Administrative Assistant jobs at Volunteers of America Los Angeles - 217 jobs

Job Description About Us: VOALA Helping Our Most Vulnerable Change Their Life Stories Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans' services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at ************** PAY RATE: $20.70 - $21.79 Per Hour BENEFITS: VOALA offers competitive medical, dental, vision and retirement benefits. JOB SUMMARY AND PURPOSE The Admin Asst I provides general office support, and acts as the office receptionist and telephone screener. Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and general public. DUTIES AND RESPONSIBILITIES General office duties Filing and assisting other office staff when required. Prepares client and worker folders, record files, and general filing of records and documents. Coordinates staff training and administrative events. Participate and assist in organizational functions and events. Database entry as directed. Orders office supplies, type, create, and mail correspondence. Receptionist duties Answers telephone, e-mails, and replies to questions accordingly. Maintains informational and/or operational documents. Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and general public ESSENTIAL FUNCTIONS: General filing Prepare client and worker folders Restock supplies Receptionist for office Assists with service hour billing Coordinates staff training and administrative events Other duties as required and may be subject to change Qualifications REQUIREMENTS: Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications Current TB screening and Immunization Records (within 5 days of hire) Current BLS Certification (within 15 days of hire) State-issued identification Completion of all required trainings (within 30 days of hire) EDUCATION: High School Diploma or GED EXPERIENCE: 2 years of office and/or clerical experience; coursework or a formal degree or certification in Business Administration or related discipline can be combined with relevant experience to meet the time requirement. ESSENTIAL FUNCTIONS: General filing Prepare client and worker folders Restock supplies Receptionist for office Assists with service hour billing Coordinates staff training and administrative events Other duties as required and may be subject to change PREFERRED QUALIFICATIONS: Working towards a Bachelor's Degree in Business Administration, Management, or related field. Access or Service Point software. Bilingual in English and Spanish (written and verbal). Volunteers of America is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Habitat for Humanity of Greater Sacramento provides Sacramento and Yolo County individuals and families with a springboard to secure, stable futures through affordable homeownership, home repairs, and neighborhood revitalization. Habitat for Humanity of Greater Sacramento impacts thousands of people annually through home builds, repairs, and community projects. Your Impact Reporting directly to the President & CEO and the Chief Administrative Officer, the Executive Office Administrator assists with day-to-day operations of the affiliate office. This includes but is not limited to providing executive support to the CEO and serving as Board liaison. The ideal candidate is a highly organized, proactive, solution-oriented, independent self-starter who is trustworthy and detail oriented. The Executive Office Administrator needs to be able to work well with people of diverse backgrounds, have a solid work ethic and high integrity as well as the ability to exercise good judgement and maintain confidentiality in a variety of situations. Must possess strong verbal and written communication, exceptional organizational skills, be flexible to changing circumstances and have the ability to maintain balance in a fast-paced working environment. Executive Support (50%) · Completes a wide variety of administrative tasks for the President & CEO including managing an active calendar, completing expense reports, arranging travel · Support with internal and external communications for all departments, responding to emails, mail inquiries, and other correspondence · Maintain a quality filing and communication system including contact management, document management and archiving · Conducts research and prepares reports, presentations, and other documents for meetings and events · Assists with special projects to support members of the Leadership Team Board Support & Liaison (20%) · Serve as a liaison to the Board of Directors and affiliated committees · Responsible for managing Board logistics, documents, and records · Maintains discretion and confidentiality in relationship with all Board members · Prepare, facilitate and record Board meetings · Adheres to applicable rules and regulations set in bylaws regarding Board and Board committee matters, including advance distribution of materials before meetings in electronic/paper format Office Management (30%) · Maintain and manage an office that is professional and inviting · Manage office space scheduling and usage · Serve as point person for facilities maintenance, mailing, shipping, and purchasing requests · Greet and assist guests, vendors, and clients · Work with Chief Administrative Officer to maintain clear and consistent front-facing messaging, particularly signage and communication with external contacts · Coordinate the agenda and logistics of all-staff meetings and off-site staff events · Records notes at all-staff meetings and provides recap · Assist with incoming mail processing · Adhere to office budget and maintain record of office expenses · Coordinate use of shared resources, including the purchasing of supplies · Coordinate services and vendors to maintain a clean and functional office space · Answer telephone calls and emails from clients and vendors and direct them to relevant staff · Assist with compliance of records retention regulations and report on destruction schedules · Staff support, including keeping staff up-to-date with latest organizational developments · Collaborating with HR to manage employee records, attendance, and vacation schedules - Creation of signage, digital and print collateral for the office Skills · Proven experience successfully performing the essential responsibilities and expectations of this position, working in a team-oriented and collaborative environment · Excellent organizational, time management, and prioritization skills · Very strong written and verbal communication skills; capable of interacting with individuals internally and externally · Highly organized, ability to multi-task, meet deadlines, and flexibility to adapt to the work · Excellent organizational and prioritization skills; ability to manage an unpredictable workflow and possess the flexibility to respond thoughtfully and quickly · Strong problem solving skills with ability to multitask in a fast-paced environment · Must have excellent PC knowledge - Microsoft Office Suite applications, Zoom, Adobe Acrobat Pro, PowerPoint, Excel (including charts), Adobe CC and accompanying design skills, and WordPress · Positive attitude and exceptional interpersonal skills, coupled with customer service-oriented approach · Must be able to pass background check Benefits: 401(k) matching Dental insurance Employee assistance program Employee discount Health insurance Life insurance Paid time off Vision insurance Work Location: In person

About the Company ArtHaus Partners creates housing that is both inspiring and attainable. Founded in Oakland, we design, develop, and manage homes for the urban workforce-renters who have too often been priced out of the communities they support. With roots dating back to 1977, our team has grown into a fully integrated company committed to reimagining affordable housing. Today we hold over $800 million in assets across 160 profitable residential and multifamily projects, with over 3700 units under management and development in over 60 buildings. By adhering to our five core investment principles - cycle resistance, resident experience, efficiency, cash flow and impact - we consistently create value. About the Role The Executive Assistant is a trusted partner to the CEO and senior leadership team, responsible for ensuring seamless daily operations, executive effectiveness, and high standards across administrative, operational, and client service functions. This role requires exceptional judgment, discretion, flexibility, and the ability to operate across strategic priorities and hands-on execution. In addition to corporate responsibilities, this role supports family office functions, requiring a high level of trust, professionalism, and adaptability. The Executive Assistant will assist with select personal and household-related matters for the CEO and, when appropriate, provide support to immediate family members. Periodic travel is required to support executive meetings, site visits, investor engagements, company events, and family office needs. Key Responsibilities Executive & Strategic Support Act as a close partner to the CEO, supporting all aspects of executive workflow, priorities, and daily execution. Manage highly sensitive, high-volume email communications on behalf of the CEO, drafting nuanced responses and routing messages with appropriate context and urgency. Maintain a prioritized, organized running list of CEO action items, deadlines, and decision points. Travel with or in advance of the CEO as needed to support meetings, events, site visits, and off-site commitments. Maintain the highest level of confidentiality across executive, company, investor, and family office matters when applicable. Calendaring for CEO/Executives/Business Development, Meetings & Follow-Through Coordinate complex in-person and virtual meetings with internal teams, investors, partners, and external stakeholders. Manage calendar holds, scheduling conflicts, conference room bookings, and multi-location meeting logistics. Prepare and distribute agendas and meeting materials in advance of meetings to ensure clarity and efficiency. Attend meetings as needed to take detailed notes, document decisions, and track action items with owners and deadlines. Distribute post-meeting summaries and follow-ups within 24 hours and track action items through completion. Track meeting timing throughout the day to ensure schedules remain on track and transitions are seamless. Events & Client Service Coordinate investor, client meetings and events, including coffees, lunches, dinners, and off-site gatherings Create and send event invitations; manage guest lists, RSVPs, confirmations, and follow-up communications Coordinate event logistics such as catering orders, delivery, setup, teardown, and post-event cleanup Travel as required to support off-site meals, meetings, and events Investor Relations & External Engagement Assist with preparation of investor communications, reports, presentations, and meeting materials. Support investor meetings, tours, and follow-ups in coordination with business development and asset management teams. Travel as needed to support investor meetings, property tours, and fundraising-related engagements. Communications & Marketing Support Support executive and company-level communications and light marketing initiatives, ensuring consistent, polished messaging across channels. Draft, edit, and coordinate internal and external communications, including executive announcements, partner communications, and company-wide updates. Assist with newsletter marketing, including content drafting, editing, scheduling, and coordination with design or distribution platforms. Support CEOs social media coordination by drafting captions, coordinating content calendars, and working with internal or external marketing partners as needed. Ensure written communications align with brand voice, executive tone, and strategic priorities. Track deadlines and approvals for marketing and communications deliverables to ensure timely execution. Family Office & Personal Support Support family office operations including coordination of personal and business expenses, bill pay processes, and expense classification across company, family office, and personal accounts. Provide logistical and administrative support for personal matters related to the CEO, including scheduling, errands, reservations, and time-sensitive requests. Assist with personal event planning, household-related coordination, and property-related projects as needed. Provide support to immediate family members at the CEO's direction, coordinating logistics, scheduling, and administrative needs. Assist with pet-related care coordination, including scheduling veterinary appointments, grooming, walking and transportation, and care arrangements during travel periods. Coordinate executive and family-related travel logistics including itineraries, accommodations, ground transportation, and troubleshooting during travel. Qualifications & Attributes 2-3 Years EA Experience Supporting C-Level Executive Highly proactive and anticipatory; identifies needs before being asked. Excellent Writing Skills Exceptionally organized with strong attention to detail and follow-through. Polished, warm, and hospitality-oriented with strong executive presence. Flexible and available to accommodate travel, off-site work, and time-sensitive personal requests. Calm under pressure and solution-focused. Trusted with sensitive information and exercises sound judgment at all times. Comfortable operating in both corporate and family office environments with professionalism and discretion. Must have a valid driver's license and have reliable transportation. Must be willing to work out of our Oakland office. This is not a remote position .

