Fiscal & Administrative Assistant which provides support to the Offices of the Dean and the Associate Deans, as well as Education Programs. Duties and Responsibilities: Maintains computerized accounting of CoE operating budgets. Reconciles budgets and provides monthly summary reports. Oversees purchasing (including via Virginia's eProcurement Marketplace), equipment requests and contracts, as well as service requests as needed. Handles faculty and student travel-related authorizations, reservations, professional memberships, and reimbursements for personnel of the Dean's and Associate Deans' Offices. Provides administrative support to office leadership, and assists select faculty, students, and visitors as needed. Develops procedures to execute duties and responsibilities effectively and efficiently. Communicates effectively with campus partners within and beyond the department. Organizes and prioritizes work to meet established deadlines. Demonstrates a professional commitment to the College of Education's mission: to prepare educators and leaders to thrive in a complex global environment. Other duties as assigned. Qualifications: Required: Familiarity with MS Office programs, including Outlook, Word, Excel, and PowerPoint. Familiarity with or ability to learn PeopleSoft's System Administration module. Excellent oral and written communication skills. Ability to organize and prioritize multiple tasks. Attention to detail and high level of accuracy. Ability to handle confidential information appropriately. Additional Considerations: Experience working with PeopleSoft's Finance and HRMS modules, ePAR, AIM, and the eVA online procurement system is beneficial, or a demonstrated ability to learn new systems quickly. Experience with Chrome River or a comparable expense management system is beneficial. Additional Posting Information: Conditions of Employment: Employment is contingent upon the successful completion of a criminal background check. E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization. EEO Statement: James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality. Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: **************. Reasonable Accommodation: If you are an individual with a disability and need assistance searching or applying for jobs please contact us at ************** or ************. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

Job Title: Behavior Support Assistant Pay Grade: Instructional Support Salary Grade ISIV Work Calendar: 185 Day Service FLSA Status: Non-Exempt GENERAL PURPOSE Under the supervision of a building administrator and with direction from one or more teachers, the Behavior Support Assistant is responsible for implementing behavioral strategies to assist the student in achieving academic and social success in the educational environment. MAIN JOB TASKS AND RESPONSIBILITIES Assist the teacher in devising special strategies for reinforcing positive behaviors based upon the individual needs of the student to whom assigned. Operate and care for a variety of equipment used in conjunction with the instructional program. Assist the teacher with record keeping and documentation of student's performance. Assist the student with daily living skills and self-help skills if applicable. Work in conjunction with the teacher toward meeting the social and emotional needs of the student to whom assigned. Accompany the student to assigned classes and implement behavior strategies as directed by teacher to whom assigned, implement visual strategies and revise as needed, provide social skills cueing and reinforcers, implement prompting techniques and revise as needed and provide strategies for successful transition. Work with student to reinforce learning of material or skills initially introduced by the teacher. Serve as the chief source of behavior information to the instructional team. Support and demonstrate core values of Stafford Schools Engage in ongoing professional development relevant to position. Respond to written and oral requests for information promptly and thoroughly. Maintain a clean, neat appearance, appropriate to position. Maintain a record of appropriate attendance and punctuality. Serve as a role model for students, colleagues, and the general public. Work in close harmony with colleagues, supervisors, and co-workers. Comply with all District and School policies and regulations, including but not limited to guidelines for confidentiality. Perform other related duties as required/assigned. EDUCATION AND EXPERIENCE High school diploma, or GED, or any combination of education and experience equivalent to graduation from high school. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge Basic curriculum expectations Basic teaching strategies Identify Autism/Emotional disabilities Basic behavioral strategies Skills Implement multi-step behavior plans Collect and articulate behavioral data Basic computer applications Abilities Work under the direction of the teacher to whom assigned Problem-solve issues toward a positive outcome Work cooperatively in a team environment to meet goals Organize and perform work independently Meet deadlines for all work even when working on multiple projects Show sustained effort and enthusiasm in quality and quantity of work WORKING CONDITIONS AND PHYSICAL REQUIREMENTS Work environment is primarily inside, with moderate noise, temperatures that are controlled, and no exposure to chemicals or other negative air quality elements. The work is light work, requiring exertion of up to 20 pounds of force to move or lift objects. The following physical and mental abilities are representative of those expected to complete the essential functions of the job: standing for prolonged periods; sitting for prolonged periods; moving the hands, wrists, or fingers repetitively; moving with force on the back or lower body repetitively; feeling, grasping, or holding objections by hand; identifying colors visually; identifying objects in low light or distant conditions; communicating via spoken language; communicating via written language; perceiving sounds; making decisions using logic and rational thinking. To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations shall be made, as required by law, to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the , but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this job description.

