Administrative Assistant jobs at Worcester Polytechnic Institute

Administrative Assistant to $55K - Join a Dynamic Research Environment! Our client, a renowned healthcare and research institution, is seeking an Administrative Assistant to provide essential support to leadership and team members in a fast-paced setting. This role involves managing complex calendars, coordinating meetings and travel, and assisting with grant preparation and document editing. The ideal candidate brings 2+ years of administrative experience and strong organizational and communication skills. Position Details: Location: Boston, MA Work Model: In-Office Degree: Required Responsibilities include managing busy calendars and scheduling meetings; coordinating domestic and international travel arrangements; organizing on-site and virtual events, including catering and logistics; assisting with grant applications and internal approval processes; preparing and editing correspondence, reports, and manuscripts; processing invoices and expense reports; maintaining office files and supply inventory; and providing backup support to other administrative staff as needed. The ideal candidate possesses proficiency in Microsoft Office Suite; excellent written and verbal communication skills; strong attention to detail and ability to prioritize tasks; experience handling confidential information with discretion; and the ability to work independently while supporting multiple stakeholders. Enjoy working in a collaborative environment with opportunities to contribute to impactful research projects and access to comprehensive benefits! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Department: Dean Nursing and Health Sciences MassBay fosters educational excellence and academic success to prepare students for local and global citizenship, to promote their personal growth, to meet critical workforce demands of communities, and to contribute to the region's economic development. Massachusetts Bay Community College is served by a cadre of employees of varied backgrounds and experiences. We invite all individuals to consider joining our community. Located in Greater Boston, MassBay is a comprehensive, open-access community college, offering associate degrees and certificate programs on three campuses in Wellesley Hills, Framingham, and Ashland, Massachusetts. Position Summary: The ideal candidate will join a vibrant educational community and have a desire and ability to serve a population of students with various needs and backgrounds. The professional in this role provides administrative support to the Dean of Health Sciences, the Assistant Deans, and the Division of Health Sciences. This professional will have a positive, friendly demeanor, and impeccable phone manners, and must be capable of providing excellent customer service. This team member will handle daily office management and office situations such as establishing priorities to meet deadlines, maintaining records, and completing complex clerical duties requiring a considerable degree of decision-making and knowledge of the functions of the College and the Division of Health Sciences. This team member will collaborate with the Compliance Coordinator in the use of Viewpoint Screening, a data collection platform for the maintenance of student health records. This individual will work proactively with students to address records-related matters. Additionally, they will assist the Emergency Medical Services Program with clerical support and scheduling. Key Responsibilities and Duties: * Confer with Division faculty and staff to exchange information, to coordinate efforts, and to obtain information concerning Division program and activities; * Engage in extensive and significant data collection activity from varied sources, which include MassBays' Bay Navigator student data warehouse and agencies external to the college (such as ATI); * Work with the Clinical Compliance Officer and faculty in Viewpoint Screening (VS) for online immunization tracking/compliance; * Prepare a variety of office correspondence; developing and revising forms for internal use; and developing presentation materials, charts, and graphs; * In collaboration with Program Chairs, conduct surveys of students and alumni according to accreditation/regulatory board requirements; * Confer with outside agencies (for example, Viewpoint Screening) to gather cost-related information to provide to the program director for budget preparation annually; * Assist the Emergency Medical Services Department (EMS): * Responding to student inquiries and problem-solving; * Supporting Psychomotor Exam scheduling and related payment processes; * Operating standard office machines/equipment; * Maintaining student files and accreditation documents to keep records up to date, ensuring proper records retention, and tracking assets; * Supporting simulation scheduling; * By scheduling and communicating Departmental, Advisory Committee, and related meetings, coordinating all surrounding aspects of the testing process, monitoring the inventory of supplies, and placing orders as needed; * By providing budget details and reports from the College's financial system software; * Course Offerings - Coordinate with the Dean/Assistant Dean and faculty, via shared Excel workbooks, to input data on course instructor assignments and roles, performing required data entry into Bay Navigator, and coordinate this information and relay it to HR, as needed; * Provide support to the Assistant Dean of Health Sciences, as needed; * Monitor and assist the Dean/Assistant Dean in the maintenance and confidentiality of all records; * Work cohesively with the Office of Institutional Effectiveness for Health Sciences data collection and reporting; * Perform other related duties as assigned by the Dean. In collaboration with Program Chairs, the Administrative Assistant II implements the surveys for the Health Sciences Division, ensuring the surveys are prepared, sent, and received according to accreditation/regulatory board requirements. This list is not to be considered all-inclusive. A supervisor may assign other duties as required to meet the needs and foster the mission of the College. All employees of MassBay are expected to work collegially and collaboratively within a community that values and celebrates the variety of student experience. Minimum Qualifications: Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, or (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required experience. * II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.* * Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. Preferred Qualifications: * Sensitivity and commitment to the goals of Affirmative Action; * Experience working in a community college or similar environment; * Demonstrates commitment to working with students in need. Additional Information: Salary Range: AFSCME Unit 1, Grade 17 Step 1 $60,119.28 annually. Appointments from outside the bargaining unit begin at Step 1 of the range. As a Massachusetts State Employee, you are offered an outstanding suite of benefits adding value to your salary. * Array of choices for health insurance plans to meet individual/ family needs * Affordable Dental Insurance and vision discount program * 12 paid State/ Federal holidays * Generous sick, vacation, and personal time * Flexible Spending Plans to reduce your taxable income * Low-cost basic and optional life insurance * Defined Benefit Pension Plan, providing a fixed, pre-established benefit for employees at retirement * Thinking to save more money towards retirement: consider Deferred Compensation plans i.e., 457(b) or 403(b). * Tuition Benefits for employees and dependents at state colleges and universities * Free Employee Assistance Program (EAP) * Eligibility towards Public Service Loan Forgiveness (PSLF) * Free parking on campus Need more info: ******************************************* Classification: Please find the link to the Commonwealth of Massachusetts Human Resources Division Classification Specification for the position, ************************************************************** Position Type: AFSCME-Unit I Deadline: October 24th, 2025 or after that until filled. To Apply: Please include a letter of interest and resume with your online application. Staff Hiring is subject to state appropriation funding. Final candidates are required to provide sealed transcripts and official certifications. Hiring is contingent upon a successful CORI clearance. Massachusetts Bay Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Affirmative Action and/or Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.