Job Description EMPLOYMENT TYPE: Full Time FLSA Status: NON-EXEMPT COMPENSATION: $20.91- $26.77 APPLICAITON DEADLINE: Open Until Filled MISSION STATEMENT: Join Kings Community Action Organization (KCAO) and make a difference in Kings County, CA. KCAO envisions a future where all people in Kings County are able to live with dignity, have access to available resources and have the opportunity, motivation and ability to live economically productive and satisfying lives. Our Mission: Working as a team, KCAO will seek and provide programs that develop self-sufficiency in individuals, families, and communities within Kings County. Our Vision: Kings County residents and communities will achieve self-sufficiency through the high quality and client-focused programs of KCAO. We are a private nonprofit helping people and changing lives in Kings County since 1965. Do you see yourself as part of our team of passionate, committed, and caring people? JOB SUMMARY: The Administrative Assistant III models outstanding customer service to all stakeholders. Administrative Assistant III works under the supervision of and supports the Administrative Services Director in order to enhance the effectiveness of the Administrative Services Department through a one-on-one relationship. The Administrative Assistant III serves as the primary point of contact for all essential matters pertaining to the Administrative Services Department and is responsible for performing a variety of administrative and operational tasks related to the oversight of daily office operations and acts as a representative of the Administrative Services Director. DUTIES AND RESPONSIBILITIES: Conserves Administrative Services Director's time by tracking and routing correspondence, mail, contracts, grants, and other related documentation. May draft letters and documents, initiating telecommunications. Communicates clearly and effectively with the Administrative Services Director regarding organizational needs, appointments and other commitments. Welcomes guests and staff to the office by greeting them, in person or on the telephone, answering or directing inquiries. Supporting the Administrative Services Director by scheduling meetings, information sharing, compiling monthly board committee packets and information, and may serve as the Recorder as needed. Assist in maintaining Administrative Services Director's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Provides administrative support to all Administrative Services areas, including the Finance and Human Resources Departments. May occasionally provide support to other Administration and Executive Departments as needed. May submit inquiries or requests regarding personnel action forms on behalf of the Administrative Services Director. Assist with maintaining records, reports, and logs pertaining to various flow processes as needed. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Perform administrative/office work including but not limited to compiling data for reports, preparing reports, composition and typing of correspondence, memos, entering computer data, establishing and maintaining files, and maintaining flow of internal and external correspondence. Maintain confidence and protect operations by keeping information confidential. Gather and compile necessary information in anticipation of Administrative Services Director's and department's needs. Responsible for maintaining a key box that contains select keys for the Administrative Services Department; checks keys in/out to staff as needed. Maintains the department's spare equipment, such as laptops; checks devices in/out to staff as needed. Supports Administrative Services team by requesting vehicle check outs, and submitting facilities and IT tickets as needed. Ensure operation of office equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; evaluating new equipment and techniques. Prepares purchase requisitions and check requests for the department to ensure prompt payment of financial obligations in accordance with Fiscal procedure(s). Maintains office supplies for Administrative Services Offices; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies all in accordance with KCAO purchasing policy. Prepare reports monthly and annually as requested by the Administrative Services Director. May support Administrative Services Department by assisting with preparations and coordination of meetings, including but not limited to department staff meetings, New Employee Orientation, Supervisor Orientation, Onboarding, PHAT Friday, and Financial Advisor meetings with staff. May serve as a core member of the Annual Celebration of Employees (ACE) event planning committee. May serve as a department representative and an active member on KCAO committees, such as the Employee Advisory Committee (EAC) and the Safety Committee. May serve as back-up to provide coverage or coordinate coverage for the front desk reception area. Recording meetings as requested by the Administrative Services Director. Maintains professional and technical knowledge by attending educational workshops or training, as applicable. Attend all necessary meetings and conferences. Special events and projects assigned. Perform all other duties as assigned. EDUCATION/EXPERIENCE: A.A degree in Business Administration or related field. AND A minimum of two years administrative support experience to a department manager or director; OR High School diploma or (equivalent). AND A minimum of five years administrative support experience to a department manager or director. OTHER REQUIREMENTS: Travel and attend out of area meetings and conferences as required per the funding source(s). Work variable hours and days, including those outside regular Monday through Friday, 8 a.m. to 5 p.m. business hours. Meet and maintain KCAO hiring requirements which include: Criminal Record Clearance including California DOJ, FBI, Child Abuse Centralized Index (CACI), National Sex Offender Public Website (NSOPW), and the California Sex and Arson Registry (CSAR)(Megan's Law). Health examination with tuberculin clearance. Ability to be contacted outside of regularly scheduled work hours in case of emergency. KNOWLEDGE, SKILLS AND ABILITIES: Bi-lingual (English/Spanish) is preferred. Customer Service - Basic knowledge of principles and processes for providing high quality customer service through individual, group and community interactions. Editing - The ability to check for spelling, comprehension and consistency, and then suggest revisions as needed. Problem Solving - Identifying problems and reviewing related information to develop and evaluate options and implement solutions. Organization - Very strong organization and follow-up skills. Interaction - Ability to interact effectively with entire organizational strata from entry level to senior management, Executive Director, and up through Board of Directors' level to gain consensus and feedback on decisions and initiatives. Prioritization - Ability to multitask and prioritize objectives and tasks daily, as well as mid and long term. Timeliness - Responding to requests and other needs in a timely manner; consistently meeting deadlines. Objectivity - Must be able to maintain a sense of objectivity and confidence at all times, particularly when handling sensitive issues. Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology. Computers and Electronics - Knowledge of, electronic equipment, and computer hardware and software, including applications and programming. Attention to Detail - Must have good attention to detail skills such as being thorough in completing work tasks accurately. Typing - Ability to type 45 wpm on a keyboard Mathematics - Ability to add, subtract, divide, multiply; use fractions, percentages, decimals and basic math. Collaboration - Ability to work in a team-based environment to accomplish common goals. Professionalism - Ability to maintain professional objectivity in all situations and act in a manner distinguished by high level of character. Adaptability - Ability to adapt easily to changing conditions and work responsibilities, including the acceptance of suggestions and ideas from Supervisors, team members and authorities in the field. Transportation - Access to reliable transportation is needed, but a personal vehicle is not required. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to assist qualified individuals with disabilities in performing the essential functions. While performing the duties of this job, the employee is required to: Frequently sit for lengthy periods of time of 6 hours or more per day, with the ability to stand, walk short distances and stretch as needed. Occasionally stand and walk for periods or 2 or more hours per day. Frequent use of hands and fingers to handle or feel objects, tools or controls such as pens to write, and computer keyboard and mouse, requiring repetitive motion of fingers, hand, wrist and arms for lengthy periods of time. Frequently reaching with hands and arms upward, outward and downward. Frequently bend and stoop to access files and documents. Specific vision abilities required by the job include close vision, distance vision, and the ability to adjust focus, including the ability to use a computer and drive a company vehicle. Communicate through frequent use of telephone and other forms of oral communication throughout the day (also requiring repetitive motion of fingers, elbow and hand). Frequently lift up to 5 pounds from ground level to a height of 60 inches. Occasionally lift up to 30 pounds from ground level to a height of 60 inches. Occasionally ascend/descend one flight of stairs. Occasionally use fingers, hands, arms, legs, feet, eyes and other related body movements to drive a vehicle. Occasionally travel from site to site in all weather conditions as requested or needed. Occasionally walk and stand outdoors for periods up to 2 hours. This position description is only a listing of the representative duties and responsibilities and not meant to be an exhaustive list of every duty and responsibility. This position description is meant to communicate expectations for minimal and satisfactory job performance and not intended to be an employment contract of any kind or type. Job Posted by ApplicantPro