Department: Carter School Classification: GMU Worker Job Category: Part-Time / Hourly Wage Job Type: Part-Time Work Schedule: Varies week to week based on events schedule, to include some nights and weekends Workplace Type: Hybrid Eligible Sponsorship Eligibility: Not eligible for visa sponsorship Hourly Rate: Starting at $19 per hour, commensurate with education and experience Criminal Background Check: Yes About the Department: The Jimmy and Rosalynn Carter School for Peace and Conflict Resolution is seeking to hire an Events and Administrative Assistant to assist the Events Manager to promote online and in-person events at our Arlington and Fairfax campuses, and to provide administrative assistance to Undergraduate Admissions and Student Services staff members. This position will be based at Mason's Fairfax campus and will include some nights and weekends, as well as travel to the Arlington campus for event support. About the Position: The Events and Administrative Assistant will assist the Undergraduate Office with event management, including, but not limited to, working closely with internal and external clients, event scheduling and planning, event logistics and execution, managing event budgets, and social media. Responsibilities: Event Management: * Planning and coordinating all events and activities scheduled both external (non-Mason) and internal (Carter School and other Mason groups) at the Fairfax and Arlington campuses in support of the Carter School's goals and mission; * Working with faculty and staff on Carter School events, coordinating with other key members of the Undergraduate team and Events Manager to streamline between the Graduate and Undergraduate teams; * Responsible for answering inquiries, managing events calendar, scheduling events, managing registration, arranging catering and other logistics (e.g., additional equipment and/or AV support, hotels, shuttle service, etc.), providing advice and support to event leaders on strategies and procedures, event set up, providing support during events including AV, event tear down, event assessment, tracking event participation and evaluation, and producing reports as needed post events; * Assisting with event budgets, invoicing, event agreements, and payments; * Composing and scheduling weekly events newsletter through Constant Contact; * Keeping the Carter School website events page updated using 25Live; * Managing the Undergraduate Instagram page advertising events and other undergraduate marketing content; and * Creating event marketing materials, and working with the social media team to promote upcoming events. Office Management: * Managing incoming calls and emails to the Carter School phone lines and email accounts as needed; * Directing prospective and current students to appropriate resources; * Reserving classroom space based on faculty inquires at the Fairfax campus; * Ordering office supplies; and * Other administrative support duties as assigned. Required Qualifications: * Superior communication skills, both spoken and written; * Excellent time management and problem-solving skills; * Excellent organizational skills, detail-oriented, and accuracy driven; * Demonstrated ability to work independently and collaboratively, following direction, and taking initiative; * Ability to respond to tasks with a sense of urgency and manage multiple projects and deadlines effectively; * Ability to perform duties with a high level of professionalism, flexibility, integrity, diplomacy, and tact; * Ability to work with people of diverse backgrounds; * Ability to work a flexible schedule, including evenings and weekends as needed; and * Proficiency in MS Office and willingness to learn new programs as needed. Instructions to Applicants: For full consideration, applicants must apply for the Events and Administrative Assistant at ********************** Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review. Posting Open Date: November 10, 2025 For Full Consideration, Apply by: November 24, 2025 Open Until Filled: Yes

Department: Carter School Classification: GMU Worker Job Category: Part-Time / Hourly Wage Job Type: Part-Time Work Schedule: Varies week to week based on events schedule, to include some nights and weekends Workplace Type: Hybrid Eligible Sponsorship Eligibility: Not eligible for visa sponsorship Hourly Rate: Starting at $19 per hour, commensurate with education and experience Criminal Background Check: Yes About the Department: The Jimmy and Rosalynn Carter School for Peace and Conflict Resolution is seeking to hire an Events and Administrative Assistant to assist the Events Manager to promote online and in-person events at our Arlington and Fairfax campuses, and to provide administrative assistance to Undergraduate Admissions and Student Services staff members. This position will be based at Mason's Fairfax campus and will include some nights and weekends, as well as travel to the Arlington campus for event support. About the Position: The Events and Administrative Assistant will assist the Undergraduate Office with event management, including, but not limited to, working closely with internal and external clients, event scheduling and planning, event logistics and execution, managing event budgets, and social media. Responsibilities: Event Management: * Planning and coordinating all events and activities scheduled both external (non-Mason) and internal (Carter School and other Mason groups) at the Fairfax and Arlington campuses