Administrative Assistant I SALARY: Grade 15 GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES: Serves as the department liaison dealing with all aspects of admissions and student records for the online and continuing education graduate population. The primary liaison with the Graduate Studies, Financial Aid, Student Service Center, Bursar's and Registrar's office for OCE online programs. Maintain the internal database for OCE application data, statistics and planning. Serve as the OCE liaison with (SoftDoc) Document Management, Slate and Peoplesoft staff in Shrewsbury regarding student records, admissions and student correspondence. Perform all functions of the admissions process according to standard, established procedures. The work performed in this position involves a substantial degree of decision making, accountability, and excellent computer skills. Providing excellent customer service is a primary goal. Required to travel to other University locations for meetings, training, or other program related activities. Follows the University's best practices to build and/or support student academic success and retention, and assist in meeting strategic objectives for persistence and timely graduation of all the student population. SUPERVISION RECEIVED: Receives direct supervision from the Director of Admissions & Operations. DIRECT REPORTING STAFF: None THEIR STAFF: None DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES: * Perform the all admissions processing functions (e.g. entering applications, entering student transcripts, entering transfer credits, changing academic plans, student communications, etc.). * Communicate through various methods with applicants about general and specific policies and procedures and the interpretation of the admission decisions to ensure accurate realization of the decisions; communicate to applicants promptly, correctly, courteous, and confidentially. * Serve as a secondary point of contact in the office and answer telephones, greet visitors, respond to inquiries, process inbound and outbound mail, etc. Troubleshoot needs of students/parents and provide information, schedule appointments, make referrals, etc. * Assist the Enrollment Specialists with weekly outreach and follow-up to OCE graduate inquiries and applicants. * Serve as a liaison with Shrewsbury to stay current with student records and admission functions in PeopleSoft, Slate and Document Management, which includes online application communications from the testing stage to actual production. * Liaison with the University Graduate Admissions, Financial Aid, and Registrar's office for OCE student record issues. * Coordinate with the Admissions/Registrar's office regarding OCE student status regarding revokes, withdrawals and readmission into the university. * Communicate with online program coordinators, enrollment specialist, and student support advisors concerning applicant status and OCE inquiries as necessary. * Maintain the internal database for OCE application data, statistics and planning. * Maintain and update the Massachusetts.edu database; graduate program information and term course listings. * Maintain and update graduate admission letter templates - including the addition of new programs/options, contact information and all other required changes. * Provide proactive communication (via email, phone, and letter) using the CRM with inquiries and applicants. * Perform administrative and clerical duties for OCE, including, but not limited to processing correspondence, maintaining the departments calendar/schedule, maintaining files, processing forms, etc. Assist with all aspects of OCE services. * Provide administrative support to the Enrollment Specialist with recruitment scheduling and appointments. * Accept application fee and forward to Bursar's office. Work with Bursar's office in reconciling application fee payments, chargebacks, and refunds. * Generate registration and enrollment number reports in Summit for all OCE courses. * Assist with updating and maintaining OCE manager site for posting courses and registration dates for all OCE courses. * Request syllabi from faculty for courses and posting to OCE website. * Will assist as a backup to OCE Admissions Administrative Assistant II as needed. * Will assist as a backup to OCE Administrative Assistant II as needed. * May assist with the distribution of student course evaluations to Deans and Department Chairs. * May assist with the scheduling of classrooms, updating room changes on electronic database. * May assist with monitoring enrollment of credit and non-credit courses, notifies students of cancelled courses. * May assist with processing purchase orders. * Perform other job-related duties and responsibilities as assigned. QUALIFICATIONS REQUIRED AT HIRE: * Knowledge of the principles and practices of office management. * Knowledge of the methods of general report writing. * Knowledge of the methods used in the preparation of charts, graphs and tables. * Knowledge of the types and uses of general office equipment. * Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities. * Ability to analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations. * Ability to follow written and oral instructions. * Ability to gather information through questioning individuals and by examining records and documents. * Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequence. * Ability to assemble items of information in accordance with established procedures. * Ability to determine proper format and procedure for assembling items of information. * Ability to prepare general reports. * Ability to maintain accurate records. * Ability to prepare and use charts, graphs, and tables. * Ability to communicate effectively in oral expression. * Ability to give written and oral instructions in a precise, understandable manner. * Ability to deal tactfully with others. * Ability to prioritize, multi-task, and organize. * Ability to establish rapport and maintain harmonious working relationships with persons from varied ethnic, cultural and/or economic backgrounds. * Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and /or evaluations; determining subordinates' training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action. * Ability to exercise sound judgment. * Ability to exercise discretion in handling confidential information. QUALIFICATIONS ACQUIRED ON THE JOB: * Knowledge of the laws, rules, policies, procedures, specifications, standards and guidelines governing assigned unit activities. * Knowledge of types and uses of agency forms. * Knowledge of proper telephone procedures for making and receiving agency calls. * Knowledge of the laws, rules and regulations governing the state personnel system. * Knowledge of state budgetary procedures relating to positions, salaries and personnel services. * Knowledge of the laws, rules, policies and procedures governing Federal Grant Administration. * Knowledge of state procedures governing the purchasing and requisitioning of supplies and equipment. * Knowledge of state accounting and budgetary procedures. * Knowledge of the principles, practices and techniques of supervision. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which include one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, or (B) any equivalent combination of the required experience and the substitutions from the Massachusetts State Classification Specifications LICENSE AND/OR CERTIFICATION REQUIREMENTS: N/A DEPARTMENT: Online & Continuing Education NO. OF POSITIONS: 1 INTERNAL/EXTERNAL POSTING: Yes STATE FUNDED: No SALARY: $55,103.10 - $77,442.04 HOURS: M-F | 9 am - 5 pm GRADE: 15 UNION: AFSCME UMass Dartmouth offers exciting benefits such as: * 75% Employer-Paid Health Insurance * Flexible Spending Accounts * Life Insurance * Long Term Disability * State Pension Retirement Plan * Optional Retirement Savings Plans * Tuition Credit (Employee, Spouse, & Dependents) * Twelve (12) paid holidays * Paid personal, vacation, and sick time * And More! Benefits for AFSCME Union- AFSCME Applicants must be authorized for employment in the U.S. on a full-time basis. Employment-based visa sponsorship is not available. To apply please submit a letter of interest, a current resume and the contact information for three professional references. The deadline for internal AFSCME applicants is December 8, 2025. The review of internal and external applications will be ongoing until the position is filled. Advertised: 28 Nov 2025 Eastern Standard Time Applications close:

Administrative Assistant I DEPARTMENT: Office of Research and Innovation SALARY: Grade 15 GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES: Provide principal and primary secretarial and clerical assistance to the Assistant Vice Chancellor (AVC) for Research and back-up support to the Chief Research Officer. Receive and screen visitors and telephone calls; compose and/or prepare correspondence, maintain files and records including those of a confidential nature, and perform related work as required. Provide direct support to Principal Investigators in proposal preparation, and post-award administration. Assists the ORA grant accountants and grant managers in the analysis, development and distribution of reports. Provide administrative assistance to the Office of Institutional Ethics and Compliance (IEC) and the Office Technology Commercialization and Ventures (OCTV). SUPERVISION RECEIVED: Assistant Vice Chancellor for Research and Innovation, and may take functional direction from the Chief Research Officer. DIRECT REPORTING STAFF: 1-5 students/clerical personnel as necessary DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES: * Performs various clerical and administrative duties for the Office of Research Administration (ORA), including screening and directing all incoming calls, taking messages, placing outbound telephone calls, accepting and processing internal and external mail and packages (inbound and outbound), typing correspondence and related administrative paperwork and reports, making travel arrangements for professional staff, creating and maintaining files, gathering information and preparing reports, providing back- up support, and responding to requests for information pertaining to UMass Dartmouth and ORA policies and procedures. * Maintains the ORA annual budget - track expenses to budget, contact appropriate individuals to avoid budget errors, run and download month-end statements and detail reports, review detail to ensure expenses are coded correctly, initiate any corrections, maintain all expenditure files make office purchases, reconcile and allocate monthly Bank Card statements, including maintaining back-up files. * Provide administrative support to ORA, IEC and OCTV as needed, including invoicing and purchasing. * Provides direct research development and administration support to Principal Investigators in pre-award and post-award tasks including development of budgets and justifications, preparation of non-technical components of applications, and obtaining departmental, College and University approvals; budget monitoring, assistance with purchasing, hiring, travel and facilities requests. * Serves as a liaison to other UMass campuses and federal and state funding agencies in scheduling and coordinating meetings and events. * Assist ORA grant accountants with reporting and/or analysis. * Assist the AVC and CRO with development of PowerPoint and other professional presentations. * Maintain the ORA shared office calendar, and the AVC's calendar, including arranging meetings and taking minutes of meetings as requested * Assist with travel arrangements and prepare travel requests and reimbursements for ORA, IEC, and OCTV staff. * Performs administrative duties pertaining to grants, contracts and sponsored activities including, but not limited to, data entry into PeopleSoft and/or other databases or spreadsheets to create proposals and update projects, creation and maintenance of proposal and award files, printing e-copies of proposals for files and distribution to Principal Investigators, sponsors, etc. * Distribution of monthly close out reports to Principal Investigators. * Generating and analyzing financial reports for grant managers, AVC and the Vice Chancellor for Research and Innovation. * Monitors all office equipment - daily checks for paper, shredder bin, toner, etc. Order supplies as necessary. * Administers employment search activity and new hires such as advertisements, scheduling meetings, processing paperwork, etc. * Processes all incoming and outgoing mail - keeping logs, getting mail to correct recipients. * Supervises any student help - reviewing their work and ensuring they have sufficient work. * Maintains ORA filing systems. * Coordinates and maintains ORA, IEC, OCTV, and UMass Dartmouth research websites. * Performs other job-related duties and responsibilities as assigned. QUALIFICATIONS REQUIRED AT HIRE: * Knowledge of the principles and practices of office management. * Knowledge of the methods of general report writing. * Knowledge of the methods used in the preparation of charts, graphs and tables. * Knowledge of the types and uses of general office equipment. * Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities. * Ability to analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations. * Ability to follow written and oral instructions. * Ability to gather information through questioning individuals and by examining records and documents. * Ability to write concisely to express thoughts clearly and to develop ideas in logical sequence. * Ability to assemble items of information in accordance with established procedures. * Ability to determine proper format and procedure for assembling items of information. * Ability to prepare general reports. * Ability to maintain accurate records. * Ability to prepare and use charts, graphs and tables. * Ability to communicate effectively in oral expression. * Ability to give written and oral instructions in a precise, understandable manner. * Ability to deal tactfully with others. * Ability to establish rapport and maintain harmonious working relationships with persons from varied ethnic, cultural and/or economic backgrounds. * Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities. of subordinates and available resources; controlling work through periodic reviews and/or evaluations; determining subordinates'. training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action. * Ability to exercise sound judgment. * Ability to exercise discretion in handling confidential information. QUALIFICATIONS ACQUIRED ON JOB: * Knowledge of the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities. * Knowledge of types and uses of agency forms. * Knowledge of the proper telephone procedures for making and receiving agency calls. * Knowledge of the laws, rules and regulations governing the state personnel system. * Knowledge of state budgetary procedures relating to positions, salaries and personnel services. * Knowledge of the laws, rules, policies and procedures governing Federal Grant Administration.• Knowledge of state procedures governing the purchasing and requisitioning of supplies and equipment. * Knowledge of state accounting and budgetary procedures including terminology. * Knowledge of the princ Iples, practices and techniques of supervision. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least: (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, OR (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience. * II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience. * * Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. NO. OF POSITIONS: 1 INTERNAL/EXTERNAL POSTING: Yes STATE FUNDED: No SALARY: $55,103.10 - $77,442.04 HOURS: M-F 9am-5pm GRADE: 15 UNION: AFSCME UMass Dartmouth offers exciting benefits such as: * 75% Employer-Paid Health Insurance * Flexible Spending Accounts * Life Insurance * Long Term Disability * State Pension Retirement Plan * Optional Retirement Savings Plans * Tuition Credit (Employee, Spouse, & Dependents) * Twelve (12) paid holidays * Paid personal, vacation, and sick time * And More! Benefits for AFSCME Union- AFSCME Applicants must be authorized for employment in the U.S. on a full-time basis. Employment-based visa sponsorship is not available. To apply please submit a letter of interest, a current resume and the contact information for three professional references. The deadline for internal applicants is November 1, 2025. The review of internal and external applications will be ongoing until the position is filled. Advertised: 22 Oct 2025 Eastern Daylight Time Applications close:

The Weston Public Schools is seeking an Administrative Assistant to support the Woodland Elementary School Principal with the daily operations of the school. This is a 12-month position (11 months is an option), reporting to the School Principal. We are looking for a diverse pool of applicants who are inspired by our mission to educate, equip, and inspire all students to achieve their full potential and enrich their community. About the Weston Public Schools The Weston Public Schools enrolls approximately 1,960 students in pre-kindergarten through grade 12. The school district includes a high school for grades 9-12, a middle school for grades 6-8, an upper elementary school for grades 4-5, and two lower elementary schools for pre-kindergarten through grade 3. Since 1967, Weston has participated in METCO (Metropolitan Council for Educational Opportunity) - a voluntary school integration program that places Boston residents in suburban schools. The Weston METCO program enrolls approximately 160 students (K-12). Key Responsibilities * Ensure the professional, efficient, and courteous operation of the main office * Perform all general clerical duties * Prepare and coordinate materials, mailings, and reports to families * Oversee daily student and staff attendance records * Help ensure that classes are covered when teachers are absent and that substitute teachers are properly informed * Support the Principal with student scheduling, including course assignments, and maintaining the master schedule * Assist parent organizations to coordinate school events and activities * Participate on the Crisis Management Building Team * Other duties as assigned by the School Principal Desired Qualifications * High school diploma, two year of college, and at least five years of off experience, preferably in a school setting (or an equivalent combination of education, training, and experience) * A high level of knowledge office procedures, practices, and terminology * Working knowledge of laws and policies relevant to the school's work * Familiarity with accounting principles and procedures. * Strong computer skills, including Microsoft Office and Google Suite * Expertise in spreadsheets and database applications * Familiarity with Student Information Systems (PowerSchool), and Time & Attendance Systems (Frontline) * Excellent customer service and interpersonal skills * Strong written and verbal communication skills Compensation and Professional Growth The salary range for this position is $47,214 - $58,512 per year, and the position is represented by the Weston Educational Administrative Assistants Association. Additionally, Weston offers a comprehensive benefits package including subsidized health insurance and participation in the Middlesex County Retirement System. Professional growth is ongoing in Weston and supported through multiple opportunities, both internally and externally. Hiring Timeline The start date for this role is January 5, 2026, but there will be an opportunity for paid training prior to the 5th. Please note, the review of applications will begin immediately. Please note that we will carefully review every application, but only candidates invited to advance in the hiring process will be contacted.