Easterseals is leading the way to full equity, inclusion and access through life-changing disability and community services. For more than 100 years, we have worked tirelessly with our partners to enhance quality of life and expand local access to healthcare, education and employment opportunities. Easterseals Southern California provides essential services and on-the-ground supports to more than 15,000 people each year-from early childhood programs for the critical first five years, to autism services, daily and independent living services for adults, employment programs, veterans' services and more. Our public education, policy and advocacy initiatives positively shape perceptions and address the urgent and evolving needs of the one in four Americans with disabilities today. Together, we're empowering people with disabilities, families and communities to be full and equal participants in society. Join us as we seek to be the most inclusive place for people with disabilities to live, learn, work & play easterseals.com/southerncal Competitive Compensation Starting pay $24/hour OVERVIEW OF POSITION: Under general supervision, performs a variety of general administrative support activities for the efficient operation of assigned office/service line. Serves as primary point of contact for matters related to service line. Facilitates office operations through the coordination of phones, mail, supplies, equipment and support. Compiles and analyzes basic information for inclusion in reports or presentation materials; prepares charts, graphs, or tables as necessary. ESSENTIAL FUNCTION: Provides administrative and operational support. Serves as initial point of contact to clients, visitors, associates, management, contractors, etc. Provides support in meeting organization, preparation, setting agendas, and taking notes. Assists with the scheduling and posting of deadlines. Provides support with setting up safety meetings and in-office drills. Maintains manager's calendar; organizes and schedules appointments, books travel arrangements as necessary. Submits and reconciles expense reports. Answers and directs phone calls, retrieves messages. Checks incoming and outgoing mail. Writes and distributes email, correspondence memos, letters, faxes and forms. Assists with the maintenance and updates to division policies and procedures when needed. Maintains contact lists and filing systems. Assists in the preparation of regularly scheduled reports. Orders office and program supplies; researches options with vendors and suppliers. May deliver scheduling services, based on the service lines needs. Performs other duties as assigned. EDUCATION: Typically requires H.S. Diploma or national equivalent. EXPERIENCE: 1 to 2 years' experience, or equivalent combination of training, education and experience to perform the job successfully. KNOWLEDGE, SKILLS, ABILITIES: Demonstrated proficiency with MS Office applications (Word, Excel, Outlook). Ability to communicate effectively, through oral and written skills, and work cooperatively with all levels of staff and the general public. Ability to maintain customer service orientation and professionalism in all interactions. Ability to exercise independent judgment and employ basic reasoning skills. Ability to exercise discretion and maintain a high level of confidentiality with sensitive documentation and/or situations. Ability to obtain and maintain a criminal record/fingerprint clearance from the Department of Justice and Federal Bureau of Investigation per Easterseals Southern California and/or program requirements. The working conditions are generally favorable. Lighting and temperatures are adequate, and there are no unpleasant or hazardous conditions caused by noise, heat, dust, etc. The position requires occasional standing, bending, reaching, stooping, squatting, kneeling, grasping, lifting and twisting. Carrying/Lifting: Occasional / Up to 30 lbs. Standing: Occasional / Up to 3 hours per day Sitting: Constant / Up to 8 hours per day Walking: Occasional / Up to 3 hours per day Repetitive Motion/Activity: Keyboard activity, telephone use, writing Visual Acuity: Ability to view computer monitor and read newsprint Travel: None Environmental Exposure: None

Easterseals is leading the way to full equity, inclusion and access through life-changing disability and community services. For more than 100 years, we have worked tirelessly with our partners to enhance quality of life and expand local access to healthcare, education and employment opportunities. Easterseals Southern California provides essential services and on-the-ground supports to more than 15,000 people each year-from early childhood programs for the critical first five years, to autism services, daily and independent living services for adults, employment programs, veterans' services and more. Our public education, policy and advocacy initiatives positively shape perceptions and address the urgent and evolving needs of the one in four Americans with disabilities today. Together, we're empowering people with disabilities, families and communities to be full and equal participants in society. Join us as we seek to be the most inclusive place for people with disabilities to live, learn, work & play easterseals.com/southerncal Hourly rate $22.12 per hour. OVERVIEW OF POSITION: Under general supervision, performs a variety of general administrative support activities for the efficient operation of assigned office/service line. Serves as primary point of contact for matters related to service line. Facilitates office operations through the coordination of phones, mail, supplies, equipment and support. Compiles and analyzes basic information for inclusion in reports or presentation materials; prepares charts, graphs, or tables as necessary. ESSENTIAL FUNCTION: Provides administrative and operational support. Serves as initial point of contact to clients, visitors, associates, management, contractors, etc. Provides support in meeting organization, preparation, setting agendas, and taking notes. Assists with the scheduling and posting of deadlines. Provides support with setting up safety meetings and in-office drills. Maintains manager's calendar; organizes and schedules appointments, books travel arrangements as necessary. Submits and reconciles expense reports. Answers and directs phone calls, retrieves messages. Checks incoming and outgoing mail. Writes and distributes email, correspondence memos, letters, faxes and forms. Assists with the maintenance and updates to division policies and procedures when needed. Maintains contact lists and filing systems. Assists in the preparation of regularly scheduled reports. Orders office and program supplies; researches options with vendors and suppliers. May deliver scheduling services, based on the service lines needs. Performs other duties as assigned. EDUCATION: Typically requires H.S. Diploma or national equivalent. EXPERIENCE: 1 to 2 years' experience, or equivalent combination of training, education and experience to perform the job successfully. KNOWLEDGE, SKILLS, ABILITIES: Demonstrated proficiency with MS Office applications (Word, Excel, Outlook). Ability to communicate effectively, through oral and written skills, and work cooperatively with all levels of staff and the general public. Ability to maintain customer service orientation and professionalism in all interactions. Ability to exercise independent judgment and employ basic reasoning skills. Ability to exercise discretion and maintain a high level of confidentiality with sensitive documentation and/or situations. Ability to obtain and maintain a criminal record/fingerprint clearance from the Department of Justice and Federal Bureau of Investigation per Easterseals Southern California and/or program requirements. The working conditions are generally favorable. Lighting and temperatures are adequate, and there are no unpleasant or hazardous conditions caused by noise, heat, dust, etc. The position requires occasional standing, bending, reaching, stooping, squatting, kneeling, grasping, lifting and twisting. Carrying/Lifting: Occasional / Up to 30 lbs. Standing: Occasional / Up to 3 hours per day Sitting: Constant / Up to 8 hours per day Walking: Occasional / Up to 3 hours per day Repetitive Motion/Activity: Keyboard activity, telephone use, writing Visual Acuity: Ability to view computer monitor and read newsprint Travel: None Environmental Exposure: None

