Administrative Assistant jobs at Waste Connections - 96 jobs

Long-term 2 year + assignment with direct hire potential! Our client is seeking a detail-oriented Administrative Assistant to support daily office operations and provide reliable administrative support to the project team. Job Description: Provide administrative support and assist with projects or back-up support to the team. Manage office supplies inventory and other general office management responsibilities. Receptionist duties and distributing mail. Manage facility access with distribution of security badges. Manage meals and teambuilding events. Maintain cubical name tags/seating chart. Assist with payroll process, HR process workflow, and the systems used to properly hire, transfer, terminate, and pay all employees if needed Skills Required 0 - 5 years of administrative/business experience Working knowledge of Microsoft Office Suite Experience working with Pivot Tables, V-Look Ups, and other key Excel functions is a + Effective communication (both oral and written), and interpersonal skills Excellent organizational and time management skills Ability to multi-task and prioritize Good attention to details Positive attitude, eagerness to learn, and passion for continuous improvement. Ability to work independently, as well part of a team. Education/Training/Certifications High School Diploma or GED required Additional Requirements Regular, reliable attendance Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment. *GAS Global Services LLC is an Equal Opportunity Employer. Employment Decision are made without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factors protected by applicable federal, state or local laws. JOB-10045666

Is this you? You are an experienced and highly professional Executive Assistant to provide comprehensive administrative support to the CEO and President. You possess exceptional judgment, discretion, and organizational capability. You enjoy variety in your work and appreciate that no two days are the same If yes, then bring your talent and skills to F.E. Moran! We have an exciting opportunity for an Executive Assistant in our Northbrook office. As our company continues to expand, we want you to grow and develop with us! You Are: EXPERIENCED: Minimum of 5 years' experience supporting senior executives in a corporate or professional environment TECHNICAL: Exceptional written and verbal communication skills; Proficiency in Microsoft Office Suite A TEAM PLAYER: Effectively collaborate with and support team members both in office and field operations A SELF-STARTER: Demonstrated ability to work independently, manage multiple priorities, and exercise sound judgment What You'll Do: EXECUTE: Responsible for managing executive calendars, coordinating communications, preparing high-quality documentation, and ensuring the efficient execution of daily and strategic activities. DOCUMENT: Prepare agendas, presentations, correspondence, reports, and meeting materials REPORT: Arrange detailed travel itineraries and manage expense reporting in accordance with company policies PROJECTS: Support special projects and initiatives, ensuring deadlines and follow-up actions are completed SUPPORT: Will provide outside personal support as needed What We Offer: TOTAL REWARDS: Competitive salary and benefits package, including medical, dental, and vision; life and disability insurance; paid time off; and 401(k) retirement savings plan with discretionary company match WORK ENVIRONMENT: Professional, engaging, collaborative, and rewarding TEAM: You will be an integral part of a knowledgeable, high achieving, and industry-leading group of professionals Who We Are: The F.E. Moran Group of Companies is comprised of seven specialized businesses offering a full spectrum of HVAC, Mechanical Services, Fire Protection, Special Hazard Systems, Plumbing, Refrigeration, and Industrial Piping Services across virtually every market. We are a single-source contractor working seamlessly to consolidate resources and deliver outstanding construction and service solutions, regardless of size, scope, complexity, or location… We save lives, protect property, and create healthy environments. Interested? Apply Now! Candidates must be at least 21 years of age to be eligible for positions that require participation in the company's fleet program. This is a requirement for roles involving the operation of company vehicles. At F.E. Moran Group of Companies, we are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a specific need that requires accommodation, please advise a member of the Talent Acquisition team by contacting us at *******************.

Data Entry - Senior Department: Capturis The Data Entry Process & Performance Auditor will play a critical role in ensuring operational accuracy and consistency within the Senior Data Entry team. This position is responsible for auditing team workflows, such as first bill processing and exception handling, to identify process gaps, accuracy issues, and training needs. This role is focused on the quality and reliability of utility data capture processes. The auditor will work closely with the Team Lead and Assistant Team Lead to identify patterns, coach team members, and support ongoing process improvements that directly impact client satisfaction and operational performance. * Qualifications & Preferred skills * 1+ years of experience in Capturis Data Entry, with a solid understanding of utility billing structures and exception handling. * Familiarity with Capturis systems * Willingness to build cross-functional relationships and collaborate with other leadership and support roles across Capturis. * Demonstrated attention to detail and ability to perform thorough, objective audits of process-driven work. * Strong analytical and critical thinking skills; ability to identify trends and recommend solutions. * Effective communication and coaching skills, with the ability to give constructive feedback in a supportive and professional manner. * Ability to follow through and verify that identified issues are fully resolved and corrective actions are implemented. * Experience leading or assisting in training or mentoring is a plus. * Self-starter with the ability to work independently and manage multiple priorities.