Administrative Assistant I DEPARTMENT: Economic & Business Development - Adult Education REPORTS TO: Director of Adult Education POSITION STATUS: This is a full-time, state funded, AFSCME, unit-classified position with benefits. AFSCME Unit I, Grade 15, Step 1 SALARY: $53,792.70 annually STATEMENT OF DUTIES: The Administrative Assistant I provides administrative support to the Adult Education department, including but not limited to the Fall River, Taunton, Attleboro, Transitions and MassSTEP programs. The Administrative Assistant I also acts as the area liaison with other college offices, personnel, and students. Typical duties would include managing the daily operations of Adult Education, coordinating meetings & events, running reports, tracking budgets, and supporting the Director and staff. ESSENTIAL FUNCTIONS, DUTIES, AND RESPONSIBILITIES: * Work with key operational areas of the college, including Information Technology Services, Facilities and the Registrar, among others, to manage and support the daily operations of the Adult Education department, while assisting students and staff. * Operate standard office equipment including computer/laptop, printer, copier, fax machine, office/college telephone system. * Use computer and software applications, including but not limited to Microsoft Office 365, Teams, Word, Excel, Publisher, PowerPoint and Outlook, to collaborate with Adult Education department and college staff to produce related documents. * Provide support to the Director in tracking the Adult Education department's college budget, including processing various related forms, such as request for expenditures, budget modifications, Personnel Action Forms and other budget/expense related documents. * Work with the Director and Associate Directors to collect and compile data for internal/external reports using the college's software platforms and Excel. * Provide administrative support to committees and meetings led by the Director, which may include but is not limited to duties such as creating minutes, agendas, and committee lists. * Provide general administrative support to the Director through duties such as, but not limited to, scheduling meetings, placing telephone calls and making travel arrangements. * Process other college/staff related requests including, but not limited to, computer and telephone access requests, travel vouchers and other college related documents. * Support office communications among staff through various means, such as phone and email. * Manage/monitor program and department email lists, directing program inquiries appropriately and maintaining student waitlists where necessary. * Support the management of the Adult Education department electronic folders and maintain departmental staff lists and organizational charts. * As necessary, provide assistance to Adult Education department staff at all sites (e.g., management and dissemination of class materials including rosters, syllabi, and/or instructional materials). * Use college/Adult Education department software, including but not limited to Banner, Argos, EMS Scheduling, LACES or educational programs, to input and manage student data and run various reports, course schedules, and/or class rosters for all Adult Education sites. * Execute personnel action forms (PAFs) and other related personnel forms as they pertain to all Adult Education department employees. * Provide assistance on mailings and other lists through mail merges and other Microsoft Office programs and perform mass mailings through email or postal to students, advisory boards, and regional partners. * Manage and maintain the Adult Education department's social media accounts and presence to support Adult Education programs in student recruitment and community building, including regularly posting program information and monitoring activity. * Work collaboratively with Adult Education departmental staff to manage the department's Coursestorm sites. * Participate in and support college and departmental events and special projects. * Manage and schedule Adult Education department meetings; coordinate the reservation of facilities, technologies, and other support services as necessary. * Serve as a point of contact for prospective and enrolled students, as well as visitors, scheduling and referring them to program staff and following up as appropriate. * Demonstrate a sense of professionalism and consistently reflect Bristol's core values while interacting with members of the Bristol community. * Focus on the Commonwealth's Equity Agenda by applying related best practices throughout all job functions. * Perform other duties as assigned, consistent with the Collective Bargaining Agreement. Requirements: REQUIRED QUALIFICATIONS: Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. An Associate or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.* II. An Associate or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.* * Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. ADDITIONAL REQUIRED QUALIFICATIONS: * Reliable transportation in order to travel to and from meetings, trainings, or campus and community locations as required. * Knowledge of the principles and practices of office management, including customer service and problem-solving skills. * Knowledge of the methods of general report writing. * Demonstrated skills in the use of software applications and computer equipment. Demonstrated ability to: * Exercise discretion in handling confidential information. * Communicate effectively verbally and in writing. * Assemble items of information in accordance with established procedures. * Determine proper format and procedure for assembling items of information. * Deal tactfully with others. * Work occasional evening or weekend hours, based on program needs. * Work effectively with a diverse student body, faculty, and staff. PREFERRED QUALIFICATIONS: * Minimum of an associate degree. * Demonstrated experience working in a higher education environment. * Working knowledge of Microsoft Office, Office365, Banner and Argos. * Ability to communicate in a language in addition to English, with a preference for Spanish or Portuguese. Additional Information: Equal Opportunity/Affirmative Action: Bristol Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Title IX and Affirmative Action Officer, Johanna Bielawski at ****************************** or ************; the Massachusetts Commission Against Discrimination; the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Right. Application Instructions: TO APPLY: Please complete our online application by clicking on the "Apply" button. The position will be open until filled. Review of applications will begin 10 calendar days from the posting date. REQUIREMENTS TO COMPLETE APPLICATION PROCESS: 1) A completed Bristol Community College Employment Application. 2) A current resume/curriculum vitae. 3) A cover letter that demonstrates how your skills and experience meet the desired and required qualifications of the position (not limited in length). All candidates must have legal authorization to work in the United States. Bristol Community College is an institution that does not sponsor work authorization. A pre-employment criminal background check will be conducted for all positions. The college will independently verify education credentials as provided on the application. For certain positions that require a college degree, the hired candidate must supply official transcripts upon hire. Transcripts must include your name and degrees conferred.

* Helps to get the building ready for the school year including updating necessary staff forms, printing out locker assignments and schedules for students, etc. * Serves as a point of contact for new staff. Provides them with new hire and emergency folders, parking and building information, etc. * Creates spreadsheets to meet the needs of appropriate school staff. * Assists with researching data from Aspen to assist school staff. * Creates meetings/events and manages the principal's calendar, staff calendar, building use calendar and events calendar. * Receives visitors and tends to the needs of parents, teachers and students coming into the office. Furnishes information or gives assistance as appropriate. * Prepares all necessary paperwork/materials for Parent/Teacher conferences. * Submits work orders to the Town Facilities department as necessary. Follow up as needed. * Makes announcements to the student body. * Compiles daily staff attendance. Submits all attendance paperwork to the Central Office each week. * Logs staff absences/absence requests on our building calendar and updates building announcement slides daily to direct students due to teacher absences. * Arranges field trip transportation as needed. Arranges field trip permission slips and distribution of them as needed. * Manages daily student attendance in absence of the registrar/database coordinator. * Inputs all building rental information into both our Building Use Calendar as well as the ML calendar software. * Manages the Student Activities Account along with the building principal. Collects money from students/teachers, counts money and adds to a deposit sheet, deposits funds into our school bank account, records deposits on Student Activities workbook and submits all necessary deposit paperwork to the Central Office. Requests checks from the principal as needed, distributes checks and records on the Student Activities workbook. Submits all reimbursement request paperwork to the Central Office. * Answers and responds to phone calls and emails from parents, staff and students. Provides readily available information or routes callers to the appropriate staff person as needed. * Receives medical notes from students and gives them to the nurse. * Assists the school principal and assistant principals with school-related projects as needed. * Manages the ordering of supplies for the building. Creates requisitions, orders supplies once a PO is received, checks in items received, reconciles that POs are paid/liquidated back into accounts if needed. * At year end, finalizes purchasing by closing out remaining purchase orders, liquidate balances, etc. * Collects keys, laptops, and school property from staff members who are not returning. * Collects money and information for lost/damaged books or those books that must be rebound. * Updates all McCall documents at the beginning of the school year with updated information as needed in regard to new staff, room relocations, name changes, etc. * Completes a key inventory for new keys. * Deletes information out of voicemail boxes for staff who are not returning or relocating to a new classroom and adds in new voicemails for new staff. * Handles all withdrawals and incoming students during the summer when the registrar/database coordinator is out, including checking the new student registration tab on Aspen daily, printing out and compiling new student files. Assists guidance staff with new student registrations over the summer months. * Schedules quarterly fire drills and maintains a record as they are completed. * Collects CORI forms from parent volunteers and requests CORI forms from staff as they expire and sends them to the Central Office for processing. * Performs other related duties as assigned by the principal/assistant principals. Required Knowledge, Skills and Abilities: * Ability to work with students and help respond to their needs in a kind, compassionate and helpful manner. * Ability to create clear and understandable spreadsheets for use by administrative staff. * Ability to triage student issues and prioritize with multiple staff accordingly. * Ability to maintain confidential information regarding students; sharing with appropriate staff when necessary. * Knowledge of Aspen; ability to extract data and run reports for administrative staff. * Knowledge of Google Apps for Education. Compensation: $27.73 to $31.81/hour