in support of the Carter School's goals and mission; * Working with faculty and staff on Carter School events, coordinating with other key members of the Undergraduate team and Events Manager to streamline between the Graduate and Undergraduate teams; * Responsible for answering inquiries, managing events calendar, scheduling events, managing registration, arranging catering and other logistics (e.g., additional equipment and/or AV support, hotels, shuttle service, etc.), providing advice and support to event leaders on strategies and procedures, event set up, providing support during events including AV, event tear down, event assessment, tracking event participation and evaluation, and producing reports as needed post events; * Assisting with event budgets, invoicing, event agreements, and payments; * Composing and scheduling weekly events newsletter through Constant Contact; * Keeping the Carter School website events page updated using 25Live; * Managing the Undergraduate Instagram page advertising events and other undergraduate marketing content; and * Creating event marketing materials, and working with the social media team to promote upcoming events. Office Management: * Managing incoming calls and emails to the Carter School phone lines and email accounts as needed; * Directing prospective and current students to appropriate resources; * Reserving classroom space based on faculty inquires at the Fairfax campus; * Ordering office supplies; and * Other administrative support duties as assigned. Required Qualifications: * Superior communication skills, both spoken and written; * Excellent time management and problem-solving skills; * Excellent organizational skills, detail-oriented, and accuracy driven; * Demonstrated ability to work independently and collaboratively, following direction, and taking initiative; * Ability to respond to tasks with a sense of urgency and manage multiple projects and deadlines effectively; * Ability to perform duties with a high level of professionalism, flexibility, integrity, diplomacy, and tact; * Ability to work with people of diverse backgrounds; * Ability to work a flexible schedule, including evenings and weekends as needed; and * Proficiency in MS Office and willingness to learn new programs as needed. Instructions to Applicants: For full consideration, applicants must apply for the Events and Administrative Assistant at ********************** Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review. Posting Open Date: November 10, 2025 For Full Consideration, Apply by: November 24, 2025 Open Until Filled: Yes

Clerical/Clerical Positions Job Description Title: ADMINISTRATIVE ASSOCIATE - SCHOOLS (260 Days) Position Type: Non-Exempt Primary Function: Position is responsible for providing clerical office support in a school office. Minimum Qualifications: High school diploma or equivalent and some previous office experience. Successful completion of the "Office Clerical Skills Test" and completion of high school and or any equivalent combination of experience and training. Maintains school master calendar, as applicable at school level. Coordinates facilities use requests and maintenance work orders, as applicable at school level. Thorough knowledge of standard office practices, procedures, and equipment. Ability to type accurately and at a reasonable rate of speed; familiarity with Microsoft Office. Must establish and maintain effective working relationships with other employees and the public. Ability to understand and follow oral and written instructions. Proficiency in use of word processing software and initiative to learn other computer programs as required. Exhibits use of correct English grammar, spelling and punctuation. Professional attitude and good communication skills. Ability to quickly learn procedures used to report information and maintain records. Performance Responsibilities: Performs a variety of clerical tasks as assigned by the administrator. Serves as receptionist for the school. Becomes knowledgeable of School Board policies and procedures and applies them appropriately. Demonstrates ability to learn and use YCSD standard software to perform required tasks. Compiles information from various sources for records and reports. Maintains organized student files and records, as applicable at school level. Registers and withdraws students, as applicable at school level. Maintains attendance figures and reports information as required, as applicable at school level. Greet the public, answer phones, and provide information as requested. Use microcomputer programs required to accomplish assigned work, e.g. word processing and data input. Distribute incoming mail. Maintain a pleasant attitude, being tactful and courteous toward co-workers, students, parents, and visitors. Coordinates device distribution and check-in process. Assists with building needs related to substitute teachers. Answers the telephone and responds to the needs of students, parents, teachers, administrators and vendors. Maintains confidentiality as required. Models nondiscriminatory practices in all activities. Performs other duties as assigned. Job Specifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions. Working Conditions & Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Must have the ability to sit for extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer terminal; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; ability to understand and follow oral and written instructions; physical agility to lift up to 25 pounds. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties are normally performed in an office environment. Reports to: Principal or Designee Terms of Employment: As specified in annual notice of employment. Salary according to the School Board Pay Plan. Evaluation: Performance on this job will be evaluated in accordance with school board policy and administrative regulations on evaluation of non-licensed personnel. The York County School Division does not discriminate on the basis of race (Title VI), color, religion, national origin, veteran status, sex, gender (Title IX), age or disability (Section 504), or any other protected class in its educational programs, activities or employment and provides equal access to the Boy Scouts and other designated youth groups. The following positions have been designated to handle inquiries regarding the non-discrimination policies: Title IX Coordinator Chief Human Resources Officer 302 Dare Road Yorktown, VA 23692 ************ Section 504/ADA Coordinator Director of Special Education 302 Dare Road Yorktown, VA 23692 ************

Under the direction of the Principal, the Administrative Assistant is responsible for assisting the school principal in the planning, organization, coordination, administration, and management of an assigned school's activities and programs, including curriculum, instruction, assessment and student conduct and attendance. Position assists with the supervision and evaluation of assigned staff, creating a safe environment, monitoring budget development and other duties associated with the successful operation of a school. Essential Duties: 1. Coordinates and supervises the daily operation of the school's attendance program, security functions, transportation, in-school suspension, detention operations and works in cooperation with school board office administrators/supervisors who have division wide responsibility for these operations. 2. Works with school principal to establish a safe and secure learning environment for students and staff. Develops plans for emergency situations in collaboration with other administrators, staff and public safety agencies. 3. Assists in establishing and administering the school's student discipline. 4. Assists the school principal in ensuring that the school's policies and procedures related to student discipline referrals and discipline action plans meet state, federal, and division requirements. 5. Supervises and coordinates the preparation of student discipline review documents as required by School Board policy. 6. Conferences with parents/guardians of students concerning discipline, attendance, and student behavior. 7. Conferences with students referred for violations of the Rights and Responsibilities Handbook, administers disciplinary action as necessary, and notifies parents/guardians of action taken. 8. Provides staff development for the instructional staff and other assigned personnel regarding school security, effective discipline strategies and current knowledge of the school divisions adopted curriculum. 9. Supervises and evaluates the daily activities of assigned personnel. 10. Assists the school principal in establishing and sustaining relationships with the business community and other youth serving organizations to foster understanding and solicit support for students and their families. 11. Monitors halls, school grounds, and pupil movement to ensure a safe and orderly environment at the assigned school. 12. Attends and supervises after-school, evening, and weekend school sponsored events and activities as assigned. 13. Articulates and supports school safety initiatives to the faculty and school community. 14. Seeks ways to develop and sustain a climate of mutual respect between and among the students and adults who participate in the school. 15. Prepares related reports and records as required by the school division, local, state, or federal government. 16. Models nondiscriminatory practices in all activities. (These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.) Other Duties: 1. Stays informed of developments and research pertaining to safe and orderly schools. 2. Performs any other related duties as assigned by the Principal or other appropriate administrator. Minimum Qualifications (Knowledge, Skills and/or Abilities Required): Must possess a Master's degree and be eligible for a Virginia Postgraduate Professional License in administration and supervision. Must possess at least three years of successful experience as a teacher with some experience appropriate school level experience. Must demonstrate excellent classroom management skills and effective disciplinary strategies and techniques. Must possess a comprehensive knowledge of the current issues, principles, and practices in public school education and the ability to apply them to the needs of a school. Must possess knowledge and effective skills in curriculum development, instructional practices, interpretation of test data, and budget development. Must possess the ability to assist with administering and managing the operation of a secondary school. Must possess the ability to plan and supervise the work of others. Must possess the ability to establish and maintain effective working relationships with students, parents, staff, and the public. In order to review the full , please view the following job description: **************************************************************