OUC - The Reliable One, is presently seeking an Administrative Assistant III - SEC to join the Electric & Water Production division. At OUC, we don't just work - we're building a bright future of innovation and transformation for future generations. We are seeking a collaborative, team-oriented professional to provide advanced administrative support across multiple business units. This role includes managing payroll for a 70-person workforce, processing invoices and purchase orders, coordinating commission agenda items, maintaining records, and supporting leadership with calendar and administrative functions across SEC Units 1 & 2. Success requires a proactive, detail-oriented individual who can manage multiple priorities, adapt to a dynamic environment, and build strong relationships with diverse stakeholders. OUC is an industry leader and the second largest municipal utility in Florida committed to innovation, sustainability, and our community, OUC's mission is to provide exceptional value to our customers and community by delivering sustainable and reliable services and solutions. Join a team of visionary Change Agents, Strategists, and Community Ambassadors who understand the vital role of diverse experiences in powering creativity and industry transformation. At OUC, each position contributes to the success and achievement of our goals. Click here to learn more about what we do. The ideal candidate will have: * High school diploma or GED (Associate degree preferred) with at least five (5) years of experience in a mid- to advanced-level administrative role * Strong experience with payroll processing, including hands-on experience with Excel; experience with JD Edwards EnterpriseOne (E1) or Oracle is a plus; familiarity with 12-hour shift Dupont scheduling (day/evening rotations across multiple crews) is preferred * Advanced proficiency in Microsoft Excel, Word, and PowerPoint * Experience managing invoices, purchase orders, and procurement processes; Chrome River experience is a plus * Exceptional organizational skills, attention to detail, and the ability to prioritize and manage multiple tasks simultaneously * Strong written and verbal communication skills, including experience taking detailed meeting minutes, preparing professional correspondence and reports, and collaborating across teams * The ability to thrive in a fast-paced environment, effectively coordinating multiple priorities, calendars, and departmental activities * High attention to detail, proactive problem-solving skills, and the ability to pivot quickly in a dynamic environment * Flexibility to work a 3/2 hybrid schedule, including in-office and remote days, and willingness to support operations across varied shifts * Florida public notary license is preferred. OUC offers a very competitive compensation and benefits package. Our Total Rewards package includes, to cite a few: * Competitive compensation * Low-cost medical, dental, and vision benefits and paid life insurance premiums with no probationary period. * OUC's Hybrid Retirement Program includes a fully-funded cash balance account, defined contribution with employer matching along with a health reimbursement account * Generous paid vacation, holidays, and sick time * Paid parental leave * Educational Assistance Program, to include tuition reimbursement, paid memberships in professional associations, paid conference and training opportunities * Wellness incentives and free access to all on-site OUC fitness facilities * Access to family-oriented recreational areas * Paid Conference and Training Opportunities * Hybrid work schedule after training Click here to view our Benefits Summary. Salary Range: 27.30 - $40.96 per hour (estimated annually $56,800.64 - $85,200.96 annually commensurate on experience) Location: Stanton Energy Center, 5100 S. Alafaya Trail, Orlando, FL 32831 Please see below a complete Job description for this position. Job Purpose: Provide advanced administrative support accurately and independently to management and department staff. Perform all administrative functions such as handling correspondences, memos, time reporting, payroll, and scheduling meetings. Prepare reports, budgets, and administrative forms. Maintain employee files and prepare employees' travel business expense request/report. Prepare agenda item packages going to the commission. Maintain American Express procurement card statements. Collaborate and back-up other administrative staff. Process invoice payments and approvals. Primary Functions: * Coordinate the development of commission agenda items (i.e. write/review [review proper standards, grammatical style, structure, requirements, and format], ensure all supporting documentation is attached, meet submission deadlines); * Backup administrative assistants and executive assistants when out of the office - (i.e. payroll, office supplies, route incoming mail); * Assist in the development of annual operation budget with budget team and accounting; * Compile, create, prepare or review reports and records (i.e. meeting minutes, memos, business expense requests/reports, employee change notices, performance improvement plans, work orders, and HR Requisitions); * Review, reallocate, and reconcile, procurement card charges; * Complete, process, review and finalize payroll related activities (i.e. time entry, correct errors, time balance, mileage, reimbursements, calculate out of class, and prepare for approval); * Maintain hard-copy and electronic office files (i.e. employee, time-sheets, business expense reports, employee change notices, procurement card envelopes); * Schedule meetings, manage contacts, and coordinate major department functions; * Distribute mail; * Generate and/or edit power point presentations; * Review budget info for multiple business units and follow-up on corrections to be made; * Verify, prepare, and approve vendor invoices in Tungsten Network; * Order and maintain office supplies inventory; * Compile, verify, and enter requisitions across systems. Generate and process requisitions for the purchase of department's tools & materials. Provide support for purchasing activity involving requirements for RFPs, bid proposals, and contracts renewals; * Enter footprints tickets for equipment, software, new hires, system access and security access; * Provide training to administrative assistants and business unit staff on systems, processes and procedures; * Perform other duties as assigned. Technical Requirements: * Working knowledge of all, but not limited to the following: * Procurement process; * Administrative financial practices and procedures; * Software applications (i.e. JD Edwards EnterpriseOne, Chrome River, Tungsten Network, Documentum, Insight [console]); * Familiarity with all, but not limited to, the following: * Related industry, organizational and departmental regulatory guidelines, best practices, and procedures; * Ability to: * Apply financial understanding when providing business solutions to the business unit; * Clearly and effectively communication with departmental staff; * Understand and apply governmental accounting practices in the maintenance of financial records; * Make arithmetic computations using whole numbers, fractions and decimals; compute rates, ratios and percentages; * Use Microsoft Office Suite (Word, Excel, Outlook, etc.) and standard office equipment (telephone, computer, copier, etc.). Education/ Certification/ Years of Experience Requirements: * High school diploma or GED * Minimum of five (5) years of experience in a mid to advanced level administrative role * Associates degree from an accredited college or university preferred * Additional experience in the functional area of assignment may be preferred * Florida public notary license preferred Working Conditions: This job is absent of disagreeable conditions. Physical Requirements: This job consists of constant or very frequent speaking, hearing, reading, writing, typing, sitting, and repetitive motions. This job may occasionally consist of driving a company vehicle, reaching over head, and climbing (ladders, stairs, hills, etc.). OUC-The Reliable One is an Equal Opportunity Employer who is committed through responsible management policies to recruit, hire, promote, train, transfer, compensate, and administer all other personnel actions without regard to race, color, ethnicity, national origin, age, religion, disability, marital status, sex, sexual orientation, gender identity or expression, genetic information and any other factor prohibited under applicable federal, state, and local civil rights laws, rules, and regulations. EOE M/F/Vets/Disabled