Our mission at the Ronald McDonald House Charities of Southern California (RMHCSC) is to provide comfort, care and support to children and families in Southern California. To achieve our vision of creating a community where children and their families embrace life and healing with a sense of hope, enthusiasm and joy, RMHCSC operates six Ronald McDonald Houses and two Ronald McDonald Family Rooms, along with Camp Ronald McDonald for Good Times. Ronald McDonald House Charities Inland Empire (IERMHC) creates a welcoming environment where families can remain close to their hospitalized children and focus on healing with hope, dignity, and compassion. The Administrative Assistant to the Executive Director (ED) is responsible for providing comprehensive administrative support to the ED and leadership staff. This position supports general office operations for the ED, maintains confidentiality, coordinates executive scheduling and calendar management, assists with board administration, and performs administrative functions consistent with IERMHC policies, procedures, and standards. Essential Duties and Responsibilities: The duties listed below are representative of the responsibilities required for this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. ED & Leadership Support Provide administrative and general office support to the ED and senior leadership staff in alignment with RMHCSC standards and expectations. Provide direct administrative support to the ED, including complex calendar management, scheduling internal and external meetings, coordinating logistics, preparing agendas, tracking and submitting check requests and expense reports, and ensuring the ED is well-prepared for meetings and engagements. Serve as the primary point of contact for scheduling requests involving the ED, prioritizing meetings and managing time effectively. Assist senior leadership staff as directed by the ED, including coordination of meetings, preparation of materials, and follow-up on action items. Draft, format, and proofread correspondence, reports, presentations, and internal documents on behalf of the ED and leadership team. Maintain confidentiality and exercise of sound judgment when handling sensitive organizational, personnel, and board-related information. Board of Trustees & Governance Support Support all administrative functions related to the ED's work with the IERMH Board of Trustees, including scheduling board and committee meetings, coordinating logistics, and preparing and distributing meeting materials. Maintain accurate and up-to-date board rosters, profiles, contact lists, and governance records. Prepare board packets, retreat materials, year-end reports, and committee documentation as needed. Record, transcribe, and distribute meeting minutes in a timely manner. Assist the ED with tracking board engagement, attendance, and governance-related deliverables, including support related to the Board Give or Get policy in collaboration with Development staff. Office & Administrative Operations Provide general administrative and office support for the ED and leadership staff, including answering phones, managing correspondence, distributing incoming mail, and preparing outgoing mail. Organize and maintain electronic and physical filing systems, ensuring records are accurate, accessible, and compliant with organizational standards. Monitor and maintain inventory of office supplies, business forms, postage, and administrative resources. Update organizational charts, emergency phone trees, and internal directories as needed. Track staff birthdays and employment anniversaries; coordinate cards and acknowledgments in collaboration with managers. Be an active participant in the RMHCSC Administrative Cohort. Development & External Relations Support Provide administrative assistance to the ED with grant submissions, donor correspondence, reports, and filing. Assist with managing and tracking development and external relations action items within the ED's portfolio, including assigning follow-up tasks and coordinating scheduling through Raiser's Edge and executive calendar systems. Assist with coordination and scheduling of speaking engagements, Speakers Bureau requests, and external presentations involving the ED. Respond to general inquiries from donors, partners, and community members, routing requests to appropriate staff as needed. Obtain estimates and coordinate logistics for printing, mailings, and administrative support related to development and external communications. Provide administrative support for signature events as needed. Other duties and responsibilities as assigned. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Work Experience: High school diploma or GED required; bachelor's degree preferred. Relevant experience may substitute for formal education. Minimum of one year of administrative or executive support experience preferred. Knowledge and Skills: Demonstrated experience supporting senior leadership and managing executive calendars. Exceptional attention to detail and follow-through. Strong organizational, time management, and multitasking skills. Ability to establish and maintain effective working relationships with board members, leadership staff, employees, volunteers, and the public. Ability to work independently, exercise discretion, and manage competing priorities in a fast-paced environment. Supervisory Responsibilities: None Language Skills: Ability to read, write, and interpret general business correspondence, reports, and procedure manuals. Strong verbal and written communication skills. Bilingual English/Spanish a plus. Computer Skills: Preferred experience using modern office productivity tools, including but not limited to Microsoft Office 365, Microsoft Teams, Canva, and comparable platforms. Comfort working with databases and administrative systems; experience with nonprofit environments preferred. Mathematical Skills: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Certificates, Licenses, Registrations: Valid California Driver's License and clean driving record required to operate company vehicles, as needed. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Regularly required to stand, walk, reach, talk, and hear. May occasionally lift and move items up to 25 pounds. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Equal Opportunity Employer

Easterseals is leading the way to full equity, inclusion and access through life-changing disability and community services. For more than 100 years, we have worked tirelessly with our partners to enhance quality of life and expand local access to healthcare, education and employment opportunities. Easterseals Southern California provides essential services and on-the-ground supports to more than 15,000 people each year-from early childhood programs for the critical first five years, to autism services, daily and independent living services for adults, employment programs, veterans' services and more. Our public education, policy and advocacy initiatives positively shape perceptions and address the urgent and evolving needs of the one in four Americans with disabilities today. Together, we're empowering people with disabilities, families and communities to be full and equal participants in society. Join us as we seek to be the most inclusive place for people with disabilities to live, learn, work & play easterseals.com/southerncal M-F 10-6 $23 per hour OVERVIEW OF POSITION: Under general guidance, performs a variety of administrative support activities for the efficient operation of the Behavior Provider Network (BPN), as well as leading and providing direction to other Administrative Assistants within the BPN. Facilitates office operations through the coordination of phones, mail, supplies, equipment and support. Compiles, audits, and analyzes information for inclusion in reports or presentation materials. ESSENTIAL FUNCTION: Leads and provides guidance to administrative assistants within the behavior provider network to ensure the highest quality of service with referrals, assignments, reports, and communications. Hires, trains, evaluates, and counsels administrative assistants, as necessary. Provides support in meeting organization and preparation; sets agenda and takes notes. Assists with the scheduling and posting of deadlines. Provides support with setting up safety meetings and in-office drills. Maintains manager's calendar; organizes and schedules appointments; books travel arrangements as necessary. Submits and reconciles expense reports. Answers and directs phone calls; retrieves messages. Checks incoming and outgoing mail. Writes and distributes email, correspondence, memos, letters, faxes and forms. Assists with the maintenance and updates to division policies and procedures when needed. Maintains contact lists and filing systems. Assists in the preparation of regularly scheduled reports. Aggregates and produces monthly data reports on network provider performance. Coordinates and oversees audit data review as necessary. Performs other duties as assigned. EDUCATION: Requires a High School Diploma, GED, or national equivalent EXPERIENCE: 5+ years of related experience. KNOWLEDGE, SKILLS, ABILITIES: Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint), Windows-based applications, databases, and internet usage. Excellent organizational, decision-making, and oral and written communication skills to be able to communicate effectively with all levels of associates, physician's office personnel, and the general public. Ability to assist in efficient office operations, work independently, and as a team member. Ability to maintain customer-service orientation and professionalism in all interactions. Ability to exercise discretion and confidentiality pertaining to the work environment. Ability to prioritize and organize workload and be able to produce high-quality results with meticulous attention to detail. Ability to remain focused and flexible while shifting/changing priorities, heavy workload and tight deadlines. Ability to acquire an understanding of organization and department policies and practices. Ability to obtain and maintain a criminal record/fingerprint clearance from the Department of Justice and Federal Bureau of Investigation per Easterseals of Southern California and/or program requirements. Ability to travel locally; maintain driving record in compliance with Transportation Safety Standards; maintain auto insurance and vehicle registration. Carrying/Lifting: Occasional Standing: Occasional Sitting: Occasional Walking: Occasional Repetitive Motion/Activity: Frequent speaking, listening to clients, staff, andother professionals. Visual Acuity: Paying close visual attentionwhile working on a tablet/computer/laptop. Travel: Up to 10% Environmental Exposure: Exposure to unpleasant or hazardous workingconditions (noise, heat, dust, bodily fluids, etc.) less than 5% of work time.