JOB TITLE: 12 Month Administrative Assistant Provides secretarial and administrative support to school administration, including typing, maintaining records and purchasing supplies. Helps to establish a school environment which is open and receptive to parents and students and responsive to their needs. ESSENTIAL DUTIES & RESPONSIBILITIES: * Shares in the responsibility of greeting all visitors with the Ten Month Administrative Assistant. * Along with the Administrative Assistant, answers all incoming calls. Forwards calls to the appropriate party and takes messages. * Schedules appointments as necessary for the Principal. * Types reports, memoranda and correspondence for the Principal. * Maintains and updates the office filing system. * Maintains staff attendance file and daily events log. * Coordinates all beginning of the year events, prepares new teacher and student packets. * Organizes and coordinates special school events and ceremonies. * Shares in the responsibility of delivering all mail for the building with the 10 Month Administrative Assistant. * Prepares all DOE reports. * Assists Principal with advisor stipend payments. Completes any necessary paperwork. * Responsible for communicating school related information through email blasts. * Enters all pertinent information for new students and staff and updates all information as necessary on Rediker Administrators Plus. * Coordinates free/reduced lunch program for students with Head Manager, Food Services and the building Principal. * Prepares annual Staffing Analysis reports for Town Meeting. * Selects and purchases supplies for the offices and school, reconciles monthly statements and processes bills for payment. * Oversees petty cash and other financial transactions as necessary. * Prepares substitute teacher schedules and reports substitute teachers' payroll to the business office; assists substitutes with daily schedules. * Assists in the budget preparation process, including calculations and typing. * Enrolls incoming students and completes records of transferring students. * Sends homework assignment sheets to absent or suspended students. * Maintains a daily log of the use of the building by outside organizations and clubs and notifies custodians when maintenance is required. * Assists other administrators and faculty when necessary. * Performs other related tasks as assigned by the Superintendent of Schools or his/her designee. QUALIFICATIONS/ REQUIRED SKILLS: * Associates Degree in Business or Secretarial Science preferred and/or several years of progressively responsible administrative experience desired. * Minimum of three years experience performing secretarial duties, preferably in an academic environment. * Minimum of three years experience in an executive support position, preferably in an academic environment. * Shall possess successful experience in administering an office with demonstrated organizational and computer skills and multi-tasking ability in a busy environment. * Good interpersonal skills are essential. Must possess the ability to relate effectively to children and adults. * High level of confidentiality; ability to maintain confidentiality of students, staff and general school-related matters. * Interpersonal skills essential. Must possess the ability to relate effectively to all levels of school/town administration, parents and students. * Current authorization to work in the United States by the first day of employment. TERMS: This is a 12 month position, Administrative Assistant Union position. The Scituate Public Schools have a commitment to maintaining an educational environment and workplace that establishes programs and support mechanisms to recruit and retain staff and ensure appropriate staffing levels that meet the needs of all students through a highly qualified and diverse workforce. Candidates who have a strong commitment to active antiracism are encouraged to apply. We are an equal opportunity employer. Bigotry and intolerance, including discrimination on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, religion, homeless status or disability are not tolerated and where any form of intimidation, threat, coercion and/or harassment that insults the dignity of others and interferes with their freedom to learn or work is unacceptable.

JOB SUMMARY: The Special Education Administrative assistant provides administrative, clerical, and organizational support to the special education office, staff, students and caregivers. This position ensures efficient office operations, supports compliance with state and federal special education regulations, and facilitates effective communication among staff, caregivers and external partners for Provincetown IB World Schools. PERFORMANCE RESPONSIBILITIES: 1. Maintain and organize confidential student records in accordance with state and federal regulations. 2. Develop, maintain, and prepare data for state reports including, but not limited to, submissions to the Department of Elementary and Secondary Education. 3. Prepare and distribute meeting notices, consent form, procedural safeguards, progress reports and other special education correspondence. 4. Schedule IEP meetings; coordinate logistics such as room reservations, interpreter services, and staff availability. 5. Record and distribute minutes or notes for meetings as requested. 6. Track timelines and deadlines (evaluations, annual reviews, re-evaluations) to ensure compliance with IDEA and Massachusetts special education regulations. 7. Manage data entry and reporting in Student Information System (SIS) - currently Aspen as well as special education management system - currently Frontline. 8. Process student transfers and obtain or send necessary records or documentation related to special education 9. Assist with state reporting, program audits, and compliance monitoring (TFM). 10. Communicate with related service providers, transportation, and other departments to coordinate services. 11. Maintain office supplies, generate purchase orders, purchase materials, to support the efficient operation of the special education department. 12. Provide clerical services to teachers, administration and service providers. 13. Support district events, meetings and projects as assigned. 14. Maintain the Special Education Communication Log 15. Maintain the district Special Education Department Google Calendar. 16. Prepare student files and reports prior to and following scheduled team meetings. 17. Maintain current Medicaid records. Provides Medicaid eligibility consent forms. Prepares and submits Medicaid claims on a monthly, quarterly and yearly basis. 18. Perform other duties related to his/her performance responsibilities, as assigned by the Special Education Director, Principal or Superintendent.

Title: Administrative Assistant (CVLA) (SY25-26) Reports to: Principal, CVLA The Chelsea Public Schools (CPS) is a gateway school system that welcomes and educates all students and families. In CPS, we believe all children are capable of achieving their personal best by ensuring a safe and supportive environment for school and classroom environments. The school system educates over 6,300 students in 11 schools, including a pre-K-1st grade school, 4 elementary schools, 3 middle schools, and 3 high schools. More information about CPS and the Chelsea Virtual Learning Academy can be found on our website at *************************** About CVLA and the position: Chelsea Virtual Learning Academy (CVLA) is a small, alternative virtual school within Chelsea Public Schools, serving about 100 students in grades 7-12. As one of six Single District Virtual Schools in Massachusetts, CVLA offers a personalized and supportive learning environment to its students. Students can graduate from CVLA and earn a high school diploma. We are seeking an motivated and team-centered individual to be our new Administrative Assistant who will play a key role in school operations. This person works closely with the principal and administrative team to ensure the smooth day-to-day functioning of the school. The ideal candidate is organized, team focussed and collaborative, and eager to make a difference in a fast-paced, student-centered environment. The CVLA school office is currently located at 77 Webster Ave in Chelsea MA which serves as a home base for the school operations. The school principal and administrative assistant are located at this site. General Duties: The Administrative Assistant produces professional administrative work products and provides services at a very high level, maintaining and improving upon the efficiency and effectiveness in his or her area of responsibility. The Administrative Assistant is required to approach his or her workload and special projects with confidentiality, skill and flexibility. The work requires initiative and independent judgment in the application of prescribed policies, procedures, and methods and performing all general clerical duties. The Administrative Assistant provides administrative support to the CVLA Principal and is an important member of the school operations team. Job Functions and Responsibilities: * Assists with general administrative operations (school office, including daily attendance for students and staff members, maintaining school calendar and coordinating activities), compiles statistics and gathers data or information as requested. * Coordinates school and student scheduling and maintains records for student recruitment, intake meetings and communication with the CPS Parent Information Center. * Prepares and reviews enrollment reports, completes special projects and attends meetings as assigned. * Prepares and tracks requisitions, purchase orders, analyzes and prepares reports for department, operational and grant budgets; prepares and researches information for grant writing * Prepares agendas, correspondence, reports and powerpoint presentations using computerized applications such as spreadsheets, email, Internet, word processing and databases. * Attends meetings and supports documentation of meetings and follow up activities. * Applies appropriate judgment, discretion and professional office protocols with regard to confidential information. * Assumes scheduling, coordinating and clerical functions, including but not limited to word processing, making copies, filing, data entry, answering the telephone, receiving visitors, and maintaining records and files for all office correspondence. * Serves as the "face" of the CVLA office and is often the first contact with families and students in accessing information about the school. * Assist the Principal when requested and as needed. Qualifications: * Bilingual Spanish is preferred. * College degree preferred; relevant experience may be substituted for education * Detail oriented and self-motivated * Thorough knowledge of office procedures. Business math, grammar and the use of office equipment * Familiarity with the rules, laws, procedures and regulations pertinent to the assignment. * Ability to operate computer programs with expertise and professionalism. * Familiarity with ASPEN, CANVA, Frontline, ParentSquare and other software programs preferred, but training will be provided. * Knowledge and ability to ensure form in logic to prepare and proofread correspondence, reports, spreadsheets and powerpoint presentations on Microsoft Office, MUNIS Finance, * Ability to organize time, work independently and accomplish tasks despite frequent interruptions. * Ability to maintain detailed statistics and records as required by the assignment. * Ability to communicate effectively with the public, co-workers, officials and with those at other agencies. Terms: Administrative Assistants are non-union positions. The position is year round. The work day is 8 hours. The length of the school day is 6.5 hours, (includes ½ hour unpaid lunch). Please note this is not a virtual position. Salary and Benefits: $53,000-$63,300/year ********************************************************************* Equal Opportunity Employer: Chelsea Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