OUC - The Reliable One, an industry leader and the second-largest municipal utility in Florida, is offering an internship program in the Digital & Technology division. The OUC Internship Program is dedicated to providing students with real-world, hands-on experience by partnering with energy leaders and experienced professionals, while bringing new and out-of-the-box perspectives and ideas that are essential for fostering the creativity and growth of any business. OUC's internship program provides emerging talent with an immersive view of the utility industry through on-the-job training, educational sessions, self-paced learning courses, and individual or team projects. We are looking for a System Administrator Intern. During this internship, you will partner with the Automation Tools team. You will be involved in: Participate in documenting internal procedures and contribute to writing clear, practical policy documents related to IT operations and security standards. Assist in developing training materials and user guides to support staff in using IT resources and following best practices. Collaborate with team members on IT projects and initiatives, contributing insights and following established project timelines. Assist in learning and supporting the maintenance and security of the organization's IT infrastructure, including servers, workstations, and network devices. Support IT staff in troubleshooting hardware, software, and connectivity issues to ensure reliable operations. OUC's mission is to provide exceptional value to our customers and community by delivering sustainable, reliable services and solutions. Click Here to learn more about our Emerging Talent Internship Program. Internship Eligibility: Currently enrolled at an accredited college or university Academic status of Juniors or above. Program of study: Information Technology, or Computer Science. Cumulative GPA of 3.0 or above at the time of application. Authorized to work in the United States. Previous internship experience preferred The Ideal Candidate will have: Strong academic foundation in Systems Administration, Cloud technologies, Power BI, Python and SQL. Proficient in Microsoft suite (Excel, PowerPoint) Excellent organizational skills with keen attention to detail. Self-motivated and proactive; able to work independently. Ability to prioritize and resolve issues under deadlines. Strong verbal and written communication skills. Solid analytical thinking and problem-solving ability. Proven ability to learn new skills quickly. OUC Internship Rewards Package Includes: Competitive pay Career acceleration and development Free access to on-site fitness centers at all locations Location: Pershing, 5971 Pershing Ave., Orlando, FL 32822 Compensation: $18 - $21 per hour, varies depending on the education level Schedule: Full-Time (up to 40 hours per week) as assigned by leader following Hybrid Schedule Note: Unofficial transcripts must be uploaded at the time of the application submission. OUC-The Reliable One is an Equal Opportunity Employer who is committed through responsible management policies to recruit, hire, promote, train, transfer, compensate, and administer all other personnel actions without regard to race, color, ethnicity, national origin, age, religion, disability, marital status, sex, sexual orientation, gender identity or expression, genetic information and any other factor prohibited under applicable federal, state, and local civil rights laws, rules, and regulations. EOE M/F/Vets/Disabled