The Administrative Assistant II is a high-level administrative position that works closely with the VP. The Administrative Assistant helps guide the top level of the organization, works on key strategic initiatives, and participates in strategic process development. The AA II helps lead operational projects and supports the VP's work with Executive Leadership and Senior Management.DUTIESSUMMARY The Administrative Assistant II is a high-level administrative position that works closely with the VP. The Administrative Assistant helps guide the top level of the organization, works on key strategic initiatives, and participates in strategic process development. The AA II helps lead operational projects and supports the VP's work with Executive Leadership and Senior Management. ESSENTIAL DUTIES To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Participates on project teams related to a range of operational or programmatic matters. Completes a broad variety of administrative tasks for the VP including managing an extremely active calendar of appointments, completing expense reports and invoices, and preparing correspondence that is at times highly confidential. Drafts original and routine correspondence for VP's signature. Plans and prepares materials for team meetings including analysis of relevant client, service, and outcome data. Manages program team calendar and action items. Develops and maintains appropriate document filing systems and ensure compliance with records retention procedures. Develops relationships with key programmatic contacts, both internal and external. Able to handle sensitive information with the utmost confidentiality at all times. Continued Essential Duties for AA II Psychiatry: Assists VP or program leads with implementation, tracking, and monitoring of time-sensitive consents and court documents, as well as managing critical medication prescriptions for children and youth. Bilingual - Fluent Spanish required. Continued Essential Duties for AA II Program Operations: Completes a broad variety of administrative tasks for the VPPO including arranging complex and detailed travel plans, itineraries, and agendas, taking clear and concise minutes, and compiling documents for travel-related meetings. Creates and edits presentations, documents, and reports for the VPPO as required. ADDITIONAL DUTIES Other duties and special projects as assigned SUPERVISORY RESPONSBILITIES This job has no supervisory responsibilities QUALIFICATIONSEDUCATION & EXPERIENCE 3+ years administrative experience, preferably with 2+ years supporting executive-level leadership Bachelor's degree from a four-year university preferred OTHER QUALIFICATIONS Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly and timely with excellent attention to detail. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment. Experience with facilitating meetings. Familiarity working with organizational budgets. Possesses a valid driver's license and state-required auto insurance. This position may require some travel to local worksites Ability to interact with a diverse level of persons service population with diplomacy and tact. Maintains patient privacy, including protecting confidentiality, safeguarding the integrity and availability, and limiting the use and disclosure of patient Protected Health Information (PHI) to authorized individuals and entities. Participates in, conducts, and sustains performance quality improvement activities according to designated role and responsibilities. Sensitivity to service population's cultural and socioeconomic characteristics. Excellent verbal and written communication skills, including the ability to draft correspondence with and other communications quickly with minimal direction. CERTIFICATES, LICENSES, REGISTRATIONS None required COMPUTER SKILLS Must have advanced knowledge proficiency of computer programs in a Windows environment. VISION REQUIREMENTS No special vision requirements NOISE LEVEL Moderate noise REQUIRED TRAINING New Hire Orientation IT Orientation AB-1343: Sexual Harassment Prevention Training Mandated Reporter Training COMPENSATION: $26.75 USD - $32.10 USD In accordance with California law, the expected pay range for this position is included in this posting. The actual compensation will be determined based on factors permitted by law. New hires will be offered a salary at the starting point of the range to maintain internal inequity and allow opportunity for future salary growth. CII salaries are determined based on comprehensive internal and external market analysis, as well as the skills, education, and experience relevant to each position. BENEFITS: Generous paid PTO, plus 10 paid holidays and CII is closed between Christmas and New Year Excellent medical, dental, and vision insurance for eligible employees and qualified dependents 403b Retirement Plan with employer contribution for eligible employees Up to $4,500 in tuition reimbursement per calendar year Eligible for the Public Service Loan Forgiveness program Flexible Spending Account (FSA) & Health Savings Account (HSA) Employer paid Life and AD&D Insurance Voluntary Supplemental Insurance Opportunity for growth & advancement Professional development & continued training Team building & bonding through company sponsored events & activities CONTINGENCIES: Influenza immunization or declination COVID-19, MMR and Tdap immunizations Education verification Reference check Background fingerprint clearance (FBI, DOJ, CACI) conducted by the California Department of Social Services Drug and alcohol screening Tuberculosis screening

Job Description Free Wheelchair Mission (FWM) is a humanitarian, faith-based, non-profit organization based in Irvine, California, USA. Our mission is to “Transform lives through the gift of mobility to people with disabilities living in developing nations as motivated by Jesus Christ.” There are an estimated 80 million people around the world today in need of a wheelchair. We are focused and committed to being a leading provider of mobility in developing countries, but beyond placing a recipient in a wheelchair, we are bringing transformation that opens doors to education, employment opportunities, and community that these individuals only dreamed of before receiving the gift of mobility. Free Wheelchair Mission is seeking a Development Administrative Assistant who not only meets the requirements of the job but has an interest in being part of an organization that is making a significant difference in the lives of individuals in need throughout the world. Job Summary: Performs diverse and advanced duties in an administrative support role for the Development Team. She/He will use discretion and exercise complete confidentiality, judgement, and tact in daily work and with the preparation of correspondence, agendas, reports, and strategic scheduling. Displays a practical knowledge of the policies and procedures of Free Wheelchair Mission. Exhibits professionalism with donors, staff, visitors, and stakeholders via phone and written correspondence, and other interactions. Assists Development Team in the administrative functions relating to fundraising. Responsibilities: Work in collaboration with the Development Administrative Team to provide administrative support to the Development Team, including scheduling and organizing external and internal meetings, task and project management support, preparing donor mailings upon request and for campaign/event specific needs, operational and administrative functions relating to fundraising and grant submission, providing support for email correspondence and calendar management. Provide administrative and operational support to fundraising professionals across diverse portfolios, collaborating closely to manage internal requests, coordinate tasks, maintain files and documentation, and support donor stewardship activities in order to promote efficient fundraising operations. Manage department correspondence including incoming and outgoing email, mail, and phone calls, answering inquiries on own initiative and determining within established guidelines if executive action is required. Handle donor acknowledgments including appropriate calls, greeting cards and other correspondence. Serve as Salesforce super user for the Development Team, assisting with data entry, account/contact creation, fundraising and event dashboards, and producing and preparing reports. Provide office management support, serving as back-up to Operations Team to answer phones, process mail and offer administrative support as needed. Provide backup administrative support for councils/committees and other external meetings and Free Wheelchair Mission events including scheduling, agendas, meeting preparation documents, and notes. Other duties and tasks assigned by direct supervisor. Occasional evenings and weekends. Share the message of Free Wheelchair Mission and our vision. Minimum Experience and Required Skills: Bachelor's degree required. A minimum of two years of administrative experience, prior nonprofit experience is ideal. Detail-oriented with excellent organizational and administrative skills; able to plan ahead, think proactively, solve problems, and manage multiple tasks with confidence and strong follow through. Highly developed analytical skills and writing skills, with the ability to gather, evaluate, and synthesize information clearly and concisely. Strong interpersonal and customer service skills, including effective email, telephone and written communication; able to maintain a high level of discretion, confidentiality, and professionalism. Professional with strong work ethic; collaborative team player able to interact diplomatically with diverse team members and external stakeholders. Excellent computer skills; proficient in Microsoft Office Suite. Strong working knowledge of donor base management (Salesforce) a plus. Physical Demands: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 50 pounds. Compensation: Depending upon qualifications and experience, $20 - $26 per hour. Free Wheelchair Mission is an EQUAL OPPORTUNITY EMPLOYER. This position is employed “at will” by Free Wheelchair Mission. Powered by JazzHR OuheP4r6k4