POSTING of VACANCY Administrative Assistant - Central Registrar (Part Time) School Administration Building 18.75 hours/week 12-months/year Qualifications: * High School diploma with postgraduate secretarial study, data and information study, or equivalent experience; Associates Degree or higher preferred * Successful experience in a customer service position * Clerical experience in a school setting preferred * Ability to serve the public, faculty, families, and students in professional, efficient, and respectful manner * Technical skills include proficiency with student information systems (PowerSchool experience preferred), Google Applications, Microsoft Office Suite and the ability to learn other software programs as required * Proficient in file management, word processing, spreadsheets, presentation applications, database applications and e-mail * Ability to stay up-to-date with and be able to navigate current office technologies * Time management, organization and attention to detail to ensure accurate and timely entry of data * Ability to read and interpret school records and documents, such as rules, policies, instructions, correspondence and procedures, and adheres to such * Ability to write routine reports and correspondence * Accurately performs basic math skills * Ability to use tact and discretion in carrying out duties of a highly confidential nature * Ability to accurately receive and transmit messages * Ability to handle multiple activities effectively with minimal supervision * Meet deadlines and work under time constraints * Organizational skills to support projects requiring the use of office equipment including copiers, scanners, postage meters, and others * Excellent written and oral communication skills * Fluency in a second language preferred, Portuguese or Spanish desired * Such alternatives to the above qualifications as the Superintendent of Schools may deem appropriate and acceptable Responsibilities: * Establishes and maintains cooperative, courteous, and effective working relationships with those contacted during the performance of required duties, including district personnel, students, parents/guardians, and the community * Enrolls new students and obtains, verifies, and passes along a variety of student records such as grades, transcripts, immunization records, cumulative folders, and general student data in a respectful and confidential manner * Enter and/or update student and family information into the student database to include enrollment, withdrawals, and demographic data * Maintain accurate student and historical records * Work collaboratively with building administrators, guidance and office staff to ensure that all data entered is timely, accurate and accessible * Work with Student Services to identify incoming students who have an Individualized Education Plan (IEP) and for students who qualify under McKinney-Vento status * Assist families with any questions, concerns, or changes to their child's information * Provide information regarding services through various community partners to respond to families individual needs * Answer all incoming calls from parents related to student registration * Assist students and parents/guardians with completion of registration materials * Provide brief orientation to new students and families * Work occasional evening registration events * Run various reports such as enrollment, withdrawals, and attendance * Support user access with district databases * Support schools with report card management Salary: In accordance with the Non-Union Personnel Guidelines & Benefits Application: Please apply until filled to: Falmouth Public Schools: ********************** #Admin AA26-2 Lori Duerr, Ed.D. Superintendent of Schools INTERNAL POSTING DATE: 11/21/2025 EXTERNAL POSTING DATE: 11/21/2025 EOE: The School Committee affirms a policy which guarantees equal employment opportunity in the recruitment, application, selection, compensation, retention, transfer, promotion, benefits, work assignment and career progression process without discrimination for reasons of individual's race, color, religious creed, national origin, sex, gender identity, age, ancestry, citizenship, military status, sexual orientation, disability or genetic information. * race includes traits historically associated with race, including, but not limited to, hair texture, hair type, hair length, and protective hairstyles." Complete GBA - Affirmative Action Policy can be found here: Falmouth Public Schools Policy Manual

Woburn Public Schools Special Education Administrative Assistant DEFINITION: The Special Education Administrative Assistant is an employee member of the school staff designated by the Superintendent of Schools. The purpose of this position is to assist the Director of Special Education in all duties necessary for the proper and efficient operation of the Woburn Public Schools Special Education Office. Under the supervision of the Director of Special Education, the Special Education Administrative Assistant will support the Special Education Office with all clerical needs as well as coordinate all transportation needs. PREREQUISITE TRAINING AND EXPERIENCE: * Minimum: Associate's Degree or equivalent from an accredited institution, or relative business/professional experience * Minimum: Proficiency with Microsoft Office and Google Suite * Minimum: Strong Interpersonal Skills * Minimum: Strong Organizational Skills and Attention to Detail SALARY: Per the Collective Bargaining Agreement, this position is required to start at Step 1. The salary for Step 1 is $50,113.00 for the July-June work year. WORKING TIME: The Special Education Administrative Assistant will be a calendar year position. The length of the workday will be 8:00 a.m. to 4:00 p.m. DUTIES: The Special Education Administrative Assistant shall: * Greet and assist all families and staff that visit the Student Services Office * Answer phones and keep accurate message logs * Complete all copying, scanning, and clerical requests * Manage and distribute both incoming and outgoing mail * Deliver mail and supplies to buildings as necessary * Oversee office supplies, maintain inventory and accurate ordering * Ensure supplies are readily available in the copy room (paper in copy machine, staples loaded, envelopes metered, etc) * Manage the Student Services Files and Inactive File Room * File all Student Services paperwork in student file * Oversee 7-year letter and file return process * Prepare files for legal cases, record requests, and transfers * Ensure all Supporting Paperwork (School Calendars etc) is in Circuit Breaker Files for Fiscal Year * Act as the transportation liaison with parents and families * Coordinate and manage all transportation requests, routes, and needs in conjunction with various transportation companies * Maintain Tutoring spreadsheet and coordinate all aspects of tutoring * Prepare and assist with upload all 688 referrals to the virtual gateway * Assist with out-of-district (OOD) IEP entry into PowerSchool/ Special Programs. * Maintain and track OOD attendance * Assists the OOD coordinator with referral packets and mailings * Assists the OOD coordinator with paperwork for meetings as needed. * Assist with all Interpreters and Translation requests * Work with local media agencies and prepare public postings regarding Child Find notifications (Press Releases / Public Notices) * Coordinate with technology announcements for the Special Education Website * Assists the Compliance Manager with PRS complaints and other tasks as needed * Manage all email group distributions and current staff lists * Assist with agendas for bi-weekly staff meetings * Assist Student Services department with planning and materials for staff PD * Oversee Testing Kits, Inventory and Tracking * Oversee all Assistive Tech Equipment Inventory and Maintenance * Create cumulative folders as needed for new Special Education students * Support enrollment paperwork and proof of residency as needed for new Special Education students * Perform all other clerical/administrative duties associated with this position as assigned by the Superintendent of Schools, Assistant Superintendents and/or the Director of Special Education