OUC - The Reliable One, an industry leader and the second-largest municipal utility in Florida, is offering an internship program in the Digital & Technology division. The OUC Internship Program is dedicated to providing students with real-world, hands-on experience by partnering with energy leaders and experienced professionals, while bringing new and out-of-the-box perspectives and ideas that are essential for fostering the creativity and growth of any business. OUC's internship program provides emerging talent with an immersive view of the utility industry through on-the-job training, educational sessions, self-paced learning courses, and individual or team projects. We are looking for a System Administrator Intern. During this internship, you will partner with the Automation Tools team. You will be involved in: * Participate in documenting internal procedures and contribute to writing clear, practical policy documents related to IT operations and security standards. * Assist in developing training materials and user guides to support staff in using IT resources and following best practices. * Collaborate with team members on IT projects and initiatives, contributing insights and following established project timelines. * Assist in learning and supporting the maintenance and security of the organization's IT infrastructure, including servers, workstations, and network devices. * Support IT staff in troubleshooting hardware, software, and connectivity issues to ensure reliable operations. OUC's mission is to provide exceptional value to our customers and community by delivering sustainable, reliable services and solutions. Click Here to learn more about our Emerging Talent Internship Program. Internship Eligibility: * Currently enrolled at an accredited college or university * Academic status of Juniors or above. * Program of study: Information Technology, or Computer Science. * Cumulative GPA of 3.0 or above at the time of application. * Authorized to work in the United States. * Previous internship experience preferred The Ideal Candidate will have: * Strong academic foundation in Systems Administration, Cloud technologies, Power BI, Python and SQL. * Proficient in Microsoft suite (Excel, PowerPoint) * Excellent organizational skills with keen attention to detail. * Self-motivated and proactive; able to work independently. * Ability to prioritize and resolve issues under deadlines. * Strong verbal and written communication skills. * Solid analytical thinking and problem-solving ability. * Proven ability to learn new skills quickly. OUC Internship Rewards Package Includes: * Competitive pay * Career acceleration and development * Free access to on-site fitness centers at all locations Location: Pershing, 5971 Pershing Ave., Orlando, FL 32822 Compensation: $18 - $21 per hour, varies depending on the education level Schedule: Full-Time (up to 40 hours per week) as assigned by leader following Hybrid Schedule Note: Unofficial transcripts must be uploaded at the time of the application submission. OUC-The Reliable One is an Equal Opportunity Employer who is committed through responsible management policies to recruit, hire, promote, train, transfer, compensate, and administer all other personnel actions without regard to race, color, ethnicity, national origin, age, religion, disability, marital status, sex, sexual orientation, gender identity or expression, genetic information and any other factor prohibited under applicable federal, state, and local civil rights laws, rules, and regulations. EOE M/F/Vets/Disabled