Free Wheelchair Mission (FWM) is a humanitarian, faith-based, non-profit organization based in Irvine, California, USA. Our mission is to “Transform lives through the gift of mobility to people with disabilities living in developing nations as motivated by Jesus Christ.” There are an estimated 80 million people around the world today in need of a wheelchair. We are focused and committed to being a leading provider of mobility in developing countries, but beyond placing a recipient in a wheelchair, we are bringing transformation that opens doors to education, employment opportunities, and community that these individuals only dreamed of before receiving the gift of mobility. Free Wheelchair Mission is seeking a Development Administrative Assistant who not only meets the requirements of the job but has an interest in being part of an organization that is making a significant difference in the lives of individuals in need throughout the world. Job Summary: Performs diverse and advanced duties in an administrative support role for the Development Team. She/He will use discretion and exercise complete confidentiality, judgement, and tact in daily work and with the preparation of correspondence, agendas, reports, and strategic scheduling. Displays a practical knowledge of the policies and procedures of Free Wheelchair Mission. Exhibits professionalism with donors, staff, visitors, and stakeholders via phone and written correspondence, and other interactions. Assists Development Team in the administrative functions relating to fundraising. Responsibilities: Work in collaboration with the Development Administrative Team to provide administrative support to the Development Team, including scheduling and organizing external and internal meetings, task and project management support, preparing donor mailings upon request and for campaign/event specific needs, operational and administrative functions relating to fundraising and grant submission, providing support for email correspondence and calendar management. Provide administrative and operational support to fundraising professionals across diverse portfolios, collaborating closely to manage internal requests, coordinate tasks, maintain files and documentation, and support donor stewardship activities in order to promote efficient fundraising operations. Manage department correspondence including incoming and outgoing email, mail, and phone calls, answering inquiries on own initiative and determining within established guidelines if executive action is required. Handle donor acknowledgments including appropriate calls, greeting cards and other correspondence. Serve as Salesforce super user for the Development Team, assisting with data entry, account/contact creation, fundraising and event dashboards, and producing and preparing reports. Provide office management support, serving as back-up to Operations Team to answer phones, process mail and offer administrative support as needed. Provide backup administrative support for councils/committees and other external meetings and Free Wheelchair Mission events including scheduling, agendas, meeting preparation documents, and notes. Other duties and tasks assigned by direct supervisor. Occasional evenings and weekends. Share the message of Free Wheelchair Mission and our vision. Minimum Experience and Required Skills: Bachelor's degree required. A minimum of two years of administrative experience, prior nonprofit experience is ideal. Detail-oriented with excellent organizational and administrative skills; able to plan ahead, think proactively, solve problems, and manage multiple tasks with confidence and strong follow through. Highly developed analytical skills and writing skills, with the ability to gather, evaluate, and synthesize information clearly and concisely. Strong interpersonal and customer service skills, including effective email, telephone and written communication; able to maintain a high level of discretion, confidentiality, and professionalism. Professional with strong work ethic; collaborative team player able to interact diplomatically with diverse team members and external stakeholders. Excellent computer skills; proficient in Microsoft Office Suite. Strong working knowledge of donor base management (Salesforce) a plus. Physical Demands: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 50 pounds. Compensation: Depending upon qualifications and experience, $20 - $26 per hour. Free Wheelchair Mission is an EQUAL OPPORTUNITY EMPLOYER. This position is employed “at will” by Free Wheelchair Mission.

About CCS CCS Facility Services is one of the largest building service contractors in the United States, providing expert janitorial and facility engineering services to thousands of commercial businesses with a deep bench of experienced cleaning and engineering professionals. Guided by a Service Heart we are a company Built to Serve with a passion to exceed our customer's expectations. Acerca de CCS CCS Facility Services es uno de los proveedores de servicios para edificios más grandes de los Estados Unidos, que brinda servicios de limpieza e ingeniería de instalaciones y edificios a miles de empresas comerciales con un amplio grupo de profesionales experimentados en limpieza e ingeniería. Guiados por un Corazón de Servicio, somos una empresa dedicada a Servir con pasión para superar las expectativas de nuestros clientes. Job Details: We are looking for a proactive and detail-oriented Administrative Assistant to provide administrative support to ensure the smooth operation of our office. The ideal candidate is highly organized and possesses excellent communication and multitasking skills. If you like working in a fast-paced environment with a collaborative, fun, and passionate team, we want to talk to you! Key Responsibilities: Maintain a well-organized and efficient office environment by managing supplies, equipment, and coordinating office logistics. Serve as a liaison between employees, clients, and external partners, handling incoming calls, emails, and inquiries with professionalism and courtesy. Assist in scheduling appointments, meetings, and events, ensuring all logistics are coordinated seamlessly. Prepare, edit, and proofread documents, reports, and presentations, maintaining a high level of accuracy and attention to detail. Manage data entry tasks, maintaining accurate and up-to-date records in databases and spreadsheets. Collaborate with various teams within the organization, providing administrative support as needed. Prepare meeting materials, take meeting minutes, and assist in organizing and coordinating team meetings. Qualifications: 2 plus years of experience as an Administrative Assistant or in a similar role. Fluency in both English and Spanish is required. Familiar with basic budgeting or financial responsibilities Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) Excellent written and communication skills Strong organizational and multi-tasking skills Strong attention to detail Ability to collaborate in a fast-paced environment. High school diploma or equivalent Must be 18 years of age or older. Benefits: CCS Facility Services' business foundation is our people. We recognize, invest and promote from within. Unified by our core values, you will discover a sense of community of amazing colleagues who are passionate and guided by a Service Heart to providing the best employee experience. A few added bonuses: Competitive pay and benefits package. Opportunities for professional development and advancement. Dynamic and collaborative work environment. Be a part of a growing company's success. Compensation $25-$30 hourly

The Residential Administrative Assistant II supports the JKC/BMC Manager of Residential Services to ensure all residential staff are fully trained and properly onboarded to best support the clients being served. This position is also responsible for supporting the Residential Manager in administrative duties that will best support the manager, the residential staff and the clients. This position is tasked with scheduling, tracking, training, monitoring and data quality. The Administrative Assistant II performs other specialized tasks as needed to ensure the proper functionality of the program(s) and to meet contractual obligations. Essential Functions Maintains tracking systems for various program details, to include budgetary limits, staff training logs, client surveys and Time and Activity forms. Schedules all meetings and creates agendas on behalf of the Residential Manager and communicates with HR to review resumes and schedule interviews as needed to ensure low vacancy rates in shelter staffing pattern. Maintains and purchases necessary programmatic items to ensure the highest quality services to those in our program, while also monitoring equipment list for funders. Ensures that all new hires are ready and equipped with necessary documentation, trainings, understanding of the programs and populations served, uniforms are ordered, and the POC person for new hires to address any questions or concerns as it relates to these items. Ensures that intake documentation and waitlists are properly reviewed and monitored Ensures that all reports regardless of frequency are reviewed, and completed before deadline Reviews and monitors CSTAR data, and ensures that quality data is entered into the system and trains staff as needed to ensure the highest level of data is entered Creates and posts relevant updates, changes and events for the clients in the program All other duties as assigned. Qualifications High school Diploma or GED At least one year of office experience required and at least 6 months of social services experience preferred Basic Computer skills and understanding of MS Office. Participate in an annual Tuberculosis screening and/or other screenings when necessary. Reasonable accommodations may be granted where appropriate. The Pay Rate for this role is based on several factors including the candidate's experience, qualifications, and internal equity. The initial offer usually falls between the minimum and midpoint of the applicable salary range. Pay Band N2: $21.30 - $26.54 (Midpoint: $23.31)

