Free Cover Letter Templates

By Chris Kolmar - Nov. 9, 2020

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A well-written cover letter is the key to landing a job interview.

With job listings receiving so many applications from different people, it’s essential to find a way to stand-out.

A professionally crafted cover letter is especially important, as it conveys your personality to recruiters in a way that a resume alone cannot.

However, the guidelines and rules for writing a cover letter are numerous. Rather than starting from scratch and making a mistake, it would be wise to use a tried and tested template.

This article will briefly provide you with further reasons to use a cover letter template and tips on exactly how to use one.

You’ll also receive examples and free professionally-made templates that’ll impress any recruiter.

The Benefits of a Cover Letter Template

A great resume is an absolute requirement for most positions.

However, it cannot stand alone. Consider the following unique advantages provided by a cover letter:

  • It conveys who you are. In addition to your skills and qualifications, employers are interested in your core values. They want to hire people who are motivated and ambitious.

    Your resume can convey this to some extent. An applicant who lists impressive achievements is likely to be hard-working and driven.

    However, that’s much less impactful than a cover letter. A personal yet professional statement of your values made directly to the reader leaves an impression.

    Job type you want
    Full Time
    Part Time
    Internship
    Temporary

    It will certainly at least assure that you stand-out among applicants.

  • It creates a relationship with the recruiter. With a cover letter, you become more than just a bullet-point list of achievements.

    No matter how impressive your resume is, employers want to work with human beings. Giving them a sense of your personality makes you stand out in their mind.

    A cover letter isn’t more important than a resume, but it definitely supplements its limitations.

  • It allows you to explain your relationship with someone who referred you. The benefit of a cover letter for positions where you’ve been referred cannot be understated.

    It allows for a subtle bragging opportunity. Consider what you would think of a referred applicant who says the following:

    “I worked with Josh at a similar position in the past. Together, we collaborated with a team to create unique and innovative solutions.

    A conversation we had inspired me to apply for this role. I realized how my core values closely align with the team’s. My skills and experience are also perfectly suited for the challenges you face…”

    Mentioning your reference in the cover letter adds an extra level of credibility to the value you’re proposing. This is especially the case if a business is referring you.

How to Use a Cover Letter Template

Cover letter templates are a great tool to help you create your own version.

Reading them can give you a feel for the appropriate tone to adopt, as well as what subjects to write about.

However, it’s vital to customize your own cover letter. Recruiters read through hundreds of cover letters and can easily spot ones that were copied from a template.

There are many other ways that cover letter templates can be misused. Consider the following steps to maximize their usefulness.

  1. Choose the right template. Don’t pick just the first template you find. Consider the language and tone that would be appropriate for the position you’re applying for.

    There are minor but significant differences between cover letters for varying fields, positions, and circumstances.

  2. Customize your own words. Many templates, such as the ones we’ll provide you, indicate fields that should be substituted. These include ones such as your name, position, and email.

    It is not sufficient to change only these fields. The entire template should serve as only an example.

    Use the template as a guide for the overall structure, but reword each sentence in your own voice.

    Otherwise, most employers will quickly realize that you’ve merely copied and pasted from a sample.

  3. Format the cover letter. Some templates display superb writing but forget to apply proper formatting.

    Make sure that your cover letter uses a standard font, such as Times New Roman. The size should be between 10 and 12.

    The margins should also ideally be between 1 and 1.5 inches.

    Lastly, ensure your letter isn’t too long. If the final document is more than one page, try to reword sentences to be more concise.

Tips for Writing a Cover Letter

Once you’ve found an appropriate cover letter template, it’s time to write your own version.

Consider the following tips when you’re attempting to customize a cover letter template or incorporate it into your own:

  • Go beyond your resume. Remember that your cover letter isn’t a replacement for your resume; it’s a supplement.

    A cover letter lets you expand on your accomplishments in greater detail. It also allows you to convey your personality and core values.

    Make sure you’re leveraging the advantages of cover letters rather than just reiterating your resume.

  • Tailor your cover letter to the job. Take note of which key skills the listing’s job description most highly values. If the listing mentions the company culture, consider that as well.

    Target your cover letter’s contents toward those aspects.

  • Balance professionalism with your personal voice. Your cover letter should convey a professional tone throughout.

    However, that doesn’t mean it needs to be robotic and boring. Feel free to express enthusiasm.

    Try to convey your own voice and personality in the tone and content of your letter.

  • Remember to proofread and edit. Many people spend long periods crafting a letter and then don’t bother to proofread it.

    No matter how professional your tone is, typos and grammatical flukes convey an impression of laziness.

    It takes very little time to reread your letter once completed, so take it.

There are many other ways to optimize your cover letter. Study carefully to maximize your chances of securing a job interview.

Cover Letter Format and Layout

Most successful cover letters follow a certain organizational structure. It doesn’t have to be exact, but make sure the template you choose is structured roughly as follows:

  1. Heading. The heading should be at the top left of your document. It should include contact information, such as your name, address, phone number, and email.

    It should also address the reader with a standard greeting, such as “Dear [Name].”

    If you don’t know the hiring manager’s name, you may have to search for it through methods like exploring the company website.

  2. First paragraph. Introduce yourself and state the position you’re applying for. Quickly explain your interest in the company, as well as mention any person that referred you.

  3. Second paragraph. Provide a summary of your work experience and education. Try to highlight the elements relevant to the position.