Summary IT Application Administrator will report to the Supervisor of IT Enterprise Applications and will be a key team member in our growing and impactful organization. As the IT Application Administrator, you will work closely with other members of the Applications Team to support our internal applications and create innovative solutions in a constantly changing business environment. In addition to our internal applications, expect to work with 3rd party on-prem applications and SaaS applications. EDUCATION • Bachelor's degree in or (Associate and 3 years' experience) (preferably) Computer Information Systems, Computer Science, Math or related subject. • Without a degree 5 yrs. experience in IT (i.e. database admin., programming, network admin., systems, or security admin. (Required) EXPERIENCE • Experience will determine the position/title and are listed below in the POSITIONS section. LICENSE/CERTIFICATIONS • n/a OTHER RESPONSIBILITIES • Accept ERO position as needed. • Accept outage position as needed. ESSENTIAL RESPONSIBILITES Admin Application Knowledge: • Provides support to investigate and troubleshoot issues related with Oracle Applications Suite applications, Oracle database and Oracle Application Servers (mention our webservers here). • Performs daily system monitoring activities to include verifying the integrity and availability of business suite application server resources. • Supports the architecture and processes of Oracle 11g/12c/19c, Oracle Application Suite & more, BI Applications resources. • Supports developers for custom coding (PL/SQL), code migration, interface design, XML publisher reporting, SQL procedures and concurrent requests; and creates shell/SQL scripts, packages, and stored procedures to manipulate data. • Provides Oracle application systems administration including user account management and maintenance e.g., assigning printers, configuring and monitoring Report Manager queues, scheduling jobs, setting up profile options and setup/configuration/administration of Oracle alerts. • Evaluates, recommends and serves as point of contact (POC) for software and hardware for database, Oracle ERP applications, BI-Apps solutions and other third-party products. • Performs installations, configurations, upgrades, and advanced clone/patching of Oracle application servers and Weblogic (configure and setup of load balancing and fault tolerance). • Provides installation, configuration, and administration of IBM Filenet P8 (should we add more apps here ) and other third-party products. • Participates, reviews, and leads disaster recovery exercises and planning. • Diagnosis, troubleshoot, and resolve issues related to supported Oracle software solutions and related third-party software. • Provide expert support, analysis and research into exceptionally complex problems and processes relating to the subject matter. • Communicate findings to customer and client through ticketing system, email, and phone. • Design system enhancements and perform integration and regression testing for system releases. • Troubleshoot application issues, work with vendor support organizations as appropriate. • Ensure the security of the application and its use per security policy and best practices. • Ensure changes are made in accordance with the corporate change management policy. • Assist with the evaluation, selection, and implementation of new SaaS or 3rd party on-prem business applications as well as integrations with other systems • Work closely with other organizations to optimize the applications for evolving business need. SPECIAL SKILLS, KNOWLEDGE AND QUALIFICATIONS • Ability to obtain and maintain unescorted access. • Must hold US Citizenship or Permanent Residency (Green Card). • Advanced knowledge of Install, Setup WebLogic Domains, Configuring, Managing, Operate and Monitor WebLogic Platform Applications. • Performance monitoring, Performance tuning and Conduct troubleshooting to resolve WebLogic application problems. • Advanced knowledge of Managing Certificate both self-sign and commercial certificate, Add certificate, install and apply certificate to WebLogic applications. • Comprehensive knowledge of database technology, software technology, systems analysis, research techniques, systems development standards, quality and cost controls. • Knowledge of Oracle Application Object Library (AOL), BI Publisher, Oracle PL/SQL, Oracle Application Framework (OAF), Oracle BI Applications implementation, Oracle database management systems and application servers including Oracle Weblogic running on MS-Windows. • Ability to support Microsoft SQL database applications. • Excellent analytical skills and understanding in both problem-solving and research and ability to interpret and report findings. • Strong verbal and written communication skills, including strong technical documentation skills. • Good reporting practices. • Ability to maintain a strong customer focus and ensure effective flow of communication between the DBA teams, internal teams, and management. • Ability to work effectively with team/others and share knowledge to ensure team success. WORKING CONDITIONS • Overtime and alternate work schedules as needed. • Subject to callouts twenty-four hours per day seven days per week. POSITIONS Admin Application Sr EXPERIENCE • 5+ years' experience in managing enterprise platforms like Oracle Applications, IBM P8 (FileNet) (preferred) • 7+ years of overall experience in IT/Enterprise applications (preferred) Admin Application Staff EXPERIENCE • 8+ years' experience in managing enterprise platforms like Oracle Applications, IBM P8 (FileNet) (preferred) • 9+ years of overall experience in IT/Enterprise applications (preferred) Posting closes - September 27, 2022

is located in Bismarck, North Dakota at our Headquarters location.** The Administrative Assistant plays a key role in supporting the efficiency and effectiveness of the IT department by managing administrative operations, coordinating activities, and serving as a central point of communication. This role requires a solid understanding of administrative best practices and the ability to work independently in a technical environment. The position supports IT leadership, project coordination, vendor interactions, and process improvement, helping the department stay organized, responsive, and aligned with business needs. **ESSENTIAL DUTIES** + Ensure Teams are prepared for meetings, send invites and distribution lists, runs the display units of presentations. + Manage the IT Organization Structure for accuracy and confirming with CIO. + Assist the IT Directors with scheduling and organizing meetings, documents and presentation materials. + Greets callers and visitors. Responds to and routes inquiries. + Prepares and distributes standard and customized reports and communications. + Performs data entry such as lists, charts and other documents; maintains organization system of files and archives of relevant records. + Prepares forms, requests, presentations and other materials. + Align calendars and schedule appointments, meetings, travel, and other activities. + May be responsible for mail handling including opening incoming, preparing outgoing and pickup and delivery. + May help coordinate and plan IT events and functions. + May manage expense reporting, invoicing, office supply inventory and other routine processes. + May manage office supply inventory and other support processes. + Perform other duties as assigned. **MINIMUM QUALIFICATIONS** + An associate's degree in business or a related field; and 3 years of related administrative experience; or + A high school diploma or equivalent (GED or HSED), and 5 years of related administrative experience. **PHYSICAL AND ENVIRONMENTAL DEMANDS** This position requires the ability to remain in a stationary position and to move about the office building, occasional reaching below and above shoulder level, constant use of keyboard/computer and other office productivity machinery, bending, kneeling, lifting/carrying up to 10 pounds, and pushing/pulling up to 20 pounds. It also requires finger dexterity and hand coordination. **KEY SKILLS** + Advanced organization, customer service time management, and communication skills. + Attention to detail and good grammatical skills. + Comfort running MS Teams meetings and connecting to conference room AV. + Strong grammatical and interpersonal skills. + Proficient in Microsoft Word, Excel, Outlook, and Power Point. + Ability to maintain confidentiality. Basin Electric wants all interested and qualified candidates to apply for employment opportunities. If you are an applicant with a disability who is unable to use our online tools to search and apply for jobs, or who needs other assistance or accommodations, please contact us at ************. Please indicate the specifics of the assistance needed or provide your contact information, and a Basin Electric Human Resources representative will contact you. Basin Electric is an Equal Employment Opportunity Employer regarding race, color, religion, sex, sexual orientation, gender identity, national origin, disability, and veterans status.