Job Description The Residential Administrative Assistant II supports the JKC/BMC Manager of Residential Services to ensure all residential staff are fully trained and properly onboarded to best support the clients being served. This position is also responsible for supporting the Residential Manager in administrative duties that will best support the manager, the residential staff and the clients. This position is tasked with scheduling, tracking, training, monitoring and data quality. The Administrative Assistant II performs other specialized tasks as needed to ensure the proper functionality of the program(s) and to meet contractual obligations. Essential Functions Maintains tracking systems for various program details, to include budgetary limits, staff training logs, client surveys and Time and Activity forms. Schedules all meetings and creates agendas on behalf of the Residential Manager and communicates with HR to review resumes and schedule interviews as needed to ensure low vacancy rates in shelter staffing pattern. Maintains and purchases necessary programmatic items to ensure the highest quality services to those in our program, while also monitoring equipment list for funders. Ensures that all new hires are ready and equipped with necessary documentation, trainings, understanding of the programs and populations served, uniforms are ordered, and the POC person for new hires to address any questions or concerns as it relates to these items. Ensures that intake documentation and waitlists are properly reviewed and monitored Ensures that all reports regardless of frequency are reviewed, and completed before deadline Reviews and monitors CSTAR data, and ensures that quality data is entered into the system and trains staff as needed to ensure the highest level of data is entered Creates and posts relevant updates, changes and events for the clients in the program All other duties as assigned. Qualifications High school Diploma or GED At least one year of office experience required and at least 6 months of social services experience preferred Basic Computer skills and understanding of MS Office. Participate in an annual Tuberculosis screening and/or other screenings when necessary. Reasonable accommodations may be granted where appropriate. The Pay Rate for this role is based on several factors including the candidate's experience, qualifications, and internal equity. The initial offer usually falls between the minimum and midpoint of the applicable salary range. Pay Band N2: $21.30 - $26.54 (Midpoint: $23.31)

The Residential Administrative Assistant II supports the JKC/BMC Manager of Residential Services to ensure all residential staff are fully trained and properly onboarded to best support the clients being served. This position is also responsible for supporting the Residential Manager in administrative duties that will best support the manager, the residential staff and the clients. This position is tasked with scheduling, tracking, training, monitoring and data quality. The Administrative Assistant II performs other specialized tasks as needed to ensure the proper functionality of the program(s) and to meet contractual obligations. Essential Functions Maintains tracking systems for various program details, to include budgetary limits, staff training logs, client surveys and Time and Activity forms. Schedules all meetings and creates agendas on behalf of the Residential Manager and communicates with HR to review resumes and schedule interviews as needed to ensure low vacancy rates in shelter staffing pattern. Maintains and purchases necessary programmatic items to ensure the highest quality services to those in our program, while also monitoring equipment list for funders. Ensures that all new hires are ready and equipped with necessary documentation, trainings, understanding of the programs and populations served, uniforms are ordered, and the POC person for new hires to address any questions or concerns as it relates to these items. Ensures that intake documentation and waitlists are properly reviewed and monitored Ensures that all reports regardless of frequency are reviewed, and completed before deadline Reviews and monitors CSTAR data, and ensures that quality data is entered into the system and trains staff as needed to ensure the highest level of data is entered Creates and posts relevant updates, changes and events for the clients in the program All other duties as assigned. Qualifications High school Diploma or GED At least one year of office experience required and at least 6 months of social services experience preferred Basic Computer skills and understanding of MS Office. Participate in an annual Tuberculosis screening and/or other screenings when necessary. Reasonable accommodations may be granted where appropriate. The Pay Rate for this role is based on several factors including the candidate's experience, qualifications, and internal equity. The initial offer usually falls between the minimum and midpoint of the applicable salary range. Pay Band N2: $21.30 - $26.54 (Midpoint: $23.31)

Full-time Description The Community Engagement Administrative Assistant provides essential administrative and operational support to the Community Engagement department. This role is responsible for the efficient and effective operation of the department office by performing a variety of tasks, including, but not limited to, managing clerical workflows; welcoming and engaging visitors; scheduling and calendar maintenance for community events; database entry and tracking; and report development. The Community Engagement Administrative Assistant coordinates the agency's involvement with various community events, provides relevant information to agency leadership, and maintains timely documentation for record-keeping. Essential Duties Serves as the first point of contact for general inquiries from the public, including receiving and directing incoming calls and receiving and forwarding emails to the appropriate personnel. Displays strong interpersonal relationship skills, including high levels of customer service skills to community partners to communicate value, respect, and care to a diverse group of stakeholders. Builds relationships with community members, including community partners, corporate supporters, volunteers, and donors. Maintains updated records in the electronic record-keeping system, Bloomerang, for all community partners. Input, record, and track interactions and updates in the system within 24-72 hours to provide accurate, up-to-date metrics. Coordinates the administrative needs for community events and individual appointments, including room bookings, attendee tracking, material gathering and preparation, information gathering and summary, and post appointment follow-up. Records, organizes, and distributes (in collaboration with the Community Engagement Manager) donated items, ensuring all items are new and appropriate. Maintains detailed documentation and tracking of (from receiving to verification that the clients received) gift cards, including gift card serial numbers and amounts. Prepares documents and mailers for regular community updates, including acknowledgement letters, marketing materials, event updates, agency updates, etc. to agency stakeholders, community partners, donors, etc. Other duties as assigned. Requirements Education / Experience Required High School Diploma or equivalent required; Associate's or Bachelor's degree preferred 1-3 years of administrative experience, preferably in a non-profit, healthcare, or social services environment. High proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with database management systems. Exceptional organizational skills and detail-oriented with the ability to manage electronic systems in a timely and efficient manner. Strong prioritization skills and ability to meet deadlines with high levels of accuracy. Knowledge of privacy rights and compliance associated with confidential information. Experience and knowledge of Customer Relationship Management systems, preferably Bloomerang. Clearances and Requirements Must successfully clear DOJ and FBI fingerprint checks. Must be at least 21 years of age. Valid California driver's license and current auto insurance. Salary Description $21.00 - $27.30