Wareham Public Schools is seeking a full-time calendar year administrative assistant. This position is funded through the local budget and paid in accordance with the Administrative Assistants collective bargaining agreement. Reports to the Director of Teaching, Learning, and Technology. Communicates readily and meets weekly with the Director of Teaching, Learning, and Technology. Manages and maintains the homeschooling process, including mailing annual intent paperwork and tracking receipts. Communicate concerns to the Director of Teaching, Learning, and Technology. Assists in the processing of course tuition reimbursements. Processes, records, and tracks CORIs for contractors and volunteers & maintains work permits. Maintains records for expenditures for LEA Curriculum and Technology, Title I, II, IV, mentors, professional development, stipends, and any other grants/funds tied to the Director of Teaching, Learning, and Technology and assists in processing purchase orders, vendor payments. invoices, order supplies, request quotes as needed, and customize/track pay forms. Process teacher verification forms, appointment letters for curriculum office committee members, and send annual letters to private schools required by Title I. Provides paperwork and communicates with interested student interns or those wishing to observe classrooms. Provides needed clerical support to the Director of Teaching, Learning, and Technology including but not limited to: scheduling and reserving space for new teachers and other professional development. Provides clerical support at Central Office as needed, including but not limited to: preparing, assembling, and photocopying onboarding packets, substitute teacher handbooks, and other district materials to ensure efficient operations and a smooth onboarding experience for new staff and substitutes, district attendance, daily mail posting, and general oversight of postage equipment, and greeting visitors. Skills: Strong organizational and communication skills. Strong character and maintains a high level of confidentiality and maintains student and staff data with discretion and integrity. Collaborative and possess a positive attitude. Knowledge of basic technology troubleshooting procedures. Significant computer experience (PC), including using MS Word, Excel, and Google Workspace.

The Administrative Assistant greets visitors entering the agency, ensures that visitors are logged in and out and answers incoming calls to the main phone line. This role is responsible for completing administrative tasks such as copying, scanning, filing paperwork, accepting and distributing mail. Responsibilities (include but not limited to): * Maintain a professional representation of the agency by always welcoming clients and visitors with positive communication skills. * Provides administrative support in activities such as scanning and filing of completed client paperwork and copying of client documentation upon request. * Act as contact for anyone outside the agency by answering phone calls and directing them appropriately. * Use proprietary software for client management (will train) * Other duties as assigned based on agency needs. Qualifications * Must possess excellent verbal and written communication skills (bilingual proficiency preferred). * Superior customer service skills required. * Background Record check will be completed prior to employment. * Ability to work effectively with and meet the needs of people from a wide range of backgrounds, identities, cultures, nationalities, and languages that make up the rich complexity of Child Care Circuit, including its employees, partners in the community, and clientele. Supervisory Responsibility: None Travel: None Work Environment: This job operates in a professional office environment and uses standard office equipment, such as computers, scanners, phones, photocopiers, filing cabinets, and printers. The Community Group participates in the E-Verify program to determine the immigration and work-eligibility status of prospective employees. Please refer to the Notice of E-Verify Participation and the Right to Work documents for more information. The Community Group is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal, state or local law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.

Public Relations Administrative Support Assistant Mystic Valley Regional Charter School | Malden, MA About the Role The Public Relations Administrative Support Assistant plays a vital role in supporting the admissions and enrollment process for K-8 families at Mystic Valley Regional Charter School. Serving as a primary point of contact for newly admitted students, the Assistant ensures a smooth transition from lottery through the first day of school, while maintaining the accuracy, security, and compliance of student records. This role combines family-facing communication with behind-the-scenes data management and requires a professional, detail-oriented individual who can build strong relationships with families while upholding compliance and operational excellence. Working closely with the Public Relations Manager and school leadership, the Assistant manages the enrollment pipeline, backfills open seats, coordinates screenings, oversees annual re-registration, and supports compliance and reporting requirements. Key Responsibilities Enrollment & Family Engagement Serve as a welcoming, professional point of contact for families throughout the admissions process. Collaborate across departments to align recruitment, enrollment, and retention goals. Support lottery setup, execution, and post-lottery communications. Coordinate family information sessions, orientations, and screenings. Assist families with creating and accessing PowerSchool Parent Login accounts. Admissions, Lottery & Waitlist Management Manage all aspects of student registration, documentation collection, and residency verification. Verify enrollment packets, eligibility, screenings, and documentation completeness. Maintain and act on the waitlist to ensure timely, compliant backfilling of open seats. Process offers, enrollment forms, declines, and withdrawals. Prepare and distribute family communications, including offer letters and deadlines. Student Records & Data Management Enter and maintain student information for new, current, and former students in PowerSchool. Coordinate with families to collect and track missing documentation. Fulfill approved student records requests Support teachers, parents, and students with registration and withdrawal needs. Compliance & Operations Assist with audits, accountability measures, and operational reporting. Support administrative projects and initiatives related to recruitment and enrollment. Perform related tasks as assigned by school leadership, consistent with policies and practices. Qualifications Bachelor's degree. 1-3 years of administrative experience. Strong written and verbal communication skills. Proficiency with Microsoft Office Suite and Outlook. High standards for accuracy, confidentiality, and organizational diligence. Professional appearance and demeanor. Key Skills & Attributes Detail-oriented and proactive problem solver. Strong ability to set priorities and exercise sound judgment. Flexible and collaborative teammate, with the ability to work independently. Adaptable to shifting priorities and deadlines. Compensation & Benefits Competitive salary, commensurate with experience. Comprehensive benefits package, including health, retirement, and paid time off. About Mystic Valley Regional Charter School Founded in 1998, Mystic Valley Regional Charter School (MVRCS) is a public K-12 charter school located in Malden, Massachusetts, serving more than 1,750 students across three campuses. The school draws students primarily from Everett, Malden, Medford, Melrose, Stoneham, and Wakefield. MVRCS students wear uniforms, attend school for 200 days each year, and benefit from an extended school day (8:00 AM - 3:30 PM), providing more instructional time than traditional public schools. As a result, Mystic Valley consistently ranks among the top public schools in Massachusetts and nationally, with graduates excelling in post-secondary education and beyond.

Duxbury Public Schools is seeking exceptional candidates to apply for the position of Administrative Assistant for the Alden Elementary School. The Administrative Assistant works independently in the performance of all functions necessary to maintain efficient and organized operations in a professional and confidential manner. Qualifications: * Minimum of Associates Degree in business preferred * Experience as a secretary, administrative assistant or similar role * Knowledge of Google Suite and Microsoft Office essential * Knowledge of Aspen or other Student Information Management System (SIMS) preferred * Support the Alden School Administration in all facets of school operations * Plan, coordinate and organize activities and coordinate flow of communications; assure smooth operations of main office * Receive, screen and route telephone calls; review email; take, retrieve, and relay messages as needed; initiate phone calls to request, provide and verify information and documents as needed; schedule and arrange appointments, conferences, meetings and other events * Serve as the first point of contact for Alden School for staff, families and community members * Strong organizational and time management skills. * Demonstrated ability to work in a fast-paced team environment. * All other duties as assigned by the Superintendent or their designee * Please refer to the Duxbury Administration Assistants' Association contract for additional information All full-time employees are eligible to participate in the Town of Duxbury Benefit plans that include health insurance (25% employee contribution), dental insurance, life insurance, short-term disability, long-term disability, vision insurance, pet insurance, accident insurance, cancer insurance, critical illness insurance, prescription drug program, 529 College Savings plan, and an employee assistance program. Alden School is a grades 3 - 5 school comprised of 650 students and 115 dedicated staff members Our school community believes in the values of Responsibility, Empathy, Self-esteem, Courage, Patience, Effort and Teamwork. Staff model these RESPECT values in how we teach, communicate and collaborate with our students and families. The mission of Alden School is to provide each student with the opportunity to achieve personal and academic excellence. We welcome applicants with a diverse background and experiences that can align with our core values and can contribute to creating a positive learning environment for all students. Duxbury Public Schools believes that each student's unique identity must be affirmed in order to support a welcoming school-community that engages and empowers all learners. We are committed to the long term work of dismantling systems of inequity in our community to provide obstacle free access to education and to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