  4. Third paragraph. Emphasize exactly what skills and value you bring to the company.

    Convey your results through examples of concrete results you’ve created. For example, instead of saying, “I have good sales skills,” describe an achievement you’ve made with those skills.

    You might say, “Over an eight-month period, I maintained top sales in my region. Clients frequently provided positive feedback about the company and me.”

  5. Closing. Finish by thanking the reader and mention that you would love to follow-up, using actionable language.

    Finally, end your letter with a formal closing such as “Sincerely.”

This structure is roughly applicable even for internship cover letters.

Free Cover Letter Templates

Here, we’ll provide you with free cover templates to adapt for your own use. Even if you can’t find the exact template for your position, consider the universal tips we’ve given.

Data Analyst Cover Letter Template

[Your Full Name]
[Tel: (including country/area code)]
[Your Email]
[Current Date]

Dear [Hiring Manager],
I am extremely interested in applying for the Data Analyst position at [Company Name]. I’ve held a lifetime love of problem-solving and relational mathematics. I enjoy interpreting statistical information and creating advanced computerized models to represent it. I would love to apply my skills in detailed data analytics to creating unique solutions for [Company Name]
At my previous position at [Previous Employer], I created programs to provide detailed insights into big data. My marketing team highly valued my reports, resulting in an enhanced marketing strategy that increased conversion rates by 42%.
With over six years of experience as a professional Data Analyst, I am proficient in a wide range of software and data management systems. These include MS Excel as well as newer SaaS systems such as Salesforce. I also have strong core programming skills and developed over 50 custom data analysis solutions. These were used to deliver advanced reports that were crucial to executive leadership.

Thank you for considering my application. I would love to discuss further how I can apply my expertise in advanced data analysis to further your firm’s goals.

Sincerely,

[Your Full Name]

Mechanical Engineer Cover Letter Template

[Your Full Name]
[Tel: (including country/area code)]
[Your Email]
[Current Date]

Dear [Hiring Manager],
I would love to apply for the Mechanical Engineer position at [Company Name]. I have always enjoyed creating design improvements and test prototypes. The cutting-edge technologies your firm is developing are fascinating, and I would love to play a part.
During my previous role at [Previous Employer], I worked with interdisciplinary teams from both technical and non-technical fields. I found that I was an effective communicator, ensuring that stakeholder needs were well understood and met the client’s requirements.
With over eight years of experience as a professional Mechanical Engineer, I am extremely knowledgeable in the fabrication and machining process. I designed a new HVAC system for a client that was 25% more energy-efficient and became their best-selling model.
I am also proficient in CAD software and have created detailed prototype models that sped the development process by 10%.

Thank you for your time and consideration. I would love to speak with you further on how I can apply my expertise in advanced machining and product prototyping to add value to your firm.

Sincerely,

[Your Full Name]

General Manager Cover Letter Template

[Your Full Name]
[Tel: (including country/area code)]
[Your Email]
[Current Date]

Dear [Hiring Manager],
I am excited to apply for the General Manager position at [Company Name]. With my excellent collaborative skills, organizational abilities, attention to detail, and drive to work, I believe I would be able to generate great value for your firm.

I enjoy speaking to customers to improve their experiences, organizing teams of varying personalities and have demonstrated these skills in the past. With these qualities, combined with my constant drive to perform my best work, I believe that would be the ideal candidate for the position.
With over six years of management experience at [Previous Employer], my skills in managing teams of all disciplines and personalities have been well-demonstrated. I frequently resolved miscommunications between co-workers and teams, which were slowing project progress. This resulted in projects of satisfactory quality being delivered under my lead 17% quicker than any other general manager.

Thank you for reading my letter and for your consideration and time. I would love an opportunity to discuss with you how I could use my collaborative and leadership skills to help your firm reach its goals.

Sincerely,

[Your Full Name]

Cover Letter Example

It is crucial to use cover letter templates as a stepping stone rather than an exact copy with a few fields substituted.

Take note of how we customize and change the voice of the “general manager cover letter” template from above, rather than just adding in our name, email, and other details.

General Manager Cover Letter Example

David Mess
(248) 555 8823
dMess123@gmail.com
May 2, 2021

Dear Daniel Johnson,
I would love to apply for the General Manager position at Poseidon International. I have always demonstrated an ability to organize teams, effectively communicate, and strive to achieve optimal results. With these qualities, I believe I would be able to add significant value to your firm.

During my previous role at Trident Global, I was tasked with managing cross-disciplinary teams of professionals. There were constant miscommunications and disagreements. By employing critical listening and communication skills, I was able to bridge differences and direct all team members in the same direction. This sped our project delivery time by 32%.

I am enthusiastic about communicating with clients. I always consider their requirements and deadlines and develop management strategies to balance these with the workflow of the teams I am placed in charge of.

Thank you for considering my application. I would appreciate an opportunity to speak with you on how I could use my demonstrated communication and leadership skills to help your firm reach its goals.

Sincerely,

David Mess

A Customized Cover Letter Makes You Stand-Out

Hundreds of applicants are pursuing the same vacancy as you. Your resume may be comparable, but those who create a professional cover letter will stand-out.

Using a cover letter template is a valuable tool for starting a great cover letter; just make sure you customize it to match your own voice.

With a professional cover letter that conveys your core values, skills, and credentials, you’ll surely leave an impression in any recruiter’s mind.

Make use of the resources we’ve provided, and good luck on the job-hunt.

Take the hassle out of your job search & get an offer faster
Chris Kolmar

Author

Chris Kolmar

Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.

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