General Statement: The Fleet Science Center is seeking an experienced and knowledgeable Payroll Administrator / Accounting Assistant to join our team. The Payroll Administrator / Accounting Assistant supports the Fleet Science Center mission and visitor experience philosophy by overseeing payroll and assisting with the full-cycle accounting process. This is a mid-level position in a fast-paced, dynamic non-profit organization which relies on retail, grant, and donation-based funding, as well as group and event sales. The Accounting Department is a small team that is generally cross trained in all functions of the company's accounting processes. Compensation for this position includes our generous benefit package - 100% employer paid medical, dental, vision, and life insurance, paid time off, and 401k retirement plan. Working for the Fleet also comes with great perks including free access to other Balboa Park museums and the San Diego Zoo, free Fleet Science Center passes to share with friends and family, discounts at the Fleet's Science Store and Craveology Cafe, and other discounts at vendors around Balboa Park! Come join our team! Reports to: Chief Financial Officer Primary Duties and Responsibilities: Process employee expense reimbursements. Provide support with accounts payable and accounts receivable procedures. Process all uploads from Galaxy - (POS) platform to fund Accounting System. Reconcile monthly inventory and prepare the necessary journal entries. Enter bank items and process all monthly bank reconciliations. Prepare and file monthly and quarterly sales tax payments and filings. Participate in monthly financial meetings with departments Assist with annual audit and tax schedules Process payroll for an average of 125 employees, including ensuring proper labor allocations across multiple departments, projects, and grants. Identify errors, omissions, and/or discrepancies on timecards; contact employee or supervisor as needed Generate reports and reconcile various payroll, accrual, tax, and benefit-related accounts each pay period, as well as on a monthly, quarterly, and annual basis Assist staff with questions regarding timecards and paychecks, as appropriate Assist supervisors with wage and hour reporting Process manual checks as required Oversee the monthly credit card reconciliation process for a large number of company cards, including confirming all receipts are received. Assist Accounting Department with other duties or projects as assigned Work closely with Human Resources Department to ensure compliance with all payroll and wage and hour laws and regulations. Tools and equipment used to perform this position: Computer, Microsoft Office Suite, Accounting Software e.g. Abila MIP, telephone, printer, office supplies. Supervision, direction, or guidance provided for this position: Performs routine duties without direct supervision. Supervision needed to assign priorities. Physical Requirements of this Position: Sedentary Work: Position involves sitting most of the time. Standing and walking are required occasionally. Position requires ability to exert minimal force of up to 10 pounds occasionally and minimal force to carry, lift, push, and otherwise move objects frequently. Qualifications Experience, Education, and Skills Required: A minimum of 3-5 years' experience processing complex payrolls, including experience working closely with payroll vendors. (Paycom experience strongly preferred.) Knowledge of accounting principles including Generally Accepted Accounting Principles (GAAP). Knowledge of federal and California payroll and wage and hour regulations including FLSA, overtime and meal break requirements, final pay requirements, etc. Discretion to maintain high-level of security and confidentiality of personnel, vendor, and Fleet data. High level of accuracy and attention to detail, including being the ability to connect finer details with the bigger picture. Ability to work autonomously with minimal oversight. Organizational skills and adaptability, able to remain organized and focused on deadlines in a dynamic work environment. Proactive in identifying errors or problems, and able to bring forward suggestions for corrections/solutions Good verbal and written communication skills. Experience working with employees in a variety of levels with varying degrees of financial understanding. High computer proficiency, particularly in being able to generate/modify reports in payroll software, accounting software, and Excel / Office. Previous nonprofit experience strongly preferred Cover letter encouraged, but not required.

Short-Term Championship Administration Intern The Riviera Country Club | Pacific Palisades, CA April 2026 - June 2026 (3 months) About this role: The USGA short-term internship program offers you the ability to unlock your potential in operations management while working with a diverse group of curious and passionate trailblazers who are the future of the USGA. Whether just getting started in operations management or continuing your education, this position allows individuals to unlock their potential by contributing to the success of the U.S. Women's Open Championship in a meaningful manner. To thrive in this position, be ready to bring your passion for golf, sports management, and hospitality to new heights while also learning to support sustainable golf course management practices. As a mid-term intern, you will gain professional development, career preparation tools, leadership experience, and a vast network with other professionals, all while having a lot of fun! This is a paid internship; candidates are eligible for overtime pay (time and a half) for any hours over 40 a week. What you'll do: The Championship Administration Intern will assist the Championship Manager and Championship Coordinator in supporting the championship team with administrative duties and the volunteer program. Intern(s) will have responsibilities during preparation and setup, the week of the championship, and the post-championship breakdown. Working at the U.S. Women's Open, you will experience a fast-paced work environment. The candidate must have the ability to work under pressure and handle multiple tasks at one time. Each day brings new challenges, and the intern must have top-notch organizational and communication skills. The ability to handle physical tasks such as lifting boxes and manual labor, spending extensive time in the sun/exterior environments, should be expected. The weeks leading up to the Championship will require at least (40) 40-hour work week, and as the Championship grows closer, lengthen to 80+ hours and will include weekends. Administrative Tasks: Assist in managing pre-championship staff meals, staff communications, and courtesy car distribution Assist in managing staff accommodation, room block changes, and arrival and departure tracking Staff arrival preparations, such as office space prep and arrival packet creation Future Site guest communication, arrival preparation, and reception preparation Answering phones, preparing mailings, opening incoming mail, and UPS shipping/receiving Keeping the Championship Office neat, clean, and organized. Volunteer Program: Assisting with volunteer training, including organizing training session materials and credential packets, and the distribution of volunteer credentials along with other important information. Managing the concerns, questions, and requests of volunteers before and during the championship. Assisting Committee Chairs with their responsibilities, including volunteer scheduling, site visits, and managing volunteer committees. Setting up, organizing, and tearing down volunteer areas on championship grounds. Marketing and Community Relations: Attend trophy tour events in the local market. Deliver promotional materials to local community groups. Engage with local partners in promoting the championship to their various stakeholders. Where you'll be: This role will be based out of Pacific Palisades, CA, at The Riviera Country Club Pay: $19.12/hr + Overtime What you bring: Ability to work long and strenuous hours (40 - 60+ hour work weeks) Effective communication with a wide variety of individuals involved in a national championship Resourceful, presentable, courteous, friendly, and organized Good follow-up skills and ability to handle issues quickly and calmly Ability to work independently and support the team Proficiency with Microsoft Office software - above average knowledge of Excel, Word, Outlook, PowerPoint, and Publisher Ability to prepare presentations to include PowerPoint and printed material Demonstrated ability to follow and execute detailed plans - able to anticipate and analyze problems and provide logical solutions Ability to work well under pressure This job description is not intended to be all-inclusive. Intern may perform other duties as assigned.

About this role: The Volunteer Administration Intern will assist with the Volunteer Program and administrative duties of the 2026 U.S. Women's Open Championship, including advance preparation/set-up, championship week responsibilities, and post-championship breakdown. The Championship Office is a fast-paced working environment. Intern must have the ability to work under pressure and handle many tasks at one time. Each day brings new challenges, and the intern must have top-notch organizational and communication skills. Daily, the intern will find themselves working in a typical office environment, but significant work will be done in exterior environments as well. The ability to handle physical tasks such as lifting boxes and manual labor may be required at times. In the weeks leading up to the championship, the intern will work at least (40) hour work weeks; however, as we grow closer to the championship, work weeks will lengthen to (60+) hours and will include weekends and holidays. What you'll do: Assisting with volunteer training, including organizing training session materials and credential packets, volunteer handbooks, and the distribution of volunteer credentials, along with other important information Managing the concerns, questions, and requests of volunteers before and during the championship Assisting Committee Chairs with their responsibilities, including volunteer scheduling, site visits, and managing volunteer committees Setting up, organizing, and tearing down volunteer areas on championship grounds. Answering phones, preparing mailings, opening incoming mail, and UPS shipping/receiving. Keeping the Championship Office neat, clean, and organized. Assisting with the creation of various correspondences, including emails and the Volunteer Newsletter Organizing the exchange and distribution of volunteer apparel Creation of volunteer credentials, as well as organizing and preparing for credential distribution Planning and carrying out volunteer incentives such as daily surprise and delights Assist with grassroots marketing efforts for the championship which could include speaking engagements, representing the championship at local events and member engagement events. This job description is not intended to be all-inclusive. Intern may perform other duties as assigned. Where you'll be: This role will begin at our Pinehurst, NC, campus and will relocate to Los Angeles, CA, closer to the championship. A housing stipend will be provided, as well as assistance with relocation expenses. Internship Pay: $17.00/hr + overtime (Pinehurst, NC) $19.46/hr + overtime (Los Angeles, CA) What you bring: Ability to work long and strenuous hours (40 - 60+ hour work weeks) Effective communication with a wide variety of individuals involved in a national championship Resourceful, presentable, courteous, friendly and organized Good follow-up skills and ability to handle issues quickly and calmly Ability to work independently and support the team Proficiency with Microsoft Office software - above average knowledge of Excel, Word, Outlook, PowerPoint and Publisher Ability to prepare presentations to include PowerPoint and printed material Demonstrated ability to follow and execute detailed plans - able to anticipate and analyze problems and provide logical solutions Ability to work well under pressure