Administrative Assistant 2 - (2600001J) Description MLGW is an equal opportunity employer and does not discriminate because of race, color, religion, sex, sexual orientation, gender identity, age, national origin, genetic information, disability, protected veteran status, or any other status protected by law. No information obtained in this application is intended to be used for such discrimination. The Administrative Assistant II will provide confidential intermediate-level executive administrative/secretarial assistance to the Vice President of Human Resources, Vice President and CTO, Vice President of Customer Care, Vice President of Engineering and Operations, and Vice President of Construction and Maintenance; handle internal/external complaints, requests and inquiries;refer questions to other departments when needed; and prepare office reports. ESSENTIAL FUNCTIONS: Act as liaison for the Executive with other departments and external contacts generally of an important or sensitive nature. Handle internal/external employee/customer complaints, requests and inquiries; answer inquiries and questions and/or refer to appropriate departments; project positive image of the Executives' offices to the public and customers. Prepare/verify various forms, reports, minutes, contracts, resolutions, etc.; assist in preparation of area budget; compile/maintain and monitor highly confidential files, information and working papers such as matters currently under consideration by the President & CEO and/or Executive staff; notify various departments of information, directives and instructions from the President & CEO and/or Executive. Perform general office activities which entail receiving/screening visitors; relieving Executive of any general routine duties and advising of office/procedural problems and other matters that need attention. Stay abreast of current status of plans, directives and activities; and assist at special Division functions. Operate Division vehicle and office equipment. Perform other duties as directed. Qualifications EDUCATION High school diploma or General Education Development (G.E.D.) plus 2 years of college or business school with a major in Office Administration or related area. EXPERIENCE Must have a minimum of four (4) years experience as a secretary. ADDITIONAL INFORMATION Must have successfully completed appropriate Clerical/Secretarial and Training Programs for promotional progression. Works in office under good conditions. Subject to occasional kneeling, bending, stooping, crouching, reaching, light lifting and standing for long periods of time while filing and obtaining office supplies; and occasional eye fatigue and sitting for long periods of time while working on computer. Physical Demands: Requires sedentary work involving standing or walking for brief periods, exerting up to 20 pounds of force on a regular basis; and some dexterity in operating office equipment. The position requires normal visual acuity and field of vision, hearing and speaking abilities. THIS LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED AS NECESSARY. Primary Location: USA-TN-MemphisWork Locations: NB01 Netters Business Center 1665 Whitten Road Memphis 38134-7549Job: Administration & ClericalOrganization: 0363200 Facilities Management and MaintenanceJob Posting: Jan 20, 2026, 3:21:22 PMMinimum Salary: 55,494.40Midpoint Salary: 69347.2

NOW HIRING AN ADMINISTRATIVE ASSISTANT! This position is responsible for performing a variety of administrative, clerical, and basic accounting functions to support and maintain the day to day operations of the project. This position provides customer service to employees, customers and candidates, either in person or on the telephone. In addition the Administrative Assistant plans daily work assignments, stages materials, receives, stores, distributes and tracks the materials, tools, equipment and products used on the project. If you want to take the next step in your career, we encourage you to apply today! Position would be working out of our office in Little Canada, MN. Responsibilities: Answer office phones Approve timesheets Pull service cards from Utility Support local management team Running daily/weekly reports Assist with Payroll, Attendance, SCF, Ontime Report, US Attendance, New Hire paperwork, Termination paperwork and Disciplinary Reports etc. Requirements: Must hold a valid driver's license. High School Diploma or GED. Experience with Excel creating pivot tables Must have basic computer skills (including Microsoft Office Suite), data entry skills. Strong basic math skills for counting inventory. Good customer service skills Must be at least 18 years of age. Working Conditions and Hours: Normal working hours are 7:30am-5pm, Monday through Friday; weekend work required when needed Normal office environment including sitting up to 8 hours per day. Olameter is one of the largest meter servicing companies in North America providing services to over 300 different utility companies. Olameter is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state/provincial, or local laws. If you have a condition that may prevent you from applying for a job online or need to request an accommodation during the interview process, please contact us at ***************. If you want to take the next step in your career, we encourage you to apply today! #INDHUS