In order to participate in Berklee Student Employment, a student must fulfill the following requirements: Current student at Berklee College of Music or Boston Conservatory at Berklee. Enrolled at least half-time in a degree, diploma, or certificate-seeking undergraduate or graduate program. Summer is the only semester in which a student can maintain employment without being enrolled. In this case, the student must be pre-registered for the upcoming fall semester. This exception does not apply to fall or spring semesters. Have a valid United States Social Security Number (SSN). Remain in “valid” Visa status as applicable. A minimum 2.0 cumulative GPA. Students in their first semester can work, even though they do not have an official GPA until the completion of their first semester. Federal Work Study student may apply. In good disciplinary standing. Must be located in the U.S. For complete program details, please go to our website: ************************ the supervision of the Studio Managers and Consultants, Studio Operations Assistants provide first-tier technical support in Berklee's flagship recording studios and production suites. Studio Operations assistants help guide PWTD students in their use of music technology, keep all production facilities in showroom condition, promote the continuity and flow of sessions and help monitor a vast inventory of vintage and modern equipment. Eligibility: Current MP&E student, enrolled in or have taken MP 212, and have at least two semesters to go before graduation. Requirements: Stellar interactive and customer service skills Must have a friendly and positive attitude Promote a professional and respectful work environment Strong organization skills and attention to detail Excellent written and verbal communication skills Punctual and reliable Must have a strong desire to learn Ability to be flexible with schedule, and available during some college vacation periods. Preference will be given to candidates who are able to work 7:30am some mornings, and 8pm-12am on weekdays and weekends. Previous recording/audio engineering or MP&E Daytime Recording Ensemble experience is a plus, but not required. Essential Duties and Responsibilities: Prepare and clean all Production Facilities in the morning. Greet anyone who comes to the Studio Operations office. Provide guidance & technical support to students, staff and Faculty. Help enforce studio policies, session protocols and procedures. Answer phones and provide admin support to the office. Assist Studio Operations Team (Studio Managers, Consultants, and Director of Operations) on various tasks and projects. Provide studio tours. Engineer or assist special event recording sessions (CWP, FS, Visiting Artists etc...) Other duties as assigned. Please send your resume and cover letter with your application. Incomplete applications will not be considered. Hourly Rate: $15.97 Hiring Manager: Bryan DiMaio

About the Opportunity The Institute for the Wireless Internet of Things (WIoT) seeks an Administrative Assistant (AA). Reporting directly to the Department's Associate Director of Administration and Finance, the Administrative Assistant position is responsible for providing various administrative support, office management, project, and portfolio management to the Institute Leadership Team. The AA manages the calendars for the Institute Leadership Team, and schedules meetings, conference calls, and other appointments as necessary. The AA prepares draft materials, proofreads and edits emails, documents, presentations, and reports for use in meetings and appointments, participates in the meetings as required to record minutes and initiate follow-ups, reviews, follows through, and tracks and ensures deadlines are met. The AA develops and maintains files; manages information to and from the Institute Leadership Team offices. The AA coordinates planning and logistics for meetings and special events organized by the Institute Leadership Team, including space reservation, catering, and set-up, as necessary, promptly. The AA may function as a liaison between the Institute Leadership Team and other departments and as the primary contact for addressing inquiries from internal and external customers and stakeholders. Additionally, the AA provides support and coordinates travel arrangements as needed for the Institute Leadership Team and will be responsible for submitting travel expenses promptly and general office management functions, including maintenance of the office area, student conference space, inventory management of office supplies, on-boarding process for new faculty, staff and students. As part of WIoT, the AA provides essential customer service and operational functions, including front-line visitor reception on an as-needed basis. The AA maintains effective liaisons and good rapport with the university community at all levels. The AA performs additional duties and assists in special projects as needed and assigned. Qualifications: The following competencies are integral to the successful performance as the Administrative Assistant: The AA must be professional and have excellent written and verbal communication skills, strong multi-tasking, organizational, and time management skills, customer service focused, and comfortable interfacing with a diverse community. Strong writing, editing, and proofreading skills, attention to detail, and follow-through skills are essential, as well as flexibility, a positive attitude, and the ability to work efficiently in a busy environment. Must demonstrate excellence in managing multiple priorities with strong organizational skills and attention to detail while setting priorities among many competing tasks and projects. Must exercise judgment and discretion in maintaining and safeguarding the confidentiality of sensitive information. Must be able to operate in a changing, complex environment and maintain values and culture while embracing the new. Demonstrate ability to analyze and solve problems and bring tasks and projects to completion. Must be customer oriented and demonstrate the ability to work well with all levels of internal management and staff, outside clients, and vendors Proficient in Concur Expense Reporting system Bachelor's degree in Business Administration, Management, or related field required Minimum of 3-5 years of progressively responsible experience in a professional or college/university setting with experience in providing administrative support, executive assistance/support, office management, and finance/budget management. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint). Proven ability to learn new technological resources as needed. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 106H Expected Hiring Range: $23.02 - $31.66 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

Assist instructors with activities associated with the Art studios and Art classes at MWCC. Responsibilities: * Clean within the three art studios; * Clean and organize storage areas; * Bring art materials from storage area to art studios; * Operate pug mill; * Patch and paint gallery walls. * Move and arrange portable exhibition bases; * Assist with mounting art exhibitions (some weekends possibly.); * Monitor solvents and other materials provided by the art department; * Organize still life materials; Repair drawing easels and sculpture armatures; * All other appropriate duties as assigned. Requirements: Minimum Qualifications: * Familiarity with sculpture, ceramics, painting, and printmaking; * Minimum carpentry skills; * Heavy lifting required (50-90 lbs.). Equivalency Statement Applicants who do not meet the qualifications as stated above are encouraged to put in writing precisely how their background and experience have prepared them with the equivalent combination of education, training and experience required for the responsibilities of this position. Additional Information: Salary: $15.00 per hour Hours per Week: 5 - 10 with maximum of 18 hours weekly Number of Weeks: Varies- based on need. Mount Wachusett Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran status, genetic information, pregnancy or related conditions, gender identity, sex characteristics, sex stereotypes or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits Sex-Based Harassment. Inquiries or complaints concerning discrimination, harassment, or retaliation shall be referred to the College's Affirmative Action Officer and/or Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights. Application Instructions: This particular job posting is an "Open Pool" position. There may or may not be available openings at this time however, when an opening does occur, the hiring manager will draw from the pool of applicants we have on file on an as needed basis. Candidates for employment should be aware that although the COVID 19 Vaccination Requirement Policy is no longer in effect, all Community College students, faculty and staff are strongly encouraged to be up to date with vaccination against COVID-19. For additional information related to the status of the COVID19 Vaccination Requirement Policy, please visit: *********************** Deadline Date: Open Until Filled Candidates may be subject to employment screening to include both a Criminal Offender Record Information (CORI) request and a Sexual Offender Registry Information (SORI).