Job DescriptionNOW HIRING AN ADMINISTRATIVE ASSISTANT! This position is responsible for performing a variety of administrative, clerical, and basic accounting functions to support and maintain the day to day operations of the project. This position provides customer service to employees, customers and candidates, either in person or on the telephone. In addition the Administrative Assistant plans daily work assignments, stages materials, receives, stores, distributes and tracks the materials, tools, equipment and products used on the project. If you want to take the next step in your career, we encourage you to apply today! Position would be working out of our office in Little Canada, MN. Responsibilities: Answer office phones Approve timesheets Pull service cards from Utility Support local management team Running daily/weekly reports Assist with Payroll, Attendance, SCF, Ontime Report, US Attendance, New Hire paperwork, Termination paperwork and Disciplinary Reports etc. Requirements: Must hold a valid driver's license. High School Diploma or GED. Experience with Excel creating pivot tables Must have basic computer skills (including Microsoft Office Suite), data entry skills. Strong basic math skills for counting inventory. Good customer service skills Must be at least 18 years of age. Working Conditions and Hours: Normal working hours are 7:30am-5pm, Monday through Friday; weekend work required when needed Normal office environment including sitting up to 8 hours per day. Olameter is one of the largest meter servicing companies in North America providing services to over 300 different utility companies. Olameter is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state/provincial, or local laws. If you have a condition that may prevent you from applying for a job online or need to request an accommodation during the interview process, please contact us at ***************. If you want to take the next step in your career, we encourage you to apply today! #INDHUS

We are looking for an Administrative Assistant with good communication skills and an upbeat attitude. You should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. Administrative Assistant Responsibilities: * Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. * Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research. * Greet and assist visitors. * Maintain polite and professional communication via phone, e-mail, and mail. * Anticipate the needs of others in order to ensure their seamless and positive experience. Administrative Assistant Requirements: * Associate's Degree in a related field. * Prior administrative experience. * Excellent computer skills, especially typing. Attention to detail. * Desire to be proactive and create a positive experience for others.

Key Responsibilities Scheduling & Workforce Coordination Assist with weekly and monthly scheduling to ensure accurate coverage across all assigned client sites. Manage shift changes, call-offs, and time-off requests to prevent coverage gaps. Maintain and distribute staffing rosters, contact lists, and post assignments. Support overtime and shift optimization efforts to maintain cost-effective coverage. Payroll & Timekeeping Review and verify officer timecards for accuracy prior to payroll submission. Track attendance, overtime, and missed punches while ensuring compliance with state and company policies. Collaborate with HR and payroll teams to resolve discrepancies and ensure timely processing. Operational & Administrative Support Support day-to-day operations by coordinating resources, managing documentation, and assisting with project deliverables. Prepare and distribute weekly and monthly performance and operations reports. Provide after-hours or emergency response coverage as required. Invoicing & Financial Oversight Assist with monthly invoicing and invoice review, ensuring billing accuracy and consistency between schedules, timekeeping, and client requirements. Reconcile discrepancies and collaborate with operations and finance teams to ensure accurate billing and recordkeeping. Support reporting and tracking of operational budgets and costs as needed. HR Liaison & Recruitment Support recruitment efforts including candidate screening, interviews, and onboarding. Coordinate new hire documentation, training schedules, and badge issuance. Serve as a liaison with HR on employee relations, attendance, and performance issues. Client Relations & Site Visits Conduct regular site visits to assess officer performance, post conditions, and client satisfaction. Communicate client feedback and service issues promptly to management. Assist in preparing client updates, service audits, and review meetings. Qualifications 2-4 years of experience in security, operations coordination, or scheduling. Proficiency with scheduling systems, timekeeping platforms, and Microsoft Office Suite (Excel, Outlook, Word). Strong analytical and organizational skills with a high attention to detail. Excellent interpersonal and communication skills, both written and verbal. Must possess or be able to obtain a valid California Guard Card. Flexible availability, including nights, weekends, and holidays as needed. Experience with finance or invoicing is a plus. “Securitas is committed to diversity, equity, inclusion and belonging in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable legally protected characteristic.” #AF-PSIL

JOB SUMMARY: Establishes, maintains and reviews schedules; matches available staff to posts; prints and distributes schedules; minimizes avoidable overtime; contacts and redeploys staff to fill call-offs; responds to schedule changes and client requests; inputs information into automated resource system; takes and logs calls from sites. Responsibilities Partners with the local recruiter to determine staffing needs Plan, draft, and establish long-term schedules Experience on technology driven scheduling platforms Proficient with scheduling, acquires coverage for shifts and reports to the corporate office in Las Angeles. Displays good customer service skills with all security staff members. Must possess strong written and verbal communication skills Must possess the ability to effectively communicate with all levels of management Must be flexible and possess the ability to function in stressful situations Excellent time-management, communication, technical writing, and organizational skills required A dependable team player with business maturity, enthusiasm, and a positive attitude

Job DescriptionBenefits: Dental insurance Health insurance We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office team , ensuring they have all the information and resources they need to perform their best. Your responsibilities will include scheduling appointments, planning meetings, and writing correspondence, etc. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

JOB SUMMARY: Establishes, maintains and reviews schedules; matches available staff to posts; prints and distributes schedules; minimizes avoidable overtime; contacts and redeploys staff to fill call-offs; responds to schedule changes and client requests; inputs information into automated resource system; takes and logs calls from sites. Responsibilities Partners with the local recruiter to determine staffing needs Plan, draft, and establish long-term schedules Experience on technology driven scheduling platforms Proficient with scheduling, acquires coverage for shifts and reports to the corporate office in Las Angeles. Displays good customer service skills with all security staff members. Must possess strong written and verbal communication skills Must possess the ability to effectively communicate with all levels of management Must be flexible and possess the ability to function in stressful situations Excellent time-management, communication, technical writing, and organizational skills required A dependable team player with business maturity, enthusiasm, and a positive attitude

Why join V3? At V3, we have a young, hungry spirit that drives us to work hard and do what is right. We are disrupting the energy industry, and that is our driving purpose. We believe in freedom of choice. Americans should be able to choose where and how they buy their energy, just as they choose to buy everything else. Without the driving force of competition, utility providers have become slow, overpriced monopolies. Introducing competition to the energy market will bring innovation, a better customer experience, and lower prices. Join us in revolutionizing the energy industry and take back the power of choice with solar power. Position Overview: We are looking for a driven Secretary to help with the organization and running of the fast-paced daily operations within the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion, as well as incorporating new and effective ways to achieve better results. This is a great opportunity for someone looking to start growing their career and is interested in growth. Responsibilities: Answering phones and emails from sales reps Collecting the necessary documents from sales reps Event planning/coordinating Scheduling and coordinating with customers for installations, service calls, etc. General office duties Qualifications: Excellent verbal and written communication skills Candidate can work independently Can work and communicate effectively within a team Positive attitude + Great work ethic Schedule: M-F, 8 AM - 5:30 PM Job Type: Full-time Pay: $25/Hr Benefits: 401(k) Dental Insurance Health Insurance Paid time off Vision Insurance Qualifications Qualifications: Excellent verbal and written communication skills Candidate can work independently Can work and communicate effectively within a team Positive attitude Good work ethic Job Type: Full-time Pay: $18.50-20/HR depending on experience Education: High school or equivalent (Required) Work authorization: United States (Required)

JOB SUMMARY: Establishes, maintains and reviews schedules; matches available staff to posts; prints and distributes schedules; minimizes avoidable overtime; contacts and redeploys staff to fill call-offs; responds to schedule changes and client requests; inputs information into automated resource system; takes and logs calls from sites. Responsibilities Partners with the local recruiter to determine staffing needs Plan, draft, and establish long-term schedules Experience on technology driven scheduling platforms Proficient with scheduling, acquires coverage for shifts and reports to the corporate office in Las Angeles. Displays good customer service skills with all security staff members. Must possess strong written and verbal communication skills Must possess the ability to effectively communicate with all levels of management Must be flexible and possess the ability to function in stressful situations Excellent time-management, communication, technical writing, and organizational skills required A dependable team player with business maturity, enthusiasm, and a positive attitude

JOB SUMMARY: Establishes, maintains and reviews schedules; matches available staff to posts; prints and distributes schedules; minimizes avoidable overtime; contacts and redeploys staff to fill call-offs; responds to schedule changes and client requests; inputs information into automated resource system; takes and logs calls from sites. Responsibilities Partners with the local recruiter to determine staffing needs Plan, draft, and establish long-term schedules Experience on technology driven scheduling platforms Proficient with scheduling, acquires coverage for shifts and reports to the corporate office in Las Angeles. Displays good customer service skills with all security staff members. Must possess strong written and verbal communication skills Must possess the ability to effectively communicate with all levels of management Must be flexible and possess the ability to function in stressful situations Excellent time-management, communication, technical writing, and organizational skills required A dependable team player with business maturity, enthusiasm, and a positive attitude